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REQUEST FOR PROPOSAL
(RFP)
Reference No.: LAC30RFP263 - Development of a proposal for an Innovative Investment
Mechanism with a positive impact on gender equality.
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2nd October, 2018
Dear Sirs/Medames, Topic: Request for Proposal (RFP) for technical assistance services for the Development of a proposal for an Innovative Investment Mechanism with a positive impact on gender equality. 1. The United Nations Agency for Gender Equality and the Empowerment of Women, (UN Women), plans to
contract technical assistance services for an Innovative Investment Mechanism with a positive impact on gender equality, as described in this Request for Proposal and its related attachments. UN Women invites those qualified proposed bidders to provide the requirements defined in this document and send their proposals by electronic mail.
2. In order to prepare a suitable proposal, you should carefully examine and understand the content of the
following documents: a. This letter b. Instruction Leaflet for the Proposal (Annex I) and detail of the Instructions to the Bidders available at http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/procurement/un-women-procurement-rfp-instructions-en.pdf?la=en&vs=3939 c. Terms of Reference (TDR) (Annex II) d. Methodology of Evaluation and Criteria (Annex III) e. Format of Technical Proposal (Annex IV) f. Format of Financial Proposal (Annex V) g. Form for Presentation of Proposal (Annex VI) h. Voluntary Agreement to Promote Gender Equality and Economic Empowerment of Women (Annex VII) i. Sample de UN Women Contract (Annex VIII) j. General Contract Conditions (Annex IX) k. Information Form for Joint Ventures/Consortia/Associations (Annex X) l. Proposal Guarantee Form (Annex XI) m. Fulfillment Guarantee Form (Annex XII) n. Exemption and Form for Exemption and Freedom from Responsibility (Annex XIII) o. Checklist of Presented Proposal (Annex XIV) p. Original Version of Request for Proposal in English (Annex XV)
3. The Instruction Leaflet for the Proposal - which is continued later - provides the required information (with cross-
referenced numbers) which is found in a more detailed form in Instructions to the Bidders (Annex I).
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ANNEX I
INSTRUCTION LEAFLET FOR THE PROPOSAL
The details of the instructions, which are summarized below, may be found in Annex I ("Instructions to the Bidders"), accessible at this link: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/procurement/un-women-procurement-rfp-instructions-en.pdf?=en&vs=3939
Cross Ref. at Annex I
Instructions to the bidders
Specific Requirements as are found referenced in Annex I
4.2 Deadline for presentation of Proposals
Date and Time: 29th October, 2018 (8:00 a.m. Panama City, Panama) City and Country: Panama City, Panama (local time reference at www.greenwichmeantime.com) This deadline is firm. Any proposal received after this date and time will be disqualified.
4.1 Form of presentation Personal delivery/Mail/Registered mail Electronic Presentation of Proposal
4.1 Address for Presentation of Proposal
Electronic Presentation of Proposal: Reference LAC30RFP263 – Development of an Innovative Investment Mechanism with a positive impact on gender equality Dedicated e-mail address: Technical Proposal (PDF format): [email protected] Economic Proposal (PDF format protected with password): [email protected] The proposals should be presented at the designated address at the established date and time. Those economic proposals presented without password protection will be immediately disqualified.
3.1 Language for proposals: English French Spanish Other (specify) N/A
3.4.2 Currency of the proposal Preferred currency: USD (US dollars)
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3.5
Period of validity of the proposal beginning after the final date of the presentation of proposals (Ref. 4.2)
120 days
2.4 Clarifications to the statement of conditions/bases/base document
The request for clarification should be presented at the latest by 22 October 2018 (8:00 am Panama City, Panama). UN Women will strive to respond to the clarifications as expeditiously as possible, but any delay in the said response will not imply any obligation on the part of UN Women to extend the deadline, unless UN Women considers that the said extension is justified and is necessary. Replies will be notified through the UN Women site: http://www.unwomen.org/en/about-us/procurement under the same reference: LAC30RFP263 - “Development of an Innovative Investment Mechanism with a positive impact on gender equality"
Contact Address to request clarifications on the bidding documents/bases/base document
Requests for clarifications should be addressed to the e-mail: [email protected] E-mails requesting clarifications should include a statement with the following format: CLARIFICATION: LAC30RFP263 - “Development of an Innovative Investment Mechanism with a positive impact on gender equality” The proposers/ bidders may not communicate with any member of UN Women staff with regard to this RFP. Important note: Do not send the copy by e-mail before presenting proposals, under penalty of disqualification.
2.5 Pre-hearing Conference
Not applicable Mandatory Optional
3.9 Proposal Guarantee Required Value: Form: Refer to Annex 11 Not required
7.4 Guarantee of compliance Required Form: Refer to Annex XII Not required The Guarantee of Compliance is not foreseen to be required by UN Women at this stage; however, UN Women reserves the right
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The selection of the bidder will be based on the Methodology of Evaluation and Criteria indicated in Annex III. This letter should not be interpreted in any way as an offer to contract your organization. Sincerely, Luiza Carvalho Regional Director UN Women for the Americas and the Caribbean
to request a guarantee of compliance from the tenderer at any stage.
3.2 Exemption and Liability Release (If there are any inspections/site visits)
Required Return this Exemption and Liability Release to UN Women before the inspection/site visit, to the following e-mail address: Not required Inspections/site visits are not necessary and as such, Exemption and Liability Release are not required.
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ANEXO II
TERMS OF REFERENCE (TDR)
A. Summary
Programme "Win-Win Programme: gender equality means good business”
Aim of the contract To prepare a proposal which allows the launch of an Innovative Investment Mechanism with a positive impact on gender equality, based on the analysis of demand, a , un diagnostic of financing mechanisms existing in the region and mechanisms of innovative financing at a global level and an analysis of good practice in the establishment of innovative Financing Mechanisms in matters with social impact.
