Request for Proposal (RFP) Newark Technology ... · PDF fileRequest For Bids and Security Camera Proposal Request ... WIRELESS NETWORK Materials only; PROPOSAL ITEM 3: ... 350 AP License

Newark USD, Measure ‘G’ Bond Program: Technology Infrastructure Upgrades Request For Bids and Security Camera Proposal

Request for Proposal (RFP) Newark Unified School District Measure ‘G’ Bond Program

Technology Infrastructure Upgrades

August 21, 2013 The District invites responses from qualified firms, partnerships, corporations, associations, persons, or professional organizations (”Firm” or “Contractor” or “Consultant” or “Vendor” or “Responder”) to enter into agreements with the District to provide, construct, and install Information Technology Infrastructure at all school sites in Newark Unified School District (“Project”). Interested firms or persons are invited to submit their bids and proposal as described below, with one (1) original hard copy and one (1) digital copy in pdf format of requested materials to: Newark Unified School District 5715 Newark, CA 94560 Attn: Elaine Neilsen, Chief Business Official

RFP ‐ SUMMARY OF BID ITEMS

BID ITEM 1: WIRED NETWORK Materials only;

BID ITEM 2: WIRELESS NETWORK Materials only;

PROPOSAL ITEM 3: SECURITY CAMERAS Selected on best‐value method, see RFP criteria

Mandatory Job Walk held on Thursday, August 29, 2013 at 3:30 P.M. We will begin at the Junior High School, then visit the High School.

All responses must be received by September 4, 2013, no later than 4:00 P.M.

RFP – TIMELINE OF EVENTS RFP released: August 21, 2013

Mandatory Site Walk: August 29, 2013, 3:30pm

Final Questions deadline: August 30, 2013

Proposals due: September 4, 2013

Negotiations with vendors: September 6, 2013

Recommendation to Board: September 17, 2013

Award of Contract: September 18, 2013

Start of work: September, 2013

Completion of work: March 31, 2014

Questions regarding this (RFP) may be directed via email to Jenny Rios at [email protected]. Firms with questions or comments about the RFP or the Project should not contact any other District representative, Board member, consultant, or employee, unless directed to do so.


The District reserves the right to request additional information or clarification during its evaluation process, to negotiate changes, to accept responses that it considers to be in the best interest of the District, or to reject any or all responses. The successful responder shall be required to furnish a 100 % Performance Bond and a 100% Payment Bond if it is awarded a contract, shall pay all workers on all work under a contract not less than the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work as determined by the Director of the Department of Industrial Relations. The execution of any contract pursuant to this RFP is subject to the approval of the governing board of the Newark Unified School District. The RFP is not a formal request for bids and does not commit the District to award a contract or pay any costs incurred in preparation of responses to the RFP. The District reserves the right to reject any and all responses. The District also reserves the right to amend this RFP as necessary.

BID ITEM 1: SEE ATTACHMENT ‘A’ FOR MATERIAL SPECIFICATION & BID FORM

BID ITEM 2: SEE ATTACHMENT ‘B’ FOR MATERIAL SPECIFICATION & BID FORM


ATTACHMENT A – WIRED SPECIFICATION OF PARTS

Below are the specifications for both the wired and wireless networks. Bidders may bid the wireless and wired

components separately or combined. Bidders may provide multiple bids (i.e. one Ruckus wireless bid, one HP

wireless bid, a combined wireless/wired bid, etc). . The District reserves the right to award bid items 1 and 2

independently or combined based on lowest pricing for manufacturer parts listed below, or approved equal.

With all bids, the District must have the ability to purchase additional equipment at the discounted rate for a

minimum of six months.

