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REQUEST FOR CONSULTANT’S QUALIFICATIONS

MCAN/CIF/RCQ 3D01001 - E

DEVELOPMENT OF IPTT STRATEGY AND ACTION PLAN FOR 2011-2012

MCA Namibia (MCA-N) requires the services of an individual consultant to provide the following services:

Summary of Services: The objective of this Request for Consultant Services is to procure the services of an experienced Consultant for the Development of IPTT Strategy and Action Plan for 2011-2012. More recently (2010) an IPTT organisational audit was completed which recommended a number of changes to be made within the IPTT organisational structure for it to be able to continue playing a leading role in the development of INPPs.

This document sets out the Terms of Reference for the procurement of the services of a Consultant to revise the IPTT strategy for the next five years, develop a detailed action plan for 2011/12 (one year) and finalise the Terms of Reference for the IPTT that includes developing a vision and mission for the IPTT.

Location: Windhoek

Anticipated Start Date: June 1, 2011

Duration of Assignment: 1 month

Before applying, interested consultants should review the Terms of Reference attached hereto, which describes the assignment in detail. The required qualifications for the Individual Consultant to be considered are indicated in the Terms of Reference (Attachment 1). Among other requirements, these qualifications should include at a minimum, a post graduate qualification in Natural or Social Sciences with demonstrated experience with the following:

Have proven experience in the formulation of organizational strategies, including the

development of vision and mission statements, and developing Action Plans, preferably

with similar thematic bodies, for example, stakeholder bodies or trade associations with

public and private sector membership; and;

Some knowledge or working experience with the Indigenous Natural Products sector in Namibia would be an advantage.

The selection shall be carried out in accordance with the procedures set forth in Annex VI, Section 1.B.Vof the MCA Namibia Procurement Rules (see the Procurement page on website http://www.mcanamibia.org for the Procurement Rules). The selected consultant will sign a contract (Attachment 2) on the basis of a fixed price.

Application Procedure Interested Individual Consultants are requested to send their responses, which should include an expression of interest to be considered for the assignment, date of availability, an updated CV showing the minimum requirements described above and in compliance with the attached TOR, contact details (i.e., address, telephone and fax numbers, e-mail address, website, etc.), at least three references that can comment on the consultant’s related work

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experience, and any other relevant information. Responses in the standard MCA-N Expression of Interest format (Forms 1 and 2 attached hereto) should be addressed to The Procurement Agent, MCA Namibia, Atlas House, c/o Sam Nujoma and Mandume Ndemufayo streets, Windhoek, Namibia. Interested Consultants can either submit their documents to: The Procurement Manager, MCA Namibia, Atlas House, 3rd Floor Room 13 c/o Sam Nujoma and Mandume Ndemufayo streets, Windhoek, Namibia. Or they can send the documentation via email to the following address: skandjavera@mcanamibia.org Deadline for submission of responses: 13 May 2010, 13h00

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Expression of Interest: Form 1

[Location, Date]

Mr. Johann Botha

Director Procurement

MCA Namibia

Dear Sir,

Re: Development of IPTT Strategy and Action Plan for 2011-2012 Ref: MCAN/CIF/RCQ 3D01001 - E

I, the undersigned, offer to provide the consulting services for the abovementioned assignment in accordance with your Request for Consultant’s Qualifications dated [Insert Date] and this Expression of Interest.

I am hereby submitting my Expression of Interest, which will be open for acceptance for a period of 60 (sixty) days.

I hereby declare that all the information and statements made in this Expression of Interest are true and accept that any misrepresentation contained in it may lead to my disqualification.

If negotiations are held during the initial period of validity of the Expression of Interest, I undertake to negotiate on the basis of my availability for the assignment.

My Expression of Interest is binding upon me and subject to the modifications resulting from Contract negotiations, and I undertake, if my proposal is accepted, to initiate the consulting services related to the assignment not later than [insert the date on which you will be available to commence with the assignment]

I understand you are not bound to accept any proposal that you may receive.

Yours sincerely,

Authorized Signatory

Name and title of Signatory

Address of Consultant

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Expression of Interest: Form 2

Curriculum Vitae (CV)

1. Name [Insert full name]

2. Date of Birth [Insert birth date]

3. Nationality [Insert nationality]

4. Education [Indicate college/university and other specialized education, giving names of institutions, degrees obtained, and dates of obtainment].

