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The next ASC mtg. begins at 4 p.m. on Sunday July 3rd, 2016, at Fairview Baptist Church 900 Charlotte St. Fredericksburg.

Rappahannock ASC Minutes for

June 5th, 2016

Welcome new and returning ASC members:

www.rappahannockareaofna.com

Helpline Number: (800) 777-1515 24-hours

I.: Serenity Prayer

Motion #06/5-01: To record. 4:00pm Maker: Richard M. 2nd: Kevin S.

VOTE: Abstaning-0, For- 11, Against-0 Motion: PASSED

18 home groups that are members of the Rappahannock Area

Service Committee of Narcotics Anonymous. II. Readings: A. Service Prayer- Mike S. Purpose of Area

Service- Richard M., C. 12 Concepts- Victoria H., D. 12

Traditions- Joey J., E. Decorum Statement- Sonny 38 meetings in the Rappahannock Area every week.

III B. Group Roll Call Legend: P = Present A = Absent * = Rep in 2nd Quorum

III A. RANA Trusted Servants & Subcommittee Chairs Legend: P = Present A = Absent O = OPEN Position * = Arrived Late

GROUP NAME F M A NAME POSTION

1. Primary Purpose P P P Rob alt GSR

2. Set It Off P P P Richard M. GSR

3. Who Wants to

Live P P P Victoria H. Alt GSR

4. Noon

Beginnings P P A Tim H. GSR

5. Final Surrender P P A Brian T. -

6. In It To Win It P P P Britany M. GSR

7. Hope Fiends P A P Melanie M. GSR

8. Standing By

Recovery P A A Donna GSR

9. New Beginnings

Of Colonial Beach P P P Sonny. GSR

10. Clean Works P P P Brad. GSR

11. Start Living P P P Dawn L. GSR

12.Man Up to the

Flatbook A P P Miranda Rep

14. Freedom

from

Bondage/SNL

P P P Kevin S. GSR

15. Colonial Beach

Survivors Group P P A James D. GSR

16. New Beginnings P P P Joey J Alt

17. Clean and Serene P P P Chris P. GSR

18. Experience,

Strength & Hope P A A Julie C. GSR

19. Alive and

Free P P P Jon F. GSR

20.The “noonah”

(no vote) P P P Chip P. Rep

POSTION NAME A M J Report Comment

Chair OPEN. O O O

Vice Chair John L. P P P

Secretary I Gen O. P P P Written

Secretary

II OPEN O O O -

Treasurer

I Kemper B. P A P Written

Treasurer

II Matt J. P P A -

RCM I Antoinette

B. P A A Written

RCM II Lauchlan

P. P A P

VRCC

Dir. OPEN - - - -

Announce as

Open

Activities Shana C P P P Written Britany M. rep

H&I Billy M. P P P Written Victoria H.

rep

PR Mike S. P P P Written

Literature Corey C. P A P Oral

Outreach OPEN O O O Written Jon F.

Protemp

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VIII. Chair Report: OPEN

No Discussion

IX. Vice Chair Report: John L.

(Next quarterly report in July 2016)

No Discussion

X. Treasurer Report: Kemper B.

Dear RANA ASC Members,

Thank you for allowing me to serve.

Our beginning balance as of the start of Last Month’s ASC was $2964.68. Our expenses last month totaled

$898.04. The following checks were written:

Check #: Amount: To: For: Budget: Receipt

RANA Card 898.04 NAWS Literature Order Yes No

VI. Approval of Minutes:

Motion #06/5-03: To approve May’s Minutes as amended with changes about Spring Gala Maker: Richard M. 2nd by: Kevin S. VOTE: Abstaning-3, For-11, Against-0 Motion: PASSED

V. Adoption/Approval of Agenda Motion #06/5-02: To adopt January Agenda as proposed

Maker: Dawn L. 2nd by Richard M.

