REQUEST FOR PROPOSAL POC EVENT MANAGER - Bursa … · REQUEST FOR PROPOSAL POC EVENT MANAGER This document is the intellectual property of Bursa Malaysia Berhad . No part of the document

CONFIDENTIAL

RREEQQUUEESSTT FFOORR PPRROOPPOOSSAALL PPOOCC EEVVEENNTT MMAANNAAGGEERR

This document is the intellectual property of Bursa Malaysia Berhad . No part of the document is to be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording or any information storage and retrieval system, without permission in writing from Bursa Malaysia Berhad.

Table of Contents

1.0 INTRODUCTION .................................................................................................. 3 1.1 BACKGROUND .................................................................................. 3 1.2 OBJECTIVE OF THE TENDER ………………………………………………...............3 1.3 PURPOSE OF THE DOCUMENT ............................................................ 5

2.0 STANDARDS AND INSTRUCTIONS…………………………….............…………………………....6 2.1 INSTRUCTION TO PROSPECTIVE TENDERER .................................... 6-8 2.2 CONTACT PERSONS .......................................................................... 8 2.3 TIME FRAME .................................................................................... 8 2.4 COMPANY PROFILE ........................................................................... 9

APPENDICES:

APPENDIX 1 - TENDERER RESPONSE REQUIREMENTS APPENDIX 2 - SCHEDULE OF PRICES APPENDIX 3 - FORM OF TENDER APPENDIX 4 - TENDER DOCUMENT FORMAT APPENDIX 5 - TENDERER'S PROFILE APPENDIX 6 - NON-DISCLOSURE AGREEMENT

BURSA MALAYSIA DERIVATIVES BERHAD NAME OF PROJECT: POC2014 EVENT MANAGER

Private & Confidential © Copyright Bursa Malaysia Berhad 2013. All Rights Reserved.

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1.0 INTRODUCTION

1.1 Background

Bursa Malaysia Derivatives (“BMD”) is the annual organiser of the Palm & Lauric Oils

Conference & Exhibition (“POC”). The next upcoming event to be held in 2014, is the

Annual Palm & Lauric Oils Conference & Exhibition: Price Outlook 2014/2015

(“POC2014”). This annual gathering of the oils and fats fraternity is an event where

market players gather and share ideas on the future outlook for the commodity

markets. It also provides ample networking opportunities for participants to renew

old ties and to establish new contacts.

This event attracts approximately 1,700 attendees from various backgrounds ranging

from manufacturers, importers, logistics providers, surveyors, bankers, commodity

futures traders, fund managers , research analysts, machinery suppliers, packers,

chemicals & other raw material suppliers to foodstuff producers (snack food, fast

food), distributors and end consumers. It is a platform to meet, network and

establish new business opportunities.

1.2 Objective of the RFP

BMD would like to invite you to submit a complete proposal in the form of RFP to

BMD with the following requirements as the Event Manager for two (2) years, i.e the

Annual Palm & Lauric Oils Conference & Exhibition: Price Outlook 2014/2015

(“POC2014”) and the Annual Palm & Lauric Oils Conference & Exhibition: Price

Outlook 2015/2016 (“POC2015”), with an option to renew for another one (1) year

for the Annual Palm & Lauric Oils Conference & Exhibition: Price Outlook 2016/2017

(“POC2016”) (hereinafter referred to as “Term”). BMD reserves the right to review

the appointment of the Event Manager on a yearly basis during the Term.



