REGIONAL DISTRICT OF NORTH OKANAGAN

MINUTES of a REGULAR meeting of the BOARD of DIRECTORS of the REGIONAL DISTRICT OF NORTH OKANAGAN held in the Boardroom at the Regional District Office on Wednesday, January 18, 2012

Members: Director P. Nicol Director R. Fairbairn Director S. Fowler Director D. Dirk Director H. Cyr

Staff:

Also

Director K. Acton Director J. Brown Director R. Sawatzky Director J. Cunningham Director B. Fleming Director M. Macnabb Director E. Foisy Director J. Pearase

T. Hall D. Sewell L. Mellott R. Smailes D. McTaggart N. Kohnert C. Mazzotta A. Kittel R. Baker K. Pinkoski T. Nelson C. Howkins

Present: Councillor G. Kiss Councillor M. Besso Alternate Director J. Garlick Alternate Director B. Spiers Alternate Director C. Lord Media and Public

City of Vernon Electoral Area "0" City of Armstrong District of Coldstream City of Enderby Village of Lumby Township of Spallumcheen City of Vernon City of Vernon Electoral Area "B" Electoral Area "C" Electoral Area "E" Electoral Area "F"

Administrator General Manager, Finance

Chair Vice Chair

General Manager, Electoral Area Administration General Manager, Planning and Building General Manager, Engineering Regional Engineering Services Manager I nformation Services Manager Regional Growth Strategy Coordinator Community I Protective Services Manager Parks Planner Community Development Coordinator Senior Clerk (taking minutes)

District of Coldstream District of Coldstream District of Coldstream City of Vernon City of Vernon

Kari Cameron, Executive Assistant to the Administrator was acknowledged for her 10 years of service to the Regional District of North Okanagan.

CALL MEETING TO ORDER

The meeting was called to order at 4:05 p.m.

Board of Directors Minutes - Regular - 2 - January 18, 2012

APPROVAL OF AGENDA

Moved and seconded by Directors Acton and Fleming That the Agenda of the January 18, 2012 regular meeting of the Board of Directors with the following additions:

• E.24 - Parks Discussion CARRIED

ADOPTION OF MINUTES

Board of Directors - January 4, 2011

Moved and seconded by Directors Cunningham and Pearase That the minutes of the January 4, 2012 meeting of the Board of Directors be adopted as circulated.

CARRIED

Committee of the Whole - January 4, 2012

Moved and seconded by Directors Pearase and Foisy That the minutes of the January 4, 2012 meeting of the Committee of the Whole be adopted as circulated.

CARRIED

DELEGATIONS

United Way

Linda Yule, Executive Director for United Way provided an overview of the program to the Board of Directors and requested that the Recreation Centre fees be waived for the United Way Wine Expo event on March 1, 2012.

Ribbons of Green Trail Society

David Smith, President for the Ribbons of Green Trail Society introduced himself to the Board and then introduced Ribbons of Green Trail Society member Bryn Jones. Mr. Jones gave a presentation outlining potential options to connect Lakeview Drive in Coldstream to the Kal Lookout on Kalamalka Lakeview Drive so that the City of Vernon, District of Coldstream and Kekuli Bay area would be connected as the current trail is difficult to navigate. He requested that the funds be provided to assist in the completion of the trail.

Okanagan Film Commission

John Trainor, introduced Jon Summerland with the Okanagan Film Commission and advised the Board of Directors that supporting this initiative would be a very good investment.

Jon Summerland, Film Commissioner with the Okanagan Film Commission gave a PowerPoint presentation for Annual Funding and spoke to the benefits of supporting the film industry in the Okanagan.

Board of Directors Minutes - Regular

Agricultural Land Commission Application PRICE, Sherry [File No. 11-0573-B-ALR]

- 3 - January 18, 201 2

Sherry Price spoke to her application and requested that the Board of Directors support her application.

Agricultural Land Commission Application BOPFINGER, Walter and Lillian c/o W.E. Maddox [File No. 11-0611-D-ALR]

No one was present to speak on this matter.