BID ITEM 1: Wired Network Materials Bid networking equipment to provide 10GbE inter‐switch connectivity and 1GbE WAP and device connectivity for

Newark Unified School District’s wired network. Preferred vendor is HP but equivalent bids from other vendors

will be considered. If submitting alternate, vendor to provide cut sheets. Specifications are as follows:

HP PRODUCT LIST:

Part Number

Description Qty. Unit Price

Bid Price

J9779A HP 2530-24-PoE+ Switch 6

J9775A HP 2530-48G Switch 202

J9727A HP 2920-24G-POE+ Switch 11

J9729A HP 2920-48G-POE+ Switch 74

J9731A HP 2920 2-port 10GbE SFP+ Module 85

J9538A HP 8-PORT 10GBE SFP+ V2 ZL Module 17

J9281B HP X242 10G SFP+ SFP+ 1m DAC Cable 10

J9539A HP 5406-44G-PoE+-4G-SFP v2 zl Switch with Premium Software 10

J9306A HP 1500W PoE+ zl Power Supply 10

J9540A HP 5412-92G-PoE+-4G v2 zl Switch with Premium Software 2

JF377AAE HP IMC Standard Edition Software Platform with 100-node E-LTU 1

JF379AAE HP IMC Std/Ent add 100-node E-LTU 3

UV748E HP 3y 9x5 Networks Group 170 Lic Supp 2


ITEM 1: HP TOTAL

x =


Generic specifications:

1. 12 Core switches

a. (10) small‐medium site core switches (elementary, alternative and middle school sites). Include

40 or more PoE+ ports, routing capability, and redundant PSUs. E.g. HP 5406‐44G‐PoE+‐4G‐SFP v2

zl Switch with Premium Software and HP 1500W PoE+ zl Power Supply

i. 9 with at least 8 SFP+ ports. E.g. 1x HP 8‐port 10GbE SFP+ v2 zl Module each

ii. 1 with at least 16 SFP+ ports. E.g. 2x HP 8‐port 10GbE SFP+ v2 zl Module

b. (2) large site core switches (high school and core network switch). Include 40 or more PoE+ ports,

routing capability, and redundant PSUs. E.g. HP 5412‐92G‐PoE+‐4G v2 zl Switch with Premium

Software

i. Include up to 24 ports of SFP+ connectivity on each. E.g. 3x HP 8‐port 10GbE SFP+ v2 zl

Module each

2. 85 10GbE inter‐switch IDF switches

a. (74) 48‐port POE+ switches with 10GBe capability. E.g. HP 2920‐48G‐POE+ Switch with HP 2920 2‐

port 10GbE SFP+ Module

b. (11) 24‐port or greater POE+ switches with 10GBe capability. E.g. HP 2920‐24G‐POE+ Switch with

HP 2920 2‐port 10GbE SFP+ Module

c. For optical transceivers, you may include them as an optional line item. 170 10GBASE‐LR (long

reach single mode optical transceivers). E.g. HP X132 10G SFP+ LC LR Transceiver (J9151A)

d. (10) SFP+ 10GbE DAC cables. E.g. HP X242 10G SFP+ SFP+ 1m DAC Cable

3. 6 24‐port POE+ 1GbE inter‐switch IDF switches. E.g. HP 2530‐24‐PoE+ Switch

4. 202 48‐port 1GbE stack switches. E.g. HP 2530‐48G Switch

5. (Optional with non‐HP bids) Management software for network hardware. E.g. HP IMC Standard Edition

6. All edge equipment (non‐core switches) should include lifetime warranty

7. 3 years of support on all hardware and software otherwise


BID ITEM 1 ‐ ALTERNATE:

Part Number


Bid Price

BID ITEM 1 – ALTERNATE TOTAL

x =


ATTACHMENT B – WIRELESS SPECIFICATION OF PARTS

BID ITEM 2: Wireless Network Material

Bid networking equipment to provide wireless N access for Newark Unified School District’s wired network.

Access points should 802.3af compliant. Preferred vendors are HP and Ruckus but equivalent bids from other

vendors will be considered. Specifications are as follows.

