Receive Monthly Reports 03-04-14

8/12/2019 Receive Monthly Reports 03-04-14

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TO:FROM:DATE:REF:

CARMEL POLICE DEPARTMNETINTEROFFICE MEMO

Jason Stilwell, City AdministratorMichael Calhoun, Director ofPublic SafetyMarch 4 2014Carmel Fire Ambulance Summary Report

During the month of January 2014, Monterey Fire responded to a total of 58 calls forservice within the city of Carmel; 47 were code three response calls with a response timeof less than 5 minutes. The performance measure for fire calls was 100Carmel Fire Ambulance responded to a total of 101 calls for service and 48 werewithin Carmel by the Sea, 5 were over a five minute response time. f those 3 weremedical calls. The performance measure for the ambulance was 93.75 for the month.

2 Medical calJs were responses from CHOMP after prior transports.1 Medical call was an early morning call to the south end of town.2 -Non medical calls-Structure fire Hazardous Materials CallTRENDS:First pcui of January the ambulance had a high number of calls for service but ended with2 less than December's volume for Carmel by-the-Sea. Total calls for service was upfrom 88 in December to 101. 13 increase.NOTES:The AVL (Automated Vehicle Locator) system was installed on the ambulance by AMR.Unfortunately the system malfunctioned and a replacement has been ordered. Thisinstallation will comply with the contract agreement and assist in monitoring the closestambulance response.


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RESPONSE SUMMARY REPORT BY DISTRICT

27015 CARMEL BY THE SEA FIRE AMBULANCEAlarm Dates: 12 01 2013 to 12 31 2013

CITY OF CARMEL BYTHE SEA RESPONSES BY INCIDENT TYPEINCIDENT DATE ALARM ARRIVAL RESPONSE STREET

ALL CALLS FOR CARMELCF 13 1089 12/1/2013 7:25:48 PM 7:26:52 PM 0:01:04 SANTA FE AND 5THCF 13 1093 12/2/2013 6:44:14 PM 6:45 :33 PM 0 :01:19 LINCOLN BETWEEN 7TH 8THCF 13 1094 12/2/2013 8:27:00 PM 8:29:55 PM 0:02 :55 4TH AND SANTA FESTCF 13 1095 12/2/2013 8:54:52 PM 8:56:22 PM 0:01:30 5TH DOLORESCF 131096 12/2/2013 10:01:51 PM 10:02 :55 PM 0:01:04 7TH MISSIONCF 13 1105 12/5/2013 9:22:26 PM 9:25:14 PM 0:02:48 S N CARLOS/lOTHCF 131106 12/6/2013 8:15:14 M 8:18:40 M 0:03:26 OAK KNOLL 4 NE FORESTCF 13 1107 12/6/2013 7:42:43 PM 7:47:17 PM 0:04:34 LINCOLN/2NE SANTA LUCIACF 13 1108 12/6/2013 10:22:54 PM 10 :25 :37 PM 0 :02:43 S N CARLOS/8THCF 13 1110 12/7/2013 11:50:43 M 11:50:44 M 0:00:01 5 CROSS ROADS MALLCF 13 1115 12/8/2013 6:11:33 M 6:13 :48 M 0:02:15 E/SMK 7 AVE MONTE VERDECF 13 1119 12/10/2013 8:33:29 M 8:35:33 M 0:02 :04 PERRY NEWBERRY AND 5THCF 13 1120 12/11/2013 6 :5 1:01 M 6:54:21 M 0:03:20 LINCOLN/7THCF 13 1121 12/11/2013 10:07 :50 M 10:10:00 M 0:02:10 DOLORES/ 4THCF 13 1124 12/11/2013 6:00:01 PM 6:03:28 PM 0:03 :27 LINCOLN/3RDCF 13 1126 12/12/2013 10:39:56 PM 10:44:39 PM 0:04 :43 CAMINO RE L AND lOTHCF 13 1127 12/13/2013 8:18:11 M 8:20:44 M 0:02:33 MONTE VERDE AND OCEANCF 13 1128 12/14/2013 1:59:48 PM 1:59:50 PM 0 :00:02 6TH AND MISSIONCF 131132 12 /14/2013 11:44:54 PM 11:47:51 PM 0:02:57 OCEAN AND JUNIPEROCF 13 1136 12/15/2013 9:30 :30 PM 9:33:59 PM 0:03:29 SANTA RITA AT SECONDCF 13 1141 12/17/2013 1:59:30 M 2 :03:00 M 0:03:30 FIRST 2 N E DOLORESCF 13 11 42 12/17/2013 2:59:51 PM 3:07:14 PM 0:07:23 26106 LADERA DRCF 13 1143 12/17/2013 6:42:17 PM 6:43:15 PM 0:00:58 MONTE VERDE AND OCEANCF 131144 12/17/2013 10:41:35 PM 10:44:24 PM 0:02 :49 25945 JUNIPERO STCF 13 1145 12/18/2013 2:29:27 M 2:32:45 M 0:03 :18 OAK KNOLL RD AND FORESTCF 13 1146 12/18/2013 7:31:07 M 7:38:13 M 0 :07:06 SCENIC AND 13TH