VOTE: Abstaning-2, For-12, Against-0 Motion: PASSED

VII.-XI. Administrative Reports

VII. Secretary Report I: Gen O.

I made copies of GSR report and ASC motion forms, for a total of $15.16. I also unknowingly caused my copy of the P.O. box key to be thrown away. We still have access and have made another copy of the key.

Discussion: No discussion. Secretary Report II: OPEN

Discussion: None

1st QUORUM CALL -Must 4 per Bylaws

Group Represented 14

Procedural Votes 14

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Corey C sent me the Literature order and it was processed on 5/11. This was a larger order because she had

missed last month. I have not yet been emailed the receipt for this order.

Our deposit from May’s ASC was $641.29. The income breakdown is on the following page and will be inserted

into the minutes for this ASC.

I did not receive a payment from Antoinette B. during the month of May. She is paid up to half of November

2015. Including this month’s payment due, she has a due balance of $300.00 to become current. I was asked to

serve on the Ad-Hoc subcommittee for the review of the payback status for Antoinette, and I handed over

information as needed to Mike S.

Amendment: Received $300.00 money order from Antoinette B. at June’s ASC. She is now current.

Our calculated balance as of the start of today’s ASC is $2707.93. That leaves us $1678.18 above prudent

reserve.

In Loving Service, Kemper B.

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Discussion:

XI. Regional Committee Member I & II Report: RCM I report read by Lauchlan P., RCM II

RCM I-

Please forgive this RCM for not being in attendance. I was not able to take off from work. Last

Area Service I had a family emergency with my father. Today I have provided a report in my

absence. I will be able to attend the next Area Service. This RCM attended the two day 178th

Regional Service Conference, and GSR Assembly which was held on April 16-17th 2016 at 1128

E Lynchburg Salem Turnpike #300, Bedford, VA. At the two day the whole executive body gave

up dated reports. The RDA team then gave their report on the CAR and the motions graphs and

charts to reflect the voting it was very informative I have made copies of the RDA’s Report as

well as the Treasurer’s Report to be given to GSR’s to share with their respective groups they are

representing. The 2nd day Regional Service was held open forum begin at 10am and Topics that

were discussed were as follows: The use of Narcan in meetings Changing the CAR/CAR and

what to do with Sherri V. in light of our recommendation to a HR position at the world level in

Money Order # Amount Type Group

17-374404399 $41.30 Western Union Clean Works

17-374404397 $58.75 Western Union New Beginnings Fred

17-389316657 $29.75 Western Union Set it Off

17-374649696 $85.01 Western Union Man Up to the Flatbook

17-390751848 $26.25 Western Union Final Surrender

355236284 $36.00 Global Express Primary Purpose

R206438521443 $105.44 MoneyGram Alive and Free

R206700702780 $58.79 MoneyGram Who Wants to Live

$441.29

Money Order # Amount Type Group

17-389316656 $20.00 Western Union Set it Off

17-374649697 $20.00 Western Union Man Up to the Flatbook

17-374404398 $50.00 Western Union Colonial Beach Survivor's Group

355236285 $30.00 Global Express Primary Purpose

R206700702791 $80.00 MoneyGram Who Wants to Live

$200.00

Money Order # Amount Type Group

$0.00Total Other:

Grand Total: $641.29Money Order Deposit Sheet May ASC

Literature Orders

Donations

Other

Total Literature:

Total Donations:

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light of what transpired in her reading of and responding to emails sent directly to trusted

servants of the region. The discussion in regards to world was to send a letter to world discussing

her transgression. This was represented in motion 178-1 B Letter to World Service; 178-1 A to

create an adhoc committee to recommend a mail forwarding company to replace current post

office box. Also I provided receipts for the $50.00 gas money that was provided the next

Regional Service will held on June 18th 2016 at UVA Medical Center.

In Loving Service

Antoinette B RCM I

RCM II- Lauchlan P.

As of June 5th, 2016 I will be resigning from the RCM 2 position. Logistically it is difficult for me to fulfill

the duties on a consistent basis. I have spoken to another qualified member and the position can be filled.

