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READY TO RECRUIT? 1. Submit a job description to the Co-operative Education (Co-op) Office by e-mail or fax.
The job description should at minimum include the following information:
• Work Term Commencement date (i.e. January, May, or September)
• Co-op Position Title
• Hours per week
• Number of positions available
• Job Description (please provide details of the position or project)
• Job Qualifications (please include required levels of knowledge both technical and personal skills)
• Any other relevant information (such as career development of training provided)
• Details of documentation required (cover letter, resume, grades)
• Submission deadline 2. Review the cover letters and resumes of applicants and choose the most qualified
candidates to interview. Interviews can be coordinated by you or the Co-op Office can host you on campus.
3. Make an offer to the successful candidate. The student will then start the registration process by asking that a representative of the organization complete a work term agreement.
PLEASE NOTE THE IMPORTANT STUDENT REGISTRATION DEADLINES FOR UPCOMING CO-OP WORK TERMS
Academic Term Registration Deadline Term Commences
Fall 2019 September 3, 2019 September 4, 2019
Winter 2020 January 7, 2020 January 8, 2020
Spring/Summer 2020 May 1, 2020 May 4, 2020
CO-OP OFFICE CONTACT INFORMATION MacEwan University, Room 5-238, 10700 – 104 Avenue, Edmonton, Alberta T5J 4S2 Phone: 780.633.3496 Toll Free: Dial 1.888.497.4622, ext 3496 E-mail: [email protected] Fax: 780.633-3684
WORK TERM DOCUMENTATION SAMPLES
WORK TERM AGREEMENT
❖ Submitted to Co-op office prior to commencement of the work term
LEARNING OBJECTIVE ASSIGNMENT
❖ Provided to the student as a guide for establishing learning objectives.
Students are instructed to draft learning objectives in partnership with their
Supervisor
STUDENT EVALUATION
❖ Supervisor is asked to complete an assessment of the student at the end
of the placement.
WORK TERM REPORT
❖ Students are required to provide their supervisor an opportunity to read
their work term report prior to the end of the work term in order that he/she
may sever any confidential information which they do not want included in
the report.
WORK TERM AGREEMENT COOP 295
NOTES TO STUDENT:
All job descriptions must be approved in MacEwanLife before a work term agreement issubmitted. If you have not done so already, submit your job description to [email protected] for approval. If approved, you will be advised of the Job ID number and you can proceed to submit the work term agreement.
This work term agreement must be signed by your employer and uploaded in MacEwanLife.
REGISTRATION INFORMATION:
MacEwanLife Job ID Number:
Academic Term: YEAR:
TERM: FALL WINTER SPRING/SUMMER
STUDENT INFORMATION:
Name:
EMPLOYER INFORMATION:
Company Name:
Street Address: City:
Province: Postal Code:
Supervisor’s Details **Important**
Name: Position/Title:
Telephone: E-mail:
Supervisor Address: (if different than Company Address above)
Street Address: City:
Province: Postal Code:
SAMPLE
Personal Information Collection Notification The personal information requested on this form is collected under the authority of Section 33(c) of the Freedom of Information and Protection of Privacy Act (“FOIP”) and will be protected under Part 2 of that Act. It will be used as part of the Bachelor of Commerce, Co-op placement processes and activities. It will be placed on file along with all related documentation in the academic program coordinating the Co-op placements and retained for a minimum of one year from the date of completion of the activity. Direct questions expressly related to the collection and use of this information to the Co-op Advisor, Bachelor of Commerce, MacEwan University, 10700-104 Avenue, Edmonton, AB, T5J 4S2, telephone 780-633-3496.
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OFFER:
Expected Duration: Start Date: End Date:
Expected Hours Per Week:
NOTE: Student must work a minimum of 480 hours from the start date to the end date of the academic term in which they are enrolled
Remuneration:
We confirm that this is an offer for paid employment
DECLARATION:
We acknowledge that as a partner with MacEwan University in this work term placement, submission and/or review of the following documents by the prescribed deadlines (to be confirmed with Supervisor) is required:
Be available for a work site visit (coordinated with supervisor by the Coordinator – Cooperative Education)
Approve student’s work term report prior to submission
Complete student evaluation
We have agreed to the work placement job description and details as indicated above.
Signed on this day of , 20 .
By: _______________________________ ___________, Employer signature Employer position/title
Additional Comments: SAMPLE
COOP 395
Assignment 2: Learning Objectives
Instructions
Review the Learning Goal Identification Form you completed for Assignment 1
with your supervisor and create at least five specific learning objectives related to
the goals you identified as follows: two knowledge/technical objectives, two soft
skill objectives, and one career exploration objective.
