Receipt, Storage & Staging (RSS)

Partner Warehouse Operations

How Businesses Can Partner with Public

Health to Warehouse Supplies in a Public Health Emergency

Objectives

By the end of this class you should be able to:Understand how a Partner Receipt, Storage, &

Staging (RSS) Warehouse worksKnow when a Partner RSS Warehouse will openUnderstand personnel roles Know about your site set-upUnderstand security considerations for a Partner RSS

Warehouse

What is a Partner RSS Warehouse?

RSS= Receipt, Storage, & Staging

These are specific business locations that have agreed to work with the health department to warehouse emergency medications and supplies for distribution County-wide in a large-scale declared public health emergency.

When would we expect to see a Partner RSS Warehouse activate?

A Partner RSS Warehouse would only be opened in the rare event that the population is at great risk of exposure to a contagious disease or other biological agent and preventive medications need to be taken immediately to eliminate severe illness.

What is the purpose of the Partner RSS Warehouse?

Receiving, Storing, & Staging supplies for:1. Points of Dispensing (PODs)2. Hospitals3. Clinics4. Alternate Care Sites5. Other Emergency Healthcare

Providers

Set-up

There are FOUR main considerations to the set-up of a Partner RSS Warehouse:

1. Layout2. Safety3. Staff Roles4. Security

Layout

Necessary Equipment

Provided by the County Provided by the Warehouse

Transport Vehicles Material Handling Equipment

Computers, Portable Printers, Phones, & Radios

Wireless Access, Fax Machine, Copier & Phone Lines

Packaging Labels Desks, Tables, & Chairs

One Meal Per Shift Warehouse Personnel

Inventory Management Staff

Staff Roles

RSS Warehouse Manager

Order Management Unit Leader

Material Unit Leader

Loading Dock Unit Leader

Security Unit Leader

Security Personnel

Inventory Management

System Specialist

Mapping System Specialist

Runner

Order Picker

LoaderMaterial Mover

Two Kinds of Staff:

#1) County Appointed Staff – responsible for inventory accountability

#2) Warehouse Staff – responsible for normal Warehouse operations

Safety

Safety is first and foremost in the Partner RSS warehouse.

Safety items which will need to be re-iterated with all staff include:

Knowledge of equipment safety

Personal protective equipment

Restricted areas and access

RSS Warehouse Manager

• Signs for inventory

• Signs all chain of custody paperwork

• Oversees County employees

• Liaison between the County and Warehouse

• Contact person for all deliveries

Order Management Unit Leader

• Responsible for Inventory Management System• Incoming & Outgoing Order status• Inventory Counts & Reports• Oversees Delivery Routing

Supervisor for:

1. Inventory Management System Specialist

2. Runners

3. Mapping System Specialist

Material Unit Leader

• Responsible for identifying storage area

• Oversees all host Warehouse staff

• Liaison for the host Warehouse partner

Supervisor for:

1. Material Mover

2. Order Picker

Loading Dock Unit Leader

• Responsible for double checking orders

• Oversees vehicle loading

• Assures delivery vehicles have routing directions

Supervisor for:

1. Loader

Security Unit Leader

Uniformed law enforcement specialist who is responsible for physical security of building and all staff (County or private).

Inventory Management

Inventory Management refers to what will happen from the time Materials arrive until the time they leave the facility.

Receipt of Materials

Materials will be brought to the RSS Warehouse by commercial-type vehicles with California Highway Patrol escorts. Once the trucks are secure at the dock:

1. Pallets are un-loaded

2. Materials are checked-in

3. Materials are signed for

4. Materials are moved to the Storage Area

Materials in the Warehouse

When an order is received, it will be entered into the Inventory Management System.

The Inventory Management System Specialist will print the Pick List and send it to the Order Picker.

The Order Picker will Pick the Order according to the sheet, sign their name on the bottom, and request that the Material Mover move all items to the Staging Area.

Delivery of Materials

In the Staging Area, the Loading Dock Unit Leader will:

1. Verify the order with the Pick List

2. Monitor the loading of delivery vehicles

3. Assure that all drivers have the correct paperwork for their delivery

4. Have driver sign, confirming that the material was loaded and released to them

Deactivation

The Warehouse facility will be returned to the state it was in before RSS Warehouse operations began.