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PUNJAB SKILLS DEVELOPMENT FUND

SKILLS FOR BIOGAS PLANTS

07-March-14

Request for Proposal - Skills for Biogas Plants

TABLE OF CONTENTS

SECTION 1 INSTRUCTIONS TO SERVICE PROVIDERS

SECTION 2 DATA SHEET

SECTION 3 TERMS OF REFERENCE


SECTION 1

INSTRUCTIONS TO SERVICE PROVIDER


1. Definitions

a. “Agreement” means the Agreement signed by the Punjab Skills Development Fund (PSDF) and the Service Provider along with all the attached documents thereto.

b. “Board” means Board of Directors of PSDF, a company incorporated under section 42 of the Companies Ordinance 1984.

c. “Client” means PSDF.d. “Day” means calendar day.e. “Data Sheet” means such part of the Instructions to Training Service Providers

used to reflect specific conditions.f. “Eligible Person” means any person who falls within the category defined in the

data sheet for training under the Skills for Biogas Plants.g. “Foreign Personnel” means Personnel who at the time of being so provided had

their domicile outside Pakistan.h. “Government” means the Government of the Punjab and all its associated

departments, agencies, autonomous/semiautonomous bodies, local Governments, boards, universities and similar other organizations.

i. “Instructions to Service Providers” means the document which provides shortlisted Training Service Providers with all information needed to prepare their Proposals.

j. “Training Service Provider” means the organisation responsible for managing training, reporting, record keeping and delivering the projects under the agreement.

k. “Local Personnel” mean Personnel who at the time of being so provided had their domicile inside Pakistan.

l. “LOI” means the Letter of Invitation sent by the Client to the shortlisted Service Provider.

m. “Personnel” mean temporary or permanent staff employed by Service Provider and assigned to perform the Services or any part thereof.

n. “Professional Staff” includes management, training or monitoring staff of Service Provider.

o. “Proposal” means the Technical Proposal and the Financial Proposal.p. “RFP” means the Request for Proposal prepared by the PSDF for the selection of

a Training Service Provider.q. “Services” mean one or more of the services specified in the data sheet and

ancillary activities performed by the Service Provider in pursuance of the Agreement.

r. “Trainee” means any eligible person who is resident of the target area and is selected for vocational training by the Service Provider.

s. “Target Area” means any area defined in the data sheet.t. “Terms of Reference” (TOR) means the document included in the RFP as a

Section which explains the objectives, scope of work, activities, tasks to be performed, respective responsibilities of the Client and the Service Provider, and expected results and deliverables of the assignment.

2. Introduction

2.1. The Client named in the Data Sheet will select an entity (Training Service Provider) for each district-Bahawalpur, Bahawalnagar, Lodhran, Muzaffargarh, Rahim Yar Khan, Vehari, Khanewal, Lahore, Sheikhupura, Faisalabad, Chiniot, Sargodha, Gujranwala and Narowal in accordance with the method of selection specified in the Data Sheet for providing Services.

Instructions to Service Provider Page 1


2.2. The shortlisted Training Service Providers are invited to submit a Technical Proposal and a Financial Proposal for Services required for the assignment named in the Data Sheet. The proposals should be in separate marked and sealed envelopes. The Proposal will form the basis for agreement negotiations and ultimately for signing of the Agreement with the selected Training Service Provider/s.

2.3. Training Service Providers should familiarize themselves with the assignment conditions and take them into account while preparing their Proposals. To obtain first-hand information on the assignment, they are encouraged to attend a pre-proposal conference if one is specified in the Data Sheet.

2.4. Attending the Capacity building seminar is mandatory. Training Service Providers should contact the Client’s representative named in the Data Sheet to obtain additional information on the Capacity building seminar. They should ensure that the PSDF officials are informed well-ahead of time in case they wish to visit the Client.

2.5. The Client will provide at no cost such inputs as specified in the Data Sheet.2.6. Training Service Provider/s shall bear all costs associated with the

preparation and submission of their proposals and agreement negotiations. The Client is not bound to accept one or any proposal and reserves the right to annul the selection process at any time prior to Agreement award, without thereby incurring any liability to the Service Provider/s.

