Regular Board of Trustees Meeting Thursday, November 15, 2012€¦ · board of trustees of community college district no. 502 counties of dupage, cook and will state of illinois thursday,

COLLEGE OF DuPAGE

Regular Board of Trustees Meeting

Thursday, November 15, 2012

Regular Board Meeting Agenda November 15, 2012

1. Call to Order 2. Roll Call

Page 1 of 3

BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 502

COUNTIES OF DuPAGE, COOK AND WILL STATE OF ILLINOIS

THURSDAY, NOVEMBER 15, 2012 7:00 P.M. ~ SSC-2200

REGULAR BOARD MEETING AGENDA

1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. PRESENTATIONS

4. A. Faculty / Student Showcase

Operating Room (OR) Simulation Kathy Cabai, Professor Surgical Technology

4. B. Student Life/Organizations and Clubs

Sue Martin, Dean Student Affairs

5. STUDENT TRUSTEE’S REPORT 6. PRESIDENT’S REPORT 7. COMMENTS FROM COLLEGE OF DuPAGE EMPLOYEES 8. COMMENTS FROM CITIZENS 8. A. District No. 502 Citizens 8. B. Citizens-at-Large 9. CONSENT AGENDA** (Roll Call Vote)

9. A. For Information: Standard Items 9. A. 1) Gifts and Grants Report 9. A. 2) Governmental Consortium/Cooperative Purchases Report 9. A. 3) Financial Statements

a) Schedule of Investments b) Operating Funds – Budget and Expenditures c) Disposal of Capital Assets

FUTURE MEETINGS Monday, November 19, 2007 5:00 p

FUTURE MEETINGS Monday, November 19, 2007 5:00 p

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9. B. For Approval: Standard items 9. B. 1) Minutes

a) October 15, 2012 Closed Session – Confidential – for Board Members Only b) October 15, 2012 Special Board Meeting

9. B. 2) Financial Reports a) Treasurer’s Report b) Payroll and Accounts Payable Report

9. B. 3) Bid Items a) McAninch Performing Arts Center (MAC) Bid Package 1 Rebid b) HVAC Testing for Health Science Center c) Berg Instructional Center (BIC) & Student Resource Center (SRC) Generator Control Replacement & Maintenance d) East Campus Irrigation Well – TO BE REBID e) West Campus Retention Basin f) Berg Instructional Center (BIC) GED Testing Lab Remodeling g) Campus Maintenance Center (CMC) Bid Package 2 Part II

9. B. 4) Requests for Proposals 9. B. 5) Purchase Orders a) Nursing Program, Integrated Longitudinal Testing Package b) Nuclear Medicine Full Body Mannequin c) Lab Volt Training Systems, Electro-Mechanical Technology Department 9. B. 6) Personnel Actions a) Ratification of Managerial Appointments

b) Ratification of Classified Appointments c) Ratification of Managerial Promotions / Transfers d) Ratification of Classified Promotions / Transfers e) Ratification of Operating Engineers Promotions / Transfers f) Ratification of Administrator Resignations / Terminations g) Ratification of Classified Resignations / Terminations

9. C. For Approval: Construction-Related Items 9. C. 1) Ratification of Construction Change Orders

Referendum-Related Projects Capital Budget Projects –

9. C. 2) Approval of Construction Change Orders

Referendum-Related Projects Capital Budget Projects –

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10. NEW BUSINESS 10. A. For Information None 10. B. For Approval 1) New Human Services Developmental Disabilities Certificate Program 2) Rental Fees for Continuing Education Youth Academy SU12 term – Community Consolidated School District 89 3) Service Excellence Training 4) Rental Fees for Continuing Education Youth Academy SU12 term – Community Christian Church (Yellow Box) 5) Tax Levy Collections 6) Resolution Abating the Taxes Heretofore Levied for the Year 2012 to Pay Debt Service 7) Property Tax Appeals Board (PTAB) Representation 11. ANNOUNCEMENTS BY BOARD CHAIRMAN 11. A. Communications

11. B. Calendar Dates

Campus Events (Note: * = Required Board Event)

*Thursday, December 20 – Regular Board Meeting – SSC-2200 – 7:00 p.m.

12. ADJOURN ** Certain recurring recommendations may be included in the Consent Agenda at the discretion of the President. At the request of a Trustee or the President, an item may be removed from the Consent Agenda for separate discussion or approval.

FUTURE MEETING

Thursday, December 20, 2012

7:00 p.m. – Regular Board Meeting – SSC-2200


4. PRESENTATIONS 5. STUDENT TRUSTEE’S REPORT 6. PRESIDENT’S REPORT


7. Comments from College of DuPage Employees

8. Comments from Citizens

A. District No. 502 Citizens

B. Citizens-at-Large


9. CONSENT AGENDA

A. For INFORMATION: Standard Items

1) Gifts and Grants Report 2) Governmental Consortium /

Cooperative Purchases Report - None 3) Financial Statements

Consent Agenda Item 9. A. 1)

November 15, 2012

COLLEGE OF DuPAGE REGULAR BOARD MEETING

STANDARD BOARD INFORMATION

1. SUBJECT

Gifts and Grants Status Report. 2. REASON FOR CONSIDERATION

The Board is provided with a monthly update of gifts and grants. 3. BACKGROUND INFORMATION

The attachments report the status of cash donations and in-kind gifts to the Foundation and the current status of operational public and private grants to the College.

College of DuPage Foundation

Monthly Gift Summary ReportOctober 1 - 26, 2012

Fund Description Gift Count Cash Pledges/Stocks Gifts-In-Kind Other Total

A. Zarcone Memorial Scholarship 1 $100.00 $0.00 $0.00 $0.00 $100.00

Athletic Fund 2 $50.00 $0.00 $0.00 $0.00 $50.00

August Zarcone Endowment 1 $50.00 $0.00 $0.00 $0.00 $50.00

Buffalo Theatre Ensemble 1 $30.00 $0.00 $0.00 $0.00 $30.00

College of DuPage Faculty Association Scholarship 4 $60.00 $0.00 $0.00 $0.00 $60.00

Community Farm Fund 2 $100.00 $0.00 $0.00 $0.00 $100.00

Community Promise Scholarship Fund 2 $30.00 $0.00 $0.00 $0.00 $30.00

Community Relations Fund 34 $8,757.24 $0.00 $879.00 $0.00 $9,636.24

Donald Carter Memorial Scholarship 2 $106.00 $0.00 $0.00 $0.00 $106.00

Early Childhood Education 2 $20.00 $0.00 $0.00 $0.00 $20.00

Everyone Matters Scholarship Fund 1 $500.00 $0.00 $0.00 $0.00 $500.00

General Fund 22 $5,270.00 $0.00 $0.00 $0.00 $5,270.00

General Scholarship Fund 34 $568.00 $0.00 $0.00 $0.00 $568.00

Golf 2012 6 $6,701.00 $0.00 $0.00 $0.00 $6,701.00

Hospitality Administration Program 5 $800.00 $0.00 $0.00 $0.00 $800.00

MAC Annual Fund 7 $900.00 $0.00 $0.00 $0.00 $900.00

Marriott Chicagoland Business Council Hospitality Scholarship 1 $2,000.00 $0.00 $0.00 $0.00 $2,000.00

Mary Mack Scholarship 1 $100.00 $0.00 $0.00 $0.00 $100.00

New Philharmonic/DuPage Opera Theatre 1 $100.00 $0.00 $0.00 $0.00 $100.00

Study Abroad Scholarship Fund 4 $70.00 $0.00 $0.00 $0.00 $70.00

Visiting Chefs Series (formerly Unique Pairings) 1 $3,000.00 $0.00 $0.00 $0.00 $3,000.00

