Request for Proposal for Empanelment of Chartered ...cgscaantyavasai.com/download/final_tender_doc24.2.2020.pdf · CHHATTISGARH RAJYA A NTYAVASAI SAHAKARI V ITTA & VIKAS NIGAM II

CHHATTISGARH RAJYA ANTYAVASAI SAHAKARI VITTA & VIKAS NIGAM

II AND IV FLOOR, CG HOUSING BOARD SOUTH EAST COMMERCIAL COMPLEX

SECTOR 27, ATAL NAGAR, NAWA RAIPUR – CHHATTISGARH

Request for Proposal for Empanelment of Chartered

Accountant Firm for Providing Services to Chhattisgarh

Rajya Antyavasai Sahakari Vitta & Vikas Nigam

RFP for Chartered Accountant Firms for Providing Services to Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas

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1 CONTENTS

1 Contents ................................................................................................................................................................. 2

2 Disclaimer ............................................................................................................................................................... 5

3 Acknowledgment .................................................................................................................................................... 6

4 Undertaking for Participating in the Bid process .................................................................................................... 7

5 Definitions .............................................................................................................................................................. 8

6 Document Control Sheet ........................................................................................................................................ 9

7 Background and Requirements ............................................................................................................................ 10

8 Scope of Tender: ................................................................................................................................................... 10

9 KEY DELIVERABLES ................................................................................................................................................ 11

10 Timelines ............................................................................................................................................................... 11

11 Payment Terms ..................................................................................................................................................... 11

12 Specific terms and conditions ............................................................................................................................... 11

13 Evaluation of Bids ................................................................................................................................................. 12

14 Clarification ........................................................................................................................................................... 12

15 MINIMUM Eligibility Criteria................................................................................................................................. 13

16 TECHNICAL EVALUATION CRITERIA ...................................................................................................................... 14

17 Evaluation of Financial Bids .................................................................................................................................. 15

18 Final Bid Evaluation .............................................................................................................................................. 15

19 Terms and Conditions of the Tender .................................................................................................................... 15

19.1 General......................................................................................................................................................... 15

19.2 Clarifications in the Tender .......................................................................................................................... 16

19.3 Amendments to the Tender ......................................................................................................................... 16

19.4 Language of the Bid ..................................................................................................................................... 17

19.5 Bid Currency ................................................................................................................................................. 17

19.6 Contacting Tender Inviting Authority .......................................................................................................... 17

19.7 Tender Document Fees ................................................................................................................................ 17

19.8 Earnest Money Deposit ................................................................................................................................ 17


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19.9 Letter of Authorization ................................................................................................................................ 17

19.10 Submission of Pre-Qualification/Technical Bid ........................................................................................ 18

19.11 Validations of Interlineations in the Bids ................................................................................................. 18

19.12 Cost of Bidding ......................................................................................................................................... 18

19.13 Documents Comprising the Bids .............................................................................................................. 18

19.14 Pre-Qualification Bid ................................................................................................................................ 18

19.15 Technical Bid ............................................................................................................................................ 19

19.16 Force Majeure ......................................................................................................................................... 19

19.17 Other Conditions ..................................................................................................................................... 19

19.18 Arbitration and Jurisdiction ..................................................................................................................... 19

19.19 Penalty ..................................................................................................................................................... 20

19.20 Payment of Taxes .................................................................................................................................... 20

19.21 Bid Closing Date and Time ....................................................................................................................... 20

19.22 Modification and Withdrawal of Bids ...................................................................................................... 20

19.23 Pre-Qualification/Technical Bid opening ................................................................................................. 20

19.24 Bid Validity ............................................................................................................................................... 20

19.25 Initial Scrutiny .......................................................................................................................................... 20

19.26 Suppression of Facts and Misleading Information .................................................................................. 21

19.27 Letter of Acceptance ............................................................................................................................... 21

19.28 Payment of Security Deposit (SD) and Performance Bank Guarantee .................................................... 21

19.29 Execution of Contract .............................................................................................................................. 22

19.30 Release of Purchase Order/Work Order .................................................................................................. 22

19.31 Refund of EMD ........................................................................................................................................ 22

19.32 Release of Security Deposit/Performance Bank Guarantee .................................................................... 22

19.33 Forfeiture of EMD and Security Deposit/Performance Bank Guarantee ................................................ 22

19.34 Termination of Contract .......................................................................................................................... 23

19.35 Termination for Insolvency ...................................................................................................................... 23

19.36 Termination for Convenience .................................................................................................................. 23


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19.37 Assigning of Tender whole or in part ....................................................................................................... 23

19.38 Assigning of Tender whole or in part ....................................................................................................... 23

20 Annexure-I- Pre-Qualification/Technical Bid and Financial Bid Check List ........................................................... 25

21 Annexure-II-Bid Cover Letter (To be submitted on Letter Head) ......................................................................... 27

22 Annexure-III-Profile of the Bidder ........................................................................................................................ 28

23 Annexure-IV- Declaration of Acceptance of Tender Terms & Conditions ............................................................ 29

24 Annexure-V-Financial Bid Letter ........................................................................................................................... 30

25 Annexure-VI-Technical Bid Letter ......................................................................................................................... 31

26 Annexure-VII-Technical Compliance ..................................................................................................................... 32

27 Annexure-VIII-Financial Bid Format ...................................................................................................................... 33

28 Annexure-IX-Bank Guarantee Format .................................................................................................................. 34

29 Annexure-X- Format for Curriculum Vitae of Proposed Resource/Key Personnel ............................................... 35

30 Annexure-XI-PRIOR Experience ............................................................................................................................ 36

31 Annexure-XII–Declaration Pro format (Company Letter head) ............................................................................ 37


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2 DISCLAIMER

The information contained in this tender or subsequently provided to bidders, whether verbally or in

documentary or any other form by or on behalf of the authority or any of its employees or advisers, is provided

to Bidders on the terms and conditions set out in this tender and such other terms & conditions subject to which

such information is provided. This tender is issued by Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas

Nigam. This tender is not an agreement and is neither an offer nor invitation by the authority to the prospective

bidders or any other person. The purpose of this tender is to provide interested parties with information that may

be useful to them in the formulation of their bid pursuant to this tender. This tender includes statements, which

reflect various assumptions and assessments arrived at by the authority in relation to the selection of agency.

Such assumptions, assessments and statements do not purport to contain all the information that each bidder

may require. This tender may not be appropriate for all persons, and it is not possible for the authority, its

employees or advisers to consider the objectives, technical expertise and particular needs of each party who

reads or uses this Tender. The assumptions, assessments, statements and information contained in this tender,

may not be complete, accurate, adequate or correct. Each bidder should, therefore, conduct its own

investigations and analysis and should check the accuracy, adequacy, correctness, reliability and completeness

of the assumptions, assessments and information contained in this tender and obtain independent advice from

appropriate sources.

Information provided in this tender to the bidders is on a wide range of matters, some of which depends upon

interpretation of law. The information given is not an exhaustive account of statutory requirements and should

not be regarded as a complete or authoritative statement of law. The authority accepts no responsibility for the

accuracy or otherwise for any interpretation or opinion on the law expressed herein.

The authority, its employees and advisers make no representation or warranty and shall have no liability to any

person including any bidder under any law, statute, and rules or regulations or tort, principles of restitution or

unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurred or

suffered on account of anything contained in this tender or otherwise, including the accuracy, adequacy,

correctness, reliability or completeness of the tender and any assessment, assumption, statement or information

contained therein or deemed to form part of this tender or arising in any way in this bidding process.

The authority also accepts no liability of any nature whether resulting from negligence or otherwise however

caused arising from reliance of any bidder upon the statements contained in this tender. The authority may in its

absolute discretion, but without being under any obligation to do so, update, amend or supplement the

information, assessment or assumption contained in this tender. The issue of this tender does not imply that the

authority is bound to select a bidder or bidders, as the case may be, for the program management and the

authority reserves the right to reject all or any of the proposals without assigning any reasons whatsoever.

The bidder shall bear all its costs associated with or relating to the preparation and submission of its bids

including but not limited to preparation, copying, postage, delivery fees, expenses associated with any

demonstrations or presentations which may be required by the authority or any other costs incurred in

connection with or relating to its bids. All such costs and expenses will remain with the bidder and the authority

shall not be liable in any manner whatsoever for the same or for any other costs or other expenses incurred by a

Bidder in preparation or submission of the Bid, regardless of the conduct.


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3 ACKNOWLEDGMENT

This document shall be returned with each page duly signed by the authorized person accepting the terms

and conditions.

