REQUEST FOR PROPOSAL - Valley Air Upgrade RFP.pdf · This Request for Proposal ... four people cameras for showing ... multiple table, podium, and ceiling microphones for providing

REQUEST FOR PROPOSAL

UPGRADE FOR VTC SYSTEMS

Direct All Inquiries To: Rich Burt, Communication Systems Analyst

San Joaquin Valley Unified Air Pollution Control District 1990 E. Gettysburg Avenue

Fresno, California 93726 Phone: (559) 230-6051

Fax: (559) 221-4270 Email: [email protected]

September 27, 2007

Proposal Deadline: 5:00 p.m. on Friday, November 2, 2007

TABLE OF CONTENTS

1.0 INTRODUCTION............................................................................................................. 4

2.0 BACKGROUND ............................................................................................................... 4

3.0 PROJECT APPROACH ................................................................................................ 13

4.0 SITE SPECIFIC INFORMATION ............................................................................... 14 4.1 FRESNO OFFICE: DESCRIPTION...................................................................................... 14 4.2 FRESNO OFFICE: UPGRADE SPECIFICATIONS FOR VTC SYSTEM ................................... 18 4.3 FRESNO OFFICE: UPGRADE SPECIFICATIONS FOR GOVERNING BOARD VTC SYSTEM .. 20 4.4 MODESTO REGIONAL OFFICE: DESCRIPTION................................................................. 21 4.5 MODESTO REGIONAL OFFICE: UPGRADE SPECIFICATIONS FOR VTC SYSTEM .............. 22 4.6 BAKERSFIELD REGIONAL OFFICE: DESCRIPTION........................................................... 23 4.7 BAKERSFIELD REGIONAL OFFICE: UPGRADE SPECIFICATIONS FOR VTC SYSTEM ........ 24

5.0 SERVICES TO BE PROVIDED ................................................................................... 26

5.1 DISTRICT RESPONSIBILITIES........................................................................................... 27 5.2 INTEGRATOR RESPONSIBILITIES ..................................................................................... 27

6.0 BIDDERS CONFERENCE............................................................................................ 28

7.0 MAINTENANCE AND SERVICE................................................................................ 29

8.0 TRAINING ...................................................................................................................... 31 8.1 INTRODUCTORY/OVERVIEW........................................................................................... 31 8.2 EQUIPMENT AND FACILITY OPERATION ......................................................................... 31

9.0 PROJECT COMPLETION AND PAYMENT SCHEDULE ..................................... 31

10.0 PROPOSAL DESCRIPTION ........................................................................................ 32

10.1 COMPANY PROFILE ........................................................................................................ 32 10.2 TECHNICAL PROPOSAL................................................................................................... 33 10.3 PROJECT MANAGEMENT ................................................................................................ 33 10.4 PRICING AND FINANCING SUMMARY.............................................................................. 33 10.5 PROHIBITED INTEREST ................................................................................................... 34

11.0 PROPOSAL EVALUATION......................................................................................... 34

12.0 PROPOSAL DEADLINE............................................................................................... 35

13.0 LIST OF APPENDICES ................................................................................................ 35 13.1 APPENDIX A: DISTRICT VTC UPGRADE PROJECT SCHEDULE (PROPOSED) ................... 36 13.2 APPENDIX B: DETAILED PRICING SUMMARY ................................................................ 37 13.3 APPENDIX C: DISTRICT NETWORK DIAGRAM ............................................................... 38 13.4 APPENDIX D: DISTRICT VTC EQUIPMENT INVENTORY................................................. 39 13.5 APPENDIX E: DISTRICT FACILITY FLOOR PLANS........................................................... 44

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1.0 INTRODUCTION The San Joaquin Valley Unified Air Pollution Control District (District) has operated a video teleconferencing (VTC) system since October 1996, with VTC rooms in each of the three District offices in Bakersfield, Fresno, and Modesto, California. The system’s communication hub is located at the Fresno site. Through the course of the system’s history, there have been several technology refreshes and upgrades to various components. However, some of the components have been in operation since the original installation. It is the District’s intention to upgrade the system components (both those identified within this RFP as well as any identified through potential RFP responses), for the dual purpose of taking advantage of newer technology and to upgrade components considered to be legacy or no longer maintainable. This Request for Proposal (RFP) is for a vendor to integrate system-wide upgrades to the District’s VTC audio, video, and control equipment. The system integrator’s work must be coordinated to minimize downtime for the VTC system. The integrator’s responsibilities, in summary, will include the following:

• Performing total project management for the VTC project.

• Designing and engineering the changes to the VTC system.

• Preparing space plan specifications as needed for VTC facility preparation work that will be carried out by the District. Ensuring that this work is completed in accordance with original space plan specifications.

