REQUEST FOR PROPOSAL (RFP) SUPPLY, INSTALLATIOSUPPLY ... · The proposal is to be submitted in TWO BID SYSTEMTWO BID SYSTEMTWO BID SYSTEM with separate Technical and separate Technical

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REQUEST FOR PROPOSAL (RFP)REQUEST FOR PROPOSAL (RFP)REQUEST FOR PROPOSAL (RFP)REQUEST FOR PROPOSAL (RFP)

SUPPLY, INSTALLATIOSUPPLY, INSTALLATIOSUPPLY, INSTALLATIOSUPPLY, INSTALLATION, TESTING N, TESTING N, TESTING N, TESTING

AND COMMISSIONING OF AND COMMISSIONING OF AND COMMISSIONING OF AND COMMISSIONING OF

FORWARD/RECEIVE EQUIPMENTS FORFORWARD/RECEIVE EQUIPMENTS FORFORWARD/RECEIVE EQUIPMENTS FORFORWARD/RECEIVE EQUIPMENTS FOR OFC OFC OFC OFC

FORFORFORFOR RSTV CHANNELRSTV CHANNELRSTV CHANNELRSTV CHANNEL

Ref No. BECIL/RSTV/Ref No. BECIL/RSTV/Ref No. BECIL/RSTV/Ref No. BECIL/RSTV/FORWARDFORWARDFORWARDFORWARD----RECEIVERECEIVERECEIVERECEIVE----EQPEQPEQPEQP/201/201/201/2014444

Dated:Dated:Dated:Dated: 01010101////09090909/201/201/201/2014444

Broadcast EngineeriBroadcast EngineeriBroadcast EngineeriBroadcast Engineering Consultants India Lng Consultants India Lng Consultants India Lng Consultants India Limiimiimiimitttteeeedddd

(A Government of India Enterprise)(A Government of India Enterprise)(A Government of India Enterprise)(A Government of India Enterprise) (A Mini Ratna Company)(A Mini Ratna Company)(A Mini Ratna Company)(A Mini Ratna Company)

Head OfficeHead OfficeHead OfficeHead Office: 14: 14: 14: 14----B Ring Road, IP Estate, New DelhiB Ring Road, IP Estate, New DelhiB Ring Road, IP Estate, New DelhiB Ring Road, IP Estate, New Delhi---- 110002110002110002110002 Tel: Tel: Tel: Tel: 011011011011 23378823 23378823 23378823 23378823 Fax: Fax: Fax: Fax: 000011111111 23379885233798852337988523379885

CorporateCorporateCorporateCorporate OfficeOfficeOfficeOffice:::: BECIL BHAWAN, BECIL BHAWAN, BECIL BHAWAN, BECIL BHAWAN, CCCC----56565656----A/17A/17A/17A/17, Sec, Sec, Sec, Sectortortortor----62, Noida62, Noida62, Noida62, Noida----201 301201 301201 301201 301 Tel: Tel: Tel: Tel: 0120 4177850 0120 4177850 0120 4177850 0120 4177850 Fax: 0120 Fax: 0120 Fax: 0120 Fax: 0120 4177879417787941778794177879

EEEE----mail: mail: mail: mail: [email protected]@[email protected]@becil.com Web: Web: Web: Web: www.becil.comwww.becil.comwww.becil.comwww.becil.com

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Invitation to Bid (ITB)Invitation to Bid (ITB)Invitation to Bid (ITB)Invitation to Bid (ITB)

For For For For SITC of SITC of SITC of SITC of Forward/Rec eive Forward/Rec eive Forward/Rec eive Forward/Rec eive Equipments for Equipments for Equipments for Equipments for OFOFOFOFC for C for C for C for Rajya Sabha TV Channel Rajya Sabha TV Channel Rajya Sabha TV Channel Rajya Sabha TV Channel ProjectProjectProjectProject

1) BECIL has been contracted by Rajya Sabha Secretariat to set up Broadcast

Infrastructure Facility for RSTV Channel on their behalf.

2) BECIL now invites bids from eligible and qualified Bidders for the supply of the

goods and services as described above.

3) Bidding will be conducted through the Two Envelope Competitive Bidding

procedures specified in the GFR Procurement Manual, and are open to all eligible

Bidders as defined in this ITB.

4) Interested eligible Bidders may obtain further information from project coordinator

Mr. V. P. Singh (AGM) at [email protected].

5) Qualifications requirements are specified in the ITB.

6) Bids must be delivered as specified in the Instructions to Bidders of this ITB (please

read this part carefully). Late bids will be rejected.

PrePrePrePre----cleared & Approved by:cleared & Approved by:cleared & Approved by:cleared & Approved by: Date: 01/09/2014 V P Singh AGM (TV)

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ITB for Procurement of GoodsITB for Procurement of GoodsITB for Procurement of GoodsITB for Procurement of Goods

SummarySummarySummarySummary

Section I. General Information & Instructions to BiddersSection I. General Information & Instructions to BiddersSection I. General Information & Instructions to BiddersSection I. General Information & Instructions to Bidders

This Section provides information to help Bidders prepare their bids. Information is also provided on the submission, opening, and evaluation of bids and

on the award of Contracts. Section I contains provisions that are to be used without

modification.

Section II. Section II. Section II. Section II. TecTecTecTechnical Syshnical Syshnical Syshnical System Requirementtem Requirementtem Requirementtem Requirement

This Section includes generic and Technical requirements of the project, List of

Goods and Related Services and Technical Specifications of Goods and Related

Services to be procured.

Section ISection ISection ISection IIIIII. I. I. I. EnclosureEnclosureEnclosureEnclosure

This Section includes format for Vendor Information and their customer’s

references and checklist for the bidders.

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TABLE OF CONTENTSTABLE OF CONTENTSTABLE OF CONTENTSTABLE OF CONTENTS

SECTION I. SECTION I. SECTION I. SECTION I. GENERAL INFORMATION & INSTRUCTIONS TO BIDDERSGENERAL INFORMATION & INSTRUCTIONS TO BIDDERSGENERAL INFORMATION & INSTRUCTIONS TO BIDDERSGENERAL INFORMATION & INSTRUCTIONS TO BIDDERS

A.A.A.A. RFP Schedule and Critical DatesRFP Schedule and Critical DatesRFP Schedule and Critical DatesRFP Schedule and Critical Dates

B.B.B.B. Intent oIntent oIntent oIntent of f f f the the the the Request for Proposal Request for Proposal Request for Proposal Request for Proposal

C.C.C.C. PrPrPrProcedure ocedure ocedure ocedure and and and and Terms and ConditionsTerms and ConditionsTerms and ConditionsTerms and Conditions

D.D.D.D. Eligibility CriteriaEligibility CriteriaEligibility CriteriaEligibility Criteria

E.E.E.E. Commercial ConditionsCommercial ConditionsCommercial ConditionsCommercial Conditions

1. Earnest Money Deposit

2. Prices

3. Payment Terms

4. Freight and Insurance

5. Consignee

6. Delivery & Commissioning Period

7. Packing

8. Guarantee / Warranty

9. Authorization

10. Performance Bank Guarantee

11. Technical Manual

12. Penalty Clause

13. Service Tax

14. Compliance Statement

F.F.F.F. Vendors Requirement Vendors Requirement Vendors Requirement Vendors Requirement