It is expressly understood that the party has subscribed to this document with an express understanding that

they will use this document only for the sole purpose of participating in the qualification process for the

CA services and must not be used for any other purpose. This document must not be passed to a third party

except professional advisers assisting with this proposal submission. The document may not be reproduced

or communicated, in whole or in part, and its contents may not be distributed in written or oral form

without written permission from the issuing authority.

Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam

II and IV Floor, CG Housing Board South East Commercial Complex,

Sector 27, Atal Nagar, Raipur – Chhattisgarh


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4 UNDERTAKING FOR PARTICIPATING IN THE BID PROCESS

(To be submitted in Bidder’s Letter Head)

To

The Managing Director Date:



Sector 27, Atal Nagar,Nawa Raipur – Chhattisgarh

Sir,

Sub: Undertaking for participating in RFP for Empanelment of Chartered Accountant Firm for

Providing Services to Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam

Ref: Tender Ref No. _______________________________________________

I/We _______________ have gone through the tender document and abide by them in all respects.

I/We __________________ hereby confirm that our firm was not blacklisted by any State Govt. / Central

Govt. / Public Sector Undertakings during the last five years. We also hereby confirm that our EMD/SD

was not forfeited by any State Govt. / Central Govt. / Public Sector Undertakings during the last five years.

I/We ______________ hereby declare that all the information furnished by us in this bid are true to the

best of my/our knowledge and we understand and accept that if at any stage, the information furnished is

found to be incorrect or false, we are liable for disqualification from this tender and also are liable for any

penal action that may arise due to the above.

I/We ________________ certify that we are liable and responsible for any disputes arising out of

Intellectual Property Rights.

In case of violation of any of the conditions above, I/We ________________ understand that I / We are

liable to be blacklisted by Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam for a period of

five years.

Yours faithfully for

Name, Signature Designation

Seal


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5 DEFINITIONS

Chhattisgarh State Antyavasai Cooperative Finance and Development Cooperation Raipur was formed on

30.10.2000 under the Madhya Pradesh Co-operative Society (Reorganization and Construction).

Chhattisgarh State Antyavasai Cooperative Finance and Development Cooperationinviteonline bids for the

“Empanelment of Chartered Accountant Firm for Providing Services to Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam”.This agency will provide internal audit and computerization services

required by Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam.

Short Titles used in the Tender Document:

1. Bidder: Bidder means the party who makes a formal offer in pursuance of the tender floated.

2. Successful Bidder: Successful Bidder means the Bidder who becomes successful through the

tender process.

3. Day: A day means a calendar day.

4. Purchaser: Purchaser shall mean the end-user for whom the Services is indented through the tender

for “Empanelment of Chartered Accountant Firm for Providing Services to Chhattisgarh Rajya

Antyavasai Sahakari Vitta & Vikas Nigam”i.e. Chhattisgarh Rajya Antyavasai Sahakari Vitta &

Vikas Nigam.


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6 DOCUMENT CONTROL SHEET

Bids in the prescribed format are invited from suitable Bidder(s) for the “Empanelment of Chartered

Accountant Firm for Providing Services to Chhattisgarh Rajya AntyavasaiSahakariVitta& Vikas Nigam”. The tender details are as provided below: -

Sr. Particulars Details

1. Name of the Authority Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam


Sector 27, Atal Nagar, Nawa Raipur – Chhattisgarh

2. Tender Reference No. 1261 Dated 20.02.2020

3. Tender Title Empanelment of Chartered Accountant Firm for Providing Services to


4. Date and URL of

Publishing of Tender Tender can be downloaded from www.cgscaantyavasai.com website from on 24/02/2020

5. Contact Person & Name Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam



6. Tender Fees

(Non-Refundable)

5,000/- (In the form of a Demand Draft issued by one of the

Nationalized Banks in India in favor of Managing Director,

Chhattisgarh State Antyavasai Cooperative Finance and Development

Corporation, payable at Raipur)

7. EMD (Earnest Money

Deposit)

INR 1,00,000/- (In the form of a FDR issued by one of the

Nationalized Banks in India in favor of Managing Director,

Chhattisgarh State Antyavasai Cooperative Finance and Development

Corporation, payable at Raipur) EMD should be valid for a period of

180 days from the date of submission of the bid.

8. Date & Time of Pre-Bid

Meeting

Pre-Bid meeting will be held on 29/02/2020 at 03.00 P.M. the address

mentioned at S.No.1

10. Last Date & Time of

Submission of Hard Copy

of EMD & Tender Fee

16/03/2020, 01:00 PM

11. Date & Time of Opening

of Technical Bids

Technical bids will be opened on 16/03/2020 at 02:00 PM at the

address mentioned in S.No.1

12. Method of Selection Quality and Cost Based Selection

13. Validity of Bids The bids shall remain valid for a period of minimum 180 (one hundred

and eighty) days from the last date of submission.


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7 BACKGROUND AND REQUIREMENTS

a. Chhattisgarh State Antyavasai Cooperative Finance and Development Cooperation Raipur was formed

on 30.10.2000 under the Madhya Pradesh Co-operative Society (Reorganization and Construction).

The organization is engaged in conducting individual schemes of economic development of Scheduled

Castes, Safai Kamgar, Scheduled Tribes, Backward Classes and Minority Sections by the Corporation,

working as the channelizing Agency of the National Corporations of the said sections, making self-

reliant by providing financial loan assistance and vocational training for self-employment. This work

is implemented by the Zila Antyavasai Sahakari Vikas Samiti and in order to develop a business

mindset in these unemployed youth, there is a provision for trainings, skill development, before the

establishment of the business. The corporation has provided 16 integrated Professional Training

Centers are being operated at various places.

b. The head office of our organization is located in Atal Nagar and our organization has established 27

zila-samiti as district level from November’ 2000 to 2013. In addition to this our organization has

setup 16 training centers for skill development at various districts in the state and 1 petrol pump

located in Raigarh.

c. The details regarding our organization including zila samiti, training centers can be obtained from our

head office located in Atal Nagar,Nawa Raipur

d. The empanelled agencies will work for Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam.

Such work will be for a definite period and will not amount to any kind of employment obligation on

the part of Chhattisgarh Rajya Antyavasai Sahakari Vitta& Vikas Nigam.

e. Experienced agencies will be empanelled for providing CA services defined in the scope of work. The

duration of the contract can shorten or extended through mutual consent.

8 SCOPE OF TENDER:

The eligible firm has to undertake following activities for our head office located in Atal Nagar Raipur.

a. Preparation of books of accounts electronically in Tally ERP 9/etc since the inception of the

organization till March 31, 2020.

b. To conduct internal audit of books of account & record so available as per general accounting

standard.

c. The Books of accounts of State office should be prepared separately. Duly audited Financial

Statements with Internal audited should be provided collaborating all the data of head office.

d. Setting up financial Management system in Tally etc.

e. Filling of backlog ITR along with TDS return of all those years which are possible as per law.

f. The performance and discipline of the resources provided by the agency should be ensured by the

agency.

g. Regular progress reporting and review of the same with Chhattisgarh Rajya Antyavasai Sahakari

Vitta & Vikas Nigam will be an integral part of the responsibility of the agency.

h. Timely production of quality output will be an overarching responsibility of the selected agency.


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9 KEY DELIVERABLES

a. State Office report.

b. Audited Financial Statements – Balance Sheet, Profit & loss account of every year.

c. Management Letter and Recommendations

d. Acknowledgements of submission of TDS returns.

e. Acknowledgements of submission of ITRs.

f. Tally Backups.

g. Digitally certified pdf outputs of the books of accounts, ledgers, journals etc.

h. Bank reconciliation statements of all bank accounts.

10 TIMELINES

Computerization and Internal Audits will be conducted on annual basis and reports are required to be

submitted within 180 days from the end of issue of work order.

11 PAYMENT TERMS

a. A pre-receipted bill (In triplicate), along with completion certificate of satisfactory performance

and work (Monthly Report) from Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam

will have to be submitted for scope of work as mentioned in the work order issued to the

empanelled agency.

b. Payments shall be subject to deductions of any amount for which the bidder is liable under the

contract or tender conditions. Further, all payments will be made subject to TDS (Tax deduction at

Source) as per the income- Tax Act, 1961 and other taxes if any as per Government of India rules.

c. Any Tax, as applicable, will be paid extra.

d. Payments will be done in following stages :

i. 20 % advance against Bank Guarantee

ii. 30 % after 3 months

iii. 50 % after final submission of reports.

Note: Selected agency shall be entitled to raise invoices (along with all supporting documents), as

mentioned above. Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam shall release payments

against all valid invoices within one month of receipt of invoice, subject to the satisfactory acceptance of

the deliverables as per the scope of work for each task.