NEW BUSINESS

Bylaw 2279 - Greater Vernon Parks, Recreation and Culture Service Development Cost Charge

Moved and seconded by Directors Dirk and Cunningham That Third reading given to Greater Vernon Parks, Recreation and Culture Service Development Cost Charge Bylaw No. 2279, 2007 by resolution on November 7, 2007 be rescinded.

CARRIED

Moved and seconded by Directors Dirk and Cunningham That Greater Vernon Parks, Recreation and Culture Service Development Cost Charge Bylaw No. 2279, 2007 as amended, be given Third Reading.

CARRIED

Bylaw 2528 - Recyclables Collection Rates Amendment

Moved and seconded by Directors Acton and Cunningham That Recyclables Collection Rates Amendment Bylaw No. 2528, 2012 be given First, Second, and Third readings.

CARRIED

Moved and seconded by Directors Acton and Sawatzky That Recyclables Collection Rates Amendment Bylaw No. 2528, 2012 be Adopted .

CARRIED

Bylaw 2532 - Municipal Solid Waste Management Amendment

Moved and seconded by Directors Acton and Cyr That Municipal Solid Waste Management Amendment Bylaw No. 2532, 2012 be given First, Second and Third readings.

CARRIED

Moved and seconded by Directors Macnabb and Sawatzky That Municipal Solid Waste Management Amendment Bylaw No. 2532, 201 2 be Adopted .

CARRIED

Board of Directors Minutes - Regular - 4 - January 18, 2012

Bylaw 2416 - Rezoning RAUSER, Lyle [File No, 09-0125-B-RZ]

Moved and seconded by Directors Macnabb and Fleming That staff be directed to proceed with Option 3 of the site specific text amendments in the staff report dated December 6, 2011 ; and further, That Final Adoption of Rezoning Bylaw No. 2416, 2009 be withheld until the applicant has: 1. provided a letter of undertaking to register a Section 219 Covenant to prohibit fee-simple or bare

land strata subdivision of the property in accordance with Rural Vernon Official Community Plan; 2. satisfied the conditions of the Ministry of Transportation and Infrastructure with regard to road

dedication for Pleasant Valley Road; 3. confirmed that the proposed parking area has been paved in accordance with the requirements of

the Zoning Bylaw.

Agricultural Land Commission Application PRICE, Sherry [File No. 11-0573-B-ALR]

Moved and seconded by Directors Fairbairn and Fleming

CARRIED

That the application under Section 21 (2) of the Agricultural Land Commission Act which proposes to subdivide the property legally described as Lot 1, Sec 6, Twp 9, ODYD, Plan KAP55268 and located at 410 Bailey Road, Electoral Area "B" be authorized for submission to the Agricultural Land Commission.

CARRIED

Agricultural Land Commission Application BOPFINGER, Walter and Lillian clo W.E. Maddox [File No. 11-0611 -D-ALR]

Moved and seconded by Directors Fairbairn and Pearase That the application of Walter & Lillian Bopfinger clo W.E. Maddox under Section 21 (2) of the Agricultural Land Commission Act to subdivide land in the ALR for that property legally described as District Lot 1930, ODYD, located at Trinity Valley road, Electoral Area "0 " recommending not to authorize for submission to the Agricultural Land Commission pursuant to Section 25(3) of the Agricultural Land Commission Act be deferred until a future Board of Directors meeting .

CARRIED

Annexation Referral CITY OF VERNON [File No. 11-0679-C-REF]

Moved and seconded by Directors Macnabb and Fleming That the City of Vernon Annexation Application regarding subject properties Strata Lots 1 and 2 and 2, KAS2581 , Twp 8, ODYD and Rem. Lot 2, Plan 3631 , Sec 12, Twp 8, ODYD, located at 5821 Silver Star Road and 5930 & 5932 Star Road in Electoral Area "C", not be supported.

CARRIED

Release of Statutory Right of Way - Roy and Dianne Farnsworth

Moved and seconded by Directors Dirk and Cyr That the Statutory Right of Way LB409885 registered in favour of the Regional District on Lot G, Section 26, TWP 9, ODYD, Plan 11207, except plans 17866, KAP 50093 and KAP 90056 be released and the attached (Schedule "A") be endorsed.