WDCB Public Radio Future Fund 12 $974.00 $0.00 $0.00 $0.00 $974.00

Grand Totals: $30,286.24 $0.00 $879.00 $0.00 $31,165.24

146 Gift(s) listed

15 total planned gifts

College of DuPage Foundation

Fiscal Year 2013 Gift Summary ReportYear-to-Date as of October 26, 2012

Fund Description Gift Count Cash Pledges/Stocks Gifts-In-Kind Other Total

A. Zarcone Memorial Scholarship 1 $100.00 $0.00 $0.00 $0.00 $100.00

A.R.C. Memorial Scholarship 1 $50.00 $0.00 $0.00 $0.00 $50.00

Athletic Fund 9 $200.00 $100.00 $0.00 $0.00 $300.00

August Zarcone Endowment 1 $50.00 $0.00 $0.00 $0.00 $50.00

Batavia Plain Dirt Gardeners Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00

BioMerieux Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00

Buffalo Theatre Ensemble 11 $980.00 $200.00 $0.00 $0.00 $1,180.00

Cleve Carney Art Space Endowment Fund 3 $250.00 $4,500.00 $0.00 $0.00 $4,750.00

College of DuPage Faculty Association Scholarship 20 $785.00 $0.00 $0.00 $0.00 $785.00

Community Farm Fund 6 $400.00 $0.00 $0.00 $0.00 $400.00

Community Promise Scholarship Fund 8 $120.00 $0.00 $0.00 $0.00 $120.00

Community Relations Fund 56 $11,682.24 $0.00 $17,639.00 $0.00 $29,321.24

Culinary & Hospitality Center 1 $2,000.00 $0.00 $0.00 $0.00 $2,000.00

Dick Wood Memorial Scholarship 1 $100.00 $0.00 $0.00 $0.00 $100.00

Donald Carter Memorial Scholarship 5 $265.00 $0.00 $0.00 $0.00 $265.00

DuPage Chapter Mothers and More Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00

Early Childhood Education 8 $80.00 $0.00 $0.00 $0.00 $80.00

Eileen Ward Scholarship 2 $1,000.00 $1,000.00 $0.00 $0.00 $2,000.00

Everyone Matters Scholarship Fund 3 $650.00 $0.00 $0.00 $0.00 $650.00

Football Program Fund 2 $15,250.00 $0.00 $0.00 $0.00 $15,250.00

General Fund 96 $10,602.11 $0.00 $1,800.00 $0.00 $12,402.11

General Scholarship Fund 143 $17,357.00 $0.00 $0.00 $100,000.00 $117,357.00

Golf 2012 187 $82,451.00 $3,900.00 $10,553.50 $0.00 $96,904.50

Greg Joos Memorial Scholarship 4 $40.00 $0.00 $0.00 $0.00 $40.00

Healthcare Instructional Support 1 $54.07 $0.00 $0.00 $0.00 $54.07

Hospitality Administration Program 6 $2,717.99 $0.00 $0.00 $0.00 $2,717.99

Howard K. Canaday Music Scholarship 1 $2,500.00 $0.00 $0.00 $0.00 $2,500.00

Illinois Health Improvement Association Scholarship Fund 1 $800.00 $0.00 $0.00 $0.00 $800.00

Jerry Bradshaw Memorial Scholarship 1 $15,000.00 $0.00 $0.00 $0.00 $15,000.00

Jill Johnson Hall Memorial Scholarship 1 $2,000.00 $0.00 $0.00 $0.00 $2,000.00

MAC Annual Fund 50 $19,760.00 $1,650.00 $0.00 $0.00 $21,410.00

Margarita Salazar Respiratory Therapy Scholarship 1 $500.00 $0.00 $0.00 $0.00 $500.00

Marriott Chicagoland Business Council Hospitality Scholarship 1 $2,000.00 $0.00 $0.00 $0.00 $2,000.00

Mary Mack Scholarship 4 $125.00 $0.00 $0.00 $0.00 $125.00

Naperville Rotary Charities & the Rotary Club of Naperville Scholarship 1 $30,000.00 $0.00 $0.00 $0.00 $30,000.00

New Philharmonic/DuPage Opera Theatre 31 $6,141.00 $100.00 $0.00 $0.00 $6,241.00

Robert L. Wagner Scholarship Endowment 1 $75,000.00 $0.00 $0.00 $0.00 $75,000.00

Student Crisis Emergency Fund (formerly Murphy Presidential Scholarship) 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00

Study Abroad Scholarship Fund 16 $280.00 $0.00 $0.00 $0.00 $280.00

Tuition Relief Fund 1 $400.00 $0.00 $0.00 $0.00 $400.00

Veterans Textbook Scholarship 1 $500.00 $0.00 $0.00 $0.00 $500.00

Visiting Chefs Series (formerly Unique Pairings) 7 $8,180.00 $340.00 $0.00 $0.00 $8,520.00

WDCB Public Radio Future Fund 34 $2,671.01 $30.00 $0.00 $0.00 $2,701.01

Wilbur Walker Dodge Memorial Scholarship 1 $1,000.00 $0.00 $0.00 $0.00 $1,000.00

Grand Totals: $318,041.42 $11,820.00 $29,992.50 $100,000.00 $459,853.92

732 Gift(s) listed

15 total planned gifts

College of DuPageFY13 Grants Awarded Report

July 1, 2012 - October 26, 2012 Note: New Entries in Bold

Page 1 of 1

Granting Agency Title Division Project Director Type AmountStart Date

End Date Description

COMPETITIVE GRANTS

The Richard H. Driehaus Foundation

Buffalo Theatre Ensemble Liberal Arts

Amelia Barrett Connie Canaday Howard Private $18,000 10/15/12 10/31/14 Expand marketing efforts.

Illinois Arts Council

FY13 Partner In Excellence (McAninch Arts Center) Liberal Arts

Stephen Cummins Roland Raffel State $24,300 9/15/12 8/31/13

General operating support for the 2012-2013 season.

Illinois Department of Commerce and Economic Opportunity (DCEO)

FY12 Procurement Technical Assistance Center (PTAC)

Business & Technology Rita Haake Federal $51,000 7/1/12 6/30/13

To support operations of the COD Center for Entrepreneurship Procurement Technical Assistance Center (PTAC).

$93,300 AGENCY-ALLOCATED GRANTS

Illinois Arts Council

FY13 WDCB-FM Public Radio and Television Basic Grant

Marketing & Communications Scott Wager State $11,325 10/15/12 8/31/13 General operating support.

Illinois Community College Board

FY13 Career & Technical Education Program Postsecondary Perkins Academic Affairs Glenda Gallisath Federal $565,193 7/1/12 6/30/13

For CTE programs and activities, equipment acquisition, faculty and staff development, and education and industry collaborations that will support student opportunities to enhance academic success, build technical skills, and prepare for future careers.

$576,518 SUBCONTRACTOR / PARTNER in GRANT

IL Department of Human Services and IL Coalition for Immigrant and Refugee Rights

Illinois Refugee and Immigrant Citizenship Initiative (IRICI)

Continuing Education/ Extended Learning Dan Deasy State $15,323 7/1/12 6/30/13

Partnership with World Relief DuPage, West Chicago High School District 94 and Exodus World Services to offer citizenship preparation classes, tutoring, legal assistance and application services to DuPage County permanent residents.

SUBCONTRACTOR / PARTNER in GRANT $15,323$685,141

AGENCY-ALLOCATED GRANTS (Includes grants where it was necessary to develop a concept or project and follow comprehensive guidelines for proposal submission in order to receive allocated funds. Adherence to reporting requirements and ability to measure successful program outcomes determines the level of the award.)

FY13 Total All Grants as of October 26, 2012

COMPETITIVE GRANTS (Includes grants from State, Federal and Private Agencies where the proposal was in competition with other proposals and awards were made to a select number of institutions based on the merits of the project and proposal.)