1. Warranty/Guarantee

2. Additional Information

G.G.G.G. Proposal Response FormatProposal Response FormatProposal Response FormatProposal Response Format

H.H.H.H. Method of Evaluation and AwardMethod of Evaluation and AwardMethod of Evaluation and AwardMethod of Evaluation and Award

1. Product Quality

2. Compatibility

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3. Up-gradation/ Modular Design

4. Assurance of Supply

5. Quality

6. Service

7. Cost

8. Integration Experience

9. Delivery Schedule

10. Regulatory

SECTIONSECTIONSECTIONSECTION----IIIIIIII.... TECHNICAL SYSTEM REQUIREMENTTECHNICAL SYSTEM REQUIREMENTTECHNICAL SYSTEM REQUIREMENTTECHNICAL SYSTEM REQUIREMENT

A.A.A.A. Generic Conditions Generic Conditions Generic Conditions Generic Conditions

B.B.B.B. Technical ConditionsTechnical ConditionsTechnical ConditionsTechnical Conditions

C.C.C.C. Proposed Bill ofProposed Bill ofProposed Bill ofProposed Bill of Material Material Material Material

D.D.D.D. Technical SpecificationsTechnical SpecificationsTechnical SpecificationsTechnical Specifications

SECTION III.SECTION III.SECTION III.SECTION III.

A.A.A.A. VendorVendorVendorVendor information formatinformation formatinformation formatinformation format

B.B.B.B. Customer reference formatCustomer reference formatCustomer reference formatCustomer reference format

C.C.C.C. EnclosuresEnclosuresEnclosuresEnclosures

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SECTION ISECTION ISECTION ISECTION I

GENERAL INFORMATION & INSTRUCTIONS GENERAL INFORMATION & INSTRUCTIONS GENERAL INFORMATION & INSTRUCTIONS GENERAL INFORMATION & INSTRUCTIONS

TO BIDDERSTO BIDDERSTO BIDDERSTO BIDDERS

CONTENTSCONTENTSCONTENTSCONTENTS

A.A.A.A. RFP SCHEDULE AND CRITICAL DATES RFP SCHEDULE AND CRITICAL DATES RFP SCHEDULE AND CRITICAL DATES RFP SCHEDULE AND CRITICAL DATES

B.B.B.B. INTENT OF THE REQUEST FOR PROPOSALINTENT OF THE REQUEST FOR PROPOSALINTENT OF THE REQUEST FOR PROPOSALINTENT OF THE REQUEST FOR PROPOSAL

C.C.C.C. PROCEDURE TERMS AND CONDITIONSPROCEDURE TERMS AND CONDITIONSPROCEDURE TERMS AND CONDITIONSPROCEDURE TERMS AND CONDITIONS

D.D.D.D. ELIGIBILITY CRITERIAELIGIBILITY CRITERIAELIGIBILITY CRITERIAELIGIBILITY CRITERIA

E.E.E.E. COMMERCIAL TERMS AND CONDITIONSCOMMERCIAL TERMS AND CONDITIONSCOMMERCIAL TERMS AND CONDITIONSCOMMERCIAL TERMS AND CONDITIONS

F.F.F.F. VENDORS REQUIREMENTVENDORS REQUIREMENTVENDORS REQUIREMENTVENDORS REQUIREMENT

G.G.G.G. PROPOSAL RESPONSE FORMAT PROPOSAL RESPONSE FORMAT PROPOSAL RESPONSE FORMAT PROPOSAL RESPONSE FORMAT

H.H.H.H. METHOD OF EVALUATION AND AWARD METHOD OF EVALUATION AND AWARD METHOD OF EVALUATION AND AWARD METHOD OF EVALUATION AND AWARD

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A.A.A.A. RFP SCHEDULE AND CRITICAL DATES RFP SCHEDULE AND CRITICAL DATES RFP SCHEDULE AND CRITICAL DATES RFP SCHEDULE AND CRITICAL DATES

The RFP tentative schedule and critical dates are shown below:

BECIL reserves the right to amend the RFP tentative schedule and critical dates. Original tender document against a fee of Rs. 2000/- can be purchased from the address given below as:

BECIL BHAWAN,BECIL BHAWAN,BECIL BHAWAN,BECIL BHAWAN,

CCCC----56 A/17, Sector 56 A/17, Sector 56 A/17, Sector 56 A/17, Sector ----62,62,62,62,

Noida 201 307Noida 201 307Noida 201 307Noida 201 307

Tel. No.Tel. No.Tel. No.Tel. No. 0120 0120 0120 0120 ---- 4177850417785041778504177850

till till till till 23232323/09/2014/09/2014/09/2014/09/2014 upto 1200 hoursupto 1200 hoursupto 1200 hoursupto 1200 hours

The tender document can also be downloaded from our website www.becil.comwww.becil.comwww.becil.comwww.becil.com and a

demand draft of Rs. 50,000/- must be submitted along with the bid otherwise the bid will be

EVENTEVENTEVENTEVENT DATEDATEDATEDATE

1111.... RFP IsRFP IsRFP IsRFP Issue to Prospective Bidderssue to Prospective Bidderssue to Prospective Bidderssue to Prospective Bidders 01/09/2014

2222.... Pre Bid Meeting Pre Bid Meeting Pre Bid Meeting Pre Bid Meeting 16/09/2014

3333.... Bidder Queries & Response Bidder Queries & Response Bidder Queries & Response Bidder Queries & Response 17/09/2014

4444.... Submission of Proposals/bidsSubmission of Proposals/bidsSubmission of Proposals/bidsSubmission of Proposals/bids 23/09/2014 upto 1200 hours

5555.... Technical opening of Technical opening of Technical opening of Technical opening of BidsBidsBidsBids At 1500 hours

6666.... Technical evaluation of proposalTechnical evaluation of proposalTechnical evaluation of proposalTechnical evaluation of proposal 24/09/2014 to 25/09/2014

7777.... Opening of Financial BidOpening of Financial BidOpening of Financial BidOpening of Financial Bid To be intimated

8888.... Commercial Bid evaluation Commercial Bid evaluation Commercial Bid evaluation Commercial Bid evaluation

To be intimated

9999.... Award of Purchase OrderAward of Purchase OrderAward of Purchase OrderAward of Purchase Order To be intimated

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rejected.

“Demand Draft should be in favour of BECIL payable at New Delhi”.

No tender document will be issued after the last date as mentioned above.

B.B.B.B. INTENT OF THE REQUEST FOR PROPOSALINTENT OF THE REQUEST FOR PROPOSALINTENT OF THE REQUEST FOR PROPOSALINTENT OF THE REQUEST FOR PROPOSAL

Parliament is the supreme legislative body of our country. It comprises of President and the

two Houses – Lok Sabha (House of the People) and Rajya Sabha (council of States).

Facilities were established with robotic cameras in both the Houses of Parliament for live

telecast of the proceedings. Subsequently in 2006 a dedicated Lok Sabha TV Channel was

set up with 24 x 7 services for keeping the citizens informed on important role and

functions of Lok Sabha.

The proceedings of Rajya Sabha are being telecast live whenever the HOUSE is in session

by Doordarshan, however, full fledged dedicated TV service for Rajya Sabha needs has not

been established. It has now decided to set up a 24X7 TV Channel to be known as Rajya

Sabha TV (RSTV) Channel for broadcasting of programs and events dedicated to the

important functions of Rajya Sabha.

