Records Disposal Schedule Administrative Functions of the ... Records Disposal Schedule Administrative

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  • Records disposal schedule

    NT Archives Service NT Records Service

    Records Disposal Schedule Administrative Functions of the Northern Territory Government

    Disposal Schedule No. 2013/5

    November 2013

  • Records Disposal Schedule for Administrative Functions Disposal Schedule 2013/5 of the Northern Territory Government November 2013

    NT Archives Service NT Records Service

    For information and advice, please contact NT Records Service Department of Corporate and Information Services GPO Box 2391 Darwin NT 0801

    Email: NTG.RecordsPolicy@nt.gov.au Telephone: (08) 8924 3848 Facsimile: (08) 8924 3880 Website: http://www.nt.gov.au/dcis/info_tech/records_policy_standards/index.shtml

  • Records Disposal Schedule for Administrative Functions Disposal Schedule 2013/5 of the Northern Territory Government November 2013

    NT Archives Service NT Records Service

    Table of Contents

    Preamble .................................................................................................................................. i  Introduction .................................................................................................................... i 

    Structure of a Records Disposal Schedule ........................................................................... i  Function ........................................................................................................................ ii  Activity .......................................................................................................................... ii  Record Class ................................................................................................................ ii  Status and Disposal Action ........................................................................................... ii  Records created prior to 1 July 1978 ........................................................................... iii 

    About this Records Disposal Schedule .............................................................................. iv  Purpose ....................................................................................................................... iv  Scope ......................................................................................................................... iv  Responsibility .............................................................................................................. iv  Authority ...................................................................................................................... iv  Format ......................................................................................................................... iv  Superseded Records Disposal Schedules ................................................................... v  Re-sentencing Records ................................................................................................ v  Regulatory Framework ................................................................................................. v  Related Documents ...................................................................................................... v  Normal Administrative Practice and Records of Short Term Value ............................. vi  Notification of Destruction ............................................................................................ vi  Acknowledgement ....................................................................................................... vi 

    Compliance Checklist .......................................................................................................... vii 

    Disposal Schedule 0. COMMON ACTIVITIES

    0.1  ACQUISITION ............................................................................................................... 1  0.2  ADVICE ......................................................................................................................... 2  0.3  AGREEMENTS ............................................................................................................. 3  0.4  AUDIT ............................................................................................................................ 4  0.5  AUTHORISATION ......................................................................................................... 5  0.6  COMMITTEES ............................................................................................................... 6  0.7  COMPLIANCE ............................................................................................................... 7  0.8  CONTRACTING OUT.................................................................................................... 8  0.9  LIAISON ...................................................................................................................... 11  0.10  MEETINGS .................................................................................................................. 12  0.11  PLANNING .................................................................................................................. 13  0.12  POLICY ....................................................................................................................... 14  0.13  PROCEDURES ........................................................................................................... 15  0.14  REPORTING ............................................................................................................... 16  0.15  REVIEWING ................................................................................................................ 17  0.16  TENDERING ............................................................................................................... 18 

    1. COMMUNITY RELATIONS 1.1  CLIENT SERVICE ....................................................................................................... 20  1.2  CONFERENCES ......................................................................................................... 21 

  • Records Disposal Schedule for Administrative Functions Disposal Schedule 2013/5 of the Northern Territory Government November 2013

    NT Archives Service NT Records Service

    1.3  DONATIONS ............................................................................................................... 22  1.4  ENQUIRIES ................................................................................................................. 23  1.5  EVENTS ...................................................................................................................... 24  1.6  EXTENSION SERVICES ............................................................................................ 25  1.7  FUNCTIONS (social) ................................................................................................... 26  1.8  GRANT ALLOCATION ................................................................................................ 27  1.9  MARKETING & PROMOTION .................................................................................... 28  1.10  MEDIA RELATIONS .................................................................................................... 30  1.11  PRESENTATIONS ...................................................................................................... 31  1.12 REPRESENTATIONS ................................................................................................. 32  1.13  REPRESENTATIVES .................................................................................................. 33  1.14  SUBMISSIONS ............................................................................................................ 34  1.15  VISITS ......................................................................................................................... 35 

    2. COMPENSATION 2.1  CLAIMS ....................................................................................................................... 36  2.2  INSURANCE ............................................................................................................... 39 

    3. EQUIPMENT & STORES 3.1  ALLOCATION .............................................................................................................. 40  3.2  CLAIMS ....................................................................................................................... 41  3.3  DISPOSAL ................................................................................................................... 42  3.4  EVALUATION .............................................................................................................. 43  3.5  INSPECTIONS ............................................................................................................ 44  3.6  INSTALLATION ........................................................................................................... 45  3.7  INSURANCE ............................................................................................................... 46  3.8  LEASING ..................................................................................................................... 47  3.9  LEASING OUT ............................................................................................................ 48  3.10  MAINTENANCE .....................

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