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INCIDENT D TE L RM RRIV L RESPONSE STREETCF 13 1165 12/25/2013 9:34:07 M 9:37:50 M 0 :03:43 VIZC AINO AND FLANDERSCF 13 1166 12/26/2013 7:29 :36 M 7:35:15 M 0:05:39 MISSION AND S NTA LUCIACF 13 1168 12/26/2013 1 :45 :14 PM 1:49:40 PM 0:04:26 GUADALUPE AND 4 THHCF 13 1171 12/26/2013 7:28:1 7 PM 7:31:17 PM 0:03:00 CARMELO AND OCEAN AVECF 13 1172 12/27/2013 10 :15 :19 M 10 :17 :57 M 0:02:38 W S. MISSION 7 N W 0 FCF13 1175 12/28/2013 11 :35 :53 M 11 :35:55 M 0 :00:02 MISSION AND 5THCF 13 1176 12/28/2013 3:11:12 PM 3:11:19 PM 0:00:07 OCEAN@ LINCOLNCF 13 1177 12/28/2013 6:10 :32 PM 6 :11:21 PM 0:00:49 DOLORES AND 5THCF 1 31178 12/28/2013 11:38 :35 PM 11 :41:16 PM 0:02:41 S N C R LOS @ 8THCF 13 1181 12/29/2013 4 :38:44 PM 4:41 :00 PM 0:02:16 MOUNTAIN VIEW AT VIZCAINOCF 13 1183 12/30/2013 4 :56 :20 PM 4 :58:55 PM 0:02:35 OCEAN AT SCENICCF 13 1184 12/30/2013 8:48:19 PM 8:52:01 PM 0:03 :42 DOLORES 4THCF 13 1186 12/31/2013 8 :53:01 PM 8 :54:37 PM 0:01 :36 SANTA FE AND 6THCF 131187 12/31/2013 11:44:16 PM 11:47:09 PM 0:02:53 JUNIPERO AND 5TH AVESubtotal s verage Response Time : 2:4

RESPONSES Y DISTRICTINCIDENT D TE L RM RRIV L RESPONSE STREETCarmel HighlandsCF 13 1100 12/3/2013 6 :04 :36 PM 6:12:32 PM 0:07 :56 29798 HWY ONECF 13 1117 12/9/2013 9:14 :30 M 9:20 :46 M 0:06:16 27601 HWY 1CF 13 1123 12/11/2013 12:22 :00 PM 12:31 :00 PM 0:09:00 120 HIGHLANDS DRIVESubtotal 3 verage Response Time : 7:44 Carmel Highlands

