RE-CONTRACTING PROCESS 2010

how do I apply for housing next year?

RE-CONTRACTING PROCESS 2010

The Re-Contracting Process is the process that YOU go through on-line to select the room or apartment of YOUR choice and contract with the Office of University Residences for that space for the upcoming academic year.

The process this year will be entirely on line, beginning Friday, April 9, and will be completed by April 28th.

FINANCIAL COMMITMENT• THE ELECTRONIC DOCUMENT AT THE BEGINNING

OF THE PROCESS WHICH YOU MUST AGREE TO IN ORDER TO BEGIN THE PROCESS TO SELECT A SPECIFIC ROOM OR APARTMENT FOR THE COMING YEAR.

• BY AGREEING, YOU BECOME RESPONSIBLE FOR A FEE OF $350.00 ONLY IF YOU DECIDE TO CANCEL THE HOUSING RESERVATION THAT YOU REQUEST IN THIS PROCESS AND LIVE OFF CAMPUS WHILE ATTENDING WOU FOR THE 2010-2011 ACADEMIC YEAR.

• IF YOU DO NOT SELECT A ROOM OR APARTMENT IN THIS PROCESS, THERE IS NO FINANCIAL COMMITMENT.

BUILDINGS AVAILABLEARBOR PARK – WHICH IS MADE UP OF:

• CEDAR• NOBLE• SPRUCE – FLOOR 3 ONLY• BUTLER HALL• GENTLE HALL• LIVE-LEARN HALL – Will be available

ONLY through a petition. If you are interested, contact the housing office.

SQUATTER

• CURRENT UPPERCLASS RESIDENT CHOOSING TO STAY -or- “SQUAT” IN THEIR CURRENT ROOM OR APARTMENT.

• MUST AGREE TO FINANCIAL COMMITMENT

• $100 HOUSING CREDIT IN SPRING 2011 IF YOU SIGN & FULFILL A 2010-2011 ACADEMIC YEAR CONTRACT.

SQUATTER PROCESS

APRIL 12-15, 2010

DISPLACED

• CURRENT RESIDENT OF ARBUTHNOT - OR -• DISPLACED SPRUCE RESIDENT (FLOORS 1 & 2)

• ROOMMATE OF CURRENT RA • CURRENT RA WHO WILL NOT SERVE AS

STAFF NEXT YEAR • MUST AGREE TO FINANCIAL COMMITMENT• $100 HOUSING CREDIT IN SPRING 2011 IF

YOU SIGN & FULFILL A 2010-2011 ACADEMIC YEAR CONTRACT.

DISPLACED PROCESS

• YOU HAVE TWO DAYS, MONDAY, APRIL 19TH, 8 AM – 4 PM AND TUESDAY, APRIL 19TH 8 AM – 2:00 PM TO LOG IN AND CHOOSE THE ROOM, APARTMENT or KITCHENETTE OF YOUR CHOICE FROM THE REMAINING ROOMS TO SELECT FROM ON LINE.

APRIL 19-20, 2010

MOVER• CURRENT FRESHMAN RESIDENT WHO

WANTS TO CHOOSE THEIR ROOM OR APARTMENT AND/OR THEIR ROOMMATES FOR THE UPCOMING ACADEMIC YEAR

• CURRENT UPPERCLASS RESIDENT WHO DOES NOT WISH TO STAY IN THEIR CURRENT ASSIGNMENT FOR THE UPCOMING YEAR

• MUST AGREE TO FINANCIAL COMMITMENT• $100 HOUSING CREDIT IN SPRING 2011 IF

YOU SIGN & FULFILL A 2010-2011 ACADEMIC YEAR CONTRACT.

MOVER’S PROCESS

APRIL 21-28, 2010

9 AM – 4 PM EACH DAY, START TIMES BASED ON PRIORITY DATE, START IN 5 MINUTE INCREMENTS

UNDECIDED• CURRENT RESIDENT UNSURE OF THEIR

PLANS FOR THE COMING YEAR.• WANT A SPACE SOMEWHERE ON CAMPUS TO

LIVE IN CASE OTHER PLANS FALL THROUGH.• MUST COMLETE PROCESS BY MAY 14, 2010.• NO FINANCIAL COMMITMENT – until May 14th.