I apologize for the inconvenience; this position deserves to be filled by a member who is more suited to

executing the requirements of the position.

Thank you.

In loving service,

Lauchlan P

No Discussion

XII. Subcommittee Reports

A. Activities Report:

Plan on putting on a 4th of July picnic, we are renting Alum Springs for 8 hours, $100 deposit

down $120. Budget was submitted and will be submitting a motion for money to fund this

event.

**Ron M. appointed by John L. as Activities pro-tem chair**

No Discussion

B. Hospitals & Institutions (H&I) Report: report given by Victoria H. (representing)

The chair couldn’t attend and he would like to express his gratitude at the opportunity to serve. The

Literature chair has a lit order for H and I and she is representing today.

H and I has been fulfilled all our commitments in the month of May. We always need trusted servants to

go into the Sunshine home and boxwood. Please advise your home groups to see an H and I member if

you’re interested.

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The H and I sub-committee is very pleased with the willingness of members to attend our H and I sub-

committee meetings the second Sunday of every month at the Thurman Brisbane homeless shelter.

Please let your home groups know that we still need trusted servants with over a year clean to shore up

our commitment to the men’s diversion center. As of now, enough participants have filled out the

necessary paper work and the chair is waiting on notification from this facility of what we need to do to

move forward.

We still have been discussing contacting RRJ concerning possibly trying to go into the Womens side.

Please ask your home groups to announce that any women interested in this endeavor to attend our

sub-committee meeting the second Sunday at the Thurman Brisbane homeless shelter at 5pm.

Thank you for allowing me to serve

Discussion:

C. Literature Chair Report: Oral (whispered) report, Corey C., Literature Chair

Dear RANA,

We brought in $540.43 in May. We ordered $898.04 double order

ILS,

Corey C.

No Discussion

D. Public Relations (PR) Report: Mike S., PR Chair The RANA Public Relations Committee Meeting was held on Sunday May 15, 2016 at 2:00 pm. Present

were the PR Chair (Mike S.), Antoinette B, and (Area Vice Chair) John L.

The regular monthly meeting would is held the 3rd Sunday of each month at 2:00 pm. The committee

meets at 1200 Sam Perry Blvd Fredericksburg, VA.

Meeting opened with the Serenity Prayer, 12 Traditions were read, and 12 Concepts were read.

Old Business

1. Policy

Mike S. reached out to other areas to review their committee policies.

2. Meeting Lists

PR Chair stated that 50 copies are on hand.

3. Learning Day

The committee discussed the possibility of a Unity Day at Colonial Beach. A vote was taken, approved by

the committee and a tentative August 13, 2016 was set. PR Chair to follow up with Kenny F. in Colonial

Beach to secure a venue.

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New Business

1. Committee Members

Dave B is still PR Subcommittee Vice Chair and Terry C stepped down as secretary citing works hours

will not allow her to serve in the position.

2. H&I, Outreach and PR collaboration to review bylaws, responsibilities and policy to reduce

duplication of services and set a clear vision for area services.

3. Meeting type. Discussion on whether meeting be held in person or by teleconference tabled until

more members are present.

Meeting closed with the serenity prayer.

Next PR Meeting will be held June 19th, 2016 at 2:00 pm.

In loving service,

Mike S.