CARRIED

Board of Directors Minutes - Regular - 5 - January 18, 2012

Summary of Regional Growth Strategy First Nations' Participation Activities

Moved and seconded by Directors Pearase and Brown That the report dated October 17, 2011 from the Regional Growth Strategy Coordinator regarding Summary of Regional Growth Strategy First Nations Participation Activities be received for information and forwarded to the Ministry of Rural and Community Development for their information.

CARRIED

Regional Growth Strategy Action Planning

Moved and seconded by Directors Dirk and Fowler That the 'Creating the 5-Year Action Plan Work Plan ', dated November 7,2011 , be endorsed.

CARRIED

Regional Growth Strategy 5 Year Action Plan Prioritization Workshop #1 (Strategic Directions)

Moved and seconded by Directors Acton and Pearase That the report dated November 7, 2011 from the Regional Growth Strategy Coordinator regarding the results of the 5-Year Action Plan Prioritization Workshop be received for information; and further; That the attached report 'Regional Action Planning Prioritization Workshop #1 : Outcomes' be referred to municipal councils and the Electoral Area Advisory Committee for consideration as a starting point for discussion on their relative priorities; and further, That a second Regional Growth Management Advisory Committee Action Planning Prioritization Workshop be scheduled in early 2012.

CARRIED

Regional Growth Strategy Potential Actions

Moved and seconded by Directors Dirk and Acton That the report dated November 2, 2011 from the Regional Growth Strategy Coordinator regarding potential Regional Growth Strategy Actions be received for information; and further, That the Board of Directors consider the potential actions that are included within this report during the development of the Regional Growth Strategy 5-Year Action Plan.

CARRIED

Age-Friendly Grant Application

Moved and seconded by Directors Dirk and Acton That the 2011 Age-Friendly Planning and Project Grant Application for an Age-Friendly Housing Needs Assessment be supported.

CARRIED

Real Estate Foundation of British Columbia Grant Application: Regional Growth Strategy Monitoring and Evaluation

Moved and seconded by Directors Dirk and Sawatzky That the grant application to the Real Estate Foundation of British Columbia for the establishment of a RGS Monitoring and Evaluation Program be supported.

CARRIED

Board of Directors Minutes - Regular - 6- January 18, 2012

Electoral Area "0" Advisory Planning Commission Reappointments

Moved and seconded by Directors Fairbairn and Foisy That pursuant to Section 8 of Advisory Planning Commission Bylaw No. 1748, 2002, the following persons be reappointed to the Electoral Area "D" Advisory Planning Commission for a two year term to expire on December 31 , 2013:

• Gerald Altwasser; and • Dave Sparks.

CARRIED

Moved and seconded by Directors Fairbairn and Fleming That pursuant to Section 8 of Advisory Planning Commission Bylaw No. 1748, 2002, the following person be appointed to the Electoral Area "D" Advisory Planning Commission for a two year term to expire on December 31, 2013:

• Dennis Richardson. CARRIED

Electoral Area "F" Advisory Planning Commission ReappOintments

Moved and seconded by Directors Pearase and Foisy That pursuant to Section 8 of Advisory Planning Commission Bylaw No. 1748, 2002, the following person be reappOinted to the Electoral Area "F" Advisory Planning Commission for a two year term to expire on December 31, 2013:

• C. Dale Fennell CARRIED

Moved and seconded by Directors Pearase and Fleming That pursuant to Section 8 of Advisory Planning Commission Bylaw No. 1748, 2002, the following person be appointed to the Electoral Area "F" Advisory Planning Commission for a two year term to expire on December 31 , 2013:

• Dick McKinney CARRIED

Greater Vernon Parks Service Concerns

Moved and seconded by Directors Dirk and Sawatzky That the letter dated October 14, 2011 from the District of Coldstream re : Greater Vernon Parks service concerns be brought forward for consideration at the Service Review meeting to be held for the Greater Vernon Parks, Recreation and Culture Service.