Purpose of the consultancy
To develop a proposal for an Innovative Investment Mechanism with a positive impact on gender equality, in line with Result 3 of the "Win-Win Programme: gender equality means good business”
Place of work
Remote/internet based
Duration of time 12 months
B. Description of Programme:
The UN Agency for Gender Equality and Empowerment of Women - UN Women, based on the vision of equality enshrined in the United Nations Charter, works to eliminate discrimination against women and girls; for the empowerment of women and to achieve equality among women and men as partners and beneficiaries of development, for human rights, in humanitarian acts, in peace and security. On placing the rights of women as the main thrust of its work, UN Women leads and coordinates the efforts of the United Nations System to ensure that the commitments of equality and gender mainstreaming translate into actions in the whole world. At the same time, it exercises a substantive and coherent leadership role to support the priorities and efforts of the Member States, building an effective association with the government, civil society, the private sector, as well as other relevant players. “Win-Win”, Gender Equality means Good Business1 is a joint programme of UN Women and the International Labour Organization(ILO), coordinated by UN Women and financed by the European Union (EU) Instrument of Association, to contribute to the economic empowerment of women, recognizing them as beneficiaries and drivers of growth and development, through the increase of commitment of private companies with gender equality and empowerment of of women and the strengthening of capacity of companies to implement these commitments. The last item mentioned will contribute to the achievement of gender equality in allowing women's participation in the work force the entrepreneurial spirit, economic empowerment and, therefore, their full and egalitarian participation in society. The programme will focus on strengthening capacities in players in the public and private sectors to fully understand the entrepreneurial benefits which gender equality offers, strengthening the leadership of women in business, promoting their participation in the work force, their access to decent work, security of payment, of entrepreneurship, and economic independence and empowerment with the aim of encouraging women's full and egalitarian participation in society. Aimed at businesses headed by women, networks and companies with an active commitment to promoting gender equality
and the empowerment of women and girls, the Programme will promote trade links, joint ventures and innovation between
women from the European Union, Latin America and the Caribbean, at the same time as supporting dialogue and
interregional exchange of good practices to increase the capacity of companies to implement business with gender
equality. In addition, the programme will adopt the perspective of inter-sectionality to address the challenges encountered
by indigenous women and those of African descent. Special attention will be given to identifying opportunities to increase
the economic empowerment of migrant and refugee women.
______________________________________
1 “Win-Win Programme: gender equality means good business” by its English name
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The programme is implemented in 6 countries in Latin America and the Caribbean (Argentina, Brazil, Chile, Costa Rica, Jamaica and Uruguay) and has a regional component coordinated by UN Women Brazil with the support of the Regional Office of UN Women for the Americas and the Caribbean, in Panama. The programme is implemented through several activities organized in 3 components:
1. Strengthening of networks and co-operation among companies directed by women; 2. Capacity reinforcement of companies and employers' organizations, exchange of knowledge and good practices and advocacy to support gender equality in the private sector; 3. Financing mechanisms to support ventures and innovation headed by women.
With regard to the last component, the programme defines as a result the establishment of an impact investment mechanism as a model of innovative and sustainable financing to attract the investment of the private sector with a positive impact on gender equality and achievement of Sustainable Development Objective 5. For this, UN Women needs to contract consulting services to prepare a proposals which allows the launch of the said Innovative Investment Mechanism with a positive impact on gender equality based on based on demand analysis, a diagnostic of existing financing mechanisms in the region and mechanisms of innovative financing at a global level and an analysis of good practices in the establishment of innovative Financing Mechanisms on social impact issues.
C. Scope of the consultation In order to carry out this work, consideration is given to dividing the consultation into three phases:
Phases Description
Phase I Diagnostic of the state of the situation in regard to investment and financing mechanisms with a positive impact on gender equality in the Latin American and Caribbean region and innovative practices at a global level, which includes: • Demand analysis and necessities of financing and related services differentiated by the different types of economic players with potential impact on gender equality including: Businesswomen, micro and small business women, small and medium businesses headed by women and large companies with institutional commitments established to promote gender equality in line with Women's Empowerment Principles (WEPs). The study will additionally identify the needs of financing of non-governmental organizations and women's organizations which work with capacity strengthening of businesswomen. • Analysis of the offer of financing mechanisms, products and services existing in the Latin American and Caribbean region and in the European Union for investments with a positive impact on gender equality from the private sector and in the promotion of female entrepreneurship. To include investment funds, financing products, specific lines of financing and other related services. Also included will be an evaluation analysis and lessons learnt with respect to financing programmes, looking at all the bibliography with respect to international organizations, the European Union, multilateral banks, etc. The analysis will prioritize the countries in which the programme is implemented, although it should also include analysis of other experiences relevant to the region. • Identification at a global level of innovative examples and practices of investment financing mechanisms with a social impact and related services, such as from institutions and leaders and movers of same, including models from UN agencies (such as UNDP and UN Environment) to manage this type of mechanism. The diagnostic should be prepared using both primary and secondary sources. Interviews should be held with key players from a wide representative group of countries in the region, as well as intuitional players linked to the Win-Win Programme.
Phase II Preparation and socialization of a proposal for the establishment of an Innovative Investment Mechanism with a positive impact on gender equality, based on the diagnostic prepared in Phase I. The work during this phase will include: • Preparation of draft proposal for the establishment of an Innovative Investment Mechanism with a positive impact on gender equality. • Organization of a seminar presenting the good practices identified during the diagnostic. • Composition of a working group of experts identified during the diagnostic and organization of a meeting to discuss and validate the draft proposal of an Innovative Investment Mechanism with a positive impact on gender equality. The composition of this group will be defined jointly with UN Women.
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• Final presentation of the proposal for the establishment of an Innovative Investment Mechanism with a positive impact on gender equality. The seminar should have the participation of at least 3 presenters from countries outside the region, 10 international presenters of Latin America and the Caribbean and 5 national presenters. It will last two full days and at least 200 participants are expected to attend. It should include Spanish/English simultaneous translation. The working group should have participation of at least 10 international experts and will last one and a half days. The institution carrying out the consultation should take charge of all logistical arrangements for the development of the seminar and for the working group meeting, including the reservation of air tickets and accommodation of international participants.