Consent Agenda Item 09. A. 2)

November 15, 2012

COLLEGE OF DuPAGE

REGULAR BOARD MEETING

STANDARD BOARD APPROVAL

___________________________________________________________________

1. SUBJECT Consortium/Cooperative Agreement

There are no Governmental Consortium/Cooperative Purchases to report this month.


9. CONSENT AGENDA

B. For APPROVAL: Standard Items

1) Minutes

2) Financial Reports

3) Bids

4) Requests for Proposals (RFP) - None

5) Purchase Orders (PO)

6) Personnel Actions 7) In-Kind Donations Quarterly Report

Consent Agenda Item 9.B.1)a)

November 15, 2012

10/15/12 Closed Session Minutes

CONFIDENTIAL

FOR BOARD ONLY

Consent Agenda Item 9.B.1)b)

November 15, 2012

Special Board Meeting of 10/15/12 Page 1

BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 502 COUNTIES OF DuPAGE, COOK AND WILL

STATE OF ILLINOIS

MINUTES MONDAY, OCTOBER 15, 2012

HELD ON CAMPUS IN SSC-2200, GLEN ELLYN, IL CALL TO ORDER

At 7:01 p.m., the Special Meeting of the Board of Trustees was called to order by Chairman Carlin. ROLL CALL Present: Student Trustee Olivia Martin, Trustees Erin Birt, David Carlin, Dianne McGuire, Allison O’Donnell, Kim Savage, Nancy Svoboda and Joe Wozniak. Also Present: President Dr. Robert L. Breuder, Legal Counsel Respicio F. Vazquez of Franczek Radelet P.C., staff members, representatives of the press and visitors. (Minutes prepared by Erin Carrillo, Administrative Assistant, Office of the President.)

APPROVAL OF AGENDA Chairman Carlin called for a motion to approve tonight’s Agenda. Trustee Svoboda moved, Trustee Birt seconded the motion. On voice vote, the Board of Trustees approved the Agenda for the Special Board Meeting of October 15, 2012. The motion carried unanimously. PRESENTATIONS

Faculty / Student Showcase None.

Learning Commons Update – Lisa Stock, Dean Learning Resources, shared a presentation outlining the various departments within the Learning Commons.

o There are currently 270 faculty staff and students assisting in this function and providing services to students.

o They have a presence in the SRC Library and Learning Center; BIC in the Testing Center; OCC – Library Annex, Office of Instruction Development and COD Online; Naperville Center in the Learning Commons; Westmont Center in the Learning Commons and Bloomingdale Center – Learning Commons.

o The Learning Commons in the SRC is a “one-stop shop” for academic


November 15, 2012


assistance. Walk in and appointment-based sessions are available. This is a free service to all registered COD students.

o Services are in writing assistance, reading assistance, speech assistance and

math assistance. In Writing, Reading, Speech Assistance there was very little change in the appointments during the school year from FY11 to FY12, but that the summer assistance appointments grew 37%. Math assistance since beginning in 1992 have had a quarter of a million students signed-in for math assistance. Over 20,000 students have signed-in during FY12. First term in new Learning Commons Summer 2012 shows student sign-ins were up 17% and current term student sign-ins increased 20% over fall term last year.

o Tutoring reports that 70% of students who were performing poorly in their

course, completed the course successfully after receiving assistance. 50% of students indicated they would have dropped their course if tutoring was not available. Approximately one-half of the at-risk students using tutoring services were successful in their course.

o The Learning Commons also offers Flexible Learning Courses in Biology,

Dev. English, Dev. Math, Earth Science, French, Health Science, Literacy, Mathematics, Physics, Reading, Spanish and Writing, which are self-paced college credit courses where students work independently under the guidance of an instructor. Developmental Courses in Math and English are credit-based, individualized study. They encourage Developmental students to also use services in Writing, Reading and Math. The Course Connections opened in May, 2012 with over 5,000 students being served. Students receive assistance using Blackboard, MyAccess and COD website navigation. Since December 2011 over 900 students have been assisted in registering for MyMath Test, an online website that helps students prepare for the COMPASS Math placement test.

o Additional outreach activities include new student orientation, class visits,

division discipline meetings, new faculty orientation, ABE/ESL/GED information nights, admission and outreach events such as Open House, SPIN and Columbus Day visit, Chaparral Days Open House, Popcorn Wednesday and hosting a visit from Loyola University Tutoring Center and Waubonsee Community College Learning Enhancement Center Staff.

o Honor students, tradition and non-traditional age students; students who want

to go from a “B” to an “A”, students in developmental courses and any COD student wanting academic support use the Learning Commons.

o Motto for the Learning Commons: Not your “common” academic support

center.


November 15, 2012


Laps with Chaps 5K Run/Walk – Professor Ken Gray – Co-Chair and Joe Moore Associate Vice President Marketing & Communications shared a slide show presentation of the highlights of the run/walk scheduled for Saturday, October 20, 2012 at 4:30. This is a collaborative effort from all parts of the College with over 20 large and local business sponsorships.

o They are on pace to exceed last year’s outcome on all fronts.

o New this year they have received the Chicago Area Running Community’s (CARA) Certification’s seal of approval. They have set the start time back to 4:30 p.m. and have improved the course for better views of the campus and no 180° turns.

o The cost of the race is $30 pre-race day and $40 at the door, with $5

discounts given to COD students, team members, Chamber of Commerce members and CARA members. Prizes will be awarded in 14 age categories, including top overall male and female runners. More information can be found at www.cod.edu/5k or by visiting www.facebook.com/collegeofdupage.

STUDENT TRUSTEE’S REPORT

Student Trustee Martin recently attending the ACCT Conference held in Boston. A highlight of the trip was meeting other student trustees from across the country. They had very meaningful discussions about their plans at their colleges and that it helped centralize her goals as a student trustee.

o Several upcoming events include a blood drive on October 26, 2012 from 9

a.m. to 5 p.m. which will be hosted by the SLC. They are also hosting a spirit week this week, during which I will be helping different committees.

o They are getting close to the Naperville Campus visit. o Student Trustee Martin also discussed her goals to model with Dr. Breuder’s

outreach initiative and she will start to visit different groups on campuses and is excited at the prospect of getting to know and understand the kinds on campus.

PRESIDENT’S REPORT

Dr. Breuder spoke of renovation versus new construction and the difficulties that often come with renovations. Dr. Breuder turned the discussion over to Dave Giuffre, Senior Project Manager at College of DuPage. Mr. Giuffre spoke the Physical Education Center (“PEC”) Project.

o The PEC is currently undergoing a total renovation. During construction it was discovered that the steel columns that are behind column covers and glazing had undergone a significant degradation. Mr. Giuffre believes that the

http://www.cod.edu/5k


November 15, 2012


chlorine, the high humidity and the exterior temperatures had exposed the steel to significant environmental changes that were not anticipated and there was no way for them to anticipate this degradation when we did the initial designs.

o Upon discovery all work was halted in the building until it was inspected by an engineer.

o There are 8 total columns that are possibly affected and they are inspecting

the scope and damage of the affected columns and if they are salvageable. Once the building has been secured with structural scaffolding to support the precast panels and roof, they will continue to do exploration.

o They are using Larsen Engineering along with Legat Architects because they

know the building well and they are constructional engineers guiding us through this process.

o Mr. Giuffre will provide updates as they are available.

MOTION TO MOVE ITEM 10.B.2) Chairman Carlin asked to move up Item 10.B.2) FY2012 Audit so that the representative from Crowe Horvath could leave early. Secretary O’Donnell moved, Trustee Savage seconded, that the Board accept the FY2012 Audit. Student Trustee Martin’s preference is for the motion. On roll call, voting aye: Trustees Svoboda, Wozniak, Vice Chairman Birt, Trustee McGuire, Secretary O’Donnell, Trustee Savage and Chairman Carlin. Motion carried unanimously. COMMENTS FROM COLLEGE OF DuPAGE EMPLOYEES Glenn Hansen, President of the Faculty Association and Faculty Senate, welcomed the ILPEX Examiners to campus. Mr. Hansen commented on the Board Retreat Agenda and minutes and on his Photography program. Robert Hazard, Assistant Professor spoke of the September 14th issue of The Courier, in the article titled “President shares Pizza, Ideas.” COMMENTS FROM DISTRICT 502 CITIZENS There were no comments from District 502 citizens.