• ROLL OVER OPTION OF UNUSED FOOD DOLLARS ONLY APPLIES WHEN & IF A FINANCIAL COMMITMENT IS SIGNED.

MUST FINANCIALLY COMMIT BY MAY 14, 2010 – OR RE-APPLY & PAY $40 APP FEE

FINANCIAL COMMITMENT

TO RESERVE “A” SPACE TO LIVE ON CAMPUS (WE select the space AND your

roommate(s) for you) (UNDECIDED), YOU MUST ANSWER “NO” TO THE FINANCIAL

COMMITMENT QUESTION.

LOGIN & PREFERENCES

• Login:–http://www.wou.edu/portal

• Click on

• If you haven’t used your WOU E-Mail, go to:• http://www.wou.edu/accountlookup

• NO, But I want to live on campus next year• Update your Preferences

WEBSITE OPENS FRIDAY, APRIL 9th to begin updating preferences

REMEMBER . . .

FOR RESIDENTS WHO RECONTRACT AND REMAIN LIVING ON CAMPUS FOR THE ENTIRE 2010-2011

ACADEMIC YEAR

If at any time during that year you then choose to cancel your housing contract, while still attending WOU, you forfeit the Loyalty Rewards credit.

If you choose not to fulfill your housing contract through the end of Spring term, and still attend WOU, the housing Loyalty Reward ($100.00 credit)

will be removed from your account. (In addition to any other housing fees which may result from cancellation of housing contract.)

LOYALTY REWARDS

IF YOU RE-CONTRACT FOR A SPECIFIC ROOM OR APARTMENT AND YOU SIGN AND FULFILL A 2010-2011

ACADEMIC YEAR CONTRACT, A $100.00 HOUSING CREDIT WILL BE APPLIED TO YOUR ACCOUNT SPRING TERM 2011!

LOYALTY REWARDS ARE NON-TRANSFERRABLE

IF YOU WANT TO LIVE ON CAMPUS NEXT YEAR,

http://www.wou.edu/wouportal/

WHERE TO START?http://www.wou.edu/wouportal/

LOGIN & PREFERENCES

• Login:–http://www.wou.edu/portal

• Click on

• If you haven’t used your WOU E-Mail, go to:• http://www.wou.edu/accountlookup

• Agree to the Financial Commitment• Update your Preferences

MY HOME

• LOG ON

• AGREE TO THE FINANCIAL COMMITMENT

• UPDATE YOUR PREFERENCES

AVAILABLE STARTING FRIDAY, APRIL 9TH

FINANCIAL COMMITMENT

TO SQUAT OR STAY IN YOUR CURRENT ROOM (SQUATTER), OR TO CHOOSE A

DIFFERENT SPECIFIC ROOM FOR THE NEXT ACADEMIC YEAR (MOVER), YOU MUST

ANSWER “YES” TO THE FINANCIAL COMMITMENT QUESTION.

ROOMMATESPREFERENCES &

NOTE: ONLY CONFIRMED ROOMMATES WILL BE PULLED INTO THE ROOM

NOTE: YOUR PRIORITY DATE – (The date your application for housing was received in the University Housing office.

MUTUALLY REQUESTED ROOMMATES

NOTE:

To request a roommate, you will need to correctly enter their WOU Student ID (V#). They will ALSO need to request YOU by

correctly entering YOUR WOU Student ID (which can be found at the top of your home page within the Re-Contracting process on-line.

• ROOMMATE CHOICES NEED TO BE MUTUAL. (You choose me – I’ll choose you.)

• WHEN ONE OF YOU CHOOSES A ROOM, YOUR CONFIRMED ROOMMATE CHOICES WILL BE PULLED INTO, ASSIGNED AND FINANCIALLY COMMITTED TO THAT ASSIGNMENT.

• KEEP IN MIND HOW MANY SPACES YOU WILL NEED TO PULL ALL OF THE ROOMMATESTHAT YOU HAVE CHOSEN AND CONFIRMED INTO.

MEAL PLAN PREFERENCES

FOR RESIDENTS CHOOSING TO LIVE IN ANY HALL BUT ARBOR PARK, YOU MUST SELECT A MEAL PLAN HERE.