3. Conflict of Interest

3.1. PSDF policy requires that Training Service Provider/s supply professional and objective Services and at all times, hold the Client’s interests paramount, strictly avoid conflicts with other assignments or their own corporate interests and act without any consideration for future work.

3.2. Without limitation on the generality of the foregoing, Training Service Provider shall be considered to have a conflict of interest and shall not be recruited under any of the circumstances set forth below:

a. Conflicting assignmentsA Training Service Provider (including its Personnel) or any of its affiliates shall not be hired for any assignment that, by its nature, may be in conflict with another assignment to be executed for the same or for another Client. These cases include, but are not limited to the following: Any entity engaged for providing training services under a project shall

not be engaged for third party monitoring for the same project. An entity selected for Services shall be excluded from downstream

supply of any other service related to the Assignment other than a continuation of the “Services” under the on-going Assignment. Training Service Providers assigned for a specific project, shall not undertake any other assignment which, by its nature, may be in conflict with any of their other past or present assignments.

Training Service Providers must notify the Client if they own any proprietary products or systems which they may recommend to a Client, or if they hold any interest in such products, to ensure transparency and to ensure that no conflict shall arise in the evaluation and application of their recommendations.



b. Conflicting relationships A Training Service Provider (including its Personnel) or any of its

affiliates that has a business or family relationship with a member of the PSDF Board, Management, or staff who is directly or indirectly involved in the preparation of Terms of Reference, selection process of Training Service Providers and/or supervision of the Agreement may not be awarded an Agreement unless conflict stemming from this relationship has been resolved in a manner acceptable to the Board throughout the selection process and the execution of the Agreement.

Training Service Provider/s have an obligation to disclose any situation of actual or potential conflict that impacts their capacity to serve the best interest of their Client and Trainees, or that may reasonably be perceived as having this effect. Failure to disclose said situations may lead to disqualification of the Training Service Provider/s or the termination of its Agreement.

Current employees of the Client shall not work as Training Service Providers.

3.3. Fraud and Corruptiona. PSDF requires Training Service Provider/s participating in provision of

Service/s to adhere to the highest ethical standards, both during the selection process and throughout the execution of an agreement. In pursuance of this policy, PSDF defines, for the purpose of this paragraph, the terms set forth below as follows: “Corrupt practice” means the offering, giving, receiving, or

soliciting, directly or indirectly, of anything of value to influence the actions of any employee of PSDF in the selection process or in agreement execution;

“Fraudulent practice” means a misrepresentation or omission of facts in order to influence a selection process or the execution of an agreement;

“Collusive practices” means a scheme or arrangement between two or more with or without the knowledge of the Client, designed to establish prices at artificial, non-competitive levels;

“Coercive practices” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in a procurement process, or affect the execution of an agreement.

b. PSDF will reject a proposal for award if it determines that the Training Service Provider recommended for award has directly or through an agent, engaged in corrupt, fraudulent, collusive or coercive practices in competing for the agreement in question. PSDF may also impose penalties on a Training Service Provider, including declaring it ineligible, either indefinitely or for a stated period of time, for PSDF funding, if at any time it determines that the Service Provider has, directly or through an agent, engaged in corrupt, fraudulent, collusive or coercive practices in competing for, or in executing, a PSDF funded project.

c. PSDF will have the right to inspect Training Service Provider’s accounts and records and other documents relating to the submission of proposals and agreement performance, and have them audited by auditors appointed by PSDF.

d. Training Service Providers shall furnish information on commissions and gratuities, if any, paid or to be paid to agents relating to this proposal and during execution of the assignment if the Training Service Provider



is awarded the Agreement, as requested in the Financial Proposal submission form.

4. Proposal Submission

Shortlisted Training Service Provider/s may submit single technical proposal for one or more districts. Its evaluation will be valid for all districts indicated in the Proposal. However separate Financial Proposal for each district will be required.