COMMENTS FROM CITIZENS AT-LARGE

There were no comments from citizens at-large. CONSENT AGENDA Chairman Carlin asked if there were any Consent Agenda items the Board would like to


November 15, 2012


remove and vote on separately. Hearing none, Vice Chairman Birt moved, Trustee Savage seconded, that the Board of Trustees approve the Consent Agenda consisting of the following items: A. The following items for BOARD INFORMATION only: 9. A. 1) Gifts and Grants Report 9. A. 2) Governmental Consortium/Cooperative Purchases Report 9. A. 3) Financial Statements

a) Schedule of Investments b) Operating Funds – Budget and Expenditures

B. The following items for BOARD APPROVAL: 1) Minutes

a) September 13, 2012 Board Retreat b) September 20, 2012 Regular Board Meeting

2) Financial Reports a) Treasurer’s Report b) Payroll and Accounts Payable Report c) Budget Transfer Report

3) Bid Items a) McAninch Arts Center (MAC) Bid Package 1 as follows:

Selective Demolition to Omega Demolition Corporation,

31W566 Spaulding Road, Elgin, IL for the value of $685,000.00;

Structural Steel to T.A. Bowman Constructors, LLC, 134 West Lake Street, Bloomingdale, IL for the value of $865,800.00;

Carpentry to M. A. Mortenson Company, 25 Northwest Point Boulevard, Elk Grove Village, IL for the value of $3,388,200.00;

Roofing to Olsson Roofing Company, Inc., 740 S. Lake Street, Aurora, IL for the base bid plus Alternate 9 for a total of $1,336,025.00;

Glass and Glazing to Lakeshore Glass and Mirror, 2150 West 32nd Street, Chicago, IL for the value of $1,973,994.00;

Flooring to Vortex Commercial Flooring, 25 West Official Road, Addison, IL for the value of $657,358.00;

Paint to Triangle Decorating Company, LLC, 710 Remington Road, Schaumburg, IL the base bid plus Alternate 1 for a


November 15, 2012


total of $634,400.00;

General Trades to L.J. Morse Construction Company, 128 South Broadway, Aurora, IL for the base bid plus Alternate 1 for a total of $3,808,641.00;

Rigging to The Chicago Flyhouse, Inc., 2925 West Carrol, Chicago, IL for the value of $588,423.00;

Fire Protection to Nelson Fire Protection, 11028 Raleigh Court, Rockford, IL for the value of $649,842.00;

Plumbing to Capitol Mechanical Industries, Inc., 998 North Lombard Road, Suite 150, Lombard, IL for the value of $634,560.00;

HVAC to F. E. Moran, Inc., 2265 Carlson Drive, Northbrook, IL the value of $3,746,000.00;

Electrical to McWilliams Electric Company, Inc., 1401 Rodenburg Road, Schaumburg, IL the base bid plus Alternate 1 for a total of $5,146,150.00;

Site Utilities to C.J. Erickson Plumbing Company, 4141 West 124th Place, Alsip, IL the value of $210,260.00.

For a subtotal of $24,324,653.00;

b) That the Board of Trustees approves the increase in the construction management contract amount with M. A. Mortenson Company, 25 Northwest Point Blvd., Elk Grove Village, IL 60007, for the contracts related to McAninch Arts Center Bid Package 1, in accordance with the contract terms, for Site Services per the quote dated June 13, 2012 for temporary site services to support construction activities for a subtotal of $1,084,290.00.

c) As previously approved by the board, a 5.83% fee for

General Conditions in the amount of $1,108,328.00; a 0.95% fee for insurance in the amount of $174,800.00; a 2.2% fee for trade contract costs in the amount of $404,800.00 for a subtotal of $1,687,928.00.

d) That the Board of Trustees approves the increase in the construction management contract amount with M. A.

Mortenson Company, 25 Northwest Point Blvd., Elk Grove Village, IL 60007, for the contracts related to the McAninch Arts Center Bid Package 1, in accordance with the contract terms, a 5.83% fee for General Conditions in the amount of $373,013.00; a 0.95% fee for insurance in the amount of $80,658.00; a 2.2% fee for trade contract costs in the amount of $186,786.00 for a subtotal of $640,457.00.


November 15, 2012


For a total project expenditure of $27,737,328.00.

b) Campus Maintenance Center (CMC) Bid Package 2 to:

a) Pepper Construction Company recommends the Board of Trustees awards the following bids for the Campus Maintenance Center (CMC) from Bid Package 2 to the

lowest responsible bidders and assigns the contracts to Pepper Construction Co., as follows:

Roofing, Sheet Metal and Metal framed skylights: G.E. Riddiford Company, 2333 Hamilton Rd., Arlington Heights, IL 60005 for the value of $608,700.00.

Aluminum Storefront, Curtain Wall and Glazing: Waukegan-Gurnee Glass Inc., 1200 N. Estes St., Gurnee, IL 60031 for the value of $319,500.00.

General Trades: Ostrander Construction, Inc., 2001 Butterfield Rd. Ste. 1120, Downers Grove, IL 60515 for the value of $402,000.00.

Fire Suppression: Automatic Fire Systems, Inc., 7910 Burden Rd., Rockford, IL 61115 for the value of $66,586.00.

Plumbing: Abitua Sewer Water & Plumbing, Inc., 887 Church Rd., Elgin, IL 60123 for the value of $374,293.00.

Heating, Ventilation, and Air Conditioning: Flo-Tech Mechanical Systems, Inc., 1304 National Ave., Addison, IL 60101 for the value of $1,047,000.00.

Building Automation Systems: Siemens Industry, Inc., 585 Slawin Ct., Mount Prospect, IL 60056 for the value of $177,280.00.

Electrical, Fire Alarm, Low Voltage Communications and Security: Associated Electrical Contractors, Inc., 319 Lamb Rd. PO Box 39, Woodstock, IL 60098 for the value of $1,228,800.00.

For a subtotal expenditure of $4,224,159.00

b) That the Board of Trustees accept the increase in the contract amount with Pepper Construction Company, LLC, 411 Lake Zurich Road, Barrington, IL 60010 related to the

Campus Maintenance Center Bid Package 2 in accordance with contract terms and the previously approved fee schedule that includes .85% fee for insurance in the


November 15, 2012


amount of $11,428 and a 2.5% fee for trade contract costs in the amount of $33,611 and a 6.95% fee for General Conditions in the amount of $93,438 for a total fee amount of $138,477 above the originally agreed upon contract value.

