Ref: IPPL/HO/BOTTLING ASSISTANCE/2019-20 Date: 03/06/2019 ...indpet.com/pdf/Technocommercial-BID(Unpriced)PART-A.pdf · RANCHI (JHARKHAND), JAMSHEDPUR (JHARKHAND), CHENNAI (TAMIL

Ref: IPPL/HO/BOTTLING ASSISTANCE/2019-20

Date: 03/06/2019

Page 1 of 31 Signature of the Bidder with officer seal

ANNEXURE 1

Minimum Technical/Financial/Previous experience requirement from Private Bottlers:

EXPRESSION OF INTEREST ARE INVITED FROM REPUTED PRIVATE BOTTLERS AT LOCATIONS SILIGURI (WEST BENGAL), RANCHI (JHARKHAND), JAMSHEDPUR (JHARKHAND), CHENNAI (TAMIL NADU), BANGALORE (KARNATAKA) FOR OBTAINING LPG BOTTLING ASSISTANCE FOR INDIANOIL PETRONAS PRIVATE LIMITED’S PROPEL LP GAS CYLINDERS OF 17KG, 21 KG & 33 KG CYLINDERS. This Expression of Interest (EOI) is called for finalization of Contract for obtaining LPG Bottling Assistance from Private Parties who are capable of undertaking job of refilling LPG cylinders of (17Kg/21Kg/33Kg) as per the relevant standards under various statutory norms and applicable guidelines. The Private Bottlers having LPG Bottling Plant in the Location of, SILIGURI (WEST BENGAL), RANCHI (JHARKHAND), JAMSHEDPUR (JHARKHAND), CHENNAI (TAMIL NADU), BANGALORE (KARNATAKA). The plant may be located within a radical distance of 50 Km from the declared locations. The IPPL shall provide Bulk product, LPG cylinders and consumables and the party will be required to provide filled LPG cylinders fit to be sent to the customers meeting all norms under IPPL policies, W&M norms and various guidelines under Commodities & Packaging Act. The party shall be required to create adequate and safe facilities for the operation of LPG Filling and undertake all such efforts that may be required to maintain 100 % Quality and Safety in all the activities of Bulk receipt, Storage, transfer of the product into LPG cylinders, Loading, Unloading operations and all related activities. The EOI seeking from financially sound and reputed Private Bottlers from the advertised locations having LPG Bottling Plant with adequate capacity suitable for Bottling of IPPL LPG Cylinders of capacity 17 (VOT), 21 (VOT) & 33 Kg (VOT/LOT) respectively and also competent to engage in the day to day activities required for handling of the LPG operations with caution and safety since LPG industry is classified under “MAH” category under Factories Act. MODALITIES: 1. EOI System: This EOI is issued in Two Bid system i.e. Technical offer (Unpriced) and Priced

offer for obtaining LPG Bottling Assistance at advertised location for IPPL from the reputed LPG Private Bottlers having “Ready Build Bottling Plant” (An existing LPG Bottling plant having valid PESO license as on last date for submission of EOI). The bottling assistance is required primarily for 17 kg, 21 kg and 33 kg (VOT/LOT) cylinders. IPPL reserves the right to seek bottling assistance for any other capacity of cylinders as and when required.

2. Contract Period: The contract period of 03 (three) years subject to satisfactory performance

of the contracted party as assessed from time to time. The IPPL shall be entitled to first right of refusal for re-negotiation for the contract beyond the 01-year time period if the IPPLs intends to extend the contract further.


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3. Plant Capacity: This EOI is invited for maximum plant capacity of 12 TMTPA bottling and designed as per OISD 169 Addendum as revised from time to time.

4. Indicative Volume of Bottling upliftment:

Initially 50 MT/Month and gradually it may around 200 MT/Month within a period of one year

from date of starting the Bottling operations without guarantee. Any further utilization beyond

indicative volume shall be made on “Best Endeavour basis” as decided by IPPL based upon

the requirements.

5. The Indicative is based upon the assumption that the contracted party shall develop adequate

facilities for attaining the output for 12 TMTPA and shall capable to provide sufficient resources

for operating the plant at peak levels throughout the contract period to bottle the cylinders as

per maximum plant capacity. IPPL shall not be obliged to make any payment as compensation

/ otherwise in case the party is not able to meet the stated plant capacity because of inherent

deficiencies in the facility or operations. The onus to prove that sufficient arrangements exist

and are made available at all times for meeting requirement shall rest upon the party.

6. Advertised Location: The “advertised location” shall mean the entire District within which

the town /village / city is situated. Bidder shall offer Ready build plant located within advertised

location. This definition shall apply everywhere in the EOI with reference to Advertised

Location.

Only those parties which are having such ready build facilities in the advertised location shall

participate in the EOI.

7. Minimum requirement: The EOI is invited from those parties who has Good Track record

in terms of LPG Bottling from their offered Bottling Plant in last three year as on date of

application and having spare Bottling capacities in their offered Bottling Plant to fulfill

the requirement of IPPL and sustain the same for a long term.

7.1. Technical:

a. Requirement Criteria Documents Required To be submitted

with EOI

b. A) Any party having Ready Built Plant at Advertised Location meeting OISD 169 A norms.

a. Self-attested copies of valid PESO

license and other statutory approvals /

licenses,

b. PESO approved Plant layout indicating equipment, inter distances between facilities etc should be enclosed along with EOI.

c. B) Any party having Ready Built Plant at Advertised Location meeting OISD 169 A norms with adequate capacities.

a) Self Attested copies of Audited Balance

sheet/Profit & Loss statement mentioning


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the last 3 years LPG Bottling volume

handled.

d. C) Declaration of the Capacity of the of the Ready Built Plant: Design Capacity of the Bottling Plant: Present Capacity Utilised of the Bottling Plant: Spare Capacity of the Bottling Plant:

Self-Declaration of the

Proprietor/Partners/Directors in company

letter head.

7.2. Financial:

Requirement Criteria Documents Required To be submitted with EOI

a) Declaration on Average Annual Financial Turnover as per audited financial statements of the last 3 years ending 31st March of the previous financial year.