12 SPECIFIC TERMS AND CONDITIONS

a. Quantum of work and Deployment of Resources: The Chartered Accountant Firm will depute

dedicated personnel(s) at their own cost, as may be required depending upon the volume of work

involved. This team shall be headed by at least one qualified Chartered Accountant, who shall

supervise their work on day to day basis. Members of the team must be at least Post Graduate in

Commerce and shall be deputed on full time basis. The empanel agency shall comply by all laws, rules

and regulations framed there under or any other statutory obligations which are in force from time to

time. The empanelled agency shall indemnify the Institute from any claims in this regard.

b. The Responsibility of correctness and accuracy of accounting records will lie with the empanelled

agency.

c. A reasonable Penalty, subject to a maximum of 20% of the value of work, may be imposed on the

empanelled agency, as decided by it, if it is found that the agency failed to perform its obligations in

any manner. Such penalty may be deducted from the payment to be made to the empanelled agency

after giving a written notice.


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d. Agency will maintain high standards of integrity and professional ethics and morality while handling

the work and dealing with Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam and its

officials. If it is found that this condition of confidentiality is compromised by the empanelled agency

then Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam will be at liberty to take further

steps (e.g. requesting ICAI for cancellation of license of the Firm) against the empanelled agency.

e. Not with standing anything contained herein above, Chhattisgarh Rajya Antyavasai Sahakari Vitta &

Vikas Nigam reserves the right to discontinue the services of the empanelled agency in the event their

services are evaluated as unsatisfactory at any time during the period.

f. Any losses sustained by Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam due to

negligence of empanelled agencys’ services in the form of any loss / damage of property (including

those attributable to individual employees/ manpower engaged by the empanelled agency) will be

recoverable from the empanelled agency, as the money value shall be estimated by Chhattisgarh Rajya

Antyavasai Sahakari Vitta & Vikas Nigam. The decision of Chhattisgarh Rajya Antyavasai Sahakari

Vitta& Vikas Nigam in this regard will be final and binding on the empanelled agency.

g. Any action on part of applicant to influence any Officer of Chhattisgarh Rajya Antyavasai Sahakari

Vitta & Vikas Nigam or canvassing in any form shall make the RFP liable for rejection.

h. The empanelled agency shall take adequate care in engaging qualified and suitable manpower,

including appropriate verification of their character and antecedent. If in the opinion of Chhattisgarh

Rajya Antyavasai Sahakari Vitta & Vikas Nigam authorities, the performance of any of manpower

deployed is not satisfactory or he / she is not amenable to discipline or their behavior is not conducive

to retain them for the work, he / she should be replaced immediately on such request.

i. Manpower deployed by the empanelled agency shall be employee of the empanelled agency and

empanelled agency will be solely responsible for any claim whatsoever arise against any service

covered under the contract.

j. Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam shall not be responsible or liable under

any laws / or rules or in any case that is in force or that may come in force from time to time in respect

of the claim raised by manpower deputed by the empanelled agency.

k. It will be the prime responsibility of the empanelled agency to provide a suitable substitute to the

Institute, if any manpower are absent from duties.

l. After acceptance of rates the Corporation will not pay any extra charges for any reasons whatsoever

even in case, the contractor later on to have misjudged the conditions of the contract.

m. It shall not be obligatory for the company or its officer to accept the lowest bid. The authority for the

acceptance of the bid will rest with the corporation, which does not bind itself to assign any reason for

declining to consider any particular bid or bids.

n. All right to accept/ reject any bid without assigning any reason thereof reserve with Managing

Director, Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam.

13 EVALUATION OF BIDS

a. The Purchaser shall examine the bids to determine their responsiveness, i.e. whether they are

complete, whether the bid format confirms to the tender requirements, whether any computational

errors have been made, whether required EMD and tender fee have been furnished, whether the

documents have been properly signed, and whether the bids are generally in order.

b. A bid determined as not substantially responsive shall be rejected by the purchaser and may not

subsequently be made responsive by the bidder by correction of the non-conformity.

c. Bidder must possess the requisite experience, strength and capabilities in providing the services

necessary to meet the purchaser’s requirements, as described in the tender. Bidder must possess the

technical know-how and the financial wherewithal that would be required for services. The bidder’s

bid must be complete in all respect and covering the entire scope of work as stipulated in the tender.

14 CLARIFICATION


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a. When deemed necessary, during the tendering process, Chhattisgarh Rajya Antyavasai Sahakari

Vitta & Vikas Nigam may seek clarifications on any aspect from any or all the bidders. However,

that would not entitle the bidder to change or cause any change in the substance of the tender

submitted or price quoted.

b. Chhattisgarh Rajya AntyavasaiSahakariVitta& Vikas Nigamreserves the right to seek

clarifications on the already submitted documents.

15 MINIMUM ELIGIBILITY CRITERIA

a) In this part, the bids shall be reviewed for determining the Compliance of the general conditions of

the contract and eligibility criteria as mentioned in the tender. Any deviation from general

conditions of the contract and eligibility criteria shall lead to rejection of the bid.

b) Following are the minimum eligibility criteria based on which bidder shall be evaluated for

eligibility for further processing:

Sr. Particulars Minimum Eligibility Criteria Desired Document

1 Registration The Firm must be registered with Institute of

Chartered Accountants of India and copy of

Registration Certificate must be submitted.

Certificate of Constitution as on

01.01.2020 issued by ICAI.

2 Turnover The firm shall have minimum Annual Average

Turnover of INR 25 Lakhs in the last three

financial years i.e. 2016-17 ,2017-18, and 2018-

19

a. Audited Financial Statements

along with Audit Report.

b. CA Certificate certifying the

average turnover.

3 Age of Applicant

Firm

The Firm should be in practice for a period of

05 years or more.



4 Number of Partners The firm should have at least 3 partners (full

time), having relevant qualification, experience

and expertise in the field of audit.



5 Empanelment with

C&AG

The firm should be empanelled with the

Comptroller and Auditor General of India as

major auditor for the year 2018-19 and 2019-20.

Empanelment letters issued by

C&AG for respective years.

6 Prior Experience The firm must have been engaged in conversion

of books of accounts electronically of at least

one government or semi-government accounts

and conducting audit of their accounts.

Copy of Work order and details in

Annexure XI.

7 Presence in

Chhattisgarh

As on 01.01.2020, the firm must have its office

in Chhattisgarh.

Certificate issued by ICAI

Note:

i. The CA firm or any of its partners/members should not be debarred and / or blacklisted by any

Central Government and / or any State Government Department(s) and the Applicant should not

have any litigation in any of the Court(s). An affidavit to that effect on Non-Judicial Stamp paper

of Rs 50/-duly notarized shall be enclosed.

ii. Firm must ensure that no litigation is in process against it and a certificate to the effect must form

part of the documents.

iii. The firm must also submit copy of PAN Card, GST Registration Certificate, copy of last three

years income tax return of firm and all partners, GST Returns for last six months.

iv. The applicant has to submit all the documents as mentioned in this document in order to further

qualify for further processing.


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16 TECHNICAL EVALUATION CRITERIA

Evaluation of Technical Score will be on the basis of document-based parameters and presentation-based

parameters. The evaluation for document-based parameter will be done as under:

Sr. Parameter Min.

Marks

Max.

Marks

Scoring Pattern Certifying Document

1 Number of Partners 10 20 For each Fellow

Partner/Proprietor 2

Mark

For each Associate

Partner 1 mark

Same as mentioned in

Sr. No. 4 of Para 15

2 Average Turnover of the

firm for the last three

financial years (FY 2015-

2016, 2016-2017 and 2017-

2018)

15 20 1 mark for every

Rupees Five Lakhs

above Rs. 25 Lacs



3 Number of Audit

assignments with fees of at

least Rs. 50,000/- from

Central/State Sponsored

Programs / PSUs /

Government Funded

Agencies executed by firm

during the last 5 financial

years (period 2014-15 to

2018-19)

- 30 For each such

assignment, ONE

mark shall be given



4 Prior experience in setting

up financial management

system & computerization

of Government / Semi-

Government Programs with

fee of at least Rs. 15,000/-

per assignment during the

last 5 financial years (period

2014-15 to 2018-19)

- 10 For each assignment,

one marks shall be

given



5 Number of Qualified / Semi

Qualified Staff

- 10 One mark for each

qualified staff

0.5 mark for each

semi-qualified

Skilled means CA

employee as appearing

in the certificate of

constitution. Semi-

qualified means CA

intermediate/IPCC both

group pass staff and for

whom the copies of the

pass certificate / mark

sheet are attached.

