Request for Proposal

18-1665-RFP

SUBJECT:

Servo-hydraulic

Universal Test Machines (UTM)

DATE OF ISSUE: April 23, 2018

TO RESPOND BY: June 6, 2018 @ 1400 Hours (2:00 PM Pacific Time) RESPOND TO: Leslie Burke, Purchasing Agent Contracts & Supply Chain Management Department University of Northern British Columbia 3333 University Way Prince George, BC V2N 4Z9

SIGNATURE AT ISSUE:

PLEASE READ AND FAMILIARIZE YOURSELF WITH THE ENTIRE TENDER DOCUMENT. PLEASE ENSURE YOU DO SO BEFORE CONTACTING THE UNIVERSITY.

RECEIPT CONFIRMATION FORM

REQUEST FOR PROPOSAL 18-1665-RFP

____________________

Please complete this form and e-mail: Contracts & Supply Chain Management Department University of Northern British Columbia 3333 University Way Prince George, BC V2N 4Z9 Attn: Leslie Burke, Purchasing Agent E-mail: purchasing@unbc.ca Failure to return this form may result in no further communication regarding this Request for Proposal. COMPANY NAME:

ADDRESS:

CITY: PROV: POSTAL CODE:

CONTACT PERSON: CONTACT E-MAIL: CONTACT CONTACT TELEPHONE: FAX:

I have received a copy of the above noted Request for Proposal. ______Yes, I will be responding to this Request.

______ No, I will not be responding.

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UNIVERSITY OF NORTHERN BRITISH COLUMBIA

REQUEST FOR PROPOSAL

18-1665-RFP ___________________

1.0 INFORMATION AND INSTRUCTIONS

1.1 PURPOSE

The University of Northern British Columbia, hereinafter referred to as the “University” or “UNBC” requests pricing for the supply and delivery of two Servo-hydraulic Universal Test Machines as listed herein. The pricing of the equipment listed in Attachment A are for Canada Foundation for Innovation (CFI) budget award finalization and Proponents must guarantee their prices remain firm for a minimum 90 days. The award finalization is expected to take between 6 and 10 weeks to complete, if the Award Finalization is successful, Purchase Orders will be issued at that time to the successful Proponent and non-award letters will be issued to unsuccessful Proponents. Through this Request for Proposal, the University seeks to:

1.1.1 determine final pricing 1.1.2 specify the terms and conditions that would govern any resulting

agreement; and 1.1.3 select the successful Vendor

This Request for Proposal states the instructions for submitting proposals, and the procedure and criteria by which the Vendor will be selected.

1.2 DEFINITIONS

Hereinafter, each company receiving this Request for Proposal (RFP) is referred to as a “Proponent”. A Proponent’s proposal in response to the Request for Proposal is referred to as a “Proposal”. The successful Proposal and the company whose Proposal is awarded is referred to as the “Vendor”.

1.3 ISSUING OFFICE

University of Northern British Columbia Contracts & Supply Chain Management Department 3333 University Way Prince George, BC V2N 4Z9

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1.4 KEY DATES

Listed below are the important events and the target dates and times by which the events are expected to be completed:

A. Issue of Request for Proposal April 23, 2018 B. Proponent’s Inquiries Up to the end of May 4, 2018 D. University’s Responses Up to the end of May 11, 2018 E. Due Date for Submission of Proposals June 6, 2018

1.5 CLOSING DATE AND TIME

Proposals, signed by the Proponent’s authorized representative, must be received by the Issuing Office, not later than 2:00 PM (1400 Hours) Pacific Time, June 6, 2018.

The University will not accept submissions of any Proposals after the closing date and time. Any submissions received after the closing date and time shall be considered disqualified and will not be considered. Under no circumstances, regardless of weather conditions, transportation delays, or any other situation, will late submissions be accepted.

1.6 PROPOSAL SUBMISSION

Your Proposal MUST be submitted using the following method: The Proponent’s proposal is to be uploaded at:

https://unbc.bonfirehub.ca/opportunities/14585

It is strongly recommend that you give yourself sufficient time and at least TWO (2) hours before Closing Time to begin the uploading process and to finalize your submission. File size limit is 1gb. Multiple files can be uploaded if exceeding this limit. When using Bonfire, each item of Requested Information is instantly sealed and will only be visible by the University after the Closing Time. Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed. You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission. Minimum system requirements: Internet Explorer 8/9/10+, Google Chrome, or Mozilla Firefox. Javascript must be enabled. If assistance is required during the upload, contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit the help forum at https://bonfirehub.zendesk.com/hc

The Signature Page, Schedule II(A) must be signed.

