RECORDS RETENTION AND DISPOSITION SCHEDULEww2.nycourts.gov/sites/default/files/document/... · RECORDS RETENTION AND DISPOSITION SCHEDULE CIVIL RECORDS OF THE SUPREME AND COUNTY COURTS-6-Rev

RECORDS RETENTIONAND DISPOSITION SCHEDULE

CIVIL RECORDS OF THESUPREME AND COUNTY COURTS

DIVISION OF COURT OPERATIONSOFFICE OF RECORDS MANAGEMENT

Rev. MAY 2009

CIVIL RECORDS OF THE SUPREME AND COUNTY COURTS

PLEASE NOTE

A RECORDS DISPOSITION REQUEST FORM mustbe submitted and approved prior to the disposal ofany records in accordance with the RecordsRetention and Disposition Schedules.

Records Disposition Request Forms can be obtained at:http://www.nycourts.gov/admin/recordsmanagement/too_forms.shtml

Return all completed forms to:N.Y.S. Office of Court AdministrationDivision of Court OperationsOffice of Records Management25 Beaver Street - Room 883New York, NY 10004TEL: 212- 428-2875FAX: 212- 428-2880E-mail: [email protected]

Please Note: This retention schedule is printed in a color format to facilitateidentification of purgable records.

Color Codes for Record Series Numbers and Titles:Red = Permanent Records Green = Purgable Records Orange = Both Permanent and Purgable Records

RECORDS RETENTION AND DISPOSITION SCHEDULECIVIL RECORDS OF THE SUPREME AND COUNTY COURTS Rev. MAY 2009

TABLE OF CONTENTS

I. CASE FILESAdoptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Article 78 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Change of Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Commissioner of Excise . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Commitment Pursuant to Mental Hygiene Law . . . . . . . . . . . . . . . . . . . . 2Committees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Condemnation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Conservatorships . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Contracts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Foreclosures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4General Assignment for the Benefit of Creditors

including Insolvents and Imprisoned Debtors . . . . . . . . . . . . . 5Guardianships . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Habeas Corpus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Indentures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Matrimonials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Mortgage Commission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Partitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Paternity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7Small Claims Assessment Review (SCAR) . . . . . . . . . . . . . . . . . . . . . . . 7Surrender of Children . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7Tax Certiorari . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7Torts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Other Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Transferred Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

II. SUPPLEMENTAL CASE RECORDSAppraisal Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9Arbitration Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9Bond Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9Bond Books - Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9Bonds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Certificates of Judgment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Change of Name - Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Change of Name Recording Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Court Costs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11Court Reporter Notes and All Other Recordings of the Court Not

Listed as a Separate Records Series Title . . . . . . . . . . . . . 11

RECORDS RETENTION AND DISPOSITION SCHEDULECIVIL RECORDS OF THE SUPREME AND COUNTY COURTS Rev. MAY 2009-i-

II. SUPPLEMENTAL CASE RECORDS (continued)Court Reporter Transcripts and Transcripts of All Other Recordings

of the Court Not Listed as a Separate Records Series Title 11Depositions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Designation of Appointments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Designation of Appointments - Index . . . . . . . . . . . . . . . . . . . . . . . . . . 12Designations to Accept Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13Executions - Satisfied (includes Income Executions and Sheriff's

Certificate of Sale) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13Executions - Unsatisfied (includes Defective Executions) . . . . . . . . . 13Exhibits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13Judgment Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Judgment Books - Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Judgment Ledgers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Lis Pendens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Lis Pendens Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Lis Pendens Books - Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15Miscellaneous Court Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15Miscellaneous Court Papers - Index . . . . . . . . . . . . . . . . . . . . . . . . . . . 15Notes of Issue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15Notice of Appeal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16Order Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16Order Books - Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16Orders Appointing Receivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16Orders Appointing Receivers - Index . . . . . . . . . . . . . . . . . . . . . . . . . . 16Partition Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17Records on Appeal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17Referee's Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17Register of Adoptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17Register of Adoptions - Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18Request for Judicial Intervention (RJI) Files . . . . . . . . . . . . . . . . . . . . . 18Satisfactions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18Separation Agreements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18Stipulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Subpoenaed Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Transcripts of Judgment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19UCS Domestic Violence Registry Information Sheet . . . . . . . . . . . . . . 19Wills . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

RECORDS RETENTION AND DISPOSITION SCHEDULECIVIL RECORDS OF THE SUPREME AND COUNTY COURTS Rev. MAY 2009-ii-

III. CASE MANAGEMENT RECORDSArbitration Attorney Rosters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21Assignments of Judgment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21Calendars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21Calendar Index Books: General/Equity/Matrimonial . . . . . . . . . . . . . . 21Calendars - Term . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22Caseload Activity Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22Clerk's Register of Civil Actions (File and Entry) Books . . . . . . . . . . . 22Clerk's Register of Civil Actions - Index . . . . . . . . . . . . . . . . . . . . . . . . 22Court and Trust Fund Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23Fiduciary Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23Fiduciary Rolls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23Index Number Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23Judgment Dockets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Log of Order Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Medical Malpractice Panel - Activity Files . . . . . . . . . . . . . . . . . . . . . . . 24Medical Malpractice Panel - List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25Medical Malpractice Panel - Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . 25Minute Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25Motion Log Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25Referee Assignment Card File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26Rule Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26Statistical Reporting Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26Surplus Monies Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26Trial Card File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27Trial Card File - Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27Unrecorded Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

IV. JURY SYSTEM RECORDS Attendance Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28Ballot Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28Juror Master List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28Juror Summons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28Panel Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

V. RECORDS OF ANCILLARY COURT ACTIVITIES

Almshouse Commitments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30Commissioners of Appraisal Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . 31Commitments to Orphanages and Reformatories . . . . . . . . . . . . . . . . 31Coroners Inquests . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32Homestead Exemptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32Medical Certificates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33Naturalization: Declarations of Intention . . . . . . . . . . . . . . . . . . . . . . . 33