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As an appointed Event Manager for the Term, the company will plan, organise,

produce and manage part or all the operational matters relating to the

abovementioned POC2014, POC2015 and where the option to renew for a further

year is exercised, POC2016, during the Term, as well as, all subsidiary events

according to the guidelines and budgetary limits set by BMD. Selection criteria will be

based on the Requirement Description as stated in the table below:

Requirement Description

1.1 The Conference 1.1.1 Propose and manage the Emcee for the event, opening gambit and the on-site event

flow for the Conference 1.1.2 Propose and manage manpower requirement for ushering and logistic requirements 1.1.3 Propose and manage purchase of collaterals or any other items for the event 1.1.4 Propose speaker and conference programme 1.1.5 Propose and manage venue set-up and audio & video requirement for the Conference 1.1.5 Propose and manage photography of the Conference and all its subsidiary events 1.1.6 Propose and manage conference registration - both pre-conference and on-site registration 1.1.7 Manage collection of fees for the Conference 1.1.8 Manage the official POC website for all communication, information update, registration

and payment requirements 1.1.9 Provide hospitality services which include but not limited to pre-and post-conference

tours, ground transportation, hotel reservations for the delegates 1.2 The Exhibition

1.2.1 Propose and manage the Official Booth Contractor 1.2.2 Propose and manage exhibition floor layout plan 1.2.3 Propose and manage buntings, banners and other branding materials at the exhibition

area 1.2.4 Propose design and prepare exhibitor manual 1.2.5 Propose design and prepare exhibitor package 1.2.6 Propose and prepare exhibition booking form 1.2.7 Manage collection of fees for the Exhibition 1.2.8 Propose design of BMD’s booth 1.2.9 Ensure all exhibitors requirements as stated in the Exhibitor’s Manual are carried out

1.2.10Ensure exhibition area and booth occupancy are fully taken up and adhere to the “look and feel” of the event’ s theme

1.3 The Golf Challenge 1.3.1 Propose and manage system of play 1.3.2 Propose and manage golf rules & regulations 1.3.3 Propose and manage golf trophies and golf prizes 1.3.4 Propose and purchase of collaterals or any other items for the event 1.3.5 Manage collection of fees for the Golf Challenge 1.3.6 Propose and manage flight arrangement for all golfers 1.3.7 Propose and manage buntings, banners and other branding materials on the golf course 1.3.8 Propose and manage the Emcee for the event 1.3.9 Propose and manage transportation for the golfers 1.3.10Propose and co-ordinate a smooth event flow with VVIP and BMD’s representatives 1.3.11Propose and manage manpower requirement for registration, ushering and during the

prize giving ceremony



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Requirement Description

1.4 The Welcome Cocktail Reception 1.4.1 Propose and manage the Welcome Cocktail Reception concept and entertainment 1.4.2 Propose and co-ordinate a smooth event flow which includes the VVIP and BMD’s

representatives 1.4.3 Propose and manage all operational arrangements with venue personnel

1.5 The Gala Dinner 1.5.1 Propose and manage the Gala Dinner concept and entertainment 1.5.2 Propose and manage the Gala Dinner programme 1.5.3 Propose and purchase of collaterals or any other items for the event 1.5.4 Manage collection of fees for the Gala Dinner 1.5.5 Propose and co-ordinate a smooth event flow which includes the VVIP and BMD’s

representatives 1.6 Any Other Additional Proposal / Job Scope

1.6.1 Propose and manage the location for tour and obtain necessary approvals and permits 1.6.2 Propose and manage the transportation requirements 1.6.3 Propose and design tour programme 1.6.4 Manage collection of fees for the Tour 1.6.5 Propose and co-ordinate a smooth event flow with BMD’s representatives

1.6.6 Propose any other additional proposal on the event programme 1.6.7 Propose any other additional job scope to be included in this event 1.6.8 Any other new additional proposed locations and activities

1.3 Purpose of the Document

This document sets out BMD’s requirements for Tenderer to comply with. The

Tenderer is required to comply with all the requirements stated in this Request for

Proposal (“RFP”).

1.4 Confidentiality and Protection of Personal Data

1.4.1 Tenderer is required to hold all information in relation to this RFP confidential

in the strictest form. This document is not to be duplicated, distributed or

disclosed to any third parties without written consent from BMD.