CARRIED

Gallery Vertigo

Moved and seconded by Directors Dirk and Sawatzky That the request from Gallery Vertigo for $30,000 in operating funds for 2012 be deferred to the Greater Vernon Advisory Committee Special Meeting - Parks, Recreation and Culture Budget to be held on January 26, 2012.

CARRIED

Board of Directors Minutes - Regular - 7 - January 18, 2012

2014 Royal Bank Cup Bid Committee

Moved and seconded by Directors Dirk and Sawatzky That a letter of support in principle for the 2014 Royal Bank Cup Bid be provided to the 2014 Royal Bank Cup Bid Committee.

CARRIED

Moved and seconded by Directors Dirk and Sawatzky That the request from the 2014 Royal Bank Cup Bid Committee to:

- waive the rental fee for the proposed RBC Cup event to be held at the Wesbild Centre, May 10-18, 2014; and

- allow the Royal Bank Cup Bid Committee to retain a portion of the concession and beer sales revenues that will be realized during the RBC Cup event.

be deferred to the Greater Vernon Advisory Committee Special Meeting - Parks, Recreation and Culture Budget to be held on January 26, 2012.

CARRIED

Vernon Public Arts Gallery

Moved and seconded by Directors Dirk and Sawatzky That a prorated grant be advanced to the Vernon Public Art Gallery to assist with interim funding; and further, That the request for operational funding for the Vernon Public Art Gallery be deferred to the Greater Vernon Advisory Committee Special Meeting - Parks, Recreation and Culture Budget to be held on January 26, 2012.

CARRIED

Moved and seconded by Directors Dirk and Sawatzky That a letter be sent to the Provincial government requesting that arts funding from gaming grants be restored to levels prior to the program cuts in August 2009.

CARRIED

Driveway Easement - Lumby and Area "D" Recycling and Disposal Facility

Moved and seconded by Directors Acton and Fairbairn That a ten metre wide road easement across the north side of the Lumby and Area "D" Recycling and Disposal Facility property located at 221 Trinity Valley Road and legally described as The SW X of the SE X of Section 13, Twp. 2, ODYD be granted to Chris and Barbara Berlin to legalize a driveway that has been used for more than ten years; and further, That all costs associated with registration of the road easement be borne by Chris and Barbara Berlin.

CARRIED

Fire Training Centre Service Review

Moved and seconded by Directors Macnabb and Cyr That the Memorandum of Understanding - FTC New Model of Operations dated November 17, 2011 be forwarded to participants for endorsement.

CARRIED

Board of Directors Minutes - Regular - 8 - January 18, 2012

Moved and seconded by Directors Cyr and Brown That the timeline as presented in the proposed Memorandum of Understanding - FTC New Model of Operations dated November 17, 2011 be accepted.

CARRIED

2012 Meeting Schedule

Moved and seconded by Directors Acton and Cunningham That the 2012 Meeting Schedule for regular meetings of the Board of Directors and its Standing Committees, be approved as follows:

Board of Directors: Wednesday, January 4, 2012 Wednesday, February 1, 2012 Wednesday, March 7, 2012 Wednesday, April 4, 2012 Wednesday, May 2, 2012 Wednesday, June 6,2012

Greater Vernon Advisory Committee: Thursday, January 5, 2012 Thursday, March 8, 2012 Thursday, May 3, 2012

Electoral Area Advisory Committee: Thursday, January 5, 2012 Thursday, March 8, 2012 Thursday, May 3, 2012

Wednesday, January 18, 2012 Wednesday, February 15, 2012

Wednesday, March 21 , 2012 Wednesday, April 18, 2012 Wednesday, May 16, 2012 Wednesday, June 20, 2012

Thursday, February 2, 2012 Thursday, April 5, 2012 Thursday, June 7, 2012

Thursday, February 2, 2012 Thursday, April 5, 2012 Thursday, June 7, 2012

Regional Growth Management Advisory Committee: Thursday, January 5, 2012 Thursday, February 2, 2012 Thursday, March 8, 2012 Thursday, April 5, 2012 Thursday, May 3, 2012 Thursday, June 7, 2012

White Valley Parks, Recreation and Culture Advisory Committee: Monday, January 9, 2012 Monday, February 13, 2012 Monday, March 12, 2012 Monday, April 9, 2012 Monday, May 14, 2012 Monday, June 11 , 2012

Parks Discussion

CARRIED

Director Macnabb discussed concerns regarding the Greater Vernon Parks, Recreation and Culture service and made a Notice of Motion to that effect.

