Sheet2CASUAL LEAVES/OPTIONAL HOLIDAYS REIGSTERDESPATCH REGISTERREGISTER OF REGISTERS/FILES/DOCKETSDAILY COMMUNICATION STATUS REGISTERCOMMUNICATION EQUIPMENT REGISTERABC ANALYSIST & P REGISTEROFFICE EQUIPMENT REGISTERSTATIONERY AND CONSUMABLES REGISTERESTIMATE SANCTIONS REGISTER (BY OTHER OFFICES)PURCHASE ORDERS REGISTER (by other offices)Material Available in TLC STORES REGISTERSPARES REGISTERDIVERSION / DRAWALS REGISTERTHEFT OF MATERIAL & ACCIDENTS REGISTERDAILY PROGRESS OF WORKSPATROLLING OF OFC (Separate sheet for each line)INCUMBENCY REGISTERTRAINING REGISTERANNUAL INSPECTION REGISTERANNUAL APPRAISAL REPORTS REGISTERREVIEW MEETING REGISTERCONFIDENTIAL REGISTER

Sheet1CASUAL LEAVES/OPTIONAL HOLIDAYS REIGSTERS.NoDate of ApplicationDate on which appliedPurposeNo.of days appliedNo.of ays balance availableRemarksDESPATCH REGISTERS.NoSUBJECTTO WHOM SENTDETAILS OF REPLYREMARKSREGISTER OF REGISTERS/FILES/DOCKETSS.NoName of the Register/Files/DocketsRemarksDAILY COMMUNICATION STATUS REGISTERDATEName of the Station / LineTime if InterruptionDetails of faultAction towards rectificationRectification detailsTime of RectificationRemarksCOMMUNICATION EQUIPMENT REGISTERS.NoDescription of EqptDirectionEquipment DetailsFrequency bandCapacitySerial NoAny other detailsABC ANALYSISS.NoDescription of EqptMakeTypeQuantityRemarksT & P REGISTERS.NoDescriptionOpening BalancesMonthRemarksReceiptsIssuesBalanceOFFICE EQUIPMENT REGISTERS.NoDescriptionQuantityDetails of Receipts/IssuesRemarksSTATIONERY AND CONSUMABLES REGISTERDateDate of Receipts/IssuesQuantityInitial of the OfficerRemarksReceiptsIssuesBalanceESTIMATE SANCTIONS REGISTERS.NoSubjectAmountD.No /DateEstimate sanction Reg.NoA/C NoB.P NoERP NoREMARKSESTIMATE SANCTIONS REGISTER (BY OTHER OFFICES)S.NoSubjectAmountD.No /DateEstimate sanction Reg.NoA/C NoB.P NoERP NoREMARKSPURCHASE ORDERS REGISTERS.NoLPO NoD.No & DATEName and address of the firmDescriptionQtyERP NoDiversion detailsRemarksPURCHASE ORDERS REGISTER (by other offices)S.NoLPO NoD.No & DATEName and address of the firmDescriptionQtyERP NoDiversion detailsRemarksAGREEMENTS REGISTERS.NoSubjectName & Address of the ContractorAmountAgreement NoD.No/Date of Estimate SanctionsERP Reference NoRemarksTENDER OPENING REGISTER1. Enquiry Letter No.2.Sub:3.Specification No.S.NoName and address of the ContractorDescriptionAmounta)b)c)No.of quotations receivedNo. of Quotations OpenedNo. of quotations rejectedDEMAND DRAFTS REMITTANCE REGISTERS.NoName of the workName of the Contractor/FirmEnquiry NoAmountD.No/DateIssue bank & branchPCB No & Date of RemittanceRemarksRELEASE OF EMD & SDs REGISTERS.NoName of the workName of the Contractor/FirmAgreement NoEMD/SD AmountCheque No & DateRemarksREGISTRATION OF CONTRACTORS REGISTERS.NoName of the Contractor/FirmDetails of works for which registeredRegistration No & DateDate of Validity up toRemarksMaterial Available in TLC STORES REGISTERS.NoDescription of materialMake & TypeQty Available at TLC StoresRemarksBommuruGajuwakaSPARES REGISTERS.NoDescription of materialMake & TypeQty Available at Sub-stationsRemarksBommuruVemagiriEluruDIVERSION / DRAWALS REGISTERS.NoDiversion order NoP.O. ReferenceDescription of materialQuantityPurposeStores from which divertedDetails of drawalsRemarksQtyM.R.No & DateDrawn by whomTHEFT OF MATERIAL & ACCIDENTS REGISTERS.NoDetails of theft / accidentDate of theft / accidentDetails of FIRRemarksDAILY PROGRESS OF WORKSDateDetails of progress / works attendedReceiptsPATROLLING OF OFC (Separate sheet for each line)S.NoLocation inspectedNo. of KM inspectedNo.of splice boxes & Location Nos.Details of observationsDetails of actionRemarksFromToINCUMBENCY REGISTERS.NoName of the OfficerDate of joiningDate of ReliefDetails of ReferencesRemarksTRAINING REGISTERS.NoName of the personDesgn.Title of the training programmeTraining periodPlace of trainingReference under which nominatedDetails of attendenceREMARKSKPIS.NoName of the personDesgn.GradeRemarksTOUR DIARY APPROVAL REGISTERS.NoName of the personDesgn.Month & Date of receiptDate of approvalNo.of pagesWhether outside jurisdictionRemarksANNUAL INSPECTION REGISTERS.NoOffice which inspectedDate of inspection onReference in which inspection remarks forwardedRemarksANNUAL APPRAISAL REPORTS REGISTERS.NoName of the personDesgn.Period of AARs/SARReceived from whomReference in which receivedTo whom despatchedReference in which despatchedREMARKSLOANS & ADVANCES REGISTERS.NoName & Desgn. Of the applicantApplication RefrerenceAmount of loan sanctionedSanction Reference No.Month from which recovery is to be startedRemarksRetirement Notices RegisterS.NoBy whom call madeCalled Telephone noTo whom & placeWhether STD/Local callOfficial / personalRemarksREVIEW MEETING REGISTERDate of review meetingMembers presentPoints discussedBy whom action is to be takenDetails of compliance reportRemarksCONFIDENTIAL REGISTERS.NoSubjectReceived fromReceipt ReferenceAction takenRemarks