RUCKUS PRODUCT LIST:

Part Number


Bid Price

901-7982-US00

ZoneFlex 7982 400

902-0100-0000

Mounting Bracket for 7982 400

901-7762-US01

ZoneFlex 7762 10

901-5100-UN10

ZoneDirector 5000 w/ 100 AP lic 1

909-0350-ZD50

ZoneDirector 5000 350 AP lic 1

841-5100-3000

Support for ZoneDirector 5000, 100 APs, 3 Year 1

841-5350-3L00

Support for ZoneDirector 5000, 350 AP License Upgrade, 3 Year

1

BID ITEM 2 – RUCKUS TOTAL

x =


HP PRODUCT LIST:

Part Number


Bid Price

J9590A HP MSM460 Dual Radio 802.11n AP (AM) 400

J9715A HP MSM466-R Dual Radio 802.11n AP (AM) 10

J9370A HP MSM765 zl Mobility Controller 3

J9371A HP MSM760/765 Additional 40 Access Point License 8

UQ617E HPE 3YR 9X5 SW MSM765 3

JF414AAE HP IMC WSM Software Module with 50-Access Point E-LTU 1

JF418AAE HP IMC WSM 500-Access Point E-LTU 1



BID ITEM 2 – HP TOTAL:

x =


General Specifications

1. Wireless controller (May be hardware or software based, software must be able to be virtualized under

ESX if on‐premise.).

a. Must be able to support up to 600 access points in the future. E.g. Ruckus ZoneDirector 5000 or

3x HP MSM765 zl Mobility Controllers

b. Include licenses for at least 410 Access Points

2. 400 indoor access points. E.g. Ruckus ZoneFlex 7982 or HP MSM460

3. 10 outdoor access points. E.g. Ruckus ZoneFlex 7762 or HP MSM466‐R

4. Management software for all wireless hardware. E.g. HP IMC WSM

5. Lifetime warranty on indoor access points

6. 3 years of support on all hardware and software

ALTERNATE:

Part Number


Bid Price

BID ITEM 2 – ALTERNATE TOTAL

x =


REQUEST FOR PROPOSAL: ITEM 3: SURVEILLANCE CAMERAS A. Qualifications. The District invites firms to submit a bid and proposal related to their ability to provide and install security cameras and corresponding infrastructure for “Bid Item 3”, described herein (“Firm”). B. Proposal. In addition, the Firms shall provide a proposal to the District to perform the Project as indicated herein. The Firm selected as a result of this process may thereafter work cooperatively with the District Board, staff and consultants, the design team, and the Project inspectors, to facilitate the timely completion of the Project. C. Criteria. The District wishes to retain a Firm that has the financial strength, management and expertise to deliver the Project within the proposed schedule and budget. The District reserves the right to choose any Firm. The Firm will be selected based on qualifications and demonstrated competence that include relevant experience with public schools and/or community college projects, and a proven track record for cost‐efficient and timely performance. A “best value” method of selection will be utilized. The “best value” method includes, but is not limited to, evaluating the following selection criteria:

1. Technical expertise;

2. Team experience;

3. Recent completion of similar projects;

4. Proximity of offices and local availability of qualified staff;

5. Prior experience with District staff and current consultants;

6. Skilled labor force;

7. Scope and quantity of work that the Firm performs with its own forces;

8. Safety record;

9. Constructability expertise, experience, and approach;

10. Experience similar to this Project, including providing services on an active school site;

11. Ability to meet approved schedules;

D. Description of Project. The Project for which the District is seeking responses is indicated in Attachment “C”, attached hereto. E. Schedule. The Project must be fully complete by March 31, 2014. F. District Project Management Description. The District’s Bond Manager or his designee will be the primary point of contact between the Firm and the District. G. Substitutions. The products specified in this RFP have been designated as ‘Surveillance Specifications’.


H. Vendor Qualifications

It is the District’s intent to find a single qualified vendor to provide all construction, equipment, and installation

services for this project. The vendor’s engineering personnel will work closely with the District’s IT staff on the

installation and configuration of the technology equipment included in this proposal. The vendor’s primary office

must be located within 50 miles of Newark, California and possess the following licenses, manufacturer

certifications, and qualified individuals on their full‐time staff. Vendors which need to rely on the use of sub‐

contractors to meet the qualifications listed below are discouraged and will receive lower scoring during the

evaluation process.

1. Current State of California C‐7 (Communications) or C‐10 (Electrical) Contractors License

2. Valid California Resellers Permit

3. Certified Panduit Installer and Business Partner

4. Certified ONSSI Installer

II. Submittal Requirements All responses must be concise, well organized, and demonstrate the Firm’s qualifications. Responses shall follow the format outlined below. A. Cover Letter B. Table of Contents C. Firm Information

1. General Information. Provide the name, address, and a brief history of the Firm. Please include any former names of the Firm and the number of years the Firm has been in business. Include an organizational chart of the Firm. 2. Personnel. Provide resumes of personnel to be involved with the Project, including their school experience and community college experience. Upon engagement, any change in personnel must be approved by the District. The Firm shall be responsible for any additional costs incurred by the engagement of a change in personnel. 3. Past Project Values. Provide the volume of completed projects in dollars for each of the past five (5) years and projects in progress. 4. Financials, Bonding & Insurance. Provide a statement regarding bonding capacity, and insurance coverage. 5. Claims Statement. Provide a claims statement indicating any and all suits or claims in which the Firm or its personnel were parties and which related to projects within the past five (5) years. If a suit or claim


was limited to a claim from a subcontractor to the Firm or a supplier to the Firm and did not include a project’s owner, you need not include that suit or claim in your claims statement. 6. License Information. Provide the Firm’s contractor license number and whether that license has been revoked or suspended in the past five (5) years. 7. Firm Officers. Provide signatory status of officer(s) of the Firm. 8. Local Office. Provide the location of your local office nearest to the District, your main office if different, and other relevant resources of your Firm.

D. Prior Relevant Experience. The District prefers to contract with a Firm that has direct experience on projects of similar scope and structure for K‐12 school district, located in the geographic vicinity of the District. Include a brief description of each project and current contact information for the project manager and/or IT Director. E. Proposal. Using the forms provided, the District is requesting Firms to provide a proposal to perform the Project, by providing your Firm’s anticipated charge to the District itemized as follows:

1. Cabling: Cost of labor and materials for network cabling, termination, and testing 2. Equipment: Itemized cost for all equipment and licensing 3. Engineering: Cost for installation for all network hardware and software. 3. Other Costs: Any other costs, fees, or charges, the Firm intends to charge the District to perform the work of the Project.

F. Attachments. The following forms must be submitted in the front of the Proposal:

1. Non‐collusion Affidavit 2. Site Walk Certification 3. Proposal Format

III. Public Records Act Responses to this RFP will become the property of the District and subject to the California Public Records Act, Government Code sections 6250, et seq. Those elements in each response that are trade secrets as that term is defined in Civil Code section 3426.1(d) or otherwise exempt by law from disclosure and which are prominently marked as “TRADE SECRET,” “CONFIDENTIAL,” or “PROPRIETARY” may not be subject to disclosure. The District shall not be liable or responsible for the disclosure of any such records including, without limitation, those so marked if disclosure is deemed to be required by law or by an order of the Court. A Firm that indiscriminately identifies all or most of its response as exempt from disclosure without justification may be deemed non‐responsive. In the event the District is required to defend an action on a Public Records Act request for any of the contents of a response marked “Confidential,” “Proprietary,” or “Trade Secret,” the Firm agrees, by submission of


its response for the District’s consideration, to defend and indemnify the District from all costs and expenses, including attorneys’ fees, in any action or liability arising under the Public Records Act. IV. District’s Evaluation and Selection Process A. The District will review and evaluate all submitted documents received per this RFP. B. Responses will be opened privately to assure confidentiality and avoid disclosure of the contents to competing respondents prior to and during the review, evaluation and negotiation processes. C. Responses will be reviewed for responsiveness and evaluated pursuant to established objective criteria, as indicated herein. D. After the responses are evaluated and/or ranked, the District, at its sole discretion, may elect to interview one or more Firms. Adequate time will be allowed for presentation of qualifications followed by questions and answers. E. Depending on available budget and personnel resources, the District may select all or only some portions of the vendor’s proposal. F. District staff intends to recommend one Firm to the District’s Board of Trustees that, in staff’s opinion, are most qualified. If the District is unable to successfully negotiate a satisfactory agreement, at any time during this process, with terms and conditions the District determines to be fair and reasonable, the District may then commence negotiations with the next most qualified Firm in sequence until an agreement is reached or determination is made to reject all responses. G. Final selection of a Firm, terms and conditions of any and all agreements and authority to proceed with noted

services, shall be at the sole discretion of the District.


Surveillance Specifications

Below are the specifications for the surveillance system at the Newark Unified School District. Bid everything

together. Bid a solution which can provide surveillance functionality as described for the Newark Unified School District.

8. 2 sites require dedicated servers

a. 1 site with 61 1080p cameras

i. 30 indoor and 30 outdoor

ii. 1 high frame rate outdoor camera for license plate capture

b. 1 site with 42 outdoor 1080p cameras

c. Require the capability to store a minimum 30 days of motion capture; estimated at approximately

100GB of space per camera per 30 days at 30% motion and 12 hours of activity.

i. Larger capacity is preferred

9. Remaining sites will run cameras over WAN back to existing district server infrastructure

a. 20 outdoor 1080p cameras in total

10. Setup of DVR software

11. Configuration of all cameras within ONSSI software

12. Ability to have motion based alerting

Software requirements (preferred software is ONSSI Ocularis CS)

1. Allow for remote access and full operability for monitoring from both the District Dispatch Center and school personnel workstations.

2. Monitoring software must be IP‐based. 3. Must have the ability to create a watermark on DVDs for legal purposes, on an as needed basis. 4. Must allow for administrative log‐ins. 5. Must allow for system logs of all activities. 6. Must provide motion detection capabilities (including alerting based on motion zones). 7. Must allow notification to remote Dispatch Center when motion detection is activated. 8. Must allow viewing from remote Dispatch Center and designated workstations. 9. Must have the ability to move cameras to predetermined locations if burglar alarms are activated. 10. Must be able to change recording patterns of cameras (full time or motion activated, tours, control

hierarchy, etc). 11. Must have the ability to burn DVD’s from workstations for permanent archiving and in a format that will

have the ability to play on a DVD player. 12. Must have archive solutions to recover from hard drive failure. 13. Must have the ability to search by date and/or time and by one or multiple cameras. 14. Must allow for multiple access from various sources(PC, Laptop, Mobile Devices, etc). 15. Must have the ability to integrate video analytic technology. 16. Must have the ability to integrate Alarm System(s), Motion detectors, Alarm and voice output. 17. Must interface to site maps for “Click and Go” access to pre designated camera views 18. Must have multiple levels of security for programming and use. 19. Must have multi camera and Multi streaming connection using H.264, MJPEG,MPEG4, MXPEG. 20. Must be able to manage a database of multiple servers and cameras by a single station


21. Must be able to change user names and passwords to entire system from single station 22. Must have rules and alerts scheduled by time or trigger.

Camera requirements (preferred models are Sony SNC‐EM632 for outdoor and Sony SNC‐EM631 for indoor)

Sony SMC‐EM632 for outdoor cameras and Sony SNC‐EM631 for indoor or equivalent. Cameras must include but

not be limited to the following features:

1. Dynamic lighting for image

2. 1080p picture

3. Analytics enhancement features (such as trip‐wire detection)

4. Image stabilization

5. 802.3af or 802.3at for power

Camera installation

1. All materials (cables/conduit/etc) necessary for installation;

a. All conduit and fittings must be weather‐tight

2. Housing for cameras

a. Vandal resistant

b. Weather resistant for outdoor cameras

3. Power will be provided via PoE switches, these do not need to be specified here

4. Provide allowance for (12) gooseneck mounts

Bid Alternate #1: Server and storage

2 dedicated servers, each specified as follows

1. Minimum 1x CPU quad‐core or great at a minimum clock of 2.5GHz (Xeon E5‐2640 would be suitable)

2. Minimum 16GB registered ECC memory

3. 32TB raw archival storage (8x 4TB drives will fit this requirement)

4. Fast storage for live recording and OS (SSD or 15K SAS will fit this requirement. Roughly 2‐3 TB raw)

5. Raid controller (1/10/5/6 capable)

6. Management licenses (i.e. HP iLO, Dell iDRAC)

7. Redundant PSU

8. 3 years warranty


ATTACHMENT ‘C’

SITE MAPS ‐ SECURITY CAMERA LOCATIONS

Documents

Request for Proposal (RFP) Newark Technology ... · PDF fileRequest For Bids and Security Camera Proposal Request ... WIRELESS NETWORK Materials only; PROPOSAL ITEM 3: ... 350 AP License