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Office of Criminal Justice System Improvements
2016 Pretrial Drug and Alcohol Initiative
Fiscal Year 2015/2016 Solicitation
Please Note: Allow adequate time to submit your Application. You will be unable to submit
your Application, if you do not first register in Egrants. Applications will only be accepted
through PCCD’s Egrants system.
Recommended Egrants Agency Registration Date:
April 25, 2016
Recommended Egrants User Registration Date:
May 2, 2016
Mandatory Egrants Application Deadline:
May 16, 2016
Signature Pages Due Date:
June 6, 2016
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PENNSYLVANIA COMMISSION ON CRIME AND DELINQUENCY Office of Criminal Justice System Improvements
Funding Guidelines: 2016 Pretrial Drug and Alcohol Initiative
TABLE OF CONTENTS
Funding Guidelines for: 2015/2016 .................................................................... 3
Funding Announcement Title: ............................................................................ 3
Funding Available:………………………………………………………………………………………………………….3
Submission Requirements for Applications: ......................................................... 3
1. Overview: ...................................................................................... 4
2. Funding Availability:........................................................................ 6
3. Non-Supplantation: ......................................................................... 6
4. Project Dates: ................................................................................ 6
5. Eligible Applicants: .......................................................................... 7
6. Program Goals, Objectives and Anticipated Impact: ............................ 7
7. Eligible Program Activities and Expenses: .......................................... 8
8. Required Egrants Sections/Documents: ............................................. 8
a. Required Egrants Sections: ............................................................... 8
b. Required Signed Documents: ............................................................ 8
9. Scoring: ........................................................................................ 8
10. Ineligible Program Activities and Expenses: ..................................... 10
11. Performance Measures: ................................................................. 10
12. Keywords: ................................................................................... 11
13. Competitive Bidding/Sole Source Procurement: ................................ 12
14. Other Administrative Requirements: ............................................... 12
15. PCCD Contact Information and Resources: ....................................... 13
16. Mailing Information: ...................................................................... 14
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PENNSYLVANIA COMMISSION ON CRIME AND DELINQUENCY
Office of Criminal Justice System Improvements
Funding Guidelines for: 2015/2016
Funding Announcement Title: 2016 Pretrial Drug and Alcohol Initiative
Funding Available: $1,652,000
Submission Requirements for Applications:
Scoring - All Applications will be competitively reviewed and scored. Applications will
be scored on the basis of the applicant’s adherence to the Funding Announcement
Guidelines, and a timely submission in the PCCD Egrants system.
Due Date - All Applications must be submitted, electronically through PCCD’s Egrants
system no later than Monday, May 16, 2016 by 11:59 p.m., Eastern Time. Please
note: The Egrants Help Desk is available to assist with questions until 4:00 p.m.
Eastern Time. Contact the PCCD Egrants Help Desk at (717) 787-5887 or by email at:
Egrants Submission - Applications entered in Egrants by the deadline are not
considered complete unless the required original Signature Page and any other required
signed documents are also received at PCCD by the required date.
Completeness – Applications that do not meet ALL of the listed requirements in this
funding announcement may be administratively rejected. If multiple applications are
submitted for the same Category, all applications from the applicant in that category will
be rejected. Refer to Section 7 “Eligible Program Activities and Expenses.”
Corrections - If an Application is returned by PCCD for corrections, the final Application
(including all corrections and required documents) must be returned to and approved by
PCCD in order for the Application to be awarded.
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PENNSYLVANIA COMMISSION ON CRIME AND DELINQUENCY
Office of Criminal Justice System Improvements
1. Overview:
The Pennsylvania Commission on Crime and Delinquency (PCCD) is accepting
applications that support Pennsylvania’s initiative to pilot the pretrial diversion of
individuals with drug and alcohol and/or co-occurring disorder from incarceration and
into treatment. This project seeks to reduce the front-end movement of individuals into
the prison population, thereby lessening the recidivism rate, decreasing the cost of
corrections, increasing access to drug, alcohol treatment and mental health services
while simultaneously promoting public safety.
