REGIONAL COMPETITIVENESS OPERATIONAL PROGRAMME 7 TH SECTORAL MONITORING COMMITTEE MEETING

REGIONAL COMPETITIVENESS REGIONAL COMPETITIVENESS OPERATIONAL PROGRAMMEOPERATIONAL PROGRAMME

77THTH SECTORAL MONITORING COMMITTEE SECTORAL MONITORING COMMITTEE MEETINGMEETING

14 October 2010 – Ankara

Draft AgendaFor the Seventh Sectoral Monitoring Committee Meeting

For the Regional Competitiveness Operational Programme in Turkey(14 October 2010, 09:30 / MoIT)

1. Opening statements – by the Head of the Operating Structure, and by the Commission (HoS + EC)2. Approval of the Minutes of the last meeting (HoS + EC)3. Approval of the agenda of the Sectoral Monitoring Committee Meeting (HoS + EC)4. Information on the activities of the Audit Authority in the preparation of the Annual Audit Activity Report for the RCOP (Audit Authority)5. Information on state of play in first package of strategic projects (OS)6. Information on state of play in second project package (OS)7. Information on state of play in Measure 1.2 (financial engineering) (OS)8. Information on Monitoring Report and Monitoring Sheets (OS)9. Information on absorption (n+3), procurement plans and disbursement forecasts (OS)10. Information on technical assistance activities (OS)11. Information on new institutional set-up and preparations for Accreditation of Finance and Contracts Unit in RCP CIC (OS)12. Information on the implementation of the Communication Action Plan (OS)13. Information on the adoption of the modifying decision for the revisions and extension of the Operational Program and on the revision of the Financing Agreement, information on supplementary advance payment (EC)14. Information on the preparation of mid-term evaluation (HoS + Strategic Coordinator + NIPAC + EC)15. Indicative date for the next Sectoral Monitoring Committee (HoS + EC)16. AOB

SSTATE OF PLAY TATE OF PLAY IIN FN FIIRST PACKAGE OF RST PACKAGE OF STRATEGSTRATEGIIC PROJECTSC PROJECTS

11stst PROJECT PACKAGE PROJECT PACKAGE1st Project Package consists of 10 projects of the following Beneficiaries:

• KOSGEB,KOSGEB, Small and Medium Enterprises Development Organization

• TUBITAK, TUBITAK, The Scientific and Technological Research Council of Turkey

• MoIT-DG for R&D, MoIT-DG for R&D, Ministry of Industry and Trade DG for Industrial Research and Development (3 projects)

• MoCT, MoCT, Ministry of Culture and Tourism

• TOBB,TOBB, The Union of Chambers and Commodity Exchanges of Turkey • UoFT, UoFT, Undersecretariat of the Prime Ministry for Foreign Trade

• MoIT – RCP-CICMoIT – RCP-CIC, Technical Assistance + Publicity

11stst PROJECT PACKAGE PROJECT PACKAGE

Under 10 projects, there are 32 contracts :

From the 1st Project Package:

-19 Forecast Notice Published

-8 Procurement Notice Published

-1 Framework Contract awarded

-3 Contracts will be signed until the end of 2010.

-8 Contracts are expected to be signed within 2011.

01- Establishment of Business Incubators and Development of a Network 01- Establishment of Business Incubators and Development of a Network among Incubators in Turkey (Kastamonu, Malatya, Tokat)among Incubators in Turkey (Kastamonu, Malatya, Tokat)

Beneficiary: KOSGEBBeneficiary: KOSGEB

Type of Contract

(Budget €)

Date of Submission to

CFCU

Indicative Publication Date of

Procurement Notice

Indicative Date for signature of

ContractState of Play

Works(8.487.392) March 2010 November 2010 June 2011

The Forecast Notice for the Works was published on 14 July 2009.

The tender dossier has been sent to the EUD for ex-ante approval in late September, 2010. The Procurement Notice (PN) is expected to be published in the middle of November 2010.