5. Proposal Validity

The Data Sheet indicates how long the Proposal must remain valid after the submission date. During this period, Training Service Provider/s shall maintain the availability of professional staff nominated in the Proposal. If the need arises; the Client may request Training Service Provider/s to extend the validity period of their proposals. Those who agree to such extension shall confirm that they maintain the availability of the professional staff nominated in the Proposal, in their confirmation of extension of validity of the Proposal. Training Service Providers may submit new staff in replacement, which would be considered in the final evaluation for agreement award. Training Service Providers, who do not agree, have the right to refuse to extend the validity of their Proposals.

6. Eligibility of Engaging Other Partners

In case a shortlisted Training Service Provider intends to associate other implementation partner/s, it cannot do so in accordance with instructions provided in the data sheet.

7. Clarification and Amendment of RFP Documents

7.1. Training Service Providers may request a clarification of any of the RFP documents up to the number of days indicated in the Data Sheet before the proposal submission date. Any request for clarification must be sent in writing, or by standard electronic means to the Client’s address indicated in the Data Sheet. The Client will respond in writing, or by standard electronic means and will send written copies of the response (including an explanation of the query but without identifying the source of inquiry) to all shortlisted Service Providers.

7.2. At any time before the submission of Proposals, the Client may amend the RFP by issuing an addendum in writing or by standard electronic means. The addendum shall be sent to all Service Providers and will be binding on them.

7.3. Training Service Providers shall acknowledge receipt of all amendments. The client may, extend the deadline for the submission of Proposals in order to give Training Service Providers reasonable time for making amendments in their Proposals.

8. Preparation of Proposals

8.1. The Proposal, as well as all related correspondence exchanged by the Training Service Provider and the Client, shall be written in the language (s) specified in the Data Sheet.

8.2. In preparing their Proposal, Training Service Providers are expected to examine in detail the documents comprising the RFP. Material deficiencies in providing the information requested may result in rejection of a Proposal.



8.3. While preparing the Technical Proposal, Training Service Providers must give particular attention to the following and should understand that: Sub-contracting of any service is not allowed Provision of evidence of previous training experience is required Training Service Provider cannot propose more than 1000 trainees

9. Technical Proposal Format and Content

Training Service Provider/s shall provide Technical Proposal on the prescribed Format (Section 3) enclosed in this RFP. The Technical Proposal shall not include any financial information. A Technical Proposal containing financial information will be declared non responsive.

10. Financial Proposals

10.1.The Financial Proposal shall be prepared using the attached Format (Section 4). It shall list all costs associated with the provision of Services and admissible expenses mentioned in data sheet.

10.2.PSDF will consider costs in the manner specified in Data Sheet.

11. Taxes

11.1.Training Service Provider/s will be subject to local taxes (such as: value added or sales tax or income taxes on non-resident Foreign Personnel, duties, fees, levies etc.) on amounts payable by the Client under the Agreement. However, the Client will state in the Data Sheet if the Service Provider is subject to payment of any taxes. The quoted costs should be exclusive of taxes which will be the basis for evaluation. However, the Training Service Provider should specify applicable taxes in the Financial Proposal, which will be discussed in agreement negotiations and applicable amounts will be included in the Agreement.

11.2.Training Service Provider/s should quote the price of their services in Pakistani Rupees. Commissions and gratuities, if any, paid or to be paid by Training Service Provider/s and related to the assignment will be listed in the Financial Proposal.

12. Submission, Receipt, and Opening of Proposals

12.1.The original proposal shall contain no interlineations or overwriting except as necessary to correct errors made by the Service Providers themselves. The person who signs the proposal must initial such corrections. All pages of the proposals must be numbered and should bear initial of the person who signs the proposal. Submission letters for both Technical and Financial Proposals should respectively be in the attached format.

12.2.The CEO or an authorized representative of the Training Service Provider shall initial all pages of the original Technical and Financial Proposals. In case of latter, an authorization shall be provided which shall be in the form of a written power of attorney accompanying the Proposal or in any other form demonstrating that the representative has been duly authorized to sign.

12.3.Hard copy of the Technical Proposals shall be sent to the addresses referred to in Data Sheet. All required copies of the Technical Proposal are to be made from the original. If there are discrepancies between the original and the copies of the Technical Proposal, the original governs.