5. Membership in Professional Associations

6. Other Training [Indicate appropriate postgraduate and other training]

7. Countries of Work Experience

[List countries where the consultant has worked in the last ten years]

8. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading, and writing]

Language Speaking Reading Writing

9. Employment Record [Starting with present position, list in reverse order every employment held by the consultant since graduation, giving for each employment (see format here below): dates of employment, name of employing organization, positions held.]

From [year]: To [year]: Employer: Position(s) held:

10. Work undertaken

that best illustrates capability to handle the tasks assigned:

[Among the assignments in which the consultant has been involved, indicate the following information for those assignments that best illustrate his/her capability to handle the tasks listed in the TOR]

Name of assignment or project:

Year

Location:

Client:

Main project features:

Position held:

Activities performed:

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11. References: [List at least three individual references with substantial knowledge of your work. Include each reference’s name, title, phone and e-mail contact information. MCA Namibia reserves the right to contact other sources as well as to check references, in particular for performance on any relevant MCC-funded projects.]

12. Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes me, my qualifications, and my experience. I understand that any wilful misstatement described herein may lead to my disqualification or dismissal, if engaged.

I, the undersigned, hereby declare that I agree to participate in the above-mentioned assignment. I further declare that I am able and willing to work for the period foreseen in the above referenced Request for Consultant's Qualifications.

Signature

Date

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TERMS OF REFERENCE

MCA Namibia: AGRICULTURE

Development of the IPTT Strategy and Action Plan for 2011-2012

1. Summary

In early 2000 the Indigenous Fruit Task Team, a multi-stakeholder forum, was created. The name was changed at the Strategic Planning Workshop in 2003 to the Indigenous Plant Task Team (IPTT) to reflect its widened mandate beyond only fruits to include all indigenous plants. The purpose of the IPTT is to develop and coordinate the implementation of a national strategy for the promotion of products from indigenous plants in Namibia. Since its formation, the IPTT has made a significant contribution to the development of the indigenous natural plant products (INPP) industry in Namibia, not withstanding constraints of funding and human resources.

More recently (2010) an IPTT organisational audit was completed which recommended a number of changes to be made within the IPTT organisational structure for it to be able to continue playing a leading role in the development of INPPs.

This document sets out the Terms of Reference for the procurement of the services of a Consultant to revise the IPTT strategy for the next five years, develop a detailed action plan for 2011/12 (one year) and finalise the Terms of Reference for the IPTT that includes developing a vision and mission for the IPTT.

2. The Indigenous Plant Task Team

The Indigenous Plant Task Team, formerly known as the Indigenous Fruit Task Team (IFTT), was formed after the first Promotion of Indigenous Fruit Workshop in April 2000 to develop a co-ordinated approach and strategy for the implementation of an economically sustainable promotion of indigenous fruits in Namibia. In the course of its work the IFTT subsequently encountered a need to also include non-fruiting parts of indigenous plants. At the Second National Indigenous Fruit Stakeholders Workshop held in Tsumeb in May 2003 participants mandated the IFTT to change its name to the Indigenous Plant Task Team (IPTT) to expand the focus of its work to include other indigenous plants.

The IPTT with its own Terms of Reference is a multi- stakeholder task team chaired by the Directorate of Agricultural Research and Training (DART) in the Ministry of Agriculture, Water and Forestry (MAWF) with the secretariat being provided by the NBRI (sub-division within DART). The main task of the IPTT, with a mandate from its members, is to manage a national process promoting the development of products derived from indigenous plants. It receives an annual budget from MAWF which is administered by the Namibia Agronomic Board.

In 2010, an organisational audit of the IPTT was conducted. This made a number of recommendations for changes to its structure and modus operandi which were then endorsed at an IPTT Strategic Workshop held in September 2010.

Part of the recommendations of the organisational audit was that a Management

Committee be appointed based on the sectoral representation. An Interim Management

Committee to oversee the transition was then formed and mandated to revise the Terms of

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Reference and develop the IPTT Strategy and Action Plan for 2011/12 to be endorsed at its

Annual General Meeting.