6 Years of existence

(including deemed date)

5 10 Minimum 5 years

For each additional

year above 0.5 years,

ONE marks shall be

given


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17 EVALUATION OF FINANCIAL BIDS

a. Selection will be made on the basis of Quality and Cost Based method (QCBS).

b. Price bid of only those firms will be opened who score more than 70 marks in the technical

evaluation. If no bidding firm gets the minimum 60 marks then the top three firms shall be taken

into consideration for financial bid. If there are only one / two firms, then firms not meeting the

qualifying marks may be considered.

c. The weighted average score of the technical and financial score will be taken for selection of

service provider. The technical proposal will be given a weight age of 60% and financial proposal

shall be allocated weight age of 40%.

d. For working out the combined score, the following formula shall be used:

e. Total Points = [0.60 X TS] + [0.40 X (LEC X 100 / EC)], where

TS Stands for Technical Score

EC Stands for Evaluated Cost of the Financial Proposal

LEC Stands for Lowest Evaluated Cost of the Financial Proposal.

f. The bids quoted as per the financial bid format shall be considered for financial evaluation.

g. Firm with highest Total points (combined weighed score of Technical and Financial Proposal) will

be selected.

h. Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam reserves the right to allocate the

business to the empanelled agency as per its user’s preferences, conveniences and the performance

of the empanelled agency.

i. Bidders quoting incredibly low or high rates of resources shall be rejected straightaway by the

committee and EMD of such bidder shall be forfeited. Any bid found to have unsatisfactory

response in any of the eligibility criteria as mentioned may be rejected and shall not be considered

for further evaluation.

18 FINAL BID EVALUATION

a. If any bidder withdraws his bid, at any stage after the last date and time of bid submission till the

final evaluation or declaration of the final selected bidder, it shall be declared a “defaulting bidder”

and EMD of such defaulting bidder shall be forfeited. In such situation the tendering process shall

be continued with the remaining bidders as per their ranking.

b. If the bidder relents after being declared as selected bidder, it shall be declared as defaulting bidder

and EMD of such defaulting bidder shall be forfeited and Chhattisgarh Rajya Antyavasai Sahakari

Vitta & Vikas Nigam reserves right to blacklist/debarred such company for next three (3) years

from participating in any Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam tender. In

such situation, the tendering process shall be continued with the remaining bidders as per their

ranking.

19 TERMS AND CONDITIONS OF THE TENDER

19.1 GENERAL

a. The bidders are requested to examine the instructions, terms & conditions and specifications given

in the tender. Failure to furnish all required information in every respect will be at the bidder's risk

and may result in the rejection of bid.

b. It will be imperative for each bidder(s) to familiarize itself/ themselves with the prevailing legal

situations for the execution of contract. Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas

Nigam shall not entertain any request for clarification from the bidder regarding such legal aspects

of submission of the bids.


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c. It will be the responsibility of the bidder that all factors have been investigated and considered

while submitting the bids and no claim whatsoever, including those of financial adjustments to the

contract awarded under this tender, will be entertained by Chhattisgarh Rajya Antyavasai Sahakari

Vitta & Vikas Nigam. Neither any time schedule nor financial adjustments arising thereof shall be

permitted on account of failure by the bidder to appraise themselves.

d. The bidder shall be deemed to have satisfied itself fully before bidding as to the correctness and

sufficiency of its bids for the contract and price quoted in the bid to cover all obligations under this

tender.

e. It must be clearly understood that the Terms & Conditions and specifications are intended to be

strictly enforced. No escalation of cost in the tender by the bidder will be permitted throughout the

period of contract or throughout the period of completion of contract whichever is later on account

of any reasons whatsoever.

Note: The bidder should be fully and completely responsible to Chhattisgarh Rajya Antyavasai Sahakari

Vitta & Vikas Nigam and State Govt. for all the deliverables.

19.2 CLARIFICATIONS IN THE TENDER

a. The bidders or their official representatives are invited to attend a pre-bid meeting which will take

place on the date, time and place mentioned in the Notice Inviting Expression of Interest. Please

note that non-attendance at the pre-bid conference will NOT be the cause of disqualification of the

bidders. All queries for the pre-bid meeting are to be sent at its email at least 2 days prior to the

scheduled date of pre-bid meeting. The Bidders are requested to send their consolidated queries to

the e-mail of Department only once and further queries sent by the Bidders shall not be

entertained. Queries received after this date will not be entertained.

b. The bidder shall submit any queries related to the bid document in the following format. The

queries should necessarily be in the below given format:

Sr. Page Reference in the

Tender Document

Clause No. in the

tender

Clarification

Sought

Note 1: Any responses to the clarifications will be notified in the websites by means of Corrigendum to the

Tender Document.

Note 2: The soft copy of the clarification on RFP should be in MS Excel only and not in word and PDF or

any other format.

19.3 AMENDMENTS TO THE TENDER

a. A Pre-bid meeting shall be held for addressing the clarifications on the date and time mentioned in

the document control sheet or any other date to be decided by Chhattisgarh Rajya Antyavasai

Sahakari Vitta & Vikas Nigam. The Bidders are requested to participate in the Pre-bid meeting and

get the clarifications.

b. Before closing of the tender, clarifications and amendments, if any, will be notified in the website

mentioned in the document control sheet. The bidders should periodically check for the

amendments or corrigendum or information in the website till the closing date of this tender.

Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam will not make any individual

communication and will in no way be responsible for any ignorance pleaded by the bidders.

c. Before the closing of the tender, Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam

may amend the tender document as per requirements or wherever Chhattisgarh Rajya Antyavasai

Sahakari Vitta & Vikas Nigam feels that such amendments are necessary.

d. Amendments may also be given in response to the queries by the prospective bidders. Such

amendments will be notified in the websites mentioned in the tender schedule.

e. Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam, at its discretion, may or may not

extend the due date and time for the submission of bids on account of amendments.


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f. Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam is not responsible for any

misinterpretation of the provisions of this tender document on account of the Bidders failure to

update the bid documents on changes announced through the website.

19.4 LANGUAGE OF THE BID

The bid prepared by the bidder as well as all correspondence and documents relating to the bid shall be in

English only. The supporting documents and printed literature furnished by the Bidder may be in another

language provided they are accompanied by an accurate translation in English duly notarized, in which

case, for all purposes of the bid, the translation shall govern. Bids received without such translation copy

are liable to be rejected.

19.5 BID CURRENCY

Price should be quoted in Indian Rupees (INR) only and Payment shall be made in Indian Rupees only.

19.6 CONTACTING TENDER INVITING AUTHORITY

a. Bidders shall not make attempts to establish unsolicited and unauthorized contact with

Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam / Tender Committee after the

opening of the tender and prior to the notification of the award and any attempt by any bidder to

induce any extraneous pressures on the tender accepting authority shall be sufficient reason to

disqualify the bidder.

b. Notwithstanding anything mentioned above, Chhattisgarh Rajya Antyavasai Sahakari Vitta &

Vikas Nigam may seek bonafide clarifications from bidders relating to the tenders submitted by

them during the evaluation of tenders.

19.7 TENDER DOCUMENT FEES

The Tender Document may be directly downloaded from www.cgscaantyavasai.com. Bidders who wish to

participate in the tender process should submit the tender document fees as mentioned in the document

control sheet in the form of a Demand Draft drawn in favor of “Managing Director, Chhattisgarh State

Antyavasai Cooperative Finance and Development Corporation, payable at Raipur”.

19.8 EARNEST MONEY DEPOSIT

a. An EMD amount as specified in the document control sheet should be paid by way of Demand

Draft or Bank Guarantee or FDR in favor of “Managing Director, Chhattisgarh State Antyavasai

Cooperative Finance and Development Corporation, payable at Raipur”. The Demand Draft or

Bank Guarantee or FDR should be deposited physically along with the bid.

b. The EMD of the unsuccessful Bidders shall be returned at the expense of the bidders within a

reasonable time consistent with the rules and regulations in this regard. The EMD amount held by

Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam till it is refunded to the

unsuccessful Bidders shall not earn any interest thereof.

c. The EMD amount of the bidder can be converted as part of Security Deposit (SD) for successful

execution of the services and shall be returned only after the successful fulfillment of the Contract.

d. The EMD amount shall be forfeited by Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas

Nigam, if the bidder withdraws the bid during the period of its validity specified in the tender or if

the bidder fails to sign the contract or the bidder fails to remit Security Deposit within the

respective due dates.

19.9 LETTER OF AUTHORIZATION

A letter of Authorization from appropriate authority authorizing the Tender submitting authority or a

Power of Attorney should be scanned and submitted in the tender; otherwise the Bids shall be summarily


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rejected. All pages of the Bid, except for amended printed literature, shall be initialed and stamped by the

person or persons signing the Bid.