According to the Department of Justice (DOJ), the purpose of the FY 2015 Justice
Reinvestment Initiative: Maximizing State Reforms Grant Program is to cement or
amplify the goals of states’ justice reinvestment reform efforts, deepening their
investment in and commitment to the use of data-driven decision making and evidence-
based practices and programs. The objectives of the program are the following:
increase corrections costs saved or avoided by reducing unnecessary confinement;
increase reinvestment in evidence-based practices that reduce recidivism; support
justice reinvestment reform efforts by promoting and increasing collaboration among
agencies and officials who work in criminal justice, including state and local
policymakers, law enforcement, prosecution, defense, pretrial, courts, probation,
treatment, corrections, reentry, and parole; and enhance the translation of evidence into
practice by supporting the use of data analysis results to inform policy decisions. Additionally, the Substance Abuse and Mental Health Services Administration (SAMHSA)
supports Medication-assisted treatment (MAT) which combines behavioral therapy and
medications to treat substance use disorders. PCCD intends to support projects with
federal Justice Reinvestment Initiative: Maximizing State Reforms Grant Program funds
that include MAT and Other Evidence-based Programs and Practices (OEBPPs) deemed
“effective” or “promising” as listed by the OJP “Crimesolutions.gov or samhsa.gov”
websites for the "2016 Pretrial Drug and Alcohol Initiative.”
Funds will support county-based Pretrial Drug and Alcohol (PT/D&A) project sites that
adhere to the pilot “PT /D&A Model Stages” (found on Page 5) that also include MAT and
Other Evidence-based Programs and Practices (OEBPPs) deemed “effective” or
“promising” as listed by the OJP “Crimesolutions.gov or samhsa.gov” websites for
offender drug and alcohol treatment and mental health services.
Federal funds in the amount of $1,652,000 are being announced to support this
initiative. Applications will be reviewed on a competitive basis. PCCD expects to select
seven successful applications for funding with budgets not to exceed $236,000 over a
two-year project period. It is anticipated that awards to successful applicants will be
made at the September 14, 2016 Commission Meeting for the projects to begin on
October 1, 2016 and end on September 30, 2018.
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Background:
In September 2015, PCCD was informed by the DOJ Bureau of Justice Assistance (BJA)
that it had been selected to receive funds to implement the PT/D&A pilot project. Each
of the seven counties selected through a competitive solicitation process will be eligible
for up to $236,000 for up to a two-year project period. Priority consideration will be
given to counties who meet the following criteria:
One of the top counties with high rates of admissions to the Pennsylvania
Department of Corrections facilities;
Willing to participate in data collection for research purposes, have a
geographically diverse population, and supportive of the state's Justice
Reinvestment Initiative (JRI); and
Experienced in the administration of County Intermediate Punishment (CIP) and
Drug and Alcohol Restrictive Intermediate Punishment programs (D&A/RIP).
Applicants are strongly encouraged to develop projects based on the following “PT/D&A
Model Stages” with special emphasis regarding how the applicant will integrate MAT
and Other Evidence-based Programs and Practices (OEBPPs) deemed “effective” or
“promising” as listed by the OJP “Crimesolutions.gov or samhsa.gov” websites.
PT/D&A Model Stages:
Stage 1: Defendant Arrest/Preliminary Arraignment. At the point when a
defendant is arrested/preliminarily arraigned, he or she will be screened for possible
participation in the PT/D&A pilot project. Applicants should specify how they intend to
coordinate the pretrial process (e.g., county probation officer who already provides
pretrial services will coordinate process; a new coordinator will be hired to process
eligible offenders; etc.).
Stage 2: Defendant Receives a Full Pennsylvania Client Placement Criteria
version 3 (PCPC3) Clinical Drug and Alcohol Assessment. At the preliminary
arraignment, the Magisterial District Judge (MDJ) orders eligible offenders to receive a
full clinical drug and alcohol assessment with recommended level and duration of care
under Pennsylvania’s Department of Drug and Alcohol Programs (DDAP) research-based
PCPC3 diagnostic tool. Eligible offenders would be granted unsecured bail conditioned
upon participation in recommended treatment and supervision. This approach would
allow the District Attorney (DA) and Judge to have an even greater assurance based on
how well the defendant performs in treatment prior to sentencing. It would also avoid
the risk of exposure to criminogenic thinking that usually occurs during incarceration.