HARD COPY, FAXED OR EMAILED REPLIES WILL NOT BE ACCEPTED BY

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THE UNIVERSITY.

The University accepts no responsibility for non-receipt and delays in receipt caused by transmission and reception problems, equipment failure, or any other similar cause. Amendments to a proposal submission may be done in Bonfire. Amended proposal submissions must be received prior to the Closing Date and Time to be considered. The University assumes no responsibilities and the Proponent assumes ALL risks for revisions. The resubmitted original or revised submission must be received by UNBC’s Contracts & Supply Chain Management department through Bonfire prior to the RFP closing. Proponents may not make modifications to their Proposals after the closing date and time except as may be allowed by the University.

SECTIONS 1.0, 2.0, 3.0, 4.0 and 5.0, SCHEDULES I(a), I(b), II(a), II(b), III, IV, V, addenda, specifications, terms and conditions, and any attachments hereto shall become part of any agreement entered into between the Vendor and the University.

Proposals which contain qualifying conditions may be disqualified or rejected.

Proposals will NOT be opened publically.

The University may reproduce any of the Proponent’s Proposal and supporting documents for internal use or for any other purpose required by law.

The University will not be obligated in any way by the Proponent’s Proposal. This RFP or any portion thereof, is the property of UNBC and may not be used or copied for any purpose other than the submission of a Proposal.

1.7 PROPOSAL COSTS

The Proponent has the sole responsibility for any costs associated with preparing and submitting its Proposal in response to the Request for Proposal.

In no event will the University be responsible for the costs of preparation or submission of any Proposal.

1.8 IRREVOCABLE OFFER

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Proposals submitted to the University shall constitute a valid and irrevocable offer which is open for acceptance by the University from and after submission until the expiration of the 90th day following the Closing Date specified in Section 1.5. The University reserves the right to accept the Proposal which it deems most advantageous, and the right to reject any or all Proposals. If a written purchase cannot be negotiated within ten days of notification of the successful Proponent, the University may, at its sole discretion at any time thereafter, terminate negotiations with that Proponent and either negotiate a purchase with the next qualified Proponent or choose to terminate the Request for Proposals process and not enter into an agreement with any of the Proponents.

The University will not be liable under any agreement in connection with this RFP, or the submission of Proposal, unless and until the University has accepted one or more Proposals.

1.9 INQUIRIES AND CHANGES

Any inquiries regarding the selection process and the terms of the Request for Proposal MUST be e-mailed before the end of May 4, 2018 to: purchasing@unbc.ca subject:18-1665-RFP Universal Test Machines (UTM)

Questions received in this format and before the deadline and the answers from the University will be issued in written form and issued as an addendum. Any Addenda shall be considered as part of the Proposal Documents. All Addenda will be posted on the UNBC Contracts & Supply Chain Management (Purchasing) website listed as “Active Tenders & RFP’s”. In the event the University’s server is not available, or for any other situation the University deems reasonable, then the addendums will be faxed or e-mailed to all parties registered as having returned the Receipt Confirmation form and/or submitted an inquiry on time.

Any Proponent who does not submit the RECEIPT CONFIRMATION will not necessarily be sent any amendments or addenda.

It is the responsibility of each Proponent to inquire about and clarify any requirements of this RFP which are not understood.

The University shall not be responsible for, and the Proponent shall not rely upon, any instructions or information given to any Proponent other than in writing in accordance with the requirements of the RFP.

The RFP is not to be discussed directly or indirectly with any other University of

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Northern British Columbia employee, contractor, or representative except at the direction of the Purchasing Agent. Proponents must not attempt to communicate directly or indirectly with members of the public or the media, about the project described in this RFP or otherwise in respect of the RFP, other than as expressly directed or permitted by the University. Failure to do so could result in the rejection of the Proposal.

Proponents must obtain their own information on all matters and things that may in any way influence them in making their Proposal and quoting prices. Proponents must satisfy themselves in all respects as to the risks and obligations to be undertaken by them.

If a Proponent discovers any inconsistency, discrepancy, ambiguity, errors, or omissions in this RFP, it must notify the University immediately in writing. The University may, at any time, make and stipulate changes to this RFP. The University may provide additional information, clarification or modification by written addenda. All addenda shall be incorporated into and become part of the RFP. The University shall not be bound by oral or other informal explanations or clarifications not contained in written addenda.

1.10 SELECTION PROCESS

Because the University bases any decision to award a purchase order on the Proposals submitted, Proponents should include all requirements, terms or conditions they may have in their Proposal, and should not assume that any opportunity will exist to add such matters after the Proposal is submitted.