19.10 SUBMISSION OF PRE-QUALIFICATION/TECHNICAL BID

a. The Bid document should be properly page numbered and appropriately flagged / tagged; and

must contain the list of contents with page numbers. Any deficiency in the documentation may

result in the rejection of the Bid.

b. The bids prepared by the bidder and all correspondence and documents relating to the bids

exchanged by the bidder and Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam, shall

be written in English language, provided that any printed literature furnished by the bidder may be

written in another language so long the same is accompanied by an English translation in which

case, for purposes of interpretation of the bid, the English translation shall govern.

c. The tender should be signed on all the pages by the bidder or his authorized representative and

should be affixed with the bidder's Seal.

d. It shall be deemed that the bidders have done careful study and examination of the tender

document and has fully understood the implications.

e. The response to the tender should be full and complete in all respects. Failure to furnish the

requisite information or submission of a bid not substantially responsive to the tender document in

every respect will be at the Bidder's risk and may result in rejection of the bid and forfeiture of the

EMD.

f. Bids in joint venture / consortium are not allowed.

19.11 VALIDATIONS OF INTERLINEATIONS IN THE BIDS

The Bid shall contain no interlineations, erasures or overwriting except as necessary to correct errors made

by the bidder, in which case such corrections shall be initialed by the person or persons signing the bid.

19.12 COST OF BIDDING

The bidder shall bear all costs associated with the preparation and submission of its bid including cost of

presentation for the purposes of clarification of the bid, if so desired by the and Chhattisgarh Rajya

Antyavasai Sahakari Vitta & Vikas Nigam. and Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas

Nigam shall in no case be responsible or liable for those costs, regardless of the conduct or outcome of the

tendering process.

19.13 DOCUMENTS COMPRISING THE BIDS

The bid prepared by the bidder shall comprise the following components. The bids not conforming to the

requirements shall be summarily rejected.

19.14 PRE-QUALIFICATION BID

The bidder must submit a detailed checklist for the Pre-Qualification/Technical &financial Bid as

mentioned in Annexure-I. Bidders is requested to add a column for page no. in the pre-qualification check

list table and provide the corresponding page no. of the respective criteria.

a. In support of eligibility, a bidder must submit the following documents (besides the other

requirements of the Tender), original copies or attested copies, as the case may be, in the absence

of which the Bid will be rejected.

b. Annexure II: Bid Cover Letter

c. Annexure III: Profile of Bidder

d. Pre-qualification bid should contain Earnest Money Deposit (EMD) in a separate sealed envelope.

e. Pre-qualification Bid should contain document fees as mentioned in the Tender Schedule in the

form of a Demand Draft drawn in favor of “Managing Director, Chhattisgarh State Antyavasai


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Cooperative Finance and Development Corporation, payable at Raipur” i.e. INR 1,000 /- towards

the cost of the tender document.

f. Power of Attorney executed by the Bidder in favor of the Principal Officer or the duly Authorized

Representative, certifying him as an authorized signatory for the purpose of this Tender.

g. Declaration that the Bidder has not been debarred / blacklisted by any reputed Govt. / Semi- Govt.

organization for quality of services / product and there is no major complaint against the Bidder by

any organization as per Format given: Undertaking for participating in the Bid process.

h. Annexure V: Financial Bid Letter

i. An Acceptance by the Bidder to the Terms & Conditions mentioned in this Tender, Annexure IV.

19.15 TECHNICAL BID

The Technical Bid, besides the other requirements of the Tender, shall comprise of the following:

a. Annexure VI: Technical Bid Letter

b. Annexure VII: A Technical Compliance letter is to be submitted by the Bidder for any additional

services required in the project without any additional cost, as mentioned in Annexure VII.

c. Annexure-X: Format for Curriculum Vitae of Resource/Key Personnel

d. Annexure-XI: Project Experience

e. Annexure-XII: Format for Declaration Pro format (Blacklisting)

19.16 FORCE MAJEURE

Empanelled Agency/ Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam shall be not be liable

for any delay or failure in the performance of their respective obligations due to causes or contingencies

beyond their reasonable control such as:

• Natural phenomena including but not limited to earthquakes, floods and epidemics.

• Acts of any Govt. authority domestic or foreign including but not limited to war declared or

undeclared, priorities and quarantine restrictions.

• Accidents or disruptions including, but not limited to fire, explosions, breakdown of

• Essential machinery or equipment, power and water shortages.

19.17 OTHER CONDITIONS

a. The final decision would be based on the technical capacity and pricing of the bidders. and

Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam does not bind itself in selecting the

bidder offering lowest prices.

b. Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam reserves the right not to accept

lowest price, to reject any or all the tenders without assigning any reason, to relax or waive any of

conditions stipulated in the terms and conditions of tender as deemed necessary in the best interest

of and Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam for good and sufficient

reasons.

c. Bidders would be required to adhere to the practices, terms & conditions and specifications

mentioned in tender for Labor Welfare and Insurance, Regulatory Compliance. Bidders will ensure

the implementation of same.

19.18 ARBITRATION AND JURISDICTION

a. In case of any dispute, the matter will be referred to a Sole Arbitrator to be appointed by and

Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam in accordance with the "Arbitration

and Conciliation Act 1996". The arbitration shall be held in Raipur, Chhattisgarh, India and in the

language English only.

b. Subject to the above, the Courts at Raipur, Chhattisgarh alone only shall have jurisdiction in the

matter.


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19.19 PENALTY

In case the Firm fails to commence / execute the work as stipulated in the agreement or there is a breach of

any terms & conditions of the contract, Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam

reserves the right to impose the penalty as detailed below:

i. 2% of cost of order / agreement per week, up to 5 weeks delay.

ii. After 5 weeks delay, Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam reserves the

right to cancel the contract and withhold the agreement and get this job be carried out from other

firm (s) from open market at the competitive rates. The defaulting firm will be blacklisted for a

period of 2 years.

iii. EMD will be fortified.

19.20 PAYMENT OF TAXES

The quoted offer should be exclusive of GST. GST will be paid extra on actual, as applicable. The taxes

prevailing at the time of raising the invoice shall be paid. Chhattisgarh Rajya Antyavasai Sahakari Vitta &

Vikas Nigam shall deduct appropriate tax as applicable at source from the payment against the services

and corresponding TDS certificate shall be issued at the end of respective quarter.

19.21 BID CLOSING DATE AND TIME

The bids should be submitted not later than the date and time specified in the document control sheet or

Corrigendum if published.

19.22 MODIFICATION AND WITHDRAWAL OF BIDS

a. The bidder may modify or withdraw its bid after the bid's submission, provided that the Purchaser

receives written notice of the modification or withdrawal, prior to the last date prescribed for

receipt of Bids.

b. The bidder’s modification or withdrawal notice shall be prepared, sealed, marked and dispatched

in accordance with the provisions said earlier. A withdrawal notice may also be sent by fax but

followed by a signed confirmation copy, post marked not later than the last date for receipt of bids.

c. No bid may be altered / modified subsequent to the closing time and date for receipt of Bids.

Unsolicited correspondences from bidders will not be considered. No bid may be withdrawn in the

interval between the last date for receipt of Bids and the expiry of the Bid validity period specified

by the bidder in the bid. Withdrawal of a bid during this interval may result in the bidder’s

forfeiture of its EMD.

19.23 PRE-QUALIFICATION/TECHNICAL BID OPENING

The Pre-Qualification/Technical Bid shall be opened on the date and time as specified in the document

control sheet in the presence of those Bidders, who choose to be present against production of an

authorization letter from the Bidding authority. A maximum of two representatives for each Bidder would

be allowed to attend the Tender opening.

19.24 BID VALIDITY

The bids submitted by the Bidders should be valid for a minimum period of 180 days from the date of

opening of the tender. However, Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam reserves

the right to extend or short close the Tender validity period if situation warrants to benefit the Govt.

19.25 INITIAL SCRUTINY

Initial Bid scrutiny shall be conducted and incomplete details as given below will be treated as non-

responsive. If tenders are:


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i. Not submitted as per procedure of submission of bids as specified in the Tender

ii. Received without the Letter of Authorization

iii. Received without tender fee and EMD amount

iv. Are found with suppression of details

v. with incomplete information, subjective, conditional offers and partial offers

vi. Submitted without support documents as per the Prequalification Criteria and Evaluation Criteria

vii. Non-compliance of any of the clauses stipulated in the tender

viii. Lesser validity period

All responsive bids shall be considered for further evaluation. The decision of Chhattisgarh Rajya

Antyavasai Sahakari Vitta & Vikas Nigam will be final in this regard.

19.26 SUPPRESSION OF FACTS AND MISLEADING INFORMATION

a. During the bid evaluation, if any suppression or misrepresentation of facts is brought to the notice

of Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam, Chhattisgarh Rajya Antyavasai

Sahakari Vitta& Vikas Nigam shall have the right to reject the bid and if after selection,

Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam would terminate the contract, as the

case may be, will be without any compensation to the Bidder and the EMD / SD, as the case may

be, shall be forfeited.

b. Bidders should note that any figures in the proof documents submitted by the bidders for proving

the ineligibility is found suppressed or erased, Chhattisgarh Rajya Antyavasai Sahakari Vitta &

Vikas Nigam shall have the right to seek the correct facts and figures or reject such Bids.

c. It is up to the bidders to submit the full copies of the proof documents online to meet out the

criteria of the tender. Otherwise, Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam at

its discretion may or may not consider such documents.

