Reports In Book Form Manish Hasija Madhur Malik PCT Presentation

Reports In Book FormReports In Book Form

Manish Hasija Madhur Malik Manish Hasija Madhur Malik

PCT PresentationPCT Presentation

Reports in Book FormReports in Book Form 22

Structure Structure

Front Matter – Front Matter – 1.1. CoverCover

2.2. Title PageTitle Page

3.3. Letter of TransmittalLetter of Transmittal

4.4. List of IllustrationsList of Illustrations

5.5. Abstract and SummaryAbstract and Summary

6.6. IntroductionIntroduction


Structure (contd.)Structure (contd.) Main body - Main body -

8.8. IntroductionIntroduction9.9. Discussion or DescriptionDiscussion or Description10.10. ConclusionConclusion11.11. RecommendationsRecommendations

Back Matter - Back Matter - 12.12. AppendicesAppendices13.13. List of ReferencesList of References14.14. BibliographyBibliography15.15. GlossaryGlossary16.16. IndexIndex


CoverCover

All CAPS and All CAPS and BoldBold Recommended font – Recommended font – Times New RomanTimes New Roman

MAIN TITLE – 36MAIN TITLE – 36NAME – 20NAME – 20

COLLEGE NAME – 21COLLEGE NAME – 21

TSEC – 54TSEC – 54DEPARTMENT, COLLEGE, UNIVERSITY, YEAR - 18DEPARTMENT, COLLEGE, UNIVERSITY, YEAR - 18


GSM TECHNOLOGYGSM TECHNOLOGY[An Informative Report][An Informative Report]

Manish HasijaManish Hasija------------------------

THADOMAL SHAHANI THADOMAL SHAHANI

TSECTSECENGINEERING COLLEGEENGINEERING COLLEGE

HUMANITIES DEPARTMENTHUMANITIES DEPARTMENT

THADOMAL SHAHANI ENGINEERING COLLEGETHADOMAL SHAHANI ENGINEERING COLLEGEUNIVERSITY OF MUMBAIUNIVERSITY OF MUMBAI

SEPTEMBER 2007SEPTEMBER 2007


SIGN PAGESIGN PAGE

Project Entitled – Project Entitled – TitleTitle

Submitted by – Submitted by – Name Name

In partial fulfillment of the degree of TE in PCT Project in Humanities In partial fulfillment of the degree of TE in PCT Project in Humanities

department is approved.department is approved.

Guide Guide ExaminerExaminer

In-charge PrincipalIn-charge Principal

Date:Date:


Title pageTitle page

ElementsElements Subject Subject Body (To Whom)Body (To Whom) Name of the Body (Who is Writing)Name of the Body (Who is Writing) DateDate


Title Page (contd.)Title Page (contd.) ----------------------------- ----------------------------- BoldBold 32,CAPS 32,CAPS [ ] - [ ] - BoldBold 30,CAPS 30,CAPS

For- For- BoldBold 24,CAPS 24,CAPS --------------- --------------- BoldBold 26,CAPS 26,CAPS

By– By– BoldBold 24,CAPS 24,CAPS--------------------------------

---------------- ---------------- Bold Bold 1818-------------------------------------------------------------------------------------------------------------------- BoldBold 22 22

----------------- 18,CAPS----------------- 18,CAPS


Letter of TransmittalLetter of Transmittal

Primary Objective – Formal Submission of Primary Objective – Formal Submission of the Reportthe Report

Sample PatternSample Pattern Formal SubmissionFormal Submission ObjectiveObjective Description of areas which need investigationDescription of areas which need investigation LimitationsLimitations MethodsMethods


Table of ContentsTable of Contents

TABLE OF CONTENTS

PartPart PagePageCover . . . . . . . . . . . . . . . . . . . . . . . iCover . . . . . . . . . . . . . . . . . . . . . . . iTitle Page. . . . . . . . . . . . . . . . . . . . . . iiTitle Page. . . . . . . . . . . . . . . . . . . . . . iiLetter of Transmittal. . . . . . . . . . . . . . . . . . iii Letter of Transmittal. . . . . . . . . . . . . . . . . . iii Table of Contents . . . . . . . . . . . . . . . . . . ivTable of Contents . . . . . . . . . . . . . . . . . . ivList of Illustrations . . . . . . . . . . . . . . . . . . vList of Illustrations . . . . . . . . . . . . . . . . . . vAbstract . . . . . . . . . . . . . . . . . . . . . . vi Abstract . . . . . . . . . . . . . . . . . . . . . . vi

1. The Problem and the Plan . . . . . . . . . . . . . . 11. The Problem and the Plan . . . . . . . . . . . . . . 1 1.1. Negative Effect of Idle Time . . . . . . . . . . . . 21.1. Negative Effect of Idle Time . . . . . . . . . . . . 2 1.1.1. Effect at the Workplace . . . . . . . . . . . . 3 1.1.1. Effect at the Workplace . . . . . . . . . . . . 3 1.1.2 Effect at Home . . . . . . . . . . . . . . . 41.1.2 Effect at Home . . . . . . . . . . . . . . . 4


IllustrationsIllustrations

How are Illustrations useful?How are Illustrations useful? ClarityClarity SupplementSupplement DescriptionDescription Efficient CommunicationEfficient Communication ComparisonsComparisons Lively and interestingLively and interesting


Illustrations (contd.)Illustrations (contd.)

TypesTypes TablesTables FlowchartsFlowcharts Visual GraphicsVisual Graphics

• Bar ChartBar Chart• Pie ChartPie Chart• Line ChartLine Chart• Statistical mapStatistical map

Drawings and PicturesDrawings and Pictures


Abstract & SummaryAbstract & Summary

AbstractAbstract 2 to 5 % of the report2 to 5 % of the report Covers what the report is about in a concise mannerCovers what the report is about in a concise manner It is from one specialist to the otherIt is from one specialist to the other Complete and intelligibleComplete and intelligible

SummarySummary 5 to 10 % of the report5 to 10 % of the report Also called a synopsis, epitome or précisAlso called a synopsis, epitome or précis Method of analysis, significant findings, conclusions Method of analysis, significant findings, conclusions

and recommendationsand recommendations


AbstractAbstract

Abbreviated summaryAbbreviated summary Technical Audience Technical Audience Mainly Technical Mainly Technical ShorterShorter Entry point for any Entry point for any

Scientific PaperScientific Paper

Unique selling pointUnique selling point Decision makers Decision makers Mainly Managerial Mainly Managerial LongerLonger To convince the To convince the

reader that your reader that your proposal offers the proposal offers the best value propositionbest value proposition

SummarySummary


IntroductionIntroduction

PurposePurpose Scope & LimitationsScope & Limitations Sources and Methods of collecting DataSources and Methods of collecting Data AuthorizationAuthorization


Discussion or DescriptionDiscussion or Description

Main content of the reportMain content of the report Main FunctionMain Function

To present data in an To present data in an organizedorganized form form To discuss the significance and analysisTo discuss the significance and analysis To give the resultsTo give the results

Has several sections, grouped under Has several sections, grouped under headings and sub-headingsheadings and sub-headings


Ending Your ReportEnding Your Report

There are 4 waysThere are 4 ways Ending SummaryEnding Summary ConclusionConclusion RecommendationsRecommendations Combination of all 3Combination of all 3


Ending Your Report (contd.)Ending Your Report (contd.)

Ending SummaryEnding Summary Required for reports which simply present Required for reports which simply present

informationinformation Reviews only highlights of factsReviews only highlights of facts

ConclusionConclusion Required for reports which analyze Required for reports which analyze

informationinformation It cover your objective stated in the problem It cover your objective stated in the problem

statementstatement


Ending Your Report (contd.)Ending Your Report (contd.)

RecommendationsRecommendations Writer’s sectionWriter’s section States your interpretations based on the conclusionsStates your interpretations based on the conclusions Specifies a future course of actionSpecifies a future course of action Required for decision makingRequired for decision making Can include-Can include-

• WhoWho• What What • WhenWhen• WhereWhere• WhyWhy• HowHow


AppendicesAppendices

Supplementary informationSupplementary information Supports report body, but has no logical place Supports report body, but has no logical place

withinwithin Should be referred to in the textShould be referred to in the text It can includeIt can include - Questionnaires - Working Papers- Questionnaires - Working Papers - Sample Forms - Summary Table- Sample Forms - Summary Table - Additional References - Symbols- Additional References - Symbols - Detailed calculations- Detailed calculations


Specific location of an idea or Specific location of an idea or piece of information in the piece of information in the original sourceoriginal source

Does not contain works Does not contain works recommended for further studyrecommended for further study

Indicates only the sourcesIndicates only the sources

May Sometimes be given in May Sometimes be given in the sequence of the textthe sequence of the text

Prepared during writing of the Prepared during writing of the report. Final shape is given at report. Final shape is given at the endthe end

The works read for ideas or The works read for ideas or information in general termsinformation in general terms

May contain works May contain works recommended for further studyrecommended for further study

May indicate briefly the content May indicate briefly the content and usefulness of the works and usefulness of the works citedcited

Always in alphabetical orderAlways in alphabetical order

Prepared before writing the Prepared before writing the report. Final shape is given at report. Final shape is given at the endthe end

List of referencesList of references BibliographyBibliography


List of ReferencesList of References

Example –Example –Allan Warner, A short guide to English Style, Allan Warner, A short guide to English Style,

Oxford University Press, London, ELBS Oxford University Press, London, ELBS Edition, 1964, pp. 40-42.Edition, 1964, pp. 40-42.


BibliographyBibliography

Examples –Examples – Palmer, Frank Grammar, Second Edition. Palmer, Frank Grammar, Second Edition.

Middlesex, England: Penguin Books Middlesex, England: Penguin Books Limited,1972.Limited,1972.

Mahapatra Bijay P; “Malto Object Classifiers”, Mahapatra Bijay P; “Malto Object Classifiers”, Indian Linguistics (September, 1973), Volume Indian Linguistics (September, 1973), Volume 34, Number 3. Poona: The Linguistic Society 34, Number 3. Poona: The Linguistic Society of India.of India.

Singh S.P, “Mind Your English”, The Singh S.P, “Mind Your English”, The Hindustan Times (January 8,1976),p.7.Hindustan Times (January 8,1976),p.7.


GlossaryGlossary It is a list of terms in a particular domain of It is a list of terms in a particular domain of

knowledge, with definitions for those termsknowledge, with definitions for those terms Depends on the target audienceDepends on the target audience

IndexIndex Quick guideQuick guide Only in big reportsOnly in big reports Alphabetical OrderAlphabetical Order Page numbers are mentioned against itPage numbers are mentioned against it


ChecklistChecklist

Correct Title?Correct Title? All the Needed Elements?All the Needed Elements? Relevant Information?Relevant Information? Purpose, Scope and Plan in Introduction?Purpose, Scope and Plan in Introduction? Conclusions based on Findings?Conclusions based on Findings? Recommendations?Recommendations? Logical Order?Logical Order? No Repetition?No Repetition?

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Reports In Book Form Manish Hasija Madhur Malik PCT Presentation