Phase III
Technical assistance during the launch of the Innovative Investment Mechanism with a positive impact on gender equality, which means: • Technical Assistance in the development of the legal infrastructure the governance mechanism • Development of a promotion and communication strategy for the Innovative Investment Mechanism with a positive impact on gender equality promotion and communication strategy for the Innovative Investment Mechanism with a positive impact on gender equality • Support in identifying relevant players and potential partners for the investment mechanism
D. Activities and Expected Products for the scope of the objective
Product
Activity
Product/Deliverable
Delivery date of draft/s
Estimated time for draft to be revised by UN Women and adapted for the final product
PHASE I: November 2018 to February of 2019
Product 1 Develop a working plan and a methodology proposal for the diagnostic preparation of the state of the situation related to the Investment Mechanism with a positive impact on gender equality in the Latin American and Caribbean region and of innovative practices at a global level.
15th of November 2018
30th of November 2018
Product 2 2.1 Prepare a diagnostic of the state of the situation related to the Investment Mechanism with a positive impact on gender equality in the Latin American and Caribbean region and of innovative practices at a global level, including at least: • Analysis of demand and necessities of differentiated financing and related services for the different types of economic players with potential impact on gender equality, including: Businesswomen, micro and small business women, small and medium businesses headed by women micro and small business women, small and medium businesses headed by women and large companies with institutional commitments established to promote gender equality in line with Women's Empowerment Principles (WEPs).
Deliverable 2.1 Annotated table of contents with the proposal of the diagnostic document of the state of the situation related to the Investment Mechanism with a positive impact on gender equality in the Latin American and Caribbean region and of innovative practices at a global level
10th December 2018
17th December 2018
Deliverable 2.2 Draft diagnostic document
31st January 2019
15th February 2019
Deliverable 2.3 Final document of the diagnostic (in Spanish and in English)
28th February 2019
15th March 2019
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•Analysis of the offer of financing mechanisms, products and services existing in the Latin American and Caribbean region for investments with a positive impact on gender equality from the private sector and in the promotion of female entrepreneurship. To include investment funds, financing products, specific lines of financing and other related services. The analysis will prioritize the countries in which the programme is implemented, although it should also include analysis of other experiences relevant to the region and in the EU. •Identification at a global level of innovative examples and practices of investment financing mechanisms with a social impact and related services, such as from institutions and leaders and movers of same, including models from UN agencies (such as UNDP and UN Environment) to manage this type of mechanism. 2.2 Prepare an annotated table of contents with the structure of the information in which the results of the diagnostic will be presented 2.3 Deliver the draft diagnostic and discuss with UN Women the comments on same 2.4 Deliver the final proposal of the diagnostic incorporating the comments, in Spanish and in English
PHASE II: March to June 2019
Product 3 3.1 Prepare a draft proposal for the establishment of an Innovative Investment Mechanism with a positive impact on gender equality 3.2 Present the final proposal for the establishment of an Innovative Investment Mechanism with a positive impact on gender equality (after the organization of the seminar and the working group indicated in products 4 and 5) seminario y la mesa de trabajo indicados en los productos 4 y 5) 3.2 Finalize the final document with the proposal for the establishment of an Innovative Investment Mechanism with a positive impact on gender equality(in Spanish and English)
Deliverable 3.1 Draft document of proposal for the establishment of an Innovative Investment Mechanism with a positive impact on gender equality
15th March 2019
30th March 2019
Deliverable 3.2 Document with final proposal for the establishment of an Innovative Investment Mechanism with a positive impact on gender equality (in Spanish and English)
30th June 2019
30th July 2019
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Product 4 4.1 Organize a seminar presenting good practices identified during the diagnostic The seminar should have the participation of at least 3 presenters from countries outside the region, 10 international presenters of Latin America and the Caribbean and 5 national presenters. It will last two full days and at least 200 participants are expected to attend. It should include Spanish/English simultaneous translation. The institution carrying out the consultation should take charge of all logistical arrangements for the development of the seminar and for the working group meeting, including the reservation of air tickets and accommodation of international participants.
Deliverable 4.1 Concept note of the seminar, including methodology, proposed agenda and list of participants
30th March 2019
15th April 2019
Deliverable 4.2 Final memories of the seminar
15th June 2019
30th June 2019
Product 5 5.1 Organize the working group meeting of experts to discuss the draft proposal of an Innovative Investment Mechanism with a positive impact on gender equality (to be developed immediately after the seminar). The working group should have the participation of at least 10 international experts and will last one day and a half. The institution carrying out the consultation should take charge of all logistical arrangements for the development of the seminar and for the working group meeting, including the reservation of air tickets and accommodation of international participants.
Deliverable 5.1 Proposal of working group including methodology of the meeting and list of experts making up the working group.