1.4.2 In furnishing BMD with information and responding to the requirements in

this RFP, the Tenderer shall ensure compliance with the provisions of the

Personal Data Protection Act 2010 (“PDPA”) and shall procure its employees,

and where relevant agents and sub-contractors to comply with the provisions

of the PDPA as a data user or where relevant as data processor (as defined

in the PDPA) in so far as the same relates to this RFP.



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1.4.3 The Tenderer must have obtained from its employees and where relevant,

agents, and subcontractors and any other relevant third party the necessary

consents and must have provided the necessary notifications required under

the PDPA, to enable BMD to use any personal data (as defined in the PDPA)

requested or required by BMD.

1.4.4 Tenderer is required to sign a Non-Disclosure Agreement (NDA) with BMD.

There shall not be any breach of information and Tenderer is expected to

keep all dealings with BMD strictly confidential. All information and records

compiled by Tenderer shall be for the use of this project only and for no

other purpose and must not be reproduced elsewhere. The NDA must be

submitted together with the tender proposal.

2.0 STANDARDS AND INSTRUCTIONS

This section covers the standards and instructions that must be followed by the Tenderer in

response to this RFP.

2.1 Instructions to Prospective Tenderer

2.1.1 Tenderer is invited to submit their proposals to address the requirements

contained in this document for the appointment of Event Manager for the

Term. Tenderer must complete all the information required in the format /

guidelines as attached in Appendix 1, Appendix 2, Appendix 3, Appendix 4

and Appendix 5. All information and forms submitted in response to/as a

result of this RFP, must be accompanied with ONE (1) CD that contains the

exact same information per aforementioned.

2.1.2 Tenderer must submit the following:

Part A: Tenderer Response Requirements

(Tenderer must submit the Tenderer Response Requirement documents in

seven (7) copies. Refer to Appendix 1)

Part B: Schedule of Prices

(Tenderer must submit the Schedule of Prices documents in seven (7)

copies. Refer to Appendix 2)

The Tenderer must clearly segregate the requirement and pricing

proposal accordingly in 2 separate documents (7 sets each).



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Both Part A and Part B are to follow the format / guidelines stated in Appendix

4 (Tender Document Format).

Part C: Form Of Tender

(Tenderer must submit Form Of Tender documents in two (2) copies. Refer

to Appendix 3)

Part D: Tenderer’s Profile

(Tenderer must submit the Tenderer’s Profile documents in seven (7)

copies. Refer to Appendix 5)

Part E: Non-Disclosure Agreement

(Tenderer must submit the Non-Disclosure Agreement documents in one (1)

copy. Refer to Appendix 6)

2.1.3 The proposals must be enclosed in a SEALED envelope and must be

addressed to:-

Vice President, Administration

Bursa Malaysia Derivatives Berhad

1st Floor Business Centre, Exchange Square

Bukit Kewangan

50200 Kuala Lumpur

2.1.4 The proposal must reach BMD not later than 4 July 2013 by 5:00 p.m.

Late responses will not be entertained.

2.1.5 The top left-hand corner of the envelope must be marked “Tender For

POC”. This is also required for any subsequent written correspondence. The

same title must be used for electronic communication.

2.1.6 The English language is to be employed in any correspondence and technical

literature.

2.1.7 Tenderer will assume the risk of the method of dispatch chosen. BMD

assumes no responsibility for delays caused by any delivery service.

Postmarking by the due date will not substitute for actual proposal receipt.

Do not deliver proposals by facsimile transmission or other

telecommunication or electronic means.



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2.1.8 Proposals must be signed by an official who is authorised to act on behalf of

the organization submitting the proposal.

2.1.9 Any suggestions for additional features or alternatives, within the general

framework of this specification are welcomed.

2.1.10 Prices must be quoted in Malaysian Ringgit (RM) on a per item basis. The

schedule of prices must be quoted on the basis of outright purchase. Prices

are fixed for two (2) years ( i.e POC2014, POC2015) with an option to

renew for another one (1) year ( i.e POC2016) at the same price/s.

2.1.11 BMD reserves the right to accept or reject any proposal submitted, without

assigning any reason.