19.27 LETTER OF ACCEPTANCE

a. The final acceptance of the tender is entirely vested with Chhattisgarh Rajya Antyavasai Sahakari

Vitta & Vikas Nigam who reserves the right to accept or reject any or all of the tenders in full or in

parts without assigning any reason whatsoever. The tender accepting authority may also reject all

the tenders for reasons such as change in scope, lack of anticipated financial resources, court

orders, calamities or any other unforeseen circumstances. After acceptance of the tender by

Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam, the empanelled agency shall have

no right to withdraw their tender or claim higher price.

b. After acceptance of the tender by Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam, a

Letter of Acceptance (LoA) will be issued to the empanelled agency by Chhattisgarh Rajya

Antyavasai Sahakari Vitta& Vikas Nigam.

19.28 PAYMENT OF SECURITY DEPOSIT (SD) AND PERFORMANCE BANK

GUARANTEE

a. The successful bidder shall be required to remit a Security Deposit (SD) of an amount equivalent

to the EMD amount valid for a period of two years and Performance Bank Guarantee of an amount

10% of total order value in the form of unconditional irrevocable Bank Guarantee valid for a

period specified in the purchase/work order plus 60 days. The SD and PBG shall be paid within 7

days from the date of issue Letter of Acceptance (LoA) and purchase/work order respectively by

Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam. The SD/PBG furnished by the

Successful Bidder in respect of the tender shall be returned to them after successful fulfillment of

work. The Security Deposit held by Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam

till it is refunded to the successful bidder shall not earn any interest thereof.

b. The Security Deposit shall be forfeited if the successful bidder withdraws the Bid during the

period of purchase orders. The SD/PBG should be submitted as per Annexure IX.


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19.29 EXECUTION OF CONTRACT

a. The successful bidders should execute a Contract in INR 100 non-judicial Stamp Paper bought in

the name of the bidder within one week from the date of Letter of Acceptance issued by

Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam with such changes/modifications as

may be indicated by Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam at the time of

execution on receipt of confirmation from Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas

Nigam.

b. The successful bidders shall not assign or make over the contract, the benefit or burden thereof to

any other person or persons or body corporate for the execution of the contract or any part thereof

without the prior written consent of Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas

Nigam. Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam reserves its right to cancel

the purchase order either in part or full, if these conditions are violated. If the successful bidder

fails to execute the agreement, the SD of the successful bidder will be forfeited, and their tender

will be held as non-responsive.

c. The expenses incidental to the execution of the agreement should be borne by the successful

bidder. The conditions stipulated in the agreement should be strictly adhered to and violation of

any of the conditions shall entail termination of the contract without prejudice to the rights of

Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam and Chhattisgarh Rajya Antyavasai

Sahakari Vitta & Vikas Nigam also have the right to recover any consequential losses from the

successful bidders.

19.30 RELEASE OF PURCHASE ORDER/WORK ORDER

After signing of the agreement, “Purchase Order/Work Order” for the execution of services shall be issued

to the empanelled agency by Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam. The services

and payment shall be based on the Purchase Order(s)/Work Order(s) issued from time to time.

19.31 REFUND OF EMD

If the successful bidder submits Security Deposit for the stipulated value in full by way of Bank Guarantee,

the EMD will be refunded after signing the Contract between bidder and Chhattisgarh Rajya Antyavasai

Sahakari Vitta & Vikas Nigam. The EMD amount of the unsuccessful bidders will be refunded after

finalization the successful bidder.

19.32 RELEASE OF SECURITY DEPOSIT/PERFORMANCE BANK GUARANTEE

The Security Deposit/Performance Bank Guarantee will be refunded to the successful bidder on

completion of entire scope of work subject to satisfaction of Chhattisgarh Rajya Antyavasai Sahakari Vitta

& Vikas Nigam. Such completion would be arrived at when the entire scope is completed by the bidder as

per the Contract and as per Purchase Order(s)/Work Order(s) issued by Chhattisgarh Rajya Antyavasai

Sahakari Vitta & Vikas Nigam from time to time.

19.33 FORFEITURE OF EMD AND SECURITY DEPOSIT/PERFORMANCE BANK

GUARANTEE

a. If the successful bidder fails to act according to the tender conditions or backs out, after the Tender

has been accepted, the EMD will be forfeited to Chhattisgarh Rajya Antyavasai Sahakari Vitta &

Vikas Nigam. If the Successful Bidder fails to remit the SD, the EMD remitted by him will be

forfeited to Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam and the tender will be

held void.

b. If the successful bidder fails to act up on to the tender conditions or backs out from the contract,

the SD mentioned above will also be forfeited by Chhattisgarh Rajya Antyavasai Sahakari Vitta &

Vikas Nigam.


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19.34 TERMINATION OF CONTRACT

a. Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam may without prejudice to any other

remedy for breach of contract, by written notice of default with a notice period of 7 days, sent to

the successful bidder, terminate the contract in whole or part,

• if the successful bidder fails to deliver the services within the time period(s) specified in

the Contract, or within any extension thereof granted by Chhattisgarh Rajya Antyavasai

Sahakari Vitta & Vikas Nigam; or

• if the successful bidder fails to perform any of the obligation(s) under the Contract; or

• if the successful bidder, in the judgment of Chhattisgarh Rajya Antyavasai Sahakari Vitta

& Vikas Nigam, has engaged in fraudulent and corrupt practices in competing for or in

executing the Contract.

b. In the event Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam terminates the Contract

in whole or in part, Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam may take, upon

terms and in such manner as it deems appropriate, the services similar to those delivered and the

Successful Bidder shall be liable to Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam

for any additional costs for such similar services. However, the successful bidder shall continue

the performance of the contract to the extent not terminated.

19.35 TERMINATION FOR INSOLVENCY

Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam may at any time terminate the contract by

giving written notice with a notice period of 7 days to the successful bidder, if the successful bidder

becomes bankrupt or otherwise insolvent. In this event, termination will be without compensation to the

successful bidder, provided that such termination will not prejudice or affect any right of action or remedy

that has accrued or will accrue thereafter to Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam.

19.36 TERMINATION FOR CONVENIENCE

Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam may by written notice, with a notice period

of seven days sent to the successful bidder, may terminate the Contract, in whole or in part, at any time for

its convenience. The notice of termination shall specify that termination is for convenience, the extent to

which performance of work under the contract is terminated, and the date upon which such termination

becomes effective. On termination, the successful bidder is not entitled to any compensation whatsoever.

19.37 ASSIGNING OF TENDER WHOLE OR IN PART

The successful bidder shall not assign or make over the contract, the benefit or burden thereof to any other

person or persons or body corporate. The bidder should not under-let or sublet to any Person (s) or body

corporate for the execution of the contract or any part thereof without the written consent of Chhattisgarh

Rajya Antyavasai Sahakari Vitta & Vikas Nigam.

19.38 ASSIGNING OF TENDER WHOLE OR IN PART

Besides other terms & conditions highlighted in the RFP, bids may be rejected under following

circumstances

General Rejection Criteria a. Bids submitted without or improper Tender fee and EMD

b. Bids received through Telegraphic / Fax/E-Mail/ Hard copies except, wherever required.

c. Bids which do not conform to unconditional validity of the bids as prescribed in the RFP

d. If the information provided by the Bidder is found to be incorrect / misleading at any stage / time

during the Tendering Process


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e. Any effort on the part of a Bidder to influence the Purchaser’s bid evaluation, bid comparison or

contract award decisions

f. Bids received by the Purchaser after the last date for receipt of bids prescribed by the Purchaser

g. Bids without Power of Attorney and any other document consisting of adequate proof of the

ability of the authorized signatory to bind the Bidder

Technical Rejection Criteria a. Technical Bid containing financial details.

b. Revelation of Prices in any form or by any reason before opening of the Financial Bids

c. Failure to furnish all information mentioned in the RFP or submission of a bid not substantially

responsive to the RFP in every respect.

d. Bidders not quoting for the complete scope of work as indicated in the RFP, addendum (if any)

and any subsequent information given to the Bidder.

e. The Bidder not conforming to unconditional acceptance of full responsibility of providing services

and Scope of work of this RFP.

f. If the bid does not conform to the timelines indicated in the RFP.