30th March 2019
15th April 2019
Deliverable 5.1 Final memories of the working group
15th June 2019
30th June 2019
PHASE III: July to October 2019
Product 6 Provide technical assistance during the launch of the Innovative Investment Mechanism with a positive impact on gender equality, which means: • Technical assistance in the development of the legal infrastructure and the governing mechanism • Develop a promotion and communication strategy for the Innovative Investment Mechanism with a positive impact on gender equality • Support in identifying relevant players and potential partners for the investment mechanism
Deliverable 6.1 Information on actions taken for the technical assistance on the development of the legal infrastructure and the governance mechanism of the Mechanism
15th October 2019
30th October 2019
Deliverable 6.2 Promotion and communication strategy document for the Innovative Investment Mechanism with a positive impact on gender equality
30th July 2019
30th August 2019
Deliverable 6.3 Listing of relevant players and potential partners for the investment mechanism, including contact dates
30th July 2019
30th August 2019
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E. Institutional Agreements • UN Women will provide all available information for the development of the activities in the framework of the programme • UN Women will facilitate contact with the institutions linked to the Win-Win programme for the development of the activities planned within the framework of the programme • Supervision of the contract will be under the Specialist in Economic Empowerment Policies of the Regional Office for the Americans and Caribbean, in Panama, in close collaboration with the Repesentative of UN Women in Brazil and the Regional Coordination of the Win-Win Programme, situated in Sao Paulo, Brazil. The technical support for the development of the contract will be provided by the team of Private Sector specialists from the 6 countries of the Win-Win Programme(Argentina, Brazil, Costa Rica, Chile, Jamaica and Uruguay). • The approval of the final products and the authorizations for payment, upon delivery of products to satisfaction, will be under the Specialist in Economic Empowerment Policies of the UN Women Regional Office for the Americans and Caribbean • The company or institutions selected should remain in constant and smooth communication with UN Women • Products of the Programme should be presented in the city of Panama and in Brazil, and some presentations may be conveyed by videoconference. • The Programme, a priori, will not provide facilities, support personnel, support or logistics services for the development of products related to the contract. • The UN Women support will be mainly as facilitator of information, but will not have a logistic or administrative role. F. Obligations and responsibilities of the selected proposer • The company or institution selected should have the necessary team and personnel necessary to develop the products for this consultancy. • It should at all times behave ethically and respect the community dynamics within which its work fits. • It should act according to the principle of “action without damage”, in order to prevent any type of negative impact on the communities involved in the Programme. • It is its obligation to allow UN Women to provide up to 3 rounds of comments on each product delivered, without this implying any cost to the contracting body. • It will be responsible for the security of its personnel in any transfers that this consultancy may imply. All logistics in such transfers is the complete responsibility of the contracted company. G. Logistics of the work UN Women will facilitate the initial meetings between the company or institution selected and the different key persons of the UN Women team for the development of the consultancy. There should be an initial meeting in order to review and agree upon the work plan, within less than a week after the signing date of the contract. Afterwards meetings will be held to present and discuss the deliverables. Meetings will be developed virtually, although the company should include in its proposal resources so that the person leading the team may travel and take part physically in at least one meeting in Panama and another in São Paulo. H. Products, Payments and Deadlines The contract is at a price fixed by results, apart from the extension of the specific period of this service. Payments will be made during the following 15 working days by electronic transfer following the timetable previously described according to the details in the following timetable of payments. For greater detail refer to Annex 5 - Financial Proposal.
Description Condition of payment
First payment After the presentation of Product 1 (deliverable 1.1) to the complete satisfaction of UN Women and presentation of invoice.
Second payment After the presentation of Product 2 (deliverables 2.1,2.2 and 2.3) to the complete satisfaction of UN Women and presentation of invoice.
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Third payment After the presentation of Product 3 (deliverables 3.1, and 3.2) to the complete satisfaction of UN Women and presentation of invoice.
Fourth payment After the presentation of Product 4 and Product 5 (deliverables 4.1, 4.2, 5.1 y 5.2) to the complete satisfaction of UN Women and presentation of invoice.
Fifth payment After the presentation of Product 5 (deliverables 6.1, 6.2 y 6.3) to the complete satisfaction of UN Women and presentation of invoice.
I. Profile of the Organization and the Work Team
Company/organization profile
• Minimum of 2 previous experiences in the last 5 years in similar works or Programmes. • Previous experience of at least 2 years in Programmes or consultancies linked to financial and investment matters. It will be positively valued if this is connected to investment with a social impact, or with a positive impact on gender equality and economic empowerment of women. • Experience in working with matters linked to promotion of gender equality and the rights of women and girls in the economic and financial area. • Participation of the institution in networks and space of international articulation will be positively valued.
Profile of work team Leader of the team: • University degree in economics or similar. • Specialized studies in financial systems and investment systems. • Gender studies and masters degree obtained in relevant areas. • At least 5 years working experience linked to the financial system and investment mechanisms. It will be positively valued if this has developed within the area of venture promotion, financing of SMEs and/or social impact projects. • Experience in Programmes related to gender equality and the economic promotion of women will be positively valued. • Experience in regional programmes. • Work experience in Latin American countries • Experience desirable as an investigator, panelist, advisor or promoter of investment programmes of social impact. • Membership and participation desirable in networks and spaces of international structure linked to the financial system and investment mechanisms, as well as networks related to the business world. • Fluent in English and Spanish
Specialist in business development with gender perspective • University degree in social and/or economic area. • Gender studies. • Experience in Programmes related to gender studies and the economic empowerment of women, particularly in the area of entrepreneurship and female business development. • Work experience in Latin American countries
Work team: The work team should present a combination of profiles and experience as detailed below: • During phase I, one (1) professional with and investigator profile and work experience in the financial system and investment mechanisms in Latin America with fluency in English and Spanish • During phase II, one (1) professional with a logistical administrative profile and work experience in organizing international events, with fluency in English and Spanish as a work language. This person's commitment would be from 60 days before the event until its end and the completion of the working group. • During phases II and III, one (1) professional partially committed with a technical profile and experience appropriate to development in these phases of the programme, with fluency in English and Spanish.
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ANNEX 3
METHODOLOGY OF EVALUATION AND CRITERIA
1. Preliminary Evaluation The preliminary evaluation is made to determine if the offers comply or not with the administrative requirements of the RFP. In the proposals fulfillment of the following requirements is checked: • The company or proposing institution is not included among the suspended suppliers of the United Nations; • The proposals are signed by a legally authorized person, including power of attorney if so established; • The guarantees(format, quantity and duration) are included, if so requested; • The proposal is presented according to the instructions to the proposers according to reference in point 4.1 - Form of presentation, previously detailed in Annex 1 - Instructions to Proposers; • The offer is valid; • The offer is complete and eligible; • The proposal contains the following documents:
o Copy/scan of the legal constitution of the company according to the laws of the company where it is headquartered.
o Copies/scan of the financial records of the last 2 years, signed by a certified public accountant. o Resume of business/institutional activity with 3 references in the last 5 years in works or similar
programmes. o Copies/scan de university degrees, certifications of specific experience accrediting the team members. o Resume of each of the team members. o Technical Proposal. o Economic Proposal signed by the legal representative.