12.4.The Technical Proposal shall be placed in a sealed envelope clearly marked “TECHNICAL PROPOSAL”. Similarly, the district wise Financial Proposals



shall be placed in sealed envelopes clearly marked “FINANCIAL PROPOSAL” followed by the name of the assignment along with name of district and with a warning “DO NOT OPEN WITH THE TECHNICAL PROPOSAL”. The envelopes containing the Technical and Financial Proposals shall be placed into an outer envelope and sealed. This outer envelope shall bear the submission address and title of the Assignment mentioned in data sheet and clearly marked “DO NOT OPEN, EXCEPT IN PRESENCE OF THE OFFICIAL APPOINTED, BEFORE SUBMISSION DEADLINE”. The Client shall not be responsible for misplacement, losing or premature opening if the outer envelope is not sealed and / or marked as stipulated. This circumstance may be case for Proposal rejection. If the Financial Proposals are not submitted in separate sealed envelopes duly marked as indicated above, this will constitute grounds for declaring the Proposals non-responsive.

12.5.The Proposals must be sent to the address/addresses indicated in the Data Sheet and received by the Client not later than the time and the date indicated in the Data Sheet, or any extension to this date in accordance with these instructions.

12.6.Any proposal received by the Client after the deadline for submission shall be returned unopened.

12.7.The Client shall open the Technical Proposal immediately after the deadline for their submission. The envelopes with the Financial Proposal shall remain sealed and securely stored.

13. Proposal Evaluation

13.1.From the time the Proposals are opened to the time the Agreement is awarded, the Training Service Providers should not contact the Client on any matter related to its Technical and/or Financial Proposal. Any effort by Training Service Providers to influence the Client in the examination, evaluation, ranking of Proposals, and recommendation for award of Agreement may result in the rejection of the Service Providers’ Proposal. However the Client may contact the Service Provider for seeking clarification of any aspect of technical proposal or demand any missing information.

13.2.Evaluators of Technical Proposals shall have no access to the Financial Proposals until the technical evaluation is concluded.

14. Evaluation of Technical Proposals

14.1.The evaluation committee shall evaluate the Technical Proposals on the basis of their responsiveness to the Terms of Reference, applying the evaluation criteria, sub-criteria, and point system specified in the Data Sheet. Each responsive Proposal will be given a technical score (St). A Proposal shall be rejected at this stage if it does not respond to important aspects of the RFP, and particularly the Terms of Reference or if it fails to achieve the minimum qualifying technical score indicated in the Data Sheet.

15. Financial Proposals

15.1.During the technical evaluation, the committee may amend number of proposed trainees of a trade or change location of training. If any amendment is made in the technical proposal, the Training Service Provider will be informed accordingly and will be given the option to revise financial proposal.



15.2.The financial Proposals of those Training Service Providers who achieve score above the minimum qualifying technical score shall be opened.

15.3.After the technical evaluation is completed, the Client shall inform the Training Service Providers, who have submitted proposals, the technical scores obtained by their Technical Proposals and shall notify those whose Proposals did not meet the minimum qualifying score or were considered non responsive to the RFP and TOR, that their Financial Proposals will be returned unopened after completing the selection process. The Client shall simultaneously notify in writing Training Service Providers that have secured the minimum qualifying technical score, the date, time and location for opening the Financial Proposals. Training Service Provider’s attendance at the opening of Financial Proposals is optional. The opening date shall be set so as to allow interested Training Service Providers sufficient time to make arrangements for attending the opening.

15.4.Financial Proposals shall be opened in the presence of the Training Service Providers’ representatives who choose to attend. The name of the Training Service Providers and their technical scores shall be read aloud. The Financial Proposal of those who met the minimum qualifying mark will then be inspected to confirm that they have remained sealed and unopened. These Financial Proposals shall be then opened, and the total prices read aloud and recorded.

15.5.The Evaluation Committee will correct any computational errors. When correcting computational errors, in case of discrepancy between a partial amount and the total amount, or between word and figures, the formers will prevail. In addition to the above corrections, all activities and items described in the Technical Proposal but not priced, shall be assumed to be included in the prices of other activities or items.