If the University determines, in its sole discretion, that one or more Proponents is clearly more highly qualified than the others under consideration, it may decide to award a purchase order directly to that Proponent.

The University reserves the right, at its sole discretion, to negotiate, clarify, and/or ask additional information with any Proponent as it sees fit, or with another Proponent or Proponents concurrently. In no event will the University be required to offer any modified terms to any other Proponent. The University shall incur no liability to any other Proponent as a result of such negotiations or modifications.

1.11 BASIS OF SELECTION

The University will not necessarily accept the lowest price or any Proposal. Any implication that the lowest or any Proposal will be accepted is hereby expressly negated.

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The University will take into account:

1.11.1 The Proponent’s capability to provide a high quality product as described in

Attachment A and the information contained in the documentation supplied by the Proponent in response to this RFP.

1.11.2 Any features or advantages which are unique to the Proponent’s Proposal

which the University has not listed in Attachment A.

1.11.3 The contractual terms proposed by the Proponent, which would govern any contractual relationship with the University.

1.11.4 The Proponent’s price.

Evaluation Criteria: 40% Price 40% Meeting/Exceeding Specification Requirements 10% Loading Protocol and Software Options 10% Warranty and Maintenance Terms

1.12 RIGHT TO REJECT

The University reserves the right to reject any or all Proposals and to accept any

Proposal it considers advantageous. The lowest or any Proposal may not necessarily be accepted if the University determines, at its sole discretion and after appropriate investigation and evaluation, that:

1.13.1 The Proposal must be cancelled due to financing problems or changing economic circumstances

1.13.2 Information becomes available after the Proposal closing which significantly

changes the scope or extent of the project 1.13.3 The proposals, or any of the proposals, exceed the projected spending

approval the Request for Proposal may be cancelled. 1.13 CONTRACTUAL OBLIGATION

Mandatory Contractual Provisions (Mandatory Provisions) and Preferred Contractual Provisions (Preferred Provisions) that will govern any subsequent contract issue are outlined in this Request for Proposal. The Proponent’s Proposal is automatically deemed to include the Proponent’s agreement to the Mandatory

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Provisions and the Preferred Provisions unless the Proponent expressly and specifically provides otherwise in its Proposal. Mandatory Provisions are listed in Section 4.0. The Proponent may not modify any Mandatory Provisions in its Proposal. If the Proponent has any Mandatory Provision or wished to incorporate or use any Proponent standard terms and conditions, the Proponent shall append such materials to its Proposal and indicate thereon such Mandatory Provisions. The Proponent’s Mandatory Provisions will also be considered as part of the selection process. Preferred Provisions are listed in Section 5.0. Such provisions are desirable to the University but are open to negotiation between the University and the Proponent. The Proponent may reject or make changes to preferred provisions by explicitly stating so in its Proposal.

1.14 CONTRACT PROVISIONS BY REFERENCE

The University’s acceptance of the Proponent’s Proposal by issuance of a Purchase Order shall create a agreement between the University and such Proponent containing all specifications, terms and conditions in the Proposal except as amended in the Purchase Order. Any exceptions taken by the Proponent which are not included in the Purchase order will not form part of the agreement.

In the event of a conflict between the terms and conditions of the RFP and information submitted by a Proponent, the terms and conditions of this Request for Proposal and the Purchase Order will govern.

1.15 CONFIDENTIALITY

The Proponent acknowledges that the University is a public body subject to British Columbia’s Freedom of Information and Protection of Privacy Act (the Act). The Proponent shall review the Act and determine the portions of records which are exempted from disclosure under the Act. The Proponent shall clearly mark “Confidential” all information regarding the items and conditions, financial and/or technical aspects of the Proponent’s Proposal, which in the Proponent’s opinion are of a proprietary or confidential nature at the relevant item or page.

If the University receives a request for information under the Act which includes information provided by the Proponent, the University will give the Proponent notice of such request and the Proponent will respond to such notice within 20 days or less. If the Proponent does not respond to the notice from the University, the University will proceed to process the request for information. The University shall use all reasonable efforts to hold all information marked “Confidential” by the Proponent in strict confidence but shall not be liable for any inadvertent disclosure.

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If the University’s response to a request under the Act is appealed to the Office of the Information and Privacy Commissioner, the Proponent shall have the burden of proof the business information cannot be released to the applicant as per section 57 (3) of the Act. The Proponent shall be responsible for all costs related to maintaining the confidentiality of its records.

If the University declares and marks certain information about the University to be received by the Proponent as “Confidential”, the Proponent must not disclose such “Confidential” information to any third parties unless authorized to do so in writing by the University.