IF YOU CHOOSE A SPACE IN THE ARBOR PARK COMPLEX (CEDAR, NOBLE OR SPRUCE HALLS) AND WANT A MEAL PLAN – SELECT THE APARTMENT MEAL HERE.

OTHER INFORMATION

PLANS CHANGE –

PLEASE FILL OUT THIS AREA TO HELP US WITH PLACEMENT IN THE EVENT THAT WE SHOULD NEED TO PLACE A NEW ROOMMATE IN YOUR ROOM OR APARTMENT

SQUATTER PROCESS

Print and retain your confirmation email for your records – It will be your ONLY confirmation.

NOTE: • Squatter Roommates are placed at the end of the

squatter process by the University Housing office.

• You will receive your confirmation email AFTER the squatter process ends at your wou email address.

OTHERWISE, YOU WILL NOT BE PULLED INTO YOUR SQUATTER’S ROOM!

(By 8 am Monday, April 12th!)

• MAKE SURE THAT YOUR PREFERENCES ARE UPDATED PRIOR TO THE BEGINNING OF THE SQUATTER PROCESS

ROOM SEARCH

(NOTE: ROOM SEARCH FOR SQUATTERS WILL ONLY GENERATE THEIR CURRENT ROOM ASSIGNMENT FOR

THEM TO SELECT TO “SQUAT” AND LIVE IN NEXT YEAR)

SELECT ROOM

SEARCH RESULTS

YOUR CURRENT ROOM ASSIGNMENT

SQUATTERS CURRENT ROOM ASSIGNMENT

SELECT THIS ROOM

NOTE: ONCE YOU CLICK “Select this Room”, YOUR SELECTION WILL BE FINALIZED. ALL ASSIGNMENTS ARE FINAL. If you make a mistake

and need to change something, you will need to fill out a petition in the University Housing office. YOU WILL NOT BE PROMPTED AGAIN – CLICKING “Select this Room” WILL PERMANENTLY SELECT THE CURRENT ROOM.

ROOM DETAILS

NOTE: ROOMS IN BUTLER & GENTLE WILL HAVE 2 LISTED AS THE ROOM SIZE FOR THE COMING YEAR. IF YOU WOULD LIKE TO HAVE 3 PEOPLE IN YOUR ROOM, PLEASE SIGN UP FOR YOUR ROOM, AND THEN CONTACT UNIVERSITY HOUSING IMMEDIATELY TO MAKE YOUR REQUEST. ALL ROOMMATES MUST BE MUTUALLY REQUESTED TO BE PLACED

• Login:– http://www.wou.edu/portal

• Click on

• If you haven’t used your WOU E-Mail, go to:• http://www.wou.edu/accountlookup

• Agree to the Financial Commitment• Update your Preferences

MOVER PROCESS

LOGIN & PREFERENCES

CHECK YOUR TIMESLOT

SHOWS WHEN YOUR TIMESLOT BEGINS

3. Select a room from 4/22/2010 9:05 am to 4/28/2010

SELECT A ROOM

3. Select a room

CLICK HERE

THIS WILL TAKE YOU INTO THE ROOM SEARCH DIALOG . . .

ROOM SEARCH(with or without roommates)

Requested Roommates are listed here. To successfully pull them into a room selection with you: • They must have mutually

requested you• YOU MUST CHECK THE BOX NEXT TO

YOUR CONFIRMED ROOMMATES NAME(S) TO PULL THEM IN

a

SEARCH BY AREA

BUTLER

GENTLE

CEDAR

NOBLE

SPRUCE

CHOOSE THE BUILDING FROM THE DROP DOWN MENU THAT YOU ARE INTERESTED IN LIVING IN – OR SEARCH THROUGH ALL BUILDINGS FOR AVAILABLE SPACES

SEARCH RESULTS

THESE ARE THE ROOM(S) THAT ARE AVAILABLE WITHIN THE BUILDING THAT YOU SELECTED – AS WELL AS THE NUMBER OF SPACES WITHIN THAT ROOM (OR APARTMENT) THAT ARE STILL AVAILABLE

SELECT THIS ROOM

NOTE: By clicking “SELECT THIS ROOM” your selection is FINAL. You and your mutually selected roommates WILL be placed in that room, and are financially committed to THAT room for the next Academic Year.