For a total award of $4,362,636.00.

c) Cisco Network Lab Equipment

That the Board of Trustees awards the bid for Cisco Network Lab Equipment, to the lowest responsible bidder, Data Consultants Corporation, 600 North Commons Drive, Suite 100, Aurora, IL 60504 for a total expenditure of $27,895.70.

d) Custodial Cleaning Supplies

That the Board of Trustees awards the bid for Custodial Cleaning Supplies to the lowest responsible bidders, on an item-by-item basis as follows:

Item/Description Vendor Total Cost

1, 2, 6, 7, 9-14, 16-19, Inlander Brothers, Inc. $22,953.23 24, 25, 32-36, 38, 40b, 7701 South Claremont Av. 41a, 42a, 43a, 44a, Chicago, IL 60620 48-50, 53-56, 58-64, 65a, 67, 71, 77, 86-95, 99, 100, 102,103,105,106

3, 4, 21, 22, 26, 30, 39 HP Products $13,740.70 46, 47, 51, 52, 66, 76, 11800 Austin Suite C 78-82, 96-99, 101 Alsip, IL 60803

5, 20, 45, 72-75 Metro $ 3,824.90

555 E. Fullerton Av. Carol Stream, IL 60188

8, 15, 27, 68-70, 83, PCS Industries $13,980.00 84 7650 W. 185th St. Suite D

Tinley Park, IL 60477

23 Facility Supply Systems $ 1,404.00 245 W. Roosevelt Rd. #7-45 West Chicago, IL 60185


November 15, 2012


28, 29, 31, 37, 104 Unique Products $ 1,203.50

3860 Commerce Dr. St. Charles, IL 60174

57 Runge Paper $ 203.68 2201 Arthur Av. Elk Grove Village, IL 60007 __________

for a total estimated annual expenditure of: $ 57,310.01

e) Physical Education Center (PEC) Bid Package 2 Rebid,

Elevator and Arena Flooring to:

a) That the Board of Trustees awards the bids for Physical Education Center (PEC) Bid Package 2 Rebid, Elevator and Arena Flooring to the lowest responsible bidders and assign

the contracts to Power Construction Company, LLC as follows:

Sports Flooring work to Kiefer Specialty Flooring, Inc., 2910 Falling Waters Blvd, Lindenhurst, IL for the value of $411,304.00.

Arena Flooring work to Connor Sports Flooring LLC, 1830 Howard Street, Ste. F, Elk Grove Village, IL for the value of $226,400.00.

Elevator work to Schindler Elevator Corporation, 853 North Church Court, Elmhurst, IL for the value of $55,375.00.

For a subtotal of $693,079.00;

b) That the Board of Trustees approve the increase in the

contract amount with Power Construction Company, LLC, 2360 Palmer Drive, Schaumburg, IL 60137-3819 for the contract related to PE Renovation Bid Package 2 above the originally approved construction cost of $16,800,000 in accordance with contract terms, , for an additional .85% fee for insurance in the amount of $6,024.00 and 2.25% fee for trade contract costs in the amount of $15,594.00 and an additional fee for General Conditions in the amount of $35,079.00 for a total fee amount of $56,666.00.

For a total award of $749,776.00.


November 15, 2012


4) Requests for Proposals: There are no Requests for Proposals this month.

5) a) Interpreting Services for Hearing Impaired Students to Deaf Communication by Innovation, 3711 N. Ravenswood Avenue, Suite 144, Chicago, IL 60613 for an estimated annual expenditure of $42,000.00. b) Furniture, Student Resource Center (SRC) South

Lobby Purchase to Interiors for Business, 409 N. River St., Batavia, IL 60510 for a total expenditure of $29,028.16.

c) Site Work, Infrastructure and Parking Improvements Project 2013 to

Design work to Legat Architects, 2015 Spring Road, Suite 175, Oak Brook, IL 60523 for $395,625.00

Design work to V3 Companies of Illinois, 7325 Janes Avenue, Woodridge, IL 60517 for $461,000.00

Construction management to Pepper Construction, 411 Zurich Road, Barrington, IL 60010 for $830,893.00

for a total expenditure of $1,687,518.00 d) ProEducation Services Agreement Renewal to ProEducational Services, 491 Partridge Cr., Sarasota, FL 34236 for an estimated annual expenditure of $55,000.00. e) Michael Walters Spring 2013 Advertising Campaign to

Michael Walters Advertising, 444 N. Wabash Avenue, Chicago, IL 60611 in the amount of $150,000.00.

f) Computer Numerical Controlled (CNC) Verticle Milling

Machines for Manufacturing Technology Lab to Haas Factory Outlet, 555 Busse Road, Elk Grove Village, IL 60007 for a total expenditure of $76,068.00.

6) Ratify the Personnel Actions. a) Ratification of Administrator Appointments b) Ratification of Faculty Appointments c) Ratification of Classified Appointments d) Ratification of Managerial Promotions / Transfers e) Ratification of Classified Promotions / Transfers f) Ratification of Managerial Resignations / Terminations


November 15, 2012


g) Ratification of Classified Resignations / Terminations

9. C. The following Construction-Related items were approved: 1) Ratification of Construction Change Orders

Referendum-Related Projects

2011 SITE AND GROUNDS – UTILITY DYNAMICS #06: $21,708.62. This change

provides for the power to the water feature on the SRC south hill. At the time this contract was taken to bid, the electrical closet to feed the BIC had not yet been determined. This is an Owner-Requested Scope Change.

2011 SITE AND GROUNDS – BREEZY HILL #01: $78,505.00. This change

provides for the replacement of plantings and trees and for the repair of sod and other landscaping items to the Culinary project. A portion of the cost of this work is being taken out of the remaining contract balance of the original installer as they did not complete the work to the College’s satisfaction. This is an Owner-Requested Scope Change.

BIC/SRC – BOYER #01: $1,030.00. This change provides for the cost to move

additional furniture to storage that was not used in the new TLC space. This is an Owner-Requested Scope Change.

BIC/SRC – BOYER #02: ($296.25). This change is for a credit for the cost the

College incurred to repair damage to the exterior dock doors during the BIC moves. This is an Owner-Requested Scope Change.

CAMPUS MAINTENANCE CENTER (CMC) – PEPPER #01: $26,200.00. This

change is to increase Pepper’s contract for site services (i.e. dumpsters, toilets, construction trailer, temporary fencing and street sweeping) along with associated fees and general conditions. The change order is necessary to document a change in contract amount but has no financial impact to the College because the cost is included as part of the project budget. This is an Un-bought Scope Change.

CAMPUS MAINTENANCE CENTER (CMC) – PEPPER #02: $8,000.00. This

change is to increase Pepper’s contract for site survey work along with associated fees and general conditions on a Not-to-Exceed basis. The change order is necessary to document a change in contract amount but has no financial impact to the College because the cost is included as part of the project budget. This is an Un-bought Scope Change.

INFRASTRUCTURE – TITAN ELECTRIC #01: $1,634.00. This change is to repair

damaged Fiber tube cells in the BIC. As part of the Radio Station construction, I.T. installed new Fiber from the SRC to the Satellite Dish Farm. After trying to blow fiber through the cells, it was discovered that a few tube cells were damaged. This is an Unforeseen Condition Scope Change.

PARKING – ABBEY PAVING #45: $ 10,165.31. This change provides for removal of debris in Pond 2, removal of an old irrigation structure at the edge of Pond 2, and


November 15, 2012


removal of 11 scrub trees located near the new irrigation pump house. This is an Owner-Requested Scope Change.

PARKING – ABBEY PAVING #46: $ 13,100.96. This change credits landscaping,

electrical, and irrigation elements currently in Abbey Paving’s contract related to the original design of Pond 9. These credits are offset against the cost to construct a landscaped berm west of the redesigned extent of Pond 9. This is an Owner-Requested Scope Change.

PARKING – V3 COMPANIES #03: $ 5,000.00. This change is for utility locating services for the new State fiber optic line installed along the south side of College Road. This change accommodates the State fiber optic line project coordinated by the Information Technology department and funded by their budget line item. This is an Owner-Requested Scope Change.

PE RENOVATION – POWER #09: ($9,057.00). This change is a credit to the Power

Construction contract associated with the subcontract and fee adjustments in the west campus relocations. This is an Owner-Requested Scope Change.

PE RENOVATION – POWER #010: $9,661.00. This change is for the additional

Power Construction fees associated with the additional construction management of the PE, MAC and Seaton relocation to West Campus. The move required Power to provide early project management and site coordination that was not part of the PE Center Renovation project. This is an Owner-Requested Scope Change.