Financial Rejection Criteria a. Incomplete Financial Bid

b. Financial Bids that do not conform to the RFPs’ financial bid format

c. If there is an arithmetic discrepancy in the financial bid calculations, the Purchaser shall rectify the

same. If the Bidder does not accept the correction of the errors, it may be rejected.

.


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Annexure 20 ANNEXURE-I- PRE-QUALIFICATION/TECHNICAL BID AND

FINANCIAL BID CHECK LIST

Sr. Contents of Pre-Qualification Bid Checklist Yes Page No.

1. Bid Cover Letter (As per Annexure II) Yes / No

2. Profile of Bidder (As per Annexure III of this tender)

3. Prequalification checklist

4. DD for Tender Fees(INR 1,000/-)

5. Earnest Money Deposit(INR 1,00,000/-)

6. Power of Attorney

7. Declaration of clean track record

8. Declaration of Acceptance of Terms and Conditions in Tender (As

per Annexure IV)

9. Financial Bid Letter (As per Annexure V)

10. PAN, GST Registration, ITR of firm and Partners, GST Returns

for last six months

Documents Justifying pre-qualification

11 Registration

12 Turnover

13 Age of Applicant Firm

14 Number of Partners

15 Empanelment with C&AG

16 Prior Experience

17 Presence in Chhattisgarh

Contents of Technical Bid Checklist

Sr. Parameter Certifying Document Page No.

1 Number of Partners As mentioned in Sr. No. 4 of

Para 15

2 Average Turnover of the firm for the last three

financial years (FY 2015-2016, 2016-2017 and

2017-2018)

As mentioned in Sr. No. 2 of

Para 15

3 Number of Internal Audit assignments with fees

of at least Rs. 50,000/- from Central/State

Sponsored Programs / PSUs / Government

Funded Agencies executed by firm during the

last 5 financial years (period 2014-15 to 2018-

19)


Para 15

4 Prior experience in computerization of

Government / Semi-Government Programs with

fee of at least Rs. 25,000/- per assignment

during the last 5 financial years (period 2014-15


Para 15


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to 2018-19)

5 Number of Offices (HO/Branches) in

Chhattisgarh


Para 15

6 Number of Qualified / Semi Qualified Staff Skilled means CA employee

as appearing in the certificate

of constitution. Semi-

qualified means CA

intermediate/IPCC both

group pass staff and for

whom the copies of the pass

certificate / mark sheet are

attached.


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21 ANNEXURE-II-BID COVER LETTER (TO BE SUBMITTED ON LETTER

HEAD)

To,

The Managing Director,




Subject: Request for Proposal for Empanelment of Chartered Accountant Firm for Providing

Services to Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam Dear Sir,

With reference to your Tender Document dated…………..,I/We,having examined all relevant

documents and understood their contents, hereby submit our bid for Empanelment of Chartered

Accountant Firm for Providing Services to Chhattisgarh Rajya Antyavasai Sahakari Vitta &

Vikas Nigam The Proposal is unconditional and unqualified.

1. All information provided in the bid and in the appendices is true and correct and all documents

accompanying such bid are true copies of their respective originals.

2. I/We shall make available to the authority any additional information it may deem necessary or

require for supplementing or authenticating the bid.

3. I/We acknowledge the right of the authority to reject our bid without assigning any reason or

otherwise and hereby waive our right to challenge the same on any account whatsoever.

4. I/We to the best of our knowledge certify that in the last three years, we or any of our associates

have neither failed to perform on any contract, as evidenced by imposition of a penalty by an

arbitral or judicial authority or a judicial pronouncement or arbitration award against the Bidder,

nor been expelled from any project or contract by any public authority nor have had any contract

terminated by any public authority for breach on our part.

5. I/We understand that you may cancel the selection process at any time and that you are neither

bound to accept any bid that you may receive nor to select the agency, without incurring any

liability to the bidders

6. I/We to the best of our knowledge certify that in regard to matters other than security and

integrity of the country, we or any of our associates have not been convicted by a Court of Law or

indicted or adverse orders passed by a regulatory authority which would cast a doubt on our

ability to undertake the services or which relates to a grave offence that outrages the moral sense

of the community.

7. I/We to the best of our knowledge further certify that in regard to matters relating to security and

integrity of the country, we have not been charge-sheeted by any agency of the Govt. or

convicted by a Court of Law for any offence committed by us or by any of our associates.

8. I/We hereby irrevocably waive any right or remedy which we may have at any stage at law or

howsoever otherwise arising to challenge or question any decision taken by the Authority and/ or

the Govt. of India in connection with the selection of agency or in connection with the Selection

Process itself in respect of the above mentioned Project.

9. I/We agree and understand that the bid is subject to the provisions of the tender document. In no

case, shall I/We have any claim or right of whatsoever nature if me or our bid is not opened or

rejected.

10. I/We agree to keep this offer valid for 180 days from the bid Due Date specified in the tender.

11. I/We agree and undertake to abide by all the terms and conditions of the tender document. In

witness thereof, I/We submit this bid under and in accordance with the terms of the tender

document.

Yours faithfully,

(Signature, name and designation of the authorized signatory)


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(Name and seal of the firm)

22 ANNEXURE-III-PROFILE OF THE BIDDER

S. No.

Particulars

Information/documentary

proof submitted for the

compliance as applicable along with the

page No. reference

1. Name of the Company

2. Year of incorporation

3. Nature of the Company (Registered Company)

4. Registered Office Address

Office Telephone Number

Fax Number

5.

Contact Person

Name

Personal Telephone Number

Email Address

6.

Local presence at Chhattisgarh

Telegraphic Address

Office Telephone Number

Fax Number

7.

Contact Person

Name

Personal Telephone Number

Email Address

8.

Registration Details

Permanent Account Number

GSTN Registration Number

9. Banker's Name, Address and Account Number

10. Certificate of Incorporation


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23 ANNEXURE-IV- DECLARATION OF ACCEPTANCE OF TENDER TERMS

& CONDITIONS

To,






Services to Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam

Dear Sir,

I have carefully gone through the Terms & Conditions contained in the tender document [Tender Ref

No.XXXXXXXX] regarding “Empanelment of Chartered Accountant Firm for Providing Services to

Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam."

I declare that all the provisions of this Tender/Tender Document are acceptable to my company.

I further certify that I am an authorized signatory of my company and am, therefore, competent to make

this declaration.

Yours faithfully,

(Signature of the Bidder)

Printed Name

Designation

Seal

Date:

Business Address:


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24 ANNEXURE-V-FINANCIAL BID LETTER

To,




Sector 27, Atal Nagar, Raipur – Chhattisgarh



Reference: Tender Ref No: XXXXXXXXX

Sir/ Madam,

We, the undersigned Bidder, having read and examined in detail the entire tender document in respect of

Request for Proposal for Empanelment of Chartered Accountant Firm for Providing Services to Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam. We do hereby propose to provide

services as specified in the Tender document number XXXXXX

1. Price and Validity: All the prices mentioned in our Tender are in accordance with the terms as

specified in the tender documents. The rates quoted will be valid for six months on same terms &

conditions and extended period on mutual consent. We have studied the clause relating to Indian Income

Tax and hereby declare that if any income tax, surcharge on Income Tax, Professional and any other

corporate Tax in altercated under the law, we shall pay the same.

2. Unit Rates: We have indicated in the relevant schedules enclosed the unit rates for the purpose of

on account of payment as well as for price adjustment in case of any increase to / decrease from the scope

of work under the contract.

3. Deviations: We declare that all the services shall be performed strictly in accordance with the

tender documents except for the variations and deviations, all of which have been detailed out exhaustively

in the following statement, irrespective of whatever has been stated to the contrary anywhere else in our

bid. Further we agree that additional conditions, if any, found in the tender documents, other than those

stated in deviation schedule, shall not be given effect to.

4. Tender Pricing: We further confirm that the prices stated in our bid are in accordance with your

Instruction to Bidders included in tender documents.

5. Qualifying Data: We confirm having submitted the information as required by you in your

Instruction to Bidders. In case you require any other further information/documentary proof in this regard

before evaluation of our tender, we agree to furnish the same in time to your satisfaction.

6. Bid Price: We declare that our Bid Price is for the entire scope of the work as specified in the

tender documents. These prices are indicated as per format provided with this Tender as part of the Tender.

7. Contract Performance Guarantee: We hereby declare that in case the contract is awarded to us,

we shall submit the contract performance guarantee as described in this tender

We hereby declare that our Tender is made in good faith, without collusion or fraud and the information

contained in the Tender is true and correct to the best of our knowledge and belief.

We understand that our tender is binding on us and that you are not bound to accept a tender you receive.

We confirm that no deviations are attached here with this financial offer.

