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RANK & TENURE PROCESS
October 12, 2004
Elizabeth R. Jacobs, M.D.
Rank and Tenure Committee Member
Medical College of Wisconsin
Rank & Tenure at MCW
•What are the paths?
•What is the process?
•What should I do and NOT do to be promoted?
RANK AND TENURE CHANGES
1983 - Dept Chairs excluded from R&T
1984 - Clinician Educator & Research Tracks added
1993 - Uncoupling of Professorship and Tenure
1993 - Revocation of up-or-out for clinicians
1997 - Tenure for Clinical Educator Track
2000 - R&T expands from 7 to 11 members - Appeal process for negative R&T action
Rank & Tenure Committee – Composition
Eric Cohen, MD (Nephrology) *Quinn Hogan, MD (Anesthesiology)Elizabeth Jacobs, MD (Pulmonary Medicine)John Klein, PhD (HPI-Biostatistics)Shi-Jiang Li, PhD (Biophysics)Dennis Maiman, MD (Neurosurgery)Karen Marcdante, MD (Pediatrics)Jeanne Seagaard, PhD (Anesthesiology)James Sebastian, MD (General Medicine)Tim Smith, MD (Communications Disorders)John Weigelt, MD (Trauma Surgery)
THE THREE TRACKS
TraditionalClinician-Educator
Research
Academic Clinical Teaching
Four Steps of the Promotion Process
Chairs nominate faculty
Office of Faculty Affairs prepares packet
R&T Committee reviews and votes
Final approval by the Dean and MCW Board of Directors
Promotion Process – New Deadlines
For nominations to be effective July 1For nominations to be effective July 1stst of the next academic year: of the next academic year:
Nominations for promotion or appointment in the Traditional Path Nominations for promotion or appointment in the Traditional Path and and all nominations for award of tenure (CE or Traditional path) all nominations for award of tenure (CE or Traditional path) must be submitted to the office of Faculty Affairs on or before must be submitted to the office of Faculty Affairs on or before October 1October 1st .st .
Nominations for promotion or appointment in the Clinician Educator Nominations for promotion or appointment in the Clinician Educator or Research Pathways are due January 1or Research Pathways are due January 1stst. .
For updated guidelines, more information and MCW CV format, see For updated guidelines, more information and MCW CV format, see website: website: hppt://www.mcw.edu/facaffairshppt://www.mcw.edu/facaffairs
Promotion Process – The Department Chair
All nominations must include the following components:
- Updated curriculum vitaevitae
- Detailed letter of support stating candidates merit for
proposed rank in a given track
- Names of at least 4 internal and 2-7 external referees (depends on rank/track)
- Reprints of two “representative” publications
Office of Faculty Affairs solicits letters from the referees. Referees are provided with the full packet and the MCW promotion criteria for the proposed rank and track.
Referees will be asked to comment on your suitability to the rank proposed, and justify their conclusions.
When the reference letters are received, the packet is sent to the R&T Committee.