Cypress FireCF 13 1088 12/1/2013 5:52 :58 M 5:59:38 M 0:06:40 26245 CARMEL RANCHO BLVDCF 13 1090 12/1/2013 10 :2 1 :38 PM 10 :28:29 PM 0:06:51 2697 PRADERA RDCF 13 1092 12/2/2013 7:22 :49 M 7:30:09 M 0 :07:20 205 HACIENDACF 13 1091 12/2/2013 12:16:24 M 12:22:53 M 0:06:29 26000 ROTUNDA DRIVECF13 1097 12/3/2013 11 :11:46 M 11 :18:32 M 0:06:46 26388 CARMEL RANCHOCF13 1098 12/3/2013 12:30:15 PM 12 :34:48 PM 0 :04:33 86 HIG H MEADOW LANECF 131102 12/4/2013 2:07:35 PM 2:11:41 PM 0:04:06 24623 UPP ER TRAILCF 13 1101 12/4/2013 8 :12:07 M 8:18:53 M 0 :06:46 1000 HACIENDA CARMELCF131103 12/5/2013 2:02 :49 PM 2:06 :35 PM 0:03:46 2393 S N ANTONIO


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INCIDENT DATE ALARM ARRIVAL R SPONS STR TCF 13 1137 12/16/2013 8:22 :00 M 8:27:00 M 0:05:00 180 HACIENDACF 13 1152 12/22/2013 9:34:09 M 9:37:56 M 0:03:47 3574 OLIVER RDCF 131156 12/23/2013 10:24:05 M 10:29:00 M 0:04:55 25987 RIO VISTACF 13 1157 12/23/2013 4 : 12 :05 PM 4:13:25 PM 0:01:20 5 CROSSRO DS MALLCF 13 1167 12/26/2013 7 :45:11 M 7:49:07 M 0:03:56 24514 C STRO LNCF 131169 12/26/2013 2:02:04 PM 2:06:13 PM 0:04:09 3706 BARNYARD G11CF 13 1170 12/26/2013 4 : 15 :57 PM 4:24:52 PM 0 :08:55 275 CROSSRO DS SHOPPING CENTEICF 13 1180 12/29/2013 2 :24:46 PM 2:27:51 PM 0:03:05 26245 CARMEL RANCHO BLVDCF 13 1182 12/30/2013 8:47:00 M 8 :53:00 M 0:06:00 26617 CARMEL RANCHO PLCF 13 1184 12/31/2013 10:44:30 PM 10:51:00 PM 0:06:30 3640 VIA MAR MONTECF 13 1185 12/31/2013 5:54:29 PM 5 :59 :32 PM 0:05:03 26245 CARMEL RANCHO BLVDSubtotal 3 Average Response Time : 5:58 Cypress Fire

Pebble BeachCF 131104 12/5/2013 6:34:52 PM 6 :43:07 PM 0:08:15 1547 SONADA ROADCFA 13 1149 12/21/2013 3:59:49 M 4:09:35 M 0:09:46 3280 MACOMBER DRIVECFA 13 1151 12/21/2013 10:42:03 PM 10 :52:13 PM 0:10:10 1483 BONIFACIO RDCF 13 1155 12/23/2013 8:55:40 M 9:03 : 02 M 0:07:22 3350 KINGSLEYSubtotal 4 Average Response Time : 8:53 Pebble Beach

Big SurCF 13 1173 12/27/2013 7:04:10 PM 7:38:59 PM 0:34:49 HWY 1 @ SYCAMORE CANYON RDSubtotal verage Response Time :34:49 Big Sur

I OT L ll C LLS 88 TOT L VER GE RESPONSE TIME : 4:38 LL C LLS


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CITY OF CARMEL- FIRE AMBULANCE DEPARTMENTDECEMBER 2013

Response Summary Report by District TypeDistrict Res12onse NumberCarmel-by-the-Sea 50Carmel Highlands 3Cypress Fire Protection 30Pebble Beach 4Big Sur 1

Total Responses 88Pe rcent of Carm el medical calls< Smin .00CF-1142 Haz Cond Code2, leaky hydrantCF-1146 On Beach, Smoking StumpCF-1166 Water Heater Pilot Light Out