The Proponent and The University agree that the reciprocal obligations of confidentiality will survive the termination of any agreement that might arise between the parties.

1.16 REFERENCES:

Proponents may submit references with their Proposal. If not included with the Proposal, they may be requested to do so upon evaluation of the Proposal. A time limit to submit may be given for the requested references. Proponents may include in their Proposal a list of customers who have purchased in the last three years the same product that is being proposed. (See Schedule V)

1.17 SAMPLES If requested, submission of samples/demo models for approval and testing shall be labelled with the Proposal name and number, manufacturer's name, proponent's name, product name, pattern, design, model number, colour code number, and any other identifying information.

Samples/demo models, when requested in the evaluation phase or negotiation phase with the University, shall be made available free of charge unless otherwise agreed upon by the University.

Shipping charges to and from the University for samples requested in regards to this RFP will be the responsibility of the Proponent. Samples will remain the property of the Proponent until such time as there is agreement in writing that the title has transferred.

2.0 GUIDELINES TO SUBMISSION OF PROPOSAL

In order to receive a uniform format of Proposal from all Proponents, the following guidelines for formatting the proposal.

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2.1 PROPOSED SERVICES

The Proponent shall describe how the proposed product meets the specifications set forth in Attachment A and include complete detailed specifications on all components of the proposed equipment and services. Any specifications which cannot be met shall be identified in the Proposal. (See Schedule III)

2.2 WARRANTY, SERVICE AND SUPPORT

The Proponent shall propose a warranty for the products it offers. (see Schedule IV)

2.3 COSTS

2.3.1 All prices must be quoted duty exempt and goods & services tax (G.S.T.) and sales tax (P.S.T.), or harmonized sales tax (H.S.T.) excluded. Taxes to be invoiced to the University are to be shown separately (see Schedule II). The University purchase order resulting from this proposal will note any applicable tax. The Vendor will be required to itemize the appropriate taxes on all invoices submitted to the University of Northern British Columbia.

2.3.2 Prices must include all crating, packaging, cartage, loading and any other

charges necessary to prepare goods for pick-up by carrier, for delivery to the University of Northern British Columbia's Wood Innovation Research Lab (WIRL) location at 1153 4th Avenue, Prince George BC. Note there is no receiving dock/hydraulic lift at this location.

2.3.3 Payment is to be n/30 receipt of goods completely installed and functional or

invoice date, whichever is the later. The University reserves the right to withhold all or a portion of the payment should the order fail to meet the satisfaction of the University. Payment would be held until such time as the supplied or replacement product is operating to the standards set out in the manufacturer’s documentation or until any missing items have been supplied.

2.3.4 The University will not be responsible for any costs incurred by the Proponent

which may result from the preparation or submission of proposal documents pertaining to this proposal.

2.3.5 Any charges not specified in the above which will or may be billed to the

University by the Proponent in performing the work proposed. In addition, the Proponent shall clearly indicate any known possibility for unanticipated charges to the University, other than the Proponent’s charges specified in its Proposal, as well as make any suggestions for cost savings in any area.

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3.0 DELIVERY 3.1 All materials shipped to WIRL, Prince George BC shall be delivered F.O.B.

Destination, freight prepaid and charged or freight prepaid. The Vendor shall be responsible for all aspects of delivery from manufacturer’s point of origin to the University’s site.

3.2 All shipments must be clearly marked with the University's Purchase Order number

on the invoice and packing slip. 3.3 All materials delivered shall be subject to our inspection and approval.

Rejected materials will be returned freight collect to the Vendor. 3.4 Time is of the essence in any agreement resulting from this proposal. The University

reserves the right to invoke all available remedies for non-performance. Periods of performance may be extended at the discretion of the University’s Purchasing Agent.

4.0 MANDATORY CONTRACTUAL PROVISIONS

The following terms and conditions are mandatory and shall be deemed to be incorporated.

4.1 THE UNIVERSITY’S AUTHORIZED REPRESENTATIVES

It is hereby declared and agreed by the Proponent that all Proposals submitted to the University by the Proponent have been prepared on the basis of its own knowledge of the nature of the work to be performed or of the goods to be supplied, the location, quality, and character of the equipment and facilities needed, as well as general and local conditions and all other such matters which can affect the Proponent’s performance under any agreement between the parties that might result from the Proponent’s Proposal.

The Proponent further agrees that it does not rely upon any information given or statements made by representatives of the University with regard to the Proponent’s Proposal.