Defendants diagnosed with a substance abuse problem may be recommended for
participation in PT/D&A with the understanding that if they do well and are eligible, they
may be sentenced to CIP and admitted into the D&A RIP program. Individuals
sentenced to CIP with participation in D&A RIP will be diverted from incarceration.
Stage 3: Preliminary Hearing. Defendants recommended for participation in PT/D&A
will receive a clinically matched drug and alcohol treatment plan, using the PCPC3, as a
condition of pretrial release at their preliminary hearing. The drug and alcohol
treatment plan should include MAT and Other Evidence-based Programs and Practices
(OEBPPs) deemed “effective” or “promising” as listed by the OJP “Crimesolutions.gov or
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samhsa.gov” websites. The case will be scheduled for the Court of Common Pleas, at
which time the Common Pleas Judge can release the person into treatment with
successful and positive engagement listed as a condition of bail. This diversion would
immediately enter the offender into PT/D&A treatment, with ongoing monitoring/case
management/supervision to ensure continued treatment engagement during the pretrial
period.
Stage 4: PT/D&A Admittance. Defendants would be admitted into PT/D&A treatment
at the appropriate level of care and at a clinically appropriate facility to undergo clinical
drug and alcohol treatment.
Stage 5: Sentencing to CIP. At the time of sentencing, the Common Pleas Judge
would have the option of sentencing compliant and eligible defendants to CIP with a
D&A/RIP component. After sentencing, the defendant would continue their treatment in
accordance with the treatment plan developed, which would allow appropriate step-
down in intensity along the continuum of care. Successful treatment and compliance
with supervision would divert the defendant away not only from jail during the lengthy
pretrial period, but also from serving an incarceration sentence in either a county jail or
a state prison.
Stage 6: Defendants Complete PT/D&A and CIP/D&A/RIP; Outcomes are
Evaluated. As defendants complete PT/D&A and CIP/D&A/RIP, an empirical evaluation
will be conducted on the outcomes of PT/D&A participants. Primary outcomes that will
be measured include recidivism, jail/prison bed days avoided, and correctional cost
avoidance as a result of diversion. In addition, a secondary outcome measured will be a
reduction in county jail populations, which is a significant driver of the state prison
population, due to diversion to treatment of a substantial number of defendants who
otherwise would spend the entire pretrial period in county jail.
2. Funding Availability:
A total of $1,652,000 in federal funds is being announced to support this initiative.
Successful applicants will receive funds for up to a two-year project period with
budgets not to exceed $236,000.
Award Letters will be sent, as soon as possible, after the application is approved and
will also be available in Egrants.
PCCD is not liable for costs incurred prior to the official start date of the award.
3. Non-Supplantation:
Funding must not be used to supplant/replace state, federal or local funds that would
otherwise be available for program-related services. PCCD funding is to be used in
addition to other funds that are made available for services.
4. Project Dates:
Contingent upon availability of funds, the Applications approved at the September
14, 2016 Commission meeting will have project duration of two years and have a
start date of October 1, 2016 with an end date of no later than September 30, 2018.
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5. Eligible Applicants:
This funding announcement is being issued on a competitive basis and is open to
Pennsylvania counties that are able to meet all the necessary requirements
described within the “Program Goals, Objectives and Outcomes” section. Applicants
are encouraged to demonstrate relationships with local CJABs within the submission
of an application for consideration.
6. Program Goal, Objectives and Outcomes:
Program Goal:
The program goal is to amplify the state’s JRI efforts by providing pretrial diversion
and dependency treatment services to non-violent, drug and alcohol-addicted and/or
Co-Occurring Disorders (COD) offenders, whom otherwise would serve an
incarceration sentence. As part of the quarterly reporting process, the successful
applicants shall provide PCCD with performance measure data within the identified
section below.
Objectives:
1. Provide individuals in pretrial status the opportunity for expedited admission
into a substance abuse treatment program.
2. Provide expedited offender entry into programs for COD offenders.
3. Reduce the front-end entry/movement of justice-involved individuals into jail
or prison.
4. Avoid having non-violent drug and alcohol-dependent offenders become part
of the broader prison population.