Big SurPebble Be ach 1

5

Carmel-by-the

Average Res12onse Time0:02:430:07:440:05:580 :08:530:34:49

0:04:38

Carmel-by-the-Sea Carmel Highlands Cypress Fire Protection Pebble Beach Big Sur


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CITY OF MONTEREY FIRE DEPARTMENTJANUARY 2014CARMEL BY THE SEA

Response Summary Report by Incident Type

Type of CallFireEMS/RescueHazardous ConditionService CallsSevere WeatherFalse CallTotal Responses

a lse a ll12

Number33431107

58

Fire

Average Response Time2:492:333:532:300:2:47

2:39

EMS/ Rescue59

EMS/Rescue

Haza rdous Condit ion

Service Calls

Severe Weat her

False Call


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RESPONSE SUMMARY REPORT BY INCIDENT TYPE27060 CARMEL BY THE SEA

Alarm Date From: 1 1 2014 : 1 31 2014

INCIDENT DATE ALARM ARRIVAL RESPONSE STREET100 Fire Other

14-0000075 1 4 2014 8:44:27 8:49:24 0:04:57 9TH SCENICSubtotal 1 Average Response Time 0:04 :57

111 Building Fire14-0000286 1 15 2014 14:48:53 14:50:09 0:01:16 8TH JUNIPEROSubtotal 1 Average Response Time 0:01:16

154 Dumpster or other outside trash receptacle fire14-0000337 1 17 2014 15:25:09 15:27:22 0:02:13 CAMINO REAL OCEANSubtotal 1 Average Response Time 0:02:13

311 Medical assist assist EMS crew14-0000192 1 10 2014 10:30:14 10:31:02 0:00:48 6TH DOLORES14-0000196 1 10 2014 14:34:10 14:36:18 0:02:08 5TH TORRES14-0000478 1 24 2014 19:49:36 19:52:12 0:02:36 5TH DOLORESSubtotal 3 Average Response Time 0:01:51

3111 Medical Call No Aid Given14-0000032 1 2 2014 3:37:01 3:41:55 0:04:54 MISSION SANTA LUCIA14-0000033 1 2 2014 6:19:02 6:22:31 0 :03:29 MOUNTAIN VIEW VIZCAINO14-0000079 1 4 2014 11:03:37 11:05:13 0:01:36 7TH LINCOLN14-0000429 1 22 2014 7:59:18 8:01:42 0:02:24 8TH LINCOLN14-0000500 1 25 2014 20:08:03 20:08:25 0:00:22 6TH DOLORES14-0000561 1 29 2014 22:35:29 22:38:11 0:02:42 5TH TORRESSubtotal 6 Average Response Time 0:02:35

321 EMS call excluding vehicle accident with injury14-0000015 1 1 2014 10:14:05 10:16:15 0 :02:10 7TH LINCOLN14-0000157 1 8 2014 10:29:23 10:32:50 0 :03:27 5TH GUADALUPE14-0000159 1 8 2014 14:20:44 14:24:44 0:04:00 12TH MISSION


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14-0000413 1 21 2014 14:16:53 14:16:53 0:00:00 6TH DOLORES14-0000417 1 21 / 2014 15:35:54 15:37:26 0:01:32 lOTH SAN CARLOS14-0000462 1 23 2014 20:39:24 20 :42:20 0 :02:56 lOTH SCENIC14-0000465 1 24 2014 3:47:14 3:51:40 0:04:26 12TH CASANOVA14-0000492 1 25 2014 9:24:42 9:27:53 0:03:11 11TH SCENIC14-0000518 126 2014 22:58:37 23:02:36 0:03:59 1ST CARPENTER14-0000539 1 28 2014 14:26:50 14:29:30 0:02:40 13TH SAN ANTON IO14-0000569 1 30 2014 19:19:02 19:21:00 0:01:58 FOREST OCEAN14-0000584 1 31 2014 12:51:26 12:54:33 0:03:07 L SUEN RIOSubtotal 21 Average Response Time 0:02:44

322 Motor vehicle accident with injuries14-0000066 1 3 2014 15:47:21 15:49 :34 0:02:13 8TH MISSIONSubtotal 1 Average Response Time 0:02:13

323 Motor vehicle pedestrian accident MV Ped14-0000066 12 2014 17:57:43 18:00:02 0:02:19 7TH LINCOLNSubtotal 1 Average Response Time 0:02:19

324 Motor Vehicle Accident with no injuries14-0000448 1 23 2014 8:49:15 8:51:29 0:02:14 6TH MS SIONSubtotal 1 Average Response Time 0:02:14