Discussion: John L. disbanded this adhoc

E. Adhoc Subcommittee- Church communications Absent

F. Outreach Pro Tem: Jon F.

Went to meetings, stayed clean, stayed alive. Due to “illness” and work commitments Outreach was largely inactive the later part of last month. Made a visits to New Beginnings of Colonial Beach, Alive and Free, and made a follow-up visit to Standing by Recovery. Focus in Colonial Beach and Culpeper continues to be finding ways to create more of a clear NA atmosphere of recovery in each meeting. A suggestion was given to meetings in both areas, where all had been using a “JFT” reading format, to perhaps mix in some other literature once a month or every other week such as reading out of the Basic Text or IPs. Both Colonial Beach groups have been very willing to take suggestions, which in any aspect of recovery is essential to getting out of the problem and into the solution. I put together a “local” weekly meeting list for New Beginnings of CB which contained both CB meetings plus NA meetings with the least amount of drive time the other nights of the week--regardless of whether those meetings were in our area or Tri-State Southern MD Area. The idea is to create an awareness that NA meetings are available every night of the week in a geographic area where many attend meetings in the other fellowship the rest of the week out of convenience. In BANA we tried this concept in Warrenton a couple years ago & had a lot of success with it. In Loving Service, Jon F Discussion:

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G. Mini convention- Mark T. No report. H. Ad hoc on Theft of NA Funds

The following is a report from this committee to the Rappahannock Area Service

Committee. This ad hoc committee was formed out of an Area Motion #05/01-5 to

prosecute Antoinette B. for failure to abide by a written contract to pay restitution for NA

funds stolen in 2013. Since the appointment of three area members (Mike S, Jarine,

Kemper B.) to this ad hoc committee, we have formulated findings and solutions to the

issue of the theft of NA funds that took place in April 2013 by NA member Antoinette B.

The purpose of this committee was to objectively and without prejudice find out how much

is still owed, how or if we should pursue recovery of the remaining balance, if the NA

member be prosecuted and what measures the area should implement to prevent a repeat

of the theft in the future.

Starting Balance was $3903.37 as of March 2013. It has been 37 Months since the start of

the repayment term. (April 2013). Balance is $2423.37 left to repay at $40 per month

payment. According to Treasurer records, Antoinette is $300 behind in arrears as of June

1st, 2016.

This committee reached out to the World Service Organization and were again directed to

NA Bulletin #30 – Theft of NA Funds to use as a guide for action to be taken and

suggestions.

Antoinette admitted to abuse of position as Area Treasurer which led to unauthorized use

of NA funds and signature forgery of checks totaling $3,903.37.

The signed notarized letter of intent, the amount per month agreed upon appears to be

$10/week or $40/month payment to the area.

Antoinette B agreed to repay the money taken. A contract/letter of intent was signed stating

she would pay $40 each month until the entire amount was repaid to the Rappahannock

Area Service Committee.

Ad Hoc member Mike S. made three attempts to reach Antoinette B. by phone and text

messaging. None of these attempts were successful.

SUGGESTIONS TO RANA AREA

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Our program of recovery provides every member with an opportunity to behave responsibly in

difficult situations and make amends. We are closest to the spiritual principles of our program

when we begin to deal with a theft by encouraging the member who has stolen funds to make

amends, which can then provide healing for all, involved.

Service without guiding principles – Leadership

According to NAWS Bulletin #30, “Our Fourth Concept tells us how to select our trusted

servants:

"Leadership qualities" the Fourth Concept asks us to look for are Honesty, Integrity, Maturity,

and Stability, both in recovery and in personal finances.

Some questions that need to be asked of any trusted servant managing NA funds

(Treasurer, Chair, and Vice Chair).

Does the perspective treasurer have a bank account?

Does the addict have a permanent job or source of income?

Does the addict have any issues with managing personal finances?

SOLUTION

SAFEGUARDING FUNDS

According to Concept 11, “Consistent financial records help us make realistic spending plans for

future service activities. Regular financial reporting and auditing also help deter the theft of NA

service funds; and if funds are stolen, regular audits ensure that such thefts cannot go long

unnoticed.

Financial records should be readily available to other trusted servants. It is important to note that

other assets, such as convention merchandise, literature, and office equipment, should be treated

as carefully as money.

Financial procedures need to be written into guidelines to require a review and signature of those

responsible for handling funds before they are put into positions of responsibility. Members who

know they will be held to standardized accounting and auditing procedures will most likely

behave in a responsible manner. Include a statement that theft will not be tolerated, and outline

the process that will be followed if a theft occurs.