• Purchasing, fabricating, and installing the VTC equipment.

• Providing complete line drawings and schematics for the systems. 2.0 BACKGROUND The District presently operates four VTC systems in three regional offices, located in Fresno, Modesto, and Bakersfield, California. These custom room systems are largely based on core Polycom equipment. The base components include Polycom VS4000 codecs; a Polycom MGC50+ MCU; AMX control systems; video equipment from Sony, Extron, Kramer, Leitch, and Panasonic; and audio equipment from Polycom, Biamp, Lectrosonics, Sabine, AudioTechnica, and Hafler. Various photos are included throughout Section 4: Site Specific Information. The Fresno VTC systems include two facilities. The Governing Board Room is a large custom board chambers for public meetings before the District’s 11-member Governing Board, and other various public meetings and workshops. The room consists of nine sets of dual monitors for local and remote video; four people cameras for showing various dais, staff table, and podium positions; a similar camera mounted in the ceiling as a document camera; multiple table, podium, and ceiling microphones for providing adequate audio coverage; and an AMX customized panel for controlling video and

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audio equipment and functionality. The supporting equipment racks are located within the computer room approximately 130’ from the Governing Board Room, with some auxiliary equipment in a cabinet as part of the dais. The Fresno VTC Room is a custom conference room with more traditional VTC capabilities for staff meetings and smaller public meetings and workshops. This “mirror-image” room consists of front and rear dual-system monitors for local and remote video; front and rear people cameras for showing both sides of the table and the audience; a similar camera mounted in the ceiling as a document camera; multiple table and ceiling microphones for providing basic audio coverage; and an AMX customized panel for controlling video and audio equipment and functionality. The supporting equipment rack is located within the computer room approximately 80’ from the VTC Room, with some auxiliary equipment in cabinets within the room. The Modesto VTC Room is a custom conference room with standard VTC capabilities. This “mirror-image” room consists of front and rear dual-system flat panel monitors for local and remote video; front and rear people cameras for showing both sides of the table, the podium, and the audience; a similar camera mounted in the ceiling as a document camera; multiple table, podium, and ceiling microphones for providing adequate audio coverage; and an AMX customized panel for controlling video and audio equipment and functionality. The supporting equipment rack is located within the computer room approximately 70’ from the VTC Room, with some auxiliary equipment in cabinets within the room. The Bakersfield VTC Room is a custom conference room with standard VTC capabilities. The room consists of dual-system monitors for local and remote video; a front people camera for showing one side of the table and the audience; a similar camera mounted in the ceiling as a document camera; a fixed rear camera for showing a portion of the front side of the table; multiple table and ceiling microphones for providing adequate audio coverage; and an AMX customized panel for controlling video and audio equipment and functionality. The supporting equipment rack is located within the computer room adjacent to the VTC Room, with some auxiliary equipment in cabinets within the room. (NOTE: For all rooms at all sites, the District currently possesses as-built AutoCAD drawings of the facilities and equipment, as well as all source code for the customized AMX control panels.) It is important to note that the District is very satisfied with the current approach to VTC already deployed. This project’s primary focus is on updating the VTC equipment to current technology. In addition, the current network topology provides nailed-up ISDN connectivity between offices, providing reliable and consistent VTC services to the Governing Board members, as well as District staff and the public. The District is interested in continuing this communication method. IP-based QOS solutions are not seen as sufficient at this time. However, the District is open to solutions that, while maintaining the ISDN connectivity, would provide future evaluation and testing of IP capability in our demanding environment.

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With the long history of VTC usage and exposure to continually emerging technology, the District has made many observations through direct experience and through feedback from the user community. The following list contains items of concern to be addressed through this RFP process: Fresno VTC Room• Public speaking position: currently, members of the public must sit at the table

directly across from the presenters, in order to best be seen and heard at the remote sites. By adding a podium position, the public can have a fixed location from which to speak without the awkwardness of being too close to the presenters. The anticipated location, however, poses some challenges in providing adequate power, audio, and lighting given the room’s current configuration.

• Table audio: The original VTC system included three table microphones with homerun cable connections to the amplifier. The District later expanded the table coverage by adding three more microphones via microphone combiners, allowing three pairs of microphones to share the three cables and three amplifier channels. The proposed solution should include revamping this setup so that each of the six microphones has its own direct cable and individual channel.

• Audience audio: There are four ceiling microphones in the current system, which provide acceptable audio coverage to the first two rows of audience seating. Past attempts to add two microphones to cover the remaining rows were unsuccessful. With the successful results of the last upgrades to the Modesto VTC room, it was demonstrated to be possible to have adequate microphone coverage for the entire audience seating area.