341 Search for person on land14-0000358 1 18 2014 15:36:06 15:37:25 0:01:19 OCEANSubtotal 1 Average Response Time 0:01:19

411 Gasoline or other flammable liquid spill14-0000063 1 3 2014 12:44:14 12:47:16 0:03:02 5TH DOLORESSubtotal 1 Average Response Time 0:03:02

444 Power line down14-0000171 19 2014 6:48:03 6:53:59 0:05:56 9TH CARM ELOSubtotal 1 Average Response Time 0:05:56

451 Biological hazard, confi rmed or suspected14-0000061 1 3 2014 11:11:15 11:13:57 0:02:42 5TH TO RRESSubtotal 1 Average Response Time 0:02:42

500 Service Call, other14-0000308 1 16 2014 8:31:05 8:31:48 0:00:43 5TH DOLORES


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531 Smoke or odor removal14-0000055 1/2/2014 22:01:27 22:05:39 0:04:12 12TH DOLORESSubtotal 1 Average Response Time : 4:12

551 Assist police or other governmental agency14-0000201 1/10/2014 21:34:43 21:37:08 0:02:25 6TH MISSIONSubtotal 1 Average Response Time : 2:25

553 Public service14-0000393 1/20/2014 16:07:23 16: 0:42 0:03:19 CAMINO REAL OCEANSubtotal 1 Average Response Time : 3:19

6 Good intent call, Other14-0000088 1/4/2014 18:37:15 18:39:21 0:02:06 DOLORES OCEANSubtotal 1 Average Response Time : 2: 6

622 No Incident found on arrival at dispatch address14-0000180 1/9/2014 16:18:40 16:21:15 0:02:35 MONTE VERDE OCEAN14-0000495 1/25/2014 14:02:24 14:03:10 0:00:46 7TH MISSIONSubtotal 2 Average Response Time : 1:41

651 Smoke scare, odor of smoke14-0000194 1/10/2014 12:11:59 12:15:23 0:03:24 2ND GUADALUPESubtotal 1 Average Response Time : 3:24

7 False alarm or false call, Other14-0000074 1/4/2014 7:57:07 8:00:09 0:03:02 CARMELO 7TH14-0000476 1/24/2014 18:59:50 19:01:59 0:02:09 4TH MISSIONSubtotal 2 Average Response Time : 2:35

743 Smoke detector activation, no f ire unintentional14-0000026 1/1/2014 17:33:44 17:37:24 0:03:40 13TH CASANOVA14-0000123 1/6/2014 12:17:17 12:20:14 0:02:57 7TH MISSION14-0000581 1/31/2014 9:00:15 9:02:45 0:02:30 12TH LINCOLNSubtotal 3 Average Response Time : 3: 2

745 Alarm system activation, no fire - unintentional14-0000564 1/30/2014 8:56:48 8:58:25 0:01:37 5TH SAN CARLOSSubtotal 1 Average Response Time : 1:37


10/24

TO:FROM:DATE:REF:

CARMEL POLICE DEPARTMNETINTEROFFICE MEMO

Jason ti we l , City AdministratorRob Mullane, AICP, Director ofCommunity Planning and BuildingMarch 4, 2014Code Compliance Summary Report

During the month of February 2014, City Code Compliance staff fielded a total of 46code compliance requests. A total of 39 active cases were closed, since the last monthlyreporting period. or this calendar year, 59 code compliance requests have beenreceived, and 38 ofthese 2014 cases have been closed.Of the 46 requests received this month, all 46 were followed-up on with an initialinvestigation within 2 business days. This corresponds to 100 of the cases.TRENDS:The number of code compliance requests was 254 higher than the previous month. Thenumber of requests fluctuates substantially from month to month, and this month'sincrease in activity was in large part due to increased compliance efforts on Holidaylighting. The most common types of requests continue to involve reports of unpermittedconstruction, unpermitted landscaping or hardscaping, and Right-of-Way encroachments.The City has also received an uptick in complaints about excessively-bright lighting.NOTES:Over the last couple of weeks, City staff have stepped up compliance efforts on Holidaylighting. Following recent press releases that contained a reminder that the deadline todiscontinue displays of Holiday lighting had passed, Code Compliance staff havecontacted businesses still displaying Holiday lights, initially with a verbal reminder, andin the event of continued non-compliance, a written correction notice. These efforts havebrought several properties into compliance; however, continued outreach is needed toobtain full compliance. The City also received a few complaints related to restaurant/barseating that exceeded permitted limits.