Promotion Process – The Dean’s Office
The R&T Committee reviews the packet, and may request further information
The Committee votes on the proposed promotion
A majority vote ( 6 of 11 votes) is required for a negative or positive action
Promotion Process – The R&T Committee
The Dean is notified (has the power to veto)
If the Dean approves, the promotion is
brought to the MCW Board of Directors
If the Board votes positively, the promotion
is approved (takes effect on July 1st)
Positive R&T Committee vote:
Promotion Process – The Dean & Board
Promotion Process – The Dean & Board
Negative R&T Committee vote:
The Chair is sent a letter by the R&T Chair outlining the reasons for the negative vote
A candidate must wait until the next academic year to be proposed for promotion again
Or an appeals process exists - the Chair may provide significant new information to the R&T Committee, or appear in person to appeal
THE THREE TRACKS
TraditionalClinician-Educator
Research
Academic Clinical Teaching
Promotion Criteria - Traditional Track
History of independent research funding (PI), and senior author publications
Excellence in research or clinical teaching
Service to the institution (committees, councils)
Regional reputation as an authority (Associate Professor)
National reputation as an authority (Professor)
THE THREE TRACKS
TraditionalClinician-Educator
Research
Academic Clinical Teaching
Promotion Criteria - Research Track
Independent funding and publications
Role in defined research of department (part of a program or supervise a core facility)
Role in research training in the laboratory
Service to the institution not required
Regional (Associate Professor) or national (Professor) reputation as an authority
THE THREE TRACKS
TraditionalClinician-Educator
Research
Academic Clinical Teaching
Promotion Criteria – Clinician Educator Track
Exceptional teaching of med students, residents, fellows Development of materials that uniquely contribute to
education at MCW
Excellence in clinical practice, and publication of clinical observations
Service to the institution (committees, councils)
Impact of teaching should be recognized at the regional (Associate Professor) or national level (Professor)
TENURE
Available in Traditional or Clinician-Educator track
Awarded almost exclusively at the Professor level
Criteria are the same for both tracks and are distinct from criteria used for promotion
Awarded to those individuals vital to the school’s missions: clinical, educational, and academic
Promotion & Tenure Policies at MCW are different than at State-Supported Universities
“Up or out policy” does not apply to clinical faculty
(promotion to Assoc Prof after 6 yrs as Asst Prof)
Positive: More career flexibility
Negative: Stagnation at Asst Prof level
Promotion & Tenure Policies at MCW are different than at State-Supported Universities
Tenure is not granted with promotion to Assoc Prof
(is granted at State-Supported Universities)
Positive: Less financial obligation for MCW, and correlates with no “up or out” policy for clinicians
Negative: Chance of obtaining tenure at MCW is lower than in some institutions
Plan early, plan often!
Remember clinical service or teaching alone does not qualify you for promotion.
There is no substitute for liberal input from mentors, senior colleagues, and Chairs!
If your department has an internal promotions committee, use their expertise. If not, seek outside mentorship.
PROMOTION “HINTS”
PROMOTION “HINTS”
Organize your C.V. in the MCW format (MCW website, Office of Faculty Affairs)
Provide a complete and informative C.V. which optimally represents your accomplishments Describe research, service and educational activities in detail (Educator’s portfolio, X4332)
Do not “default to” the CE pathway because you are “light” on publications or grants.
PROMOTION “HINTS” Send your best first or senior author publications
Choose your referees carefully, and provide more than the minimum number
- talk to them first- should know you well and positively- at or above the proposed rank- from an academic institution (most should not be foreign)
Be certain your section chief (other supervisors) writes a letter in addition to the Chair.
PROMOTION “DONT’S”
Procrastinate – maintain an updated C.V.
Make typos or grammatical errors on your C.V.
Include “wish lists”
- grants that are “approved” but not funded- publications “in progress” or “in review”
Mix abstracts, chapters & peer-reviewed articles
Be certain that you are provided regularly with quantitative performance assessments.
If possible, review your performance endpoints relative to partners/ colleagues in a blinded manner.
Ask- firmly- for regular performance reviews.
If they aren’t offered spontaneously, make an appointment with your boss yourself.
But wait! Start now planning:
Prepare for performance discussions with a summary of your accomplishments since the last review- both quantitative and qualitative.
Submit the material you have prepared to your boss ahead of time so that he/she may review it.
Ask where your boss sees you fitting in the future of the organization.
Don’t leave the meeting without concrete goals for the coming 1-3 years.
Professional development: before promotion
Summary
•The promotion process is neither unfathomable nor a ritual cloaked in secrecy, carried out by a group of malcontents delighting in foiling aspirations of the powerless masses.
•Promotion is recognition of your accomplishments by a group of your peers.
•Tempus fugit!
The wise are instructed by reason,
average minds by experience, the
stupid by necessity
and the brute by instinct.
-Marcus Tullius Cicero,
statesman, orator and writer
(106-43 BCE)