CONCLUSION

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In accordance with NAWS Bulletin #30, this committee suggests balancing spirituality with

responsibility. However, it is not in the group’s best interest to enable the addict by

allowing them to dodge the responsibilities or promises made to the area. This committee is

in agreement that the NA member has been given ample grace and the area has been both

compassionate and tolerant. Therefore, we suggest:

Write into policy the suggestions below:

1. That it is best interest of the group (NAWS Bulletin #30) to remove the addict or

request a resignation from his/her service position and they not be considered for

another position until he or she has dealt with the issue through the process of the

steps and until all the NA funds have been returned.

2. The RANA bank statement should be picked up and reviewed by someone other

than the checkbook holder.

3. Account must be reconciled and results presented to RANA executive body each

month prior to RANA monthly meeting.

4. Duplicate deposit slips be held by Treasurer II or RANA Vice Chair if needed.

5. RANA is not mandated to press charges on this matter. Legal actions of this type

are costly and typically do not guarantee repayment of funds stolen. However,

members directly affected by the theft can legal pursue if they chose and can bring

charges against the person accused of theft and forgery.

In Loving Service,

Ad Hoc Committee Members

Mike S.

Jerine M.

Area Treasurer

Kemper B.

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XIII. Group Service Representative (GSR) Reports HOME GROUP GSR/ALT DAYS AND TIMES

OF MEETINGS

# GROUP

MEMBERS

# AVG. WKLY

ATTENDANCE/

NEWCOMERS

GROUP

DONATION

LIT.

ORDER

1. Set it Off

Richard M.-

GSR

Sun. 7 - 8:30pm

5

33/3

$0

$38.50

August 14th sill be 2nd annual homegroup picnic (potluck) at Old Mill park 12-6 with a speaker and then meeting in regular location

Group Anniversaries: none

2. Who Wants to Live Victoria H.- GSR

Mon. – Fri.12 - 1:15pm 6 85/11 $110.00 $92.12

Doing well seen an increase in newcomer attendance, always looking for chairpeople looking to do service

Group Anniversaries: none

3. In It to Win it Britany M.- GSR Mon. 7:00 - 8:30pm 5 45/3 $50.00 $36.25

Just added new homegroup members

Group Anniversaries: Jay H. June 27th- one year

4. Hope Fiends Melanie M.-

GSR

Tue. 7 - 8:15pm 5 25/3 $20 $14.97

New meeting space. Will start meeting at the Saturday night 7pm location on this Tuesday the 7th at we have been asked to keep the noise

down (no music, loud talking, etc.)

Group Anniversaries:

5. Standing by Recovery Absent Tue. 7:30 – 8:30pm 5 15/2 10 15

Nothing to report.

Group Anniversaries: Donna 18 months- Apr 5th

6. Clean Works Brad E. – Alt

GSR Wed. 7 - 8:15pm 8 30/12 $0 $6.75

Passed a motion to donate $25.00 to activities for drinks (cookout)

Group Anniversaries:

7. Start Living Group Dawn L.- GSR Thu. 7 - 8:30pm 7 25/10 $25.51 $71.71

Nothing to report.

Group Anniversaries: Dawn L. 7/7- 2 yrs, Cat 7/14- 1 yr, 7/21 John L- 4 yrs

8. Freedom from

Bondage/SNL

Kevin S.- GSR Thur. 9 – 10 pm, Sat.

10pm-?

4 14/3 $17.00 $0

We have an average of 4 people

Group Anniversaries: None

9. Man Up to the Flatbook Maranda Thur. 7 - 8:30pm 4 20/2 $0 $0

Could use more homegroup members

Group Anniversaries: 7/14- Ernest 10 yrs

10. New Beginnings Joey J.- Alt GSR

Fridays 7 – 8:30pm 8 45/2 $50.00 $15.00

None

Group Anniversaries:

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XIII. Group Service Representative (GSR) Reports (continued):

HOME GROUP GSR/ALT DAYS AND TIMES

OF MEETINGS

# GROUP

MEMBERS

# AVG. WKLY

ATTENDANCE/

NEWCOMERS

GROUP

DONATION

LIT.