15.6.Quality and Cost Based Selection (QCBS) method will be used for evaluation of proposal. The lowest evaluated Financial Proposal (Fm), on the Training Fee per Trainee basis, will be given the maximum financial score (Sf) of 100 points. The financial scores (Sf) of the other Financial Proposals will be computed as indicated in the Data Sheet. Proposals will be scored using combined technical (St) and financial (Sf) scores using the weights (T = the weight given to the Technical Proposal; P = the weight given to the Financial Proposal; T + P = 1) indicated in the Data Sheet: S=S t∗T+S f∗P.

15.7.All the firms will be ranked based upon the combined technical and financial score. The final selection will be made to ensure adequate quality, coverage and achievement of the set targets.

16. Negotiations

16.1.Negotiations will be held at the date and address indicated in the Data Sheet. The invited Training Service Providers will, as a prerequisite for attendance at the negotiations, confirm availability of all Professional staff. Failure in satisfying such requirements may result in the Client proceeding to negotiate with the next-ranked Training Service Provider.

16.2.Representatives conducting negotiations on behalf of the Training Service Provider must have written authority to negotiate and conclude an Agreement.

17. Technical Negotiations

17.1.Negotiations will include a discussion of the Technical aspect of Service and any suggestions made by the Training Service Provider or the Client to



improve the Terms of Reference. The Client and the Training Service Providers will finalize the Terms of Reference, staffing schedule, delivery schedule, logistics, and reporting. These documents will then be incorporated in the Agreement as “Description of Services”. Special attention will be paid to clearly defining the inputs and facilities required from the Client to ensure satisfactory implementation of the assignment. The Client shall prepare minutes of negotiations which will be signed by the Client and the Training Service Provider.

18. Financial Negotiations

18.1.If applicable, it is the responsibility of the Training Service Provider, before starting financial negotiations, to determine the tax amount to be paid by the Training Service Provider under the Agreement.

18.2.The financial negotiations will reflect the agreed technical modifications in the cost of the services. Financial negotiations can involve the remuneration rates for staff or other proposed unit rates if there is a revision of scope or if the bid rate exceeds the available budget or the limit fixed by PSDF Board of Directors.

19. Availability of Professional Staff / Experts

19.1.Having selected the Training Service Providers on the basis of, among other things, an evaluation of proposed Professional staff, the Client will require written assurance that the Professional staff will be actually available. The Client will not consider substitutions during agreement negotiations unless both parties agree that undue delay in the selection process makes such substitution unavoidable or for reasons such as death or medical incapacity or other extenuating circumstances. If this is not the case and if it is established that Professional staff were offered in the proposal without confirming their availability, the Training Service Provider may be disqualified and next Training Service Provider with highest score will be invited. Any proposed substitution shall be agreed beforehand and must have equivalent or better qualifications and experience than the original candidate and be submitted within the period of time specified in the letter of invitation to negotiate.

20. Conclusion of the Negotiations

Negotiations will conclude with a review of the draft Agreement. To complete negotiations the Client and the Training Service Providers will initial the agreed Agreement. If negotiations fail, the Client will invite next Training Service Provider with the highest score to negotiate an Agreement.

21. Award of Agreement

21.1.After completing negotiations the Client shall award the Agreement to the selected Training Service Providers and promptly notify all Training Service Providers who have submitted proposals. After Agreement signature, the Client shall return the unopened Financial Proposals to the unsuccessful Training Service Providers.

21.2.The Training Service Provider is expected to commence the assignment on the date and at the location specified in the Data Sheet.



22. Confidentiality

Information relating to evaluation of Proposals and recommendations concerning awards shall not be disclosed to the Training Service Providers who submitted the Proposals or to other persons not officially concerned with the process, until the publication of the award of Agreement. The undue use by any Training Service Provider of confidential information related to the process may result in the rejection of its Proposal and may be subject to the provisions of the relating to fraud and corruption.

23. Performance Bond

The compliance of performance bond may be required, if specified in the datasheet.