The intent of The intent of The intent of The intent of this this this this RFP is to solicit professional solution RFP is to solicit professional solution RFP is to solicit professional solution RFP is to solicit professional solution forforforfor Supply, Installation, Testing Supply, Installation, Testing Supply, Installation, Testing Supply, Installation, Testing

and Commissioning (SITC) of and Commissioning (SITC) of and Commissioning (SITC) of and Commissioning (SITC) of Forward/Receive equipmentsForward/Receive equipmentsForward/Receive equipmentsForward/Receive equipments for for for for OFC for OFC for OFC for OFC for RSTV Broadcast RSTV Broadcast RSTV Broadcast RSTV Broadcast

Facilities at 12Facilities at 12Facilities at 12Facilities at 12----A GRG Road and Talkatora StadiumA GRG Road and Talkatora StadiumA GRG Road and Talkatora StadiumA GRG Road and Talkatora Stadium....

Tenderers are requested to quote their best possible prices with special discount as the

setup is for supreme legislative body of our country. Training is to be imparted to the

technical Staff of Rajya Sabha TV Channel for functioning of these equipments.

C.C.C.C. PROCEDPROCEDPROCEDPROCEDURE TERMS AND CONDITIONSURE TERMS AND CONDITIONSURE TERMS AND CONDITIONSURE TERMS AND CONDITIONS

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1. The proposal is to be submitted in TWO BID SYSTEMTWO BID SYSTEMTWO BID SYSTEMTWO BID SYSTEM with separate Technical and separate Technical and separate Technical and separate Technical and

Financial bidFinancial bidFinancial bidFinancial bid under separated sealed covers.

2.2.2.2. TWO BID SYSTEMTWO BID SYSTEMTWO BID SYSTEMTWO BID SYSTEM

All bidders are required to submit their offer in two covers as under:-

2.1 First Cover should contain the following :-

(i) Tender documents duly completed and signed BUT WITHOUT INDICATING

THE RATE QUOTED.

(ii) The technical details of the models offered alongwith the supporting original

technical literature, Leaflets, Brochure etc. in duplicate.

2.2 Second Cover should contain the following :-

(i) Details of rate, taxes, duties, discount, if any, quoted by the bidder. These

details should be submitted on their letter head.

(ii) FOR terms, delivery period quoted.

Both the above mentioned cover should be sealed separately and therefore be kept in

a third cover and sealed again.

This cover should also be superscribed with “Tender for SITC of Forward/Receive

Equipments for OFC for Rajya Sabha TV Channel” against tender enquiry no.

BECIL/RSTV/FORWARD-RECEIVE-EQP/2014 Dated: 01/09/2014, so as to reach us

on or before12:00 Hrs on 23/09/2014.

The composite bid i.e. rate indicated in the Technical bid openly in tender is liable to

be ignored. Only the first cover i.e. Technical bid shall be opened on the date of

tender opening.

The words “TECHNICAL BID” should be written clearly and prominently on the

First cover along with tender no. and date of opening. Similarly, the words “PRICE

BID” should be written clearly and prominently on the second cover alongwith

Tender No. and date of opening.

3. Bid Responses must be addressed to and submitted at the following address:

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The The The The Chairman & Managing DirectorChairman & Managing DirectorChairman & Managing DirectorChairman & Managing Director

Broadcast Engineering Consultants India Ltd,Broadcast Engineering Consultants India Ltd,Broadcast Engineering Consultants India Ltd,Broadcast Engineering Consultants India Ltd,

CCCC----56 A/17, Sector 56 A/17, Sector 56 A/17, Sector 56 A/17, Sector ----62, Noida 201 30762, Noida 201 30762, Noida 201 30762, Noida 201 307

Tel: 0Tel: 0Tel: 0Tel: 0120120120120----4177850417785041778504177850

Fax: 0Fax: 0Fax: 0Fax: 0120120120120----4177879417787941778794177879

4. The Bids, both technical and the financial, should reach the office of BECIL, on the

above address, not later than 12:00 hours on 23/09/2014. Bids received beyond the

specified date will be rejected. It is the responsibility of the Bidder to confirm that

the bids have been received on time & to the proper place within the specified dates.

Facsimile and electronic replies are not acceptable.

5. All bids are to remain valid for six monthsix monthsix monthsix month from the date of opening of financial bid.

6. BECIL reserves the right to solicit additional information from Bidders to evaluate

which bid best meets the need of the Project. Additional information may include,

but is not limited to, past performance records, lists of available items of work will

be done simultaneously with the project, on-site visit and evaluations by BECIL

personnel, or any other pertinent information. It will be vendor’s responsibility to

check for updated information on BECIL’s web site www.becil.comwww.becil.comwww.becil.comwww.becil.com....

7. Additional questions should be submitted in writing to the RFP Coordinator

addressed to

Mr. V.P. SinghMr. V.P. SinghMr. V.P. SinghMr. V.P. Singh

Assistant General ManagerAssistant General ManagerAssistant General ManagerAssistant General Manager

Broadcast Engineering Consultants India Ltd,Broadcast Engineering Consultants India Ltd,Broadcast Engineering Consultants India Ltd,Broadcast Engineering Consultants India Ltd,

CCCC----56 A/17, Sector 56 A/17, Sector 56 A/17, Sector 56 A/17, Sector ----62, Noida 201 30762, Noida 201 30762, Noida 201 30762, Noida 201 307

Tel: 0120Tel: 0120Tel: 0120Tel: 0120----4177850417785041778504177850

Fax: 0120Fax: 0120Fax: 0120Fax: 0120----4177879417787941778794177879

MobileMobileMobileMobile No. 9818666817No. 9818666817No. 9818666817No. 9818666817

eeee----mmmmailailailail: [email protected]@[email protected]@becil.com

8. BECIL will make its decision based on the ability of the Bidder(s) to meet our

specific needs, technical expertise of the Bidder(s), delivery capabilities, customer

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references, past satisfactory performance experience, system completeness is must

besides cost.

9. BECIL reserves the right to waive off any deviations, accept the whole or part

thereof or reject any or all bids and to select the Bidder(s) which, in the sole opinion

of the Project in charge, best meets the project’s interest. BECIL also reserves the

right to negotiate with potential bidders so that its best interest to fulfill the need of

project is served.

10. BECIL reserves the right to reject any and all proposals, to negotiate all terms of

any agreement resulting from this request for proposal, and to request additional

information from vendors.

11. All information contained in this RFP, or provided in subsequent discussions or

disclosures, is proprietary and confidential. No information may be shared with any

other organization, including potential sub-contractors, without prior written

consent of the RFP Coordinator.

D.D.D.D. ELIGIBILITY CRITERIAELIGIBILITY CRITERIAELIGIBILITY CRITERIAELIGIBILITY CRITERIA

1. For Purchase of tender document, bidder will have to pay tender fees of Rs. 2000/- in

form of demand draft.

2. EMD amount of Rs. 50,000/- to be paid in form of Demand Draft (No other mode of

payment will be accepted)

3. The bidders should have successfully executed works related to installation and

commissioning of Forward/Receive equipment for OFC and should submit the

documentary proof along with the completion certificate of the project.

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4. The bidder should be registered under Indian Company Act 1956. A copy of

registration should be submitted.