5. Implement MAT and Other Evidence-based Programs and Practices (OEBPPs)
deemed “effective” or “promising” as listed by the OJP “Crimesolutions.gov or
samhsa.gov” websites for offender drug and alcohol treatment.
Outcomes:
1. Strengthen offenders’ opportunities to become substance-free, thereby reducing
their future risk of re-arrest, as measured by recidivism.
2. Increase correctional cost avoidance through reducing the unnecessary
confinement of a major driver of our state prison population (i.e., 40% of the
DOC population is deemed to be non-violent with a history of drug and alcohol
dependency), as measured by the cost avoidance associated with the diversion
away from the jail/prison offender daily rate and the timeframe of confinement.
3. Communicate cost avoidance, recidivism, and successful findings to criminal
justice stakeholders in an effort to scale-up the pilot and discuss the means by
which to possibly reinvest realized cost savings.
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7. Eligible Program Activities and Expenses:
Eligible program activities are as follows:
a. The implementation of a pretrial diversion process resulting in expedited
access to treatment for justice-involved individuals;
b. Training and/or technical assistance in the implementation and delivery of
evidence-based and/or effective or promising programs;
c. The implementation of MAT in conjunction with Other Evidence-based
Programs and Practices (OEBPPs) deemed “effective” or “promising” as listed
by the OJP “Crimesolutions.gov or samhsa.gov” websites; and
d. Other activities designed to achieve the stated program goals, objectives, and
outcomes.
Any costs appearing in an application must be explained and justified. PCCD will
determine whether an added expense is appropriately explained and justified. If any
expenditure appearing in the scoring section titled Budget Narrative/Budget Detail is
not explained and justified, it will affect the scoring of this section.
8. Required Egrants Sections/Documents:
a. Required Egrants Sections:
All sections identified in Egrants are required. You will not be able to submit
your grant application in Egrants until all sections are marked as complete.
b. Required Signed Documents:
Signature Page (page 2 of the application); and
CJAB Letter of Support.
9. Scoring:
The following application sections in Egrants have a point value associated with them
and will be scored as described below:
a. Executive Summary - Maximum 5 points
This section must include applicant entity’s name; project title; and the dollar
amount requested. Briefly state your project goals, major deliverables, and
outcomes. Illustrate and/or describe how your project outcomes are aligned
with the desired Outcomes identified for this funding announcement.
b. Statement of Problem – Maximum 20 points
This section establishes that the applicant is able to identify the precise
problem to be addressed by the project. Please address the following items
in this section:
Identify the precise problem to be addressed by the project. Provide
supporting data/facts/figures specific to the project and relevant to the
problem and the proposed request.
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Demonstrate an understanding, accurate assessment, and a consistency
of the scope of effort and resources proposed and include supporting
documentation.
c. Project Description – Maximum 30 points
This section establishes that the applicant has reviewed the program goals,
objectives, and anticipated impact and has established a plan. Please ensure
to address the following items as you describe the project in this section:
Explain the implementation plan and methods to be used to accomplish
the stated objectives. This description should include who will perform the
work, what actions are proposed to accomplish these activities,
timeframes for completing each activity, and any other details necessary
to clearly establish how this project will be implemented.
Define the method for establishing the key program components and the
method for building momentum of their adoption.
Describe the methods of disseminating information to the field for each of
the appropriate objectives.
Describe the work that will be accomplished each year of the project.
Identify plans for subcontracting any part of the project, including the role
to be performed by each subcontractor.
Describe internal quality assurance processes that will be used to monitor
the implementation of this project.
d. Budget Narrative and Details – Maximum 20 points
The budget details section should identify what the funds will be used for and
how they were calculated. Clearly identify all costs, including salary and
benefits.
This budget narrative section explains why each of the items requested is
necessary to successfully implement the project.
Clearly describe how expenditures will contribute to the completion of
project objectives. The narrative section should contain more
explanation than calculation; calculations should be entered in the
Budget Detail section. For example, provide details about the work
each staff position will be responsible for accomplishing and how their
efforts will advance the project.
Describe how costs will be calculated for the provision of technical
assistance on a fee-for-service basis by program-specific consultants.
