REQUEST FOR PROPOSAL - Pacific Community 20-03… · One Proposal per Bidder Each Bidder shall submit only one proposal, either individually or as a partner in a joint venture. A

REQUEST FOR PROPOSAL

RFP No: 20/035

Date: 04/05/2020 SUBJECT: REQUEST FOR PROPOSAL – Supply and Delivery of Radio Broadcasting Equipment, Television and Projector,

Cameras, Drones and Accessories, and Cell phones and Simcards to Koror, Republic of Palau

You are invited to submit a comprehensive proposal for the Supply of Radio Broadcasting, Audio Visual and electronic items as listed above. To enable you to submit a Proposal, please find enclosed).

Annex I: Instructions to bidders

Annex II: Scope and Specifications of materials

Annex III: Proposal Submission form

Annex IV: Technical Proposal Submission form Annex V: Financial Proposal Submission form Annex VI: SPC General Conditions of Contract for Supply

This letter is not to be construed in any way as an offer to contract with your firm/institution.

Yours Sincerely

Akhilesh Prasad Manager- Procurement, Grant, Risk & Assets

ANNEX I

Instructions to Bidders Request for Proposal (RFP) no: 20/035

1. Submission of Proposals 1.1. Your Proposal shall comprise the following documents:

a. Annex III: Proposal submission form b. Annex IV: Technical Proposal submission form c. Annex V: Financial Proposal submission form

1.2. Proposals must be received by SPC at the address mentioned below on or before 11 May 2020 before 4pm (Fiji

time). This procurement falls under Crisis Response Procedure for SPC, hence the timelines for submission of the proposal is less than 10 days from date advertised to improve the speed and efficiency of SPC’s response to the recovery needs of Palau. All Proposals received after this date may be rejected. SPC may, at its discretion, extend the deadline for the submission of proposals, by notifying all prospective bidders in writing. The extension of the deadline may accompany a modification of the solicitation documents prepared by SPC at its own initiative or in response to a clarification requested by a prospective bidder.

1.3 All proposals submitted, together with all correspondence, and related documents, shall be in English. If any of the

supporting documentation or printed literature is in any other language, a written translation of the document in

English should also be provided. In such case, the interpreted document will be used for processing and evaluation

purposes. All proposals should be in Word or pdf format. Please note that the maximum size attachments SPC can

receive is 10Mb.

1.4 All cost in the proposals must be presented in US and should be inclusive of all taxes, duties, VAT as applicable.

Please note that SPC is exempted from tax in several member countries, including US Australia, New Zealand and

New Caledonia. 1.5 The Proposals should be in two separate sealed envelopes as follows: A) Part A (Envelope 1) should contain the Proposal Submission form, Technical Proposal Form B) Part B (Envelope 2) should contain the Financial Proposal Submission Form Both Envelopes should be clearly labelled and state the appropriate parts (Part A& B) to which the proposal refers. The bidders must submit proposals for both Part A and Part B The electronic submission procedures shall be:

I. Send in a first e-mail the technical proposal and related document(s), clearly indicating the RFP number in the email subject;

II. Send in a second e-mail the financial proposal and related document(s). The opening of this second email shall be protected by a password to be given to the Client (procurement) upon request at the time of the financial evaluation.

1.6 Proposals should be emailed to [email protected] with the heading “RFP 20/035 - Radio Broadcasting Equipment, Television and Projector, Cameras, Drones and Accessories, and Cell phones and Simcards” or sent by mail/courier to:

Pacific Community (SPC)

Procurement Unit – RFP 20/035

Private Mail Bag

Suva – FIJI

Or

Hand Delivered to Request for Proposal Box situated at:

Pacific Community (SPC) Office

Procurement Unit

Nabua, Suva, Fiji

1.7 Any Proposal received by the SPC after the deadline for submission of proposals, will be rejected.

1.8 Bidders must insist on an acknowledgment receipt for Proposals delivered to the Request for Proposal Box.

1.9 Request for proposal forms with all the relevant documentations must be completed with electronic copies in Word

and PDF format.

2. Request for Proposals Timelines and Due Dates

2.1 The timelines and due dates for the tender is fixed and no tender shall be accepted after the due date

Table 1: Timelines and due dates Date Time

Deadline for seeking clarification from

SPC 6 May 2020

4 pm Fiji Time

Deadline for SPC response to

clarification and posting on SPC website 7 May 2020

4pm Fiji Time

Deadline for submission of

tenders 11 May 2020

4pm Fiji Time

Bids opening session TBC TBC

Notification of award to the

successful Bidder TBC

TBC

3 Bidders Responsibilities

3.1 The bidder is expected to examine all instructions, forms, terms and specifications in this bidding document. Failure

to furnish all information required by the bidding documents or to submit a bid substantially responsive to the bidding

documents in every aspect will be at the bidder’s risk and may result in the rejection of the proposal.

3.2 The bidder shall bear all costs associated with preparing and submitting a proposal, including cost relating to

contract award; SPC will, in no case, be responsible or liable for those costs, regardless of the conduct or outcome of the

bidding process.

3.3 Bidders must familiarise themselves with local conditions and take these into account in preparing their proposal to

obtain information on the assignment, technical requirements, and on local conditions

3.4 By submitting a proposal, the bidder accepts in full and without restriction the special and general conditions

governing this proposal as the sole basis of this bidding procedures whatever his own conditions of sale may be, which

he hereby waives

3.5 Participation in bidding is open and on equal terms to natural persons, companies, firms, public and/or semi-public

agencies, cooperative societies, joint ventures, groupings of companies and/or firms and other legal persons governed

by public and private law of any country. Bidders must provide evidence of their organizational status.

3.6 The bidder might be requested to provide additional information relating to their submitted proposal, if the Procurement Committee requests further information. 3.7 The submitted proposal must be for the entirety of the Terms of Reference and not divided into portions, which a potential bidder can provide services for. Where the bidder cannot provide certain items or services, it shall disclose/comment this in their proposal beside the service or item in the financial proposal. 3.7.1 Bidders may submit questions and or seek clarifications on any issue relating to this tender in writing to the following email address [email protected]. The deadline for submission of clarifications is 6 May 2020. 3.7.2 Any prospective tenders seeking to arrange individual meetings with SPC during the tender period may be excluded from the tender procedure. 3.7.3 No clarification meeting / site visit planned.

4. One Proposal per Bidder Each Bidder shall submit only one proposal, either individually or as a partner in a joint venture. A Bidder who submits or participates in more than one proposal shall cause all proposals with the Bidder’s participation to be disqualified 5. Withdrawals of Proposals 5.1. The Bidder may withdraw its Proposal after the Proposal’s submission, provided that written notice of the

withdrawal is received by the SPC prior to the deadline prescribed for submission of Proposals. The Bidder’s

withdrawal notice shall be sent to the email address [email protected].

5.2. No Proposal may be modified subsequent to the deadline for submission of proposals.

5.3. No Proposal may be withdrawn after the deadline for submission of proposals.

6. Validity of Proposals

6.1. Bidders shall be bound by their proposals for a period of 90 days from the deadline for submission of

proposals.

6.2. The successful Bidder will be bound by his proposal for a further period of 60 days following receipt of

the notification that he has been selected to enable SPC to complete the procurement process and

obtain all the necessary approvals so that the contract can be awarded within that period.

7. Modifications to Proposals 7.1. Any additional information, clarification, correction of errors or modifications of bidding documents will

be distributed to all the Bidders prior to the deadline for receipt to enable Bidders to take appropriate

actions.

7.2. Bidders will also be informed of the right to modify and make corrections to proposals, provided that

any such modifications or corrections are received by SPC in writing prior to the time specified for

submission of proposals. The original proposal thus modified or corrected would then be considered as

the official bid.

8. Opening and Evaluation of Proposals

8.1 The Proposals will be opened in the presence of the Bids opening Committee after the closing of the RFP.

8.2 To assist in the examination, evaluation and comparison of Proposals, SPC may at its discretion, ask the

Bidder for clarification of its Proposal. The request for clarification and the response shall be in writing

and no change in price or substance of the Proposal shall be sought, offered or permitted.

8.3. The Evaluation Committee will carry out a preliminary examination of the Proposals to determine

whether they are complete, whether any computational errors have been made, whether the

documents have been properly signed, and whether the Proposals are generally in order.

8.4. A two-stage procedure will be utilised in evaluating the proposals, with evaluation of the technical

proposal being completed prior to any financial proposal being opened and compared. The

competencies, which will be evaluated, are detailed in the Scope and Technical Specifications and

Standards. The table also reflects the obtainable score specified for each evaluation criterion, which

indicates the relative significance or weight of the item in the overall evaluation process.

8.5. The technical component, which has a total possible value of 700 points, will be evaluated using the

following criteria:

mailto:[email protected]

8.6. The financial proposal will be opened only for Bidders that passed the minimum technical score of 490

(70%).

8.7. Financial proposals of technically responsive proposals will be reviewed. Arithmetical errors will be

rectified on the following basis: If there is a discrepancy between the unit price and the total price, the

lower price shall prevail and the higher price shall be corrected. If the Bidder does not accept the

correction of errors, its Proposal will be rejected. If there is a discrepancy between words and figures

the amount in words will prevail.