2013-14 Files ListSl.NoName of the RegisterRemarks1Annual Appraisal Reports Register2A.C Units maintenance Register3ABC Analysis Register4Agreements Register5AMC Register6Annual Inspections Register7Battery Readings register8Calendar of returns Register9Casual leave Optional Holidays Register10Cell phone Bills Register11Communication Equipment Register (Kakinada) Register12Communication Equipment Register (Vemagiri) Register13Confidential Dispatch Register14Confidential Receipts Register15Counters Register16Daily Communication Status Register17Daily Progress of Works Register18Dispatch Register19Diversion orders & Drawls Register20EPAX Programming Register21Equipment movement Register22ERP Maintenance register23Estimate sanctions Register(By Other Offices)24Firm bills Register25HRs Register26Increments Register27Incumbency Register28Initial accounts Register29Inspection Register30Inward (Receipts) Register31Loans & Advances Register32LOG Book33Manual Register34Material Available in 400 KV Kadiam TLC stores Register35M-Book movement Register36New equipment commissioning Register37O.K Calls Register38Office Equipment Register39Outstation PLCC maintenance Register40Patrolling of OFC Register41Performance Grading RegisterDiscontinued from 6/201342Permanent Imprest Register43PLCC Levels register44Provincial Staff Attendance Register45Purchase Orders Register(By Other Offices)46Register of Registers/Files/Dockets47Repairs Register48Review Meetings Register49Service Postage Register50Spare prints Register51Stationery & Consumables Register52Survey reports Register53T&P Register54T.A. Bills Register55Telephone message book.56Temporary Advance Register57Testing instruments Register58Theft of materials & Accidents Register59Tour diary approvals Register60Trainings Register61Work Dairy Register62Work Order Register

Sheet3Annual Appraisal Reports RegisterA.C Units maintenance RegisterABC Analysis RegisterAgreements RegisterAMC RegisterAnnual Inspections Register in Work Diary RegisterBattery Readings registerCalendar of returnsCasual leave Optional Holidays RegisterCell phone Bills RegisterCommunication Equipment Register (Kakinada)Communication Equipment Register (Vemagiri)Confidential Dispatch RegisterConfidential Receipts RegisterCounters RegisterDaily Communication Status RegisterDaily Progress of Works RegisterDispatch RegisterDiversion orders & DrawlsEPAX Programming RegisterEquipment movement RegisterERP Maintenance registerEstimate sanctions Register(By Other Offices)Firm bills RegisterHRs RegisterIncrements RegisterIncumbency RegisterInitial accounts RegisterInspection RegisterInward (Receipts) RegisterLoans & Advances RegisterLOG BookManual RegisterMaterial Available in 400 KV Kadiam TLC stores RegisterM-Book movement RegisterNew equipment commissioning RegisterO.K Calls RegisterOffice Equipment RegisterOutstation PLCC maintenance RegisterPatrolling of OFC RegisterPerformance Grading RegisterPermanent Imprest RegisterPLCC Levels registerProvincial Staff Attendance RegisterPurchase Orders Register(By Other Offices)Register of Registers/Files/DocketsRepairs RegisterReview Meetings RegisterService Postage RegisterSpare prints RegisterStationery & Consumables RegisterSurvey reports RegisterT&P RegisterT.A. Bills RegisterTelephone message book.Temporary Advance RegisterTesting instruments RegisterTheft of materials & Accidents RegisterTour diary approvals RegisterTrainings Register,Work Dairy RegisterWork Order RegisterStores check measurement Register Mentioned as not required in Ses list of registers