Audited Balance sheet and Profit & Loss statement for last 3 Financial years ending 2017-18, certified and audited by Chartered Account.

b) Company details like PAN no, GST Registration no

Self-Attested copy of Company PAN Card, GST Registration No. certificate.

c) Company ITR V is of the last 3 years ending 31st March of the previous financial year.

Copy of the ITR V need to be submitted.

7.3. Experience:


a) Bottling of own brand Cylinders Self-Declaration in company letter head for own brand bottling activity of last 3 years. Peso approval for own brand bottling of LPG Cylinders.

b) Providing Bottling Assistance to PSU OMC’s

Copy of Agreement/Purchase order/Job Completion certificate etc

c) Providing Bottling assistance to other Parallel Marketers


7.4. Present Status of the Bottling Plant:


a) Present activity of the Bottling Plant Self-Declaration in company letter head for present commitment with respect to own brand bottling activity/Bottling assistance to PSU OMC’s/Bottling Activities for parallel Marketers.

b) Present Manpower Strength Self-Declaration in company letter head for present manpower strength involved


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in day to day activities of Bottling Plant with qualifications & experiences.

c) Blacklisting/Holiday listing Self-declaration in company letter head for Blacklisting/Holiday listing by any PSU OMC’s/Parallel Marketers.

8. MINIMUM REQUIREMENTS OF EQUIPMENT & STATUTORY APPROVALS/ LICENSES The following statutory approvals shall be required - A. STATUTORY APPROVALS / LICENSES FROM: For Ready Build Plants -

• Valid License from PESO/CCOE for Bulk Storage, Filling of cylinders and storage of filled cylinders.

• Land use type from District Authorities (Non-Agricultural)

• NOC/Approvals from District Magistrate, Gram Panchayat / Municipal authorities.

• In case, any approval is not required for any particular area/location, Party should submit the documentary proof for the same.

• All the applicable original licenses have to be shown during physical site verification by Applicant offering Ready Built Plant.

• Valid Ratting Certificate from reputed agencies like ICRA, MDRA etc. MINIMUM FACILITIES / EQUIPMENT REQUIREMENT / CODES TO BE FOLLOWED:

Sl No. Machine/Items Required Details

1 Electronic Unit Filling machines with auto cut off arrangement - 4 Nos. (min)

Filling facilities with least count of 50 gm or better with auto cut-off system. Only approved make of equipment to be utilized similar to the equipment utilized by OMCs.

2 Bulk storage of min. 20 MT

Minimum 2 vessels to be installed.

3

Level measuring instruments for LPG Storage Vessels

At least two types of based upon different principle. Display should be available in Pump house and control room. Additional High-Level Alarm having interlocking with ROVs to be provided

4 Handling of cylinder inside the Bottling Plant

No rolling of cylinders to be allowed. Cylinders inside plant shall be moved using safe manual handling/through trolley /conveyor system.

5 Washing Unit

1 No. with appropriate capacity


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6 Drying Unit 1 No. with appropriate capacity

7 Electronic Check Scale

100 kg capacity with least count of 10 gm

8 Weight Correction Unit

1 No.

9 Compact Valve Tester (CVT)

No. with 0.5 gm/hr leak sensitivity

10 Calibration Unit for CVT

1 No. or verification/checking calibration

11 In line Water Test bath (for Body and bunk leak detection)

1 No.

12 Online Hot air sealing system

1 No.

13 SQC Unit

1 No. with Electronic Weighing Scale having accuracy 10 g and of 100 kg capacity and CVT.

14 Standard weights

Sufficient for checking/doing calibration of on-line check scale, SQC scale, weight correction unit and Weigh Bridge as per requirement of Weights & Measures Act

15 LPG pumps (Kirloskar / Sulzer / or equivalent make)

Min. 2 Nos. of adequate capacity

16 LPG compressors (Corken/IR / or equivalent make)


17 Screw Air compressor with dryer


18 Evacuation Unit with Evacuation Vessels equipped with High Level Alarm

No. of adequate capacity

19 Cylinder purging facility

1 No. of adequate capacity

20 Cylinder depressurizing facility 1 No. of adequate capacity

21 Valve replacement fixtures with torque wrench

1 No.

22 Bulk Tanker Decantation Bays & Gantry

Tanker Gantry of min. 1 Bays with shed and fitted with unloading arms with dry break coupling/ tested unloading hose.

23 Electronic Weighbridge (Avery, Ricelake or equivalent make)

50 MT capacity and 10 Kg Least count, with computerized slip logging and printing facilities.

24 Safety System As per applicable OISD standards.


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Fully Pressurized system for Firefighting maintainable on 24 x 7 basis. GMS system in Bulk Storage, TLD, Pump House, Filling Shed (Filling machines, Evacuation) Vapour extraction system with Blower and ducts at all points of LPG leakages Fire Water Storage Tanks of adequate capacity as per OISD 169 norms for 12 TMTPA Jockey Pumps -1 and Fire Pumps (At least 1 Nos.) with adequate capacity

25 LPG Pipelines

Only Seamless Pipelines, Class 300 shall be utilised. The pipeline joints shall conform to the norms for pipeline fabrication.

26 Security System

Suitable for protection of facilities & equipments

27 DG Set (Cummins / Kirloskar or equivalent make)

Min 1 Number

28 CCTV surveillance System

Covering Main gate, Bulk unloading area, Filling area, Weigh Bridge. Display monitor to be provided at Control Room. Records to be maintained for 30 days minimum. Flame Proof Cameras to be provided in licensed area.

29 Telephone

Minimum 1 dedicated telephone line with STD facility and High-Speed Internet Connectivity (Broadband or 4G or better)

30 Computerized invoicing facility with Printer and UPS

Min. 2 Desktop Computers of latest configuration with Windows 10 OS or advanced along with Dot Matrix Printer (1 no), Multi-functional Laser Printer (1 no), At-least 30 minutes battery back UPS/Inverter with necessary table, chair and sitting arrangement.

All Interested Private Bottler shall comply following requirements at the Plant - a. All interested Private Bottler to note that the equipment as mentioned in the table

above have to be of reputed make and approved by the statutory authority for carryout the LPG Bottling activities.

b. Please note that for layout of the location, the facilities installed and the safety system in the plant, the SMPV (unfired) rules 1981 and as per specs mentioned in tender. All the Construction should be done accordingly.