2.2 Contact Persons

All questions regarding this RFP must be submitted in writing (via e-mail) to the

parties listed below:

Contact Person Wan Intan Wan Suffian

Designation VP, Marketing & Events

E-Mail Address [email protected]

Contact Number 03 – 20347000

Contact Person Mohd Nordin Md Desa

Designation Manager, Marketing & Events

E-Mail Address [email protected]

Contact Number 03 – 20347056

Address 2nd Floor Exchange Square, Bkt Kewangan,50200 KL

2.3 Time Frame

Date

Action

13 June 2013 RFP Advertisement in Bursa’s website 20 June 2013 Briefing to all Tenderers

Venue: Theatrette @ LG Floor Time: 10.30am

4 July 2013 Submission of proposal by Tenderers 8 July – 18 July 2013 Selection of Tenderer

Approval 22 – 24 July 2013 Award of Tender (Issuance of Letter) 29 July 2013 – 5 March 2014 Project Execution (POC2014) 6 March 2014 – 5 March 2015 Administrative and Project Review 2015 POC2015 (Action flow as above with

new dates to be advised)



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2016 POC2016 (Action flow as above with new dates to be advised)

2.4 Company Profile

Tenderer must provide the following information:

2.4.1 A brief statement of the Tenderer’s capabilities

2.4.2 Previous experience in dealing with similar requirements

2.4.3 Reference sites and provide contact details of organizers of past events

organised

2.4.4 Please refer to Appendix 5 for details.



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APPENDIX 1

TENDERER RESPONSE REQUIREMENTS Requirement Description

1.1 The Conference 1.1.1 Propose and manage the Emcee for the event, opening gambit and the on-site event

flow for the Conference 1.1.2 Propose and manage manpower requirement for ushering and logistic requirements 1.1.3 Propose and manage purchase of collaterals or any other items for the event 1.1.4 Propose speaker and conference programme 1.1.5 Propose and manage venue set-up and audio & video requirement for the Conference 1.1.5 Propose and manage photography of the Conference and all its subsidiary events 1.1.6 Propose and manage conference registration - both pre-conference and on-site registration 1.1.7 Manage collection of fees for the Conference 1.1.8 Manage the official POC website for all communication, information update, registration

and payment requirements 1.1.9 Provide hospitality services which include but not limited to pre-and post-conference

tours, ground transportation, hotel reservations for the delegates 1.2 The Exhibition 1.2.1 Propose and manage the Official Booth Contractor 1.2.2 Propose and manage exhibition floor layout plan 1.2.3 Propose and manage buntings, banners and other branding materials at the exhibition

area 1.2.4 Propose design and prepare exhibitor manual 1.2.5 Propose design and prepare exhibitor package 1.2.6 Propose and prepare exhibition booking form 1.2.7 Manage collection of fees for the Exhibition 1.2.8 Propose design of BMD’s booth 1.2.9 Ensure all exhibitors requirements as stated in the Exhibitor’s Manual are carried out


1.3 The Golf Challenge 1.3.1 Propose and manage system of play 1.3.2 Propose and manage golf rules & regulations 1.3.3 Propose and manage golf trophies and golf prizes 1.3.4 Propose and purchase of collaterals or any other items for the event 1.3.5 Manage collection of fees for the Golf Challenge 1.3.6 Propose and manage flight arrangement for all golfers 1.3.7 Propose and manage buntings, banners and other branding materials on the golf course 1.3.8 Propose and manage the Emcee for the event 1.3.9 Propose and manage transportation for the golfers 1.3.10Propose and co-ordinate a smooth event flow with VVIP and BMD’s Representatives 1.3.11Propose and manage manpower requirement for registration, ushering and during the

prize giving ceremony 1.4 The Welcome Cocktail Reception 1.4.1 Propose and manage the Welcome Cocktail Reception concept and

entertainment 1.4.2 Propose and co-ordinate a smooth event flow which includes the VVIP and BMD’s

representatives 1.4.3 Propose and manage all operational arrangements with venue personnel