RECORDS RETENTION AND DISPOSITION SCHEDULECIVIL RECORDS OF THE SUPREME AND COUNTY COURTS Rev. MAY 2009-iii-

V. RECORDS OF ANCILLARY COURT ACTIVITIES (continued)Naturalization: Index to Naturalization Records . . . . . . . . . . . . . . . . . 34Naturalization: Petition and Record . . . . . . . . . . . . . . . . . . . . . . . . . . . 34Naturalization: Receipts for Naturalization Certificates . . . . . . . . . . . 34Naturalization: Repatriation Applications . . . . . . . . . . . . . . . . . . . . . . 35

VI. PREDECESSOR COURTSA. ROLLS

Judgment Rolls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Pleading Rolls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

B. WRITSWrits of Arrest and Summons . . . . . . . . . . . . . . . . . . . . . . . . . 38Writs of Certiorari . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38Writs of Error . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39Writs of Execution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39Writs of Inquiry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39Writs of Mandamus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39Writs of Venire . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

C. OTHER PAPERSBail Pieces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41Bill of Costs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41Clerks' Reports of Damages . . . . . . . . . . . . . . . . . . . . . . . . . . 41Cognovits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41Depositions of Testimony . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42Motion Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42Orders and Rules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42Pleadings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43Revolutionary War Services Affidavits . . . . . . . . . . . . . . . . . . 43

D. BOOKS

Bail Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44Insolvent Discharge Registers . . . . . . . . . . . . . . . . . . . . . . . . 44Writ Registers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

NOTE: FISCAL RECORDS: see Records Retention Schedule for Administrative

Records - FISCAL RECORDS on the internet: http://www.courts.state.ny.us/admin/recordsmanagement/sch_admin_records.shtml

INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

RECORDS RETENTION AND DISPOSITION SCHEDULECIVIL RECORDS OF THE SUPREME AND COUNTY COURTS Rev. MAY 2009-iv-

NEW YORK STATE UNIFIED COURT SYSTEM

CIVIL RECORDS OF SUPREME AND COUNTY COURTS

RECORDS RETENTION AND DISPOSITION SCHEDULE

The following retention periods apply to the civil records of theSupreme and County Courts and their predecessor courts.

ALL RECORDS CREATED PRIOR TO 1950 ARE TO BE RETAINED PERMANENTLY.

CASE FILES

A case file contains all papers and documents relating to a case. Itincludes but is not limited to: Summons; Complaint; Affidavit of Service; Requestfor Judicial Intervention; Note of Issue; General Preference Application; Stipulation;Jury Demands; Answers; Motions; Orders, including Orders of Protection; Proofsof Publication; Transcripts; Decisions; Judgments; Warrants; Record on Appeal; inMatrimonial cases, a Certification by Attorney; and all other papers which must befiled with the Court. (Components of case files may be filed separately underheadings such as "Proceedings in Action," "Supreme/County Court Orders," etc. The case file may also be called the Judgment Roll). Note that some courts currentlystore some of the documents listed above separately from the case file. Thesedocuments have been distinguished as separate record series in these schedules,but have the same retention requirements as the related case files.

SERIES # RECORD SERIES TITLE RETENTION

20010. ADOPTIONS

Sealed records of adoptioncase proceedings.

Retain permanently.

RECORDS RETENTION AND DISPOSITION SCHEDULECIVIL RECORDS OF THE SUPREME AND COUNTY COURTS Rev. MAY 2009-1-


20020. ARTICLE 78

Record of a proceedingbrought to review thedetermination of a publicofficial or body, to compel apublic official or body toperform its duty as mandatedby law, or to prohibit a publicoff ic ial or body fromperforming actions beyond itslegal authority.

Retain permanently.

20030. CHANGE OF NAME

Records of Change of Namecase proceedings.

Retain permanently.

20040. COMMISSIONER OF EXCISE

Records of proceedings torescind a liquor license or toenforce the forfeiture of abond.

Retain permanently for research purposes.

20050. COMMITMENT PURSUANT TOMENTAL HYGIENE LAW (also known as LUNACIES)

Sealed records of thecommitment of an individual toa mental health facility.

Retain permanently.



20060. COMMITTEES (also known as LUNACY PAPERS,INCOMPETENTS andHABITUAL DRUNKARDS)

Records of proceedingsrelating to the sale ormanagement of real orpersonal property by a courtappointed trustee on behalf ofan individual who has beencommitted to a state facility forthe mentally ill, mentallyretarded or alcoholicallyimpaired.

Retain permanently.

20070. CONDEMNATION

R e c o r d s o f s e i z u r e ,a s s e s s m e n t a n da p p o r t i o n m e n t o fcompensatory damages forproperty taken by thegovernment or another agencyin the public interest. Includesp e t i t i o n s a n d o r d e r sappointing commissioners,testimony, objections tocommissioner findings, termsof final decrees, maps ofdamages and benefittedproperty and supplementaryreports.

Retain permanently.



20080. CONSERVATORSHIPS

Record of proceedings relatingto the sale or management ofreal or personal property ofadults who have been found,on petition, to be unable tocare for their property or forothers dependent upon them,but who have not been foundto be incompetent andcommitted to a mental healthfacility.

Retain permanently.

20090. CONTRACTS

Records of litigation betweentwo or more parties involvingcontractual issues.

Retain for twenty-five yearsfrom date of disposition, thendestroy, except for a sample tobe retained permanently forresearch purposes.

20100. FORECLOSURES

Records of proceedings to sellor transfer title to real propertyto a creditor who holds amortgage or lien on theproperty as a result of non-payment of a debt.

Retain permanently.



20110. GENERAL ASSIGNMENT FORTHE BENEFIT OF CREDITORSincluding INSOLVENTS ANDIMPRISONED DEBTORS

Records of transfers of assetsby a debtor to a court-appointed assignee for thebenefit of all creditors. Mayalso include petitions for reliefand/or release from prison.

Retain permanently.

20120. GUARDIANSHIPS (also known as INFANCY CASES, INFANT'SSALE OF REAL ESTATE andINFANT PAPERS)

Records of proceedingsrelating to the management ofthe real or personal property ofa minor. Papers include, buta r e n o t l i m i t e d t o ,a p p o i n t m e n t s , b o n d s ,accountings and releases.

Retain permanently.

20130. HABEAS CORPUS

Records of proceedings tocompel a custodial authority toproduce the individual in theircustody in court.

Retain permanently.



20140. INDENTURES (also known asAPPRENTICESHIPS)

Records of court-approvedcontracts binding a minor towork for an individual orcompany for a specific periodof time. Indentures list theterms of the contracts.


20150. MATRIMONIALS

Records of a divorce orannulment proceeding.Includes certification byattorney attesting to theveracity of the submittedpapers.

Retain permanently.

20160. MORTGAGE COMMISSION

Proceedings involving adepression-era commissionappointed to administer theproperty mortgage portfoliosof collapsed banks.

Retain permanently.

20170. PARTITIONS (also known as DECREES TO PARTITIONS)

Records of judicial separationof the interests in land of jointowners. Series may documentthe court-ordered sale of land.

Retain permanently.



20180. PATERNITY (also known as ORDERS OF FILIATION ANDBASTARDY CASES)

Procedures determining thepaternity of a child.

Retain permanently.

20190. S M A L L C L A I M S ASSESSMENT REVIEW(SCAR)

Record of appeal of theassessment of real property byan expedited proceeding.Review of assessment is validfor the year of action only.

a. If there is no change inassessment, retain for sixyears from date ofdisposition, then destroy.

b. If there is a change inassessment, retain fortwenty-five years from dateof disposition, then destroy.

20200. SURRENDER OF CHILDREN

Sealed records of voluntarysurrender of children by theparents or guardian.

Retain permanently.

20210. TAX CERTIORARI

Records of court review of theactions of a public official orbody in the assessment of realproperty taxes.

Retain for twenty-five yearsfrom date of disposition, thendestroy.



20220. TORTS

Records of case proceedingsdetermining liability andawarding damages forwrongful acts.

a. If case results in astructured settlement,retain for seventy-five yearsfrom date of disposition,then destroy, except for asample to be retainedpermanently for researchpurposes.

b. All other torts: retain fortwenty-five years from dateof disposition, then destroy,except for a sample to beretained permanently forresearch purposes.

20230. OTHER CASE FILES

Records of civil actions notdefined as a separate recordseries in this section (numbers20010-20220).

Retain permanently.

20235. TRANSFERRED CASE FILES

Exact copies of f i lestransferred to another court for jurisdiction.

Retain for one year, then destroy.


SUPPLEMENTAL CASE RECORDS


20240. APPRAISAL REPORTS

Estimates of the value of realor personal property. Submitted to the court insupport of a claim or with anapplication to sell the propertyappraised.

Considered part of the case file.File in case file. If filedseparately, retain for samelength of time as case file.

20250. ARBITRATION REPORTS

Court copy of arbitration reportfiled with the court by theArbitration Commissioner.


20260. BOND BOOKS

Bound volumes containingbonds filed in civil actions.

Retain permanently.

20270. BOND BOOKS - INDEX

Any manual or machine-readable material that providesinformation on access to theBond Books.

Retain permanently.



20280. BONDS (also known asUNDERTAKINGS, SURETIESand RECOGNIZANCES)

Bonds filed in civil actions. Retain permanently.

20285. CERTIFICATES OF JUDGMENT

Document used as atransmittal cover sheet forTranscripts of Judgment filedin other counties.

Retain for twenty-five years, then destroy.

20290. CHANGE OF NAME - INDEX

Any manual or machine-readable material providinginformation on access to theChange of Name case filesand/or recording books.

Retain permanently.

20300. CHANGE OF NAMERECORDING BOOKS

Bound volume containingreproductions of the judgmentfiled in a change of nameproceeding.

Retain permanently.



20310. COURT COSTS (also known as BILL OF COSTS)

Petition filed by the judgmentcreditors itemizing costsincurred in seeking judgmentand requesting court approvalof their addition to thejudgment award.

Considered part of the case file. File in case file. If filedseparately, retain for samelength of time as case file.

20320. COURT REPORTER NOTESand ALL OTHER RECORDINGS OF THE COURT NOT LISTED AS ASEPARATE RECORDS SERIES TITLE Stenographic tapes, pads,audio tapes or machine-readable systems which recordthe proceedings of the court.

Retain for five years, then destroy.

20330. COURT REPORTERTRANSCRIPTS andTRANSCRIPTS OF ALLOTHER RECORDINGS OF THE COURT NOT LISTED ASA SEPARATE RECORDS SERIES TITLE

Transcripts of the courtreporter notes.




20340. DEPOSITIONS, (also known asCOMMISSIONS FORDEPOSITIONS andLETTERS ROGATORY)

Depositions and records oftes t imony taken f r o mwitnesses outside the court bya c o u r t - a p p o i n t e drepresentative to be admittedas evidence. Includes theappointment papers and oathof the court-appointedrepresentative.


20350. DESIGNATION OFAPPOINTMENTS

Bound volumes containingorders appointing a committeefor an incompetent.

Retain permanently.

20360. DESIGNATION OFAPPOINTMENTS - INDEX

Any manual or machine-readable material that providesinformation on access to theDesignations of Appointment.

Retain permanently.



20370. DESIGNATIONS TO ACCEPTSERVICES

Bound volumes containingorders appointing an individualto accept service on behalf ofout-of-state corporations oranother individual.

Retain permanently.

20380. EXECUTIONS - SATISFIED (Includes INCOMEEXECUTIONS and SHERIFF'SCERTIFICATE OF SALE)

Court order for the garnisheeof wages or the sale or transferof real or personal property tosatisfy a judgment debt.

Retain permanently.

20390. EXECUTIONS - UNSATISFIED( I n c l u d e s D E F E C T I V EEXECUTIONS)

Court order for the garnisheeof wages or the sale or transferof real or personal property tosatisfy a judgment debt thatwas unsatisfied or defective.

Retain for twenty years from date of filing, then destroy.

20400. EXHIBITS

Exhibits presented as evidence in a case.

Return to party who introducedit immediately after disposition,unless otherwise directed bythe court. If not claimed, retainfor thirty days, then destroyprovided express notice hasbeen given.



20410. JUDGMENT BOOKS

Bound volumes containingrecorded copies of judgmentsentered by the court.

Retain permanently.

20420. JUDGMENT BOOKS - INDEX

Any manual or machine-readable material whichprovides information onaccess to the Judgment Book.

Retain permanently.

20425. JUDGMENT LEDGERS

Judgments filed with theCounty Clerk by othera g e n c i e s , e . g . N Y CEnvironmental Control BoardViolations and Liens and NYCTax Warrant Judgements.

Retain for twenty-five years, then destroy.

20430. LIS PENDENS (also known as NOTICE OF PENDENCY OFACTION)

Record filed with the court toprevent the sale of realproperty under dispute in acivil case.

Retain permanently.

20440. LIS PENDENS BOOKS

Bound volumes containing LisPendens papers.

Retain permanently.



20450. LIS PENDENS BOOKS - INDEX

Any manual or machine-readable material whichprovides information onaccess to Lis Pendens Books.

Retain permanently.

20460. MISCELLANEOUS COURTPAPERS

Log book or case papersmaintained by County Clerk torecord/file a variety ofactivities and appointments,including court activities. Maycontain almost any civil actionranging from adoptions,divorces and change of namesto extensions of mechanicliens.

Retain permanently.

20470. MISCELLANEOUS COURTPAPERS - INDEX

Any manual or machine-readable system providingaccess to Miscellaneous CourtPapers.

Retain permanently.

20480. NOTES OF ISSUE

Record filed with the courtindicating that the parties areready for trial.




20490. NOTICE OF APPEAL

Record filed with the courtindicating the intention of aparty to appeal the trial courtdecision.

Considered part of the case file.File in case file. If maintainedseparately, retain for samelength of time as case file.

20500. ORDER BOOKS

Bound volume containingreproductions of orders.

Retain for one year or until nolonger needed, whichever issooner, then destroy.

20510. ORDER BOOKS - INDEX

Any manual or machine-readable material whichprovides information onaccess to the Order Book.


20520. O R D E R S A P P O I N T I N GRECEIVERS

Bound volumes containingorders appointing receivers inG e n e r a l A s s i g n m e n tProceedings and Foreclosures.

Retain permanently.

20530. O R D E R S A P P O I N T I N GRECEIVERS - INDEX

Any manual or machine-readable material whichprovides access informationon the Orders AppointingReceivers.

Retain permanently.



20540. PARTITION BOOKS

Bound volumes containingdecrees documenting judicialseparation of the respectiveinterests in land of jointowners. May document thecourt-ordered sale of land.

Retain permanently.

20550. RECORDS ON APPEAL (also known as CASES AND EXCEPTIONS)

Printed bound recordssubmitted to the AppellateDivision or the Court ofAppeals by the appellant,presenting the evidence uponwhich the appeal is based.


20560. REFEREE'S REPORTS

Reports filed by refereesappointed by the courtsummarizing findings of factand making recommendationsin a variety of types of civilcases.


20570. REGISTER OF ADOPTIONS

Sealed recording book ofpapers filed in adoptionproceedings.

Retain permanently.



20580. REGISTER OF ADOPTIONS -INDEX

Any manual or machine-readable material whichprovides information onaccess to the Register ofAdoptions. Sealed.

Retain permanently.

20590. REQUEST FOR JUDICIALINTERVENTION (RJI) FILES

First application by plaintiff,defendant or a petitionerrequesting the intervention ofthe court in a lawsuit. Initiatescase and triggers judicialassignments.


20600. SATISFACTIONS

Filed with the court by ajudgment creditor advisingthat the debt has been paidand the judgment satisfied.

Retain permanently.

20610. SEPARATION AGREEMENTS

Sealed records filed with thecourt specifying the termsunder which a married coupleagrees to live separately.

Retain permanently.



20620. STIPULATIONS

Agreements signed by theparties on any matter,including the terms of anagreement to settle the case.


20630. SUBPOENAED RECORDS

Records which have beensubpoenaed by the court froman agency, organization, orindividual.

Return to party who submittedit immediately after dispositionunless otherwise directed bythe court. If not claimed, retainfor thirty days, then destroyprovided express notice hasbeen given.

20640. TRANSCRIPTS OF JUDGMENT

Certified statement of thecourt's judgment.

Retain permanently.

20645. UCS DOMESTIC VIOLENCEREGISTRY INFORMATIONSHEET (also known as FAMILY PROTECTIONREGISTRY INFORMATIONSHEET and INFORMATIONSHEET); ADDENDUM TOINFORMATION SHEET

Form attached to the Orders ofProtection sent to the FamilyProtection Registry for entryinto the UCS DomesticViolence Registry. Containspedigree and case processinginformation.




20650. WILLS

Recorded wills filed with theCounty Clerk.

Retain permanently.


CASE MANAGEMENT RECORDS


20660. ARBITRATION ATTORNEYROSTERS

List, card file, or any otherrecording system whichdocuments attorney availabilityand participation in a court'sarbitration program.

Retain permanently.