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c. Adequate area available safe storage of LPG cylinders.

d. Adequate lighting to maintain lux levels as per OISD guidelines to be provided.

e. Rubber mats to be provided at unloading and loading points and other points where manual handling of cylinders from chain conveyor is required.

f. Mastic flooring on floors of LPG cylinder sheds and on columns upto 1.5 mts height inside LPG cylinder sheds shall be mandatory to address the Safety issues involved being a hazardous activity.

g. Only competent manpower shall be engaged for Cylinder pre-inspection, Cylinder Filling, Weight Checking at Check Scale, Weight correction, Valve Leak Detection, Valve Changing, Evacuation, Test bath, LPG Pump house, TT unloading operation etc activities at Plant.

h. Operators for filling, LPG Bulk Unloading, PMCC operation and Maintenance operations shall be minimum ITI Pass. Plant Supervisor shall be minimum diploma holder with minimum 1-year experience as Supervisor in any Industry and Plant Manager shall be required to be engineering graduate with at least 3 year experience of handling LPG operations in any LPG Bottling plant in India.

9. OPERATIONAL PROCEDURES RELATING TO THE PERFORMANCE OF THE

SERVICES BY THE PARTIES

9.1. “Propel LP GAS Cylinders”

“Propel LP GAS Cylinders” are LPG Cylinders / Containers owned by IPPL and marked

on the cylinder by engraving “IPPL” on the shroud as well as the footring of the Cylinders

conforming to IS 3196 and certified by BIS and PESO as per Gas cylinder Rules 2004

of varying capacity to fill a net weight of 21 kg, 33 kg and LPG containers of 17 kg

capacity and includes any other capacity or any other branded cylinder as may be

prescribed by IPPL from time to time in writing.

9.2. “Propel LP GAS Cylinders” should be handled, maintained, filled, inspected and

stored as per Gas Cylinder Rules 2004. Under no circumstances shall any “Propel LP

GAS Cylinders” be subjected to any type of Hot Work. They can be only cold repair for

replacement of valve or rectification for leakage from Bung valve joint or replacement

of defective O’ Ring present in the valve. The surface paint of the cylinder should not

be changed, and no modification should be carried out on the body of the cylinder or its

fittings.

9.3. The “Propel LP GAS Cylinders” shall be procured and supplied by IPPL at its own

cost, risk, clean and free from all defects and meet all existing safety requirements and

Standards (imposed by IPPL and / or any governmental or statutory authority). The

“Propel LP GAS Cylinders” shall be sufficiently marked to indicate IPPL’s ownership

and shall bear thereon their respective serial number, the date of manufacture and date

of last hydrostatic pressure testing. The applicant shall at its own cost, comply with any

condition imposed by the PESO / any statutory or regulatory authority in relation to filling

Propel LP GAS cylinders.


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9.4. At all times, IPPL reserves the right (but not the obligation) to test (i.e., for product

quality) any “Propel LP GAS Cylinders” from a batch filled by IPPL. If any such sample

is tested and if found not conforming to the LPG (in bulk) supplied by IPPL hereunder,

the applicant shall adequately compensate towards contaminated product, additional

expenses incurred in disposing such faulty product and obtaining equivalent quantities

of LPG of proper specification. Likewise, if any of the “Propel LP GAS Cylinders” proves

to be unfit or defective by reason of applicant's mishandling of the same during the

provision of the Services, IPPL shall have the right to suspend further deliveries of LPG

or any payment to the applicants until such time applicants demonstrates, to the

satisfaction of IPPL, that sufficient steps have been taken to ensure the proper handling

of “Propel LP GAS Cylinders”.

9.5. RECEIPT / STORAGE AND INSPECTION OF CYLINDERS

The applicants shall receive, unload and stack empty “Propel LP GAS Cylinders” from

cylinder vehicles received from IPPL locations / IPPL distributor and / or manufacturer

or any other agency authorised by IPPL and maintain complete accounts of such

receipts. “Propel LP GAS Cylinders” should be handled in vertical position and stacked

not exceeding three layers at the place earmarked for storage at the cylinder storage

shed.

9.6. All Cylinders received should be inspected for identifying damages such as broken

valve, dents, cuts, pits, corrosion, damage due to fire, broken foot ring, shroud and any

other external damages. Such cylinder should be segregated and details of the truck

and distributor from where the damaged Cylinders were received should be immediately

informed to IPPL’s representative. Cylinders due for Statutory Testing should also be

segregated and informed to IPPL.

9.7. FILLING AND TESTING OF CYLINDERS

The applicant shall fill LPG into usable empty “Propel LP GAS Cylinders”, to the extent

of the capacity of each cylinder. The filling machines should be provided with pneumatic

cut off system so that LPG supply is cut off when the desired quantity of LPG is filled in

cylinders. The filling pressure shall not exceed design pressure of the cylinders. A

pressure switch shall be provided in the filling line to trip off the LPG pump, in case the

filling pressure exceeds the design pressure of the Cylinders being filled. The spring

loaded auto re-circulation valve should be provided on the liquid return line from the

filling machine to the storage tank. This valve should be set below the design pressure

of the LPG storage tank. The filling machines should be calibrated and adjusted for

each capacity of cylinder being filled. Every “Propel LP GAS Cylinders” filled should be

subjected to the following test:

9.8. Net weight of LPG filled:

The applicant shall check all LPG filled Cylinders to ensure correctness in terms of

weight. Every cylinder should be weighed on a check weigh scale having graduation of


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minimum 50 gms and the weight of LPG contained in the cylinder shall not vary more

than ±1% of the net weight of LPG filled as per the capacity mentioned on the cylinder.

Cylinder having net weight of LPG beyond the acceptable tolerance limit shall be

corrected to bring them in conformity with the prescribed statutory norms.

9.9. The applicant should check all Cylinders for “valve leak” and “O’ Ring” leak using

a calibrated Compact Valve Tester (CVT) to detect LPG leakage exceeding 0.5 gms/hr

from the valve. The CVT should also test any damages in the O’ ring that could lead to

LPG leakages when fitted with a pressure regulator on the valve.