ORDER

11. Primary Purpose Rob B.- rep

Sat. & Sun. 12 – 1:30pm 6 11/2 $30.00 $0

Doing well

Group Anniversaries: None at present 12. Experience, Strength &

Hope Absent Sat. 6:30 - 8:00pm 8 30/2 $0 $0

We are doing well. Group Anniversaries:

13. Clean and Serene Chris P.- GSR Fri. 10- 11: 15pm

3 15/8 $0 $31.00

Nothing to report Group Anniversaries: none

14. Final Surrender Absent Mon – Wed; Fri-Sat 7-

8pm

7 20/10 $0 $0

Group Anniversaries: None

15. Noon Beginnings Absent Mon - Fri 12-1pm 6 25/2 $0 $0

Need support Group Anniversaries: - None reported

16. Colonial Beach

Survivors Group

Absent Friday 7pm-8pm 5 8/2 $0 $0

None

Group Anniversaries: None

17. New Beginnings

Colonial Beach Sonny.- GSR

Tues 6pm 4 9/2 $0 $0

Group doing well but can use support

Group Anniversaries: none

18. Alive & Free Jon F. –GSR

Wednesday 8:00pm, Friday 7:00pm

Culpepper Hospital (Boardroom)

501 Sunset Ln, Culpepper, VA 22701

4 30/2 $0 $58.93

Attendance is up, newcomers and members with time returning to our meetings so hopefully someone will step up as GSR

Group Anniversaries: None at present

19. The

“noonah” 15/1

Promises Club

Tues Thurs

12pm

Tuesdays &

Thurs 12:00pm-

Promises Club

15/1

Mike L. Peggy B. 5 newcomers a week, 2 homegroups members,

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10 Minute Break - back at 5:00pm

2st QUORUM CALL -Must 4 per Bylaws

Group Represented 13

Procedural Votes 13

XIV. 2nd Quorum Legend: P = Present A = Absent

HOME GROUP NAME P/A NAME POSTION

1. Set It Off P Richard M. GSR

2. Who Wants to Live P Victoria H. GSR

3. In It to Win It P Britany M. GSR

4. Hope Fiends P Melanie GSR

5. Stand By Recovery A Donna GSR

6. Clean Works P Brad Rep

7. Start Living Group P Dawn L. GSR

8. Freedom from

Bondage/SNL P Kevin S. GSR

9.Man Up to the Flatbook P Maranda GSR

10. New Beginnings P Joey J. Alt

11.Primary Purpose P Rob. Alt

12. Experience, Strength &

Hope A Julie C. GSR

13. Clean and Serene P Chris P. Rep

14.Final Surrender A Brian T. GSR

15. Noon Beginnings A Tim H. GSR

16. Colonial Beach Survivors

Group A James D. GSR

17. New Beginnings

(Colonial Beach) P Sonny. GSR

18. Alive and Free P Jon F. GSR

19. The “noonah” A Chip GSR

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XV. Old Business

Motion #05/01-5: To take legal grand larceny charges against Antoinette B. for failure 7 months to make restitution for stolen $5,000 to plus area funds Maker: Primary Purpose 2nd by: Donna Intent: To do closure on the stolen area funds Discussion: Contract and repercussions were discussed and whether or not we can hold Antoinette B.

accountable. Members who were present at that time said there was a contract drawn up and signed by a

notary and Antoinette and is on file. There is a report on the RANA site about what happened at that time.