SCC RENOVATION – POWER #03: $13,010.00. This change is to increase Power’s contract for the budgeted window rolling shade award. This the motorized and manual window rolling shades, along with associated fees, general conditions and insurance. This change order is necessary to document a change in contract amount but has no financial impact to the College because the cost is included as part of the project budget. This is an Un-bought Scope Change.

SRC RENOVATION – MORTENSON #13: $10,232.00. This change provides

power, data and wall backing for the future chronology wall signage. The funds for this change order will be taken from the signage project budget. This is an Owner-Requested Scope Change.

SRC RENOVATION – MORTENSON #14.1: $4,779.00. This change is to provide

structural clips in the Library. It was discovered during construction that these did not exist, as shown on the as-built drawings, and were needed to reinforce steel in several areas of the Library. This is an Unforeseen Condition Scope Change.

There were no Capital Budget Projects.

2) Approval of Construction Change Orders


2012 SITE AND GROUNDS – CENTRAL LAWN #10: $25,943.41. This change provides for repairs and revisions to the irrigation system at 10


November 15, 2012


locations encountered during Bid Package 2 work. This is an Owner-Requested Scope Change.

PARKING – CONTINENTAL ELECTRIC #01: $41,800.45. During early grading activities of the College 6 parking lot, a major infrastructure utility box containing fiber and fire alarm for the Early Childhood Education Center was damaged by a subcontractor to Abby Paving. The College had to act quickly and provide emergency repairs to splice and terminate new fiber and install a new hand hole for the fiber in order to keep the ECC operational. The cost for this work that was incurred by the College will be back charged to the responsible parties. This is an Owner-Requested Scope Change.

PE RENOVATION – POWER #07: $171,487.00. This change is for the additional construction costs and Power Construction fees associated with the new project value of $24.32M. The Board approved the award of the construction cost of $16.8M and Power Construction’s fees associated with the initial project budget of $18.9M. This is an Owner-Requested Scope Change.

There were no Capital Budget Projects.

Chairman Carlin asked if any Trustee had a question regarding a Consent Agenda item. Hearing no questions or comments from the Board, Secretary O’Donnell called the roll for approval of all Consent Agenda items. Student Trustee Martin’s preference is for the motion. Voting aye: Trustees McGuire, Secretary O’Donnell, Trustees Savage, Svoboda, Wozniak and Vice Chairman Birt. Chairman Carlin abstained. Motion to approve all Consent Agenda items listed above carried. NEW BUSINESS A. For Information Only: NONE B. For Approval: 1) Vice Chairman Birt moved, Trustee Svoboda seconded, that the Board approve the Board Policy 10-151, Sex Offender and Sexual Predator Registration. Student Trustee Martin’s preference is for the motion. On roll call, voting aye: Trustees Savage, Svoboda, Wozniak, Vice Chairman Birt, Trustee McGuire, Secretary O’Donnell and Chairman Carlin. Motion carried unanimously. 2) Vice Chairman Birt moved, Trustee Savage seconded, that the Board approve the Authorization to Publish Notice Regarding Nominating Petitions. Student Trustee Martin’s preference is for the motion. On roll call, voting aye: Trustees Svoboda, Wozniak, Vice Chairman Birt, Trustee McGuire, Secretary O’Donnell, Trustee Savage and Chairman Carlin. Motion carried unanimously.


November 15, 2012


3) Trustee McGuire moved, Trustee Savage seconded, that the Board approve Authorization to Accept Statements of Candidacy/Nominating Petitions. Student Trustee Martin’s preference is for the motion. On roll call, voting aye: Trustees Svoboda, Wozniak, Vice Chairman Birt, Trustee McGuire, Secretary O’Donnell, Trustee Savage and Chairman Carlin. Motion carried unanimously. 4) Trustee Savage moved, Trustee Svoboda seconded, that the Board approve the Designation of Date, Time and Place for Holding Lottery to Determine Ballot Placement. Student Trustee Martin’s preference is for the motion. On roll call, voting aye: Trustees Svoboda, Wozniak, Vice Chairman Birt, Trustee McGuire, Secretary O’Donnell, Trustee Savage and Chairman Carlin. Motion carried unanimously. 5) Secretary O’Donnell moved, Vice Chairman Birt seconded, that the Board approve the Extension of the contract of the Roger C. Marquardt & Co., Inc. Trustee Savage moved to table the discussion, and Trustee McGuire seconded. Student Trustee Martin’s preference is for the motion. On roll call, voting aye: Trustees Svoboda, Wozniak, Vice Chairman Birt, Secretary O’Donnell and Chairman Carlin. Motion carried by a 6-2 vote. 6) Vice Chairman Birt moved, and Trustee Savage seconded, that the Board approve the KFD Media Consultant Agreement. Student Trustee Martin’s preference is for the motion. On roll call, voting aye: Trustees Svoboda, Wozniak, Vice Chairman Birt, Trustee McGuire, Secretary O’Donnell, Trustee Savage and Chairman Carlin. Motion carried unanimously. 7) Trustee Savage moved, and Trustee McGuire seconded, that the Board approve the College of DuPage 403(b) and 457 Plan Third-Party Administrator. Student Trustee Martin’s preference is for the motion. On roll call, voting aye: Trustees Svoboda, Wozniak, Vice Chairman Birt, Trustee McGuire, Secretary O’Donnell, Trustee Savage and Chairman Carlin. Motion carried unanimously. 8) Vice Chairman Birt moved, and Trustee Savage seconded, that the Board approve the Reserve of the FY2012 Fund Balance. Student Trustee Martin’s preference is for the motion. On roll call, voting aye: Trustees Svoboda, Wozniak, Vice Chairman Birt, Trustee McGuire, Secretary O’Donnell, Trustee Savage and Chairman Carlin. Motion carried unanimously.

ANNOUNCEMENTS


November 15, 2012


ICCTA Report

o There is a meeting coming up November 9-10, 2012 in Chicago.

ACCT Report o The ACCT meeting was held in Boston October 10-13, 2012. Trustee

Svoboda spoke on the different meetings she attended, as did Trustee McGuire. Trustee McGuire noted that she served on the Diversity Committee and that this committee gives out an Equity Award every year. This year Waubonsee Community College was in the running, although they did not win. Trustee McGuire hopes that the College of DuPage will consider applying for this award because they do so many fine things in this area and it should be highlighted.

o Both Trustee Svoboda and Trustee McGuire attended a symposium on student success with money (which is a 3 year plan) from the Bill and Melinda Gates Foundation. Last year they looked at Policy Action Agenda which was printed and is now the mainstay for ACCT. This year was on Completion – Achieving Student Success, Metrix, Evidence and Data, really looking at the numbers that go along with student success. A summary of the symposium was sent out by ICCTA.

o Trustee Savage talked about the meeting on Philanthropy where they discussed the Ford Foundation, Gates Foundation and Ketske Foundation.

o Trustee McGuire and Mary Ann Millush attended a talk on the Fullbright Scholarships and she noted how interesting it was and paying close attention since we currently have a Fullbright Scholar in Egypt right now.

o Trustee Wozniak commented on an election caucus which he attended. He said it was very interesting and that it is always nice to go to these conferences to interact with other trustees.

o Trustee Svoboda commented on how attending these meetings are so helpful and important and that she would like to be a part of a committee once again. Trustees McGuire, Savage and Wozniak also expressed interest. Chairman Carlin said that any interest should be directed to Mary Ann Millush and Dr. Breuder and that they will take care of the necessary steps to ensure applications are in by the deadline of November 1, 2012.

Student Assistance Commission

Foundation Report o On September 28th the Foundation kicked off its Resource for Excellence

program in which $100,000 is being made available in competitive grants for academic departments within the college. The three events raised more than $65,000; the proceeds of which benefit student scholarships.

o On October 10th the Foundation hosted its annual scholarship reception. More than 160 donors, students and guests celebrated this special event.

o The Foundation is partnering with Community Relations and Laps for Chaps coming up on October 20th. Close to $6,000 has been raised in sponsorships. Proceeds from the event benefit student scholarships.