Service (Supervision)

(939.500)March 2010 Published

(03.08.2010) June 2011

The Procurement Notice for the Supervision was published on 03 August 2010.

The tender evaluation has been going on and Short-List Notice is expected to be published in the middle of November.

11stst Project Package Project Package Priority Axes 1:Improvement of Business Environment Priority Axes 1:Improvement of Business Environment

01- Establishment of Business Incubators and Development of a Network 01- Establishment of Business Incubators and Development of a Network among Incubators in Turkey (Kastamonu, Malatya, Tokat)among Incubators in Turkey (Kastamonu, Malatya, Tokat)

Beneficiary: KOSGEBBeneficiary: KOSGEB

Type of Contract

(Budget €)


CFCU

Indicative Publication Date of

Procurement Notice



Technical Assistance

(Institutional Building)

(4.000.000)

The First Quarter of 2011

The Third Quarter of 2011


The OIS document has been approved by the EUD in June 2010 and the ToR document will be submitted to the CFCU in January 2011.

Supply(195.000)




The OIS document has been approved by the EUD in June 2010 and the ToR document will be submitted to the CFCU in the first quarter of 2011.


02- Establishment of Innovation Centre For Food – INNOFOOD CENTER (Kocaeli, 02- Establishment of Innovation Centre For Food – INNOFOOD CENTER (Kocaeli, G.Antep, Şanlıurfa, Giresun)G.Antep, Şanlıurfa, Giresun)

Beneficiary: TÜBİTAKBeneficiary: TÜBİTAKType of Contract

(Budget €)Date of Submission

to CFCU(indicative)

Publication Date of Procurement

Notice(indicative)

Date for signature of Contract(indicative)

State of Play

Technical Assistance(Institutional Building)

(1.978.350)




In February 2010, the Major Project Application Form was submitted to the Commission.

The admissibility letter from the Commission has been received.

The first comments of the Commission has not been received yet.

According to the comments of the Commission, the Major Application Form, Feasibility Report and Cost-Benefit Analysis of the project will be revised.

The procurement plan for this project will be prepared accordingly and more accurately.

Works(2.387.000)




Service (Supervision) (143.220)

The Second Quarter of 2011

The Fourth Quarter of 2011


Supply(16.033.683)



The Fourth Quarter of 2012


0303-04-05-TECHNOLOGY DEVELOPMENT ZONES (Gaziantep, Kayseri, Elazığ)-04-05-TECHNOLOGY DEVELOPMENT ZONES (Gaziantep, Kayseri, Elazığ)Beneficiary:Beneficiary: MoIT, DG for R&D MoIT, DG for R&D

Type of Contract(Budget €)


CFCU

Indicative Publication Date of Procurement

Notice



Technical Assistance (Institutional Building) (2.095.750 Gaziantep)

(1.215.176 Kayseri)(1.116.860 Elazığ)

April 2009November

2010October 2011

There will be 3 separate tenders for each TDZ.

The Forecast Notices for the Service were published on 9th and 24th of June 2009.

The last revision of the TA tender documents was submitted to the CFCU in the beginning of this month.

The revised OIS document is going to be submitted to the EUD within this month by the CFCU.

Supply(1.471.405 Gaziantep)

(553.970 Kayseri)(521.000 Elazığ)

April 2009The first

quarter of 2011

May 2011

The technical documents (Supply TS and Market Research) of the Technology Development Zones (TDZs) for Supply were merged in one Supply TS document upon the CFCU’s recommendation.

The Tender Dossier is under examination of the CFCU and their comments are expected in the near future.