The Interim Management Committee was assigned the task to develop an IPTT Strategy and Action Plan taking cognisance of the previous IPTT Action Plan as well as the existing “pipeline”. However, recognising the need for a different approach so as to be better positioned to serve the interests of the INPP industry in Namibia, the IPTT believes there is a need for a dedicated person to facilitate the development of a Strategy and Action Plan, by taking it through a transparent strategic consultative process that considers the position, needs and views of all members/stakeholders. The aim is to be in a position to present the Strategy and Action Plan at the inaugural Annual General Meeting of the IPTT, to be held later on during 2011, at which members will be requested to endorse the Strategy and Action Plan.

2.1 Main activities of the IPTT

The main task of the IPTT is to manage a process of promoting the development of products derived from indigenous plants in Namibia. To this end the IPTT co-ordinates a national strategy through the implementation of an annual action plan endorsed by IPTT members.

As part of the revision of the IPTT ToR, the Interim Management Committee modified the activities of the IPTT to now include the following:

I. Promote and support existing sectors/industries by bringing stakeholders together,

II. Facilitate information-sharing within the industry,

III. Provide input into national policy development and programme formulation/planning

with respect to the indigenous plants products industry,

IV. Promote new species development through the “pipeline” approach,

V. Support supply chain strengthening by identifying and addressing gaps,

VI. Develop and implement an annual Action Plan to support and facilitate progress in the

sector,

VII. Form sub-groups where applicable to carry out specific activities, and,

VIII. Seek and access funds to support the development of the indigenous plant product

industry.

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3. Objective and Aim of the Consultancy

The first objective of this work is to update the IPTT’s Strategy and develop an annual Action Plan for the year 2011/12 based on previous action plans and work done in relation to the pipeline approach which was developed in 2001.

The second objective is to assist with the formulation of an IPTT vision and mission. As part of this, the Consultant will be required to edit and in some instances rewrite the current revised IPTT ToR for better articulation and consistency. Outstanding issues with respect to these ToRs, such as membership criteria, will need to be identified and incorporated into the IPTT ToR.

The aim is to develop a Strategy and Action Plan that allows the IPTT to continue to play an important role in contributing to furthering the development of the indigenous plant product industry in Namibia.

4. Scope of Work

The Consultant shall perform three tasks in close consultation with the IPTT Interim Management Committee, IPTT members and identified stakeholders.

1. Develop for the IPTT a five year Strategy and an annual Action Plan, with budget

allocations, outlining the key focus areas, identifying gaps in the product development

process and highlighting funding priorities for the coming year. The Strategy and Action

Plan should provide opportunities for information sharing and facilitate the integration

stakeholders who are involved in the INP sector;

2. Develop a Vision and Mission of the IPTT to be incorporated into the revised IPTT Terms

of Reference;

3. Review the draft Terms of Reference of the IPTT and identify any inconsistencies,

contradictions, repetitions and other outstanding issues such as membership criteria and

through consultation with stakeholders incorporate these into a final draft of the Terms

of Reference of the IPTT; and

4. Present the draft reports to an IPTT meeting.

5. Deliverables

1. The draft report to include:

Strategy and Action Plan

Term of Reference of the IPTT

2. The final report

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6. Implementation Modalities

MCA-N will manage the contract related to carrying out the work detailed above. The IPTT secretariat will coordinate the activities (such as setting up meetings with stakeholders and arranging consultative workshops) for the Consultant. The IPTT Interim Management Committee will act as a reference group for any consultative matters.

7. Timeframe

The above work is expected to be conducted over a period of one month. The preferred date for commencement of this work is 1 June 2011.

8. Education and Experience Requirement

The successful Consultant for this assignment should at least fulfil the following requirements:

Hold a postgraduate qualification, preferably in the Natural or Social Sciences;

Have proven experience in the formulation of organizational strategies, including the

development of vision and mission statements, and developing Action Plans, preferably

with similar thematic bodies, for example, stakeholder bodies or trade associations with

public and private sector membership; and;

Some knowledge or working experience with the indigenous Natural Products sector in

Namibia would be an advantage.