2. Methodology of Accumulative Analysis: The proposal will be selected on the basis of accumulative analysis; the overall score is arrived at by a combination of technical and financial qualifications. A procedure of stages will be used in the evaluation of the proposals; the technical proposal will be evaluated with a minimum level of 70% of the marks which can be obtained (1,000 marks) assigned to the technical proposal. The proposal will be rejected at this stage if it does not achieve the minimum level of 70% of the total qualification obtainable of 1,000 marks before the opening of any economic proposal and financial evaluation. Only the economic proposal of those organizations whose technical proposal has achieved the minimum level of 70% of the total qualification and has been determined to have fulfilled the technical criteria will be opened. Proposals which do not fulfill the technical requirements will not be eligible for financial evaluation. The total number of marks which a proposal may obtain is as follows:
Technical proposal Marks
Expertise and capability of the proposer(In accordance with the organizational/business capacity described on the previous page)
300
Methodology, work plan and approach proposed in the technical proposal 300
Work team and plan of resources 400
Total marks – Technical Proposal 1,000
Total marks - Financial Proposal 300
Total 1,300
Evaluation of the financial proposal:
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In this methodology, the maximum number of marks assigned to the financial proposal is assigned to the lesser price. All the other price proposals receive marks in inverse proportion. The formula is detailed as follows: p = y (µ/z) Where: p = score of evaluated financial proposal y = maximum number of marks for the financial proposal µ = price of the lowest financial proposal z = price of the evaluated financial proposal The contract will be awarded to the proposal obtaining the highest score in general after adding the scores of the technical proposal and the financial proposal. Evaluation of the technical proposal: The technical proposal will be evaluated and examined to determine its capacity to reply to and meet the specific requirements in this tender document. The quality of each technical proposal will be evaluated according to the following criteria of technical evaluation and
the associated weight:
TECHNICAL EVALUATION Possible marks
1. Previous experience and capacity of the proposer 200
Organizational experience
1.1 Installed business capacity: size, financial and human resource situation.
40
1.2 Minimum of 2 previous experiences in the last 5 years in works or similar programmes. 50
1.3 Previous experience of at least 2 years in Programmes and consultancies linked to financial and investment matters. It will be valued positively if this is connected to investment with social impact of with positive impact on gender equality and the economic empowerment of women.
50
1.4 Experience of work in matters linked to the promotion of gender equality and the rights of women and children in the economic and financial area.
40
1.5 Participation of the institution in networks and international in international articulation forums and networks will be valued positively.
20
2. Methodology, approach and plan of execution 300
Proposed methodology 2.1 General approach and proposed methodology of the consultancy. 100
2.2 Specific work proposal for each product, including timetable. 100
2.3 Approach relative to the context and the relevant players in relation to the service required. 100
3. Proposed work team 500
Composition of the team and proposed profiles
3.1 Leader of the team: Academic Studies:
University degree in economics or similar, 10 marks
Specialized studies in financial systems and investment systems, 25 marks
Gender studies, 10 marks
Masters obtained in other relevant areas, 5 marks
50
Leader of the team: Experience:
150
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At least 5 years working experience linked to the financial system and investment mechanisms. It will be positively valued if this has developed within the area of venture promotion, financing of SMEs and/or social impact projects, • Experience in Programmes related to gender equa lity and the economic promotion of women, • Experience in regional programmes, • Work experience in Latin American countries, • Desirable experience as an investigator, panelist, advisor or promoter of investment programmes of social impact, • Desirable membership and participation in networks and forums of international articulation linked to the financial system and investment mechanisms, as well as networks related to the business world, • Fluent in English and Spanish,
30 20 20 20 20 20 20
Specialist in business development with gender perspective • University degree in social and/or economic area, • Gender studies, • Experience in Programmes related to gender studies and the economic empowerment of women, particularly in the area of entrepreneurship and female business development, • Work experience in Latin American countries,
20 20 40 20
3.2 Work team: • one (1) professional with and investigator profile and work experience in the financial system and investment mechanisms in Latin America with fluency in English and Spanishc • one (1) professional with a logistical administrative profile and work experience in organizing international events, with fluency in English and Spanish • one (1) professional part-time for support work with a technical profile and experience appropriate to development in these phases of the programme, with fluency in English and Spanish.
100 50 50
TOTAL MARKS 1,000
70% of 1,000 pts. = 700 pts. necessary to pass the technical evaluation. The proposal will be rejected at this stage, if it does not manage to attain the minimum percentage of 70% of the total possible technical score of 1,000 marks
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ANNEX 4
FORMAT OF TECHNICAL PROPOSAL Technical proposals not presented in this format may be rejected. Financial proposals should be presented in a separate envelope or attached to an electronic mail separately to a different e-mail address to that of the electronic presentation of the technical proposal. It is also requested to include a declaration of a maximum of one page in which you value and indicate why your company/organization/association of society is the most suited to carrying out the task.
Name of the proposing Organization:
Country of origin and registry:
Type of entity/legal organization:
Name of contact person for this proposal:
Address:
Telephone:
E-mail address:
Section 1.0: Expertise and capability of the proposer
1.1 Organization/business profile • Antecedents: Supply a brief description of the organization presenting the proposal, including annual earnings in its case, the year and country of its establishment, the types of activities carried out. • Financial capability: The proposer should demonstrate its financial capability and reliability with regard to the requirements of the Terms of Reference, which may be established by the supporting documents which include for example the most recent audited financial accounts, duly certified by a public account or other certification.