0303-04-05-TECHNOLOGY DEVELOPMENT ZONES (-04-05-TECHNOLOGY DEVELOPMENT ZONES (Gaziantep, Kayseri, Elazığ)Gaziantep, Kayseri, Elazığ)Beneficiary:Beneficiary: MoIT, DG for R&D MoIT, DG for R&D

Type of Contract(Budget €)


CFCU


Notice



Works(3.848.294 Gaziantep)

(5.601.131 Kayseri)(4.764.826 Elazığ)

April 2009Published

(07.08.2010)March 2011

The technical documents of the Technology Development Zones (TDZs) for Works were merged in one Works TS document.

The PN has been published on 7th of August, 2010. The deadline for submission of tenders is on 23rd of November, 2010.

The first site visits in the framework of tender evaluation has been paid on 11th of October to Elazig TDZ and all the site visits will be completed within this month.

Service (Supervision) (366.000 Gaziantep)

(454.500 Kayseri)(366.000 Elazığ)

April 2009Published

(10.05.2010)May 2011

The PN has been published in the beginning of May, 2010.

The tender evaluation process has been going on; the Short-List Notice is expected to be published in the beginning of November, 2010.


06-Winter Tourism Corridor in Erzurum, Erzincan and Kars06-Winter Tourism Corridor in Erzurum, Erzincan and KarsBeneficiary: Ministry of CultureBeneficiary: Ministry of Culture and Tourismand Tourism (MoCT) (MoCT)

Type of Contract

(Budget €)


CFCU(Indicative )


Notice(Indicative )


Contract(Indicative )

State of Play



(1.876.000)




The comments from the EUD for the OIS document, Feasibility Report, Cost-Benefit Analysis and Environmental Impact Analysis have been received in April 2010. All the documents have been revised accordingly; but the single absent document of the programming stage is the results of drinking water analysis for Erzincan-Ergan Region, which is expected to be submitted by the MoCT within this month. According to those results, either the concerned documents are again going to be submitted to the EUD or the project design is going to be discussed to come up with the solution by all parties.

The MoCT has already sent the tender documents for works and TA and the MoIT examined the documents twice and the documents are ready to be submitted to the CFCU provided that the programming stage finalized soon.

Works(5.492.033)





(Supervision) (720.500)




Supply(101.377)





0077- Enlargement of the European Turkish Business Centres Network- Enlargement of the European Turkish Business Centres Network to to Sivas, Sivas, Antakya, Batman, VanAntakya, Batman, Van

Beneficiary:Beneficiary: TOBB TOBB

Type of Contract

(Budget €)


CFCU


Notice





(7.500.000)

31 March 2009Published

21.01.2010January 2011

The contract signature is expected to be finalized in November, 2010.

Supply(600.000)


19.05.2010November 2010

The contract signature is expected to be finalized in November, 2010.

Supply(400.000)

The First/Second Quarterof 2011

December 2011(indicative)

May 2012 TS will be prepared in further phases.

11stst Project Package Project Package Priority Axes 2: Strengthening of Enterprise Capacity and Foster EntrepreneurshipPriority Axes 2: Strengthening of Enterprise Capacity and Foster Entrepreneurship

0088-Strengthening of SMEs for Networking and Regional Cooperation (Samsun, -Strengthening of SMEs for Networking and Regional Cooperation (Samsun, Trabzon, Gaziantep, Kahramanmaraş, Çorum)Trabzon, Gaziantep, Kahramanmaraş, Çorum)

Beneficiary:Beneficiary: UFT UFTType of

Contract(Budget €)


CFCU


Notice





(3.500.000)


04.02.2010 November 2010 The contract signature is expected to be finalized in November, 2010

Supply(500.000)


18.08.2010January 2011

The First PN and TD were published in March 2010, but the tender was cancelled by the CFCU. The second PN has been published in August this year and the deadline for submission of tenders is 1st of November, 2010. The contract signature date is expected to be in January 2011.