20670. ASSIGNMENTS OF JUDGMENT

Records of the assignment ofunsatisfied judgment debtsfrom the creditor to anotherindividual or organization.

Retain permanently.

20680. CALENDARS

Daily or weekly schedule of cases to be heard before thecourt.


20685. CALENDAR INDEX BOOKS:GENERAL/EQUITY/MATRIMONIAL

Books maintained by PartClerks, listing cases heard intheir parts.

Retain for ten years, then destroy.



20690. CALENDARS - TERM

Schedule of cases to be heardbefore the court during asingle term.


20695. C A S E L O A D A C T I V I T YREPORTS

Court copies of the caseloadactivity reports (UCS-101) filedwith the Office of CourtAdministration.

File original with the Office ofCourt Administration.

Retain court copy for one year,then destroy.

20700. CLERK'S REGISTER OF CIVILACTIONS (FILE AND ENTRY)BOOKS (also known asCLERK'S MINUTE BOOKS)

Log book listing all papersfiled in a civil proceedings witha description of the types ofpapers and the dates filed.

Retain permanently.

20710. CLERK'S REGISTER OF CIVILACTIONS - INDEX

A n y m a n u a l o rmachine-readable materialproviding information on access to the Clerk's Registerof Civil Actions Book.

Retain permanently.



20720. COURT AND TRUST FUNDBOOKS (also known as REGISTRY OF MONIES TO BEDEPOSITED WITH COUNTYTREASURER)

Log book recording thepayment and disposition offunds ordered by the court tobe held in escrow by the courtor county clerk.

Retain permanently.

20730. FIDUCIARY APPLICATIONS

Applications (UCS-852) byi n d i v i d u a l s s e e k i n gappointment as a fiduciary.

Retain for seventy-five years,then destroy.

20740. FIDUCIARY ROLLS

List of fiduciaries available forcourt appointment.

Retain until roll is updated, then destroy.

20745. INDEX NUMBERAPPLICATION

Form utilized to initiatepurchase of an Index Number.

Retain for six years, then destroy.



20750. JUDGMENT DOCKETS

Chronological log books ofjudgments entered by theCounty Clerk. List the namesof the judgment debtor andcreditor, the date, time, andcourt where the judgment wasentered, the amount andwhether or not satisfied.

Retain permanently.

20755. LOG OF ORDER NUMBERS (also known as UCS DOMESTIC VIOLENCEREGISTRY LOG OF ORDERNUMBERS)

Form listing order numbers forOrders of Protection issued inmatrimonial cases which areentered in the UCS DomesticViolence Registry.


20760. MEDICAL MALPRACTICEPANEL - ACTIVITY FILES

File maintained by the courttracking the activity of medicalmalpractice panels includingappointments and notificationof hearing dates.

Retain for five years, then destroy.



20770. MEDICAL MALPRACTICEPANEL - LIST

List of individuals qualifiedand available to serve onmedical malpractice panels.

Retain until list is updated, then destroy.

20780. MEDICAL MALPRACTICEPANEL - REPORTS

Reports of the panel findings. Retain panel copy for fiveyears, then destroy.

(Submitted reports will be incase file.)

20790. MINUTE BOOKS

R e c o r d o f c o u r t r o o mproceedings maintained by thePart Clerk. Includes names ofp a r t i c i p a n t s , j u r o r s ,witnesses, attorneys, lists ofevidence, types of paperssubmitted, and a log of allactivities occurring in thecourtroom.


20800. MOTION LOG BOOKS

Log book maintained by thecourt to track the intake,processing and disposition ofmotions.

Retain for one year from date of last entry, then destroy.



20810. REFEREE ASSIGNMENTCARD FILE

Card file maintained by thecourt to track the assignmentsand activity of referees orJudicial Hearing Officers,including notification ofhearing dates and submissionof the referee or JudicialHearing Officer reports to thecourt.

Retain until updated, then destroy.

20820. RULE BOOKS

Daily record of court rules andorders. Includes names ofattorneys, titles of action, andsummaries of the text of theorder or rule.

Retain permanently.

20825. STATISTICAL REPORTINGFORMS

Forms which gather casestatistical data. Includes UCS-111.


20830. SURPLUS MONIES LOG

Log book recording thedeposit of surplus moneyf r o m a n a s s i g n m e n t ,f o r e c l o s u r e , o r o t h e rcourt-ordered sale.

Retain permanently.



20840. TRIAL CARD FILE (also known as CALENDAR CARDS)

Card file maintained by courtto track active cases. Cardgives names of the plaintiff,defendant and attorneys; caseindex number and calendarnumber; type of action; andlists papers filed and courtevents with dates.

Retain for five years afterdisposition, then destroy.

20850. TRIAL CARD FILE - INDEX

Card file or other indexingmaterial which providesinformation of access to thetrial card file.

Retain for five years afterdisposition, then destroy.

20855. UNRECORDED RECORDS

Documents filed with the courtthat cannot be recorded.

Retain for two years, then destroy.


JURY SYSTEM RECORDS


20860. ATTENDANCE RECORDS

Cards, logs, or lists used torecord juror attendance.

Retain for six years, then destroy.

20870. BALLOT CARDS

Juror identification cards usedto select jurors for voir direpanels.

Retain until end of term, then destroy.

20880. JUROR MASTER LIST

Lists of residents of the city,town, or village who have beenqualified to serve as jurors inthe local court.

Retain until updated copy hasbeen received, then destroy.

20890. JUROR SUMMONS

Documents used to notifyprospective jurors that theyhave been summoned to serve.

a. If used to note attendance,retain for six years, thendestroy.

b. If not used to noteattendance, retain for oneyear or until no longerneeded, whichever issooner, then destroy.



20900. PANEL SHEETS (also known as MINUTES OF THE JURYDRAWING)

List of jurors summoned to ajury pool.



RECORDS OF ANCILLARY COURT ACTIVITIES

Records which document the functions of the court which are not relateddirectly to the exercise of the court's civil and equity jurisdiction. These functionsare mandated by statute.


20940. ALMSHOUSE COMMITMENTS( a l s o k n o w n a sA P P L I C A T I O N S ,P R O C E E D I N G S a n dTESTIMONY AND DECISIONSIN THE MATTERS OF (NAMEOF PAUPER) A STATEPAUPER)

R e c o r d s d o c u m e n t i n gproceedings to determine anindividual's need for publicwelfare. Usually includes adetailed account from theapplicant of his previousplaces of residence anddepositions from witnessesregarding his character.




20950. C O M M I S S I O N E R S O FAPPRAISAL PAPERS

Records documenting thep r o c e e d i n g s o fc o u r t - a p p o i n t e dCommissioners of AppraisalAppraisers determine the valueof property condemned in thepublic interest or damages toprivate property caused by theconstruction or maintenanceof utilities, highways, orcommon carriers operated inthe public interest.

Retain permanently.

20960. C O M M I T M E N T S T OO R P H A N A G E S A N DREFORMATORIES

Records filed with the courtdocumenting commitments ofminors to orphanages orreformatories. Includes thename, age, religion, andcountry of origin of the child,the name and occupation ofthe parents and whether or notthey are alive, and the nameand location of the orphanageor reformatory.




20970. CORONERS INQUESTS

Records of inquests held todetermine cause of death andwhether criminal chargesshould be filed in a case wheredeath occurred suddenly orfrom unnatural causes. Mayinclude a complete transcriptof the inquest and thecoroner's decision. (NOTE: Retention applies only topre-September l, 1965 records. Retention for post-August 31,1965 coroner inquests recordsis governed by RecordRetention and DispositionSchedule CO-1 issued by theNew York State Archives).


20980. HOMESTEAD EXEMPTIONS

Bound volume of homesteadexemptions filed with theCounty Clerk. Exemptionprevents judgment creditorsfrom placing liens on ahomestead to satisfy a debt.

Retain permanently.



20990. MEDICAL CERTIFICATES ( a l s o k n o w n a s C E R T I F I C A T E S O FQUALIFICATIONS AS A MEDICAL EXAMINER INLUNACY OR FOR MENTALDEFICIENCIES)

Applications filed with thecourt giving the name andeducational background ofprofessionals applying topractice the assessment ofmental illness or the testing formental retardation. Letters ofrecommendations, copies ofd i p l o m a s , a n d o t h e rsupporting papers may beattached.


21000. NATURALIZATION: DECLARATIONS OFINTENTION

Bound volumes containingf o r m s c o m p l e t e d b yindividuals applying to benaturalized.

Retain permanently.



21010. NATURALIZATION: INDEX TO NATURALIZATIONRECORDS

Log book, card file or anyother indexing material thatprovides information onaccess to naturalizationproceedings.

Retain permanently.

21020. NATURALIZATION: PETITION AND RECORD (also known as ALIEN CERTIFICATES)

Bound volume containingf o r m s c o m p l e t e d b yindividuals who have appliedto become naturalized citizensof the United States.

Retain permanently.

21030. NATURALIZATION: RECEIPTS FORNATURALIZATIONCERTIFICATES

Bound receipt stubs from thesa le o f Natura l i za t ionCertificates.

Retain permanently.



21040. NATURALIZATION: REPATRIATION APPLICATIONS

Bound volume containingapplication forms submitted byindividuals who believe theymay have lost their citizenship(usually women who havemarried aliens) and wish tohave it restored.

Retain permanently.


PREDECESSOR COURTS

This section of the schedule lists the most common extant records ofpredecessor courts to the Supreme Court. Other records of these courts may existand should be retained permanently. The Predecessor Courts are:

C o u r t o f S c h o u t ,Burgomasters, and Schepens(1653-1664), Court of Assizes (1665-1684),Court of Chancery (1683-1846),Supreme Court of Judicature(1691-1846),Court of Common Pleas(1691-1846),Superior Court of Brooklyn(N.D.),Superior Court of Buffalo(N.D.),Superior Court of New York(N.D.),Superior Court of Rochester(N.D.),Recorder's Court of Oswego(N.D.),Recorder's Court of Utica(N.D.) andRecorder's Court of Albany(N.D.)


ROLLS

Through the mid-nineteenthcentury courts did not createcase files containing all papersrelating to a proceeding. However, the courts didmaintain "rol ls" whichsummarized case proceedingsin a case.


21050. JUDGMENT ROLLS

Enrolled judgment of court ofrecord, including summaries ofpleadings and proceedings attrial, and final judgmentorders. Supreme Courtjudgments before 1797 wereon parchment; after 1797, onpaper. All Common Pleasjudgments were on paper.

Retain permanently.

21060. PLEADING ROLLS (also known as NISI PRIUS RECORDS, ISSUEROLLS and CIRCUIT ROLLS)

Enrolled pleadings sent fromSupreme Court to CircuitCourt, where trial was held. Ifreturned to Supreme Court, thepleadings roll includedminutes of trial and juryverdict.

Retain permanently.


WRITS

Before 1847, the common lawcourts used writs (ordersbearing court seal) to orderinferior courts or court officers(usually sheriffs) to carry outcourt orders.


21070. WRITS OF ARREST ANDSUMMONS

Writ commencing a civilaction. Most common typesare writs of capias (order forcivil arrest, replaced in 1847 bysummons), writs of replevin,and original writs (used tosummon corporations). In thecolonial period, writs of latitatand bills of New York orAlbany were used to notifydefendants of the initiation ofcivil actions.

Retain permanently.

21080. WRITS OF CERTIORARI

Writ ordering lower court toreturn a certified copy ofproceedings to a higher courtfor final judgment or for reviewafter judgment.

Retain permanently.



21090. WRITS OF ERROR

Writ ordering lower court ofrecord to return judgmentrecord to higher court forreview.

Retain permanently.

21100. WRITS OF EXECUTION

Writ ordering sheriff to executea judgment. Most commontypes were writ of fieri facias(fi.fa.), an order to selljudgment debtor's property tosatisfy a judgment; and writ ofcapias ad satisfaciendum(ca.sa.), an order to arrest andimprison a judgment debtoruntil the debt was paid.

Retain permanently.

21110. WRITS OF INQUIRY

Writ ordering sheriff toempanel a jury to determinedamages when the defendanthad defaulted or confessedliability for the judgment. Includes jury's inquisition.

Retain permanently.

21120. WRITS OF MANDAMUS

Writ ordering a court orquasi-judicial body to performa mandated function or act.

Retain permanently.



21130. WRITS OF VENIRE

Writ ordering sheriff toempanel a stated number ofjurors; may have juror panelsattached. Often accompaniedby precepts, orders to sheriffto hold trial court.

Retain permanently.


OTHER PAPERS

Other types of documents filedwith clerks of common lawbefore 1847, either inaccordance with common lawprocedure or pursuant tostatutes.


21140. BAIL PIECES

Undertaking by bond for civildefendant's appearance incourt.

Retain permanently.

21150. BILL OF COSTS

List of court fees assessedagainst parties in an action orproceeding.

Retain permanently.

21160. CLERKS' REPORTS OFDAMAGES

Court clerks determinations ofdamages due to plaintiffs afterdefendants defau l t orconfession of liability for ajudgment.

Retain permanently.

21170. COGNOVITS

Defendant's confession ofliability for money judgment.

Retain permanently.



21180. DEPOSITIONS OF TESTIMONY

Written testimony obtainedfrom witnesses unable toappear in court. Testimonyfrom out-of-state residents wasobtained by commissionersappointed by wr i t o fcommission. Testimony fromtransient or invalid witnessesin-state was obtained by courtorder.

Retain permanently.

21190. MOTION PAPERS

Affidavits and notices ofm o t i o n s , b r i e f s , a n daccompanying papers. May befiled with orders.

Retain permanently.

21200. ORDERS AND RULES

Court orders (granted onmotion) or rules (granted onapplication to clerk), other thanfinal judgments. May be filedwith motions.

Retain permanently.



21210. PLEADINGS

Plaintiff's declaration of causeof action and remedy sought,defendant 's answer ordemurrer, and any subsequentpleadings by either party.

Retain permanently.

21220. REVOLUTIONARY WARSERVICE AFFIDAVITS

Affidavits of Revolutionary Warservice filed with court ofrecord (pursuant to an 1818Act of Congress) to proveeligibility for federal pension.



BOOKS

B o o k s a n d r e g i s t e r sd o c u m e n t i n g c o u r tproceedings and filings.


21230. BAIL BOOKS

Books containing lists ofundertakings of special bail tosecure civil defendant'sappearance in court.


21240. INSOLVENT DISCHARGEREGISTERS

Books containing ordersdischarging insolvent debtorsfrom further liability for debtsafter assignment and sale ofassets.

Retain permanently.

21250. WRIT REGISTERS

Books containing lists of writsissued by and returned to clerkof court.

Retain permanently.


INDEX

Adoption Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Alien Certificates: see Naturalization: Petition and Record . . . . . . . . . . . . . . . . 34Almshouse Commitments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30Applications: see Almshouse Commitments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30Appraisal Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9Apprenticeship Case Files: see Indenture Case Files . . . . . . . . . . . . . . . . . . . . . . 6Arbitration Attorney Rosters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21Arbitration Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9Article 78 Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Assignments of Judgment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21Attendance Records (Juror) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28Bail Books (Predecessor Courts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44Bail Pieces (Predecessor Courts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41Ballot Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28Bill of Costs: see Court Costs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11Bill of Costs (Predecessor Courts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41Bond Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9Bond Books - Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9Bonds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Calendar Cards: see Trial Card File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27Calendar Index Books: General/Equity/Matrimonial . . . . . . . . . . . . . . . . . . . . . . . 21Calendars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21Calendars - Term . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22Caseload Activity Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22Cases and Exceptions: see Records on Appeal . . . . . . . . . . . . . . . . . . . . . . . . . . 17Certificates of Judgment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Certificates of Qualifications as a Medical Examiner in Lunacy or for Mental Deficiencies: see Medical Certificates . . . . . . . . . . . . . . . . . . . 33Change of Name Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Change of Name - Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Change of Name Recording Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Circuit Rolls: see Pleading Rolls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37Clerk's Minute Books: see Clerk's Register of Civil Actions (File and Entry) Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22Clerk's Register of Civil Actions (File and Entry) Books . . . . . . . . . . . . . . . . . . . . 22Clerk's Register of Civil Actions - Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22Clerk's Reports of Damages (Predecessor Courts) . . . . . . . . . . . . . . . . . . . . . . . . 41Cognovits (Predecessor Courts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41Commissioner of Excise Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Commissioners of Appraisal Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31RECORDS RETENTION AND DISPOSITION SCHEDULECIVIL RECORDS OF THE SUPREME AND COUNTY COURTS Rev. MAY 2009-45-

Commissions for Depositions: see Depositions . . . . . . . . . . . . . . . . . . . . . . . . . 12Commitment Pursuant to Mental Hygiene Law Case Files . . . . . . . . . . . . . . . . . . . 2Commitments to Orphanages and Reformatories . . . . . . . . . . . . . . . . . . . . . . . . . 31Committee Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Condemnation Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Conservatorship Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Contract Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Coroners Inquests . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32Court and Trust Fund Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23Court Costs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11Court Reporter Notes and All Other Recordings of the Court Not Listed as a

Separate Records Series Title . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11Court Reporter Transcripts and Transcripts of All Other Recordings of the

Court Not Listed as a Separate Records Series Title . . . . . . . . . . . . . . . . . . 11Decrees to Partition Case Files: see Partition Case Files . . . . . . . . . . . . . . . . . . . 6Defective Executions: see Executions - Unsatisified . . . . . . . . . . . . . . . . . . . . . . 13Depositions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Depositions of Testimony (Predecessor Courts) . . . . . . . . . . . . . . . . . . . . . . . . . . 42Designation of Appointments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Designation of Appointments - Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Designations to Accept Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13Executions - Satisfied . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13Executions - Unsatisfied . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13Exhibits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13Family Protection Registry Information Sheet: see

UCS Domestic Violence Registry Information Sheet . . . . . . . . . . . . . . . . . . . 19Fiduciary Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23Fiduciary Rolls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23Foreclosure Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4General Assignment for the Benefit of Creditor Case Files . . . . . . . . . . . . . . . . . . 5Guardianship Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Habeas Corpus Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Habitual Drunkards: see Committee Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Homestead Exemptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32Imprisoned Debtors: see General Assignment for Benefit of Creditors

Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Income Executions: see Executions - Satisfied . . . . . . . . . . . . . . . . . . . . . . . . . . 13Incompetents: see Committee Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Indenture Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Index Number Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23Infancy Cases: see Guardianship Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Infant Papers: see Guardianship Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Infant's Sale of Real Estate: see Guardianship Case Files . . . . . . . . . . . . . . . . . . 5Information Sheet: see UCS Domestic Violence Registry Information Sheet . . 19RECORDS RETENTION AND DISPOSITION SCHEDULECIVIL RECORDS OF THE SUPREME AND COUNTY COURTS Rev. MAY 2009-46-

Insolvent Discharge Registers (Predecessor Courts) . . . . . . . . . . . . . . . . . . . . . . 44Insolvents: see General Assignment for Benefit of Creditors Case Files . . . . . . 5Issue Rolls: see Pleading Rolls (Predecessor Courts) . . . . . . . . . . . . . . . . . . . . . 37Judgment Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Judgment Books - Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Judgment Dockets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Judgment Ledgers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Judgment Rolls (Predecessor Courts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37Juror Master List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28Juror Summons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28Letters Rogatory: see Depositions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Lis Pendens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Lis Pendens Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Lis Pendens Books - Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15Log of Order Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Lunacies: see Commitment Pursuant to Mental Hygiene Law Case Files . . . . . . 2Lunacy Papers: see Committee Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Matrimonial Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Medical Certificates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33Medical Malpractice Panel - Activity Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Medical Malpractice Panel - List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25Medical Malpractice Panel - Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25Minute Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25Minutes of the Jury Drawing: see Panel Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . 29Miscellaneous Court Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15Miscellaneous Court Papers - Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15Mortgage Commission Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Motion Log Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25Motion Papers (Predecessor Courts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42Naturalization: Declarations of Intention . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33Naturalization: Index to Naturalization Records . . . . . . . . . . . . . . . . . . . . . . . . . . 34Naturalization: Petition and Record . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34Naturalization: Receipts for Naturalization Certificates . . . . . . . . . . . . . . . . . . . . 34Naturalization: Repatriation Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35Nisi Prius Records: see Pleading Rolls (Predecessor Courts) . . . . . . . . . . . . . . 37Notes of Issue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15Notice of Appeal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16Notice of Pendency of Action: see Lis Pendens . . . . . . . . . . . . . . . . . . . . . . . . . . 14Order Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16Order Books - Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16Orders and Rules (Predecessor Courts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42Orders Appointing Receivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16Orders Appointing Receivers - Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16Orders of Filiation and Bastardy Cases: see Paternity Case Files . . . . . . . . . . . . 7RECORDS RETENTION AND DISPOSITION SCHEDULECIVIL RECORDS OF THE SUPREME AND COUNTY COURTS Rev. MAY 2009-47-

Other Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Panel Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29Partition Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17Partition Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Paternity Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7Pleading Rolls (Predecessor Courts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37Pleadings (Predecessor Courts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43Proceedings: see Almshouse Commitments . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30Recognizances: see Bonds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Records on Appeal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17Referee Assignment Card File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26Referee's Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17Register of Adoptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17Register of Adoptions - Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18Registry of Monies to Be Deposited with County Treasurer: see Court and Trust Fund Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23Request for Judicial Intervention (RJI) Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18Revolutionary War Service Affidavits (Predecessor Courts) . . . . . . . . . . . . . . . . 43Rule Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26Satisfactions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18Separation Agreements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18Sheriff’s Certificate of Sale: see Executions Satisfied . . . . . . . . . . . . . . . . . . . . . 13Small Claims Assessment Review (Scar) Case Files . . . . . . . . . . . . . . . . . . . . . . . 7Statistical Reporting Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26Stipulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Subpoenaed Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Sureties: see Bonds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Surplus Monies Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26Surrender of Children Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7Tax Certiorari Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7Testimony and Decisions in the Matters of (Name of Pauper) A State Pauper:

see Almshouse Commitments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30Tort Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Transcripts of Judgment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Transferred Case Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Trial Card File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27Trial Card File - Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27UCS-852: see Fiduciary Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23UCS Domestic Violence Registry Information Sheet . . . . . . . . . . . . . . . . . . . . . . . 19UCS Domestic Violence Registry Log of Order Numbers:

see Log of Order Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Undertakings: see Bonds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Unrecorded Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27Wills . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20


Writ Registers (Predecessor Courts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44Writs of Arrest and Summons (Predecessor Courts) . . . . . . . . . . . . . . . . . . . . . . 38Writs of Certiorari (Predecessor Courts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38Writs of Error (Predecessor Courts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39Writs of Execution (Predecessor Courts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39Writs of Inquiry (Predecessor Courts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39Writs of Mandamus (Predecessor Courts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39Writs of Venire (Predecessor Courts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