8.8. The financial component of the proposal will be scored on the basis of overall costs for the supply and

delivery of the materials and financial incentives and benefits provided to SPC. The lowest financial

proposal for the quote per item will be awarded maximum points after which the total financial scores

will be added to ascertain the total financial scoring per bidder. The formula used for scoring points for

financial values and item quotes proposed will be:

Financial Proposal score = (Lowest Price / Price under consideration) x 300

8.9. No payment will be made for items, which have not been priced; such items are deemed to be covered

by other items on the financial offer.

8.10. Bidders will be deemed to have satisfied themselves, before submitting their tender and to its

correctness and completeness, taking into account of all that is required for the full and proper

performance of the contract and to have included all costs in their rates and prices.

8.11. Bidders must quote by unit and overall prices for their tenders on all of the following bases. The fees

should be inclusive of all costs related to supplying the materials, including any delivery and other

related costs.

8.12. The price for the contract price is fixed and not subject to revision.

9. Award of Contract

9.1. The award of the contract will be made to the proposal which is considered to be most responsive to

SPC’s technical specifications of energy efficient appliances as detailed in the Scope and Technical

Specifications with due consideration to SPC Procurement and Supply Chain Management Guidelines

which includes the general principal of best value for money, economy and efficiency. SPC is not in any

way obliged to select the firm/institution offering the lowest price.

Criteria Weight Score

1. Organisational Background and Experience

• Years of establishment

• Financial Standing

• Number of Staff

• Number and location of branches

25%

175

2. Technical Capacity

• Availability of Equipment, samples & Pictures

• Equipment quality

• Delivery capacity

• Warranty

• Return Policy

50% 350

3. Proposed delivery mode, schedule and plan

• Contingencies

25% 175

Total 700

9.2. SPC reserves the right to accept or reject any Proposal, and to annul the solicitation process and reject

all Proposals at any time prior to award of contract, without thereby incurring any liability to the

affected Bidder or any obligation to inform the affected Bidder or Bidders of the grounds for SPC’s

action.

9.3. SPC reserves the right to enter into negotiation with respect to one or more proposals prior to the

award of a contract, split an award/awards and to consider localized award/awards between any

proposers in any combination, as it may deem appropriate without prior written acceptance of the

proposers.

9.4. The rate quoted should be valid and are to remain fixed for a period of one (1) year from the date of award of contract, and must be inclusive of, insurance, charges, GST, levies and taxes.

9.5. Within 15 days of receipt of the contract the successful Bidder shall sign and date the contract and

return it to SPC.

9.6. The SPC general conditions of contract (Annex VI) is not negotiable.

10. Bidder protest

10.1. If a bidder involved in an SPC procurement process considers they were not treated fairly, or that SPC

failed to properly follow the requirements of the Procurement Policy, then that bidder may lodge a

protest.

10.2. To lodge a protest, you can email [email protected] with your allegations. Your protest will need to

include:

• your full contact details

• the details of the relevant procurement

• the reasons for your protest, including how the alleged behaviour negatively impacted on your bid

• copies of any documents supporting your grounds for protest

• The relief that is sought.

10.3 Your protest will be recorded and will be acknowledged promptly. You may be contacted to provide

more information. An officer uninvolved in the original procurement process and with no conflict of

interest will be nominated to investigate your protest.

10.4 Your protest will be received in good faith and will not impact your involvement in future bids.

ANNEX II

Technical Specifications

Request for Proposal (RFP) no:20/035

Project Title: - Supply and Delivery of Radio Broadcasting Equipment, Television and Projector, Cameras, Drones and Accessories, and Cell phones and Simcards to Koror, Republic of Palau

A. Background

1. GENERAL OVERVIEW 1.1. Context Palau like many island countries is experiencing acute impacts of climate change. These impacts exacerbate the vulnerability of local communities’ health and water security. The Republic of Palau is among the most vulnerable countries in the world to the effects of climate change and disaster risks, including sea level rise, rising temperatures and prolonged drought periods among others and must act effectively to minimise the impacts to its people. With its high population density (especially in Koror State), accelerated development, increasing environmental degradation and limited freshwater resources, Palau is especially at risk from the added effects of climate change on the environment and health. The GCCA+ SUPA project is about scaling up climate change adaptation measures in specific sectors supported by knowledge management and capacity building. The 4.5-year project (2019 – 2023) is funded with EUR14.89 million from the European Union (EU) and implemented by the Pacific Community (SPC) in partnership with the Secretariat of the Pacific Regional Environment Programme (SPREP) and the University of the South Pacific (USP) in collaboration with the governments and peoples of Cook Islands, Federated States of Micronesia (FSM), Fiji, Kiribati, Republic of the Marshall Islands (RMI), Nauru, Niue, Palau, Tonga and Tuvalu. The government of Palau has selected the health sector as their focus for Output 3 of the GCCA+ SUPA project. The overall objective of the project is promoting and scaling up climate resilience practices in Palau. The specific objective is improving access to safe water in selected states and the sharing of information nationwide. The three key result areas are: (1) vulnerability to water and vector borne diseases in selected states reduced; (2) climate resilience through communication, education and outreach in Palau strengthened; and (3) project coordination activities. The project aims to scale up previous efforts to build resilience to water and vector borne diseases, whilst also improving communities’ access to climate change resilience and health information. Health and water security measures will include installing water storage systems in community evacuation shelters, training vulnerable households to monitor, treat and maintain supplementary water storage systems, and vector control and management training at the state level. In addition, the project will develop a national radio communication plan for climate resilience and purchase communication equipment to upgrade the National Radio Station to help improve access and sharing of climate resilience and health information to communities and schools. At the end of January 2020, the World Health Organisation declared COVID-19 as a “public health emergency of international concern’ and on 11th March 2020 declared it a pandemic, which is the highest level of classification. On 13th March 2020, SPC declared its response to COVID-19 a ‘crisis response’ and invoked its ‘Procurement Crisis Response Procedures in response to the Coronavirus’. This declaration continues until 10th June 2020. Against this background, the Government of Palau, on 8th April 2020, requested that upgrade of the National Radio Station be fast tracked as this would also assist in Palau’s response to the global COVID-19 pandemic by broadcasting accurate and timely official information in order for the general public to be safeguarded during the present COVID-19 emergency situation. This Request for Proposal (RFP 20/035) is being issued under SPC’s Procurement Crisis Response Procedures in response to the Coronavirus. This RFP covers (6) separate procurement packages:

1. Computers, tablets and accessories 2. Television and projector 3. Cameras, drones and accessories 4. Audio and public address systems 5. Broadcast transmitter and antenna 6. Cell phone and SIM cards

B. Specification of Items

1. Equipment must comply with the USA electrical standards.

2. Preliminary and General

Tenders must include the following provisions in the Tender Price to:

a) Source, assemble, pack, label and deliver all products.

b) Provide all packing materials including labor to undertake the packing.

c) The materials shall be packed as per schedule and clearly labelled

d) Arrange and pay all costs, whether direct or indirect, associated with the sourcing, packing and

delivering of all products to Koror, Palau

e) Update the GCCA+ SUPA Project Manager on the delivery schedule particularly on the arrival of

all products to Koror, Palau.

All products specified in Section B, part 3 of this annex are to be delivered to the Main Port of Koror, Republic of Palau at the earliest available opportunity and with the shortest lead-time. When all the materials have been delivered, they will be inspected and cleared by Lorrain Franz, Chief of Media & Information Services for the Palau Government Radio Station onsite.

The tenderer must not supply any second hand or used products.

The successful tenderer will also be expected to provide a short Completion Report to the GCCA+ SUPA Project Manager following full delivery of the products. The Report will give a detailed list of materials delivered to Koror and to be signed off by Lorrain Franz, Chief of Media & Information Services for the Palau Government Radio Station onsite.

3. List of Procurement Package

Listed below are the products that SPC urgently needs to procure under crisis response procurement which will respond to Palau’s request for the upgrade of the National Radio Station to assist in providing timely information to the public. Bidders are invited to provide a proposal for one procurement package only, or more than one package. Whichever case, bidders must provide a proposal for each procurement package individually. The procurement packages are as follows:

Package Number Title of Procurement Package

1. Computers, tablets and accessories

2. Television and projector

3. Cameras, drones and accessories

4. Audio and public address systems

5. Broadcast transmitter and antenna

6. Cell phone and SIM cards

4. Full List of Products to be Supplied under each Package

Procurement Package 1. Computers, Tablets and Accessories

Item NO.

DESCRIPTION (or equivalent substitute) QTY.

1. WD 8 TB Book Desktop External Hard Drive - USB 3.0 WDBBGB0080HBK-NESN 2

2. CableVantage Premium HDMI Cable 100ft for TV HDTV 3D DVD PS$ Xbox One XBOX LCD HD TV 1080p v1.4 High Speed Braided Nylon HDMI Cable White Ethernet & Audio Return, PSS3/PS4, Xbox360 1

3.