1.2 Adverse judgements or awards • Reference should be made to any adverse judgments or awards
1.3 General Organizational Capability • Summary of the general capability of the organization which would probably affect performance (that is, the size of the organization, strength of the management support controls in Programmes, for example, management of Progammes, creation of world networks, financial stability). Include a description of experiences (past and present) and the relationships which have a direct bearing on the performance of the Terms of Reference. Include the efforts at relevant collaboration in places where the organization has participated. • Explain the associations with local organizations or others related to the performance of the term of reference. Special attention should be paid to providing a clear picture of its tasks, responsibilities, information channels and accountability. Engagement letters from partners and an indication whether some or all have worked together previously.
1.4 Subcontracting • Explain if any work is subcontracted, to whom, what percentage of the work, the reason, and the role of the proposed subcontractors. Special attention should be paid to providing a clear picture of the function of the roles, responsibilities, information channels and accountability.
1.5 Procedures of quality, risk and mitigation measures
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• Describe the potential risks for the fulfillment of the terms of reference which may impact the performance and the opportune termination of the expected products, such as quality. Describe the measures which will be put in place to mitigate these risks. Provide the certificate(s) for the accreditation of the processes, for example, the ISO policy, etc.
1.6 Relevance of specialized knowledge and experience in similar Programmes • Detail any specialized knowledge which may be applied to carry out the terms of reference, including experiences locally and/or in the region. • Describe the experience of the Organization in relation to carrying out similar services/works. Experience with other organizations of the UN/multilateral organizations or programmes is highly desirable. • Detail at least 3 or 4 experiences
Programme
Client
Value of contract Period of performance
(From/A)
Roles in relation to services rendered
Contacts (Name, Telephone, E-mail)
1-
2-
3-
4-
Section 2.0: Proposal, work plan and approach
2.1 Analysis of general approach and proposed methodology • Provide a description of the general approach, including a brief reference to the conceptual framework • Describe the methodology to use for the development of the consultancy • Develop a work plan by product, detailing the tasks planned and the timetable for their implementation, and identify key players for their development. • Explain the understanding of the necessities raised by UN Women for the contracting of services. • Identify the gaps and challenges in the existing terms of information for the development of the consultancy and how it is planned to deal with them • Describe how your organization adheres to the contracting principles of UN Women for the acquisition of the service:
a) Best value for money b) Impartiality, integrity and transparency c) Effective competence d) The best interest of UN Women
2.2 Management: Work plan by products, timetable and key players • Provide a detailed description of work plan by product, specifying the tasks planned and the timetable for its implementation, and identifying key players for their development.
2.3 Relative approach to the context and the relevant players in relation to the service required • Provide a detailed description on how the organization/business will interact with the context in which the consultancy will develop and will connect with the key players in the setting linked to the required services as a part of the terms of reference
Section 3.0: Plan of resources and work team
3.1 Composition of proposed team to develop the terms of reference and the proposed tasks Describe the availability of resources in terms of personnel and the necessary facilities to attend to the terms of reference (TDR). Describe the structure of the team/proposed personnel, and the tasks (including supervision) assigned to each one. An organizational chart should be presented illustrating the location of the office (city and country), the lines of responsibility, along with a description of said organization and the team structure.
3.2 Profile on gender equality • It is highly recommended to the proposer to include information on the percentage of women: (1) employed in the organization of the proposer, (2) in (3) shareholders, executive positions and senior management. Even though this will not be a factor in evaluation, UN Women is collecting data for statistical purposes in support of its mandate to promote gender equality and empowerment of women.
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• The proposers are equally invited to: (1) become signatories of the Principles of Empowerment of Women (if it has more than 10 collaborators) http://weprinciples.org/Site/PrincipleOverview ; or (2) sign the voluntary agreement to promote gender equality and autonomy of women(if less than 10 employees). The good practices of companies that are gender-responsive may be found at: http://weprinciples.org/Site/CompaniesLeadingTheWay/
• Present resumé of proposed personnel who will be involved, whether full-time or part-time. • Disclose relevant academic qualifications, specialized courses and pertinent work experience. • Substitution of key personnel will only be authorized according to paragraph 2.4 of the General Conditions of the Contract. • Please use the format below, with each CV no longer than three pages.
Example of staff resumé:
Name:
Assigned position
Nationality
Linguistic Abilities (languages):
Academic titles and other certificates
Work History: From [Year]: __________________ To [Year]: _____________ Employer: _________________________________________ Position Held: ______________________________________
Relevant experience (From the most recent; among the work that the individual has performed, indicate the following information for those which best show their capacity for performing the tasks listed in the terms of reference. Insert as many as considered appropriate as is necessary.)
Period:
Name of employer:
Position, main characteristics of the Programme, activities performed
References (minimum 3)
(Name/position/Organization/contact information – telephone; e-mail)
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ANNEX 5
FORMAT OF FINANCIAL PROPOSAL The financial proposal should be presented as a PDF file independent of the rest of the Proposal, as indicated in Clause 3.4.1 of the Instruction to Proposers. The components which make up the total price should provide sufficient details to allow UN Women to determine the compliance of the proposal with the requirements asked for in the terms of reference (TDR) according to the Proposal Request (RFP). The proposer should include a complete breakdown of the elements of the costs associated on each line item and the costs associated with each proposed subcontract/sub-award (breakdown separately) for the duration of the contract. Provide separate figures for each set, grouping or functional category. The estimates for the elements whose cost is re-embursable, if any, such as trips and extra expenses should be listed separately. In the case of an equipment item for presenting a service, the financial proposal should include figures for both options: purchase, lease/rental. UN Women reserves the option of lease/rental or direct purchase of the equipment through the contractor. In addition, the financial proposal should include, but not necessarily be limited to, the following documents: 1. A summary of the price in letters and figures i. Breakdown of prices The price should cover all the services which are provided and should give details of the following:
a. An overall rate for fees per working day for each expert/consultant assigned to the team. The rate of fees should include the payment of each expert, all the administrative cost of employing the expert, the general support margin. b. An overall daily allowance (known as “daily rate”) for each day in which the experts will be in the field, for the implementation of the assignment, if applicable. c. An overall amount (all inclusive) for necessary international trips and expenses related to the most suitable means of transport and the most practical, direct and economical route, as well as accommodation and sustenance expenses. The breakdown should show the number of return trips per team member, if applicable. d. An overall amount (all inclusive) for local trips and journeys, if applicable.. e. If applicable, other necessary costs not covered for the purposes of the assignment, by paragraphs previously or latterly such as: translation, communication, printing and sending information produced during the session, rent and delivery of any instrument which the team requires to be provided by the bidder/proposer to effect the required services, offices, investigations, surveys, etc.