The facts were that Antoinette had taken approximately $5,000 and agreed to make payments of $40 a

month in April 7th 2013. As of now, no payments have been made for 2016. She is currently $240 behind

in payments (7 months), and there have already been several motions made for extensions. Antoinette B.

said earlier that she had a money order but had not given it to the Treasurer yet. We discussed that tabling

it may be best in order to retain all the facts behind the agreement and repercussions, and to see if

Antoinette did in fact have a money order. Another member brought up that in legal matters like a

mortgage, if one gets behind on payments, he/she immediately must pay the amount in full. Another

member read the letter of intent aloud: “being of sound mind and body, I Antoinette Baker, do voluntarily

of my free will admit and take full responsibility for not depositing Rappahannock Area funds into Carter

Bank and Trust at Bragg Road Fredericksburg, Virginia that I was entrusted with as the Rappahannock

Area of Narcotics Anonymous Treasurer. I also take full responsibility for forging the signature of the

Rappahannock Area Narcotics Anonymous Chairperson, and cashing two checks that I wrote to myself.

My actions of embezzlement, forgery, utterance, and grand larceny resulted in me taking $3,903.37 from

the Rappahannock Area of Narcotics Anonymous. I do have complete and total understanding that this

signed admissions of guilt documents my criminal activity during the period of September, 2012-

February 2013. I do understand that this signed document can and will be legally used against me and that

upon failure to make full and total financial restitution legal proceedings will then be taken against me

expidentially and without fail.” Signed April 7th, 2013 along with a notary signed July 31st, 2013. There is

also a payment agreement plan is made “between Antoinette Baker and Rappahannock Area of Narcotics

Anonymous wherein the payee agrees to make payments to the party in accordance to the terms provided

below: $10 to be received by the Rappahannock Area of Narcotics Anonymous P.O. box on or before

Monday of every week from April 15, 2013 until the outstanding balance is paid in full by which is as of

now $3,903.37. Payments must be made in money order and mailed to the address of (our P.O. box).

Failure to make payment will result in actions set forth in the letter of intent between Antoinette Baker

and Rappahannock Area of Narcotics Anonymous.” Antoinette B. wrote at the end: “I have read the

payment and agree with all the terms.” We also discussed getting the exact amount that Antoinette B. still

owes and taking into account the payments she has made already. It was said that GSR’s had an

obligation to hold her accountable 7 months ago when she missed a payment rather than granting her

extension. Another addict said that we have the authority to charge her right now because the terms of the

agreement have been broken, but that it may be prudent to send this back to groups. John L. appointed

Mike S., Jerine, and Kemper B. to serve Ad-hoc to gather information regarding Antoinette B.’s money

order, her payment history, and the exact amount she still owes.

Result: OUT OF ORDER

XVI. Open Sharing

Still has not been an audit. This month, the P.O. box key John L. was given was not actually a

P.O. box key and needed to make another one. He just got the statements and is getting

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Kemper’s documents. He needs two other members to do the audit with him: people familiar with accounting, checkbook balancing, etc. Brad E. and Richard M. volunteered to help out with the audit. John L. did not want to appoint his own adhoc as acting chair, but since the audit has been pushed back so far it is necessary to move forward with this. The audit includes money in and out for literature which is kept by Kemper.

Jon F. talked about Battlefield area is having a Summer Camp-out at Low Water Bridge the 22nd-24th of June outside of Front Royal and is in need of support

XVII. Elections for Open Positions

Lauchlan P. nominates Richard M. as RCM II (2nd- Britany M.)- Richard believes he may need

time to elect a new GSR—TABLED

Britany M. nominates Ron M. as Activities chair (2nd- Richard M.) Qualifications: GSR 5 years, H&I- 4 yrs

Pros and cons were given

Unanimous vote- PASSED

XVIII. New Business

Motion #06/5-4: To request $199.00 of the H&I budget for literature Maker: Dawn L. 2nd by: Michelle G. Intent: Result: BUDGETED

Motion #06/5-5: To the RANA Bylaws as follows:

1.)