SECTION 2

DATASHEET


Data Sheet

Name of Assignment / Service

Skills for Biogas Plants

Name of Client Punjab Skills Development Fund (PSDF)

Time Schedule of Training Services

“Skills For Biogas Plants” is for enrolment during period from April 2014 to December 2015

Target Area / Districts of Trainees

Bahawalpur, Bahawalnagar, Lodhran, Muzaffagarh, Rahim Yar Khan, Vehari, Khanewal, Lahore, Sheikhupura, Faisalabad, Chiniot, Sargodha, Gujranwala and Narowal

Training Service Provider per District

Training Service Providers may bid for supply of training services in more than one district. However, the bids will be evaluated district wise. Top scoring Training Service Providers (TSP) in each district will be awarded the contract. A TSP may get selected in multiple districts, however, no TSP will be awarded more than 1000 trainees.

Eligibility of Training Service Provider / Lead Organisation

Lead Organisation can be one of the following types: Formal training institutes

(A training institute will deemed to be formal if it is registered with an accredited / statutory certification authorities such as National Vocational & Technical training Commission (NAVTTC), Punjab Board of Technical Education (PBTE), National Training Bureau (NTB), HEC recognized university for the relevant trade AND/OR regularly conducts training activity)

HEC-Accredited Universities Section 42 Companies Public Sector Training Institutes NGOs Registered with Pakistan Centre for Philanthropy

and having experience of biogas plant construction/training Firms in the business of Biogas Construction and having

proven training experience.

The Lead Organisation must fulfill the following conditions also:i. Must be registered with any Government authority or

regulatory body.ii. Must have valid NTN / FTN in name of the entity /

organisationiii. Must have audited financial statement for the financial year

2011-12 or 2012-13 issued by an ICAP Licensed Chartered Accountant (Public institutions are exempted from this condition).

iv. Must agree to open a separate bank account for funds provided by PSDF.

v. Must agree to allow PSDF assigned auditors to check the accounts opened for PSDF funding as and when required.

Must not be blacklisted by any organisation or is blacklisted/ debarred by PSDF. (Bidding entities are strongly advised to read “Policy for Blacklisting/Debarring of Training Service Providers” at www.psdf.org.pk/ under downloads.

Data sheet Page 1

http://www.psdf.org.pk/


Eligible Trainees (beneficiaries)

Only residents of Bahawalpur, Bahawalnagar, Lodhran, Muzaffagarh, Rahim Yar Khan, Vehari, Khanewal, Lahore, Sheikhupura, Faisalabad, Chiniot, Sargodha, Gujranwala and Narowal based upon temporary or permanent address on their CNIC or B-Form.

Age 15 & above, Must meet the entry requirements as specified in

respective training curricula posted on PSDF website (www.psdf.org.pk/downloads)

Must have CNIC (B-Form for less than 18 years age) with permanent or temporary residential address of the PSDF Target Districts.

Must not have availed PSDF-funded training through enrollment in a prior course/trade or in a course/trade running concurrently, regardless of whether training in the earlier/concurrent course/trade was completed or not.

Target Number of Trainees for the scheme

Total target number of trainees for the scheme are:

Biogas Plant Supervisor: 1,000

Biogas Plant Technician: 2,500

The number may be revised by the PSDF Board of Directors.

Number of Trainees per District

District wise allocation of seats are mentioned in Annexure A.

Training Services The training is required to be imparted for the following courses of one month duration: Biogas Plant Supervisor

Biogas Plant Technician

Minimum Training Hours

Biogas Plant Supervisor : 120 Hours

Biogas Plant Technician : 180 Hours

(During this time, the trainees will be in direct contact with the trainer. For practical training, each trainee is required to be engaged in performing practical independently / in small groups 3 to 4 trainees. It excludes the time required for completing home assignments).

Class Size Up to 25 according to availability of working places for practical and other facilities

Number of Classes per Batch

TSPs may propose multiple classes per batch. However there will be one class per location.TSPs may also propose multiple batches

Capacity building Seminar

Capacity building seminar will be held on March 17, 2014 at 11 a.m. in PSDF Lahore office:

Punjab Skills Development FundHouse No. 125 Abu Bakar Block,New Garden Town LahorePhone: 042 – 35913540-41

Attending of capacity building seminar is mandatory and is considered beneficial for preparation of proposals.