11/24


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PROJECT NO RECEIVED LOCATIONIo 13027 10/9/2013 Carmelo

o 13 029 10/9/2013 San Antonio

o 13031 10/17/2013 6th

13 034 10/21/2013 Lincoln

/COMPLAINT ISTATUS LOSED /CCOSite Coverage Owner o property 2 3 2014 AF/MPViolation Front yard contacted and willcovered in white submit plans orsubstance new landscaping

Unpermittedstonework

Revision submitted 1 29 2014 MP/AF12/8/2013

Poss Unpermitted check file to see ifUse Possible living apartment wasquarter in commercial approved. No filespace found. Case

pending

property nuisiancebroken windows

12/17 A walkaround the

residence wasconducted. 12/18John Kuehl was

notified and advisedon the condition othe residence.

Telephoned RP toupdate

AF

1 29 2014 MP


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14/24

PROJECT NO RECEIVED LOCATION COMPLAINT ST TUS I LOSED eoo 13-070 12/13/2013 San Carlos Home Occupation Violations cleared. 2 5 2014 AF

o 13-071 12/5/2013 No. Casanova Play structure in Contacted reporting I AFdriveway party and took

photos. Additional Iresearch needed.

o 13-077 12/6/2013 Scenic Bright lights Rental-Contact with AFcurrent renters.Need to assess inthe evening tolocate issue.

- 14-002 1/7/2014 I Mt View Encroachment Photos taken, case I I AFpending14-003 1/3/2014 San Carlos Building Code Red Tagged working 1 29 2014 AFViolation outside of Demo

Permi t . Applicantawait ing issuanceof

Building Permit14-004 1/9/2014 San Carlos Possible Planning Contacted subject AF

Violation planning the event.Email sent to Marc.

- - - 14-006 1/3/2014 Lopez Building Code Telephone contact AFViolation made with owner of

residence. Furtherfollow-up neededwith John Kuehl.

- - - - -14-007 1/2/2014 4th Ave. Encroachment Door hanger left at AFbusiness. Letter tobe sent to business.

14-012 1/13/2014 Ocean Ave. Business Violation Fortanes business is 2 7 2014 AFoccupying an

adjoining space inthe building.


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PROJECT NO I ECEIVED I OC TION14-015 1/27/2014 Unknown

14-016 1/29/2013 Santa Lucia

14-017 1/28/2014 Ocean

14-018 1/28/2014 Ocean

14-019 1/28/2014 Ocean

14-020 1/30/2014 Mission

14-021 1/28/2014 Ocean

14-022 1/23/2014 San Carlos

14-023 2/3/2014 Cam ino Real14-024 1/29/2014 San Carlos

COMPLAINTCiv il Problem

Illegal Construction

Use Permit Violation

ST TUSContacted involved

party

Contactedcontractor. No

violations noted.Permit #13-137RCompliance met

CLOSED eo1/29/2014 F

1/30/2014 F

2/7/2014 F

Use Permit violation Compliance met 2/7/2014 F

Use Permit Violation Compliance met 2/7/2014 F

Illegal Construction Contacted 1/30/2014 Fcontractor- who

admitted toemergency flooddamage repair.o rm t 1 ~ n R

Sign Violation Compliance met 2/7/2014 F

Plastic Bags @ Contacted vendors 2 6 2014 FFarmer's Market on 2 6 and handed

out Plastic BagOrdinance

informationGas Blower Compliance met 2/3/2014 F

Exterior Sign Violation Compliance met, 1/30/2013 F


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PROJECT NO \RECEIVED \LOC TION \COMPLAINT \ST TUS \CLOSED j o14-026 1 7 2014 Ocean Use Permit Sign Compliance Gained 2 7 2014 F

Violation

14-027 2 5 2014 Ocean Business Sign Compliance Gained 2 5 2014 FViolation

14-028 2 5 2014 Ocean Business Sign Compliance Gained 2 5 2014 FViolat ion

14-029 2 5 2014 Ocean Business Sign Compliance Gained 2 5 2014 FViolation

14-030 2 3 2014 Casanova Possible Short-term Contacted report ing 2 7 2014 Frental party and

homeowner

14-031 2 10 2014 Carmelo Planning Violation Property manager 2 20 2014 RM/AFChris Boqua 375-

1890 removed thesignage.