UPON YOUR SUCCESSFUL SELECTION OF THE ROOM/APARTMENT OF YOUR CHOICE, A CONFIRMATION EMAIL WILL BE GENERATED

OVERNIGHT AND SENT TO YOUR WOU EMAIL ADDRESS.

PRINT AND RETAIN THIS EMAIL AS YOUR CONFIRMATION OF THE ROOM YOU HAVE SELECTED

(If you do NOT receive an email – you were NOT placed. Contact the Office of University Residences immediately!)

ROOMMATES

BILLY BOB V00000004

A CONFIRMATION EMAIL WILL BE GENERATED OVERNIGHT AND SENT TO YOUR WOU EMAIL ADDRESS.

PRINT AND RETAIN THIS EMAIL AS YOUR CONFIRMATION OF THE ROOM YOU CHOSE TO BE PULLED IN TO

CHECK TO SEE THAT YOU WERE SUCCESSFULLY PULLED INTO THE ROOM OF YOUR CHOICE. YOUR NAME WILL BE LISTED HERE IF YOU HAVE BEEN PULLED INTO A ROOM.

ROOMMATES

• Please be aware – When one of you chooses a room, mutually selected roommates WILL be pulled into and ASSIGNED to that room.

• YOU WILL BE RESPONSIBLE FOR THE FINANCIAL COMMITMENT TO THAT ROOM ASSIGNMENT.

• Check the system for your assignment – if you are pulled into a room that you did not want to be pulled into . . .

• Contact the Office of University Residences -

IMMEDIATELY!

• Roommates of ALL Groups MUST Log in and make sure that they have been assigned to the room of their choice. (ASSIGNMENTS ARE MADE BASED ON SPACE AVAILABILITY)

• Squatter roommates MUST have their preferences completed and their financial commitment form finished before Monday, April 19th at 8:00 am – when your process STARTS!

LOGIN & CHECK ASSIGNMENT

3.

CHECK TO SEE THAT YOU WERE SUCCESSFULLY PULLED INTO THE ROOM OF YOUR CHOICE. A CONFIRMATION EMAIL WILL BE GENERATED

OVERNIGHT AND SENT TO YOUR WOU EMAIL ADDRESS.

PRINT AND RETAIN THIS EMAIL AS YOUR CONFIRMATION OF THE ROOM YOU CHOSE TO BE PULLED IN TO

(If you do NOT receive a confirmation email overnight – you

were NOT placed. Contact the Office of University Residences

immediately!)

NOTE TO SELF:• ROOM ASSIGNMENTS ARE FINAL

FOR ANY CHANGES AFTER YOU COMPLETE THE

PROCESS:

• You will have to contact the Office of University Residences.

• You will be requested to fill out a petition• Each situation will be reviewed and

accommodations will be made if possible.

Thanks for Re-Contracting with us . . .

LOYALTY REWARDS

WE THANK YOU!

*IF AT ANY TIME DURING THE YEAR YOU THEN CHOOSE TO CANCEL YOUR HOUSING CONTRACT, WIHILE STILL ATTENDING WOU, YOU FORFEIT THE LOYALTY REWARDS CREDIT. IF YOU CHOOSE NOT TO FULFILL YOUR HOUSING CONTRACT THROUGH THE END OF SPRING TERM, AND STILL ATTEND WOU, THE HOUSING LOYALTY REWARD ($100.00 credit) WILL BE REMOVED FROM YOUR ACCOUNT.

**ONLY STUDENTS WHO SIGN FINANCIAL COMMITMENT MAY ROLL FOOD DOLLARS TO NEW YEAR. STUDENTS WHO CANCEL HOUSING RESERVATION FORFEIT UNUSED FOOD DOLLARS.

ROLL UNUSED MEAL PLAN DOLLARS OVER INTO YOUR 2010-2011 MEAL PLAN

WITH A FINANCIAL COMMITMENT TO LIVE ON CAMPUS FOR 2010-2011.**

SPRING TERM 2010-2011 $100 HOUSING CREDIT IF YOU RE-CONTRACT BY

MAY 14, 2010 , SIGN, DATE AND FULFILL A 2010-2011 ACADEMIC YEAR CONTRACT.*