9.10. The filled “Propel LP Gas”-branded cylinder should be then fitted with safety

cap supplied by IPPL and tested for body leak and bung leak by submerging the cylinder

upto the valve bung joint in a water bath and then identify for LPG leakages bubbling

out through water. Leakages if any identified should be marked with a prominent paint

around the point of leakage and such Cylinders should be tagged as defective cylinder.

9.11. RECTIFICATION OF FILLED DEFECTIVE CYLINDERS

Filled Cylinders having the following deficiencies shall be categorized as filled defective

cylinders.

a) Weight variation of more than 1% of net weight of LPG filled.

b) Valve leak / valve pin damaged cylinder having more than 0.5 gms per hour of LPG

leakage

c) ‘O’ ring damaged cylinders

d) LPG leakage from weld joints and / or body surface of the cylinder

e) LPG leakage from the joints of valve or cylinder bung

f) The above defective Cylinders should be rectified as follows:

i) Cylinder with weight variation should be corrected by removal of LPG in case of

excess filled cylinders. In case of underweight cylinders, the quantity of LPG short

should be filled on a weighing scale. This operation should be carried out by proper

connection of valve adapter / filling guns connected with properly designed hoses either

to the evacuation unit or the LPG pump delivery line as the case may be. At no stage

should any product be left to the atmosphere.

ii) In case of valve leak / valve pin damaged cylinder, LPG should first be evacuated

and depressurized using the LPG evacuation unit. No product should be allowed to be

left to the atmosphere. After evacuation and depressurization, the cylinder should be

held firmly, and its valve unscrewed and removed. The defective valve should be

replaced by new valves supplied by IPPL after proper application of Teflon tape on its


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threading and tightening on the cylinder bung threads using a torque wrench set at 18

±1.2 kg meter. Such valve-replaced cylinder should be sent back for filling and again

tested for leakages.

iii) Cylinders identified with defective O’ ring should be replaced with new O’ rings /

supplied by IPPL. After fitting of the new O’ ring in the valve of the cylinder the same

should be again tested for leakages in the CVT.

iv) In case of bung leak cylinders, LPG should be evacuated and depressurized in the

evacuation unit and its valve removed after properly holding the cylinder without causing

any damage to its body. The valve removed from the cylinder should be cleaned and

inspected for the condition of the valve threads. A fresh Teflon tape should be applied

on its threading. The bung threads should also be cleaned and inspected for any thread

damages. The valve should then be fitted on the cylinder bung using a torque wrench

set at 18 ±1.2 kg meter.

v) Cylinders with body leakage should be evacuated and depressurized in the

evacuation unit. Its valve should be removed, and water filled till such time it overflows

to ensure complete degassing. Such Cylinders should be immediately removed from

the operating shed and stacked separately under intimation to IPPL representative.

9.12. SEALING, STORAGE AND DESPATCH OF FILLED CYLINDERS

a) All filled “Propel LP GAS Cylinders” which are found acceptable after verification

of net quantity of LPG filled and testing for LPG leakage should be sealed by PVC shrink

seals supplied by IPPL using hot air or hot water or aluminum crimp seals such that

these seals cannot be tampered with. The sealed Cylinders should then be fitted with

safety instructions tags supplied by IPPL and stacked in vertical position upto a

maximum of two stacks high at the designated place within the filled cylinder storage

shed. These Cylinders can be despatched to the market by loading into IPPL nominated

cylinder trucks by placing them vertically upto a maximum of three stack high. The

Cylinders should be loaded on to the truck in such a way that they do not protrude from

the body of the truck and do not fall during transportation. The applicant should maintain

a proper record of all such Cylinders despatched. If insisted upon by PESO the

Cylinders / Containers of IPPL that are filled by applicant need an identification mark,

to be displayed on the foot ring of the cylinders, applicant will do the needful in this

regard at its own cost.

9.13. RECEIPT OF LPG IN BULK

a) LPG in bulk will be received through road tank trucks (road tankers) of various

capacities. On arrival of the road tanker at the Bottling Plant, availability of ullage will

be checked and applicant representative will escort the tanker to the local certified

weighbridge/own weigh bridge for assessing the gross weight of the road tankers

loaded with LPG. On completion of unloading of LPG, applicant representative will

again escort the tanker for weighing tare weight of the road tanker. Charges for such


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weighment at third party weighbridges will be borne by IPPL only if weighing is done

outside applicant’s plant. No charges shall be payable, if weighing is done inside the

applicant’s plant on its own weighbridge.

b) The net weight derived by deducting the tare weight from gross weight will be

recorded as a final receipt (countersigned by the Transporter / Driver of the road tanker

and IPPL’s authorised representative). The quantity thus received and recorded shall

be the quantity available for filling “Propel LP GAS Cylinders” and all reconciliation of

stock shall be based on such quantities as received and documented.

9.14. The applicants shall make necessary entries in the delivery challan of the total

quantity of bulk LPG so received at the Bottling Plant. The applicant shall also obtain

acknowledgement of the transporter for the actual quantity received.

9.15. CONSUMPTION OF LPG FOR BOTTLING

LPG in bulk stored in the bullet(s) at the Bottling Plant will be used for filling “Propel LP

GAS Cylinders” only. The quantity of LPG consumed for bottling of Cylinders will be

calculated based on LPG filling capacity of each cylinder and the number of Cylinders

bottled capacity wise. Daily record of LPG consumed for bottling operation will be

maintained and the same will be cross verified with the stock in the bullet. Variations if

any will be recorded on a daily basis.

9.16. PURGING OF CYLINDERS

a) The applicant shall purge the following types of Propel LP GAS Cylinders at the

Bottling Plant on the written instruction of IPPL.

b) New Cylinders received from cylinder manufacturer / IPPL/ any other source

authorized by IPPL

c) Cylinders received after mandatory testing / hot repair / cold repair.

d) Purging shall be carried out according to the procedure prescribed by PESO. A

proper account of Cylinders purged is to be maintained by the applicant and the monthly

statement submitted to IPPL by end of each month along with the monthly stock

statement of LPG.