2019 Dell Professional 27" Full HD IPS 1920x1080 Widescreen LED Monitor at 60 Hz, 16:9, 6ms, 250 cd/m2, 1000:1, 178 degrees/178 degrees, VGA, HDMI, USB 2.0, Headphone Jack, Speakers, VESA Mount, Black

3

4. Wireless Display Dangle Receiver Screen Mirror 1080P WiFi Media Streamer for Iphone/Android/Windows/Macbook Mirroring to TV/Projector Support Miracast & Airplay & DLNA 2

5. Dell XPS15 Touch - 2019 or latest model 3

6. KOPACK Lightweight Laptop Backpack USB Water Resistant 15.6 Inch Business Slim Back Pack Charging Travel Bag 3

7. 2019 Newest Dell Premium Business Flagship Desktop PC with Keyboard & Mouse Intel Core I5-7400 Processor 8GB DDR4 RAM 1TB 7200RPM HDD Intel 630 Graphics DVD-RW HDMI VGA Windows 10-Black 4

8. Dell PowerEdge T430 5U Tower Server - 1 x Intel Xeon E5-2603 v4 Hexa-core (6 Core) 1.70 GHz - 8 GB Installed DDR4 SDRAM 3

9. Dell 463-7475 1.2TB 10K SAS 2.5" 12Gb/s Hard Drive with 13TH Generation Tray 1

10. Seagate Expansion Desktop 8TB External Hard Drive HDD – USB 3.0 for PC Laptop (STEB8000100) 1

Procurement Package 2. TV and projector

Item NO.


11. Sony XBR55X900F 55-Inch 4K Ultra HD Smart LED TV (2018 Model) 1

12. Epson Pro EX9220 1080p+ WUXGA 3,600 lumens color brightness (color light output) 3,600 lumens white 1

Procurement Package 3. Cameras, Drones and Accessories

Item NO.

DESCRIPTION (or equivalent substitute)

QTY.

13. Feiyu Tech Feiyu a 1000 3-Axis Gimbal Stabilizer for sonny a6500 a6300 a6000 RX10, Panasonic G7

1 iPhone x8 7Plus, Samsung Galaxy S8, GoPro Hero 6 5, Payload 150-1700g, with carrying case

14.

Neewer 50-in-1 Action Camera Accessory Kit for GoPro Hero 6 5 4 3+ 3 2 1 Hero Session 5 Black AKASO

3 EK7000 Apeman SJ4000 5000 6000 DBPOWER AKASO VicTsing WiMiUS Rollei QUMOX Lightdow Campark

and Sony Sports Dv and More

15. Artman GoPro 5/6/7 1480mah Replacement Batteries (2 Pack) and 3-Channel LED USB Charger for GoPro

3 Hero 5 Black, AHDBT-501,AHBBP-501,HERO(2018), HERO 6, HERO 7 Black

16. Zhiyun Official Smooth 4-3 -Axis Handheld Gimbal Stabilizer for smartphone (with Tripod) 2

17. GoPro Heero5 Black (E-Commerce Packaging) 2

18. Panasonic Lumix DMC-G7 Mirrorless Camera with 14-42mm Lens (Silver)+ 32GB Memory + Basic Photo

1 Accessory Bundle

19. Neewer Carbon Fiber 66 inches/168 Centimeters Camera Tripod Monopod with 360 Degree Ball Head, 2

20. SlingStudio Hub Portable Wireless Boadcast HD Video Production Unit+Battery pack+2x wireless cameraLinks+

2 USB-C Expander+128GB Card + Case Kit

21. SlingStudio Backpack 1

22. DJI Mavic Pro Drone Quadcopter Fly More Combo with 3 Batteries, 4K Professional Cameral Gimbal Bundle Kit 1

23. Cable Matters 2 Pack Mini HDMI to HDMI Adapter (HDMI to Mini HDMI Adapter) 6 inches 1

24. Solar Charger SUNLIT Portable Power Bank with Flashlight All Weather Condition Shackproof Dustproof 4

Waterproof IP 67

1600mAh Dual USB Battery Pack For Iphone Samsung Android BLACK

25. SanDisk Extreme 64GB microSDXC UHS-I Card with Adapter SDSQXVF-064G-GN6MA 4

26. Panasonic Lumix DMC-FZ1000 0.5X High Definition Super Wide Angle Lens w/Macro +62mm 3 Piece Filter Kit 1

27.

Panasonic Lumix G X Vario Power Zoom Lens, 45-175mm, F4.0-5.6 ASPH, Mirrorless Micro Four Fhirds, Power Optical I.S, 1

H-PS45175 K (USA BLACK)

28. KOPACK Lightweight Laptop Backpack USB Water Resistant 15.6 Inch Business Slim Back Pack Charging Travel Bag 2

29. Amazon Basic Hard Camera Case – Large 1

30. COMAN KX3232 Lightweight Aluminum Monopod Kit, with Q5 Fluid Head and Removable feet, 73 in Max Load 13.2 LB for DSLR and Video Camera

1

31. Vicdozia 19" Waterproof Hand Grip Adjustable Extension Selfie Stick Handheld Monopod Compatible with GoPro Hero (2018) Hero 7 6 5 4 3 + 3 2 1 AKASO, SJCAM SJ4000 Xiamomi Yi More Action Camera Blue

1

32. SlingStudio Wireless CameraLink with Battery Pack + USB-C Expander + 2TB Portable Hard Drive + Kit 2

33. Canon VIXIA HF G21 Full HD Camcorder 2

34. Canon VL-5 On-Camera 5 Watt Video Light 2

35. Blackmagic Design HyperDeck Studio Mini 1

36. Canon DM-100 Directional Stereo Microphone 2

37. Arco V15G Camcorder Shoulder Bag 2

38. Hoya 58mm UV Haze NXT HMC Filter 2

39. Magnus VT-4000 Tripod System with Fluid Head 3

40. Hollyland Mars 300 Dual HDMI Wireless Video Transmitter & Receiver 3

41. Roland V-1HD Portable 4 x HDMI Input Switcher 1

42. JVC 4K CAM with Mic, Spare Battery and Soft Case Kit 1

43. Watson BP-828 Lithium-Ion Battery Pack (7.4V, 2670mAh) 2

44. Black Magic Web Presenter 2

45. Watson NP-F770 Battery Kit with Compact AC/DC Charger 6

46. Blackmagic Design Micro Studio Camera 4K 1

47. Blackmagic Design Micro Converter Bidirectonal SDI/HDMI with Power Supply 4

48. Atmos Full to Mini HDMI Coiled Cable (11.8 to17.7") 4

49. SanDisk 512GB Extreme Pro UHS-I SDXC Memory 6

50. Blackmagic Design Teranex Mini Smart Panel 2

Procurement Package 4. Audio and PA systems

Item NO.

DESCRIPTION (or equivalent substitute)

QTY.

51. Focusrite SCARLET Studio Pack w/CM25 Microphone, Headphones, 2i2, Code for Software Bundle Mic Cable,

1 Boom Stand, and Pop Filter

52. RODE VideoMic Studio Boom Kit with windmuff-VM, windmuff, Boom Stand, Adapter, 25' Cable 2

53. Audio2000s 6032uf UHF Dual Channel Wireless Microphone with Two Headband Headset & Two Lape (Lavalier) Mic 1

54. CyberPower PR2200LCD Smart App Sinewave UPS System, 2200VA/1980W, 10 Outlets, AVR, Tower 1

55. CyberPower PR1500LCDN Smart App Sinewave UPS System, 1500VA/1050W, 8 Outlets, AVR, Mini-Tower with Network Card 1

56. APC UPS 1500VA Battery Backup & Surge Protector, APC UPS BackUPS Pro (BX1500M) 4

57. Yamaha STAGEPAS 600BT Portable PA System Bundle with Microphone, Speaker Stands, Cables,

1 and Austin Bazaar Polish Cloth

58. Mudder 5 Pack Foam Mic Cover Handheld Microphone Windscreen, Black 2

59. Sennheiser XSW 1-825 DUAL-A Channel Wireless Microphone System 1

60. SEISMIC AUDIO- SAXLX-100 - 6 Pack of 100' Green XLR Male to XLR Female Microphone Cables Balanced - 100 Foot Patch Cords 1

61. SEISMIC AUDIO - SATRXL -M10-6 Pack of Muliple Colored 10' XLR Male to 1/4" TRS Patch Cables 1

62. PANASONIC LUMIX G II Vario Lens, 100-300MM, MIRRORLESS Micro Four Thirds, Power O.I.S, H-FSA 100300 (USA Black) 1

63. Shure SM7B Vocal Dynamic Microphone, Cardioid 2

64. Behringer U-Control Uca222 2IN/2 Out USB audio Interface W/Software Bundle + Accessory Bundle w/Headphones 2

65. Audio-Technica AT2020 Cardioid Condenser Studio XLR Microphone, Black 1

66. Depusheng Hybrid Amplifier Receiver - Home Theatre Amp Stereo, Bluetooth Streaming, MP3/USB/SD Readers, FM Radio, 560 Watt 1

Procurement Package 5. Broadcast equipment

Item No.


67. Crown Broadcast FM500T 500W FM Transmitter w/Processor & Stereo Generator By Crown 1

68. 4bays FM Broadcast Antenna 87.5-98 MHz 600-5000W-Circular polarization-Aluminum 2

69. zAEQ BRAVO-TT 12Ch Console with Hybrids, table top version BSW PART: BRAVO-TT 2

70. JK Audio RemoteMix 4 Portable Broadcast Mixer from BSW PART: REMOTEMIX4 2

Procurement Package 6. Cell phone and sim cards

Item

No. DESCRIPTION

(or equivalent substitute) QTY.

71. Samsung Galaxy S20+ 1

72. PalauCel Prepaid SIM Card 1

C. Delivery Specification The scope of this RFP encompasses 6 procurement packages. All equipment products in a specific package shall be separately packaged and clearly labelled with the respective name. The bidder is required to deliver the products to Port of Koror, Palau.

The delivery date shall be stated clearly in the offer and it is up to the bidder to decide on the optimum method of delivering the supplies (air freight, sea-freight or a combination of these). The delivery should be within the period (specified and agreed by contract) or a penalty fee of 5% of the total cost of the supplies will be incurred on a daily basis for the delays. After 30 days of delay, SPC reserves the right to cancel the contract. Proposed delivery dates within the specified period will have no repercussion upon the evaluation of the bids. The delivery period may be negotiated with the successful bidder however anticipated non-compliance should be specified within the submitted bid. The Bidder is to ensure that the all components and other accessories are packaged and successfully transported to the Port of Koror, Palau. All Proposal costs (Annex V) as part of the submission should be inclusive of any or all applicable taxes and customs duties. Each product must be packaged for transportation to prevent any transportation related damage. The Bidder will be responsible for settling any transportation-related damage claims and will be responsible for replacing the products damaged during shipment in a timely manner. The bidder should also ensure that they provide a after sales service centre and genuine back up parts for the equipment’s proposed or appoint an agent in Koror Palau to provide these services.

D. Institutional Arrangement The contractor will directly be responsible to the GCCA SUPA + Project Manager, Gillian Cambers, for the delivery of services in line with the specifications mentioned in part B and C above. The contractor shall keep the GCCA SUPA + project informed on each stages of the delivery process. The contractor is expected to work with Lorrain Franz, Chief of Media & Information Services for the Palau Government Radio Station in assisting with the clearance from Koror, Palau port and during inspection of equipment’s.

E. Duration of the Agreement Bidders are expected to provide a delivery schedule in their proposal submission. The delivery schedule provided in the proposal will be discussed with the contractor before signing of the contract.

F. Technical Competencies

The Technical Proposal will be evaluated against the following criteria: 1. The company must be legally registered and have a minimum of 5 years’ experience in supplying products

specified in part B of Annex II to government agencies, NGOs or companies considered to be of significant size.

2. The bidder must have a sound financial statement (audited) over the last 3 years.

3. Must be able to supply diverse range of products and backup parts for the products specified in section B above.

4. The company must be able to accept SPC Purchase Order.

5. The equipment, components and materials supplied should be in line and comply with all relevant international technical standards and quality control specifications.

6. Must be able to provide technical support and advice on the products if and when required by SPC

7. Must be able to supply and deliver the items within the agreed delivery schedule. If there are any anticipated delays in delivery, SPC should be notified immediately.

8. The Manager and the Sales and Marketing team shall have the expertise and competencies to attend to SPC’s requirements in an efficient manner. Capacity to provide after sales support and back up parts.

9. The bidder should be able to provide a warranty on all products supplied for a minimum of 1 year.

G. Technical Evaluation Criteria The Technical Proposal will be scored according to the following scoring guideline:

Criteria Weight Score

1. Organisational Background and Experience

• Years of establishment

• Financial Standing

• Number of Staff

• Number and location of branches

25%

175

2. Technical Capacity

• Availability of equipment, samples/Pictures

• Equipment quality

• Delivery capacity

50% 350

H. Scope of bid price and schedule of payments The consultant will be paid a lump sum for the project linked to outputs and milestones indicated below.

Milestone/output Deadline % payment

Products loaded onto the ship/plane and bill of Lading provided and other customs clearance documents provided

TBC 20%

Products successfully delivered and completion report provided

TBC 80%

Total - 100%

I. Key Performance indicators

a) Delivery within the agreed timeframe. b) Quality product and services delivery c) Compliance with standards and requirements at all times d) Nil rejected products e) Complying with the SPCs documenting/Invoicing procedures. f) After sales support and services

• Warranty

• Return Policy

• After sales support and back up parts

3. Proposed delivery mode, schedule and plan

• Contingencies

25% 175

Total 700

ANNEX III PROPOSAL SUBMISSION FORM

Request for Proposal (RFP) no: 20/035

To: The RFP Committee The Pacific Community Procurement Unit Private Mail Bag, Suva – FIJI Email: [email protected] Dear Sir /Madam, Having examined the Solicitation Documents, the receipt of which is hereby duly acknowledged, we the undersigned, offer to supply the required services for the sum as may be ascertained in accordance with the Price Component attached herewith and made part of this proposal. We acknowledge that:

- SPC may exercise any of its rights set out in the Request for Proposal documents, at any time. - The statements, opinions, projections, forecasts or other information contained in the Request for

Proposal documents may change; - The Request for Proposal documents are a summary only of SPC’s requirements and is not intended to

be a comprehensive description of them; - Neither the lodgment of the Request for Proposal documents nor the acceptance of any tender nor any

agreement made subsequent to the Request for Proposal documents will imply any representation from or on behalf of SPC that there has been no material change since the date of the Request for Proposal documents, or since the date as at which any information contained in the Request for Proposal documents is stated to be applicable;

- Excepted as required by law and only to the extent so required, neither SPC, nor its respective officers, employees, advisers or agents will in any way be liable to any person or body for any loss, damage, cost or expense of any nature arising in any way out of or in connection with any representations, opinions, projections, forecasts or other statements, actual or implied, contained in or omitted from the Request for Proposal documents.

- The SPC general conditions of contract are not negotiable. We undertake, if our proposal is accepted, to commence and complete delivery of all items in the contract within the time frame stipulated. We understand that you are not bound to accept any proposal you may receive and that a binding contract would result only after final negotiations are concluded on the basis of the Technical and Price Components proposed. Company Name Dated this __________ day of ________ 20___. ………………………………………………………. Position of Representative ………………………………………………………. Name of Representative ……………………………………………………… Signature of Representative ……………………………………………………..

mailto:[email protected]

ANNEX-IV

TECHNICAL PROPOSAL SUBMISSION FORM Request for Proposal RFP 20/035

1. BACKGROUND

1.1. Bidders Detail

Criteria Bidder Response

Registered Name:

Registered Tax Identification

Number

Year Established:

Please provide Business

Registration certificates

Physical Address:

P.O. Box and Mailing Address:

Telephone Contact:

Email Address:

Website

Bidder’s Authorized

Representative:

Name :

Title :

1.2. Referees: Provide at least three current customers who can attest to the Bidder’s capabilities in

undertaking contracts of similar technical scope and monetary value Referee No.1

Company Name (If applicable)

Physical address

Contact Person

Project Experience(s)

Telephone

e-mail

Referee No.2


Physical address

Contact Person


Telephone

e-mail

Referee No.3


Physical address

Contact Person


Telephone

e-mail

2. This section should demonstrate the bidder’s responsiveness to the criteria’s advertised by addressing the requirements and indicating clearly how they comply with the technical criteria required by the RFP.

1.0 ORGANISATIONAL BACKGROUND AND EXPERIENCE

Criteria Bidder Response

1.1 Year of establishment (please provide evidence and Registration Certificate)

1.3 How many employees does the bidder have in the Corporate Sales Department?

1.4 Number and Location of Branch Offices

2.0 ORGANISATIONAL EXPERIENCE The bidder shall provide details of experience in supplying the listed items and make reference where possible

2.1 1. minimum of 5 years’ experience in supplying products specified in part B of Annex II to government agencies, NGOs or companies considered to be of significant size. Provide reference and examples with evidence where possible

3.0 TECHNICAL CAPACITY- In this section bidder needs to respond on the following areas:

• Availability. If the bidder does not have a product, please state “Not Available” beside the product

• Quality of the items that bidder is willing to provide.

• Warranty period on each product

• Availability of after sales service and back up parts

3.1 Procurement Package 1

3.1.1 WD 8 TB Book Desktop External Hard Drive - USB 3.0 WDBBGB0080HBK-NESN

3.1.2 CableVantage Premium HDMI Cable 100ft for TV HDTV 3D DVD PS$ Xbox One XBOX LCD HD TV 1080p v1.4 High Speed Braided Nylon HDMI Cable White Ethernet & Audio Return, PSS3/PS4, Xbox360

3.1.3 2019 Dell Professional 27" Full HD IPS 1920x1080 Widescreen LED Monitor at 60 Hz, 16:9, 6ms, 250 cd/m2, 1000:1, 178 degrees/178 degrees, VGA, HDMI, USB 2.0, Headphone Jack, Speakers, VESA Mount, Black

3.1.4 Wireless Display Dangle Receiver Screen Mirror 1080P WiFi Media Streamer for Iphone/Android/Windows/Macbook Mirroring to TV/Projector Support Miracast & Airplay & DLNA

3.1.5 Dell XPS15 Touch - 2019 or latest model

3.1.6 KOPACK Lightweight Laptop Backpack USB Water Resistant 15.6 Inch Business Slim Back Pack Charging Travel Bag

3.1.7 2019 Newest Dell Premium Business Flagship Desktop PC with Keyboard & Mouse Intel Core I5-7400 Processor 8GB DDR4 RAM 1TB 7200RPM HDD Intel 630 Graphics DVD-RW HDMI VGA Windows 10-Black

3.1.8 Dell PowerEdge T430 5U Tower Server - 1 x Intel Xeon E5-2603 v4 Hexa-core (6 Core) 1.70 GHz - 8 GB Installed DDR4 SDRAM

3.1.9 Dell 463-7475 1.2TB 10K SAS 2.5" 12Gb/s Hard Drive with 13TH Generation Tray

3.1.10 Seagate Expansion Desktop 8TB External Hard Drive HDD – USB 3.0 for PC Laptop (STEB8000100)


3.2.1 Sony XBR55X900F 55-Inch 4K Ultra HD Smart LED TV (2018 Model)

3.2.2 Epson Pro EX9220 1080p+ WUXGA 3,600 lumens color brightness (color light output) 3,600 lumens white


3.3.1

Feiyu Tech Feiyu a 1000 3-Axis Gimbal Stabilizer for sonny a6500 a6300 a6000 RX10, Panasonic G7

iPhone x8 7Plus, Samsung Galaxy S8, GoPro Hero 6 5, Payload 150-1700g, with carrying case

3.3.2 Neewer 50-in-1 Action Camera Accessory Kit for GoPro Hero 6 5 4 3+ 3 2 1 Hero Session 5 Black AKASO

EK7000 Apeman SJ4000 5000 6000 DBPOWER AKASO VicTsing WiMiUS Rollei QUMOX Lightdow Campark and Sony Sports Dv and More

3.3.3 Artman GoPro 5/6/7 1480mah Replacement Batteries (2 Pack) and 3-Channel LED USB Charger for GoPro

Hero 5 Black, AHDBT-501,AHBBP-501,HERO(2018), HERO 6, HERO 7 Black

3.3.4 Zhiyun Official Smooth 4-3 -Axis Handheld Gimbal Stabilizer for smartphone (with Tripod)

3.3.5 GoPro Heero5 Black (E-Commerce Packaging)

3.3.6 Panasonic Lumix DMC-G7 Mirrorless Camera with 14-42mm Lens (Silver)+ 32GB Memory + Basic Photo Accessory Bundle

3.3.7 Neewer Carbon Fiber 66 inches/168 Centimeters Camera Tripod Monopod with 360 Degree Ball Head,

3.3.8 SlingStudio Hub Portable Wireless Boadcast HD Video Production Unit+Battery pack+2x wireless cameraLinks+ USB-C Expander+128GB Card + Case Kit

3.3.9 SlingStudio Backpack

3.3.10 DJI Mavic Pro Drone Quadcopter Fly More Combo with 3 Batteries, 4K Professional Cameral Gimbal Bundle Kit

3.3.11 Cable Matters 2 Pack Mini HDMI to HDMI Adapter (HDMI to Mini HDMI Adapter) 6 inches

3.3.12 Solar Charger SUNLIT Portable Power Bank with Flashlight All Weather Condition Shackproof Dustproof Waterproof IP 67 1600mAh Dual USB Battery Pack for Iphone Samsung Android BLACK

3.3.13 SanDisk Extreme 64GB microSDXC UHS-I Card with Adapter SDSQXVF-064G-GN6MA

3.3.14.

Panasonic Lumix DMC-FZ1000 0.5X High Definition Super Wide Angle Lens w/Macro +62mm 3 Piece Filter Kit

3.3.15 Panasonic Lumix G X Vario Power Zoom Lens, 45-175mm, F4.0-5.6 ASPH, Mirrorless Micro Four Fhirds, Power Optical I.S,

8 H-PS45175 K (USA BLACK)

3.3.16 KOPACK Lightweight Laptop Backpack USB Water Resistant 15.6 Inch Business Slim Back Pack Charging Travel Bag

3.3.17 Amazon Basic Hard Camera Case – Large

3.3.18 COMAN KX3232 Lightweight Aluminum Monopod Kit, with Q5 Fluid Head and Removable feet, 73 in Max Load 13.2 LB for DSLR and Video Camera

3.3.19 Vicdozia 19" Waterproof Hand Grip Adjustable Extension Selfie Stick Handheld Monopod Compatible with GoPro Hero (2018) Hero 7 6 5 4 3 + 3 2 1 AKASO, SJCAM SJ4000 Xiamomi Yi More Action Camera Blue

3.3.20 SlingStudio Wireless CameraLink with Battery Pack + USB-C Expander + 2TB Portable Hard Drive + Kit

3.3.21 Canon VIXIA HF G21 Full HD Camcorder

3.3.22 Canon VL-5 On-Camera 5 Watt Video Light

3.3.23 Blackmagic Design HyperDeck Studio Mini

3.3.24 Canon DM-100 Directional Stereo Microphone

3.3.25 Arco V15G Camcorder Shoulder Bag

3.3.26 Hoya 58mm UV Haze NXT HMC Filter

3.3.27 Magnus VT-4000 Tripod System with Fluid Head

3.3.28 Hollyland Mars 300 Dual HDMI Wireless Video Transmitter & Receiver

3.3.29 Roland V-1HD Portable 4 x HDMI Input Switcher

3.3.30 JVC 4K CAM with Mic, Spare Battery and Soft Case Kit

3.3.31 Watson BP-828 Lithium-Ion Battery Pack (7.4V, 2670mAh)

3.3.32 Black Magic Web Presenter

3.3.33 Watson NP-F770 Battery Kit with Compact AC/DC Charger

3.3.34 Blackmagic Design Micro Studio Camera 4K

3.3.35 Blackmagic Design Micro Converter Bidirectonal SDI/HDMI with Power Supply

3.3.36 Atmos Full to Mini HDMI Coiled Cable (11.8 to17.7")

3.3.37 SanDisk 512GB Extreme Pro UHS-I SDXC Memory

3.3.38 Blackmagic Design Teranex Mini Smart Panel


3.4.1 Focusrite SCARLET Studio Pack w/CM25 Microphone, Headphones, 2i2, Code for Software Bundle Mic Cable,

Boom Stand, and Pop Filter

3.4.2 RODE VideoMic Studio Boom Kit with windmuff-VM, windmuff, Boom Stand, Adapter, 25' Cable

3.4.3 Audio2000s 6032uf UHF Dual Channel Wireless Microphone with Two Headband Headset & Two Lape (Lavalier) Mic

3.4.4 CyberPower PR2200LCD Smart App Sinewave UPS System, 2200VA/1980W, 10 Outlets, AVR, Tower

3.4.5 CyberPower PR1500LCDN Smart App Sinewave UPS System, 1500VA/1050W, 8 Outlets, AVR, Mini-Tower with Network Card

3.4.6 APC UPS 1500VA Battery Backup & Surge Protector, APC UPS BackUPS Pro (BX1500M)

3.4.7 Yamaha STAGEPAS 600BT Portable PA System Bundle with Microphone, Speaker Stands, Cables, and Austin Bazaar Polish Cloth

3.4.8 Mudder 5 Pack Foam Mic Cover Handheld Microphone Windscreen, Black

3.4.9 Sennheiser XSW 1-825 DUAL-A Channel Wireless Microphone System

3.4.10 SEISMIC AUDIO- SAXLX-100 - 6 Pack of 100' Green XLR Male to XLR Female Microphone Cables Balanced - 100 Foot Patch Cords

3.4.11 SEISMIC AUDIO - SATRXL -M10-6 Pack of Muliple Colored 10' XLR Male to 1/4" TRS Patch Cables

3.4.12 PANASONIC LUMIX G II Vario Lens, 100-300MM, MIRRORLESS Micro Four Thirds, Power O.I.S, H-FSA 100300 (USA Black)

3.4.13 Shure SM7B Vocal Dynamic Microphone, Cardioid

3.4.14 Behringer U-Control Uca222 2IN/2 Out USB audio Interface W/Software Bundle + Accessory Bundle w/Headphones

3.4.15 Audio-Technica AT2020 Cardioid Condenser Studio XLR Microphone, Black

3.4.16 Depusheng Hybrid Amplifier Receiver - Home Theater Amp Stereo, Bluetooth Streaming, MP3/USB/SD Readers, FM Radio, 560 Watt


3.5.1 Crown Broadcast FM500T 500W FM Transmitter w/Processor & Stereo Generator By Crown

3.5.2 4bays FM Broadcast Antenna 87.5-98 MHz 600-5000W-Circular polarization-Aluminum

3.5.3 AEQ BRAVO-TT 12Ch Console with Hybrids, table top version BSW PART: BRAVO-TT

3.5.4 JK Audio RemoteMix 4 Portable Broadcast Mixer from BSW PART: REMOTEMIX4


3.6.1 Samsung Galaxy S20+

3..6.2 PalauCel Prepaid SIM Card

4.0 Delivery

4.1 Specify the Mode of Delivery to Koror, Palau

4.2 Specify the Delivery Plan and Schedule

4.3 Specify any other delivery information that bidder wishes to provide

5. Other Information

5.1 Warranty

5.2 After sales service and back up parts

5.3 Insurance

Annex-V

FINANCIAL PROPOSAL

Request for Proposal (RFP) no: 20/035

1. The bidder is required to provide the price per unit for each of the following items and also specify if there are any discount or exemptions. 2. All costs indicated on the financial proposal should be inclusive of all applicable taxes. 3. Where applicable, the bidder shall quote for items rated for energy efficiency (e.g. 5 star rather than 1-star) and this should be noted in the comments

section. 4. The bidder shall quote for ONE brand only and shall take into consideration all the factors mentioned above and in the Technical Specifications (Annex

II) 5. Price needs to be quoted in USD currency.

ITEM DESCRIPTIONS QTY UNIT PRICE PRICE

(USD) (Inclusive of

Taxes)

Price (USD)

Exclusive of Taxes

Warranty Details (Where

Applicable)

Comments - Brand Name and any other Relevant

details

Procurement Package 1. Computers, Tablets and Accessories

WD 8 TB Book Desktop External Hard Drive - USB 3.0 WDBBGB0080HBK-NESN

2

CableVantage Premium HDMI Cable 100ft for TV HDTV 3D DVD PS$ Xbox One XBOX LCD HD TV 1080p v1.4 High Speed Braided Nylon HDMI Cable White Ethernet & Audio Return, PSS3/PS4, Xbox360

1

2019 Dell Professional 27" Full HD IPS 1920x1080 Widescreen LED Monitor at 60 Hz, 16:9, 6ms, 250 cd/m2, 1000:1, 178 degrees/178 degrees, VGA, HDMI, USB 2.0, Headphone Jack, Speakers, VESA Mount, Black

3

Wireless Display Dangle Receiver Screen Mirror 1080P WiFi Media Streamer for Iphone/Android/Windows/Macbook Mirroring to TV/Projector Support Miracast & Airplay & DLNA

2

Dell XPS15 Touch - 2019 or latest model 3

KOPACK Lightweight Laptop Backpack USB Water Resistant 15.6 Inch Business Slim Back Pack Charging Travel Bag

3

2019 Newest Dell Premium Business Flagship Desktop PC with 4

Keyboard & Mouse Intel Core I5-7400 Processor 8GB DDR4 RAM 1TB 7200RPM HDD Intel 630 Graphics DVD-RW HDMI VGA Windows 10-Black

Dell PowerEdge T430 5U Tower Server - 1 x Intel Xeon E5-2603 v4 Hexa-core (6 Core) 1.70 GHz - 8 GB Installed DDR4 SDRAM

3

Dell 463-7475 1.2TB 10K SAS 2.5" 12Gb/s Hard Drive with 13TH Generation Tray

1

Seagate Expansion Desktop 8TB External Hard Drive HDD – USB 3.0 for PC Laptop (STEB8000100)

1

Procurement Package 2

Sony XBR55X900F 55-Inch 4K Ultra HD Smart LED TV (2018 Model) 1

Epson Pro EX9220 1080p+ WUXGA 3,600 lumens color brightness (color light output) 3,600 lumens white

1


Feiyu Tech Feiyu a 1000 3-Axis Gimbal Stabilizer for sonny a6500 a6300 a6000 RX10, Panasonic G7

1

iPhone x8 7Plus, Samsung Galaxy S8, GoPro Hero 6 5, Payload 150-1700g, with carrying case

1

Neewer 50-in-1 Action Camera Accessory Kit for GoPro Hero 6 5 4 3+ 3 2 1 Hero Session 5 Black AKASO EK7000 Apeman SJ4000 5000 6000 DBPOWER AKASO VicTsing WiMiUS Rollei QUMOX Lightdow Campark and Sony Sports Dv and More

3

Artman GoPro 5/6/7 1480mah Replacement Batteries (2 Pack) and 3-Channel LED USB Charger for GoPro

3

Hero 5 Black, AHDBT-501,AHBBP-501,HERO(2018), HERO 6, HERO 7 Black

3

Zhiyun Official Smooth 4-3 -Axis Handheld Gimbal Stabilizer for smartphone (with Tripod)

2

GoPro Heero5 Black (E-Commerce Packaging) 2

Panasonic Lumix DMC-G7 Mirrorless Camera with 14-42mm Lens (Silver)+ 32GB Memory + Basic Photo Accessory Bundle

1

Neewer Carbon Fiber 66 inches/168 Centimeters Camera Tripod Monopod with 360 Degree Ball Head,

2

SlingStudio Hub Portable Wireless Boadcast HD Video Production Unit+Battery pack+2x wireless cameraLinks+ USB-C Expander+128GB

2

Card + Case Kit

SlingStudio Backpack 1

DJI Mavic Pro Drone Quadcopter Fly More Combo with 3 Batteries, 4K Professional Cameral Gimbal Bundle Kit

1

Cable Matters 2 Pack Mini HDMI to HDMI Adapter (HDMI to Mini HDMI Adapter) 6 inches

1

Solar Charger SUNLIT Portable Power Bank with Flashlight All Weather Condition Shackproof Dustproof Waterproof IP 67 1600mAh Dual USB Battery Pack For Iphone Samsung Android BLACK

4

SanDisk Extreme 64GB microSDXC UHS-I Card with Adapter SDSQXVF-064G-GN6MA

4

Panasonic Lumix DMC-FZ1000 0.5X High Definition Super Wide Angle Lens w/Macro +62mm 3 Piece Filter Kit

1

Panasonic Lumix G X Vario Power Zoom Lens, 45-175mm, F4.0-5.6 ASPH, Mirrorless Micro Four Fhirds, Power Optical I.S, H-PS45175 K (USA BLACK)

1

KOPACK Lightweight Laptop Backpack USB Water Resistant 15.6 Inch Business Slim Back Pack Charging Travel Bag

2

Amazon Basic Hard Camera Case – Large 1

COMAN KX3232 Lightweight Aluminum Monopod Kit, with Q5 Fluid Head and Removable feet, 73 in Max Load 13.2 LB for DSLR and Video Camera

1

Vicdozia 19" Waterproof Hand Grip Adjustable Extension Selfie Stick Handheld Monopod Compatible with GoPro Hero (2018) Hero 7 6 5 4 3 + 3 2 1 AKASO, SJCAM SJ4000 Xiamomi Yi More Action Camera Blue

1

SlingStudio Wireless CameraLink with Battery Pack + USB-C Expander + 2TB Portable Hard Drive + Kit

2

Canon VIXIA HF G21 Full HD Camcorder 2

Canon VL-5 On-Camera 5 Watt Video Light 2

Blackmagic Design HyperDeck Studio Mini 1

Canon DM-100 Directional Stereo Microphone 2

Arco V15G Camcorder Shoulder Bag 2

Hoya 58mm UV Haze NXT HMC Filter 2

Magnus VT-4000 Tripod System with Fluid Head 3

Hollyland Mars 300 Dual HDMI Wireless Video Transmitter & Receiver

3

Roland V-1HD Portable 4 x HDMI Input Switcher 1

JVC 4K CAM with Mic, Spare Battery and Soft Case Kit 1

Watson BP-828 Lithium-Ion Battery Pack (7.4V, 2670mAh) 2

Black Magic Web Presenter 2

Watson NP-F770 Battery Kit with Compact AC/DC Charger 6

Blackmagic Design Micro Studio Camera 4K 1

Blackmagic Design Micro Converter Bidirectonal SDI/HDMI with Power Supply

4

Atmos Full to Mini HDMI Coiled Cable (11.8 to17.7") 4

SanDisk 512GB Extreme Pro UHS-I SDXC Memory 6

Blackmagic Design Teranex Mini Smart Panel 2


Focusrite SCARLET Studio Pack w/CM25 Microphone, Headphones, 2i2, Code for Software Bundle Mic Cable, Boom Stand, and Pop Filter

1

RODE VideoMic Studio Boom Kit with windmuff-VM, windmuff, Boom Stand, Adapter, 25' Cable

2

Audio2000s 6032uf UHF Dual Channel Wireless Microphone with Two Headband Headset & Two Lape (Lavalier) Mic

1

CyberPower PR2200LCD Smart App Sinewave UPS System, 2200VA/1980W, 10 Outlets, AVR, Tower

1

CyberPower PR1500LCDN Smart App Sinewave UPS System, 1500VA/1050W, 8 Outlets, AVR, Mini-Tower with Network Card

1

APC UPS 1500VA Battery Backup & Surge Protector, APC UPS BackUPS Pro (BX1500M)

4

Yamaha STAGEPAS 600BT Portable PA System Bundle with Microphone, Speaker Stands, Cables, and Austin Bazaar Polish Cloth

1

Mudder 5 Pack Foam Mic Cover Handheld Microphone Windscreen, Black

2

Sennheiser XSW 1-825 DUAL-A Channel Wireless Microphone System

1

SEISMIC AUDIO- SAXLX-100 - 6 Pack of 100' Green XLR Male to XLR Female Microphone Cables Balanced - 100 Foot Patch Cords

1

SEISMIC AUDIO - SATRXL -M10-6 Pack of Muliple Colored 10' XLR Male to 1/4" TRS Patch Cables

1

PANASONIC LUMIX G II Vario Lens, 100-300MM, MIRRORLESS 1

Micro Four Thirds, Power O.I.S, H-FSA 100300 (USA Black)

Shure SM7B Vocal Dynamic Microphone, Cardioid 2

Behringer U-Control Uca222 2IN/2 Out USB audio Interface W/Software Bundle + Accessory Bundle w/Headphones

2

Audio-Technica AT2020 Cardioid Condenser Studio XLR Microphone, Black

1

Depusheng Hybrid Amplifier Receiver - Home Theater Amp Stereo, Bluetooth Streaming, MP3/USB/SD Readers, FM Radio, 560 Watt

1


Crown Broadcast FM500T 500W FM Transmitter w/Processor & Stereo Generator By Crown

1

4bays FM Broadcast Antenna 87.5-98 MHz 600-5000W-Circular polarization-Aluminum

2

AEQ BRAVO-TT 12Ch Console with Hybrids, table top version BSW PART: BRAVO-TT

2

JK Audio RemoteMix 4 Portable Broadcast Mixer from BSW PART: REMOTEMIX4

2


Samsung Galaxy S20+ 1

PalauCel Prepaid SIM Card 1

Freight

Loading and shipment cost to the port of Koror, Palau.

Insurance Cost

Any other costs (please specify)

Total financial offer (inclusive of all taxes- Specify in the comments what taxes are being charged, and what percentage of the cost)

Total financial offer (exclusive of taxes)

Annex VI

SPC General Conditions of Contract for Supply

1. LEGAL STATUS The Supplier shall be considered as having the legal status of an independent supplier vis-à-vis SPC. The Supplier's personnel and sub-suppliers shall not be considered in any respect as being the employees or agents of SPC. 2. SOURCE OF INSTRUCTIONS The Supplier shall neither seek nor accept instructions from any authority external to SPC in connection with the performance of its services under this Contract. The Supplier shall refrain from any action which may adversely affect SPC and shall fulfil its commitments with the fullest regard to the interests of SPC. 3. SUPPLIER'S RESPONSIBILITY FOR EMPLOYEES The Supplier shall be responsible for the professional and technical competence of its employees and will select, for work under this Contract, reliable individuals who will perform effectively in the implementation of this Contract, respect the local customs, and conform to a high standard of moral and ethical conduct. The Supplier shall not discriminate against any Staff of SPC, their employee, independent professional or any other person because of race, medical condition, religious creed, ancestry, national origin, age, sex or handicap. 4. ACCEPTANCE OF PURCHASE ORDER An approved Purchase Order (signed and stamped) issued by SPC for the supply of goods will be deemed as accepted by the supplier upon acknowledgement by email or in writing or by timely delivery of the goods in accordance with the terms of the purchase order. Acceptance of this purchase order shall effect a contract between the Parties under which the rights and obligations of the Parties shall governed solely by the terms and conditions of this purchase order, including these General Conditions. No additional or inconsistent provisions proposed by the supplier shall bind SPC unless agreed to in writing by duly authorised official of SPC. 5. DELIVERY TERMS 5.1 The time agreed for delivery on the purchase order or on the contract shall in all cases be

final. In the event of failure to deliver on time the supplier shall be in default without notice. The supplier shall report possible non-compliance with a delivery time to SPC immediately in writing, without prejudice to his obligation to deliver on time.

5.2 In the event of failure to deliver on time, SPC shall be entitled to cancel the agreement in whole or in part by a written statement to that effect. SPC shall have the right to postpone delivery after a maximum of 30 calendar days without the thereby being in creditor’s default.

5.3 The supplier shall be required to pack the delivered goods properly for transport. 5.4 In the event of rejection of delivered goods the supplier shall ensure repair or replacement at

SPC’s option within seven (7) calendar days. If the supplier is not able to undertake repair or replacement within the agreed time, SPC shall be entitled to have the delivered goods repaired or replaced for the supplier’s account and risk.

5.5 SPC shall be entitled to return rejected goods for the suppliers account and risk. The supplier shall be required to accept the returned goods.

5.6 The Goods shall become the property of SPC at the time the Goods are delivered to SPC and after SPC has inspected and accepted them. The supplier shall take full responsibility, risk and liability for the Goods up to and until passing of the property in them to SPC.

5.7 All Goods delivered to SPC will be subject to final inspection and acceptance by SPC notwithstanding any prior payment. SPC may reject and return Goods which are defective or otherwise do not conform with its Purchase Order or samples. Acceptance of any Goods by SPC shall not discharge the supplier from any liability for damages or other legal remedies for any breach of any conditions or warranties contained in the Purchase Order or implied by law and if after accepting the Goods, any discrepancies or defects become known to SPC, SPC may return the Goods.

6. QUALITY ASSURANCE

6.1 The supplier shall guarantee that the quantity, quality and the outward appearance of the delivered goods comply with the requirements of these specifications detailed in the contract or purchase order.

6.2 The supplier shall guarantee that accessories, spare parts, and user’s instructions belonging to the delivered goods are also delivered.

6.3 The supplier shall guarantee that the delivered goods are the same in all aspects as the samples and /or models provided.

6.4 The supplier shall guarantee that the delivered goods are or are made from new or unused materials, free from defects, free from defects in title, conform to Purchase Order, are suitable for the purpose made known to the supplier or which can be deduced from the contract or which can be expected considering the nature of SPC’s operations and that the goods delivered remains suitable for this purpose for at least twelve (12) months of normal use after delivery.

7. PAYMENT TERMS 7.1 Upon satisfactory compliance with the delivery terms and conditions of the purchase order or

the contract, SPC shall, unless otherwise provided on the purchase order, make payment within 30 days of receipt of the supplier's invoice for the goods and copies of the shipping documents specified in this purchase order.

7.2. The supplier shall submit only one invoice in respect to a particular purchase order, unless authorised by SPC, and such invoice must clearly make reference to the SPC purchase order number.

7.3. There shall be no changes to the prices, quantities and specifications of the goods shown on the purchase order except by express written agreement of SPC.

8. SUB-CONTRACTING In the event the Supplier requires the services of sub-suppliers, the Supplier shall obtain the prior written approval and clearance of SPC for all sub-suppliers. The approval of SPC of a sub-supplier shall not relieve the Supplier of any of its obligations under this Contract. The terms of any sub-contract shall be subject to and conform with the provisions of this Contract. 9. OFFICIALS NOT TO BENEFIT The Supplier warrants that no official of SPC has received or will be offered by the Supplier any direct or indirect benefit arising from this Contract or the award thereof. The Supplier agrees that breach of this provision is a breach of an essential term of this Contract. 10. INDEMNIFICATION The Supplier shall indemnify, hold and save harmless, and defend, at its own expense, SPC, its officials, agents, servants and employees from and against all suits, claims, demands, and liability of any nature or kind, including their costs and expenses, arising out of acts or omissions of the Supplier, or the Supplier's employees, officers, agents or sub-suppliers, in the performance of this Contract. This provision shall extend, inter alia, to claims and liability in the nature of workmen's compensation, products liability and liability arising out of the use of patented inventions or devices, copyrighted material or other intellectual property by the Supplier, its employees, officers, agents, servants or sub-suppliers. The obligations under this Article do not lapse upon termination of this Contract. 11. INSURANCE AND LIABILITIES TO THIRD PARTIES 11.1 The Supplier shall provide and thereafter maintain insurance against all risks in respect of its

property and any equipment used for the execution of this Contract. 11.2 The Supplier shall provide and thereafter maintain all appropriate workmen's compensation

insurance, or its equivalent, with respect to its employees to cover claims for personal injury or death in connection with this Contract.

11.3 The Supplier shall also provide and thereafter maintain liability insurance in an adequate amount to cover third party claims for death or bodily injury, or loss of or damage to property, arising from or in connection with the provision of services under this Contract or the operation of any vehicles, boats, airplanes or other equipment owned or leased by the Supplier or its agents, servants, employees or sub-suppliers performing work or services in connection with this Contract.

`11.4 The Supplier shall, upon request, provide SPC with satisfactory evidence of insurance cover as required under this Article.