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Requirement Description 1.5 The Gala Dinner 1.5.1 Propose and manage the Gala Dinner concept and entertainment 1.5.2 Propose and manage the Gala Dinner programme 1.5.3 Propose and purchase of collaterals or any other items for the event 1.5.4 Manage collection of fees for the Gala Dinner 1.5.5 Propose and co-ordinate a smooth event flow which includes the VVIP and BMD’s

representatives 1.6 Any Other Additional Proposal / Job Scope 1.6.1 Propose and manage the location for the tour and obtain necessary approvals and permits 1.6.2 Propose and manage the transportation requirements 1.6.3 Propose and design the tour programme 1.6.4 Manage collection of fees for the Tour 1.6.5 Propose and co-ordinate a smooth event flow with BMD’s representatives

1.6.6 Propose any other additional proposal on the event programme 1.6.7 Propose any other additional job scope to be included in this event

1.6.8 Any other new additional proposed locations and activities



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APPENDIX 2

SCHEDULE OF PRICES Requirement Description Cost

1.1 The Conference 1.1.1 Propose and manage the Emcee for the event, opening gambit and the on-

site event flow for the Conference 1.1.2 Propose and manage manpower requirement for ushering and logistic requirements 1.1.3 Propose and manage purchase of collaterals or any other items for the event 1.1.4 Propose speaker and conference programme 1.1.5 Propose and manage venue set-up and audio & video requirement for the Conference 1.1.5 Propose and manage photography of the Conference and all its subsidiary events 1.1.6 Propose and manage conference registration - both pre-conference and on-site registration 1.1.7 Manage collection of fees for the Conference 1.1.8 Manage the official POC website for all communication, information update, registration and payment requirements 1.1.9 Provide hospitality services which include but not limited to pre-and post- conference tours, ground transportation, hotel reservations for the delegates

1.2 The Exhibition 1.2.1 Propose and manage the Official Booth Contractor 1.2.2 Propose and manage exhibition floor layout plan 1.2.3 Propose and manage buntings, banners and other branding materials at the exhibition area 1.2.4 Propose design and prepare exhibitor manual 1.2.5 Propose design and prepare exhibitor package 1.2.6 Propose and prepare exhibition booking form 1.2.7 Manage collection of fees for the Exhibition 1.2.8 Propose design of BMD’s booth 1.2.9 Ensure all exhibitors requirements as stated in the Exhibitor’s Manual are

carried out


1.3 The Golf Challenge 1.3.1 Propose and manage system of play 1.3.2 Propose and manage golf rules & regulations 1.3.3 Propose and manage golf trophies and golf prizes 1.3.4 Propose and purchase of collaterals or any other items for the event 1.3.5 Manage collection of fees for the Golf Challenge 1.3.6 Propose and manage flight arrangement for all golfers 1.3.7 Propose and manage buntings, banners and other branding materials on

the golf course 1.3.8 Propose and manage the Emcee for the event 1.3.9 Propose and manage transportation for the golfers 1.3.10Propose and co-ordinate a smooth event flow with VVIP and BMD’s

Representatives 1.3.11Propose and manage manpower requirement for registration, ushering and

during the prize giving ceremony



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Requirement Description Cost 1.4 The Welcome Cocktail Reception

1.4.1 Propose and manage the Welcome Cocktail Reception concept and entertainment 1.4.2 Propose and co-ordinate a smooth event flow which includes the VVIP and

BMD’s representatives 1.4.3 Propose and manage all operational arrangements with venue personnel

1.5 The Gala Dinner 1.5.1 Propose and manage the Gala Dinner concept and entertainment 1.5.2 Propose and manage the Gala Dinner programme 1.5.3 Propose and purchase of collaterals or any other items for the event 1.5.4 Manage collection of fees for the Gala Dinner 1.5.5 Propose and co-ordinate a smooth event flow which includes the VVIP and