9.17. ACCOUNTING OF “Propel LP GAS Cylinders”

IPPL will deliver a minimum of 500 to a maximum of 5000 number of “Propel LP GAS

Cylinders” to the applicant for the purpose of this agreement. Prior to close of business

hours every day, applicant representatives at the Plant will take stock of all Cylinders

covering details of empty Cylinders received, filled Cylinders despatched and stock of

defective cylinders. Any discrepancy or loss during the reconciliation of such cylinder


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stock or damage to “Propel LP GAS Cylinders” due to improper handling at the Bottling

Plant shall be recovered by IPPL from applicant at the following rates:

i. 21 kilogram (21 kg) “Propel LP GAS Cylinders”: Rs. 2900/- per unit

ii. 33 kilogram (33 kg) “Propel LP GAS Cylinders”: Rs. 4500/- per unit

v. 17 kilogram (17 kg) “Propel LP GAS Cylinders”: Rs. 2500/- per unit

9.18. LPG BULK STOCK RECONCILIATION

LPG bulk stock should be reconciled on a daily basis after the completion of the day’s

operation. Bulk LPG received and LPG consumed for bottling / purging operation should

be accounted and the book balance cross verified with the physical bulk stock in the

bullets at the end of the day’s operation. LPG available in the bullet(s) at the Plant

should tally with the difference between net receipts and total consumption, as derived

above. Variation if any must be recorded on a daily basis and losses observed if any

should be informed to IPPL. A joint physical stock of bulk LPG should be recorded by

applicant and IPPL representative once in a month. The difference between the physical

stock of bulk LPG in the bullet and the book balance arrived after accounting the

receipts and consumption of LPG during the month will be recorded as the stock loss /

gain of the month. Any excess LPG stock will be the property of IPPL. Any loss of LPG

during the LPG bottling, bulk unloading, storage, operations as per the scope of this

agreement which is inclusive of filling of LPG cylinders, degassing, depressurizing,

purging, etc., The overall loss/Gain will be accessed at the end of the month and any

loss of LPG during the said period of bulk handled at the "LPG Bottling Plant during

the month shall be liable for debiting from pending bills at the penal rates as per the

terms of the contract.

9.19. LPG CYLINDER CONSUMABLES

IPPL shall supply all required consumables such as safety caps, O Rings, SC Valves,

Seals, cylinder safety instruction tags, etc for the Cylinders supplied by them. The

applicant shall receive and store the same at the Bottling Plant and maintain proper

records of all such consumables received, stored, consumed / dispatched. Entire

quantity of consumables has to be accounted for by applicant without any wastages.

However, wastage due to handling can be accepted upto a maximum of 0.5 % of

quantity consumed for ‘O’ Rings, Seals, and cylinder safety instruction tags.

9.20. MONTHLY BOTTLING QUANTITY

IPPL will indicate to the applicant, during the first week of the month the projected

bottling quantity in metric tons. This quantity will be to the extent possible uniformly

distributed during the month. The applicant shall however make all required

arrangements to meet the bottling requirements more than the projected quantity.


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9.21. WORKING DOCUMENTS

a) Bulk LPG Tanker Receipt

As soon as bulk LPG tank truck of IPPL reports at applicant’s bottling plant main gate,

the security will collect the consignment documents from the driver, record the truck

reporting information in “Bulk LPG Gate Register” and hand over the documents to IPPL

representative.

b) IPPL representative will issue two copies of “Advice” to the applicant representative

authorizing the applicant to unload the bulk truck.

c) The applicant representative will accompany the bulk truck to the weighbridge,

measure its Gross weight and record the same in the “Advice”. The weighment slip shall

be handed over to IPPL representative

d) Then the bulk truck will be taken into the bottling plant after carrying out required

safety inspections and then unloaded by applicant. After completion of unloading

operation, the applicant will take the bulk truck to weigh bridge for measuring the Tare

weight. The net weight unloaded will be recorded by applicant on the “Advice”. The

applicant will fill up all other relevant entries in the “Advice” and after obtaining

acknowledgment from Driver and IPPL representative on both the copies of “Advice”

return one copy of the same along with weighbridge weighment slip to IPPL

representative.

e) The security at the main gate will maintain the incoming and outgoing date and time

of the bulk truck in the “Bulk LPG Gate Register”. The Information recorded in the bulk

LPG gate register will be as per format given by IPPL.

f) The applicant representative shall provide an acknowledgement to the transporter by

signing and affixing applicant seal on Delivery Challan, which has got a caption of

‘Transporter Copy for Billing’. In this copy of Delivery Challan, the applicant

representative shall fill up all the necessary information such as truck reported date and

time, truck exit date and time, gross weight, tare weight and net weight.

9.22. Empty Cylinder Receipt

a) As soon as cylinder vehicles of IPPL/ Distributors reports at the applicant’s bottling

plant main gate, the security will collect the consignment documents from the driver,

record the truck reporting information in “Cylinder Gate Register” and hand over the

documents to IPPL representative.


Date: 03/06/2019


b) IPPL representative will issue two copies of “Advice” to the applicant representative

authorizing applicant to unload the Cylinders / Containers from the vehicle.

c) The applicant will take the cylinder vehicle into the bottling plant after carrying out

safety inspection and get the Cylinders unloaded. While unloading of empty cylinders,

applicant representative shall check for short receipt of cylinders, missing safety caps,

damages (if any) to Cylinders or Self Closing Valves and shall make his remarks on

the “Advice” and signs and also takes driver’s signature for his acceptance /

confirmation including the actual number of Cylinders capacity wise unloaded in both

the copies of “Advice”.

d) The applicant will then obtain acknowledgement on both the copies of the “Advice”

from IPPL representative and handover one copy of the same to IPPL representative.

e) The security of applicant plant shall maintain a separate “cylinder gate register” to

record the incoming and outgoing details of IPPL cylinder vehicle. The information

recorded in the “cylinder gate register” will be as per the format given by IPPL.

9.23. Filled Cylinder Issue

a) IPPL representative will issue two copies of “Advice” with the quantity of filled

Cylinders / Containers to be loaded capacity wise along with the vehicle registration

number. Based on this advice applicant will load the vehicle with filled Cylinders and

obtain acknowledgement signature from the vehicle driver on both the copies of the

“advice”. IPPL representative will then sign on both the copies of the “advice” and retain

one copy. The applicant will then permit the vehicle to move outside the bottling plant.

b) Before the vehicle is allowed out of applicant bottling plant premises, the security of

the plant shall update the “cylinder gate register”.

9.24. Day’s Summary Report

At the end of the day’s operation, the applicant will submit a summary report of the bulk

received, Bulk loading carried out, Cylinders received, Cylinders dispatched, Cylinders

purged, Cylinders valve changed, defectives generated, bullet bulk stock etc as per

format of IPPL.

9.25. INVENTORY ACCOUNTING

The applicant shall maintain at the Bottling Plant true and accurate accounts of –

a) The quantity of LPG in bulk received from IPPL as referred to in the aforesaid

clauses, and

b) The quantity of LPG bottled, purged and losses and gains arising therefrom.


Date: 03/06/2019


c) The quantity of Cylinders and valves received from the manufacturers authorized

by IPPL as also from its distributors, as referred to in the earlier clauses of the

agreement.

d) The quantity of LPG Bulk loaded and dispatched.

9.26. The applicant shall be fully responsible and liable to account for the total quantity

of Empty and Filled Cylinders as referred to above and for any losses thereto.


of Empty Cylinders sent for Hot Repairs / mandatory testing / repairs and those received

back.


of LPG cylinder consumables received from IPPL and for any losses thereto.

9.30. The applicant shall make available all records mentioned in respect of the above

for inspection by IPPL.

9.31. WORK EXECUTION:

The applicant shall provide adequate manpower and be responsible for:

a) Unloading IPPL’s supplies of Bulk LPG and “Propel LP GAS Cylinders”

b) transferring and storing bulk LPG in the applicant storage tanks at the Bottling Plant

c) filling, testing, cold repairing, stacking, handling, loading and unloading “Propel LP

GAS Cylinders” both empty and filled and load, unload and / or deliver “Propel LP GAS

Cylinders” to IPPL’s own or contracted cylinder trucks. The applicant shall provide

adequate manpower in order to achieve bottling, weight checking, leak testing as per

statutory requirements.

d) In carrying out the Services, the applicant (through its employees or agents) shall

fulfill the volume requirement set by IPPL and comply with all reasonable instructions

given by it. Road tankers bringing LPG in bulk shall be decanted within twenty-four (24)

hours of arrival subject to the availability of adequate ullage.

9.32. SAFETY EQUIPMENTS

The firefighting water pump and related fire protection systems must be kept in good

working condition by the applicant at all times for proper functioning during

emergencies. The Bottling Plant staff should be adequately trained for operation of all

safety equipments.

9.33. SAFETY, HEALTH AND ENVIRONMENT PRINCIPLES

a) The applicant shall maintain adequate environmental, health and safety

measures required for handling hazardous products such as LPG. The applicant shall


Date: 03/06/2019


conform to IPPL’s environmental, health, safety policies and guidelines, as stipulated

from time to time. Moreover, the applicant shall comply with all instructions and

recommendations made by IPPL for improving and maintaining in good condition such

environmental, health and safety measures.

b) The applicant shall also procure, obtain and maintain, at all times, approvals and

licenses required by any governmental agency or authority (e.g., State Fire Services

Department, Explosives Department) or any other statutory body for handling, storing,

filling and bottling of LPG.

c) The applicant shall also require to be obtain the necessary permission/approval from

the statutory authority/PESO for filling of IPPL (PPROPLE LPG CYLINDERS) from its

plant.

9.34. PARKING OF VEHICLE(S) DURING / AFTER BUSINESS HOURS

Only those vehicles carrying “Propel LP GAS Cylinders” and LPG and bulk road tankers

owned or contracted by IPPL, will be allowed to park inside the Bottling Plant after

business hours.


Date: 03/06/2019


Annexure 2 (A)

PARTICULARS OF PRIVATE BOTTLER

Please furnish the following details in complete manner.

1. Name of the firm:

2. Address: Office:

Plant:

3. Email ID:

4. Telephone Number: Office:

Plant:

Mobile Number of Bidder:

5. Location Applied:

(Please mention all the Name of Locations applied for, clearly specifying the details of

locations applied for along all technical details and document as per EOI)

6. Experience Criteria Claimed:

(Please submit Self Attested copies of Audited Balance sheet/Profit & Loss statement mentioning

the last 3 years LPG Bottling volume handled.)

MARKET STANDING & FINANCIAL CAPABILITY

7. Constitution of the firm: Please mark as applicable A) Individual Category:

a) Sole Proprietor b) Partnership Firm


Date: 03/06/2019


B) Non-individual Category: a) Private Limited Company b) Public Limited Company c) Any other (Please specify)

(Certified copy of Partnership Deed/ Memorandum of Articles of Association to be enclosed.)

8. Nature of the Firm - (MSME etc.) - Please attach copy of applicable certificates) 9. Name & address of the Proprietors / Partners / Directors with % of shareholding / Profit Share:

10. Date of Birth of Proprietor / Partners: (Attach copy of proof for Date of Birth)

11. Names of the persons holding the Power of

Attorney, their Designations, addresses and telephone Nos. (Please attach copy of POA)

12. Please indicate the details of your sister concerns/firms having Common partner(s) in case of Partnership Firms/Shareholder(s) in case of Private Limited companies which are participating in this tender along with the list of common directors and their share % in other firms

13. Year of Establishment / Registration & Date. : (Certified copy of the Registration Certificate issued by Registrar of firms/ Companies to be enclosed)

14. Registration No.: (i) Under Companies Act:

(ii) Small Scale Industries:

(iii) DGTD:


Date: 03/06/2019


(iv) PAN:

(Copies of Regn. Certificates for all above

to be enclosed)

15. Certified/Audited statement of P&L a/c and Audited Balance Sheet for the last three years to be enclosed:

TECHNICAL EXPERTISE AND ORGANISATIONAL CAPABILITY

16. Range of products/Other businesses of the Company/Firm:

(Provide brief details about business)

17. Year of commencement of production :

18. Is the Unit certified by ISO : (If yes, certificate copy to be provided)

19. Weekly off day for the Unit :

20. Annual Turnover in Rupees in the last 3 yrs. : (As per audited statements)

2015-16: 2016-17:

2017-18:

(Certified copies of Audited Balance Sheets

and P&L Statements to be enclosed)

21. No. of persons employed: Office Plant

Skilled :

Unskilled :

(Please enclose a copy of the organogram indicating the quality/ production managers


Date: 03/06/2019


and QC engineers/ supervisors with their qualifications.)

22. List of companies to which similar items/services have been supplied earlier with details of value of order & year of execution (Attach copies of PO):

23. Good & Service Tax (GST) Registration No: (a) SGST : (b) CGST : (c) IGST : (d) (Enclose copies of Regn. Certificates

under each state for which the bidder is

submitting offers)

24. Details of the LPG Plant / Land offered :

(a) Select category for submitting tender

For –

i) Ready Built Plant :

(b) For Ready Built Plants :

i) Existing Bottling capacity in

TMTPA :

(in Thousand Metric Ton Per

Year in line with OISD 169 and

PESO norms as applicable)

ii) Meeting tender specs :

(c) Distance of Plant/Land

from district zero point :

(d) Details of offered Plant :

(Date of commissioning)

(e) Area of Plant in Acre or Sqm :

(Attach Land extract copy)

25. Details of Registration, if any, with other Oil Companies and other organizations/ Public Sector undertaking


Date: 03/06/2019


29. Details of experience as LPG Private Bottler

if any :

The following documents to be enclosed (As applicable) in support of the details provided:

1. EPF Registration Certificate:

2. ESIC Registration Certificate:

3. Audited Balance Sheet and Profit & Loss Account for the last 3 years ending 2017-18.

Annexure 2 (B)

A) TECHNICAL DETAILS THE PLANT (To be filled and submitted by applicant. The same should

be in line with IPPL requirements)

e. Requirement Criteria Documents Required To be

submitted with EOI

Applicant Confirmation

f. A) Any party having Ready Built Plant at Advertised Location meeting OISD 169 A norms.

a. Self-attested copies of valid

PESO license and other

statutory approvals / licenses,

b. PESO approved Plant layout indicating equipment, inter distances between facilities etc should be enclosed along with EOI.

g. B) Any party having Ready Built Plant at Advertised Location meeting OISD 169 A norms with adequate capacities.

a) Self Attested copies of

Audited Balance sheet/Profit

& Loss statement mentioning

the last 3 years LPG Bottling

volume handled.

h. C) Declaration of the Capacity of the of the Ready Built Plant: Design Capacity of the Bottling Plant: Present Capacity Utilised of the Bottling Plant: Spare Capacity of the Bottling Plant:

Self-Declaration of the

Proprietor/Partners/Directors

in company letter head.

B) FINANCIAL DETAILS THE PLANT (To be filled and submitted by applicant. The same should





Date: 03/06/2019


a) Declaration on Average Annual Financial Turnover as per audited financial statements of the last 3 years ending 31st March of the previous financial year.

Audited Balance sheet and Profit & Loss statement for last 3 Financial years ending 2017-18, certified and audited by Chartered Account.

b) Company details like PAN no, GST Registration no

Self-Attested copy of Company PAN Card, GST Registration No. certificate.

c) Company ITR V is of the last 3 years ending 31st March of the previous financial year.

Copy of the ITR V need to be submitted.

C) FINANCIAL DETAILS THE PLANT (To be filled and submitted by applicant. The same should




a) Bottling of own brand Cylinders

Self-Declaration in company letter head for own brand bottling activity of last 3 years. Peso approval for own brand bottling of LPG Cylinders.

b) Providing Bottling Assistance to PSU OMC’s


c) Providing Bottling assistance to other Parallel Marketers



Date: 03/06/2019


Annexure 2 (C)

INFRASTRUCTURE DETAILS OF THE PLANT (To be filled by Bidders. The same should be

in line with IPPL requirements mentioned in EOI)

The Details of the equipment proposed to be installed by me / us is as below:

Sr. No

Description Make / Model / Type Capacity / Head Nos.

Equipments

1 Electronic carousal

2 LPG Bottling Pump

3 LPG Compressors

4 Air compressors

5 Electronic Check Scale

6 Gas Leak Detector

7 O-ring Leak Detector

8 Valve Leak detector

9 Purging Unit

10 DG set

11 Weigh Bridge - 50 MT (electronic)

Fire Fighting Facilities


Date: 03/06/2019


Sr. No

Description Make / Model / Type Capacity / Head Nos.

12 Jockey Pump

13 Fire Water Pumps / Engines

14 Fire Water Tank Capacity

15 Fire Fighting System (Auto / Manual)

Other Facilities

Sr No

Description Size (mtr x mtr) Capacity/ Head Nos

16 LPG Storage Tanks

17 Filling Shed

18 Empty Cylinder Storage Shed

19 Filled Cylinder Storage Shed

20 Unloading / Loading Platform & Telescopes/equivalent

21 Cylinder Handling (Manual by trolley/ conveyor)


Date: 03/06/2019


Annexure 2 (D)

DECLARATION FORMS

DETAILS OF RELATIONSHIP WITH OMC DIRECTORS

Please furnish following details in the appropriate part based on your organizational structure:

ORGANISATIONAL STRUCTURE

PART OF THE FORM APPLICABLE

SOLE PROPRIETOR PART – A

PARTNERSHIP FIRM PART – B

PRIVATE / PUBLIC LTD. CO. PART – C

PART- A

(applicable where Party is Sole Proprietor)

1. Name of Party :

2. Address :

Office :

Residence :

3. Telephone :

4. Name of the Proprietor :

PART -B

(Applicable where the Party is a partnership firm)

1. Name of the Partnership firm :


Date: 03/06/2019


2. Address & Tel. No. with STD Code :

3. Name of Partners :

PART -C

(applicable where the Party is a Public / Private Ltd. Co.)

1. Name of the Company :

2. Address & tel. No. with STD Code of

Regd. Office :

Principal Office :

3. State whether the company is :

a Pvt. Ltd. Co. or Public Ltd Co.

4. Names of Directors of the Company :


Date: 03/06/2019


Annexure – 2 (E) Check List of documents to be submitted the Tender.

The Checklist (as attached below) also needs to be filled up, signed and stamped and

submit along with the offer in sealed envelope.

Sr. No. Description Document

enclosed Y/N

1

Self-attested copy of valid license from PESO/CCOE for Bulk Storage, filling of cylinders and storage of filled cylinders in line with SMPV Rules (Unfired), 1981 and Gas Cylinder rules by bidders offering ready built plant.

2 Self-attested copy of the approved construction layout and approval letter granted by PESO (Petroleum & Explosives Safety Organization) for the Bottling Plant

3 Self-Attested copy of the Permission Letter from PESO for LPG Filling after sunset for offering ready built plant

4 Self-attested copy of Approval from Inspectorate of Factories

5 Self-attested copy of approval from Pollution Control Board for Air, Water & Hazardous Wastes - Prevention & Control of Pollution along with Environment clearance as applicable

6 MSE certificate of bidding entity (if any)

7 Self-attested copy of Valid Public Liability Insurance for the plant.

8 Self-attested copy of Approval from state fire department

9 Duly signed and stamped Particulars of Tenderers with all enclosures

specified therein

10 Duly signed and stamped Infrastructure details & Approved Plant layout

with all enclosures specified therein

11 Duly signed and stamped Declaration Forms with all enclosures specified

therein

12 Declaration for downloading of complete tender document and acceptance of the same and submitting the same without any modifications - Annexure 2 (F)

13 Self-attested copy of Partnership Deed/ Memorandum & Articles of Association & Certificate of registration with the Registrar of Companies / Firms as applicable

14 Self-attested copies of registration under GST as applicable

15 Self-attested copy of document for establishing Bidder’s experience as per Tender requirement –


Date: 03/06/2019


Note – Documents like Purchase Order copy, Letter of Intent, Letter of Appointment, Contract Agreement etc as applicable to be provided.

16

Self-attested copy of clear title registered sale deed and/or registered leased deed in the name of the Bidding entity for the offered land for Plant Date of registration of deed should be on or before the last date of submission of tender.

17 Self-attested copy of Income tax Return Certificate, Audited Balance Sheets and P&L Statements, for the past 3 financial years from the date of publication of tender.

18

Site map of the Bottling Plant along with access road and nearby

landmarks where the Bidder’s Bottling plant is located. The Site map

should clearly indicate the Village/ Block/ Tehsil / District as well as

Village panchayat limits / Municipal limits

19 Site plan with GPS co-ordinates of the plant with North-East-West-South

directions and nearby landmarks. – Internet map can be attached

20 Colored Photograph of the Bottling plant area showing at least the

Storage Area and Filling Shed

21 Declaration for Holiday Listing Annexure

2(H)

22

Power of Attorney (in case of Partnership Firm / Company, if issued for

signing of the tender documents, execution of registration of land

documents on behalf of all partners / directors / bidding entity)

I am the competent authority and authorized to sign this tender for bottling assistance. I hereby confirm that original of all the documents mentioned above are available with me as on date of submission of tender and shall be made available by me to the Company as per requirement. I hereby state that all the information stated above is true and any deviation shall be liable for disqualification of bid at any Round. Signature: _______________________ Full Name: ______________________ (Signed as Proprietor/Partner/Director/POA*) Seal of the firm:


Date: 03/06/2019


ANNEXURE – 2 (G)

DECLARATION I/We have downloaded the EOI from the internet site www.indpet.com and have not tampered / modified the EOI forms in any manner. In case, if the same is found to be tampered / modified, I / we understand that my / our tender will be summarily rejected. Date: ____________________ Signature:_______________________ Full Name:______________________ (Signed as Proprietor/Partner/Director/POA*) Seal of the firm:

http://www.indpet.com/


Date: 03/06/2019


Annexure 2 (H)

PROFORMA OF DECLARATION OF BLACKLISTING / HOLIDAY LISTING

(in letter head of bidder)

In the case of a Proprietary concern:

I hereby declare that neither I in my personal name or in the case of my Proprietary concern

M/s _________________________________________, which is submitting the

accompanying Bid/Tender, nor any other concern in which I am proprietor nor any

partnership firm in which I am involved as a Partner, are presently or having during the

past three years, been placed on any black list or holiday list declared by OMC’s or by any

department of any Government (State, Provincial, Federal or Central) or by any Public

Sector Organization in India or in any other country nor is there pending any inquiry by

OMC’s or any Department of Government or by any other Public Sector Organization in

India or in any other country, in respect of any corrupt or fraudulent practice(s) against me

or any other of my proprietorship concern(s) or against any partnership firm(s) in which I

am or was at the relevant time involved as a partner, except as indicated below:

(Here give particulars of blacklisting or holiday listing, and/or inquiry in absence thereof

state “NIL”)-

In the case of a Partnership Firm:

We hereby declare that neither we,

M/s______________________________________submitting the accompanying

Bid/Tender nor any partner involved in the said firm either in his individual capacity or as

proprietor or partner of any firm or concern presently are or within the past three years

have been or has been placed on black list or holiday list declared by OMC’s or by any

department of Government (State, Provincial, Federal or Central) or by any Public Sector

Organization in India or in any other country nor is there pending any inquiry by OMC’s or

any Department of any Government (State, Provincial, Federal or Central) or by any other

Public Sector Organization in India or in any other country, in respect of corrupt or

fraudulent practice(s) against us or any partner or any other concern or firm of which he is

proprietor or partner, except as indicated below:

(Here give particulars of blacklisting or holiday listing, and in absence thereof state “NIL”).

In the case of Company:

We hereby declare that neither we or a parent, subsidiary or other Company under direct

or indirect common parent (associate company) are presently nor have within the past

three years been placed on black list or holiday list declared by OMC’s or by any

Department of any Government (State, Provincial, Federal or Central) or by any Public


Date: 03/06/2019


Sector Organization in India or in any other country; and that there is no pending inquiry

by OMC’s or any Department of any Government (State, Provincial, Federal or Central) or

by any other Public Sector Organization in any country against us or a parent or subsidiary

or associate company as aforesaid, in respect of corrupt or fraudulent practice(s), except

as indicated below:

(Here give particulars of black list or holiday listing, and in absence thereof state “NIL”)

It is understood that if this declaration is found to be false in any particular, company shall

have the right to reject my/our/bid, and if the bid has resulted in a contract, the contract is

liable to be terminated without prejudice to any other right or remedy (including black listing

or holiday listing) available to Company.

Place:

Date: