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Release 2.19 Reports WebinarNew and Revised
Sarah Mallberg (Operations Unit Training Lead) Tami Matti (Operations Unit Software Lead) Pete King (Program Unit Consultant) Maggie Donohue (Nutrition Unit Consultant) Mary Johnson (Breastfeeding Coordinator) Linda Dech (Peer Breastfeeding Coordinator) Joni Geppert (WIC Epidemiologist) Carol Rowe (Operations Unit Supervisor)
State Staff
Use CHAT feature to send instant message to other attendees or to me
Please mute your phones (*6 to mute; #6 to un-mute) Do NOT put on HOLD Music/messages will play on audio conference
WebEx Reminders
Very informal webinar
Please send CHAT questions or speak up at any time during webinar
Questions?
On MDH WIC website Information for Local Agencies HuBERT Information System Software and Training Software Release Documents
HuBERT Release Document 2.19 Addendum - Reports
Reports Release Document
Will provide for following reports Breastfeeding Duration – No Longer Breastfeeding Breastfeeding Duration – Currently Breastfeeding Initial Contact Certification Due
Up-to-date versions already available for Benefit Pick-up Participation Vs. Enrollment Monthly
HuBERT Pre-defined Guidance Documents
Breastfeeding Duration – No Longer Breastfeeding
OPR033 and OPR034
Analysis of children between 14 and 24 months
Whether breastfed (initiation)
How long before stopped breastfeeding (duration)
Duration by race/ethnicity
Designed to be compared to Healthy People Goals
Information Provided
All children Age between 14 and 24 months as of last date of
selected report month (inclusive)
In one valid certification period Do not have to be in valid cert period at time report run Must belong to agency/clinic (cannot be purged)
Breastfed children Ever Breastfed = Yes
Date Breastfeeding Ended less than or equal to last date of selected report month
Report Criteria
Reports Environment Clinic module
Run for one or multiple clinics
Based on agency currently working in/have access to
State Office module Run for State, Grantee, Agency or Clinic(s)
Report Availability
Dependent on End-0f-Month (EOM) Month/Year defaults to most recent completed EOM
Only available for months in which EOM has been run
Dynamic information Updates report information for previous months each
time EOM run Transfers
Stop breastfeeding
Date Range
Report may be best utilized by Run report every month
Most recent month in which EOM has been completed
Save report each month Compare
Assess progress
Date Range
Detail Default
Breastfeeding duration and race/ethnicity
Summary report
Report Type
Summary Total count by breastfeeding duration Breastfeeding initiation information for all
children 12 to 24 months old Ever BF = Yes or No
Ever BF = Yes
Ever BF that stopped breastfeeding prior to cert
Ever BF = Unknown
Report Type
Two different report output options Standard Healthy People Goals
Determines how children grouped into Breastfeeding Duration Age Categories
Report Content
Determined by Child’s age when stopped breastfeeding
Calculated Using difference between Date Breastfeeding
Began and Date Breastfeeding Ended collected in Health Information
Same dates = 1 day category
BF Duration Age Categories
Standard Children counted in only
one age category
Healthy People Goals Children < 1 month old
when stopped BF counted in only one age category
Children > 1 month old when stopped BF counted in each applicable age category
BF Duration Age Categories
Counts of 14 to 24 month old children who currently belong to our agency, were breastfed at one time, and whose Breastfeeding End Date <= 1/31/2014 by ethnicity and race.
