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Report Creation to Emphasize SMART Goal Acquisition
SCWI Symposium May 2015
SMART Goal Considerations
• RPTs are expected to set and review goals annually• SMART goals should – be based on a review of data– be impactful to your students and programs– respond to an “urgent and critical need”– be capable of delivering the most gain in student achievement
SMART Goals
• Specific• Measurable• Attainable• Results-Oriented• Time-bound
SMART Goals
• Specific– and student focused. Does the goal represent the greatest area of
need for some or all students?
SMART Goals
• Measurable– Has a baseline been established?– How can we measure if the targets have been achieved?– Are targets identified?– Are targets sufficiently ambitious?
SMART Goals
• Attainable– Is the goal reasonable?– What is the evidence?– Is the goal ambitious
yet attainable?
Targets (Reeves)Quartiles Increase1st (0-24%) 20%2nd (25-49%) 12%3rd (50-74%) 7%4th (75-100%) Approx.
4%
SMART Goals
• Results-Oriented– Why is it important to achieve this goal?– For students? Staff? Schools? Colleges? Programs?
SMART Goals
• Time-bound– What is the timeframe for achieving this goal?
(Based on K-12 Improvement of Planning Assessment Tool, 2011-12)
SMART Goals ProcessNeeds
Assessment based on data
Identification of SMART
Goals
Identification of strategies to contribute to
achievement of SMART Goals
Regular Review to ensure on
target to achieve goals
Year end review of SMART Goal
success
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Sample SMART Goals
• Increase student success rate by 17%, from a baseline of 73% in 2013-14 to 90% by the end of June 2015.
• Is this example SMART?• Could it be “SMARTer”?
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• Specific• Measurable• Attainable• Results-Oriented• Time-bound
Sample SMART Goals
• Increase the retention rate of dual credit student participants to 90%
• Is this example SMART?• Could it be “SMARTer”?
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• Specific• Measurable• Attainable• Results-Oriented• Time-bound
Where can I get data?
• Board’s data warehouse• School’s Student Management System/College’s Management
Systemm• Class records• Enterprise Data Collection System (EDCS)• Ontario College Application Service (OCAS)• Regional Planning Team’s SMART Goal Report
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Why Are SMART Goals Important?
• Improve outcomes for students• Improve program quality
• Program approvals and re-approvals based on data
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Proposal Approvals and Re-Approvals
• Criteria used for decision making– Approved vs. Actual students– Retention– Success– % of students in target group for whom the dual credit program was
designed
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Approved vs. Actual Student Participants• In 2013-14, approved vs actual student
participants was 92%
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Program NameApproved Number of Students
Actual Number of Students
%
Motorcycle Repair Techniques 22 22 100%
SMART goal report sample
EDCS Data
Approved vs. Actual Student Participants• In 2013-14, approved vs actual student
participants was 92%
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Program NameApproved Number of Students
Actual Number of Students
%
Motorcycle Repair Techniques 22 22 100%
Aesthetics 36 20 56%
SMART goal report sample
Target Groups• Primary Target Group• Specialist High Skills Majors • Ontario Youth Apprenticeship Program
• In EDCS, Profile of Students Who Started the Program
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Target Groups
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Program Name
Program primarily designed for
Total Number of Students
% of OYAP Students
% of SHSM Students
% of Disengaged
Students
Motorcycle Repair
TechniquesPrimary 22 0% 18% 100%
Aesthetics SHSM 20 10% 20% 50%
EDCS Extracts• L18DC501 – L18 Dual Credits Total Approved Funding Extract• L18DC502 – L18 Dual Credits Form 1 – RPTs Extract• L18DC503 – L18 Dual Credits Form 2 – Activities + Forums Extract*• L18DC504 – L18 Dual Credits Form 3 – Dual Credit Extract*• L18DC505 – L18 Dual Credits Board and College Funding Extract• L18DC506 – L18 Dual Credits Student Data Report Raw Stats
Extract**• L18DC509 – L18 Dual Credits Transportation Funding Extract*Board- and college-specific reports available**Board-specific report available
EDCS Extracts
• Common elements:– Date– RPT #– Program #– Program name– Approach– School Within A College indicator– RPT totals
• L18DC504 L18 Dual Credit Form 3 – Dual Credits Extract• L18DC506 L18 Dual Credits Student Data Report Raw Stats Extract
EDCS ExtractsL18DC504 L18 Dual Credit Form 3 – Dual Credits Extract
• Details specific to proposed, approved and actual programs, student numbers and finances
• Changes with initial approvals and each contract change cycle and after the interim and final data submissions
L18DC506 L18 Dual Credits Student Data Report Raw Stats Extract
• Data provided at end of each semester by project on students and their successes
• Changes after interim and final data submission
L18DC504 L18 Dual Credit Form 3 – Dual Credits Extract
• Details specific to proposed, approved and actual programs, student numbers and finances
• Changes with each contract change cycle and after the interim and final data submissions– New or existing dual credits– Delivery mode (Day, night, SWAC, online, summer)– Proposed, approved and actual number of students– Projected number of students for next two years– Course details (course name, type, codes, hours, location)– Requested and approved number of students by course by program– Funding details by course and totals by program (board and college benchmarks, seat
purchase funding, transportation and miscellaneous funding)
L18DC506 L18 Dual Credits Student Data Report Raw Stats Extract
• Data provided at end of each semester by project on students and their successes– Proposed and approved student numbers– Projected credits by semester– Information on students typically by age, gender, semester, and total:
• Number of students who started/finished Identification, Placement, Review Committee (IPRC)
• Individual Education Plan (IEP)• Number of students by target group (primary target group, SHSM, OYAP)• Number of students who had previously left school • Credits attempted and earned • Courses/apprenticeships attempted and earned • Other secondary school credits potential and earned
Notes on Extracts
• Check the first row – correct year?• Excel document does not contain formulas
Sample 504 Report
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SMART Goal Formulas Measure (Extract) FormulaPercentage Approved vs Actual Funding Expenditures (504)- Total approved funding = AW- Total funding expenditures = AX- Total approved funding divided by total funding expenditures multiplied by 100
= AX AW
X 100
SMART Goal FormulasMeasure (Extract) FormulaSuccess Rate (506 Extract)Credits earned divided by credits attempted multiplied by 100
=(DL/DI) x 100
Retention Rate (506 Extract)- Total # of students who started =W+BA
- Total # of students who finished =AL+BP
- Total # of students who finished divided by total # of students who started multiplied by 100
= (AL+BP) (W+BA)
X 100
SMART Goal Formulas Measure (Extract) Formula% of Students in Primary Target Group (506)- Number of students in the primary target group
= CK
- Total number of students who started the program
= W+BA
- Number of students in the primary target group divided by the total number of students who started the program multiplied by 100
= CK (W+BA)
X 100
SMART Goal Formulas Measure (Extract) FormulaPercentage Approved vs Actual Number of Students (506)- Number of approved students = F- Total number of students who started the program
= W+BA
- Total number of approved students divided by total number of students who started multiplied by 100
= F W+BA
X 100
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Sample 506 Report
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Questions and Answers