A. Remove Article 12: ASC Assistance with New Meetings; Section 1; Subsection B. B. Add to Article 6: Subcommittees; Section 5 – PR (Public Relations Subcommittee);

Subsection P to read as follows: “In the absence of an active Outreach Subcommittee, Outreach Subcommittee Chair and Outreach Subcommittee Chair Pro Tem; to appoint a subcommittee member to serve as a liaison to visit groups that have not been represented at 3 consecutive ASC meetings and report the group’s status at the following ASC meeting.”

C. Add to Article 5: Administrative Committee; Section 1 – Chairperson – Qualifications and Duties; Subsection W to read as follows: “In the absence of an active Outreach Subcommittee, Outreach Subcommittee Chair, Outreach Subcommittee Chair Pro Tem, an active PR Subcommittee, PR Subcommittee Chair and PR Subcommittee Chair Pro Tem; to appoint a liaison to visit groups that have not been represented at 3 consecutive ASC meetings and report the group’s status at the following ASC meeting.”

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D. Amend Article 6: Section 4 – Outreach Subcommittee; Subsection F to read as follows: “To appoint a subcommittee member to serve as a liaison to visit groups that have not been represented at 3 consecutive ASC meetings and report the group’s status at the following ASC meeting. This duty will ensure that RANA both maintains an accurate meeting list to those they serve and identify how the ASC and its Subcommittees might best provide assistance to such groups as necessary.”

2.) RANA will provide a list of any and all groups previously removed from the website and

meeting list under the stipulations in Article 12, Section 1, Subsection B to the Outreach Subcommittee so that it may send liaisons to each group to determine their status, willingness to be a part of RANA and then report each group’s status to the ASC. Upon passage of this motion, unless it is determined by the ASC that such a group is struggling to the extent that it would be unable to do so, each group will be required to requalify as would a new group as stipulated in Section 12, Section 1, Subsection A prior to being added back to the meeting list and website and would be exempt from Article 12, Section 2 – Start Up Supplies.

Maker: Jon F. 2nd by: Dawn L.

1. Intent: To end the practice of removing groups from the website and meeting lists based on ASC attendance which might both hinder their growth and prevent the newcomer from finding a meeting that could save their life.

2. To provide a line of succession so that the duty of visiting groups that have missed three consecutive ASC meetings and the reasons for doing so will still be carried out should the Outreach Subcommittee be inactive and if both the Outreach and PR subcommittees are inactive (as was the case recently). This should address concerns raised when the previous motion to remove Section 12, Section 1, Subsection B was introduced.

3. Changes the language in Subsection F of the Outreach Chair’s Qualifications and Duties from, “visit meetings whose GSR is not present” to “visit groups that have not been represented”. This makes the duty consistent with the way we do roll call and establish procedural votes.

4. To provide guidelines for both establishing contact with groups have been previously removed under Article 12, Section 1, Subsection B and the means by which they may be relisted on the website and meeting lists should they choose to do so and based on their ability to do so.

PROS: Suffering addict would have more options on the meeting list (Ron M.), This would facilitate

someone going to visit the struggling meetings (Kevin S.), If groups are on the meeting list they have

the opportunity to grow (Dawn L.)

CONS: Takes away the responsibility of the group to show up to ASC (Victoria H.)

Result: SENT BACK TO HOMEGROUPS

Motion #06/05-6: To reimburse Gen O. $15.16 for ASC form copies that were made today 6/5/16 Maker: Gen O. 2nd by: Melanie M. Intent: To be fully self-supporting

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Result: BUDGETED

Motion #06/05-7: To ask ASC for $550.00 for Activities towards out 4th of July picnic we plan to put on Maker: Britany M. 2nd by: Richard M. Intent: To put on a picnic Result: BUDGETED

XIX. Review of Group Status and Business Review of Groups not present at ASC for 2 consecutive months

None

XX. Adjournment & Serenity Prayer

Motion 06/05-8: Maker: Britany M. 2nd by: Richard M.

Motion to Close @ 5:58 pm

VOTE: Unanimous Motion – PASSED

Submitted to RANASC for approval: 06/8/2016 by Secretary I Gen O.