f. Summary of the total cost of the proposed services. ii. Payment timetable:
. The proposed payment timetable may be expressed by the proposer, and the payment will be made through UN Women in the currency quoted in the Proposal Request. . The payment timetable should be linked to the delivery of products specified in the technical proposal, according to the delivery of each one of the products to the complete satisfaction of UN Women, by 100% of the amount proposed for each product. . The prices quoted should exclude taxes, since the United Nations and its subsidiaries are tax exempt. . In the case of two (2) proposals being evaluated and found to be the same in terms of technical competence and price, UN Women will award the contract to the company which is owned by women of has a majority of women; this is in support of the main mandate of UN Women. . In the case of both companies being owned by women and having women in the majority, UN Women will request a final definitive offer from both proposers and will make a final comparison. . The first payment cannot exceed 20% of the total contracted.
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A. Breakdown of costs by products/deliverables
Product/ Deliverable Percentage of the total price
Price (Overall amount, All included)
Delivery Period (if applicable)
1 Product 1 (deliverable 1.1)
2 Product 2 (deliverables 2.1, 2.2 and 2.3)
3 Product 3 (deliverables 3.1 and 3.2)
4 Product 4 (deliverables 4.1 y 4.2)
5 Product 5 (deliverables 5.1 and 5.2)
6 Product 6 (deliverables 6.1, 6.2 and 6.3)
Total 100% MXN………
Note: This calculation sheet should be accompanied by a short narrative summary explaining the figures provided and adding any other relevant information used in making the detailed calculations. The financial proposal should be authorized and signed as follows: Signature of the Financial Proposal “Duly authorized to sign the Proposal in the name of and representing”
Name of Organization
Signature of legal representative/ Seal of the Organization/
Date
Name of legal representative
Street address
Telephone
E-mail contact
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ANNEX 6
FORM FOR PRESENTATION OF PROPOSAL
The proposer should complete this form according to the instructions indicated. Alterations may not be made to this form nor will substitutions be accepted. A: UN Women – Regional Office for the Americas and the Caribbean Date: (insert the date of the proposal) We, the undersigned persons, declare that: (a) We have examined and we find no objection whatsoever to the solicitation document/base document/ bases of
the proposal; (b) We offer to provide in accordance with the solicitation document LAC30RFP263 - “Development of a proposal for
an Innovative Investment Mechanism with a positive impact on gender equality” and to complete, if our proposal is accepted, to begin and deliver all the goods/ services specified in the contract within the stipulated time limit;
(c) We assure the due diligence, with respect to the legal revision and the capacity to comply with all the terms and conditions of the contract, has been completed before our bid. The presentation of this bid is confirmation of the acceptance of a possible contract with UN Women included in the present document;
(d) We offer to provide for the amount determined in accordance with our financial proposal, presented according to instructions which appear in the proposal instruction page;
(e) Our proposal will be valid for a period of _____ days from the date fixed for the opening of the proposals according to the Proposal Request, and will continue to be linked to us and may be accepted at any time before the expiry date;
(f) If our proposal is accepted, we commit to obtaining a guarantee of compliance according to the instructions which appear on the instruction page (does not apply);
(g) We, the undersigned, including all the subcontractors and suppliers of any part of this contract have the nationality of the countries: [insert the nationality of the proposer, including those of all members of the proposing team]
(h) We have no conflict of interest according to Clause 1.2 (Eligible proposers) of the Instructions to Proposers according to the Proposal Request(RFP);
(i) Our organization/company/society/ association, its affiliates or subsidiaries, including any subcontractor or provider of any part of this contract, have not been declared ineligible by UN Women, in agreement with Clause 1.2 (Eligible Proposers) of the Instructions to Proposers according to the RFP;
(j) We understand that UN Women is not obliged to accept the lowest evaluated proposal not any other which it may receive.
Signature:
Signature of the person subsequently named
in the capacity of:
Legal Capacity of the signatory
Name:
Complete name of the signatory of the Proposal Presentation Form
Duly authorized to sign the proposal and in the name of:
Insert full name of proposer
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Dated the
Insert the date of the signature
ANNEX 7
VOLUNTARY AGREEMENT
Voluntary Agreement to Promote Gender Equality and the Economic Empowerment of Woman
Between
(Name of Contractor)
And
The United Nations Agency for Gender Equality and the Economic Empowerment of Woman The United Nations Agency for Gender Equality and the Economic Empowerment of Woman, an entity of the United Nations established by the United Nations General Assembly in its resolution 64/289 of July 2nd, 2010 (henceforth referred to as "UN Women”) strongly encourages the (Name of Contractor) (henceforth referred to as the "Contractor”) to participate in achieving the following objectives:
Recognize the values and principles of gender equality and the empowerment of woman; Provide information and statistical data (which refer to the policies and initiative which promote gender
equality and the empowerment of woman) on request; Participate in dialogues with UN Women to promote gender equality and the empowerment of woman in its
location, industry and organization; Establish corporate high-level leadership for gender equality; Treat women and men with justice and respect and support human rights and non-discrimination in the
workplace; Assure health, security and well-being of all collaborating women and men; Promote education, entertainment and professional development for women; Implement practices which will empower women to in business development, supply chain and trade; Promote equality through community initiatives and advocacy; Measure and publicly inform on advances in order to achieve gender equality.
In the name of the company/firm/organization/association: Name: Title: Address: Signature: Date:
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ANNEX 8
SAMPLE OF PROPOSAL CONTRACT Sample of Contract for Professional Service https://unwomen.sharepoint.com/management/Procurement/_layouts/15/WopiFrame.aspx?sourcedoc={04415D13-8F42-490A-8CC4-DB8D3BDB7571}&file=Es%20Model%20Professional%20Service%20Contract%20-%20Over%2030,,000%20Value.docx&action=default
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ANNEX 9
GENERAL CONDITIONS OF THE CONTRACT
The General Conditions of Contracting may be accessed by the proposers at the following link
For presentation of professional services:
http://www2.unwomen.org/~/media/commoncontent/procurement/unwomen-generalconditionsofcontract-services-
es.pdf?v=1&d=20150416T202854
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ANNEX 10
INFORMATION FORM ON THE JOINT VENTURE, CONSORTIUM OR ASSOCIATION
(to be completed and returned along with the technical proposal)
Information on the joint venture, consortium or association
Name of principal partner (entitled to oblige the joint venture, the consortium or the association during the bid presenting process and, in case the said organization results being awarded the contract, during its implementation)
[insert the name, address, telephone number, fax or mobile number and e-mail address]
Legal Description of the joint venture
[insert the legal description of the joint venture] {Attach photocopy of the articles of association or the registration document of the joint venture, according to clause 3 (Admissible Bidders)
Country of registry of the joint company
[insert the country of registry of the joint company]
Year of registry of the joint company [insert the year of registry of the joint company]
Registered address of the joint company in the country of registry
[insert the registered address of the joint company in the country of registry]
Name, authorized representative and contact information of each partner in the consortium or association
Name of partner: _____________________ Address: _____________________ Telephone number(s) : _____________________ E-mail Address:
Name of partner: _____________________ Address: _____________________ Telephone number(s) : _____________________ E-mail Address:
Name of partner: _____________________ Address: _____________________ Telephone number(s) : _____________________ E-mail Address:
Name of partner: _____________________ Address: _____________________ Telephone number(s) : _____________________ E-mail Address:
Consortium or association agreement Attach photocopies of the following original documents: [tick the relevant boxes of those for which copies are attached] Statutes or registration document of the company
indicated at point 2, according to Clause 3 (Admissible bidders).
Joint venture agreementor letter in which intention is expressed to sign such an agreement, signed by the representatives authorized by all parties.
Signatures of all the authorized partners/representatives:
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We hereby confirm that, in the case where we are awarded the contract, all parties making up the joint venture, consortium or the association will be together responsible for fulfilling the stipulations of the Contract to UN Women.
Name of partner: _____________________ Signature: ___________________________ Date:_______________________
Name of partner: _____________________ Signature: ___________________________ Date:_______________________
Name of partner: _____________________ Signature: ___________________________ Date:_______________________
Name of partner: _____________________ Signature: ___________________________ Date:_______________________
ANNEX 11
GUARANTEE INSTRUMENTS
Not applicable
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ANNEX 12
EXEMPTION OF RESPONSIBILITY
Not applicable
Name: [ ] (the “Visitor”) fills out this form for exemption of responsibility (“Exemption of responsibility”) in favour of the United Nations Agency for Gender Equality and Empowerment of Women ("UN Women"), an agency of the United Nations created by resolution 64/289 of the General Assembly of the United Nations, of 2nd July, 2010,
and its administrators, representatives, personnel and agents. By being granted access to the facilities situated in [insert address] (the “Facilities”), the Visitor recognizes, accepts and declares the following:
1. The Visitor recognizes that the Facilities are a dangerous place and there may exist in them security risks in
spite of precautions taken, and that access to the Facilities carries the risk of suffering lesions, illnesses or even death, as well as personal or material damage.
2. The Visitor assumes full responsibility derived from any risk of suffering lesions, illnesses or even death, as
well as personal or material damage, as a consequence of(or related to) his access to the Facilities. 3. The Visitor understands that the present exemption of responsibility exonerates UN Women from all
responsibility against claims or demands of any type which may intervene in relation to possible lesions, illnesses, death, and personal damage produced as a consequence of (or in relation to) access of the Visitor to the facilities, in other words by negligence of UN Women or their administrators, representatives, personnel or agents or for other reasons. The visitor equally understands that UN Women does not assume any responsibility nor obligation to give financial assistance of any kind, including but not limited to, a medical, health or invalidity insurance, in case the Visitor suffers lesions or illnesses.
I declare by this means to have read, accepted and remain legally obliged by the previous stipulations, for which I sign on the date indicated below. Name: _________________________________________________________________ Address: ________________________________________________________________________________
In case of emergency, contact:
Name: ______________________________________
Relationship to you: ______________________________________
Telephone number: ______________________________________
E-mail address: _____________________________________
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Signature: ______________________________________ Date: [DD]/[MM]/[YYYY]
ANNEX 13
CHECKLIST OF INFORMATION PRESENTED
The technical proposal should be sent in PDF format to the e-mail address specified in the invitation letter, and include:
• The technical proposal
• Presentation of Bids Form
• Joint Venture Form (if the bidder is this type of company)
• Voluntary Agreement to Promote Gender Equality and the Economic Empowerment of Woman (voluntary)
The economic proposal should be sent in PDF format to the e-mail address specified in the invitation letter, and include:
• The economic proposal
• Page of Excel calculations with economic data of the proposal (if required)
Tick the following boxes as a means of confirmation:
The sample of the Contract has been read and understood
The General Contract Conditions have been read, understood, and moreover have been reviewed by legal advisors for the purpose of confirming the capability of our organization to fulfil and accept all the terms with the aim of confirming
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ANEXO 14
Original version of Proposal Request in English available at
https://unwomen.sharepoint.com/management/Procurement/_layouts/15/DocIdRedir.aspx?ID=S2JVWQHSHYPP-
571-83