BMD’s representatives

1.6 Any Other Additional Proposal / Job Scope 1.6.1 Propose and manage the location for the tour and obtain necessary approvals and permits 1.6.2 Propose and manage the transportation requirements 1.6.3 Propose and design the tour programme 1.6.4 Manage collection of fees for the Tour 1.6.5 Propose and co-ordinate a smooth event flow with BMD’s representatives

1.6.6 Propose any other additional proposal on the event programme 1.6.7 Propose any other additional job scope to be included in this event 1.6.8 Any other new additional proposed locations and activities



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APPENDIX 3

FORM OF TENDER

POC EVENT MANAGER

Sir,

We, the undersigned, having read the Instructions to Prospective Tenderer relevant to this proposal,

make our proposal in accordance and compliance herewith in the following terms, that is to say:

1. We have examined the RFP of the appointment of Event Manager for the Term, and we

hereby offer to address the requirements as per this RFP and to comply with all the

requirements stated in 1.2.

2. We submit herewith literature, which is fully describes the expertise we are offering together

with the completed Schedule of Prices. We understand and agree that the statements made

in this response to the RFP, are subject to verification under the provisions of the RFP or the

proposal process.

3. In furnishing BMD with information and responding to the requirements in this RFP, the

Tenderer has ensured compliance with the provisions of the Personal Data Protection Act

2010 (“PDPA”) and has procured its employees, and where relevant agents and sub-

contractors to comply with the provisions of the PDPA as a data user or where relevant as

data processor (as defined in the PDPA) in so far as the same relates to this RFP.

4. The Tenderer has obtained from its employees and where relevant, agents, and

subcontractors and any other relevant third party the necessary consents and has provided

the necessary notifications required under the PDPA, to enable Bursa Derivatives to use any

personal data (as defined in the PDPA) requested or required by Bursa Derivatives.

5. It is understood that BMD reserves the right to accept or to refuse this proposal, whether it

be lower or higher than any other proposals or of the same amount. It is agreed that no

other term, conditions or stipulation shall be imposed by us after the tender award letter has

been issued.

6. We hereby agree that BMD reserves the right to review the appointment of the Event

Manager on a yearly basis during the Term.

7. The total proposal amount is the lump sum of Ringgit Malaysia

(RM )



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8. If this proposal is accepted, we understand that we will complete all documentation and

address all requirements as defined in this RFP and execute a duly signed contract with BMD.

Dated this ___________________________ day of _______________, 2013.

Signature of Tenderer : ______________________________________________

Name : _______________________________________________

Designation : _______________________________________________

Date : _______________________________________________

Tenderer’s seal or chop :

Signature of Witness : _______________________________________________

Name : _______________________________________________

Designation : _______________________________________________

Date : __________________________________________________



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APPENDIX 4

TENDER DOCUMENT FORMAT

The following describes the format of the Tender Document. For the purpose of evaluation, the

Tenderer is encouraged to include sufficient data under each section as supporting information in

their application:

Section 1 Cover page

Identify:

i. Your company’s registration number, name, addresses, telephone and fax

number.

ii. The contact person’s name, telephone number and e-mail address.

iii. The alternatives contact person’s name, telephone number and e-mail

address.

iv. The title and objectives of the proposal.

v. The total duration of the project.

vi. The date of the proposal.

Section 2 Table of Contents

Section 3 Proposed Duties / Work-to-be done (as required / listed in Appendix 1 and Appendix 2)

i. Explain in detail how the proposed solution can meet every requirement.

Attach relevant diagrams for illustration, if necessary.

ii. Give a list documentation of deliverables.

iii. Implementation:

a. Include all implementation plan and details.

b. Proposed duties / task to be carried out.

c. Implementation should be conducted in an orderly and structured

manner.

d. Task involved as well as the timeline should be detailed out.

e. Expected degree of tenderer’s involvement, in term of human and

other resources, should be explicitly mentioned.