4.2 AMENDMENTS

No amendment resulting from this RFP process shall be effective unless it is reduced to writing and executed by the Purchasing Agent.

4.3 GOVERNING LAW

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Any agreement resulting from this RFP shall be governed by and interpreted in accordance with the laws of the Province of British Columbia, except the International Sale of Goods.

4.4 APPLICABLE REGULATIONS

All equipment provided shall comply with all applicable provincial and federal regulations.

4.5 INSURANCE

Proof of insurance must be presented at the time the RFP is awarded. The Proponent warrants and represents that it has the following minimum insurance coverage:

4.5.1 GENERAL LIABILITY INSURANCE

General Liability Insurance with a limit of not less than $2,000,000.00 inclusive per occurrence for bodily injury, (including death) and damage to property including loss of use thereof. Such insurance shall include coverage for broad form property damage, contractual liability, completed operations and product liability. The University of Northern British Columbia shall be named as an additional insured on the policy, but only with respect to the operations of the Vendor in the performance of this agreement.

4.5.2 OTHER INSURANCE

The Vendor must maintain insurance which the Vendor is required by law to carry, and/or which is identified in the Proponent’s Proposal

4.6 WORKERS’ COMPENSATION

The Proponent with whom the University wishes to award to warrants and represents that it shall comply with WorkSafe BC insurance, or, if work takes place outside of British Columbia, for workers compensation insurance in the relevant jurisdiction (collectively, “Workers Compensation Insurance”) If eligible for Workers Compensation Insurance, the Vendor shall maintain Workers Compensation coverage and shall at all times pay or cause to be paid any assessment or contribution required to be paid pursuant to the Workers’ Compensation Act. Said coverage shall fully cover all employees, employers, partners, proprietors, officers and directors of Vendor and Subcontractors involved in any aspects of installation, assembly, orientation and training. Prior to, the issuance of the final payment and at any other time during the agreement, the

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University may request the Vendor and Subcontractors provide evidence that all required assessments and contributions have been paid. If the Vendor and/or Subcontractors fail to do so the University may deduct the amount of assessment or contribution from any payment due or to become due to the Vendor and/or Subcontractor(s).

4.7 ASSIGNMENT

Any agreement made as a result of this RFP may not be assigned or transferred by either party to such agreement without the prior written approval of the University.

5.0 PREFERRED CONTRACTUAL PROVISIONS

The following terms and conditions are desirable. Proponents may propose alternate language, but are requested to limit their changes to those of a substantive nature. Except to the extent that changes are made in the Proponent’s Proposal, these provisions shall be deemed to be incorporated in the Proponent’s Proposal.

5.1 INDEMNITY

Notwithstanding the providing of insurance coverage by the University the Vendor

hereby agrees to indemnify and save harmless the University, its successor(s), assign(s) and authorized representative(s) and each of them from and against losses, claims, damages, actions and causes of action (collectively referred to as “Claims”) that the University may sustain, incur, suffer or be put to at any time either before or after the expiration or termination of the agreement, that arises out of errors, omissions or negligent acts of the Vendor or their subcontractors, servants, agents, or employees under the agreement, excepting always that this indemnity does not apply to the extent, if any, to which the Claims are caused by errors, omissions or the negligent acts of the University, its other contractors, assigns and authorized representations or any other person.

5.2 COMMITMENTS

Any commitment made by a Proponent pursuant to its Proposal shall be binding upon the Proponent. For the purposes of its Proposal, a commitment by a Proponent includes prices and options committed to remain in force over specified periods of time.

5.3 PRICE PROTECTION

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The University will not pay any additional costs above those costs listed in a Proponent’s Proposal.

5.4 RISK OF LOSS OR DAMAGE (PURCHASED EQUIPMENT) AND TITLE

The University is not responsible for any risk of loss or damage to equipment and/or parts supplied pursuant to a Proponent’s Proposal until clear and unrestricted title to such goods and/or parts is transferred to the University. Clear and unrestricted title for any item of goods and/or parts purchased pursuant to a Proponent’s Proposal shall pass to the University when the delivery is completed at the University’s WIRL location and the purchased goods and/or parts are not damaged and are completely built and functional to the satisfaction of the University.

5.5 TERMINATION AND CANCELLATION

The University shall have the unilateral right to terminate any agreement formed between the parties in the event that any one or more of the following events of default occur or continue during the term of the agreement: (a) the Vendor shall fail to deliver the product required by the agreement or (b) the Vendor shall repeatedly fail to respond to requests for services within the time limits set forth in the agreement or (c) the Vendor shall breach any of the other terms set forth within the agreement .

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ATTACHMENT A SPECIFICATIONS

Unless a Proponent expressly and specifically provides otherwise in its written proposal received by the University in response to this RFP, the Proponent’s proposal shall automatically be deemed to include the Proponent’s agreement to provide equipment that has C.S.A or B.C. Safety Authority approval or arrange and pay for C.S.A. or B.C. Safety Authority approval.

Where requested please indicate whether the proposed equipment meets these specifications and provide information where requested. If it does not, please indicate how it differs.: Two servo-hydraulic Universal Test Machines (UTM) with accessories consisting of 1) 500kN UTM; 2) 100kN UTM; 4) Hydraulics and Controller, 5) Environmental Chamber; and 6) Video-Extensometer. High-performance UTMs for accurate and repeatable static and dynamic material and component testing, including fatigue crack growth, high-cycle fatigue, low-cycle fatigue, fracture toughness, in bending, tension or compression. The required hydraulic power unit is part of another RFP and is not included/required as part of this RFP. All metrics stated are minimum requirements. Yes No 1) UTM 500kN a) Load Cell; 500 kN ____ ____ Load cell of proposed unit: _______________ b) Close-coupled Hydraulic Service Manifold 100 Liter per minute (Lpm) with servo-valve 50Lpm ____ ____ c) 1 L Close-coupled Accumulator ____ ____ Capacity of proposed unit: _______________ d) Vertical test space 500 - 2000 mm ____ ____ Vertical space of proposed unit: _____________________ e) Column spacing (possible width of test specimens) (600mm) ____ ____ Column spacing of proposed unit: _________ f) Actuator Stroke Length 150 mm ____ ____ Stoke length of proposed unit: ____________ g) Integrated Hydraulic Grip Supply; Pressure Range: 10 - 60 MPa ____ ____ Pressure range of proposed unit: ____________________ h) Hydraulic Collet Grips 250kN (temperature range -10°C to 50°C) ____ ____ Temperature range of proposed unit: _________________ i) Wedge Grips 500kN (temperature range -10°C to 50°C) ____ ____ Temperature range of proposed unit

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Yes No j) Grip Wedges 500kN (temperature range -10°C to 50°C) ____ ____ Temperature range of proposed unit: _________________ k) Three & Four-Point Bend Fixture 250kN (temperature range -40°C to 140°C) ____ ____ Temperature range of proposed unit: _________________ l) Compression Platens 30mm diameter 250MPa (temperature range -40°C to 140°C) ____ ____ Temperature range of proposed unit: _________________ m)All required attachment kits for all grips from grip to actuator and grip to load cell ____ ____ n)Test Enclosure (optional) ____ ____ Yes No 2) 100kN UTM a) Load Cell; 100 kN ____ ____ Load cell of proposed unit: _______________ b) Close-coupled Hydraulic Service Manifold 100 Liter per minute (Lpm) with servo-valve 50Lpm ____ ____ c) 1 L close-coupled Accumulator ____ ____ Capacity of proposed unit: _______________ d) Vertical test space 150 - 1200 mm ____ ____ Vertical space of proposed unit: _____________________ e) Column spacing (possible width of test specimens) (500mm) ____ ____ Column spacing of proposed unit: _________ f) Actuator Stroke Length 150 mm ____ ____ Stoke length of proposed unit: ____________ g) Integrated Hydraulic Grip Supply; Pressure Range: 10 - 60 MPa ____ ____ Pressure range of proposed unit: ____________________ h) Hydraulic Wedge Grips 100kN (temperature range -10°C to 50°C) ____ ____ Temperature range of proposed unit: _________________ i) Wedge Grips 100kN (temperature range -10°C to 50°C) ____ ____ Temperature range of proposed unit: _________________ j) Grip Wedges 100kN (temperature range -10°C to 50°C) ____ ____ Temperature range of proposed unit: _________________ k) Fracture Mechanics Clevis Grips 30kN dynamic force (temperature range -40°C to 140°C) ____ ____ Temperature range of proposed unit: _________________