5. The bidder is required to submit following documents:

a) Copy of PAN No.

b) Copy of TAN No.

c) Copy of Service tax No.

d) Copy of CST/VAT No.

And in case any document is not submitted, bid shall stand rejected.

6. Letter of Authorization from OEM to quote against the tender Reference No.

BECIL/RSTV/FORWARD-RECEIVE-EQP/2014 Dated: 01/09/2014 enlisting after

sales support after project execution is essential. The details have been given in the

technical section separately. Original copy of Authorization letter should be

submitted.

7. The bidder should submit the compliance statement duly signed by OEM.

8. A separate point by point compliance statement duly signed by bidder in respect to

all points laid down in the specifications for all the equipment/item(s) must be

submitted.

9. The Bidder should be a profit making company and should provide the balance sheet

of last three year

E.E.E.E. COMMERCIAL COMMERCIAL COMMERCIAL COMMERCIAL TERMS AND TERMS AND TERMS AND TERMS AND CONDITIONSCONDITIONSCONDITIONSCONDITIONS

Each bidder is required to accept the following terms and conditions:-

1111.... Earnest Money Earnest Money Earnest Money Earnest Money :::: Each bidder is required to submit Earnest Money

Deposit of Value Rs Rs Rs Rs 50,000/50,000/50,000/50,000/----.... EMD should be in the

form of Demand draft or Bankers cheque from

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scheduled bank in favor of “BECIL payable at New

Delhi”. Bid without EMD will not be accepted. No

interest is payable on EMD amount.

2222.... PricesPricesPricesPrices :::: The payment shall be done in INR and prices

should be FOR site or as mentioned by BECIL.

3333.... Payment Terms for INRPayment Terms for INRPayment Terms for INRPayment Terms for INR :::: 70 % payment of the total order value shall be

released after delivery of material at site and

acceptance by ultimate users/consignee.

20% payment of the total order value shall be

released after installation and testing of material

at site.

5% payment of the total order value shall be

released after commissioning of equipment.

Balance 5% of the total amount will be release

after one year from the date of completion project.

4444.... ConsigneeConsigneeConsigneeConsignee :::: The equipment should be consigned to Rajya Sabha

TV Channel c/o Project Manager, BECIL, New

Delhi.

5555.... Invoice Invoice Invoice Invoice :::: All invoices should be raised in the name of Rajya Rajya Rajya Rajya

Sabha TV ChannelSabha TV ChannelSabha TV ChannelSabha TV Channel through Broadcast Engineering Broadcast Engineering Broadcast Engineering Broadcast Engineering

ConsultanConsultanConsultanConsultants India Limited.ts India Limited.ts India Limited.ts India Limited.

6666.... Delivery schedule and Delivery schedule and Delivery schedule and Delivery schedule and

CommissioningCommissioningCommissioningCommissioning

:::: Within 4-6 weeks from Date of Work order.

Installation, Testing and Commissioning has to be

completed within 2 weeks of the delivery of the

equipment.

14

7777.... PackingPackingPackingPacking :::: The equipment should be securely packed to

withstand transit hazards during different modes

of transportation.

8888.... Guarantee/WarrantyGuarantee/WarrantyGuarantee/WarrantyGuarantee/Warranty :::: The equipment shall be under warranty for period

of 18 months from the date of supply of all

equipment or 12 months from date of

commissioning, whichever is later.

9999.... AuthorizationAuthorizationAuthorizationAuthorization :::: Original copy of Authorization letter from OEM should be submitted.

10101010.... Performance Bank Performance Bank Performance Bank Performance Bank GuaranteeGuaranteeGuaranteeGuarantee

:::: The successful bidder shall have to furnish a

Performance bank guarantee (PBG) in favor of

Broadcast Engineering Consultants India Ltd,

14-B, Ring Road IP Estate, New Delhi – 110002 for

an amount equal to 5% of order value and valid for

the period of warrantee.

11111111.... Technical ManualTechnical ManualTechnical ManualTechnical Manual :::: Two print copies of Technical Manual / Operation

Manual and one CD version of the same have to be

supplied with the equipment. One set of test

certificate of each equipment has to be enclosed

with shipment and one copy sent to BECIL.

All software in original with perpetual license

certificate has to be provided wherever possible.

11112222.... Penalty ClausePenalty ClausePenalty ClausePenalty Clause :::: In case of late delivery/commissioning of

equipments, the supplier shall be liable to pay

penalty @ 2 % of the order value per week of delay

or a part thereof, up to a maximum amount of 5%

of order value, after which the order is liable to be

cancelled.

15

11113333.... TaxTaxTaxTaxeseseses :::: Taxes will be deducted as applicable.

11114444.... Compliance StatementCompliance StatementCompliance StatementCompliance Statement :::: A point by point full compliance statement in

respect to all parameters related to the concerned

equipments/items from the respective principle

manufacturers should be submitted in the

prescribed format given at Table 1.

16

Table Table Table Table 1111

COMPLIANCE STATEMENT PERFORMACOMPLIANCE STATEMENT PERFORMACOMPLIANCE STATEMENT PERFORMACOMPLIANCE STATEMENT PERFORMA

Sr. Sr. Sr. Sr. No.No.No.No.

Sr. No. of Sr. No. of Sr. No. of Sr. No. of SpecificationSpecificationSpecificationSpecification

Description of Description of Description of Description of SpecificationSpecificationSpecificationSpecification

Page number of Page number of Page number of Page number of SpecSpecSpecSpecificationificationificationifications in RFPs in RFPs in RFPs in RFP

Compliance Compliance Compliance Compliance (Yes/No)(Yes/No)(Yes/No)(Yes/No)

Deviation ,if any, Deviation ,if any, Deviation ,if any, Deviation ,if any, to the to the to the to the

spespespespecificationcificationcificationcification

Optional Items ,if Optional Items ,if Optional Items ,if Optional Items ,if any, required for any, required for any, required for any, required for the completeness the completeness the completeness the completeness

of systemof systemof systemof system

Features in Features in Features in Features in the offered the offered the offered the offered product in product in product in product in addition to addition to addition to addition to

BECIL specsBECIL specsBECIL specsBECIL specs

17

F.F.F.F. VENDORS REQUIREMENTVENDORS REQUIREMENTVENDORS REQUIREMENTVENDORS REQUIREMENT

Bidders are required to complete the vendor Information forms provided at

Appendix 3.

1.1.1.1. Warranty / GuaranteeWarranty / GuaranteeWarranty / GuaranteeWarranty / Guarantee

Apart from the standard product guarantee / warrantee offered for individual pieces or

sets of equipment (e.g. replacements for defective supplies, conformance to

specifications provided in documentation etc.) vendors must provide details of the

nature of guarantee for deliverables of the complete system that they are willing to

commit. Guarantee with respect to the installation defects will also be applicable for

the same period of time.

2.2.2.2. Additional information Additional information Additional information Additional information

Vendors should provide the following additional information.

2.1 A copy of the annual report of the company for last three financial Year and

wherever applicable of the key principals. This is required, amongst other

things, to understand the financial strengths, growth rate etc. of vendors.

2.2 List with details (including name of client / TV channel) of similar work

executed in India and abroad.

2.3 Particulars of the partners or related / inter-linked company in India for

sales, installation / commissioning and support (for principals/OEM) OR,

principals with whom you have a tie-up (in the case of integrators).

2.4 Any other detailed information of relevance (such as market shares etc.) with

supporting documents or references.

18

G.G.G.G. PROPOSAL RESPONSE FORMAT PROPOSAL RESPONSE FORMAT PROPOSAL RESPONSE FORMAT PROPOSAL RESPONSE FORMAT

All the bidders are requested to use the same or similar format as given below while

submitting the commercial bids. The proposal must be submitted strictly in the

following fashion as in Table 2.

1. The proposal shall be submitted in the same envelope at the same time, in two

distinct parts: a Technical Proposal and a commercial Proposal. . . .

2. Proposals are to be prepared on standard 8-1/2” x 11” A4 size paper. Foldouts

containing charts, spreadsheets, and oversize exhibits are permissible. The pages

should be placed in a binder with tabs separating the sections of the proposal.

Manuals and other reference documentation may be bound separately. All

responses, as well as any reference materials presented must be written in English.

3. Proposals must respond to the RFP requirements by restating the number and

text of the requirement in sequence and writing the response immediately after the

requirement statement.

4. Figures and tables must be numbered and referenced in the text by that number.

They should be placed as close to possible to the referencing text. Pages must be

numbered consecutively within each section of the proposal showing proposal

section and page number.

5. Proposals shall be based only on the items contained in this RFP and its standard

required accessories. The RFP includes official response to pre-proposal conference

questions, addenda, and any other material published by the BECIL pursuant the

RFP. The bidder is to disregard any previous draft materials and any oral

representations it may have received. All responses to the requirements in Sections

(list appropriate section) of this RFP must clearly state whether the proposal will

satisfy the referenced requirements, and the manner in which the requirement will

be satisfied.

19

6. A point by point compliance statement duly signed by bidder in respect to all

points laid down in the specifications for all the equipment/item(s) must be

submitted.

TABLETABLETABLETABLE----2222

H.H.H.H. METHOD OF EVALUATION AND AWARD METHOD OF EVALUATION AND AWARD METHOD OF EVALUATION AND AWARD METHOD OF EVALUATION AND AWARD

Evaluation CriterionEvaluation CriterionEvaluation CriterionEvaluation Criterion :::: The proposals will be evaluated for meeting

technical requirements and system completeness

based on which commercial analysis will be carried

out. Final selection of the proposal / equipment

will be based on the merits of the techno-

commercial proposal submitted and will be decided

by the evaluation committee. Factors which will be

considered as a part of evaluation amongst others

will include the following.

1111.... Product QualityProduct QualityProduct QualityProduct Quality :::: Only reputed industry tested equipment and

solutions with reliability will be accepted, non-

standard make/model of equipment will disqualify

the proposal technically.

S.No.S.No.S.No.S.No. Description Description Description Description Qty. Qty. Qty. Qty. Make Make Make Make Model Model Model Model UnitUnitUnitUnit PricePricePricePrice TaxesTaxesTaxesTaxes Total Price Total Price Total Price Total Price

VATVATVATVAT SALESSALESSALESSALES

Grand TotalGrand TotalGrand TotalGrand Total

20

2222.... CompatiCompatiCompatiCompatibilitybilitybilitybility :::: System is envisaged to be compatible with the

other quoted equipment.

3333.... UpUpUpUp----gradation/ Modular gradation/ Modular gradation/ Modular gradation/ Modular

designdesigndesigndesign

:::: System/equipment should be future looking and

open to Technology up-gradations besides capable

of add on facility and features in phased manner.

4444.... Assurance of supplyAssurance of supplyAssurance of supplyAssurance of supply :::: Vendor’s technical capability, Organizational

stability, reliability of equipment and ability to

meet timelines.

5555.... QualityQualityQualityQuality :::: Equipment stability, guaranteed uptime

parameters, life of equipment.

6666.... ServiceServiceServiceService :::: After sales service, availability of spare

parts/technical support, warrantee offered.

7777.... CostCostCostCost :::: Cost of the system as proposed and the apparent

future financial implications, AMC and Total cost

of Ownership.

8888.... Integration Integration Integration Integration

ExperienceExperienceExperienceExperience

:::: Expertise and experience of the bidder in system /

sub system of Integration of similar nature.

9999.... Delivery ScheduleDelivery ScheduleDelivery ScheduleDelivery Schedule :::: Delivery timeline will be critical parameter for

evaluation and final decision.

10101010.... RegulatoryRegulatoryRegulatoryRegulatory :::: Should meet the Regulatory compliance, Safety

requirements, Environmental objectives.

21

SECTION IISECTION IISECTION IISECTION II

TECHNICAL SYSTEM REQUIREMENTTECHNICAL SYSTEM REQUIREMENTTECHNICAL SYSTEM REQUIREMENTTECHNICAL SYSTEM REQUIREMENT

CONTENTSCONTENTSCONTENTSCONTENTS

A.A.A.A. GENERIC CONDITIONS GENERIC CONDITIONS GENERIC CONDITIONS GENERIC CONDITIONS

B.B.B.B. TECHNICAL CONDITIONSTECHNICAL CONDITIONSTECHNICAL CONDITIONSTECHNICAL CONDITIONS

C.C.C.C. PROPOSED BILL OF MATERIAL PROPOSED BILL OF MATERIAL PROPOSED BILL OF MATERIAL PROPOSED BILL OF MATERIAL

D.D.D.D. TECHNICAL SPECIFICATIONSTECHNICAL SPECIFICATIONSTECHNICAL SPECIFICATIONSTECHNICAL SPECIFICATIONS

22

A.A.A.A. GENERIC CONDITIONS GENERIC CONDITIONS GENERIC CONDITIONS GENERIC CONDITIONS

This RFP is for a system that will meet the following basic requirements:-

1. A reliable, redundant system providing a high level of up time (99.99%) with easy

and intuitive, manual systems in case of failure.

2. Easy and Economic System Upgradeable & Scalable in nature.

3. Use of industry standard hardware and interfaces.

4. Local (or within India) post-sales support services.

5. Interoperate with other equipment and technology in future.

6. Equipment with model not nearing obsoleteness.

7. The PCs, if required, for the system should be included alongwith configuration.

8. The system offered should be modular in design allowing acquisition of part or

complete system.

9. All software applications, if any required should be of latest version at the time of

Purchase Order and upgrades to be provided without any financial implication

during warranty period.

B.B.B.B. TECHNICAL CONDITIONSTECHNICAL CONDITIONSTECHNICAL CONDITIONSTECHNICAL CONDITIONS

1. Proposed Bill of Material of the system configuration is listed in the APPENDIX ‘1’.

23

2. Proposal should be for a complete system / sub system. Incomplete or part

component will not be considered. The firm will be responsible for installing the

system offered by them and integrate with other existing system of RSTV setup.

3. Proposal carrying firm solution and optional equipment or features should not be the

part of proposal, unless specified in the RFP.

4. A copy of certificate from OEM authorizing the bidder against the tender Reference

No. BECIL/RSTV/FORWARD-RECEIVE-EQP/2014 dated 01/09/2014 to quote the

product ensuring installation / configuration and after sales support is an essential

requirement. The bid submitted without the certificate is liable to be rejected.

5. APPENDIX ‘2’ contains the technical specification for each listed equipment.

6. Each equipment must be accompanied with operational and technical manual.

7. Evaluation will be done for each equipment and final configuration of the BOM to be

determined subsequently.

8. System Integrator (SI) should submit the detailed system Design, Drawing, Block

Schematic, Lay Out Plan ( LOP) etc. for equipments and power supply system along

with technical bid.

9. System Integrator (SI) should submit the detailed Drawing / Specifications of the

additional equipment for the approval from BECIL/RSTV.

10. System Integrator (SI) should also submit the PERT Chart indicating the schedule

for the commissioning of the project with the terms & conditions as stipulated in the

delivery schedule in the Clause No. 1.5.6.

24

11. Vendor should specify the recommended spare parts for each of the major

equipment. However this will not be a part of commercial evaluation process.

12. Vendor should submit back to back consent from OEM to supply the equipments /

components for five years.

13. Vendor should quote only one product, no alternate product will be considered.

14. Cross reference in reference of supporting documents should be given with proper

page number and volume number.

25

C.C.C.C. BILL OF MATERIALBILL OF MATERIALBILL OF MATERIALBILL OF MATERIAL

26

APPENDIXAPPENDIXAPPENDIXAPPENDIX----1111

C.C.C.C. BILL OF MATERIALBILL OF MATERIALBILL OF MATERIALBILL OF MATERIAL

SL SL SL SL

NO.NO.NO.NO.

DESCRIPTIONDESCRIPTIONDESCRIPTIONDESCRIPTION QTYQTYQTYQTY MAKEMAKEMAKEMAKE

SITE A (Talkatora Annexe building, Admn Block)SITE A (Talkatora Annexe building, Admn Block)SITE A (Talkatora Annexe building, Admn Block)SITE A (Talkatora Annexe building, Admn Block)

1111 FRAME / HOUSING for 10 cards 3 Nevion/Snell/Harris

2222 Dual 3G/HD/SD-SDI electrical to optical

converters

10 Nevion/Snell/Harris

3333 3G/HD/SD-SDI compatible SFPs 10 Nevion/Snell/Harris

4444 Dual 3G/HD/SD-SDI Optical to Electrical SFP

based converter


5555 Dual channel optical receiver SFP supporting

data rates up to 3Gbps including SD, HD and

3G-SDI


6666 GbE media converter with optical transceiver 5 Nevion/Snell/Harris

7777 18 or Above channel low loss CWDM filter,

1270-1610nm


8888 Control Manager for Frame ( Multi-Frame

supported)


9999 Fibre Patch Cords (Required for Connectivity) One

Lot

Nevion/Snell/Harris

10101010 Wideband optical coupler series 2 Nevion/Snell/Harris

SITE B (12A, GRG Road)SITE B (12A, GRG Road)SITE B (12A, GRG Road)SITE B (12A, GRG Road)

11 FRAME / HOUSING for 10 cards 3 Nevion/Snell/Harris


converters




based converter


27



3G-SDI



17 18 or Above channel low loss CWDM filter,

1270-1610nm


18 Control Manager for Frame ( Multi-frame

supported)


19 Fibre Patch Cords (Required for Connectivity) One

Lot

Nevion/Snell/Harris

20 2x2 Wideband optical switch 2 Nevion/Snell/Harris

21 2x1 intelligent 3G/HD/SD-SDI change-over

with passive input bypass


22 Connectivity Between Fibre Distribution

Board ( FDB) and End Control Frame

Spares for Both SitesSpares for Both SitesSpares for Both SitesSpares for Both Sites




3G-SDI



converters



based converter



27272727 Standard Length Fibre Patch Cords 10 Nevion/Snell/Harris

28 2x1 intelligent 3G/HD/SD-SDI change-over

with passive input bypass


29 Compatible PSU- FRAME / HOUSING 2 Nevion/Snell/Harris

28


29

AAAAppendixppendixppendixppendix----2222


A.A.A.A. FRAME / HOUSING :FRAME / HOUSING :FRAME / HOUSING :FRAME / HOUSING :

The offered equipment should be from an internationally renowned manufacturer. The offered product shall be modular in construction and should accommodate 10 or more cards in the same rack frame. It should be offered along with the 19" frame/housing. The offered rack frame/housing should be capable of necessary computer interface to enable the testing, alignment, remote monitoring and control of various parameters of the peripherals installed. The rack frame should be fitted with auto-switchable redundant power supply units. Key Features:

• 10 module slots • Easy configuration • Two power supply slots • Comprehensive control and monitoring

B.B.B.B. DDDDUAL UAL UAL UAL 3G3G3G3G/HD/SD/HD/SD/HD/SD/HD/SD----SDISDISDISDI ELECTRICAL TO OPTICAELECTRICAL TO OPTICAELECTRICAL TO OPTICAELECTRICAL TO OPTICAL CONVERTERS L CONVERTERS L CONVERTERS L CONVERTERS :::: -

The converter should be dual multi bit-rate electrical to optical converter module

providing high performance media conversion for various signal formats from 19.5 mbps up

to 2950mbps or more.

This module should support fiber breakage detection signaling. this is to allow for

distinguishing between a loss of signal at the input of the transmitter and a fiber breakage

towards the receiver.

The electrical input should be equipped with a multi rate cable equalizer providing an

equalization of more than 70m of high quality coax cable at 2950mbps.

Key Features:

• Automatic change-over on inputs • 2x2 input switch • support for CWDM and 13T • Electrical 1x2 DA of both inputs • Signal generator on loss of input for fiber breakage monitoring

C.C.C.C. 3G/HD/SD3G/HD/SD3G/HD/SD3G/HD/SD----SDISDISDISDI COMPATIBLE COMPATIBLE COMPATIBLE COMPATIBLE SFPSFPSFPSFPSSSS

SFPs should be pluggable devices that enable easy exchange and upgrade of optical ports .

30

SFP - dual transmitters and transceivers should support all 18 channels of CWDM as well

as low cost 13T. The dual receivers and transceivers should be available with both long

haul and short haul receiver optics.

The devices should be designed to handle video signals appearing in both 3G/HD/SD-SDI

formats without compromising optical performance.

Key Features:

• Dual transmitters and receivers • Supporting all 18 CWDM channels • 3G/HD/SD-SDI support • -30dBm and -20dBm receivers

DDDD.... DDDDUAL UAL UAL UAL 3G/HD/SD3G/HD/SD3G/HD/SD3G/HD/SD----SDISDISDISDI OPTICAL TO ELECTRICAOPTICAL TO ELECTRICAOPTICAL TO ELECTRICAOPTICAL TO ELECTRICAL CONVERTERL CONVERTERL CONVERTERL CONVERTER

This dual multi bit-rate optical to electrical converter module should provide high

performance media conversion for various signal formats from 19.5Mbps up to 2950Mbps or

more.

This should be capable to transport all HD and SD signal formats in addition to DVB-ASI

and SMPTE 310M.

It should perform optical refreshing and signal re-clocking, which is selectable on

application. The optical input should have a sensitivity typically better than –20dBm

operating in the 1200-1620nm wavelength range.

The module should also available as a long-haul version with typically -30dBm sensitivity.

The open system platform system should allow easy interoperability with third party fiber

optical systems.

Key Features:

• Automatic change-over on inputs • 2x2 input switch • SD/HD/3G reclocker • -20dBm optical sensitivity /-30dBm for long haul option

E.E.E.E. GGGGBBBBEEEE MEDIA CONMEDIA CONMEDIA CONMEDIA CONVERTER WITH OPTICAL VERTER WITH OPTICAL VERTER WITH OPTICAL VERTER WITH OPTICAL TRANSCEIVERTRANSCEIVERTRANSCEIVERTRANSCEIVER

This should be 10/100/1000Base-T to 1000Base-X media converter module.

The module should convert a 10/100/1000Mbps Ethernet signal on copper to 1000Mbps

optical on fiber suitable for medium haul applications.

The module should at least have one electrical Ethernet port, and one optical fiber

transceiver port (receiver fiber connector and transmit fiber connector). The speed on the

electrical connector should be settable through DIP switch setting or control panel. Highest

31

Speed must be automatically set upon link connection. They should be independently

settable at 10Mbps, 100Mbps or 1000Mbps as per application required.

The fiberlink should be used in one / two fiber installations, or be able to occupy two

wavelengths in a WDM, CWDM or DWDM installation.

Key Features:

• 10BaseT/100BaseTx/1000BaseT auto sensing, compliant with IEEE 802.3 & IEEE 802.3u, auto MDI/MDI-X

• CWDM and DWDM transmitter option • Receiver sensitivity better than -25dBm • Card edge LEDs • Low power (3W)

F.F.F.F. 18181818CH LOW LOSS CH LOW LOSS CH LOW LOSS CH LOW LOSS CWDMCWDMCWDMCWDM FILTERFILTERFILTERFILTER,,,, 1270127012701270----1610161016101610NMNMNMNM

This should be an optical multiplexer that can multiplex up to 18 CWDM sources on a

single optical fiber for the range with approximately 5.4dB link insertion loss.

The CWDM filter should have high channel isolation and can therefore be used in a bi-

directional system.

Key Features:

• 18 channels per fiber • 5.4dB link insertion loss • Bi-directional • Can be used as multiplexer or de-multiplexer • Occupies a single shot in a frame

G.G.G.G. CCCCONTROL ONTROL ONTROL ONTROL MMMMANAGER FOR ANAGER FOR ANAGER FOR ANAGER FOR FFFFRAMERAMERAMERAME

An integrated control system should be based on an open and distributed architecture,

providing control panel access to frame parameters.

The system should offer user friendly Web interface& be a flexible integrated control

system . It should be capable of control of frame, third-party equipment control using

software plugins.

It should be able to monitor from a remote location, either via the built-in Web-based

interface or SNMP protocol. It should be able to essentially configurea range of frame

signal processing and distribution cards for such functions as video format conversion and

audio embedding etc.

Key Features:

• Should be able to control a range of frame signal processing cards.

32

• A Web based interface to monitor and configure frame equipment • Should be able to definepresets for frame parameters . • Control system should process virtual routers, salvos and mnemonics etc. • Information updation to be possible from any location • Distributed architecture with redundancy to ensure that there is no single point of

failure • Plug-in support for third-party control protocols and control of third-party

equipment • SNMP support for integration NMS and other third-party NMS solutions

H.H.H.H. WWWWIDEBAND OPTICAL COUPIDEBAND OPTICAL COUPIDEBAND OPTICAL COUPIDEBAND OPTICAL COUPLER SERIESLER SERIESLER SERIESLER SERIES

These should be wideband optical couplers/splitters covering 1260 – 1620nm suitable for

both CWDM and DWDM applications.

The optical couplers should be the building blocks in optical networks to allow splitting

multiple signals transported over CWDM with one module into two redundant paths.

The couplers should bi-directional devices.

Key Features:

• Wide optical band suitable for WDM, CWDM and DWDM • Directivity better than 55dB • low insertion loss

I.I.I.I. 2222XXXX2222 WWWWIDEBAND OPTICAL SWITIDEBAND OPTICAL SWITIDEBAND OPTICAL SWITIDEBAND OPTICAL SWITCHCHCHCH

The 2x2 Wideband Optical Switch fiber optical SPDT (Single Pole Double Throw)

changeover modules should be used in optical networks.

Key Features:

• Optical redundancy switch • Contolled via GPI alarm input, RS-422 or Control System • Tally output

J.J.J.J. 2222XXXX1111 INTELLIGENT INTELLIGENT INTELLIGENT INTELLIGENT 3G/HD/SD3G/HD/SD3G/HD/SD3G/HD/SD----SDISDISDISDI CHANGECHANGECHANGECHANGE----OVER WITH DISTRIBUTIOVER WITH DISTRIBUTIOVER WITH DISTRIBUTIOVER WITH DISTRIBUTION ON ON ON

AMPLIFIERAMPLIFIERAMPLIFIERAMPLIFIER&&&& PASSIVPASSIVPASSIVPASSIVE INPUT BYPASSE INPUT BYPASSE INPUT BYPASSE INPUT BYPASS

These should be multi bit-rate change-over providing intelligent input switching in studio

and broadcast applications.

The unit should provide the ability to change between inputs based on input signal

integrity of both inputs, and include a 1x8 distribution amplifier of its output.

33

A passive relayed bypass of both inputs is required to enable full redundancy in case of

mains or card failure.

Key Features:

• Intelligent change-over based upon signal integrity of both inputs • 2x1 change-over • 2x2 reclocked router • GPI I/O (optional) • Passive loop-through on backplane • On board LED for status • On board DIP for configuration

TECHNICAL REQUIREMENTSTECHNICAL REQUIREMENTSTECHNICAL REQUIREMENTSTECHNICAL REQUIREMENTS

• End Control Equipment Trans/Receive required for both below mentioned locations :

(i) Site A :- Talkatora Stadium Annexe Building, New Delhi

(ii) Site B :- 12A, GurudwaraRakabganj Road, New Delhi

• Both sites are covered by two separate Dark Fibre Links from different routes.

• Two cores are available from two different routes on each above said locations.

• Dark fibre links will be terminated on Fibre distribution Box at both sites (A & B).

• End control equipment has to be inter-connected and commissioned with Fibre

Distribution Box.

34

SECTION IIISECTION IIISECTION IIISECTION III

ENCLOSURESENCLOSURESENCLOSURESENCLOSURES

CONTENTCONTENTCONTENTCONTENT

A.A.A.A. VENDORVENDORVENDORVENDOR INFORMATION FORMATINFORMATION FORMATINFORMATION FORMATINFORMATION FORMAT

B.B.B.B. CUSTOMER REFERENCE FORMATCUSTOMER REFERENCE FORMATCUSTOMER REFERENCE FORMATCUSTOMER REFERENCE FORMAT

C.C.C.C. ENCLOSURES ENCLOSURES ENCLOSURES ENCLOSURES

35

APPENDIXAPPENDIXAPPENDIXAPPENDIX---- 3333

A.A.A.A. VENDOR INFORMATIONVENDOR INFORMATIONVENDOR INFORMATIONVENDOR INFORMATION

Short Responses can be placed within the cells provided in the tables below. Additional

Information can be attached as appendices, but should be explicitly referenced from within the

appropriate cells.

VENDOR INFORMATION FORMVENDOR INFORMATION FORMVENDOR INFORMATION FORMVENDOR INFORMATION FORM

GENERALGENERALGENERALGENERAL IIIINFORMATIONNFORMATIONNFORMATIONNFORMATION

Vendor Name

Corporate Office

Address

Web

E-mail

Telephone

Fax

COMMERCIAL INFORMATIONCOMMERCIAL INFORMATIONCOMMERCIAL INFORMATIONCOMMERCIAL INFORMATION

PAN

TAN

Service Tax

VAT/CST No.

Certification of

Incorporation

36

PRIMARY VENDOR CONTACT OR SALES REPRESENTATIVEPRIMARY VENDOR CONTACT OR SALES REPRESENTATIVEPRIMARY VENDOR CONTACT OR SALES REPRESENTATIVEPRIMARY VENDOR CONTACT OR SALES REPRESENTATIVE

Name and Title

Address

E-mail

Telephone

Fax

PERSON(S) AUTHORIZED TO NEGOTIATE AND MAKE COMMITMENT FOR PERSON(S) AUTHORIZED TO NEGOTIATE AND MAKE COMMITMENT FOR PERSON(S) AUTHORIZED TO NEGOTIATE AND MAKE COMMITMENT FOR PERSON(S) AUTHORIZED TO NEGOTIATE AND MAKE COMMITMENT FOR

VENDORVENDORVENDORVENDOR

Name and Title

Address

E-mail

Telephone

Fax

DESIGNATED TECHNICAL CONTACT FOR RESPONSE CLARIFICATION AND DESIGNATED TECHNICAL CONTACT FOR RESPONSE CLARIFICATION AND DESIGNATED TECHNICAL CONTACT FOR RESPONSE CLARIFICATION AND DESIGNATED TECHNICAL CONTACT FOR RESPONSE CLARIFICATION AND

QUESTIONSQUESTIONSQUESTIONSQUESTIONS

Name and Title

Address

E-mail

Telephone

Fax

37

INFORMATION ITEM INFORMATION ITEM INFORMATION ITEM INFORMATION ITEM VENDOR RESPONSE VENDOR RESPONSE VENDOR RESPONSE VENDOR RESPONSE

1. Date your company was

incorporated

2. Number of people employed

by your company and how

many are in the following

areas:

-Pre-Sales and Marketing

-Research and Development

-Post-Sales Support

-Technical Support

-Training and Consulting

-Management

-other

3. Company’s sales revenues for

the last three fiscal years.

4. Number of Studio

implementations conducted

for customers in the last three

fiscal years. Group these

implementations by numbers

of end-users, dollar cost of

engagements, and scope of

engagements.

5. Indicate your agreement not

to share the contents of this

RFP with any other

organization, including

potential subcontractors,

without written permission

from the RFP coordinator.

6. Optionally, provide any

additional background

information about your

company that the BECIL

would find useful in its

deliberations.

38

B.B.B.B. CUSTOMERS REFERENCES:CUSTOMERS REFERENCES:CUSTOMERS REFERENCES:CUSTOMERS REFERENCES: Provide at least three references with comparable network size and complexity for whom you

have provided similar implementation and / or integration services . Please use this format for

your response.

ITEM ITEM ITEM ITEM VENDOR RESPONSE VENDOR RESPONSE VENDOR RESPONSE VENDOR RESPONSE

REFERENCE 1REFERENCE 1REFERENCE 1REFERENCE 1

Company / Institution Name

Address

Scope of Project

Dates of Engagement

Contact Name and Title

E-mail

Telephone



Address

Scope of Project

Dates of Engagement


E-mail

Telephone



Address

Scope of Project

Dates of Engagement


E-mail

Telephone

39

C.C.C.C. CHECK LISTCHECK LISTCHECK LISTCHECK LIST

Please ensure that following documenPlease ensure that following documenPlease ensure that following documenPlease ensure that following documents have been enclosed alongwith the ts have been enclosed alongwith the ts have been enclosed alongwith the ts have been enclosed alongwith the bid bid bid bid

proposalproposalproposalproposal....

1. Proof of payment for fee of Rs. 2000/- for purchase of tender document in the form of

cash receipt or bank draft for tender documents downloaded from site.

2. Bank draft or bankers cheque for Rs. 50,000/- towards earnest money.

3. Documentary proof alongwith the completion certificate of the project executed

successfully related to installation & commissioning of Forward/Receive equipment

for OFC.

4. The bidder should be registered under Indian Company Act 1956. A copy of

registration should be submitted.

5. The copy of PAN No., Tan No., Service Tax No. and CST/VAT No. should be

enclosed.

6. Letter of Authorization from OEM authorizing the bidder to quote the product

ensuring installation / configuration and after sales support after project execution.

7. A point by point full compliance statement in respect to all parameters related to the

concerned equipments/items from the respective principle manufacturers (OEM)

should be submitted in the prescribed format given at Table 1.

8. A separate point by point compliance statement duly signed by bidder in respect to

all points laid down in the specifications for all the equipment/item(s) must be

submitted.

9. A copy of the annual report of the company for last three financial year.

40

10. List with details (including name of client /channel) of similar work executed in

India and abroad, products / services used and approximate value of the project in

chronological order.

11. Particulars of the partners or related / inter-linked company in India for sales,

installation / commissioning and support (for principals/OEM) OR, principals with

whom you have a tie-up (in the case of integrators).

12. Separate list of item recommended by bidders, which in the opinion of the bidder

have been left out.

13. Detailed bill of material duly filled in giving the offered material / equipment etc

strictly as per the bill of material included in the tender document.

14. Full technical details of the offered equipment.

15. Duly signed and stamped compliance statement itemwise with respect to technical

specifications highlighting deviation, if any.

16. No cost details are to be included in the technical bid under any circumstances. The

signed and stamped copies of the technical bid containing requisite documents are to

be sealed in separate envelope and marked appropriately.

17. The commercial bid shall contain exactly similar offered bill of material included in

the technical bid but with full details on the rates, total cost. Only one copy of

commercial bid duly signed and stamped is to be sealed in a separate envelope and

marked accordingly.

18. Both technical & commercial bids in respective sealed envelopes are to be further

sealed in an envelope and should be superscripted at the top as:

41

19. “Tender for SITC of Forward/Receive equipment for OFC for RSTV Channel” against

tender enquiry no. BECIL/RSTV/FORWARD-RECEIVE-EQP/2014 dated

01/09/2014, so as to reach us on or before1200 Hrs on 23/09/2014.

20. The tender has to be addressed to

The Chairman & Managing DirectorThe Chairman & Managing DirectorThe Chairman & Managing DirectorThe Chairman & Managing Director

Broadcast EngBroadcast EngBroadcast EngBroadcast Engineering Consultants India Ltd,ineering Consultants India Ltd,ineering Consultants India Ltd,ineering Consultants India Ltd,

CCCC----56 A/17, Sector 56 A/17, Sector 56 A/17, Sector 56 A/17, Sector ----62,62,62,62, Noida 201 307Noida 201 307Noida 201 307Noida 201 307

Tel: 0120Tel: 0120Tel: 0120Tel: 0120----4177850417785041778504177850

Fax: 0Fax: 0Fax: 0Fax: 0120120120120----4177879417787941778794177879

and the delivery of the same must be ensured at this office before 12:00 hours on

23/09/2014 .

Documents

REQUEST FOR PROPOSAL (RFP) SUPPLY, INSTALLATIOSUPPLY ... · The proposal is to be submitted in TWO BID SYSTEMTWO BID SYSTEMTWO BID SYSTEM with separate Technical and separate Technical