Supply(300.000 )


(indicative)


(indicative)


(indicative)Tender documents will be prepared in further

phases.Supply

(700.000)


(indicative)


(indicative)


(indicative)

11stst Project Package Project Package Priority Axes 2: Strengthening of Enterprise Capacity and Foster Entrepreneurship Priority Axes 2: Strengthening of Enterprise Capacity and Foster Entrepreneurship

SSTATE OF PLAY TATE OF PLAY IIN SECOND PROJECT N SECOND PROJECT PACKAGEPACKAGE

June 2010 July 2010 August 2010 September 2010 October 2010

Identification of Sector Specific Experts within the UNDP TC Project

Trilateral Kick-off Meetings

Site visits

Submission of First Draft Reports

Mid-Term Review Meetings

Submission of 6 OISs to EUD for Final Approval

Rejection of 6 OISs by EUD

Submission of 9 OIS

Site visits

Extension of UNDP TC Project

SECOND PACKAGE OF PROJECTSPROGRESS OR NOT?

Timelines and Methodology of UNDP Technical Cooperation (TC) Project

November 2010December

2010 January 2011 February 2011

Finalization of 8 OISs



Handover-Takeover Process (UNDP TC Project – RCOP TA Project)

Identification of Operations subject to RCOP-Technical Assistance (TA) Operation

Finalisation of 11-13 OISs

SECOND PACKAGE OF PROJECTSPROGRESS OR NOT?

Timelines and Methodology of UNDP Technical Cooperation (TC) Project

DELAY? YES

NEED FOR RE-EVALUATION OF OPERATIONS UNDER NEW CONDITIONS

Amendment of IPA Implementing RegulationDelay in the operationalisation of UNDP TC ProjectDifferent and complex approaches for the operations under Measure 1.4Comprehensive list of annexes and supporting documents of OIS Difficulty at designing and diversifying TA components of OISs.Overlap with previous EU supported operationsLow capacity of beneficiaries and slow reaction timeline Lack of human resource capacity of whole IPA system

Finalized by trilateral consultationMulti-lateral consultation and settlementStill under discussionSimplify and standardise the preperation methodology of relevant documents.Identification of necessary generic activitiesExclusion of similar activitiesContinuously informIncrease the number of RCP-CIC staff

SOLUTIONFACTOR

RE- EVALUATION OF MATURITY OR LEVEL OF PROGRESS

RE-EVALUATION METHODOLOGY

LEVEL OF PROGRESS

ABSORPTION (Indicative)

67 M.€67 M.€

44 M.€44 M.€

47M.€47M.€

27 M.€27 M.€

20 M.€ 20 M.€

SSTATE OF PLAY TATE OF PLAY IIN N MEASURE 1.2MEASURE 1.2

MEASURE 1.2 FINANCIAL ENGINEERING INSTRUMENTS

PROJECT 1: GREATER ANATOLIA GUARANTEE FACILITY (GAGF)


PROJECT 1: GREATER ANATOLIA GUARANTEE FACILITY (GAGF)


PROJECT 2: GAP (Southeastern Anatolia Project) Venture Capital (GAP-VC)

ABSORPTABSORPTIION ON CAPACITY CAPACITY ((NN++3) 3) AND DAND DIISBURSEMENT FORECASTSSBURSEMENT FORECASTS

ALLOCATED BUDGET FOR RCOP

Year EU Contribution (EUR)

National Contribution(EUR)

Total EUR

2007 41.900.000 7.394.118 49.294.118

2008 43.500.000 7.676.471 51.176.471

2009 54.800.000 9.670.588 64.470.588

2010 71.430.000 12.605.294 84.035.294

2011 88.020.000 15.532.941 103.552.941

TOTAL 299.650.000 52.879.412 352.529.412

TOTAL BUDGET OF THE PACKAGES

Package Number of the projects

EU Contribution (EUR)

National Contribution(EUR)

Total EUR

First Project Package (%85-%15)

10 75.999.005 13.411.589 89.410.594

Second Project Package(%82-%18)*

44 168.100.000 36.900.000 205.000.000

Third Project Package(%85-%15)