Use the fillable Word document S.M.A.R.T. Learning Objectives Action Plan
template (attached in the Assignment 2 in the Assignments area on Blackboard)
to guide you through the detailed analysis of your objective outlined in the
module. Ensure that your objective begins with a specific action verb and includes
all key elements. When identifying the cognitive level from Bloom’s taxonomy,
provide a rationale for your choice.
Your supervisor will be familiar with your role and the anticipated scope of your
duties, so their input will be particularly helpful in determining the achievable and
relevant aspects of your objectives.
Marking Criteria (Rubric)
Assignment 2 must be completed and will be assessed as Completed
Requirement (CR) or Not Completed Requirements (NCR). You should review the
rubric file that you downloaded from within Assignment 2 in the Assignments area
through the course navigation menu and ensure your analysis is completed
satisfactorily at least at the competent level in the rubric.
Late assignments will not be accepted and will result in a grade of NCR.
Submission
Due date: See Course Outline
IMPORTANT: When you have completed this assignment, save it so that the
document contains your name and identifies the assignment. For example, if your
name is John Smyth, you would call your document: Smyth_Assignment2.doc
S.M.A.R.T. Learning Objective Action Plan Template –COOP 395 (See module for samples)
Knowledge/Technical Objective #1
General Description of Learning Focus
Bloom’s Taxonomy Cognitive Level: (Remembering, Understanding, Applying, Analyzing, Evaluating, Creating) Include a rationale for why this is the appropriate level for the objective you have described. Keep in mind that Bloom’s taxonomy is hierarchical meaning that a learning at the higher levels is dependent upon the lower-level skills. Accordingly, the level you choose will be the highest level that is applicable to your objective. You will only enter that highest level objective and include the rationale fro why it is applicable.
Action Plan Detail each relevant task or step that will be required to accomplish this objective. Think about whom you may need to consult or partner with to complete the tasks as well.
Timeline(s) Choose a specific date within the current academic term. The date chosen should be the time at which you confidently believe it is appropriate to pause and assess how your achievement of your objective is progressing.
Measures of Success Identify how you will analyze your progress toward achieving your objective. Measure should relate to assessment of what you have learned as opposed to successful completion of a specific task. Some examples: Artefacts (completed document, successful implementation of new process), feedback (from mentor or peer), anecdotal records (notes in work term journal, summary of analysis you have conducted)
Putting it all Together: Complete S.M.A.R.T. Objective Now create your complete S.M.A.R.T. Objective. Remember to include all the key elements. Start objective with a specific verb that clearly identifies the skill you are focusing on. Provide a description of how you will develop that skill along with how the objective will be measured which includes an indication of how, by whom, and the timeline
Soft Skill Objective #1
General Description of Learning Focus
Soft-skill Strategy We have discussed the fact that when creating objectives related to soft-skill goals it is important to identify a strategy in order to make it specific and measurable. Identify the strategy you have chosen to explore.
Bloom’s Taxonomy Cognitive Level: (Remembering, Understanding, Applying, Analyzing, Evaluating, Creating) Include a rationale for why this is the appropriate level for the objective you have described. Keep in mind that Bloom’s taxonomy is hierarchical meaning that a learning at the higher levels is dependent upon the lower-level skills. Accordingly, the level you choose will be the highest level that is applicable to your objective. You will only enter that highest level objective and include the rationale fro why it is applicable.
Action Plan Detail each relevant task or step that will be required to accomplish this objective. Think about whom you may need to consult or partner with to complete the tasks as well.
Timeline(s) Choose a specific date within the current academic term. The date chosen should be the time at which you confidently believe it is appropriate to pause and assess how your achievement of your objective is progressing.
Measures of Success Identify how you will analyze your progress toward achieving your objective. Measure should relate to assessment of what you have learned as opposed to successful completion of a specific task. Some examples: Artefacts (completed document, successful implementation of new process), feedback (from mentor or peer), anecdotal records (notes in work term journal, summary of analysis you have conducted)
Putting it all Together: Complete S.M.A.R.T. Objective Now create your complete S.M.A.R.T. Objective. Remember to include all the key elements. Start objective with a specific verb that clearly identifies the skill you are focusing on. Provide a description of how you will develop that skill along with how the objective will be measured which includes an indication of how, by whom, and the timeline
COOP 295 Evaluation
TO THE EMPLOYER AND SUPERVISOR OF STUDENT
• We encourage you to discuss your evaluation with the student before s/he completes
the COOP 295 work experience course. Our students welcome feedback on their job
performance and see constructive criticism as part of the learning process.
• MacEwan University also welcomes feedback on our Co-operative Education Stream.
Please use the box on the last page to record your comments.
• Please complete this evaluation before the end of the COOP 295 work term.
How is the student meeting or not meeting your expectations?
To what extent has the student become proficient with job duties and work processes?
Please comment on the student’s ability to set high standards for his/her own personal performance; strive for quality work; put forth extra effort to ensure quality work.
What are his/her strengths?
Please comment on the student’s interpersonal, communication, and teamwork skills
What areas do you feel the student could improve upon and how could they improve in these areas?
Please comment on the student’s ability to accept constructive feedback or criticism when it is given
Overall Performance
Excellent Consistently exceeds expectations for performance.
Good Sometimes exceeds expectations for performance.
Satisfactory Meets expectations for performance.
Needs Improvement Needs to improve performance
Unsatisfactory Does not meet expectations for performance.
Other Comments
This evaluation has been discussed with the student.
Yes No
Employer comments on MacEwan University Co-operative Education Stream (curriculum, pre-employment preparation, co-op services, etc.)
COOP 295 WORK TERM REPORT | P A G E | 1
COOP 295 Work Term Report Guidelines
Audience and Purpose
Co-operative Education (Co-op) work term reports should be written to
“communicate ideas effectively to employers, who will benefit from its contents,
and those responsible for the reports evaluation [a MacEwan faculty member]”
(CAFCE, 2005).
The purpose of the co-op work term report is:
• facilitating an understanding of the employer's organization and work
environment
• enhancing the student's integration of practical experience and
theoretical concepts
• aid in the development of the student's communication skills
• provide an opportunity for an employer to recognize research, analytical,
and written/oral communication skills in a co-op student
• assist in the development of learning objectives for subsequent work terms
(CAFCE, 2005)
General Instructions
Students are required to complete a work term report for each work term
course. Reports will be approximately 5 to 7 pages (these are general guidelines
and exclude title page and table of contents), typed, 1.5 spacing, and should
include:
• title page with your name and position title, company name, course name
and number, semester, and date submitted
• table of contents and numbered pages
• appropriate headings and subheadings
• a quality of writing that is professional (remember that your employer will
receive a copy) and equivalent to what you would submit in an academic
course in terms of writing, grammar, spelling, and structure (i.e., should be
organized in a logical manner with good sentence flow and paragraph
transitioning)
• citations and references as per APA Style standards
SAMPLE
COOP 295 WORK TERM REPORT | P A G E | 2
Report Content Guidelines
Your work term report will be context specific—that is, the specific way that your
report will turn out will depend on your specific job and the nature of your work.
However, all work term reports should at least address the following:
• Company/Organization Discussion: Discuss, in your own words, the
primary business of the company/organization you work for, and any
other information you deem to be relevant, such as the nature of the
work they do. Include a brief description of the organization culture and
a description of the organization or the department that you worked in.
Address how the department relates to the overall company structure.
• Position/Role Discussion: Describe your position in the context of your
immediate work group and your responsibilities and in the context of how
it fits into and contributes to the overall organization. Discuss any other
information you deem to be relevant, such as the nature of your job and
what you have discovered about the competencies required for this
role. Think about the competency research you completed and how
your experience has confirmed or expanded on that examination.
• Outcomes (Projects or Tasks): Describe, in more depth than asked for
above, a specific project you were part of or one or more specific tasks
that were prominent in your job. You may discuss tasks you liked
particularly well or found yourself adept at, ways in which things were
different than you expected, or whatever you see to be of significance.
This section should be where a lot of the substance of your report comes
from—it should include analysis (discussing what things mean, how they
relate to each other, evaluating effectiveness, etc.) and original thinking
(i.e., you are describing things in your own words and according to your
own analysis).
• Learning Analysis: Review your work term journal and reflective
assignments and thoughtfully consider what you have learned during this
work term. Provide detailed information about the experiences and
lessons you reference. Consider learning in a number of areas:
o performance (new software you have used, a new process you have been introduced to, or a project you were involved in). Ensure that you not only describe the experience but indicate what you learned from it.
o skill development (examine new skills you have developed and provide a detailed analysis of how you developed the skills)
o insight you have gained about career opportunities
SAMPLE
COOP 295 WORK TERM REPORT | P A G E | 3
In conducting your analysis, ensure that you address all the elements of
sound reflective practice that we have highlighted in COOP 295.
For each example of learning that you analyze, provide a detailed
examination of what evidence you have of that learning. Measures of
your learning can be any data that provides a means to demonstrate
what you have learned. Some examples: a summary of notes or
thoughts, a brief about a topic that you explored, a sample of a
document that you have prepared using new software, or a notation of
feedback received.
Important Note: If the evidence you choose is a document, you can
simply state that it is the evidence you would select. You are not
required to attach the document, particularly if it would reveal
confidential information.
• Career Analysis: Consider what insight you have gained from your
supervisor, co-workers, and experiences, for example, what did you learn
about effective communication, teamwork, and leadership? Also think of
insight you gained and the skills that you may apply in your practices as
you progress in your career; for example, what insight have you gained
about effective practice from your experience?
• Personal Reflection: Reflect upon your co-op work term and provide a
thoughtful discussion of what you learned about yourself. You should
include a detailed analysis of insight you have gained into your
personality and values as well as how you see your academic and work
career ahead of you after completing this work term. This section is
open to your own creativity and judgment—you may discuss tasks you
liked particularly well or found yourself adept at, ways in which things
were different than you expected, or whatever you see to be of
significance.
This section, in particular, should include references related to all the
themes and domains of critical reflection that we have discussed in
COOP 295.
Evaluation
The work term report must be completed and will be assessed as a Completed
Requirement/Not Completed Requirement (CR/NCR) basis. The report must be
completed satisfactorily to be assessed a grade of CR.
Late assignments will not be accepted and will be assessed a grade of NCR.
See grading rubric in the document COOP295_WorkTermReport_Rubric.pdf. You
can download a copy from the Assignments area.
SAMPLE
COOP 295 WORK TERM REPORT | P A G E | 4
Confidentiality
For confidentiality purposes, you must submit your work term report to your
supervisor for their review and approval before you submit it on Blackboard.
Your employer must sign the Work Term Review Confirmation form that
acknowledges they have been given the opportunity to read in order to
amend and/or remove any confidential or sensitive business details from your
work term report that they do not wish to be disclosed to the University for
purposes of academic evaluation.
Additional Tips
Your report writing can provide a great learning window. Bean (2001) notes that
“the writing process itself provides one of the best ways to help students learn
the active, dialogic thinking skills valued in academic life.” Indeed, writing
requires one to reflect upon and to deeply understand their topic in order to be
able to effectively communicate it. Use this report-writing process as an
opportunity for you to deepen your learning and develop key skills!
When writing your report, please do not try to complete it in one, or even two,
sittings. Please start early and develop your report. Again, from Bean (2001),
“the actual act of writing causes further discovery, development, and
modification of ideas.” In other words, prepare drafts and re-organize as
needed, and make sure that your report is clear and succinct; content that is
not clear or is without relevance does not add value and should not be in the
report.
For help with your writing or citation, you check access these resources:
Writing help
Writing and Learning Services are generally
available at:
Mon - Fri between 9:00 a.m. and 4:00 p.m.
City Centre Campus
10700 104 Ave, Room 7-112A, (780) 497-5064
Citing/Referencing
APA style
For resources on APA, visit the
Library website for detailed
information.
Enjoy your work term and take pride in the writing of your report and the
learning process it provides.
Good Luck!
SAMPLE
COOP 295 WORK TERM REPORT | P A G E | 5
Submission
There are two important deadlines to be aware of with respect to the work term
report. Check the Course Outline or online Calendar or the description in the
Assignments area for exact dates.
• Deadline to provide the work term report to your supervisor for their
review.
• Deadline to submit the final, edited, approved work term report on
Blackboard.
IMPORTANT: Save your report with a file name that contains your name and
identifies the assignment. For example, if your name is John Smyth, you would
call your document Smyth_WorkTermReport.doc (or docx).
To submit your work, select Assignments located on the course navigation menu
and choose Assignment 5: Work Term Report.
To attach your work, use the Browse My Computer button to locate your file and
then click Submit.
References
Bean, J. C. (2001). Engaging ideas: The professor’s guide to integrating writing,
critical thinking, and active learning in the classroom. San Francisco, CA:
John Wiley & Sons.
Canadian Association for Co-operative Education (CAFCE). (2005). Co-
operative education manual: A guide to planning and implementing co-
operative education programs in post-secondary institutions. Retrieved
from http://www.cewilcanada.ca/_Library/_documents/coopmanual.pdf
SAMPLE