November 15, 2012


o The next Foundation Board meeting is December 11th.

At 8:53 p.m. Chairman Carlin believed it necessary that they move into Closed Session under Section 2(c)1 of the Open Meetings Act for the purpose of: Litigation…when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Trustee O’Donnell moved and Vice Chairman Birt seconded. Chairman Carlin told the public that there will be no formal vote when they get out. Chairman Carlin announced that they would take a 7 minute break and then move into closed session at 9 p.m. At 9:43 the Trustees came out of closed session. Chairman Carlin stated the next Board meeting is Thursday, November 15.

ADJOURN

At 9:44 p.m., Chairman Carlin noted that, if there was no further business to come before the Board, he would entertain a motion to adjourn. Trustee Savage moved, Vice Chairman Birt seconded, that the Board Meeting adjourn. On voice vote, the motion carried unanimously. By:

Allison O’Donnell, Board Secretary Approved: November 15, 2012

By: David Carlin, Board Chairman

Consent Agenda Item 9. B. 3)

November 15, 2012

COLLEGE OF DuPAGE

REGULAR BOARD MEETING

SUMMARY OF BIDS ___________________________________________________________________

Item 9. B. 3) a) McAninch Arts Center (MAC) Bid Package 1 Rebid

That the Board of Trustees rejects the bid received from Spancrete of Illinois for non-conformance with the bid specifications for McAninch Performing Arts Center (MAC) Bid Package 1 Rebid.

Item 9. B. 3) b) HVAC Testing for the Health Science Center (HSC)

That the Board of Trustees awards the bid for HVAC Testing for the Health Science Center (HSC) to the lowest responsible bidder, CEPro, Inc., 103 N. Donald, Arlington Heights, IL 60004 for a total expenditure of $26,300.00.

Item 9. B. 3) c) Generator Plant Control System Replacement and Preventative

Maintenance, Berg Instructional Center (BIC) and Student Resource Center (SRC)

The Board of Trustees awards the bid for the Berg Instructional Center (BIC) and Student Resource Center (SRC) Generator Plant Control System Replacement and Switchgear Maintenance contract to GE Energy Management, 830 West 40th Street, Chicago, IL 60609-2598 for a total expenditure of $ 778,215.00.

Item 9. B. 3) d) East Campus Irrigation Well No bids received. Will be rebid at a later date.

Item 9. B. 3) e) West Campus Retention Basin

That the Board of Trustees awards the bid for West Campus Retention Basin to the lowest responsible bidder, EnCAP, Inc., 1709 Afton Road, Sycamore, Illinois 60178 for a total expenditure of $669,240.00.

Item 9. B. 3) f) Berg Instructional Center (BIC) GED Testing Lab Remodeling

That the Board of Trustees award the bids for the Berg Instructional Center (BIC) GED Testing Lab Remodeling to the lowest responsible bidder, Stuckey Construction, 220 North Lewis Avenue, Waukegan, Illinois 60087 for a total expenditure of $88,900.00.


October 15, 2012

Item 9. B. 3) g) Campus Maintenance Center (CMC) Bid Package 2 Part II

a) Pepper Construction Company recommends the Board of Trustees awards

the following bids for the Campus Maintenance Center (CMC) from Bid

Package 2 to the lowest responsible bidders and the approved alternates and

assigns the contracts to Pepper Construction Co. as follows:

Precast Wall Panels: ATMI Precast, 960 Ridgeway Ave., Aurora,

Illinois 60506. Original contract was previously recommended and

approved in the September board meeting. Alternate #2 for a

deduction of $8,450.00.

Masonry: J&E Duff, Inc., PO Box 368, West Chicago, Illinois 60186

for the value of $87,778.00.

Structural Steel and Miscellaneous: Waukegan Steel, LLC, 1201

Belvidere St., Waukegan, Illinois 60085. Original contract was

previously recommended and approved in the September board

meeting. Alternate #2 for an additional $36,500.00.

Metal Wall Panels: Stuckey Construction Co., 2020 N. Lewis Ave.,

Waukegan, Illinois 60087 for the value of $72,000.00.

Aluminum Storefront, Curtainwall & Glazing: Waukegan-Gurnee Glass,

Inc., 1200 N., Estes St., Gurnee, Illinois 60031. Original contract was

previously recommended and approved in the October board meeting.

Alternate #2 for an additional $15,680.00.

Overhead Doors: House of Doors, Inc., 9038 W. Ogden Ave., Brookfield,

Illinois 60513 for the value of $57,175.00.

General Trades: Ostrander Construction, Inc., 2001 Butterfield Rd. Ste.

1120, Downers Grove, Illinois 60515. Original contract was previously

recommended and approved in the October board meeting. Alternate #13

for an additional $21,000.00.

Tile: Libertyville Tile & Carpet, Ltd., 550 W. Peterson Rd., Libertyville, Illinois 60048 for the value of $28,515.00.


October 15, 2012

Carpet, Resilient Flooring and Rubber Base: Libertyville Tile & Carpet, Ltd.,

550 W. Peterson Rd., Libertyville, Illinois 60048 for the value of $77,771.00.

Painting: All-Tech Decorating, 1227 Naperville Dr., Romeoville, Illinois 60446 for the value of $56,150.00. Alternate #3 for an additional $12,600.00. Alternate #5 for an additional $3,500.00 Alternate #6 for an additional $8,250.00 Total Contract award of $80,500.00.

Lockers: Ostrander Construction, Inc., 2001 Butterfield Rd. Ste. 1120, Downers Grove, Illinois 60515 for the value of $21,440.00.

Vehicle Maintenance Equipment: Standard Industrial & Automotive

Equipment, Inc., 6211 Church Rd., Hanover Park, Illinois 60133 for the

value of $80,624.00.

Vehicle Fueling Equipment: Petroleum Technologies Equipment, Inc.,

8447 44th Place Lyons, Illinois 60534 for the value of $149,000.00.

Electrical: Associated Electrical Contractors, Inc., 319 Lamb Rd., PO Box

39, Woodstock, Illinois 60098. Original contract was previously

recommended and approved in the October board meeting. Alternate

#11 for a deduction of $9,500.00.

Irrigation Systems: Central Lawn Sprinklers, Inc., 239 King St., Elk Grove

Village, IL 60007 for the value of $85,459.00.

For a subtotal expenditure of $795,492.00.

b) That the Board of Trustees accept the increase in the contract amount with

Pepper Construction Company, LLC, 411 Lake Zurich Road, Barrington,

Illinois 60010 related to the Campus Maintenance Center Bid Package 2 in

accordance with contract terms and the previously approved fee schedule

that includes .85% fee for insurance in the amount of $6,762.00 and a 2.5%

fee for trade contract costs in the amount of $21,439.00 and a 6.95% fee for

General Conditions in the amount of $55,287.00 for a total fee amount of

$83,488.00 above the originally agreed upon contract value.

For a total award of $878,980.00.

Consent Agenda Item 9. B. 3) d)

November 15, 2012

PLACEHOLDER

East Campus Irrigation Well

NO BIDS RECEIVED TO BE REBID AT A LATER DATE


November 15, 2012


SUMMARY OF REQUESTS FOR PROPOSALS

___________________________________________________________________

There are no Requests for Proposals to approve this month.

Consent Agenda

Item 9. B. 5) November 15, 2012


SUMMARY OF PURCHASE ORDERS

___________________________________________________________________ Item 9. B. 5) a) Nursing Program, Integrated Longitudinal Testing Package.

That the Board of Trustees approves the purchase of Nursing Program, Integrated Longitudinal Testing Package from Elsevier Testing,11011 Richmond Avenue, Suite 450, Houston, TX 77042 for a total expenditure of $76,242.00.