Contract Form:

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Contract Form

MILLENNIUM CHALLENGE ACCOUNT NAMIBIA

CONTRACT FOR INDEPENDENT CONSULTANT

MCAN/COM/3D01001 - E

This contract for independent consultant services (the “Contract”) is made as of 1 June 2011

by the Chief Executive Officer of the Millennium Challenge Account Namibia ("MCA-N")

acting on behalf of the Government of the Republic of Namibia whose address is:

Atlas House

117 Sam Nujoma Drive

P.O. Box 23005

Windhoek

Republic of Namibia

Tel: +264 61 410 400

Fax: +264 61 410 415

and, ...........(the “Consultant”) whose address is:

P.O. Box ,

Tel :+264

Fax :

E-mail :

This contract is subject to the applicable provisions of the Programme Implementation

Agreement (the “PIA Agreement”) between the Millennium Challenge Corporation and the

Government of the Republic of Namibia, signed in January 2009.

1. DURATION OF THE CONTRACT

This contract is effective as of the date of signing and shall expire on 30 June 2011, unless

terminated earlier in accordance with Section 7.

It is expressly stated, and the Parties agree, that this Contract is one of an independent

consultancy and not of employment. Therefore, the Parties agree that no legitimate

expectation of employment or renewal of this Contract is or can be created.

2. MANDATE

The Consultant agrees to perform the duties and accept the responsibilities set forth in

Terms of Reference contained in Appendix A of this contract.

3. STATUTE, RIGHT AND OBLIGATIONS OF THE CONSULTANT

The rights and obligations of the Consultant are strictly limited to the terms and conditions

of this Contract. Consequently, the Consultant does not have the right to any advantage,

payment, subsidy, compensation or pension on behalf of MCA-N except for those expressly

provided for under the terms of this Contract. The Consultant warrants that he has not and

will not engage in any activity that would give rise to a right of termination under Sections

5.8 (a) of the Programme Implementation Agreement.

Contract Form:

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4. REMUNERATION

4.1 MCA-N shall pay the Consultant, as full remuneration for providing services under

this Contract, a Contract Price not exceeding: NAD...............exclusive of VAT.

VAT will be paid in addition to the fee if the Consultant should be registered with the

Receiver of Revenue to pay VAT.

4.2 All payments owed to the Consultant under this Contract will be paid directly by MCA

into the account set forth in Appendix B (Wire Transfer Instructions), within 30

working days after completion by the Consultant of the deliverables set forth in

Appendix A and the receipt by MCA-N of an invoice, or a tax invoice, as the case may

be, for the payment that is due.

4.3 MCA-N shall not approve the Consultant’s final invoice unless the deliverables set

forth in Appendix A (if applicable) are presented and approved by MCA-N.

4.4 Reserved.

4.5 No other remuneration, favours, compensation or subsidy will be paid to the

Consultant under the terms of this Contract.

5. INCOME TAX

The Consultant alone is responsible for the payment of any income taxes that may be owed

in respect of remuneration received in terms of this Contract. MCA-N will not withhold any

amounts from the Consultant’s remuneration for purposes of income tax.

6. INSURANCE

The Consultant shall take out and maintain insurance as is reasonable and customary in the

Republic of Namibia.

7. TERMINATION

Either party can terminate this Contract at any time upon thirty days prior written notice.

Except as expressly stated in this Contract, upon termination or expiration of this Contract,

all obligations under this Contract are terminated.

8. CONFIDENTIALITY

During the term of this contract and for two years thereafter, the Consultant shall not reveal

any sensitive or confidential information concerning the Consultant’s services under this

Contract or the businesses or the activities of MCA-N without prior written authorization

from MCA-N.

9. RIGHTS OF TITLE

Any studies, reports or other material, graphic, software or otherwise, prepared by the

Consultant for MCA-N under this Contract shall belong to, and remain the property of MCA-

N.

10. NON PUBLIC INFORMATION

The Consultant shall treat and maintain as confidential all information, communications and

documents received in his capacity as Consultant and relating to his duties, this Contract, or

MCA-N’s business or operations. The Consultant shall not disclose such information,

communications or documents, except on a need-to-know basis and under similar obligation of

Contract Form:

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confidentiality and shall not use such information, communications or documents other than in

the course of performance of his duties under this Contract. These provisions shall survive the

termination or expiration of this Contract.

11. DISCLOSURE

The Consultant will reveal to the MCA-N any business or professional employment or activity

in which it has been/will be engaged before or during this Contract. These activities shall not

be incompatible with provision of the services required under this Contract and shall not

create, or give the appearance of creating, a conflict of interest.

12. STANDARDS OF CONDUCT

12.1 The Consultant will perform the services under this Contract faithfully, diligently, in

accordance with the highest standards of professional and ethical competence and

integrity, and in a timely manner in order to advance MCA-N’s interests.

12.2 The Consultant shall not engage in any activity incompatible with MCA-N’s

interests. The Consultant will avoid any action, including, without limitation, any

kind of public statement, which will compromise the integrity, independence and

impartiality which are required for the Consultant’s relationship with MCA-N.

12.3 The Program Assets are not intended for personal use and shall therefore only be

used by the Consultant in the performance of his official duties under this Contract,

except for incidental use and as otherwise provided under any policies and/or

procedures adopted by MCA-N from time to time.

12.4 The Consultant affirms and agrees that no payments have or will be received by

any official of MCA-N or any other Government official in connection with the

Consultant’s employment, and no payments have been made by the Consultant to

any third party in connection with the Contract in violation of any applicable

Namibian law or MCA-N’s polices and procedures on conflict of interest and ethics.

The Consultant affirms and agrees that no payments have been or will be received

by the Consultant in connection with the Consultant’s performance of his duties

under the Contract, except for payments specified in Section 4 of this Contract.

12.5 The Consultant agrees that he shall not participate in the selection, award, or

administration of a contract, grant or other benefit or transaction financed in whole or

in part by MCC funding, in which (i) the Consultant, members of the Consultant’s

immediate family or household or the Consultant’s business partners, or organizations

controlled by or substantially involving the Consultant has or have a financial interest,

or (ii) the Consultant is negotiating or has any arrangement concerning prospective

employment, unless the Consultant has first disclosed in writing to MCA-N the conflict

of interest and, following such disclosure, MCA-N has agreed in writing to proceed

notwithstanding such conflict and, if requested by MCA-N, the Consultant will

promptly recuse himself or herself from such participation.

12.6 The Consultant agrees that he shall not (and shall seek to ensure in his role as the

Consultant that no other person or entity involved in the selection, award,

administration or implementation of any contract, grant or other benefit or

transaction financed in whole or in part by MCC Funding), (i) solicit or accept or

offer a third party or seek or be promised directly or indirectly for himself or for

Contract Form:

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another person or entity, any gift, gratuity, favor or benefit, other than items of de

minimis value and otherwise consistent with MCA-N’s policies and procedures on

conflict of interest and ethics, or (ii) engage in any activity that is, or gives the

appearance of being, a conflict of interest.

13. RELATIONSHIP OF THE PARTIES; MCC STATUS

13.1 The Consultant acknowledges that MCC is neither the individual employer nor a

joint employer of the Consultant. The Consultant understands that the

performance of his duties will be dictated by MCA-N and not by MCC.

13.2 MCC is a United States Government corporation acting on behalf of the United

States Government in the implementation of the Compact. As such, MCC has no

liability under the Contract, and is immune from any action or proceeding arising

under or relating to the Contract. In matters arising under or relating to the

Contract, MCC is not subject to the jurisdiction of the courts in Namibia or any

other body in any other jurisdiction.

14. APPLICABLE LAW AND LANGUAGE OF THE CONTRACT

This contract shall be governed by Namibian law and the language of the contract is English.

15. DISPUTE RESOLUTION

Any complaint or disagreement related to the execution of this Contract which cannot be resolved

with amicable discussions will be subject to arbitration in accordance with the Professional

Arbitration and Mediation Association of Namibia arbitration rules in force as of the date of this

Contract. I have reviewed and understood the details of this Contract (which, for the avoidance of

doubt, includes the appendices).

SIGNATURES

For the MILLENNIUM CHALLENGE ACCOUNT: For the CONSULTANT:

……………………………………………………… ………………………………………………………

Penny Akwenye

Chief Executive Officer

……………………………………………………… ………………………………………………………

Witness Witness

Contract Form:

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Appendix B: Wire Transfer Instructions

Account name:

Bank:

Account number:

Branch :