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Yes No l) Three & Four-Point Bend Fixture 100kN (temperature range -40°C to 140°C) ____ ____ Temperature range of proposed unit: _________________ m)All required attachment kits for all grips from grip to actuator and grip to load cell ____ ____ n)Test Enclosure (optional) ____ ____ Yes No 3) Hydraulics and Controller a) 2 Channel Manifold Assembly for supplying pressure to UTMs ____ ____ Quantity of channels on proposed unit: ________________ b) 5m long hydraulic hose sets for both UTMs ____ ____ Length of hose set of proposed unit: __________________ c) Controller with Digital Universal Conditioners to accommodate a range of AC and DC devices ____ ____ d) PC, monitor and test software to create, edit and run a wide variety of tests with user-friendly interface ____ ____ e) Capability to run two separate UTMs simultaneously and in parallel ____ ____ Yes No 4) Environmental chamber a) Must fit 500kN UTM, ____ ____ bonus if additional fit also for 100kN UTM ____ ____ b)Internal Dimensions (Width x Depth x Height): 300 x 400 x 800 mm ____ ____ Internal dimensions of proposed unit: ________________________ c) Temperature Range: -100˚C to 300˚C ____ ____ Temperature range of proposed unit: _________________ d) Heating: Ambient to 300˚C in 30 min ____ ____ Heating of proposed unit: _________________ e) Cooling: Ambient to -100˚C in 20 min ____ ____ Cooling of proposed unit: _________________ f) Water-cooled extension rods for grips ____ ____ g) Includes 7m long cables to servo controller and lift cart ____ ____ Cable length of proposed unit: _____________

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Yes No 5) Video-extensometer a) Measurement Head suitable for measuring strains of 0.01% ____ ____ b) Data Tracking Speed (@15 Hz): 100 mm/minute ____ ____ c) Capability to measure between 100 points in real-time ____ ____ d) Extension Resolution: 0.1 μm ____ ____ e) Mounting Assembly ____ ____ f) Controller with Software ____ ____ Yes No All parts to be fully installed, assembled and calibrated ____ ____ All accessories for installation and maintenance to be included ____ ____ Operator training to be provided ____ ____

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SCHEDULE I(A)

PROPONENT’S CHECKLIST

REQUEST FOR PROPOSAL 18-1665-RFP

Proponent’s Checklist - ensure the Proposal is submitted on time and includes the following:

1) Schedule I(B) Itemized Price List 2) Schedule II(A) & Schedule II(B) Signature Page 3) Schedule III Specifications 4) Schedule IV Warranty 5) Schedule V References, optional

Failure to sign Proposal will result in disqualification.

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SCHEDULE I(B) ITEMIZED PRICE LIST The equipment listed requires pricing as per a Canadian Foundation for Innovation and British Columbia Knowledge Development Fund project. Proponents are requested to list additional discounts under the provisions of these grants. The Canada Foundation for Innovation (CFI) is an independent corporation created by the Government of Canada to fund research infrastructure. Research infrastructure consists of the state-of-the-art equipment, buildings, laboratories, and databases required to do research. As you may or may not be aware, in order for this research project to receive its funding from CFI and British Columbia Knowledge Development Fund (BCKDF), the University needs to demonstrate a minimum 20% gift-in-kind contribution for the entire cost of the project. This is done in part through the process where Proponents provide in their quote the normal list price, the price it would normally be sold to an educational institute, and then the final price it is actually being sold at taking in to consideration it is for a CFI research grant. Often a proponent will quote a CFI price that is lower than its list price and sometimes lower than its educational price. It is the difference between the educational pricing, which must be at fair market value, and the CFI pricing that the University may use in its calculations to represent the minimum 20% gift-in-kind contribution. In lieu of a discount, the gift-in-kind contribution can be cash or other benefits which can include additional items relative to the equipment be quoted on and the research project. mProponents should familiarize themselves with the CFI guidelines located at https://www.innovation.ca/sites/default/files/essential_documents/Policy_and_program_guide_en.pdf It is not mandated that Proponents provide an in-kind contribution. Proponents in-kind contributions are voluntary. The University values and appreciates in-kind contributions offered by Proponents. This RFP provides an opportunity for the vendor community to contribute to this project. Without the primary funding from the CFI and the BCKDF, this RFP opportunity would not be possible. This research project is to develop next-generation high-performance wood and wood-hybrid structural elements, joints, components, and systems. The infrastructure will enable conceptual, experimental, numerical, and analytical research regarding the development of novel wood-based hybrid connections, components and systems for structural applications in tall residential and non-residential buildings. This, in turn, will contribute to future growth in the Forestry and sustainable construction sectors leading to further economic development. The objective of this RFP is to select the best qualified vendor that meets the desired technical requirements. It is the intent of the University to select a vendor that offers the best value solution and quality equipment to ensure the success of this project. The normal educational price and in-kind contributions may form part of the decision evaluation.

