Management

REPORT OF THE 15 AFRICA SCOUT CONFERENCE

ANGOLA 2012

TH

Scouting: A Vehicle for Development in Africa

Angola 2012

World Scout Bureau, Africa Regional Office P.O. Box 63070 City Square Nairobi 00200 KENYA

Phone (+254 20) 245 09 85(+254) 738 945 346

Fax(+254 20) 387 83 42

Email: africa@scout.orgWeb: www.scout.org/africa

© World Scout Bureau, Africa Regional OfficeArchives & Photography Services.

Copyright © December 2013. All rights are reserved concerning reproduction and translation for National Scout Organisations that are members of the World Organization of the Scout Movement. Credit is obligatory and must acknowledge the source and the author. NSOs can reproduce parts of the report with the provision that they give credit to World Scout Bureau, Africa Regional Office.

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1. GENERAL OVERVIEW

2. CONFERENCE AGENDA

3. REPORTS AND PRESENTATIONS

4. YOUTH FORUM

5. CEREMONIES

6. SPECIAL ADDRESSES

7. WORKSHOP AND MEETINGS

8. AFRICA SCOUT FOUNDATION

9. CONFERENCE RESOLUTIONS

10. CONFERENCE PROGRAMME

11. YOUTH FORUM PROGRAMME

12. LIST OF PARTICIPANTS

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TABEL OF CONTENTS

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1. GENERAL OVERVIEW

EXECUTIVE SUMMARY

From 6th to 9th June 2012 participants from various corners of the world attended the 15th Africa Scout Conference which was successfully hosted by the Angola Scout Association. The event took place at the Futungo de Belas Centre. Twenty nine (29) African National Scout Organizations (NSOs)) were represented. There were 54 delegates and 12 observers. In addition 21 guests from outside Africa (Europe, Asia-Pacific and Canada) were in attendance.

The support team included seven Africa Scout Committee members and 10 Africa Regional Office (ARO) staff members. In total, 104 people were at the conference. A colourful opening ceremony that took place in the afternoon of 6th June attracted massive participation. More than 2,000 people were present. The guest of honour at the opening ceremony was His Excellency Fernando da Piedade Dias dos Santos, the Vice President of Angola.

This ceremony was also graced by the Chairman of the World Scout Committee, Simon Rhee; the Secretary General of WOSM, Luc Panissod; staff members from the World Scout Bureau, Central Office, several members of the World Scout Committee, among many others. Gov-ernment dignitaries also were present.

The four-day conference was rich in content. Participants took part in various topical workshops, and open forums in order to discuss matters affecting Scouting in the region. A keynote address entitled “Organization of the 21st Century: Lessons from New Partnership for African Red Cross Red Crescent Societies’s (NEPARC) Experi-ence” was presented by Mr. Richard Hunlede, the Chief Execuive Officer.

Other highlights included the investiture of the Africa Scout Committee, with four new members, namely Ayim Palamwe (Togo), Danielo Ramsamy (Mauritius), Kikas Machado (Angola) and Wayne Davis (Ethiopia).

The new Regional Committee Chairman is Gilbert Mussumba from the Democratic Republic of the Congo, who is also the Director of the Amahoro-Amani Project. At the same occasion, some Scout leaders received the Africa Elephant Award.

Africa Scout Committee Chairperson Jemima Nartey gave a briefing on the role of the ASC. She announced that four new committee members would be elected at the conference.

The Chairperson introduced the following candidates for the Africa Scout Committee. Each candidate introduced himself and presented his platform:

• Ayim Palamwe – Togo • Olusuga Adedoyin Sofolahan – Nigeria• Danielo Ramsamy – Mauritius • Sayouba Halidou – Niger• Ignatius Noah Kajengo – Zimbabwe • Dr. Wayne Davis – Ethiopia

Two other candidates, Djeigo Armand (Benin) and Kikas Machado (Angola), were delayed from attending the conference. It was decided to allow them to make their presentations later in the programme.

At the 14th Africa Scout Conference, a new Regional Committee was elected. The new Chairperson of the committee is Jemima Nartey (Ghana), while the Vice Chaiperson is Dr Jabulani Muchado (Botswana).

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The following new members were elected:

• Cisse Ibrahima Rachid (Guinea)• Diouf Mouhamadoul Bachir (Senegal)• Jeanne Ebongue (Cameroon)• Gilbert Mussumba (DRC)

During the same conference, Mr. Nkwenkwe Nkomo (South Africa) was elected as the new Chairperson of the Africa Scout Foundation.

He succeeds Mr. Abdourahmane Sow (Senegal). Hon. Dr. Tebebe Y. Berhan is the Foundation’s new Vice-Chairperson. In addition, the amended Regional By-Laws were adopted unanimously.

The conference came at the start of the last triennium of the 10-Year Plan for Scouting in Africa, and after a very productive 2nd Africa Scout Summit. The report highlights the topical elements of the event as well as the governance aspect

For the former, delegates had an opportunity to conduct in-depth analyses of different thematic issues through highly participatory workshops that were organized by Anne Whiteford from the Central Office in conjunction with Staff from ARO.

In relation to governance issues, a new Regional Director was welcomed, a new Regional committee was elected and new resolutions were passed. This will constitute the centerpiece of this report.

The quorum for the Conference was confirmed. Nineteen out of the thirty seven National Scout Organizations were present. The Conference was opened with a prayer by Africa Scout Foundation member Nkwenkwe Nkomo.

The chairperson of the Africa Scout Committee, Ms. Jemima Nartey, welcomed everyone present and gave a special welcome to World Scout Committee members Simon Rhee (chairperson), Eric Koo and Marcel Blaguet; World Constitutions Committee chairperson Alex Wong; former Acting Africa Regional Director Winston Adams; Africa Scout Foundation members Nkwenkwe Nkomo and Isaac Newton; World Scout Bureau-Central Office executives John Lawlor and Patrik Hedljung; and conference secretary Jim Kastelic of Scouts of Namibia.

WELCOME AND OPENING REMARKS

GONE HOME

A moment of silence was observed for the following members who passed away since the last conference:

• Botswana: Philemon Mahupela• Kenya: Gathogo Ngugi• Ghana: Salih Debi • Democratic Republic of Congo: Tshisuku Kashama

Barthélemy (FESCO)• Democratic Republic of Congo: Joseph Paluku

(FESCO)• Namibia: Harold Pupkewitz• Nigeria: Adieu Mohammed Kudu Bagudu• Nigeria: Elder Israel O. Odunuga• Nigeria: Five Scouts who died during a civil

disturbance.

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The complete conference agenda appears at the end of this report as an appendix. However, below is a summary outline of key daily activities:

Day 1 Tuesday 5th June 2012

Arrival and registration of participants, meeting of the Africa Scout Committee and Subcommittee, meeting of the Africa Scout Foundation Board, informal internal zonal meetings

Day 2 Wednesday 6th June 2012

Opening ceremony, introductions of participants and guests, opening remarks and reports, rules of procedure and adoption of minutes.

Day 3 Thursday 7th June 2012

Keynote address, report from the World Scout Committee, Secretary General, Workshops, Regional and international events, Africa Scout Foundation reception

Day 4 Friday 8th June 2012

Scouting in Africa snapshot, workshops reports, elections, voting on hosting of regional events

Day 5 Saturday 9th June 2012

Launch of resource materials, Africa Elephant Award, introduction of new Africa Scout Committee members, adoption of conference resolutions, networking and resource fair, closing ceremony

2. CONFERENCE AGENDA

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SCOUTING: A Vehicle for Development in Africa

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3. REPORTS AND PRESENTATIONS

Jemima Nartey reported on achievements over the past three years and challenges for the future. She said the triennium had been activity-based and singled out the following NSOs for major achievements:

• Ghana Scout Association for hosting the 14th Africa Regional Scout Conference/5th Regional Youth Forum at short notice.

• Kenya Scouts Association for hosting the 13th World Scout Moot, the first-ever world event in Africa Region.

• Burundi Scout Association for hosting the first regional celebration of Africa Scout Day and the Dry Run to assess its preparedness to host the Africa Scout Jamboree.

• Angola Scout Association for hosting the 2nd Regional Celebration of Africa Scout Day, the 15th Africa Regional Scout Conference and the 6th Regional Youth Forum.

She said issues revolving around governance, management and leadership are the greatest challenges facing Africa Region. She urged Scouts and Scout leaders at all levels to apply the Patrol System of Scouting (at times you are a leader, at other times you are a member), and to exercise the democratic processes established by the Founder, Lord Baden-Powell. She further called on all members to promote the unity and progress of the Scout movement in Africa. She noted that the triennium started with a new committee and a new regional director, and that this partnership resulted in good progress for the region. There were many visits to NSOs by Committee members and the Africa Regional Office (ARO), plus representation at all zonal conferences.

The chairperson hailed the work of the Regional Director, Mr. Frederic Tutu Kama-Kama, and his hardworking team at ARO, which resulted in the smooth running of the region. Ms. Nartey noted that more needs to be done to advance and sustain the cause of the Africa Scout Foundation, which is Africa Scouting’s lifeline. She said African NSOs and the Region as a whole need to generate resources internally and externally with an eye toward developing an International Scout centre in Nyeri under the “Africa Scout Trail” label.

She said the Committee’s primary goal during the triennium was to set up an effective system of sub committees for youth programme, constitutions/ governance, communication, adult resources, and finance/projects. Each member was assigned a zone in the region to have a better link with the constituencies. The commit-tee also got involved with planning and organising regional events.

Chairperson - Africa Scout Committee

Moreover, the committee represented the region at all world events during the triennium, took part in the World Scout Committee’s deliberations, and strengthened relationships with various partners (Unguvu project, Food for Life project, Messengers of Peace).

Members also attended other regional and world events. She thanked the Swedish Scout Association for Operation One World that enabled many Scouts from Africa to attend the 22nd World Jamboree, and all other regions for their continued support. The chairperson expressed hope that the just-ended Youth Forum was able to choose a dynamic team of youth advisors who will bring a fresh, vibrant dimension to ASC discussions.

She said in the past few years the holding of regional events has not been without major challenges, such as cost, distance to site and event planning/organisation. She said decisions to host/support such events should not be influenced by sensationalism or excitement, but rather by realistic evaluation and commitment.

The chairperson concluded her remarks by calling on incoming ASC members to start their journey with a commitment to serve. A strong committee determines progress for the Africa Region, therefore it is imperative to eschew absenteeism or any negative attitude that will impede progress.

Participants made the following comments in response to the chairperson’s report:

• It is difficult to find financial support to send delegations to the Youth Forum. The event is expensive for young people. (Swaziland)

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• We need to cultivate a culture of planning and saving for regional and international events. Scouting is supposed to be an organisation that takes the bull by the horns when it comes to fundraising and cooperative initiatives. (ASC member)

• Traveling in Africa is difficult and expensive. Sometimes it is easier to attend events in Europe than in Africa. (Gambia)

• We need to take ourselves seriously. The solution for Africa will not come from outside Africa, but from with-in. If we always think about attending events outside the continent, who is going to save Africa? (ASC mem-ber)

• NSOs in Africa must start making more deliber-ate efforts to plan and save for high-profile events, especially those aimed at the youth. (Niger)

• The problem we face when presenting candidates for the World Scout Committee is that they are not known outside Africa, therefore we risk ending up with no one from Africa on the WSC. It is important that we pro-mote individuals with good track records in Scouting. (N Nkomo)

• We need to leverage opportunities with our supporters in Europe. It’s up to each NSO to send young people to important events. (Nigeria)

• The chairperson’s report reviewed what was done by the ASC and ARO over the past three years. It’s up to the conference to make proposals and recommendations for specific actions. (ASC member)

• We must be realistic. As much as governments sup-port national development, they are politically oriented institutions whereas Scouting is a non-political move-ment. Therefore Scouting has to prove its credibility more than most organisations if it hopes to gain more support from national governments and the Africa Un-ion. (Nigeria)

Regional Director, World Scout Bureau - Africa Regional Office

Key events during the period included (F. Kama-Kama):

• 14th Africa Regional Conference and 5th Africa Scout Youth Forum hosted by the Ghana Scout Association.

• 13th World Scout Moot hosted by the Kenya Scouts Association. This was the first-ever World Scouting event hosted in Africa Region.

• First regional celebration of Africa Scout Day hosted by the Burundi Scout Association and the dry run to assess its preparedness to host the 6th Africa Scout Jamboree.

• 2nd regional celebration of Africa Scout Day hosted by the Angola Scout Association which also hosted the 15th Africa Regional Scout Conference and 6th Africa Scout Youth Forum.

Administration and Finance (G. Banafai)

Regional Director Frederic Kama-Kama and other ARO executives presented a report on Scouting in Africa entitled “Efficiency, Effectiveness and Sustainability for Bet-ter Service to the Youth.” The report highlighted the main areas of work mandated by the 2nd Africa Scout Summit and the Ghana Conference.

Twenty-two NSOs and three potential members in Africa Region were visited by the Regional Director and the WOSM Secretary General on courtesy and fact finding missions.

• NSOs with long-standing leadership issues were visited. Most issues were redressed or a roadmap drawn.

• The Cape Town and Dakar sub-regional offices were closed. ARO currently has 14 staff members (five executives and nine support staff members).

• Strategic visits were made to four NSOs and projects to build capacity.

• The four-year “Developing Citizens Through Scouting” project funded by Danida through the Danish Scout Council came to an end in June 2010.

• ARO developed administrative policies in line with the 2nd Africa Summit action plan.

• The Africa Scout Foundation registered 18 new members.

• Overall membership in the region has declined by 8 percent.

• Only Botswana and Namibia submit annual reports to ARO.

• Improvement of management practices.• Proper planning.• Registration of members.• Effective census.• Assets management. • Financial management and accountability.

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In line with the above, ARO recommends:

• Improvement of management practices.• Proper planning.• Registration of members.• Effective census.• Assets management. • Financial management and accountability.

To ensure the above targets are met, ARO will:

• Review the management manual to respond to best management practices.

• Develop a trainers’ manual.• Monitor NSO adherence to their constitutions, rules

and regulations.• Embark on a consultative approach in addressing the

above matters.• Embark on aggressive fund-raising and resource

mobilization both internally and externally to enable ARO to provide the necessary support and fulfil its mandate.

Youth Programme (J. Omondi)

• ARO provided support to the World Moot, Africa Jamboree and Regional Youth Forum.

• Thirty-one African NSOs participated in the 22nd World Jamboree in Sweden through Operation One World.

• Several countries initiated the process of reviewing their youth programmes. Support was given to Uganda, Togo, DRC and Madagascar.

• Global initiatives like the Scouts of the World Award and the World Scout Environment Programme were distributed to NSOs.

• Work has started on developing an Africa Scout Award for young people ages 16-25. The award will recognise national and international contributions of Scouts.

• Challenge: Managing the programme cycle. A number of NSOs have not reviewed their youth pro-grammes in 10-12 years and thus they are no longer addressing the needs of young people. Programmes should be reviewed every five or six years.

• Challenge: Effective youth involvement. NSOs were urged to effectively involve young people at all levels of Scouting – unit, community, national. No tokenism. Encourage activities that will promote youth involvement, such as youth forums.

• A key focus at ARO is to have a core team of volunteers who can be available as programme developers.

Adult Resources and Training (M. Matesanwa)

• A unit manager for adult resources was appointed in August 2011. This position was vacant for several years.

• In the past year a lot of progress has been made to put things in place to deal with adult leader training. Well-trained adult volunteers are the key to effective delivery of the youth programme.

• Three ALT courses were conducted. • Management workshops were held in Gambia (28

candidates) and Togo (29 candidates). • Support for constitution review was provided to some

NSOs.• The status of Africa NSOs was reviewed and a draft

document entitled “Snapshot of African NSOs. February 2012” was produced.

• Plans are being developed to provide tailor-made support to NSO leaders.

• A management handbook is being drafted to adapt world policies and guidelines to African realities.

• The network of volunteers has been revived through the Global Support System.

Communications and Public Relations (E. Ishimwe)

• The regional newsletter Kudumail was re-launched in October 2011.

• ARO premises were re-branded with logos/signage. Many NSOs want to use the WOSM brand.

• Communications training was given to eight Anglophone and eight Francophone NSOs.

• Technical support was provided to the World Scout Moot communications unit.

• Triennial report produced (2005-2008).• Annual report produced (2009-2010).• Helped organise Africa Scout Day in Burundi (2011).• Promotional calendars produced in 2011, 2012; new

edition of the Africa Region brochure produced.• Intern acquired to help ease the workload. • Online resource centres developed (library on

Alfresco, digital photo library).• Social media communication initiated (Twitter, Issuu,

Facebook, scout.org).• ARO library developed.• Events and Information Assistant acquired.• Report form developed to improve newsgathering and

dissemination.• Provided publicity for the Africa Jamboree in Burundi.

The event is recognised by Wikipedia. • Technical support given during the Jamboree Dry-

Run.

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• A communication strategy for the region was developed and published in the document “Reach-ing Stakeholders More Effectively with the Scout Message.”

• A new online back-up system was installed.• Helped organise the Africa Scout Foundation

fundraising event in Sweden (2011).• Conducted communication training for trainees from

five NSOs.

• Major challenges: inadequate financial resources and insufficient human resources to manage projects.

• Mapping exercise: Continued collecting data on NSOs and relevant programmes to analyse the impact of our programmes.

• Attended the North-South Network meeting to share information and feedback on the Africa-Europe Cooperation.

• In 2010 WOSM Africa was involved in preparing the project proposal for the Youth in Action project which led to the Unguvu Project on enhancing partnership management within the Africa and European Scout regions.

• In 2010 and 2011 WOSM Africa successfully led partners to apply for the 1% Solidarity Fund from the European Youth Forum.

• Chaired a seminar on “Strengthening the Voice of Youth in Africa” at the 2nd Africa University on Youth and Development in Nairobi, Kenya, in July 2011.

• Mobilized 15 pan-African international youth NGOs to attend the 2nd Africa Europe Youth Summit alongside the Africa Union-European Union Heads of State Summit in Cairo, Egypt.

• Participated in the Africa Youth Development Days (November 2010).

• Helped facilitate discussions between VCP Germany and the Zambia Scout Association to establish a long-term partnership.

• Continued the Food for Life project.• Continued the U-Fund Africa to support various small

projects initiated by Scouts.• Launched the Messengers of Peace initiative in Africa

Region.• Comment from regional director: The region

missed out on further funding from Danida due to mismanagement of project funds by one NSO in the region.

Development Management and Support (J. Sandrizi)

To sustain Scouting in Africa, a number of issues need to be considered:

• The declining number of Scouts in Africa and ways to reverse this trend.

• Inadequate operational structures, systems and policies.

• Youth Programme – making it more relevant/ attractive, and better management thereof.

• Strengthening of adult resources.• Building strategic partnerships.• The image and profile of Scouting in Africa.

The Way Forward

Comments Received from the Floor

• Nigeria: A successful adult resources programme is tied to effective adult resources management. NSOs should use the WOSM adult resources policy and put more focus on the recruitment and mutual agreement processes.

• Emphasize commitment when recruiting volunteers. An effective method of performance evaluation is needed.

• J. Nartey: What causes power struggles between youth and adults?

• Gambia: Some causes are (1) youth are neglected, (2) not enough transparency at top levels in NSOs, (3) information does not reach youth, (4) some adults hunger for power and authority. Conclusion: we are not working for the youth.

• Nigeria: in many instances there is undue emphasis on positions held in Scouting. We must focus on the vision and mission of Scouting.

• F. Kama-Kama: We need to look at our core business which is to develop Scouting, not to manage projects. Some projects only become bones of contention within NSOs.

• Senegal: Even though our role is to develop Scouting, we also need to look for projects to generate income.

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Regional Treasurer Jeremy M. Naivasha

Mr. Jeremy Naivasha presented a financial overview for the period 2009-2011. The years ending September 2009, 2010 and 2011 were audited by Ernst & Young.

There was a surplus of USD 37,732 for operations in 2009 compared to USD 84,467 in 2008. The reduction in surplus was mainly due to expenses for the Ghana conference and the recruitment of a regional director. But donations totaling USD 47,856 from the World Scout Foundation and the Danida-funded project DCTS, plus project income of USD 42,743, together with a net write-back of USD 65,161 from outstanding balances in project accounts, helped create a surplus of USD 53,686 in 2010. The surplus declined to USD 20,063 in 2011. Unrestricted reserves rose from USD 49,817 in September 2008 to USD 161,297 in 2011. This is a commendable performance.

As of 30/09/11 the organization’s net assets amounted to USD 272,743 (USD 111,446 in project funds and USD 161,297 in accumulated surplus available for use). ARO was commended for building substantial capacity through prudent cost management and increased fundraising.

Currently ARO is undertaking three projects: Food for Life, Capacity Strengthening, and Messengers of Peace. These projects are supported by the World Scout Foundation (FFL, MOP, Capacity), Finland (FFL) and Australia (FFL), and are being implemented in Kenya, Uganda, Burundi, Benin, Niger, Liberia, Angola, Sierra Leone, Togo, Guinea, Chad, South Africa, Burundi (Amahoro Amani) and DRC.

In addition, Burundi, Malawi, Zimbabwe, Burkina Faso, Benin and Senegal embarked on the Unguvu project within the framework of the Africa-Europe Cooperation. The treasurer thanked all development partners for supporting Scouting’s mission in Africa.

ARO conducted 25 field visits and fact-finding mis-sions during the triennium, including visits to 22 NSOs and three potential members. On-the-job training was provided to Angola, Burundi, DRC, Ethiopia, Seychelles, Uganda, Swaziland, Rwanda and Togo at a cost of USD 15,665. Direct assistance for administrative sup-port and trainings organised by ARO amounted to US$ 19,900 (Kenya, Uganda, Burundi, Ethiopia, Benin, Côte d’Ivoire, Togo, Malawi, Zambia, Namibia, Swazi-land, Rwanda, Lesotho, Botswana, Malawi). ARO also supported three zonal conferences in addition to its own participation.

The treasurer noted that Africa has an international reputation for financial mismanagement and corruption.

He said Scouting is duty-bound to lead the way out of such disrepute by operating efficiently, honestly, transparently and accountably. He called on participants to lead by example by instilling financial discipline in their NSOs.

Cases of mismanagement of resources and even donor funds continued to be reported during the period. The treasurer noted that lack of accountability and transparency in managing funds not only violates the fundamental values of Scouting but is a criminal activity against the youth of Africa. He urged NSOs to adopt and adhere to written financial procedures and produce financial statements that are audited annually. Audited accounts give NSOs the much-needed certificates of “good health” which prospective partners can rely on for funding decisions.

The principal challenges facing the region are lack of adequate funds and continued conflict within NSOs. Lack of funds impairs growth of the Movement and blocks young people from benefiting from Scouting activities. Conflicts deplete financial resources at the expense of development. Funds spent on missions to mediate conflicts within NSOs and solve constitutional and governance issues could be more productively invested in development and training for the youth.

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Secretary General - World Organization of the Scout Movement (WOSM)

Mr. Luc Panissod, secretary general of WOSM, addressed participants on global issues currently facing world Scouting. He referred to seven issues that have been raised by the Asia-Pacific Region and discussed extensively by the World Scout Committee. He said the Committee concluded that the issues extended beyond APR and were, in fact, global issues.

The seven issues are:

1. Representation of NSOs and the voting system at world or regional conferences.

2. Current operational cost of the entire World Scout Bureau.

3. Registration fees paid.4. Youth advisors to the World Scout Committee.5. Human rights.6. Staffing of the World Scout Bureau.7. Relationships with NSOs.

He said the issues are being addressed by WOSM Management, the World Scout Committee and the World Scout Conference as follows:

By Management (Issue 6)

• The SG/Chief Operating Officer will ensure that recruitment of WSB staff is widened from a geographical/cultural point of view.

• This issue is currently being addressed by management action.

• The concern about geographical/cultural considerations was acknowledged in discussions on the recruitment of the new Secretary General.

By the World Scout Committee (Issues 2,4,5 and 7)

• Issue 2: This issue is part of a wider question – the best location for the WSB Central Office – which is being dealt with by the WSB. The SG and COO are undertaking a study on “distributed WSB structure” and possible relocation of central functions, which the Committee considered as an option to be inves-tigated. NSOs will be called upon to give input in restructuring.

• Issue 4: This can be resolved at Committee level since it is responsible for World Scout Youth Forum procedures. The ‘Youth for Change’ working group is taking the question of youth advisors seriously. But the broader issue is youth involvement generally.

• Issue 5: This issue is to be addressed by the Human Rights Task Force whose terms of reference were approved by the Committee at its March 2012 meeting. A position paper is to be produced for discussion by the Committee at its March 2013 meeting.

• Issue 7: The issue is to ensure that the Steering Committee/SG increase consultations with large NSOs on important subjects. This requires reflection since the expectations of all 161 NSOs are not clear. The Steering Committee will lead /coordinate, but the process is open to all. Regional chairpersons need to consult with their NSOs. Resolving the issues requires a culture change in the WSB/World Committee. Greater consultation with NSOs will provide valuable input and will hopefully increase APR NSO engagement in world affairs, including finding good candidates for volunteer/professional positions at world level.

By the World Scout Conference (Issues 1 and 3)

• Any changes must go before the Conference because they are constitutional in nature.

• The principle of “one country, one vote” (i.e., six votes per NSO) dates back to WOSM’s origins, so any proposal to change it will be a “hard sell” and needs to be carefully designed and managed.

• Solutions to the fee issue must be identified. At the same time two basic assumptions must be challenged: (1) the WSB depends on registration fees as its key income; and (2) fees must be related to per-capita membership.

• Official language is also a sensitive issue.

The SG noted that the Committee formulated a roadmap on the way forward containing the following elements:

Goal: • To reach the 2014 World Scout Conference hav-

ing managed to change mindsets and instil a deeper understanding of the cultural differences across WOSM Regions that reinforce the unity in diversity within WOSM and ready to make proposals to the Conference which will be the expression of this better understand-ing of cultural differences within WOSM.

Strategy: The World Scout Committee/Steering Committee shall:

• Seek input from other regions on the issues raised by Asia-Pacific Region

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• Collect views of NSOs and WOSM bodies.• Digest, understand, summarize and reformulate/

share/work out an ownership process to reach the 2014 Conference smoothly.

Process and Mandate

• To use regional conferences, meetings, events, etc., to collect views.

• To engage in a dialogue with some specific NSOs.• To organise regular meetings of the contact group

to analyze collected views, work out next steps and formulate recommendations to the World Committee.

Mr. Panissod concluded his remarks by noting that this will be the last time he attends the Africa Conference as WOSM Secretary General, as he will retire on 31/12/12/.

The conference then divided into groups to discuss the issues and propose a clear, unified standpoint that the Africa Scout Committee can champion on behalf of Africa Region.

Chairperson - World Scout Committee

Mr. Simon Rhee, chairperson of the World Scout Committee, read a short message to conference delegates.

He apologized for canceling the WSC meeting scheduled for March 2012 in Angola due to financial constraints, and thereby missing the planned Africa Scout Day activities as well.

He said Africa Scouting is dear to the hearts of all WSC members; they know about the challenges facing African NSOs and are fully aware of the great impact that Scouting has on African societies.

Mr. Rhee pointed out that seven members, plus three World Scout Bureau executives, were present at the conference.

Mr. Rhee reported that WOSM membership has now exceeded 36 million in 161 countries. Of that figure, Africa Region has nearly 1 million members in 37 countries. This number could actually be more, but some NSOs do not declare their full membership. At the World Scout Conference in Brazil, Resolution 2/2011 resulted in a moratorium on WOSM membership fees for nine years (2011-2020). Thus, membership will not have any bearing on fees, and this should motivate NSOs to report their membership figures accurately. He further stressed that Scouting is the world’s largest organisation dedicated to non-formal education.

The resolutions adopted at the Brazil conference focused on three issues: leadership, innovation and service. These issues will feature in all activities undertaken by the WSC and the WSB during the current triennium.

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4. THE YOUTH FORUM

Mr. Belarmino Cardoso gave a report on the 6th Africa Scout Youth Forum which was held from 1-4 June 2012 at La Casa da Juventude in Luanda, Angola. The theme of the Forum was “Leaders of the Education for Life: Act Now!”

Only nine delegates and three official observers attended the forum. Delegations were sent by Angola, Botswana, Ghana, Liberia, Namibia and South Africa.

Presentations were given on the following subjects:

• Cause of Scouting: Education for Life.• WOSM’s Vision and Strategy on Youth Involvement.• Messengers of Peace project.• 21st Century Leadership.• WOSM’s Focus on 21st Century Leadership.• Information and Communication Technologies.• Unguvu Project (partnership between Africa Scout

Region and European Scout Region).• Future events (6th Africa Scout Jamboree, 14th World

Scout Moot, 23rd World Scout Jamboree).

Participants visited the slave museum and the Forest Institute of Development during the Forum. Due to the low turnout of delegates, and also because all zones in the region were not represented, and further because there was a poor gender balance, and still further because six youth advisor positions were up for election

yet only six NSOs were represented at the Forum, it was not possible to elect a proper committee. Therefore the election was postponed until further notice.

The Forum brought forward the following recommendations:

• NSOs should give serious attention to sending representatives to the Africa Youth Forum.

• NSOs should send at least two Scouts to the 6th Af-rica Scout Jamboree in Burundi.

• Youth Forum delegates should be properly prepared before attending any Forum.

• Youth-exchange events should be promoted.• The status of the Africa Scout Youth Forum should

be clarified.• Information technology should be promoted, ac-

cessed and used.• NSOs should establish and support National Scout

Councils in their respective counties.

Delegates also expressed the desire to:

• Have an Africa Scout Youth Summit.• Create a social network run by Scouts and

supported by adults to share Scouting information and experiences.

• Have a certified regional Scout training that will be recognised outside of Scouting circles.

• Create an exchange programme on Scouts in action.

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5. CEREMONIES

The official opening of the conference took place at the Futungo de Belas assembly hall. The programme featured music, dances and speeches before more than 2,000 people, most of them Angolan Scouts.

The guest of honour was Angola’s vice president, His Excellency Fernando da Piedade Dias dos Santos, who welcomed 54 delegates and 12 observers from 29 National Scout Associations around Africa, 21 guests from Europe, the Asia-Pacific Region and Canada, seven Africa Scout Committee members and 10 professional staff from the Africa Regional Office. Remarks were also made by Simon Rhee and Luc Panissod.

Opening Ceremony

• Isaac Newton Addy – For dedicated leadership in promoting Scouting in Ghana and the Western Zone.

• Chris Mbanga – For leadership to Scouting in Zimbabwe, the Southern Zone and the Africa Scout Committee.

• Anne Whiteford – For supporting Scouting’s development in Africa Region over many years.

• Alexander Wong – For support toward the Africa Scout Foundation and for promoting Africa Scout Foundation membership within WOSM.

• Jeremy Naivasha – For long and dedicated service to the Africa Region and the Africa Scout Foundation as honorary treasurer.

• Mostaff Matesanwa – For outstanding service to the development of Scouting within the Southern Zone over many years.

• Hendrik Soderholm – For dedicated support to Scouting in the Africa Region.

Africa Elephant Award

Winston Adams reported on the criteria for the Africa Elephant Award, the top award for Scouting in the Africa Region. The following individuals received the award in appreciation of their contributions to Scouting:

• Rui Andrade – For playing a major role in the de-velopment of Scouting in Angola

HONOURS AND AWARDS

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• Bishop Oscar Braga, Chief Scout of Angola, for his leadership of the Angola Scout Association.

• Mr. Luc Panissod, Secretary General for WOSM• Angolan Scout Association• Kenya Scouts Association• Botswana Scout Association• Burundi Scout Association• Ghana Scout Association• Dr. Wayne Davis (Ethiopia)• Telecom Mauritius• DHL Guinea

Certificates of Appreciation

Africa Scout Foundation

• Wayne Davis (Ethiopia) – Gold Certificate• Jemima Nartey (Ghana) – Silver Certificate• Jim Kastelic (Namibia) – Silver Certificate• Rui Andrade (Angola) – Platinum Certificate• Angola Scout Association – Silver Certificate

Investiture of new Africa Scout Committee

The new members of the Africa Scout Committee were of-ficially invested, and the following selections were announced:

• Chairperson (2012-2015) – G. Mussumba• Vice Chairperson (2012-2015) – B. Diouf

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6. SPECIAL ADDRESSESKeynote Address - New Partnership for African Red Cross and Red Crescent Societies (NEPARC)The keynote address was given by Mr. Richard Hunlede, chief executive officer of New Partnership for African Red Cross and Red Crescent Societies (NEPARC). Mr. Hunlede spoke on “Organisation for the 21st Century: Lessons from NEPARC’s Experience.”

Mr. Hunlede traced the background and formation of NEPARC, outlined the organisation’s mission, vision and objectives, reviewed the services it offers, and listed common challenges facing African Red Cross/Red Crescent Societies (ANS) across the continent. He noted that there are only four ANS that can sustain their core costs; the rest rely on external support systems. This situation cannot continue in the 21st century.

NEPARC’s successes derive from three levels of humanitarian excellence, namely:

• Level 1: transparency, accountability and good governance (i.e., improve governance).

• Level 2: financial sustainability (i.e., sustain opera-tions).

• Level 3: programme effectiveness (i.e., ensure capacity to effectively implement programmes).

NEPARC’s performance is measured by outside auditors such as SGS, KPMG and Harvard Humanitarian Institute to ensure credibility and impartiality.

NEPARC’s value proposition focuses on:

• Audits – (1) Quantifiable, evidence-based indicators of adherence to world-class standards; (2) clarity of specific strengths and gaps; (3) creation of business opportunities for improvement/’scaling up.’

• Identity – (1) Identity of belonging to a network of Africans for Africans; (2) collaboration, networking and partnership; (3) regional forum for identifying and addressing relevant issues.

NEPARC has five strategies that guide its actions:

• Mobilizing political will and support.• Achieving excellence through certification and

professionalism.• Promoting national societies partnership.• Promoting strategic partnerships.• Mobilising resources.

Some conclusions reached were:

• NEPARC appreciates that various initiatives, on their own, will not deliver the necessary transformation needed to ensure ANS remain relevant in their respective countries of operation.

• There is need for ANS efforts to be part of a disciplined, integrated, strategic planning and performance management system that (1) creates alignment and focus in the Societies’ efforts, (2) demonstrates com-mitment to results, and (3) promotes accountability at both individual and organizational levels.

NEPARC’s way forward:• Like other organizations, ANS want to survive and

prosper. • To do so, they must respond and adjust to the social,

technological, economic and political environment of their time.

• Changes in the outside environment occur constantly, even in stable societies (e.g. as a result of technologi-cal advancements or new economic policies).

• Strategic planning and performance management are necessary for the future success of ANS.

• ANS like the Kenya Red Cross Society have invested in a disciplined strategic management system have reported remarkable transformation in the way they compete for the future.

• NEPARC’s next initiative: adopting a new way of doing things through proper planning.

• It is a call to ANS to plan now for how they will compete for the future.

Comments from Participants:• L. Panissod: Unless we who are involved in Scouting

change our minds and our ethics, we will continue to live in the past and make the same mistakes over and over again.

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Strategic Themes

Strengthening Member Societies

Strategic Results

Societies that are Effective in Service Delivery

Initiatives

A. Governance- Related Initiatives

• Benchmarking audits and certificationa

• Sustainability Assessment Tool (SAT)

• Programme Effectiveness Assess-ment Toolkit (PEAT)

B. Building Capacities

C. Resource MobilisationSustainable SocietiesStrategic Partnerships

• J. Nartey: We need to become more professional in the things we do, even call on experts in fields where we have no expertise.

• Liberia: Urges all NSOs to take NEPARC’s experiences and principles to heart.

• Ethiopia: Enhancing our capacity is a major problem in Africa. We need to look at this seriously and work on it.

• R. Hunlede: The world today is involved in networking. Networking is the key. If you try to do things alone you are lost. It is the same with vol-unteerism. If someone has knowledge and doesn’t share it, he/she dies with the message. Frustration comes when ANS are overburdened with resources they can’t manage.

• F. Kama-Kama: We need to manage our resources carefully and sustain them.

Scouting in Africa: A Snapshot of African NSOs (Regional Director, WSB-ARO)

The Regional Director gave a presentation entitled “An Insight into the Actors and Factors Affecting Youth Programme Delivery in Africa.”

He said that in order to achieve growth and sustainable Scouting in Africa in the area of Youth for Change, there is need to:• Provide information.• Enhance requisite skills.• Improve provision of relevant services/support.• Overcome barriers and create opportunities for youth

participation.• Engage in research.• Set up responsive policy frameworks.

He pointed out that dysfunctional NSO structures result in dysfunctional youth programme structures that are unable to deliver the youth programme. The outcome is non-performance of the Scouting Mission.

He further said poor programme dissemination leads to poor-quality Scouting, which leads to less impact of Scouting in the community and ultimately a dented image of Scouting. Moreover, when NSO structures are not functioning prop-erly, the youth are not served adequately and Scouting’s image suffers. NSOs then will be confronted by a credibility crisis with important stakeholders, i.e. governments and their agencies, and national and international partners.

The director then gave some insights on what ails Scouting in Africa. Currently 22 of Africa’s 37 NSOs are going though some kind of crisis – even more if finance is considered, he said. Some of these crises are:

• Lack of proper succession in NSOs.• Absence of Rover sections in many NSOs.• Only three NSOs are submitting annual reports to ARO.• Some NSOs have more adults in Scouting than young

people.• Infighting in NSOs over national positions.• Financial mismanagement.

He made the following observations:

1. There are a few NSOs in the region that are “lighthous-es,” and it is hoped that these will multiply in each zone so that other NSOs can emulate them.

2. The good or bad image of a single NSO can positively or negatively affect the image of Scouting as a whole. For example, the Africa Region lost a third round of funding from Danida through the “Developing Citizens Through Scouting” project because of mismanagement of funds by one NSO.

3. Guinea Bissau is not yet a WOSM member, yet it is setting a good example for other NSOs.

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4. African NSOs need to highlight positive experiences and good practices as a way of tackling lingering challenges. We need to be able to prove the statement, “Scouting: A Vehicle for Development.”

Comments from Participants

• Nigeria: Certain paradigms have not changed over the years. Volunteers are still fighting for high-level lead-ership roles based on the old concept of the Scoutmas-ter being in charge. National leaders are not looking at the youth. It’s high time we allow the youth to take centre stage.

• Zimbabwe: Parents must be part of NSO structures. Right now they don’t know what young people are doing. Parents should especially be involved as Rover advisors and as Group Council members.

• Zambia: Zambia has succession challenges because the Rover Section is lacking. Conflict arises when mem-bers ask the leaders what they are doing to advance Scouting. Some leaders are in the same roles after 10 years or more. In the absence of a Rover Section there is bound to be conflict.

• F. Kama-Kama: Learn from the magic of those NSOs that have Rover sections. NSOs that don’t have Rovers should ask “why don’t we?”

• DRC: Leaders tend to forget that they need to step aside and give others a chance to serve in their positions in order to gain experience and inject fresh insights.

• Swaziland: Although Swaziland has a strong Rover Section, it lacks Cub Packs because of a shortage of leaders. A recent visit of schools showed that there are Scouts present, but no adult leaders.

• Gambia: When our terms as leaders are finished, we should be prepared to move on. In previous days, succession was by “inheritance.” This thinking must be changed. The vehicle for doing this is changing the NSO constitution.

• Angola: Scouting is a dynamic movement. Keep in mind we are rendering services. When we are no more useful, we should step aside.

• Seychelles: We have many Scouts, but not enough leaders. Adult volunteers join Scouting, but leave soon afterwards. Our main challenge is retaining leaders.

• F. Kama-Kama: What about the dimensions of youth programme, service and membership? Are we responding to today’s youth? Scout membership in Africa has not changed in five years. Many of our Scouts are only in uniform for public display. If we want to be the leading youth organisation in Africa, what must we do to change our established ways of thinking and doing things?

• South Africa: During our restructuring, we had a good look at the youth programme. We found it to be urban-based even though 80 percent of our members live in rural environments. We are looking at ways to have better urban-rural balance in our programmes. Also, since we started a Scouting-in-Schools pilot project in March 2011, membership has grown to 116,000.

• L. Panissod: Two basic problems exist – (1) the conceptualization of our roles in NSOs, and (2) lack of accountability. Also lacking is proper needs analy-sis, strategic planning, development and implementa-tion. We will never attract young people with poor pro-grammes, poor visibility and poor credibility. We are in

a vicious cycle. Unless we plan and implement strategically, we’ll never come out of the problem.

• Liberia: Very little has happened in Liberia over the last nine years. Although there are 36 districts, the programmes offered to Cubs, Air Scouts and Sea Scouts are worn out. We need to train more lead-ers in order to revive Scouting, and for this we need attention from the region. The association has a cordial relationship with the government.

• Botswana: We are unable to monitor our youth programme effectively. Our programmes and policies are based on feelings rather than on information from analysis and feedback.

• Namibia: We have had some successes, but a num-ber of challenges remain. Our youth programme is reviewed periodically, and our membership grew as a result of the DCTS project. We now face the daunting task of sustainability. We are a small NSO that relies on a few, yet skilled leaders. We need people to coach our new leaders on a continuous basis. Sustainability is our biggest problem.

• Ghana: We need Scouters who can use their professional skills to assist NSOs.

• Madagascar: Our youth programme has been reviewed. Membership has increased to 19,000. We have held many adult leader trainings. What we need is input from outside the country on how we are doing as an NSO.

• Gabon: The problem of African Scouting is one of resources. Whenever we plan a programme we should be able to implement it. If an NSO doesn’t have a headquarters, it cannot implement programmes. Nine-ty-five percent of our problems come from adults. An example of this is the just-ended Youth Forum attend-ed by only six NSOs. Is that an example of adults serv-ing the youth?

• Ethiopia: We are on the right track. The head of the Africa Union’s Youth Division said Scouting can add to the development of Africa. Our focus is peace – that’s where we can make a difference. In Somalia people are resolving conflicts like the Founder envisioned.

• M. Blaguet: The environment on our continent is im-proving. Some countries have economic problems, so when we draft our programmes they will be affected by this reality. We should take that into account.

• J. Nartey: We have to identify problems and then find appropriate solutions. We can do this by consulting each other. If leaders are unable to do the job, they should make room for those who can. At the next con-ference let’s focus on best practices.

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Presentation on NGO Benchmarking (Governance, Leadership and Management)

A presentation entitled “NGO Benchmarking Cer-tification Audits: Results and Proposals for the Way For-ward” was given by Mr. Robert Jourdain, assistant vice president of SGS, an international certification agency based in Geneva.

Mr. Jourdain reported on an SGS benchmarking survey conducted at ARO and six NSOs in the Africa Region at WOSM’s request. This exercise was in line with ARO’s drive to make Scouting in Africa efficient, effective and sustainable. SGS assessed governance, leadership and management issues to determine whether leadership and management structures/processes are suitably designed to accomplish Scouting’s mission and vision, and to pro-vide assurance to stakeholders that Scouting institutions comply with good governance principles.

Certification audits were conducted at ARO-Nairobi, and the headquarters/operational sites of the NSOs of Benin, Burundi (Amahoro Amani Project), Ghana, Kenya, Mauritius and South Africa. Specifically, the assessment focused on (1) governing bodies, (2) strategic framework, (3) communication, advocacy and public image, (4) hu-man resources, (5) fund-raising, resource allocation and financial controls, (6) operations, (7) outcomes, and (8) continuous improvement.

Some conclusions of the benchmarking exercise were:

• Two NSOs face serious governance problems. They deserve specific attention/support. Human resources management is to be improved across the board.

• Overall scores are better when focus is on the four key dimensions (1-governing body; 2-strategic framework; 3-fundraising, resource allocation and fi-nancial controls; 4-operations).

• When compared to 163 other organisations world-wide, the governing bodies of the profiled NSOs are “stronger” (but not necessarily process-wise), but their strategic framework, operations and outcomes must be improved to keep up with current trends.

Recommendations made by SGS:

• Conduct further NGO benchmarking audits.• Develop, implement and maintain a WOSM standard.• Strengthen capacity of NSOs based on audit results.

Certification Results:

Certified (ave. 71.8% ): • World Scout Bureau-Africa Regional Office• South Africa Scout Association

Non-Certified (ave. 51.0%)• Kenya Scouts Association• Mauritius Scout Association• Scoutisme Beninois• Association des Scouts du Burundi• Ghana Scout Association

Comments from Participants:

• Mauritius: At first we were apprehensive about the audit (why us?), but eventually we realised it was not a critique but rather an assessment of our positives as well as our negatives. One of our main weakness-es is in the area of human resources; we have asked one professional to join the organisation as the adult resources commissioner. We need to look at our lead-ership.

• South Africa: NSO leaders also were apprehensive about the audit, but eventually they saw it as an op-portunity to look closely at the organisation and make changes where needed. Currently South Africa is alter-ing (flattening) the organisational structure to produce better Scouting for more young people. In hindsight the audit supported the work SASA already had started with the hiring of a consultant. SASA looked good in the areas of managerial integ-rity, finance, policies and governance, but we need to work on our human resources. SASA has employed a marketing person to help with finances and projects.

• Nigeria: A regional mission statement and a vision statement should be drawn up. NSOs should make greater use of consultancies. The ASC should set up a subcommittee to evaluate risk in regional Scout-ing and determine how to manage it.

• G. Mussumba: The audit revealed many things and identified our weaknesses. Stakeholders need to see that Scouting is doing something about these weak-nesses. We are not reaching all our objectives because we neglected the stakeholder dimension.

• L. Panissod: We can be proud for going through the process. The audit is not complete because the are-as of youth programme and adult resources were not touched. We have developed a number of tools to work with, but they are not as refined and precise as they could be. It is hoped that the tools can be combined into one unique WOSM tool.

• Ethiopia: Will the other 30 NSOs in Africa he helped with such an audit?

• South Africa: Most people don’t like change. When SASA proposed changes in the way things were done, there was a lot of negative reaction from within the organisation. But when the detractors saw that the changes were going to lead to less bureaucracy, better support for volunteers and an improved youth programme – in short, lead to better Scouting – feel-ings changed.

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• Burundi: Our NSO benefited from the audit. It al-lowed us to organise ourselves better and overcome some weaknesses. New standards are being used as guidance for staff members.

• Ghana: Commends the World Scout Bureau for conducting the audit. It helps us know what to work toward and can assist our own professionals in seeing what we actually do as Scouts.

• Madagascar: By identifying problems in this man-ner, we will be able to share experiences amongst our NSOs and with other organisations.

• L. Panissod: WOSM has its own internal assessment tool as well as a global support system. Although not as sophisticated as SGS’, WOSM’s internal as-sessment tool is a good one to use.

• A. Wong: WOSM uses the CME internal auditing sys-tem which is based on Scouting standards.

• R. Jourdain: The environments in which NSOs op-erate are different from country to country, but the vision is universal. The Mission Statement could be individualised to stimulate the Movement, but it is important to have a universal vision. Donors, staff and leadership are all important parts of the pro-cess. Internal audits are good, but external audits provide better insights and truths about an organi-sation. Some donors may not give money because internal standards may not be high enough to meet their expectations.

Study Paper: Scouting, A Vehicle for Development in Africa

Mr. Olusuga A. Sofolahan of Nigeria presented a study paper on “Scouting, a Vehicle for Development in Af-rica.” Key points of the presentation were:

• Scout membership has doubled in 20 years. The needs of the Movement, likewise, have increased proportionately.

• Challenges facing African youth include food secu-rity, education and poverty, etc.

• There is a great need to recruit adult volunteers who will strive to empower the young people in their quest to become leaders and decision-makers.

• Youth development is an ongoing process in which young people are effectively empowered to obtain new knowledge and skills in order to meet their per-sonal needs and enable them to function as useful citizens in their societies.

• WOSM’s strategic priorities dovetail nicely with development trends worldwide.

• The Scout Method is an effective means to promote development and sustainable growth.

New Chairperson of the Africa Scout Committee

Incoming chairperson G. Mussumba paid tribute to the departing members of the ASC and welcomed the new members on board. He thanked the Angola ScoutAssociation for hosting the Conference and the Youth Forum, and applauded the work done by the regional director and his team over the past triennium. He also acknowledged the many challenges facing Africa Scouting – governance, financial and human resources, youth programme, technology, image and profile, diminishing membership, et al – and assured delegates that the new committee will give full attention to these matters.

Regional and World Events

Announcements/presentations were made about the following events:

Africa Scout Day (2011, 2012)

• E. Ishimwe showed a presentation on the 2012 Africa Scout Day in Angola and the 2011 celebration in Burundi.

• NSOs may contact the ARO Communications Department for information and advice on promoting this annual event (March 13).

Africa Scout Day (2013)

• Bidding has been informal so far. Dr. W. A. Davis of Ethiopia noted that next year is the 50th anniversary of the Africa Union (formerly Organization of African Unity) and that it is willing to host Africa Scout Day with a celebration from 11-14/03/13 at the Africa Union Conference Centre.

6th Africa Scout Jamboree

• According to the Burundi Scout Association, reg-istration for the 28/07/12-05/08/12 event closed on 30/03/12. The number of registered Scouts is lower than the planned 452. Two hundred sixty-eight staff members have registered.

• The Government has given its assurance that there will be no problems with visas.

• The organising committee will look at low-ering fees. At the same time BSA is looking for additional funding from Government and donors.

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• F. Kama-Kama: Is this an event for adults or youth? Is the Jamboree still feasible in Africa? As for the question of Jamboree fees, NSOs should be honest about their level of preparations; they should plan and raise funds well ahead of time and not send candidates at the last moment.

In future, whether thinking about the Africa Jamboree or Youth Forum, we should always try to organise it in the best possible way and maintain an open dialogue.

7th Africa Scout Jamboree• No bid has been received for this 2016 event, but

Nigeria, Cameroon and Mauritius are interested in hosting it.

• NSOs should vote by e-mail by 31/12/12.

16th Africa Scout Conference and 7th Africa Scout Youth Forum

• Mauritius was the only NSO to submit a bid. Benin declined due to lack of Government support, as did Botswana. Cameroon indicated it had submit-ted a bid, but it was not received by ARO before the deadline.

• D. Ramsamy gave a presentation on Mauritius’ bid for the Youth Forum (29/04/15-02/05/15) and the Regional Conference (04-07/05/15). He presented a letter of support from the Government.

• There are direct flights to Port St. Louis from Johannesburg, Cape Town, Nairobi and Dubai.

• Visas are free for most African countries.

14th World Scout Moot

• J. Neysmith announced that this event will be host-ed by Scouts Canada from 08-18/08/13.

• Urban and outdoor activities will take place in Ottawa, Quebec, Montreal and Toronto. A Global Development Village and a full IST programme will be featured. Water will be a key theme.

40th World Scout Conference and 12th World Scout Youth Forum

• J. Armando presented information on the World Conference (11-15/08/14) and the World Youth Forum (04-07/08/14), which will be held in Slovenia. The conference will be in Ljubljana and the forum will take place in Rogla.

• Fees will be decided by April 2013. The aim is to provide quality events at reasonable cost. There will be a good range of accommodation options.

• For more information, go to www.wsc2014.si.

23rd World Scout Jamboree

• The event is on track for 28/07/15-08/08/15 in Japan.

• A dry run will be conducted next year.• Fees will only be set in mid-2013. The NSO category

system based on GDP will be applied.• For more information, go to www.23wsj.jp.

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7. REPORTS FROM WORKSHOPS AND WAY FORWARD

Joao Armando, J. Neysmith and G. Hägerdal introduced the four WOSM priority areas that will be the focus for the 2011-2014 triennium and outlined the “Messengers of Peace” project. Thereafter, 90-minute workshops were conducted on the following topics:

• Strategic Path: Towards 2015 and Beyond.• Youth in Charge: Youth Involvement and Increasing

Opportunities for Youth Leadership.• 21st Century Leadership: Improving Our Working

Methods.• Global Support: Mobilizing Resources for Better Ser-

vice Delivery.• Messengers of Peace: Strengthening the Network

Key Points Raised

• More time needed to apply the seven WOSM Strategic Priorities. Some/Many NSOs find this a very useful tool.

• Be cautious about changes (not that they shouldn’t be done) and how they are implemented. We are al-ways changing.

• Translate our “blueprints” (i.e the philosophical policies we have) into applicable and practical reali-ties, i.e. translate global issues to local issues.

• NSOs have to claim ownership of priorities.

Summary of Participants’ Comments

• It is OK to have new members. Let existing members leave (i.e., for studies, marriage, etc.) and then re-gain them. We gain and lose members, but later we regain them.

• Empower young people.• Have a think-tank approach to put thoughts together

and develop priorities.• Simplify terminology for better understanding.• Be more family oriented in our marketing approach.

We tend only to communicate with youth. But the real market in today’s society is also the family, especially in developed countries where parents often select which activities their children may join.

• More support from regional/zonal levels re: the seven priorities. These priorities are a good self-evaluation tool.

• Scouting in Africa is a manpower source (i.e., we train members) for local businesses and other NSOs. This is OK, but how can we use this in a more positive way? Can Scouts/Scouters return to Scouting? Can they be in different NSOs/jobs concurrently?

Workshops on WOSM Priority Areas for 2011-2014

• Our strategies have to recognise our global realities and differences. Look at local realities in developing and applying policies.

• Grassroots: our priorities and paths must be from bottom-up, not top-down.

• We face a challenge in modern communication.• Is our focus too much on young people?• Aim at families/parents. The result will be more

leaders.• More adult training.• Scouting has lost motivation; activities are the same.

Key Action Points and Recommendations• Simplify.• Modernize.• Grassroots.• More practical support.• Clearer objectives.• Be open to change.

Youth for Charge: Youth Involvement and Increasing Opportunities for Youth Leadership

Key Points Raised by the Speaker

Three dimensions of Youth Involvement:• Educational – Use of Scout Method. Participation at

early age.• Institutional – Involvement of young people in de-

cision-making.• Community – How youth can be involved in their com-

munities; their contribution to decision-making in this process.

Work done at world level:• Policies and structure.• Programme support.• Communication.• Attitudes.• Development training modules: Youth in Decision-

Making, Generations in Dialogue, Youth Changing Com-munities, Skills for Life.

Summary of Participants’ Comments

• Need to take into consideration the environments in which we operate.

• Youth age limits vary from region to region.• African leaders rarely let go of leadership

voluntarily and sometimes manipulate the system to stay in leadership positions.

• Youth should get gradual training in leadership.• Poor response from some governments on youth

demands.

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Key Action Points and Recommendations

• During constitutional review, NSOs should create structures that allow youth to come into decision-making positions and create mechanisms to enforce compliance.

• NSOs to introduce mentoring in key leadership positions.

• WOSM should accelerate the development of the four training modules and add one more – succession planning, which would include skills of “handing over.”

• There is a need to strengthen the bond between the Africa Scout Committee and the Africa Scout Youth Forum.

21st Century Leadership: Improving Our Working Methods

Key Points Raised• Leadership issues were raised on the last day of the

World Scout Conference in Brazil.

Key Action Points and Recommendations• Continue the collaboration between the World Scout

Committee and NSOs in Africa.

Messengers of Peace: Strengthening the Network

Jacques Sandrizi of ARO provided information on the Messengers of Peace initiative which is designed to develop Scouting in Africa.

This is the newest project in the Region initiated in 2011. The initiative focuses on spreading the message of peace by recruiting Scouts as Messengers of Peace. This will be achieved through financing of individual projects that have a bearing in peace education.

Capacity building is a major component of the pro-ject, giving a chance to African NSOs to build their capacity at different levels including governance, leader-ship, management and peace education-related pro-grams.

Funding allocations have been made for each of the six Regions based on the needs of Scout constituencies within the region.

The programme offers grants for projects above and be-low USD 25,000. NSOs can have multiple projects. MoP kits are available from ARO. ARO is also ready to give support to develop projects.

L. Panissod commented that MoP is being supported by the World Scout Foundation. He said it was a “unique and fantastic opportunity” to assist young people to communi-cate amongst themselves and empower themselves – all for the cause of peaceful endeavours.

The focus areas for projects are peace, social awareness, children in difficult circumstances, youth programme, de-velopment of training systems, and infrastructure.

Revised Africa Core Youth Programme

J. Omondi of ARO gave an overview of the recently published 4th edition of the Africa Core Youth Programme.

The revised programme addresses gaps that existed in the third edition and incorporates new trends in youth programme development. Key volunteers and region-al personnel met in 2009 to review and update the programme, which was then field-tested in selected NSOs and unveiled at all zonal conferences.

It is hoped that NSOs will use this latest version of the core programme as a tool to develop, update or compare their own youth programmes as it is responsive and rel-evant to the current needs of African youth.

Revised Red Ribbon Curriculum

J. Omondi also gave an update on the latest version of the Red Ribbon Curriculum. The programme not only addresses issues of HIV and AIDS prevention, but also contains elements on support and care as well as a new section on life skills. The programme is available from ARO.

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8. AFRICA SCOUT FOUNDATION

The Foundation has 249 members in the Individual Cat-egory, 17 in the Scout Associations Category and none in the Corporate Category.

Total contributions from members: USD 156,054.74. In-vestment income from these funds and income from fun-draising activities have generated USD 31,861, leaving a fund balance of USD 187,915 as of 30/09/12.

The ASF board decided to use some of the interest to sup-port Scouting activities. The Scout Association of Lesotho was selected to receive the first grant. ARO is working with Lesotho to develop attractive programmes for more young people.

An ASF reception was held at the World Scout Jamboree in Sweden in 2011 where pledges were made.

PMR Associates audited the Foundation’s accounts for 2011 when the previous accounting firm, Mashimba and Associates, ceased to operate due to the death of its lead partner. It was recommended that PMR be appointed to continue the audit process.

In order to meet the Foundation’s objectives, two main challenges have to be addressed:

• Slow Growth: The ASF has made very slow growth in membership and resource mobilization since its incep-tion. With an accumulated fund of only USD 187,000, the fund can hardly make an impact on the challenges facing Scouting in Africa. All individuals are urged to join the ASF and generate ideas on how to address growth.

• Membership: Out of the 17 NSOs that are ASF mem-bers, only two are from Africa Region. Out of the 249 individual members, only 25 percent are from Africa. For the Foundation to be truly African, it is important that Africa takes the lead in membership.

NSOs are urged to become members, and all Scouts are encouraged to register irrespective of the amount of the contribution. All Scouts and NSOs could reach out to com-panies and people of goodwill to strengthen the Founda-tion. Comments were received from the floor. It was generally felt that the balance in the Foundation’s coffers is wholly inadequate. ASF member N Nkomo appealed to attendees to come up with innovative and exciting ways to stimulate greater support for the Foundation.

Jeremiah NaivashaTreasurer, Africa Scout Committee

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9. CONFERENCE RESOLUTIONS

COURTESY RESOLUTIONS

1. We wish to thank the President and Vice President of Angola and the heads of various ministries and de-partments for their support in hosting this conference.

2. We also wish to thank the Governor and Vice Governor of Luanda Province for their support.

3. We thank especially the Host Committee for their vol-untary and tireless services in the hosting of the con-ference.

4. We also thank the presence of the WSC, Chairman of the Constitutions Committee, WSB Staff, ASC, ARO Staff, partners from Canada, Japan, Korea, Finland, Portugal, the European Scout Committee, SGS and NEPRAC.

5. We also thank all conference participants for attending the conference

BUSINESS RESOLUTIONS

01/2012 UNITY IN SCOUTING

Considering the possible effects on the development, growth and sustainability of the Scout Movement in rela-tion to issues raised by the Asia-Pacific Region:

The Conference supports the Africa Scout Committee’s position to encourage the World Scout Committee to con-tinue dialogue with the AP Region in order to preserve the unity and fraternity which stem from the principles of Scouting.

Proposed by MadagascarSeconded by Burkina Faso, Togo

02/2012 YOUTH INVOLVEMENT

Considering that the Mission of Scouting is to prepare young people to play a constructive in society, noting that youth were poorly represented at the 2012 Regional Youth Forum, and conscious of the fact that Scouting is for the youth:

The Conference recommends that NSOs/NSAs, the Africa Scout Committee and the Africa Regional Office encourage and support the participation of young people at regional events.

Proposed by NigerSeconded by Rwanda

03/2012 ADULTS IN SCOUTING

Considering the findings of international auditors regard-ing the human resources capacity of most NSOs/NSAs in the region, and mindful of the importance of adults in de-veloping Scouting to benefit boys and girls:

The Conference resolves that all NSOs/NSAs recruit adults for Scouting based on the foundation of competence, qualifications and experience.

Proposed by NigeriaSeconded by Gambia

04/2012 STRUCTURE

Considering the importance of the development of Scouting, noting that many NSOs/NSAs do not have operational and physical office conditions and emphasis-ing the role these facilties play in the implementation of the programmes of the Scout Movement:

• The Conference recommends that all NSOs/NSAs should acquire an operational headquarters to run ac-tivities of Scouting.

Proposed by GambiaSupported by Nigeria

05/2012: PARTNERSHIP AND STRENGTHENING THE PROFILE OF SCOUTING

Considering the Strategic Plan 2012-2015 of the Africa Scout Region, taking into account the relevance of networking with other organisations of similar interest in the youth:

The Conference encourages NSOs/NSAs to establish part-nerships in different fields namely the Europe, Asia-Pa-cific, Interamerica, Arab and Eurasia regions and other institutions/organisations around the world.

Angola 2012

The conference further proposes that a liaison office to the African Union in Addis Ababa, Ethiopia, be opened with minimal expenses by using the current available resources of the Ethiopia Scout Association.

Proposed by EthiopiaSupported by Zambia, Kenya, Gambia

06/2012 VOLUNTEERISM

In order to discourage absenteeism of certain members of the Africa Scout Committee in a bid to encourage more candidates to stand for election to the Africa Scout Committee, in order to increase the Committee’s support to the NSO’s from different zones:

The Conference recommends that the Africa Regional Committee:

• Introduce in its annual budget an allocation that will cover travel fees and accomodation cost for committee members so that they can attend regional committee meetings.

Proposed by MadagascarSupported by Côte D’Ivoire, Burundi

AMMENDMENTS TO THE REGIONAL BY-LAWS

On behalf of the Africa Scout Committee, Jean Ebongue tabled proposed amendments to articles 6, 7, 8 and 9 of the regional by-laws for consideration by the conference. The amendments had been circulated to all NSOs for their study prior to the conference.

Article 6 – Meetings and Procedures of the Africa Scout Conference• 1a: Insert wording: “... and shall hold office for a term

of six years up to the next conference.”

Article 7 – Functions of the Africa Scout Committee • Add Point 8: To promote Scouting in Africa Region.• Add Point 9: To develop financial policies.• Add Point 10: To formulate plans to develop Scouting

in Africa.

Article 8 – Meetings and Procedures of the Africa Scout Committee• 1a: The Africa Committee shall meet at least twice

a year ...• 1b: All notices of the meetings of the Africa Commit-

tee shall be mailed/sent though appropriate means of communication so as to be received by members of the committee ...

Article 9 – Officers of the Africa Scout Committee• 1b: Insert wording: “Should the chairperson be

absent from a meeting, the vice-chairperson shall act as chairperson for that meeting.”

The proposed amendments were approved (25-0-0).

AFRICA SCOUT COMMITTEE ELECTIONS

Voting was conducted for four vacancies on the Africa Scout Committee. The rules of voting procedure were read by F. Kama-Kama.

Gabon and Madagascar were ineligible to cast ballots due to being suspended for non-payment of the WOSM membership fee for the current year.

NSOs voting: Angola, Benin, Botswana, Burkina Faso, Burundi, Cameroon, Côte d’ Ivoire, Democratic Republic of Congo, Ethiopia, Gambia, Ghana, Kenya, Lesotho, Liberia, Mauritius, Namibia, Niger, Nigeria, Rwanda, Senegal, Seychelles, Sierra Leone (proxy given to Nigeria), South Africa, Swaziland, Togo, Uganda, Zambia and Zimbabwe.

Results: The new members are Kikas Machado (Angola), Dr. Wayne Davis (Ethiopia), Danielo Ramsamy (Mauritius) and Ayim Palamwe (Togo). The new members will serve a term of six years.

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COMPLETE CONFERENCE PROGRAMMEPRE-CONFERENCE: Tuesday 5th June 2012

Morning: Arrival and registrationAfternoon: Arrival and registration continues3:00pm Meeting of the Africa Scout Committee Meeting of the Honors and Awards Subcommittee5:30pm Meeting of the Africa Scout Foundation Board Informal internal zonal meetings

DAY 1: Wednesday 6th June 2012

Morning Session8:30am Plenary session Prayers Explanation of the interpretation system Introduction of delegates and confirmation of quorum Tribute to Scouts Gone Home Introduction of guests Conference Chairperson’s opening remarks and welcome Appointment of tellers, rapporteurs and Resolution Committee Rules of Procedure Presentation and adoption of the minutes of the previous conference Chairperson’s Report Treasurer’s Report Instructions on workshops 11:00am Tea Break

11.30am Plenary Session Report from Regional Director Triennial report and overview of NSOs and presentation of the Triennial plan) Summary report from the 6th Africa Scout Youth Forum Amendments of By-laws Briefing on the role of the Africa Regional Scout Committee Introduction of candidates for the Africa Committee

1:30pm Lunch

2:00pm Guests’ Arrival …2:30pm All participants seated at the opening ceremony venue 3:00pm Opening ceremony and reception

DAY 2: Thursday 7th June 2012

8:30am Plenary session Prayers Announcements Study paper: “Scouting, a Vehicle for Development in Africa” Brief presentation (Mr. Olusuga Adedoyin Sofolahan) Questions and Answers Scouts in Action Keynote address: “Organization of the 21st Century: Lessons from NEPARC’s Experience” (Mr. Richard Hunlede) Questions and Answers

10:30am Tea Break

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11:00am Plenary session NGO Benchmarking (Addressing issues of Governance, Leadership and Management within NSOs)

• Brief presentation on SGS process• Brief on Results of SGS audit with ARO and six selected NSOs• Experience from two audited NSOs• Questions and Answers

1:00pm Lunch

2:30pm Plenary session Message from the World Scout Committee Chairperson Report from Secretary General Workshops on Global Issues

4:00pm Tea Break

4:30pm Plenary session Presentation and explanation of regional Scout events guidelines

• Africa Scout Youth Forum and Africa Scout Conference • Africa Scout Jamboree• Africa Scout Day

Updates on past and upcoming regional events• Africa Scout Day (Burundi and Angola) • 6th Africa Scout Jamboree (Burundi)

Presentation of bids for Regional events:• 7th Africa Scout Jamboree 2016• 16th Africa Scout Conference• Africa Scout Day 2013, 2014 and 2015

Update on upcoming world Scout events• World Scout Moot - Canada 2013• 40th World Scout Conference - Slovenia 2014• 23rd World Scout Jamboree - Japan 2015

6:00pm End of Plenary Session

7:00pm Africa Scout Foundation reception

DAY 3: Friday, 8th June 2012

8:30am Plenary session Prayers and announcements Scouting in Africa: Achievements, challenges and way forward

• Snapshot of African NSOs• What is ailing Scouting in Africa

10:30am Tea Break

11:00am WOSM Strategic Priority Areas • Four priority areas• Messengers of Peace Programme• Educational Methods projects

Introductions/instructions on workshops Workshops run concurrently

• Our Strategic Path: Towards 2015 and Beyond• Youth For Change: Youth Involvement and Increasing Opportunities for Youth Leadership• 21st Century Leadership: Improving our Working Methods• Global Support: Mobilizing Resources for Better Service Delivery• Messengers of Peace Programme: Strengthening the Network

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1:00pm Lunch

2:30pm Plenary Session Report back from workshops – Conclusions, Recommendations and Action Points Additional inputs/reactions

4:30pm Tea break

5:00pm Elections (Africa Scout Committee)5:30pm Votes on hosting of Regional events:

• 7th Africa Scout Jamboree 2016 • 16th Africa Scout Conference • Africa Scout Day 2013, 2014 and 2015

6:00pm End of day’s sessions

Day 4: Saturday, 9th June 2012

8:30am Plenary session Prayers and announcements Launch of resource materials

• Messengers of Peace programme kit• Partnerships Handbook/Training Manual• Revised Africa Core Programme• Revised Red Ribbon Curriculum

Presentation/explanation on Africa Elephant AwardAfrica Elephant AwardsInvestiture (Introduction) of new Africa Scout Committee membersAnnouncements of hosts for regional eventsHanding over of the Africa Scout Day flag to the next hostOfficial group photo session

10:30am Tea Break

Adoption of conference resolutions

1:00pm Lunch

2:30pm Plenary session continuesAdoption of conference resolutions continuesAddress by the outgoing Chairperson of the Africa Scout CommitteeAddress by new Chairperson of the Africa Scout CommitteeInteractive networking session

4:30pm Tea Break (joined by accompanying persons)

5:00pm Resource Fair at Exhibition Area6:00pm End of conference sessions7:00pm Closing ceremony and farewell dinner (with accompanying persons)

Day 5: Sunday 10th June 2012

DeparturesOptional tours

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6TH AFRICA SCOUT YOUTH FORUM PROGRAMMEDates: 01 - 04 June 2012Venue: Dream Space, Luanda - AngolaTheme: Leaders of Education for Life: Act Now!

THURSDAY, 31st MAYWelcome of participants at 4 de Fevereiro International Airport, Luanda, and departure to DREAM SPACE

Host Committee

FRIDAY, 1st JUNE0830-1000 Participants’ registration at DREAM SPACE Host Committee1030-1200 Informal Zonal Meetings1200 – 1300 Setting up of Exhibition Area All Delegates1300 – 1430 Lunch1430-1630 Each National Scout Organization is invited to present

their exhibitions at the place indicated by the service team

Delegates

1630 Coffee Break1700 Free time1830 Deadline for submission of the proposed

amendments to the 6th ASYF CommitteeRules of Procedure

1900 Dinner2100 Social evening Host Committee

SATURDAY, 2nd JUNE 0700 Breakfast 0830 Welcome Session

In Scout Uniform (At the Dream Space Stadium)Host Committee

0845 Meditation 0910 Welcome by the Chairperson of the 5th Africa Scout Youth

Forum • Explanation of the simultaneous nterpretation system

and voting procedure • Presentation and adoption of the agenda

Host Committee

0930 • Presentation of the objectives, contents and working methods

• Adoption of the Rules of Procedure • Appointment of Recommendations Committee and

tellers • Introductory words by a member of the Africa

Regional Office

Regional Director

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Angola 2012 Angola 2012

0940 Introduction of the Host Committee Host Committee1000 • Report on the follow-up of the recommendations of the

5th Africa Scout Youth Forum• Report to the 6th Africa Scout Youth Forum from the

Youth Advisors to the Africa Scout Committee (2009-2012)

6th ASYF Committee

1030 Tea break1100 Presentation of national experiences by Youth

Advisors or representatives elected or appointed at na-tional level.

6th ASYF Committee

1130 Outdoor activity Host Committee1245 Group photo Host Committee1300 Lunch1430 Session 1: Cause of Scouting: Education for Life Jonathan Omondi1530 Scouts in Action: Presentation of the various experiences

of Scouts in ActionDelegates

1630 -1700 Coffee Break and Informal Interaction 6th ASYF Committee1800 Opening ceremony Host Committee1930 Dinner

2030 Great Festival of Cultural Diversity Host Committee

SUNDAY,3RD JUNE0700 Breakfast0830 Meditation and recap of previous day0900 Session 2: Vision and WOSM’s Strategy on Youth Involve-

mentJonathan Omondi

1030 Tea break1030 Session 3: Presentation of Messengers of Peace project Jacques Sandrizi1130 Session 3: 21st Century Leadership; Presentation on Good

leadership and governance principles and practices

Guest SpeakerJean Baptiste Sene

1300 Lunch1430 Candidates’ presentation1500 Youth mobilisation and building the synergy for action Nicholas- Ghana1700 Election of Youth Advisors 6th ASYF Committee1730 Future international and world events and best practices;

Presentations on the 6th Africa Scout JamboreeEvent Host/ARO

14th World Scout Moot in Canada Event Host/ARO23rd World Scout Jamboree in Japan Event Host/ARO

1800 Results of Elections for Youth Advisors Tellers/ARO1810 End of the session 20h00 Barbecue and Angolan evening Host Committee

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MONDAY, 4TH JUNE07h00 Breakfast 0830 Meditation0900 Presentation and Address by 7th Africa Scout Youth

Forum Chairperson6th ASYF Chairman

0930 Session 4: Information and Communication Technolo-gies; Capitalising on Social Media

Euloge Ishimwe

1030 Tea break1100 Key action points and recommendations session 6th ASYF Committee1300 Lunch1430 Recommendations session (continued)

Adoption of the recommendations and presentation of individual and collective actions

6th ASYF Committee

1530 Final SessionEvaluation of the 6th African Scout Youth Forum

6th ASYF Committee

1630 Coffee break1700-1800 Communication ways between the participants after

forum Closing remarks6th ASYF Committee

1900 Closing ceremony Host Committee2000 Farewell dinner party Host Committee

TUESDAY, 5TH JUNE0700 - 0830 Breakfast

Departures /pre-conference tour Host Committee

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NSO/ORGANIZATION NAME1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22 Cameroon23

24

25

26

27

28

29

30

31

32 Isaac Newton Addy33

34

15TH AFRICA SCOUT CONFERENCE PARTICIPANTS

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NSO/ORGANIZATION NAME

Sanda Rasoamahenina

N. Thomas Amutenya

Democratic Republic of CongoDemocratic Republic of Congo

Nkwenkwe Nkomo

Sebenzile Buthelezi

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NSO/ORGANIZATION NAME

WSB-COWSB-CO Göran HägerdalWSB-CO

Alexander Wong

João Armando GonçalvesMarcel Blaguet Ledjou

Simon Hang-Bock Rhee

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15TH AFRICA SCOUT CONFERENCEANGOLA 2012

SCOUTING: A Vehicle for Development in Africa

World Scout BureauAfrica Regional OfficeP. O. Box 63070 - 00200 Nairobi, Kenya

Tel: (+254 20) 245 09 85Mobile: (+254 738) 945 346

africa@scout.org www.scout.org/africa