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e. Project Sustainability – Maximum 20 points
Applicants must enter into this process with the understanding that planning
to sustain the program/project beyond PCCD grant funding is an integral part
of the process. Describe a cogent sustainability plan that includes the
following items:
1. Once grant funds expire, how will the project continue? Describe how
current and ongoing support for the program/project is and will be
generated.
2. Identify Sources of financial support and provide commitments from
key stakeholders necessary to successfully sustain the
program/project; if these are not currently available, how will these be
obtained?
Letters from organizations or agencies willing to provide financial commitment
can be attached to this section.
f. Measurement of Program Outcomes – Maximum 5 points
This section establishes that the applicant has a clear understanding of the
intent of the project and has a reasonable method to measure its success and
impact. Please address the following items in this section:
Discuss how the effects of the project will be assessed and how the
overall impact will be gauged.
Describe the process measures that will be used to monitor the
implementation of the project.
Establish intermediate outcomes that will be used to measure the
success of the project and how they will be tracked (what data will be
collected).
Describe the method, tools and documentation that will be used to
track process and outcome measures for program participants.
Illustrate and/or describe how your project outcomes are aligned with
the desired Outcomes identified for this funding announcement.
10. Ineligible Program Activities and Expenses:
Applicants should note that all costs must be integral to the project being proposed.
Projects should not exceed the maximum budgets specified in this solicitation and
should be for up to a two-year project period. This is a one-time funding
opportunity. Funding beyond the two-year project period should not be anticipated.
11. Performance Measures:
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Under this Funding Announcement, successful applicants are required to enter
participant data into the County Intermediate Punishment Programs Data Collection
and Reporting System*, which will replace the need for counties to input quarterly
performance measurement data into Egrants.
In order to establish the baseline for performance measurement, counties are still
required to submit performance targets as part of their application. Please note:
Fiscal and standard program activities are still required to be submitted in
Egrants on a quarterly basis. Performance indicator targets should be realistic
and attainable. Subgrant recipients may want to develop additional performance
measures that are specifically related to the activities outlined in their Application
and may track and report all measures on a Quarterly basis through the PCCD
Egrants system. Applications must include the following performance indicator targets:
Total number of PT/D&A participants in treatment, while in pretrial
status, during the reporting period;
Type of “effective” or “promising” program provided to each offender
participating in the PT/D&A program;
Number of offenders active in the PT/D&A program during the reporting
period;
Number of offenders who participated in the PT/D&A program and
sentenced to IP during the reporting period;
Number of offenders admitted to PT/D&A (DUI) during the reporting
period;
Number of offenders admitted to PT/D&A (Drugs) during the reporting
period;
Number of offenders terminated as unsuccessful during the reporting
period;
Number terminated due to new arrest (DUI) during the reporting period;
Number terminated due to new arrest (Drugs) during the reporting
period;
Number terminated due to new arrest (Other) during the reporting
period;
Number terminated due to technical violations during the reporting
period; and
Number terminated due to other reason(s) during the reporting period.
*As a condition of Award, counties that are not currently using PCCD’s
County Intermediate Punishment Programs Data Collection and
Reporting System will be required to complete training.
12. Keywords:
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You are required to select “Keywords” from the dropdown menu in Egrants. It is
located on the Main Summary screen, when entering your Application.
Keywords: Evidenced-Based Practices. You may also pick other keywords that apply
to your specific Grant Application.
13. Competitive Bidding/Sole Source Procurement:
All procurement transactions shall be conducted in a manner that provides maximum
open and free competition. Competitive bidding procedures must be used if the
projected costs for products or services (items of a similar nature) exceed $10,000.
Procurement standards for use by grant recipients are described in PCCD’s
Applicant’s Manual on page 16.
Sole Source purchases or contracts are discouraged, but if such a request is made,
the prospective applicant must identify the request as a Sole Source and provide a
substantial justification for the Sole Source request along with their funding request.
(See PCCD’s Applicant’s Manual, page 18, for Sole Source Procurement Justification
Approval Criteria.)