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The University of Northern British Columbia reserves the right to increase or delete any item or number of items shown hereunder. The unit prices remain firm should quantities be adjusted. Please do not submit hand written responses. Schedules are also posted in Word. The prices below should be for the product cost only. Any other charges for packaging, shipping, handling, etc., should be filled out on the page as indicated. NOTE 1: Fill out the unit pricing. Pricing must be submitted in Canadian Funds. NOTE 2: Any costs that are to be charged to the University must be indicated below. The

University will NOT pay for any amounts invoiced that have not been included in Schedule I(B)

NOTE 3: For alternative Proposals, please submit through Alternative Bid option in Bonfire.

NOTE 4: Indicate in the proposal submission the part number of what is being proposed. NOTE 5: Goods listed to be as described and specified in Attachment A. NOTE 6: Educational Discount/Price, if any, is the price which it would normally be sold to

the University (see previous page). NOTE 7: CFI Price, if any, which is a special discount in excess of any educational or other

discount which the University would receive (see previous page) NOTE 8: If the List Price and the normal Education Discount/Price are the same, Proponents

should provide a statement in their Proposal to explain the rationale behind their pricing.

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I/We hereby list an itemized unit breakdown of prices as follows: Unit Educational Quantity Description Unit List Price Discount Price Unit CFI Price 2 each Universal Test Machine (UTM) $ $ $ If no Educational/Discount Price, check one of the following reasons: There is no educational/discount price offered for this:___ Other: ____

Shipping (if any) $____________ Other Costs (if any): Number of weeks to arrive at delivery site after purchase order is issued: Proposed timeline for installation, assembly and calibration: Electrical markings for any of the electrical components:

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SCHEDULE II(A)

PROPOSAL SIGNATURE(S) REQUEST FOR PROPOSAL

18-1665-RFP The undersigned agrees not to withdraw or modify this Proposal for a period of at minimum ninety (90) days from submission deadline. LEGAL/REGISTERED NAME OF FIRM: _________________________________________________ AUTHORIZING SIGNATURE: ______________________________________ ______________________________________ Print Name Official Capacity/Title of Individual Signing: ____________________________________________________________ Address: _________________________________________________ City: _________________________________________________ Province or State: _________________ Postal or Zip Code: ___________ Date: _________________________________________________ Telephone: _________________ E-mail: _____________________ Contact Information of person to be contacted regarding clarifications (if any), award and non-award: Name: _________________________________________________ Telephone: _________________ Email ______________________________________ Duly authorized officer(s) of the Proponent(s) shall properly execute the Proposal as follows: If the Proponent is a corporation, the proposal shall be signed in the name of the corporation by a duly authorized officer of the corporation, with the designation of hislher official capacity, and attested properly. The proposal shall show the place in which the corporation is chartered. If the Proponent is an individual, he or she shall sign the Proposal in person or by representative and be witnessed, stating the name or style, if any, under which he or she is doing business. If the signing is by representative, his or her power of attorney or other authorization shall be stated, and a certified copy thereof shall be attached to the Proposal. If the Proponent is a joint venture or partnership, the Proposal shall be signed by each of the persons or firms, which is a party to the joint venture agreement. A certified copy of the joint venture agreement shall

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be attached to the Proposal. A joint venture will not be accepted unless the joint venture agreement or some other signed and legally binding instrument is certified and attached to the proposal, containing provisions for one of the parties to the joint venture to be in full direction of the project and to exercise this direction through a single individual, to be appointed Manager of Operations with the consent of all parties to the joint venture agreement.

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SCHEDULE II (B)

PROPOSAL RESPONSE FORM

REQUEST FOR PROPOSAL 18-1665-RFP

____________________

This proposal response form must be completed by each Proponent and forwarded to the University of Northern British Columbia. All requirements outlined in the Request for Proposal with their submission and any other documentation requested by the University, and any important information developed by the Proponent as part of its Proposal, must accompany this form.

PROPOSAL We, ____________________________, having examined the Request for Proposal and all other information and documents included in the Request for Proposal, do hereby offer and agree to supply __________________ as described. 1. Receipt of the following addenda is acknowledged:

Addendum No._______________ Date: __________________ Addendum No._______________ Date: __________________ Addendum No._______________ Date: __________________

2. The University reserves the right to waive irregularities and informalities, to reject

proposals from Proponents found not to be responsive according to the terms of the invitation, and the right to reject all proposals.

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SCHEDULE III SPECIFICATIONS

REQUEST FOR PROPOSAL 18-1665-RFP

Provide information on proposed system, indicating clearly what is being proposed.

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SCHEDULE IV

WARRANTY

REQUEST FOR PROPOSAL 18-1665-RFP

Provide warranty information.

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SCHEDULE V

REFERENCES

REQUEST FOR PROPOSAL 18-1665-RFP

Proponent have the option of submitting with the Proposal references for the purchase of similar systems