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f. Where BMD is expected to make any preparation of hardware,

software or human resource, this should be clearly stated and

highlighted.

Section 4 Supplementary Materials

Brochures, technical documents and other descriptive literature that may assist in

the evaluation should be provided.

Section 5 Agreements

This should contain proposed contract agreements, licensing agreements and

other contracts or options that are relevant to the proposal.

Section 6 Solution Summary

Tenderer should summarise the proposed solution and approaches to be used.



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APPENDIX 5

TENDERER’S PROFILE

COMPANY PROFILE

1. PARTICULARS OF THE COMPANY

NAME :_________________________________________________

ADDRESS :_________________________________________________

_________________________________________________

_________________________________________________

TELEPHONE NO :_________________________________________________

DATE ESTABLISHED :_________________________________________________

PAID UP CAPITAL :_________________________________________________

2. OWNERSHIP

Major Shareholders % Position Year Joined



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3. FINANCIAL PERFORMANCE (RM’000)

Year Share Capital (RM) Turnover (RM) Pre Tax Profit (RM)

2012

2011

2010

4. PRESENCE IN REGION/COUNTRY/CITY

Location No. of Staff

1.

2.

Total Number of Branches

5. STAFF

Please provide a list of technical and non-technical personnel who will be involved in the project:

Name Designation Qualifications & Years of

Experience

Year Joined

On separate sheet of paper, kindly provide the full resume of the expertise whom you will be

engaging for this project: name, age, country of origin, qualifications, years of experience in similar

areas, major sites involved in and in what capacity.



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6. REFERENCE SITES

Please provide a list of reference sites of similar undertaking, giving the following particulars:

6.1 SCOPE OF WORK : ____________________________________

6.2 CLIENT (NAME) : ____________________________________

(ADDRESS) :____________________________________

____________________________________

____________________________________

____________________________________

(TELEPHONE NO) :____________________________________

(E-MAIL) :____________________________________

6.3 DURATION OF PROJECT : ______________________________________

6.4 DATE COMPLETED : ______________________________________

6.5 ESTIMATED COST (RM) : ______________________________________

6.6 BRIEF DESCRIPTION OF PROJECT:



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7. BUSINESS ACTIVITIES

State briefly the nature of your primary and secondary services.

8. STATUS PRE & POST EVENT BRIEFINGS & REPORTS (If applicable)

Briefings & Reports Date

1. POC2014 Conference and subsidiary events progress update

4. Status of delegates registration

5. Pre-event briefing

6. Post-event report

7. Any other reports

Please state briefly the training facilities, including the personnel.

To the best of my knowledge, the information given above is correct.

Signature :___________________________________________________________

Name :___________________________________________________________

Designation :___________________________________________________________

Date :________________________________________________________________



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APPENDIX 6

NON-DISCLOSURE AGREEMENT

(On letterhead of Tenderer) Date: To: Vice President, Administration

Bursa Malaysia Berhad 13th Floor Exchange Square Bukit Kewangan 50200 Kuala Lumpur

We, [name of tenderer and address] wish to participate in a request for proposal (“RFP”) made by BMD as part of a tender process for Palm & Lauric Oils Conference & Exhibition (“POC”). We understand that information provided to us in the course of the RFP as part of the tender process is confidential (“Information”) and must not be disseminated or used outside the purposes of the tender procedure. We agree to hold the Information in the strictest confidence and not to duplicate, distribute or disclose the Information to any third party or to use it for our own benefit without the prior written consent of BMD. We also agree not to use the Information provided for any purpose other than for this tender.

We undertake, at the request of BMD, to return any documents or items connected with the disclosure of Information and not to retain any copies.

Name : I/C No : Designation : Signature : Date / Time :

Documents

REQUEST FOR PROPOSAL POC EVENT MANAGER - Bursa … · REQUEST FOR PROPOSAL POC EVENT MANAGER This document is the intellectual property of Bursa Malaysia Berhad . No part of the document