Data Sheet Page 2


Client’s Representative/ Contact Person

Aftab AhmadManager TechnicalTel: 042-35857780-81Cell #:0300 [email protected]

Client’s Input Publicity of the Programme and arrangements for dignitaries’ visits and ceremonies (in case a large scale graduation ceremony or other) at the completion of the assignment

Curriculum

Coordination with Testing & Certification authority

Stipend The stipend will be paid as follows: Biogas Supervisor: Rs. 7,500 per trainee Biogas Technician: Rs. 6,000 per trainee

The stipend will be paid upon successful completion of training through the Training Service Provider, as trainee support. The trainee support is separate from the training free per trainee

Basis of Financial Proposal

Training Fees inclusive of all training related expenses which includes but not limited to:

Training manual development / adaptation and their production,

Training of Trainers Community Mobilisation Cost Trainers’ remuneration Consumables Management, reporting and monitoring costs Utilities and Rent, Depreciation of tools and equipment Miscellaneous Training Costs Bags/Uniforms

(Exclusive of stipend and Testing & Certification Fee)Validity of Proposal 90 days from last date of submission.

Forming an association/consortium

Formation of consortium to enhance the capacity for community mobilization or training is allowed. However, only one Consortium Partner is allowed in addition to the Lead Organisation. The Consortium Partner must be registered with a government authority.

Community Mobilisation Mobilisation of community to get maximum application for admission will be responsibility of the TSP. It will lead to selection of suitable, interested and deserving candidates who are willing to work in the field after successful completion of the training.

Training commencement

Training will start only after training locations, facilities and training materials have been approved by PSDF.

Clarification Requests Requests addressed to Client’s Representative / Contact Person can be received latest by March 13, 2013.

Proposal Language English

Fixed Budget Not Applicable

Eligible Reimbursable Expenses

Training cost (all inclusive) as approved by PSDF.Capital cost will not be allowed except for depreciation / rental of

Data Sheet Page 3

mailto:[email protected]


durable goods.Currency All financial figures should be quoted in Pak Rupees as mentioned

in the Financial Proposal

Taxes Costs quoted should be exclusive of all taxes. However, Service Provider will be subject to tax on services at the prevailing rate. PSDF will deduct income or any other tax as applicable, following prevalent government rules, at the time of payment.

Submission of Proposal A single Technical Proposal is required to be submitted for each district, a separate Financial Proposal is to be submitted. Each Financial Proposal should be in a separately sealed envelope.

Envelopes containing Technical Proposal and Financial Proposals should be put into outer envelope and properly sealed & labelled.

Submission Address Punjab Skills Development FundHouse No. 125 Abu Bakar Block,New Garden Town LahorePhone: 042 – 35913540-41

Last Date of Submission

March 24, 2014; 17 Hrs.

Criteria for Evaluation of Proposals

Technical Score (St) =100

(Minimum Qualifying Technical Score = 65%)

Financial Score (Sf ) of the proposal

Sf=100∗Lowest Price

Price of ProposalUnderConsideration

Overall Score (S )=S t∗T+S f∗P ¿ St∗0.8+S f∗0.2

Method of Selection Quality and Cost Based.

For each district, the bidder with the highest weighted technical and financial score will be awarded the contract.

Expected Date and Address for Agreement Negotiations

Date: Will be communicated by the client subsequently

Address: Punjab Skills Development Fund,House No. 125 Abu Bakar Block, New Garden Town Lahoreor any other as notified.

Expected Date of commencement of the Assignment/Service:

May 2014

Location of Services District wise target of persons to be trained is mentioned in Annexure A. It is suggested to conduct the training in the relevant district in such a manner that interested person of different localities in a district are encouraged to participate in the training. Training Service Providers are required to propose the training location which will be subject to approval of PSDF.

Submission of Performance Bond

Not Applicable.

Any Special Condition PSDF may relax any or more conditions of the RFP under notice to all shortlisted Training Service Provider

PSDF shall engage a third party monitoring organisation to verify deliverables of the accepted proposal.