12 + 11 + 5 + 39 + 524 = 591
Result of VOCs
Don’t seem to display Report requires Ever Breastfed and Breastfeeding
End Date be completed in Health Information Not usually completed for VOCs
Documentation does not address Unknowns
Unknown Race/Ethnicity
Row total used as divisor
Provides percentage of children within same Ethnicity or Ethnicity/Race breastfed for duration
More interested in percentage of children of specified Ethnicity/Race based on total number of certified children 14 to 24 months breastfed for duration
Report Percentages
Row total used as divisor
Percentage of breastfed infants who breastfed for certain duration
Could be used to compare and assess breastfeeding stats within own agency as move forward through time Save report for future reference
Report Percentages
Report percentages not true comparison to Healthy People Goals
Healthy People Goals divisor uses total number of children certified Where Ever Breastfed = Yes or No
Row A Need to perform own calculations
Compare to Healthy People Goals (Use Row A)
Total number of ALL children
14 to 24 months old
Includes all Ever BF Yes and No
Included Ever BF Yes regardless of whether they stopped breastfeeding or not
Row A
Count of children 14 to 24 months old
Ever Breastfed = Yes
Regardless of whether stopped breastfeeding
Subset of Row A
Percentage Percent of children who initiated breastfeeding
Row B divided by Row A
Row B
Count of children 14 to 24 months old
Ever Breastfed = Yes
Stopped breastfeeding before their certification Breastfeeding Stopped Date < initial certification’s
CertEffectiveDate
Percentage Percent of children who stopped breastfeeding before their
cert who initiated breastfeeding
Row C divided by Row A
Row C
Any Questions?Breastfeeding Duration – No Longer
Breastfeeding
Breastfeeding Duration – Currently Breastfeeding
OPR035 and OPR036
State Office still exploring potential uses for this report
Very interested in ways in which your agency might choose to use them Appreciate hearing back from you Let us know how you use it
Information Provided
Essentially “prevalence” reports
Provide “snap-shot” of agency’s currently breastfeeding infants/children at this point in time Breastfeeding duration by Race/Ethnicity
Breastfeeding status
Breastfeeding initiation
Information Provided
Date of birth falls within specified FROM and TO months
In Health Information screen Ever Breastfed = Yes Currently Breastfeeding
Breastfeeding Now checkbox – infants
Breastfeeding beyond One Year - children
In valid certification period at time report run Infant or child Cannot have been terminated
Report Criteria
Reports Environment Clinic module
Run for one or multiple clinics
Based on agency currently working in/have access to
State Office module Run for State, Grantee, Agency or Clinic(s)
Report Availability
NOT based on end-of-month
Two years prior to, and including, current month
Report may be best utilized by Run report every month on similar date For previous year (ex: March 2013 – February
2014)
Save report each month – compare?
Date Range
Detail Default
Currently breastfeeding infants/children By Race/Ethnicity
Breastfeeding duration based on the participant’s current age
Summary report
Report Type
Summary Total count of currently breastfeeding
infants/children (born within specified date range) By current age/breastfeeding duration
Breastfeeding status (fully or partially)
Breastfeeding initiation Ever BF = Yes or No
Ever BF = Yes
Ever BF = Unknown
Report Type
Two different report output options Standard Healthy People Goals
Determines Breastfeeding Duration Age Categories
How participants are grouped in categories
Report Content
Determined by
Participant’s age at time report is run
Calculated using difference between Date Breastfeeding Began and current date
BF Duration Age Categories
Standard All are counted in only
one age category
Healthy People Goals infants < 1 month old
counted in only one age category
Infants/children > 1 month counted in each applicable age category
BF Duration Age Categories
No Unknown ethnicity/race row in report
Currently certified participants can be missing Not required for VOC
Appears report counts participants in row TOTAL NOT counted in any age categories for row Applies to both Ethnicity/Race TOTALS and
Breastfeeding Status TOTALS
Sum of columns in row MAY NOT equal row TOTAL
Unknown Ethnicity/Race
Total is off by one.
Total is off by nine.
172/1593 = 10.8%
43/586 = 7.3%
43/233 = 18.5 %
Different from our breastfeeding status terms
Based on amount of formula provided
Partially Breastfeeding <= Max Receiving less formula Mostly-breastfeeding
Partially Breastfeeding > Max Receiving more formula Some-breastfeeding
Partially Breastfeeding Terms
Total Infants Born in Date Range (Ever BF Y/N)
Count of ALL infants
Date of birth in specified date range
Either Yes or No selected for Ever Breastfed
Row A
Count Count of ALL infants Date of birth in specified date range Ever Breastfed = Yes Regardless of whether currently breastfeeding
Percentage
How many infants born in specified date range initiated breastfeeding
Row B divided by Row A
Row B
3935/5066 = 77.67 %
Saves as an Excel (xlsx) document
Data Dump Displays all data used to generate report May include some data that doesn’t actually
display on report output
Same regardless of Report Type or Report Content
Save Raw Data as Spreadsheet
Any Questions?Breastfeeding Duration – Currently
Breastfeeding
Breastfeeding InitiationOPR030
State Office has identified issue Requires participant to be certified in same
month as born
No way to use report without missing percentage of participants
Report not considered usable at this time
Do Not Use
Documented issue in contractor’s issue log
Approval process Higher priority
Only initiation report other states have available
Corrections will be included in future release
Usable in Future?
WIC Reports and Data – Breastfeeding
Statewide reports
Maps
Other Report Options
Initiation and Duration reports By Grantee
By Agency
By Race/Ethnicity
Available soon on agencygateway on FileZilla (FTP) Stored on FTP site due to data privacy
New Initiation/Duration Reports
Summary Statistics - Breastfeeding
agencyeom on FileZilla
Minnesota Report folders
Other Report Options
Any Questions?Breastfeeding Initiation – Do Not Use
Initial Contact CLN040
List of participant IDs with initial contact date during specified dates by WIC Type
Calculates number of days between initial contact date and first appointment offered or cert date
Information Provided
Participant belongs to agency/clinic Participant’s WIC category selected when
report run Initial Contact date between From and To
dates
Report Criteria
Reports Environment
Clinic module
State Office module
Central Administrative Site
Report Availability
Both the FROM and TO dates must be < current date
Won’t generate results for first appointment dates or cert dates prior to February 22, 2014 Date implemented Release 2.19 WIC Category and Migrant fields added to
Initial Contact – necessary for report
Date Range
Subtracts Initial Contact date from First Appointment Offered
If no First Appointment Offered date Subtracts Initial Contact date from Certification
Effective Date
If no First Appointment Offered or Cert Effective Date Displays Unknown
Processing Standards Calculation
Any Questions?Initial Contacts
Reported Participation ListCLD036
List of all participants included in participation count for specified month and year
Could be used to identify participants who received benefits for specified month/year By WIC Category
By Breastfeeding Amount
Information Provided
Participant counted in EOM for specified month/year
Information pulled from CASELOADCOUNT table, including: ParticipationCYM
RptdThisMonth = Y
AgencyID and ServiceSiteID
Report Criteria
Reports Environment – State Office Module
Report Availability
Dependent on End-of-Month (EOM) process being completed for desired report month
Defaults to most recent month EOM completed
Date Range
Any Questions?Reported Participants List
Benefit Pick-upCLN006
List of participants
Eligible to receive benefits
Haven’t yet picked up benefits
By date specified when running report
HuBERT Pre-Defined Guidance document available on MDH WIC website
Information Provided
Currently belongs to selected agency/clinic
Certification End Date greater than or equal to date specified in As of Date field
Last set’s Last Date to Use (LDTU) less than date specified in As of Date field
Participants can be terminated
Exclude participants that don’t receive food benefits
Report Criteria
Reports Environment – Clinic Module
Report Availability
Only one date is entered into As of Date field
Date must be greater than or equal to today’s date Entering current date provides list of
participants overdue for benefits
Entering a future date provides list of participants both overdue and due for benefit pickup
As of Date
Received feedback from number of agencies that report is much longer and “unmanageable” or “unusable”
Encourage you to take a look at participant in report since most may be eligible to receive benefits – increase your count!
Created an Infoview report that provides user more control over report output
Report Alternative
Report Title: Missed Nutrition Visit/Benefit Pick-up
MN SHARED/Benefit Issuance folder
Welcome to join Infoview pilot
Infoview Report
Infoview Report
Excludes participants not eligible to receive benefits Fully BF infants < 6 months old Some-BF women > 6 months postpartum Children over 5 Participants terminated for reason other than
Failure to Pick-up Participants determined ineligible
Displays most recent appointment scheduled
Any Questions?Benefit Pickup
Certification DueCLN002
List of participants
Certification End Date occurs during dates specified
Eligible for subsequent certification (recert)
Information Provided
Include participants
Currently belongs to selected agency/clinic
Certification End Date between dates specified (inclusive)
Current certification has been terminated
Report Criteria
Exclude participants becoming categorically ineligible
Children turning 5 years old
Breastfeeding women
Non-Breastfeeding women
Report Criteria
Reports Environment – Clinic Module
Report Availability
Participants are always DUE during time period entered into FROM and TO fields Entering dates before current date provides
list of participants overdue for certification
Entering dates after current date provides list of participants due for certification
Date Range
Any Questions?Certification Due
Participation vs. Enrollment
CLD029
Number of participants by WIC Type and breastfeeding amount Received benefits Enrolled Percent participation (show rate)
HuBERT Pre-Defined Guidance document available on MDH WIC website
Information Provided
Criteria was not changed for this report
Based on specified report month:
Participation = in CASELOADCOUNT table
Enrollment = in CASELOADCOUNTENROLLMENT table
% Participation = Participation/Enrollment
Report Criteria
Reports Environment Clinic Module
Clinics list added to provide ability to print for multiple clinics instead of just clinic currently working in
Note: Currently displays ALL clinics (Issue = TMP-119)
State Office Module Grantee radio button added
Report Availability
Dependent on End-0f-Month (EOM) Month/Year defaults to most recent completed
EOM
Only available for months in which EOM has been run
Date Range
Partially Breastfeeding <= Max MOSTLY-BF
Partially Breastfeeding > Max SOME-BF
Women FFF Breastfeeding woman with Amount Breastfeeding
equal to Non-Breastfeeding Infant and mom’s records not in sync Should be seeing fewer due to Release 2.17
enhancements
Breastfeeding Amounts
100 – 86.3 = 13.7%
Any Questions?Participation vs Enrollment Monthly