Embed Size (px)
Citation preview
RE-ESTABLISHING A FUNCTIONAL WORKLOAD
My own worst enemy
Cue crazy talk
I’m too busy to figure out how not to be too busy
I don’t want to let them down
I don’t want it looming over my head, must do it now
If I don’t do it, no one else will
If I want it done right, I have to do it myself
I’ll just stay one…two…three more hours
I have vacation in July, I just have to make it til then
If I ignore it, it will go away
Methods
Mind mapping
Post it notes
Whiteboard
Planners
What works for YOU
What works for me
Excel
Empirical, not anecdotal
Sortable
Copy new tab & reorder or update
It does the math if I change my mind
Logical speaking points
Can track progress easily
To Do List
Blue = Operational
Keeping the day-to-day
stuff happening
Repetitive & ongoing
Staff schedule
Start / end of lesson set
Meetings / inservices you run
or attend
Payroll / timecards
Green = Projects / Planning
Not related to day-to-day stuff
New & finite
May start as a project &, after a year, become operationalTraining new staff
Program guide content creation
Special projects assigned to you
4 sheets
Define your timeline
Start date
End date
# of weeks you’re
capturing tasks for
Max 3 or 4 months
Estimated time
- per day
- per week
- per month
- per total project
15 min = 0.25
30 min = 0.5
45 min = 0.75
1 hr = 1.0
1 hr 15 min = 1.25
Reflection
Max hrs
Actual time
Where fits
BREATHE – we’ll fix it!
Totals from Operation Tasks
Totals from Operation & Project Tasks
+3 stats & change 1 to 2 hr/day staff
Pitfalls
Anxiety
“Over-gift” time
“Under-recognize” time
Doesn’t work at start
Projects
Important & Urgent columns
1 = most important / urgent
4 = least important / urgent
Template will autofill a Priority #
Use excel “data sort” to put in
order of priority
Don’t delete, strike through
Capture timelines/decisions
in notes column
The first time I did this
New Rules
1. Tell people
2. Email etiquette
Cc’s
Once/day
Once/week
3. Progress reviews
For my boss
For myself
Planning for Q2
1st - In whatever order they
come to mind, fill in tasks
for the day
2nd – put in estimated time
for each task
0.5
.25
.25
1.25
Wins
Increased awareness of what I’m doing to myself
Manage my time in advance vs spending it in crisis management
I have boundaries that other people respect
I am in a place to help my coworkers with their load
I am happy to adapt to today’s “crazy” because I know how to rejig my to-do list, I don’t have to pile on top of it
I love my job