Data Sheet Page 4


PSDF Board of Directors may change overall targeted number of trainees and/or Training service providers

Mobilisation Advance & Bank Guarantee

A maximum of 10% of the contract amount can be given to meet mobilisation costs against irrevocable bank Guarantee as specified by PSDF.

Data Sheet Page 5


SECTION 3

TERMS OF REFERENCE (TOR)


The main objective of the vocational training to be imparted under PSDF’s Skills for Biogas Plants scheme is to promote income generation and employment opportunities of the target population. Another important objective of the scheme is to provide support services for shifting operation of agriculture tube wells on biogas.

Responsibilities of Training Service Provider:

i. Selection and placement of a dedicated team for the delivery of the project covering all aspects of the project.

ii. Select training sites at different locations (only one class of a course at one location will be allowed).

iii. Arrange training premises at identified sites and make provision of required machinery, equipment, tools, furniture and other physical facilities (e.g. washrooms, back-up power, drinking water etc.) ensuring availability of appropriate training and other facilities at each location.

iv. Endeavour that the training premises meets the following standardsa. Provides a space of at least 15 sq. feet for each person (excluding any training

equipment) to each traineeb. The classroom has proper ventilation, plastered & white washed and is not used

for any other purpose such as storage,c. If a room of a house is used for training, it must have separate access and must

be separate from the residential premisesv. Engage competent and qualified instructors and support staff and arrange their training

for delivery of training at a uniform standard at all locations. vi. Develop an internal monitoring system to assure quality training delivery. vii. Establish a system for providing reports to PSDF within stipulated time through regular

mail, email and/or on a web-based data management system as per requirements and monitoring guidelines developed by PSDF.

viii. Get the facilities and arrangements inspected by PSDF before start of training. ix. Mobilize the communities from the respective feeder area and select eligible and suitable

persons as per PSDF specified criteria, from the target group for the proposed skills training.

x. Ensure provision of vocational training in specified trades using the approved curriculum and manuals & following the agreed parameters.

xi. Provide all learning aids, teaching materials, consumables as per demand of curricula, and additional facilities free of cost to the trainees (all costs on account of these items will be included in training fee which will be paid by PSDF).

xii. Carry out internal monitoring to ensure quality training delivery. xiii. Facilitate and provide access to PSDF monitoring team to the training locations. xiv. Prepare and submit invoices to PSDF for release of funds as per actual enrollment and

PSDF guidelines. xv. Disburse stipend to the trainees, and maintain record of disbursement in the specified

manner. Manage a transparent system of payment of stipend to trainees (all record to be maintained).

xvi. To arrange for internal testing and issue completion certificates to successful trainees, Arrange for a simple graduation ceremony on course completion and inform PSDF at least one week before the event.

xvii. Maintain a separate bank account (for funds received from PSDF) and financial records relating to the assignment.

xviii. Display prominently signboards relating to the training, as per PSDF approved design. xix. Assist PSDF in any post-training study related to employment/placement of trainees

and/or assessment of improvement in financial/economic activity. xx. Establish linkage of the trained persons with employers or business clients.

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xxi. Assist PSDF in the arrangements of graduation ceremony, if arranged by PSDF (cost of such ceremony will be borne by PSDF).

xxii. Fulfill any other obligation agreed in the contract.Note: a. In case of non- compliance of the responsibilities, financial penalties will be

applicable.b. Training Service Provider will not charge any money from the trainees at any stage of

the training process, be it enrolment, training delivery or certification.

Responsibilities of Punjab Skills Development Fund are to:

1. Provide funds to meet the expenses on training as per rate, number of trainees and payment schedule agreed in the contract.

2. Provide funds for meeting costs on account of Trainee Support which include stipend, 3. Monitor / supervise the training directly or through third party.4. Take measures for quality control directly or indirectly.5. Arrange and finance a large scale graduation ceremony, only if planned by PSDF.6. Bear costs on account of publicity as considered appropriate by PSDF.7. Manage inspection of the facilities & arrangements and accord permission to start

training (i.e. issue a Notice to Proceed).

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