14. Other Administrative Requirements:
a. Egrants Registration: Egrants Agency and User Registration: The applicant
agency and at least two users from the applicant agency must be registered
in Egrants in order to submit a grant application. Be sure to allow enough
lead time so your agency has enough time to work on your application in
Egrants prior to the submission deadline. Please go to the Registering in
Egrants page on PCCD’s website for further information.
b. Fiscal Accountability: See the Fiscal Accountability page on PCCD’s website
for further information.
c. Time and Effort Reporting: See the Time and Effort Reports page on PCCD’s
website for further information.
d. Grant Payments:
i. Payments will not be released until all applicable special conditions on
the grant award have been satisfied. All grantees are required, at a
minimum, to submit quarterly fiscal reports. PCCD will only make
payments to reimburse actual expenditures reported on the fiscal
reports. An agency experiencing cash flow problems may submit fiscal
reports monthly and PCCD will reimburse reported expenditures. Non-
submission or late submission of the required reports will result in
payment delays.
ii. ACH Payments: PCCD will make payments to grant recipients through
ACH. When your Application is submitted to PCCD, your agency must
submit or must have already submitted its ACH information using the
Pennsylvania Electronic Payment Program (PEPP) Enrollment Form to
the Commonwealth’s Payable Service Center, Vendor Data
Management Unit at (717) 214-0140 (fax).
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e. Reporting Requirements: Programmatic Reports are due Quarterly and must
be submitted through the Egrants system. Fiscal Reports are due quarterly
for all projects and must be submitted through Egrants.
f. UCR Reporting: Every criminal justice entity who is required to submit UCR
report data and is participating in this project must submit Uniform Crime
Report (UCR) data to the Pennsylvania State Police. If a required entity is not
submitting UCR data, they may be ineligible for funding.
g. Information Technology Conditions: PCCD is required to include mandated
subgrant conditions for Information Technology (IT) Grants. These conditions
are required in order to ensure that technology projects funded by PCCD are
compatible with state and federal IT standards and requirements. Additional
information regarding the federal and state IT conditions can be found on
PCCD’s website at http://www.pccd.pa.gov/Funding/Pages/Technology-
Conditions.aspx
15. PCCD Contact Information and Resources:
a. Due to the competitive nature of these awards, PCCD Program Staff will not
be able to answer questions about how an applicant should respond to any
section of this funding announcement. PCCD may only field questions to
clarify the funding announcement. If applicants require assistance, questions
should be submitted by email to ra-pccd-ocjsi. PCCD Staff will monitor this
account on a regular basis, and all questions and answers will be posted on
PCCD's website. All questions regarding this funding announcement must be
received by close of business on May 4, 2016. PCCD Staff will post
responses to all questions received by close of business on May 9, 2016.
b. Egrants Funding Announcement: The Funding Announcement can be found by
logging into the Egrants system and searching under the “Funding
Announcement” tab.
c. PCCD Guidelines and Documents: All applicants should be familiar with
PCCD’s Applicants Applicant’s Manual, Standard Subgrant Conditions and
other documents common to PCCD’s grant application process. Those
documents can be found on the Grant Information page of PCCD’s website.
d. Egrants Technical Questions: Questions concerning the Egrants system should
be made directly to the Egrants Help Desk by phoning (717) 787-5887.
Please note: While Egrants will accept your Application up until midnight of
the due date, Help Desk staff will not be available after 4:00 p.m.
e. PCCD Webmaster: Please address any technical problems you may have with
the website or online forms to the PCCD Web Master.
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16. Mailing Information:
The Application must be entered into Egrants no later than Monday, May 16,
2016 by 11:59 p.m., Eastern Time.
The original Signature Page must be received or postmarked by Monday, June 6,
2016 and either mailed or sent via express delivery services to:
Via U.S. Mail: PA Commission on Crime and Delinquency
Attention: Grants Management
P.O. Box 1167
Harrisburg, PA 17108-1167
Via Express Delivery Services: 3101 North Front Street
Harrisburg, PA 17110 **
* Please note: PCCD considers the United States Postal Service date stamp
as the official postmark. Applicant postage meters, or stamps administered
by the applicant will not be considered the official postmark.
** Since staff is not available at this location on Saturday and Sunday, Signature
Pages should not be sent by Express Mail or courier service on a Friday. Use U.S.
Mail when mailing over a weekend, as long as the document is postmarked by
Monday, June 6, 2016.
The Pennsylvania Commission on Crime and Delinquency is an equal opportunity employer.