12. AUTHORITY TO MODIFY No modification or change in this Contract, no waiver of any of its provisions or any additional contractual relationship of any kind with the Supplier shall be valid and enforceable against SPC unless provided by an amendment to this Contract signed by the authorised official of SPC. 13. INTELLECTUAL PROPERTY The supplier shall insure that the goods supplied to or used by SPC which are sold by the supplier does not infringe any patent, design, trade-name or trade-mark. In addition, the supplier shall, pursuant to this warranty, indemnify, defend and hold SPC harmless from any actions or claims brought against SPC pertaining to the alleged infringement of a patent, design, trade-name or trade-mark arising in connection with the goods sold. 14. USE OF NAME, EMBLEM OR OFFICIAL SEAL OF SPC The Supplier shall not advertise or otherwise make public the fact that it is a Supplier with SPC, nor shall the Supplier, in any manner whatsoever use the name, emblem or official seal of SPC, or any abbreviation of the name of SPC in connection with its business or otherwise. 15. CONFIDENTIAL NATURE OF DOCUMENTS AND INFORMATION 15.1 All maps, drawings, photographs, mosaics, plans, reports, recommendations, estimates,

documents and all other data compiled by or received by the Supplier under this Contract shall be the property of SPC, shall be treated as confidential and shall be delivered only to SPC authorised officials on completion of work under this Contract.

15.2 The Supplier may not communicate at any time to any other person, Government or authority external to SPC, any information known to it by reason of its association with SPC which has not been made public except with the authorisation of SPC; nor shall the Supplier at any time use such information to private advantage. These obligations do not lapse upon termination of this Contract.

16. ASSIGNMENT AND INSOLVENCY 16.1 Except upon receipt of written consent from SPC, the supplier shall not assign, transfer, pledge

or make other disposition of the contract or purchase order, or any part thereof, or any of the supplier's rights or obligations under the contract or purchase order.

16.2 In the event the supplier is declared insolvent or should the ownership or control of the supplier’s business change by virtue of insolvency, SPC may, without prejudice to any other rights or remedies, immediately terminate the contract or purchase order by giving the supplier written notice of termination.

17. FORCE MAJEURE AND OTHER CHANGES IN CONDITIONS 17.1 Force majeure, as used in this Article, means acts of God, war (whether declared or not),

invasion, revolution, insurrection, or other acts of a similar nature or force which are beyond the control of the Parties.

17.2 In the event of and as soon as possible after the occurrence of any cause constituting force majeure, the Supplier shall give notice and full particulars in writing to SPC, of such occurrence or change if the Supplier is thereby rendered unable, wholly or in part, to perform its obligations and meet its responsibilities under this Contract. The Supplier shall also notify SPC of any other changes in conditions or the occurrence of any event which interferes or threatens to interfere with its performance of this Contract. The notice shall include steps proposed by the Supplier to be taken, including any reasonable alternative means for performance that is not prevented by force majeure. On receipt of the notice required under this Article, SPC shall take such action as, in its sole discretion; it considers to be appropriate or necessary in the circumstances, including the granting to the Supplier of a reasonable extension of time in which to perform its obligations under this Contract.

17.3 If the Supplier is rendered permanently unable, wholly or in part, by reason of force majeure to perform its obligations and meet its responsibilities under this Contract, SPC shall have the right to suspend or terminate this Contract on the same terms and conditions as are provided for in Article 17, "Termination", except that the period of notice shall be seven (7) days instead of thirty (30) days.

18. TERMINATION 18.1 Either party may terminate this Contract for cause, in whole or in part, upon thirty days’

notice, in writing, to the other party. The initiation of arbitral proceedings in accordance with Article 17 "Settlement of Disputes" below shall not be deemed a termination of this Contract.

18.2 SPC reserves the right to terminate this Contract for convenience and without cause at any time upon 15 days prior written notice to the Supplier, in which case SPC shall reimburse the Supplier for all reasonable costs incurred by the Supplier prior to receipt of the notice of termination provided that the Supplier was at all times compliant with its obligations under this Contract.

18.3 In the event of any termination by SPC under this Article, no payment shall be due from SPC to the Supplier except for work and services satisfactorily performed in conformity with the express terms of this Contract. The Supplier shall take immediate steps to terminate the work and services in a prompt and orderly manner and to minimise losses and further expenditure.

18.4 Should the Supplier be adjudged bankrupt, or be liquidated or become insolvent, or should the Supplier make an assignment for the benefit of its creditors, or should a Receiver be appointed on account of the insolvency of the Supplier, SPC may, without prejudice to any other right or remedy it may have, terminate this Contract forthwith. The Supplier shall immediately inform SPC of the occurrence of any of the above events.

19. SETTLEMENT OF DISPUTES 19.1 The Parties will use their best efforts to settle amicably any dispute, controversy or claim

arising out of, or relating to this Contract or the breach, termination or invalidity thereof. 19.2 If a dispute is not settled within sixty days of one Party notifying the other of a request for

amicable settlement, the dispute can be referred by either Party to arbitration in accordance with the general principles of international law. The arbitration will be governed by the Arbitration Rules of the United Nations Commission on International Trade Law (UNCITRAL) as at present in force. The arbitral tribunal shall have no authority to award punitive damages. The Parties shall be bound by any arbitration award rendered as a result of such arbitration as the final adjudication of any such controversy, claim or dispute.

20. ARBITRATION Unless any such dispute, controversy or claim between the Parties arising out of or relating to this Contract or the breach, termination or invalidity thereof is settled amicably under the preceding paragraph of this Article within sixty (60) days after receipt by one Party of the other Party's request for such amicable settlement, such dispute, controversy or claim shall be referred by either Party to arbitration in accordance with applicable local law. The arbitral tribunal shall have no authority to award punitive damages. The Parties shall be bound by any arbitration award rendered as a result of such arbitration as the final adjudication of any such controversy, claim or dispute. 21. PRIVILEGES AND IMMUNITIES Nothing in or relating to this Contract shall be deemed a waiver, express or implied, of any of the privileges and immunities of SPC, including its subsidiary organs. 22. TAX EXEMPTION 22.1 Under the ‘Host Country Agreement’ with the Country hosting SPC Offices, SPC, being, an

international organisation, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs duties and charges of a similar nature in respect of articles imported or exported for its official use. In the event any governmental authority refuses to recognise SPC’s exemption from such taxes, duties or charges, the Supplier shall immediately consult with SPC to determine a mutually acceptable procedure.

22.2 Accordingly, the Supplier authorises SPC to deduct from the Supplier's invoice any amount representing such taxes, duties or charges, unless the Supplier has consulted with SPC before the payment thereof and SPC has, in each instance, specifically authorised the Supplier to pay such taxes, duties or charges under protest. In that event, the Supplier shall provide SPC with

written evidence that payment of such taxes, duties or charges has been made and appropriately authorised.

23. Social and ENVIRONMENTAL RESPONSIBILITY

SPC has adopted a social and environmental responsibility policy. The contractor must comply to ethically and sustainably manage social and environmental risks and impacts of its activities, particularly in reference to:

24. CHILD LABOUR 24.1 The Supplier represents and warrants that neither it, nor any of its suppliers is engaged in any

practice inconsistent with the rights set forth in the Convention on the Rights of the Child, including Article 32 thereof, which, inter alia, requires that a child shall be protected from performing any work that is likely to be hazardous or to interfere with the child's education, or to be harmful to the child's health or physical mental, spiritual, moral or social development.

24.2 Any breach of this representation and warranty shall entitle SPC to terminate this Contract immediately upon notice to the Supplier, at no cost to SPC.

25. GENDER EQUALITY AND SOCIAL INCLUSION SPC is committed to progress gender equality and social inclusion in all area of its work. The Contractor is expected to promote gender equality and diversity in the workplace by striving to have gender balance in the workforce and employ youth and persons with disabilities where possible, at all levels. The contractor is expected to have measures in place to ensure equal pay for work of equal value, to prevent sexual harassment, of bullying and any forms discrimination; and to ensure a safe workplace environment for women and men of all diversities. 26. ENVIRONMENTAL RESPONSIBILITY The Contractor must ensure a rational use and management of natural resources and ecosystems, to prevent or, where not possible, to minimise damage to the environment and address climate change, so as to ensure these resources will be available for future generations. 27. OBSERVANCE OF THE LAW The Supplier shall comply with all laws, ordinances, rules, and regulations bearing upon the performance of its obligations under the terms of this Contract. 28. AUTHORITY TO MODIFY No modification or change in this Contract, no waiver of any of its provisions or any additional contractual relationship of any kind with the Supplier shall be valid and enforceable against SPC unless provided by an amendment to this Contract signed by the authorised official of SPC. 29. NO MERGER The rights and obligations of the parties contained in this Contract are continuing rights and obligations and, accordingly, are not (a) merged or extinguished by delivery of the Goods or (b) prejudiced or affected by SPC’s acceptance of the Goods

(i) under this Contract or (ii) by the payment of all or part of any invoice from the Supplier and will remain in full

force and effect. 30. RELATIONSHIP BETWEEN PARTIES The Supplier at all times shall be and act solely as an independent supplier, not as an employee of SPC. Nothing in this Contract or relationship between Supplier and SPC shall operate or be construed as creating the relationship of employer/employee, agent, partners, joint ventures or any other relationship whatsoever between Supplier and SPC. The Supplier shall have no authority to, and shall not act as SPC’s agent or contractually bind or obligate SPC in any way, hold itself out as an agent of SPC or as having the authority to contractually bind or obligate SPC.