Board of Directors Minutes - Regular - 9 - January 18, 2012

Notice of Motion

Moved and seconded by Directors Macnabb and Sawatzky That options be explored for the Board of Directors to support a motion to have staff invite presentations from other Regional Districts by which the presentations would help educate the Board on alternate methods of provide a park function , specifically which issues and efficiencies may be gained.

CARRIED

BUSINESS ARISING FROM DELEGATIONS

United Way

Moved and seconded by Directors Dirk and Sawatzky That the United Way's request to have the Recreation Centre fees waived for the United Way Wine Expo event on March 1, 2012 be referred to a Committee of the Whole meeting. .

CARRIED

Ribbons of Green Trail Society

Moved and seconded by Directors Dirk and Sawatzky That the Ribbons of Green Trail Society's request for funding to complete the trail to connect Lakeview Drive in Coldstream to Kal Lookout on Kalamalka Lakeview Drive, so that the City of Vernon , Coldstream and Kekuli Bay are connected be referred to the Greater Vernon Advisory Committee for consideration.

CARRIED

Okanagan Film Commission

Moved and seconded by Directors Fleming and Cyr That the Okanagan Film Commission's request for support be referred to next budget meeting.

REPORTS

Committee Meetings

Standing and Select Committees

Moved and seconded by Directors Dirk and Pearase That the minutes of the following meetings be received for information:

Greater Vernon Advisory Committee - Regular - January 6, 2012 Electoral Area Advisory Committee - Regular - January 6, 2012 Regional Growth Management Advisory Committee - Regular - January 6, 2012

CARRIED

CARRIED

Board of Directors Minutes. - Regular - 10 - January 18,2012

Administrator's Report

Recreation Center Tour

The Administrator advised that there will be a tour of the Recreation Center following the Greater Vernon Advisory Committee Special Budget Meeting on January 24, 2012.

Kin Race Track

The Administrator provided an update on the presentation to O'Keefe Ranch Board of Directors on February 9, 2012 regarding Kin Race Track.

Chair Report

Meeting with Minister Lekstrom regarding Okanagan Subdivision (Armstrong to Grindrod) Rail Discontinuance

The Chair provided an update to the Board regarding the meeting on January 11 , 2012 with Minister Blair Lekstrom from the Ministry of Transportation and Infrastructure regarding the Okanagan Subdivision (Armstrong to Grindrod) Rail Discontinuance rail.

Priority Setting for 2012

The Chair advised that Director Fowler, Macnabb and himself would be meeting to discuss setting priorities for the Board of Directors in 2012.

Valleywide Chief Administrative Officer I Okanagan Chair Meeting Update

The Chair provided an update to the Board regarding the Valleywide Chief Administrative Officer I Okanagan Chair meeting that he attended earlier that day.

IN CAMERA

Moved and seconded by Directors Dirk and Fairbairn That, pursuant to Section 92 of the Community Charter, the regular meeting of the Regional Board convene In Camera to deal with matters deemed closed to the public in accordance with Sections 90(1 )(e) and (g) of the Community Charter.

CARRIED

The regular meeting of the Board of Directors adjourned to meet In Camera at 5:41 p.m.

The regular meeting of the Board of Directors reconvened at 6:08 p.m.

Board of Directors Minutes - Regular - 11 - January 18, 2012

ADJOURNMENT

There being no further business, the meeting was adjourned at 6:09 p.m.

Certified Correct:

Chair

PATRICK NICOU

CHAIR