14-032 1 30 2014 Monte Verde Illegal Construction Closed. Owner and 2 12 2014 Fcontractorcontacted

12 13 2014 - 14-033 Torres Bu ilding/Planning Red Tagged FViolation- ~14 034 2 13 2014 Torres Building/Planning Red Tagged F

Violation

14-035 2 14 2014 San Carlos Sign Violations Signs removed 2 14 2014 F


17/24

PROJECT NO IRECEIVED LOC TION COMPLAINT I T TUS ICLOSED ceo14 037 2 14 2014 San Carlos Christmas light Lights removed 2 19 2014 F

violation

14038 2/14/2014 San Carlos Exterior lighting lette< to be sent to j I Fviolation property owner14 039 2 14 2014 San Carlos Christmas light Lights removed 2 19 2014 F

violation

14 040 2 14 2014 Ocean Christmas light Lights removed 2 19 2014 Fviolation

14 041 2 14 2014 Mission Parking violation Vehicle moved 2 14 2014 F

14 042 2 14 2014 6th Ave Christmas light Verbal warning on Fviolation first visit. 2/14

Correction/violationnotice given on

c c;proo d vi sit Ll914 043 2 14 2014 Mission Christmas light Verbal warning on Fviolation first visit. 2/14

Activi ty check on2/19 and lights stillilluminated and up .

14044 2 14 2014 San Carlos Christmas light Lights removed 2 19 2014 Fviolation


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PROJECT NO RECEIVED JLOC TION COMPLAINT ST TUS CLOSED eo14 046 2/14/2014 San Calos Soliciting Contacted 2 14 2014 F

Green peace to findout what they weredoing on street

rnrnPr14 047 2/14/2014 Dolores Christmas light I Contacted I Fviolation employee .

Activity check2/19 lights o t

but still on

t interior window14 048 2/14/2014 Dolores Christmas light Contacted Fviolation/sign Employee. Activityviolation check 2/19 lights

off but still oninterior window.

Exterior easel signremoved .

2 1 9 2 1 I II4 049 Mission Christmas light Contacted Fviolation Employee I14 050 2/14/2014 Ocean Christams light Lights removed 2 19 2014 F

violation

14051 2/19/2014 San Carlos Christmas light Contacted F

violation employee

14 052 2/19/2014 San Carlos Christmas light Contacted Fviolation employees


19/24

PROJECT NO14056

14 057

14058

14059

RECEIVED LOC TIONli 2 19 2014 1 7th- - - - -

2 19 2014 Dolores

2 20 2014 Ocean

2 19 2014 Sa n Car los

II

COMPLAINT ST TUS CLOSED eoTV monitor violation I Contact Needed AF

Light ing violation Contact needed II AF

Use Pecm lt v Oiabon I occectlon VIolatlon1 Notice Issued fChristmas light Contacted

violation employee

AF

AF

I


20/24

TO:FROM:DATE:REF:

OFFICE OF THE CITY CLERKINTEROFFICE MEMO

Jason Stilwell, City AdministratorDaryl A. Betancur, CMC Acting City ClerkMarch 4, 2014Public Records Act Summary Report

The Office of the City Clerk processed a total of 7 public records act requests. t thetime of this report, there were two pending requests, which necessitated staff to seekadditional time in which t comply.PROCESS:The protocol and process for managing public records requests include the followingsteps:

Any requests received by any employee ofofficial of the city should be forwardedt the City Clerk s Office for processing;

The City Clerk is responsible for the life cycle of the request from beginning toend by assigning a public records request (PRA) file number; logging in the daterequest was received, the date request is due, the date for any extensions, therequestors name, address, contact information and the items (documents)requested; The Clerk s Office refers the request to appropriate Department Director(s);

The Directors are responsible for compiling the records and the substance of therequests, meeting deadlines and requesting legal review when and if applicable toassure that produced documents comply with legal requirements of disclosure; The Clerk monitors deadlines appraising those involved of mpending deadlines; Following authmization from City Administrator or legal review t release, therequestor is appraised in writing about the status of the request, the copying cost

involved and who t contact to pick-up recordsTRENDS:For comparative purposes, the Office of the City Clerk graphically depicted the history ofthe more streamlined and effective Public Records Act request, which was implemented


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Nov-13Dec-13Jan-14Feb 1:4

Frequency(# of requestper month

191117

7

Pending # of Extensions Done within 1 days0 50 50 22 42 0

20 Public Records e uests18161412

10 ~8 4 6 ~420

Oct-13 Nov-13 Dec 13 Jan -14 Feb-14

- Frequency- Pending- ofExtensions- Donewithin 10 days

When comparing the top two sets of data points No. of Requests per Month (blue) andNo. Done within 10 Days (purple), we see that the gap between the two decreases overtime signifying that a greater proportion of requests are being completed within I 0 days.When these two lines meet, it signifies that all requests are being completed within I 0days.When analyzing No. of Extensions (green), we see that the number of extensions has

1314

913

5


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45

I V LI I... I - I - - -J I 'L. I V I V l V I L...'-J'- 'TRequest Request Date 10-Day 14-Day Status Requested By Phone Info RequestedNo. Due Date Ext Date Comments/Date Completed2014 1 1/3/14 01/13/14 n/a Completed Paterson John Hanson Rejection claim Re ferred to website where

1/6/2014 and Facilities Use Plan documents are posted20142 1/5/14 01/15114 Extension Pending Paterson City s marketing plan for the Extension letter sent

113112014 leasing of Flanders; 2/7/2014Extension Documents related to city staff2/21/2014 time and consultant sexpenditu res for Flandersp;

and all disclosable documents,materials, correspondence,em ails, proposals, etceterarelated to the marketing andleasing of the FlandersMansion property betweenJanuary 1, 2013 and th epresent.

2014 3 1/6/14 01/26/14 nla Completed Mary Schley, Pine Cone11712 14 Please provide me a copy of

any and all contracts withRichardTavener/Wonderspacepreceding the revised contracton the Jan. 7 council agenda.2014-4 1/9/14 1 /19/14 n/a Completed Mary Schley, Pine Cone How the hours and costs for Media Inquiry

1/9/2014 fulfilling the PRA requestswere calculated? Explain whyit took 1.47 hours to provideHeidi Burchs letter ofresignation?

20145 1 2/14 0 12/14 n/a Completed Mary Schley, Pine Cone Policy on memorial benches Media Inquiry1121201420146 1/10/14 1 /20/14 Extension Completed Virginia Hennessey Record detailing cu rrent and Extension letter sent2/3/2014 21312014 former employees, elected 1/21/2014. Informed thatofficials or city council records are ready for pick

members benefits up .2014 7 1/13114 01/23/14 n/a Completed Arturo Sainz Foundation for Fair Inspector s daily logs- Startof

1/23/2014 Contracting work through March 1, 2 1 3Various Street Improvements20148 1/15/14 01/25/14 Extension Completed Mary Schley, Pine Cone Benefi t information for city See original request. Letter2/7/2014 2/7/2014 employees sent 2/7/201420149 1/21/14 1 /31/14 n/a Completed Mary Schley, Pine Cone Form 700 s for all candidates

1/21/2014 for Office


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Request Request Date 10-Day 14-Day Status Requested By Phone Info Requestedo Due Date Ext Date Comments/Date Completed

2014-26 2/19/1 4 03/01/14 n/a Completed Candace Cate candacercate20 See original reques t Candid te Inquiry2/19/2014 0 4 @ ~ a h o o c o m

2014-27 2/20/14 03/02/14 n/a Complted Mary Schley, Pine Cone Various Planning Topics See original request.2/20/2019

2014-28 2/26/14 03/08/14 n/a Pending Natalie Clark, The Claims 866 233 0353 Information on StreetCenter designated s 3rd Juniperoand Torres related to a claim