Thanking you,

Yours faithfully,


Printed Name

Designation

Seal Date:

Business Address


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25 ANNEXURE-VI-TECHNICAL BID LETTER

To,

The Managing Director







Sir/ Madam,

We, the undersigned Bidder, having read and examined in detail all the Tender documents do hereby

propose to provide the services as specified in the tender document number XXXXXXXX along with the

following:

1. Earnest Money Deposit (EMD) We have enclosed an EMD in the form of a Demand Draft/Bank Guaranty from Nationalized Bank

for the sum of INR 1,00,000/- (Rupees One Lakh only).This EMD is liable to be forfeited in

accordance with the provisions of the tender document - General conditions of the contract

2. Contract Performance Guarantee We hereby declare that in case the contract is awarded to us, we shall submit the contract

performance guarantee as described in this tender

3. Bid Validity Period

We agree to abide by this bid for a period of 180 days after the date fixed for bid opening or for

any further period for which bid validity has been extended and it shall remain binding upon us

and Bid may be accepted at any time before the expiration of that period.

We hereby declare that our bid is made in good faith, without collusion or fraud and the

information contained in the bid is true and correct to the best of our knowledge and belief.

We understand that our bid is binding on us and that you are not bound to accept a bid you receive.

Thanking you,

Yours faithfully,


Printed Name

Designation

Seal

Date:

Business Address:


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26 ANNEXURE-VII-TECHNICAL COMPLIANCE

(To be submitted in Bidder’s letterhead)

It is to certify that the tender document – Tender Ref No: XXXXXXXX dated……………. is carefully

read & understood and all the sections and clauses are COMPLIED UNCONDITIONALLY AND

UNEQUIVOCALLY. There is no deviation from the terms & conditions of the tender.

We hereby also confirm that the solution proposed by us will meet the project requirements. If any

additional services are required to meet the project requirements, we will provide the same without any

additional cost to the authority.

Signature of Authorized Signatory of the Bidder

Company Seal

Date


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27 ANNEXURE-VIII-FINANCIAL BID FORMAT

(To be submitted online only onwww.cgscaantyavasai.com)

Note:

• The rates quoted will be valid for two six months on same terms & conditions and extended period

on mutual consent

I/We agree that this offer will be subject to the Terms & Conditions mentioned in the Tender yours

faithfully,

(Signature, name and designation of the authorized signatory)

S. No. Item Description

(A)

Total Cost without Tax

(B)

1. Cost of services for entire scope of

work (exclusive of taxes)

Grand Total

Note: Prices in Financial Bid should be quoted in the provided format. All prices should be quoted in

Indian Rupees and indicated both in figures and words. Price in words shall prevail, in the event of any

mismatch.

Instructions to fill the Financial Bid:

a) Bidder should provide all prices as per the prescribed format under this Annexure. Bidder should not

leave any field blank.

b) All the prices are to be entered in Indian Rupees ONLY (%age values are not allowed)

c) For the purpose of evaluation of Financial Bids the Purchaser shall make appropriate assumptions to

arrive at a common bid price for all the bidders. This however shall have no co-relation with the

Contract value or actual payment to be made to the bidder. The soft copy of the financial bid should

be uploaded online.

d) Goods and Service Tax will be paid extra as per prevailing norms.

e) The manpower required is to be deployed by the agency within one week of issue of the work order

or as specified in the work order.


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28 ANNEXURE-IX-BANK GUARANTEE FORMAT

(To be executed in Rs.100/- Stamp Paper)

To





Bank Guarantee No:

Amount of Guarantee:

Guarantee covers from:

Last date for lodgment of claim:

This Deed of Guarantee executed by (Banker's Name & Address) having our Head Office at

(address) (hereinafter referred to as “the Bank”) in favor of Chhattisgarh Rajya

Antyavasai Sahakari Vitta& Vikas Nigam II and IV Floor, CG Housing Board South East Commercial

Complex, Sector 27, Atal Nagar, Raipur – Chhattisgarh, India (hereinafter referred to as “the

Beneficiary”) for an amount not exceeding Rs./- (Rupees

Only)asper the request of M/s. having its office address at

(here in after referred to as “Supplier”)against Letter of Acceptance reference dated// of M/s.

Chhattisgarh Rajya Antyavasai Sahakari Vitta & Vikas Nigam. This guarantee is issued subject to the

condition that the liability of the Bank under this guarantee is limited to a maximum Rs./- (Rupees Only)

and the guarantee shall remain in full force up to months from the date of Bank Guarantee and cannot be

invoked otherwise by a written demand or claim by the beneficiary under the Guarantee served on the

Bank before months from the date of Bank Guarantee.

AND WHEREAS it has been stipulated by you in the said ORDER that the Supplier shall furnish you

with a Bank Guarantee by a Scheduled/Nationalized Bank for the sum specified therein as security for

compliance with the Contractor’s performance obligations for a period in accordance with the contract.

AND WHEREAS we have agreed to give the Supplier a Guarantee. THEREFORE, we (Bankers

address), hereby affirm that we are Guarantors and responsible to you on behalf of the Supplier up to a

total of Rs./- (Rupees_________ Only) and we undertake to pay you, upon your first written demand

declaring the Supplier to be in default under the contract and without any demur, cavil or argument, any

sum or sums within the limit of Rs./- (Rupees__________ Only)as afore said, without your needing to

prove or show grounds or reasons for your demand or the sum specified therein. We will pay the

guaranteed amount notwithstanding any objection or dispute whatsoever raised by the Supplier.

This Guarantee is valid until Notwithstanding, anything contained herein Our liability under this

guarantee shall not be exceed Rs./- (Rupees____________ Only). This bank guarantee shall be valid up

to months from the date of Bank Guarantee and we are liable to pay the guaranteed amount or any part

thereof under this Bank Guarantee only and only if you serve upon us a written claim or demand on or

before ____In witness whereof the Bank, through its authorized Officer, has set its, hand and stamp on

this at. months from the date of Bank Guarantee.

Witness:

(Signature)

(Name in Block Letters)


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29 ANNEXURE-X- FORMAT FOR CURRICULUM VITAE OF PROPOSED

RESOURCE/KEY PERSONNEL

1. Proposed Position:

2. Name of the Company:

3. Name of Resource/Key

Personnel

4. Date of Birth Nationality:

5. Education Indicate college/university and other specialized education of

staff member, giving names of institutions, qualifications

obtained, and date

6. Membership of Professional

Organizations

7. Training & Certifications Indicate significant training since education degrees (under 5)

were obtained]

8.

Countries of Work

Experience

List countries where resource/key personnel has worked in the

last ten years

9. Languages Language Proficiency (Good/Fair/Poor)

Speaking Reading Writing

English

Language 2

10. Employment Record

[Starting with present

position, list in reverse order

every employment held by

staff member since

graduation, giving for each

employment (see format

here below): dates of

employment, name of

employing organization,

positions held.]:

Name of the

Organization

Position Held Duration

______to Present

11. Detailed Tasks Assigned

12. Work Undertaken that Best

Illustrates Capability to

Assigned Handle the Tasks

Assigned

[Among the assignments in which the Staff has been involved,

indicate the following information for those assignments that best

illustrate resource/key personnel capability to handle the tasks

listed under point 11.]

Name of assignment or project:

Year:

Location:

Client:

Main project features:[size in INR , type , and services provided]

Positions held:

Activities performed:


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30 ANNEXURE-XI-PRIOR EXPERIENCE

Part A List of Number of Internal Audit assignments with fees of at least Rs. 50,000/- from Central/State

Sponsored Programs / PSUs / Government Funded Agencies executed by the firm during the last

5 financial years (period 2014-15 to 2018-19) Sr. Sector Name of

the entity

Name of the

centrally sponsored

scheme

Year of

execution of

assignment

Fees charged

for the

assignment

Nature of

assignment

Work Order in

Page No. of the

Technical

Proposal

Part B List of Prior experience with fee of at least Rs. 15,000/- per assignment in computerization of Government Funded

Programs during the last 5 financial years (period 2014-15 to 2018-19)

Sr. Name of the District /

State

Year of

execution of

assignment

Fees charged for

the assignment

Nature of

assignment

Work Order in Page No.

of the Technical Proposal


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31 ANNEXURE-XII–DECLARATION PRO FORMAT (COMPANY LETTER

HEAD)

To,


Chhattisgarh Rajya Antyavasai

Sahakari Vitta & Vikas Nigam



Subject: Declaration for not being under an ineligibility for corrupt or fraudulent practices or

blacklisted/debarred with any of the Government or Public Sector Units


Dear Sir/Madam,

We, the undersigned, hereby declare that we are not under a declaration of in eligibility for corrupt or

fraudulent practices or blacklisted/debarred with any of the Government or Public Sector Units as on bid

submission date.

Thanking you,

Yours faithfully,


Printed Name

Designation

Seal

Date:

Business Address: