Recruitment Organization

Recruiting for Sigma Tau Gamma
The purpose of this presentation is to provide your chapter with a high level understanding of the recruitment process: When to recruit, How to plan, How to organize, and some Basic sales tools to use when discussing membership with a prospective individual.This presentation is intended for all members. It should serve as the foundation for a chapter recruitment planning and training retreat.

What is Membership Recruitment?
MAKING FRIENDSSimply stated, recruiting men to join Sigma Tau Gamma is no different than making friends.That is, with one difference. You may not plan to make friends. Recruitment, on the other hand, requires well defined goals, detailed planning, organization, execution and evaluation.

When do we Recruit?
Always!It is impossible to isolate a few weeks out of the year to put your best face on and attract new members! Your chapter is being sized-up every day by: prospective members and those who influence prospective members.

Reputation Counts
Consider two age old axioms: Actions speak louder than words! Most reputations are deserved!Consider that every chapter decision, every chapter action, every day of the year effects membership recruitment success.

So, who should we impress?
The impression that these groups have about your chapter WILL directly effect your recruitment success: Recruits Chapter Members Faculty Administrators Sororities Parents

One Bad Act
You can be a good kid for 20 years, but if you rob a convenience store your going to jail! The same principle holds true for your chapter.Thats why all the good things your chapter does dont count for much when irresponsible behavior gets you into trouble. And, when that happens, recruitment tanks.The Risk Management Policy is the answer. Yes, following the Risk Management Policy helps recruitment!

Orientation Summary
Recruitment is not an event, it is a constant year around process.Your actions, good and bad, impact recruitment.Recruitment takes careful planning, execution, and evaluation.Recruitment requires the full participation of chapter members, advisors, parents, and alumni.Recruitment is making friends.

Know Thyself
Who Am IWhat motivates me?Why did I choose to join STG ?What are the things I like best about being a STG brother?What do I have to offer STG.

Know Thyself
Who are we?What is good about the fraternity system on my campus?What isnt so good about the fraternity system?How to other Greeks view How do non-Greeks view STG?Whats special about ?

Features & Benefits
Features and benefits are ways to help explain why joining can enrich the life of a prospective member.As a rule of thumb, a feature is a thing, activity or event conducted or sponsored by . A benefit is the reward received by participating in that activity.Fill in the blanks to help understand:We do which provides .

Features & Benefits
FEATURENew PeopleFraternal Bonds Academic ProgramsAlumniChapter OfficesRitual
BENEFIT New Friends A Place to Belong Likely to Graduate Career Network Leadership Development Shared values and goals
All members must be able to talk about the good reasons someone should join our great fraternity. Here is a sample of features and benefits!

Recruitment Dos
First and foremost - Be Sincere!The best way to recruit is man-to-man. Make him your friend. Create a congenial atmosphere for your friend.Use his name and make him feel important by introducing him (as one of the guys) to the brothers and other recruits.Ask questions. Get him to talk about himself.Plan normal everyday activities.Talk about how he can be a part of our future.

Recruitment Donts
Dont take the recruitment process for granted.Dont abandon your good judgement.Dont trash another brother, chapter, fraternity, or your school.Dont forget that recruitment is making a friend. Act naturally.Dont forget your recruitment team commitment.Dont neglect normal everyday activities. They are recruitment opportunities. Life happens between formal or planned events.

Recruiting
Make the ContactIntroduce yourself.Ask questions. Listen. Establish some common ground.Introduce Sigma Tau Gamma.Invite your prospect to join you, as your personal guest, for a normal chapter activity.Set expectations for follow-up contacts. Confirm personal data (address, phone, etc.)Express sincere interest in your prospect.

Follow-up = Friendship
Follow-up every day. Persistent meetings develop the friendship.Do whats natural (lunch, study, sports.)Offer to help support some of his activities with your participation.Introduce him to others. Widen his circle of STG friends.

Timing the Ask!
Find out if its a good time for him.Spend at least 70% of your time listening. The listener, not the talker, is in control of the conversation.Find out his priorities. What does he care about?Fit STG into his priorities. Use FEATURES and BENEFITS to explain how he can achieve his goals through STG.Help him to see membership in STG as an answer not a question.

Pre-ask Ask
Ask questions to which you know the answer will be yes.Get agreement on the value of STG.Ask questions that invite him to include himself as one of the guys. Dont you think we really helped those kids at Special Olympics on Saturday?Get agreement on the process of becoming a member.Get agreement on the payoff. Dont you think its important to be part of something you can be proud of?

The Ask
Be assumptive. That is, assume your prospect is going to say yes.Membership Application Close:Fill out the membership application while asking him questions. If he doesnt stop you, hes saying yes.Trial Close:If I could give you a bid this afternoon, would you be ready to accept it?Ben Franklin Close:Help him make a list of pros and cons. Make sure the pros win.

Quiet Please
Strategic Pause Close: Dead air demands to be filled. Let your prospect talk. He may talk himself into joining.If he says I dont know or Im not ready, be quiet. Let him justify his response. That way, you find the objection. When its out in the open you can deal with it.

Handling Objections
Ask questions. Listen carefully, ask more questions. Find the true worry (objection.)Understand that an objection is an expression of interest. View it as positive.Understand that feelings as well as facts are involved. Feelings are just as real as facts. Reassure your prospect.Respond with concern for your prospect.Draw the solution from your prospect. Hell tell you how he wants the objection handled if you ask enough questions.

Train for Objections
Be prepared. Practice handling objections.Strategy 1See the objection as a questions.Objection:I cant afford it.Real Question:Is it worth it?Answer:I felt the same way until ITip: When answering an objection, use the words feel, felt, and found. Try: I know how you feel, I felt the same way, and I found that ...

Train for Objections
Strategy 2Turn the objection into a reason to join.Objection:My parents wont let me join.Answer:My parents felt the same way until I introduced them to (Dr. Hedrick our Advisor, Matts parents, Mr. Johnson, our alumni association president) and he/they explained how much the Fraternity helped with (scholarship, leadership development, self confidence.)

Train for Objections
Strategy 3Smoke out the important objection.Objection:I dont have enough time.Response:Is that your only objection? If I can show you how our top members handle chapter responsibilities, campus leadership and honor roll level scholarship, would be willing to join them and me in this great fraternity?

Recruitment Organization
Recruitment Chairman
Team Captain
Team Captain
Team Captain
Team Captain
Records Co-or.

Job Descriptions
Recruitment ChairmanAppoint: Team Captains, Recruiters, and Public Relations, Events, and Records Co-ordinators.Lead Chapter in Setting Recruitment GoalsPlan Recruitment Train Recruitment TeamManage Recruitment PlanEvaluate Recruitment Effort

Job Descriptions
Team CaptainAssist Recruitment Chairman with Planning & TrainingLead Recruiters in ProspectingAssign Recruiters to ProspectsFollow-up on Recruiter/Prospect ContactsEncourage and Motivate RecruitersSet Positive Example by being the Best Recruiter on the team

Job Descriptions
Records Co-ordinatorCreate and Maintain Prospect Card File & Recruitment Chart:Name (full & nickname)Campus Address & PhoneHome Address & PhoneParents NamesHigh School & ActivitiesCampus Major & ActivitiesScholarship (Grades & Awards)Assigned Recruiter with Contact Dates & Notes

Job Descriptions
Public Relations Co-ordinatorDevelop P. R. PlanDevelop P. R. BudgetBrochures & Business Cards for RecruitersCampus Newspaper Features & AdvertisementsChapter Dress-up & Letter DaysContact Sororities for SupportPosters

Job Descriptions
Event Co-ordinatorSchedule & Plan EventDevelop Event BudgetManage Set-up and CleanupPlan and Manage Meal or Snack Menu and ServicePlan and Manage Event SecurityInsure compliance with Risk Management Policy