2 40.800.000 7.200.000 48.000.000

TOTAL 56 284.899.005 57.511.589 342.410.594

* Average of the sustainability analysis of several projects in second package

DISBURSEMENT FORECAST AND N+3 GAPExpenditure Estimations (EU Contribution)

2010 2011 2012 2013 2014 TOTAL

First Package2.151.195 36.119.868 30.541.523 7.018.259 168.160 75.999.005

Second Package 0 3.936.000 117.342.000 35.588.000 11.234.000 168.100.000

Third Package (Mea.1.2) 27.200.000 13.600.000 0 0 0 40.800.000

TOTAL (per year) 29.351.195 53.655.868 147.883.522 42.606.259 11.402.160 284.899.005

TOTAL (cumulative) 29.351.195 83.007.063 230.890.586 273.496.845 284.899.005 284.899.005

N+3 ExpenditureRequirements

41.900.000 43.500.000 54.800.000 71.430.000 88.020.000 299.650.000

Expenditure paid and declared*(A.P. 64.275.000)

-22.375.000 21.125.000 75.925.000 147.355.000 235.375.000 299.650.000

N+3 Gap (cumulative) 6.976.195 61.882.063 154.965.586 126.141.845 49.524.005 -14.750.995

*Figures also include the advance payment which is equal to 64.275.000€ .**It should be paid and declared to the EC by the end of 2017.

INFORMATINFORMATIION ON ON ON TECHNTECHNIICAL ASSCAL ASSIISTANCESTANCE (TA) (TA)

ACTACTIIVVIITTIIESES

TA Operation (2007 TR 16I PO 003. 3.1. 01)

Components of the Operation Corresponding Contract Budget (Euro)

Component 1 – Capacity building in programme and project level: training and support in management and implementation functions to the RCP – CIC and final recipients

Service contract 1TR07R3.01-01Technical Assistance on Institutional Building for the Implementation of RCOP

6.770.000Component 2 – Supporting the establishment of the RCP – CIC Finance and Contracts Department (FCD)

Component 3 – Establishment of the MIS System within the RCP-CIC

Service contract 1TR07R3.01-02Technical Assistance on MIS for the Implementation of RCOP

1.743.500

Component 4 – Supply component Supply contractTR07R3.01-10Supply of IT Equipment for Management Information System

251.310

Component 5 – Support for programme and operations monitoring and implementation (lump-sum)

Direct contractLump-sum covering of the per-diem, transportation and accommodation charges of experts and staff who are on mission)

200.000

Component 6- Framework contracts (lump-sum)

FWC 1 (Road map for the Establishment of the FCD within RCP-CIC)FWC2(Study for Compliance Assessment Audit of MoIT)

400.000

GRAND TOTAL

9.364.810


Contracts State of Play

1

TR07R3.01-01

Technical Assistance on Institutional Building for the Implementation of RCOP

• The P/N published on 29th of Jan. 2010 and the tender evaluation process was launched.• Short list notice was published on 4th of June 2010. •Evaluation of technical offers has been completed by the Evaluation Committee (second half of September 2010)• The expected date for the official commencement of this operation is November 2010.

2

TR07R3.01-02

Technical Assistance on MIS for the Implementation of RCOP

Forecast Notice published on 04.06.2009. ToR is revised by MoIT and sent to CFCU on 6th July 2010


Contracts State of Play

3 TR07R3.01-10 Supply of IT Equipment

for Management Information System

Forecast Notice published on 04.06.2009. TS is revised by MoIT and sent to CFCU on 6th July 2010

4

TR07R3.01-03

FWC (Road map for the Establishment of the FCD within RCP-CIC)

•has been awarded on 24.06.2010 with a budget of 116.818€ •implementation has been launched in the beginning of July 2010. • to be finalised by November 2010

5 TR07R3.01-07

FWC (Study for Compliance Assessment Audit of MoIT)

ToR is prepared and sent to CFCU on 28 Sept. 2010 by MoIT

Direct contract An official letter sent to DG REGIO on 13th July 2010 asking for an instruction note defining the methodology to sign a direct grant contract

Other TA Activities

MATRA Project (Support to MoIT for the proper implementation of the RCOP (G2G EVD Project))

Finalised in June 2010. Final Report is submitted to RCP-CIC.

UNDP TC (for reviewing and revision of OIS for 2nd project package)

Ongoing.

NEW INSTITUTIONAL SET-UP AND NEW INSTITUTIONAL SET-UP AND PREPERATIONS FOR ACCREDITATION OF PREPERATIONS FOR ACCREDITATION OF

FINANCE AND CONTRACTS DEPARTMENT FINANCE AND CONTRACTS DEPARTMENT UNDER RCP-CIC UNDER RCP-CIC

33

REGIONAL COMPETITIVENESS PROGRAMME COORDINATION AND IMPLEMENTATION CENTER

Head

of

Op

era

tin

g

Str

uctu

re (

HO

S)

Dep

uty

U

nd

ers

ecre

tary

Head

of

Cen

ter

Programming Department

Technical Implementation

Department

Quality Assurance and Control Department

Monitoring and Evaluation

Department

Finance and Contracts

Department

Programming DivisionProgramming Division

TA&HR DivisionTA&HR Division

Publicity DivisionPublicity Division

Planning DivisionPlanning Division

Implementation Division

Implementation Division

Control DivisionControl Division

Risk Management Division

Risk Management Division

Monitoring DivisionMonitoring Division

Evaluation DivisionEvaluation Division

Finance Division

Contracts Division

10

10

3

3

9

13

2

5

1

18

FINANCE AND CONTRACTS DEPARTMENT

According to the New Agreement with CFCU, the delegated tasks will be taken on board gradually.


Activities for Capacity Building under FCD


Work Load of FCD in terms of Project and Contract Numbers

Number of ProjectsNumber of Projects Number of Contracts

Resp. Inst.

1. Pack.

2. Pack.

3. Pack.

TOTAL

1. Pack.

2. Pack.

3. Pack.

TOTAL

CFCU10 13 2 25 32

52 (Appr.

)2

86(Appr.

)

FCD FCD RCP-RCP-CICCIC

- 31 - 31 -124

(Appr.)

-124

(Appr.)

* Following April 2012


Spatial Needs

Taking the fact that the tendering, contracting, payment and accounting procedures of totally 124 contracts will

be carried out by the FCD following April 2012 in to account … ;

Totally 7 Rooms for Tendering and 10 Rooms for office is needed.


ACTION PLAN FOR THE ESTABLISHMENT OF FCD UNDER RCP-CIC 2011 2012

Action Resp.January February March April May June July August Sept. October Nov. Dec. January February March April

1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4

Application to NAO for Accreditation

MoIT

Compliance Assesment TA

Submission of the ToR to the CFCU MoIT

Submission of the FwC ToR to the EU Delegation after the Revision

CFCU

Preperations and the Publication of the Tender

CFCU

Tender Process and the Signature of the Contract

CFCU

Preperation and submission of draft Assesment Report

TA

Preperation and submission of final Assesment Report

TA

Implementation of the Assesment Findings

MoIT

NAO Akrediatasyonu NAO

Application to EC for Accreditation

NAU

Assesment of the EC EC

Submission of the Draft Report EC

Submission of the Final Report EC

Conferral of Management to the Ministry

EC


THANK YOU FOR YOUR ATTENTION

Ministry of Industry and TradeRegional Competitiveness Programme

Coordination and Implementation Centre

e-mail: [email protected] Web adress: ipaweb.sanayi.gov.tr

ipa.stb.gov.tr

Documents

REGIONAL COMPETITIVENESS OPERATIONAL PROGRAMME 7 TH SECTORAL MONITORING COMMITTEE MEETING