Item 9. B. 5) b) Nuclear Medicine Full Body Mannequin.

That the Board of Trustees approves the purchase of Nuclear Medicine Full Body Mannequin and Computer Radiography and Direct Digital Radiography Leeds Test Objects from the sole distributor Supertech, Inc., PO Box 186, Elkhart, IN 46515 for a total expenditure of $44,945.00.

Item 9. B. 5) c) Lab Volt Training Systems, Electro-Mechanical Technology Department.

That the Board of Trustees approves the purchase of Lab Volt Training Systems, Electro-Mechanical Technology Department, from Advanced Technology Consultants, 110 West Main Street, Northville, Michigan for a total expenditure of $35,000.00.

Consent Agenda Revised Item 9. B. 6)

November 15, 2012


STANDARD BOARD APPROVAL

1. USUBJECT

Personnel Actions.

2. UREASON FOR CONSIDERATION

Board Action is required to ratify and approve personnel actions for all employees.

3. UBACKGROUND INFORMATION

a) Ratification of Managerial Appointments

b) Ratification of Classified Appointments

c) Ratification of Managerial Promotions / Transfers

d) Ratification of Classified Promotions / Transfers

e) Ratification of Operating Engineers Promotions / Transfers

f) Ratification of Administrator Resignations / Terminations

g) Ratification of Classified Resignations / Terminations

4. URECOMMENDATION

That the Board of Trustees ratifies the Managerial Appointments; Classified Appointments; Managerial Promotions / Transfers; Classified Promotions / Transfers; Operating Engineers Promotions / Transfers; Administrator Resignations; Administrator Resignations / Terminations; and Classified Resignations / Terminations.


November 15, 2012

APPOINTMENTS

UNameU UTitleU UDepartmentU UStart DateU UTypeU USalary

MANAGERIAL

Dale Zimmerman Manager, Benefits HR 10/29/2012 New Hire $97,500 Full Time CLASSIFIED

George Ahlenius Manager, Telecommunications IT 11/16/2012 New Hire $70,000 Full Time Sharon Hughes Administrative Assistant III Records 11/16/2012 New Hire $35,360 Full Time Elizabeth LaRosa Financial Assistance Financial Assistance 11/26/2012 New Hire $46,800 Representative Full Time Cindy LiCausi Administrative Assistant V Finance 10/29/2012 New Hire $42,640 Full Time Sarah Martino Database Coordinator Development & COD 11/16/2012 New Hire $54,766 Foundation Full Time Kevin Crawford Wait Staff Culinary & Hospitality 09/28/2012 New Hire $18,047 Part Time Kathleen Nugent Health Program Simulation Health and Sciences 11/6/2012 New Hire $24,960 Technician Part Time Julia Parrott Administrative Assistant III Veterans Affairs 10/29/2012 New Hire $15,163 Part Time


November 15, 2012

APPOINTMENTS - Continued

UNameU UTitleU UDepartmentU UStart DateU UTypeU USalary

CLASSIFIED - continued

Chris Perchatsch Health Program Simulation Health and Sciences 11/5/2012 New Hire $19,011 Technician Part Time

PROMOTIONS / TRANSFERS

UNameU UTitleU UDepartmentU Start DateU UTypeU USalary

MANAGERIAL

Priscila Linares Manager – Call Center Admission Services & 11/05/2012 Promotion $49,441 Registrar Full Time

CLASSIFIED

Beverly Carlson Program Support Specialist Business & Technology 11/02/2012 Transfer $58,156 Full Time Anna Gay Program Support Specialist Business & Technology 11/01/2012 Promotion $61,909 Full Time Kim Beeler Groesbeck Program Support Specialist Business & Technology 11/01/2012 Transfer $59,000 Full Time Bridget McFarland Program Support Specialist Business & Technology 11/05/2012 Promotion $46,155 Full Time Alexandra Morales Child Care Assistant II Business and Technology 10/08/2012 Transfer $48,131 Full Time Chris Peretti Custodian I Facilities 11/04/2012 Transfer $30,888 Full Time


November 15, 2012

PROMOTIONS / TRANSFERS - Continued UNameU UTitleU UDepartmentU Start DateU UTypeU USalary


Arturo Granados Dishwasher Culinary & Hospitality 10/07/2012 Transfer $16,473 Part Time Edgar Cruz Montes Senior Wait Staff Assistant Culinary & Hospitality 10/07/2012 Promotion $16,510 Part Time Anthony Rocco Coordinator – Procurement Procurement Technical 10/08/2012 Transfer $41,433 Technical Assistance Prog. Assistance Ctr. Part Time Diana Thielen Administrative Assistant III Regional Centers 10/29/2012 Transfer $18,262 Part Time OPERATING ENGINEERS

Donald Kast Jr. Maintenance Mechanic II Facilities 10/15/2012 Promotion $70,054 Full Time

RESIGNATIONS / TERMINATIONS

Years of UNameU UTitleU UDepartmentU UEnd DateU U TypeU UService

ADMINISTRATOR

Mary Klinefelter Director of Academic Academic Affairs 11/05/2012 Resignation 2 Yrs. 4 Mos. Partnerships

CLASSIFIED

Ashley E. Ervin Accountant II Finance 10/19/2012 Resignation 0 Yrs. 5 Mos.


November 15, 2012

RESIGNATIONS / TERMINATIONS - Continued Years of UNameU UTitleU UDepartmentU UEnd DateU U TypeU UService


Joy A. Hudson Administrative Assistant V Development & COD 10/12/2012 Termination 0 Yrs. 3 Mos. Foundation Yvette Lebron-Carey Administrative Assistant VI Academic Affairs 11/02/2012 Termination 0 Yrs. 4 Mos. Adam Schauer Admissions Representative Admissions and Outreach 11/1/2012 Resignation 6 Yrs. 8 Mos.


9. CONSENT AGENDA

C. For APPROVAL: Construction-Related

Items

1) Ratification of Construction Change Orders


Capital Budget Projects 2) Approval of Construction Change Orders


Capital Budget Projects


10. NEW BUSINESS

A. For INFORMATION None.


10. NEW BUSINESS

B. For APPROVAL

1) New Human Services Developmental Disabilities Certificate Program

2) Rental Fees for Continuing Education

Youth Academy SU12 term – Community Consolidated School District 89

3) Service Excellence Training

4) Rental Fees for Continuing Education

Youth Academy SU12 term – Community Christian Church (Yellow Box)

5) Tax Levy Collections

6) Resolution Abating the Taxes

Heretofore Levied for the Year 2012 to Pay Debt Service

New Business Item 10. B. 1)

November 15, 2012


NEW BUSINESS APPROVAL

___________________________________________________________________ 1. SUBJECT

Approval for a new Human Services Developmental Disabilities Certificate Program.

2. REASON FOR CONSIDERATION Board approval is required for new degree and certificate programs. 3. BACKGROUND INFORMATION The purpose of the Human Services Developmental Disabilities Certificate is

to provide specialized training for those students who wish to work with people who need specialized attention due to cognitive, emotional or behavioral disabilities.

This certificate would offer unique exposure and hands-on training with the

developmentally disabled population. The targeted primary groups are clinical practitioners who want to develop a unique skill set for working with clients with developmental disabilities and undergraduate human services students who are interested in developing a solid foundation for working with this population.

4. RECOMMENDATION That the Board of Trustees approves a 49-credit hour Human Services

Developmental Disabilities Certificate Program.


11. ANNOUNCEMENTS

A. Communications B. Calendar Dates Campus Events

Thursday, December 20th Regular Board Meeting SSC-2200 ~ 7:00 p.m.


12. ADJOURN

Documents

Regular Board of Trustees Meeting Thursday, November 15, 2012€¦ · board of trustees of community college district no. 502 counties of dupage, cook and will state of illinois thursday,