• Phone add: within the current AMX system, there are controls for connecting a single telephone call to the VTC audio. However, this is limited to one call at a time, although the analog PBX line currently has the capability to place conference calls. It would be preferable to have the flash feature available on the Phone Add control page.

• Overhead camera: The original VTC system included a 3-chip ceiling camera, which provided excellent quality images with fine detail. Due to the decreasing supportability of this camera, it was subsequently replaced with a single-chip people camera, similar to the normal front and rear cameras. The signal quality decreased drastically from excellent to only acceptable. In addition, the “throw distance” from the ceiling to the table surface also magnified the quality problem. Finally, the changes to the camera did not take into account the structural specs of the ceiling with regards to the HVAC unit servicing the room. All three issues combined to render the overall camera image for viewing a document barely usable. The District is interested in significantly improving the document camera image.

• Media audio access: there is no place for members of the media to obtain direct audio from the system. They resort to placing their microphones on the table in front of the presenters, which does not give sufficient input from any remote audio (which is only coming from the speakers in the front and rear of the room). By providing a

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plug-in location, they would be able to receive direct audio from the system, regardless of which location is presenting.

• Lighting and glare: this room was outfitted with custom light grids to deflect light in desired directions, either towards the table for proper lighting, or away towards the walls for ambient lighting. At the same time, there was significant glare in the glass television monitors, which was addressed by adding custom curtain shades to all but eliminate the glare. Any solutions for upgrading the monitors and cameras would need to take this environment into account.

Fresno Governing Board Room• Wireless interference: with the local audio reinforcement capabilities, there has

been continued interference from wireless devices with the audio system. The District has enacted policies to request the public to power off such devices, but this is only as effective as the public following the policies. It is of significant interest to identify potential system-based solutions to this issue.

• Local audio reinforcement control: the audio levels within the room can be adjusted via the AMX control panel. However, the system is currently driven at its highest level, to the point of resulting in ringing and feedback from the local audio reinforcement. The operating range of the volume control does not provide the ability to boost the volume without creating feedback.

• Auxiliary audio: currently the room has a plug-in point for providing a system audio feed to members of the media, connecting power and audio cabling to the ceiling jack and draping the cables to a table below accomplish this. The District is interested in an alternative location for this jack, and for additional uses for aux audio, such as assisted listening system, language translation personnel, etc.

• System ground hum: since the initial installation of the Governing Board system, a 60-cycle hum line has been present in all video sources, and has also been verifiable in audio sources. Through multiple attempts and troubleshooting, the integrator eventually settled on masking the hum line through ground lifters on various electrical plugs. However, while the problem has been masked, it still remains.

• Speaker timer: the District self-installed a timer for limiting public speakers during meetings. This timer consists of a control unit connected to two LCD displays and one green/yellow/red light box. Only participants in the Governing Board Room can view this timer, and there has been difficulty in utilizing this timer when the speakers are in the regional offices. The District is interested in proposed solutions for a system-wide timer that can visible to all participants in a videoconference.

• Camera auto focus: with four people cameras covering this room, all are currently set to auto-focus mode. This is helpful when sending multiple camera shots, both preset and manual positions, as they quickly grab focus on the subject. However, a major disadvantage occurs with the cameras with multiple depths of focus. Due to the amount of movement and space behind the podium and behind the staff tables, the camera focus usually is racking in and out, as it attempts to bring a target subject

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into focus. While any given speaker normally sits fairly still while speaking, the auto-focus makes the speaker blurry, causing a significant distraction.


• Podium and local presentations: periodically the District hosts meetings that require pivoting the podium to face the audience, allowing the presenter to be in closer proximity to the local audience. The disadvantage is that there are no monitors for the presenter to view either the local presentation or the far end participants. In addition, the local PC must be extended to the podium, requiring extra cabling to be run. The District is interested in alternative solutions to providing this ability under these circumstances.

• Equipment appearance and impression: Upon first entry into the Board Room, with six pairs of large monitors mounted to the ceiling, the initial impression to the general public is overpowering. Combined with the difficulty of supporting these older monitors, a proposed solution to the improvement of the video displays is of great importance, while attempting to minimize the impression of all the equipment hanging from the ceiling.

• Dais access: in order to gain access to the front side of the dais (i.e. for changing board member ID signage) in the current facilities design, a drawbridge-style access point is built into the staff table. The District is interested in alternatives to this design, to somehow improve the access method and/or to propose alternative signage solutions that could eliminate having to manually change signs (i.e. an electronic system).

• Expansion: there is pending state legislation that will increase the number of members on the District’s Governing Board from 11 to 15. The existing dais accommodates 13 people. This will require renovation of the seating arrangements in the Board Room, as well as the resulting microphone and camera changes. An initial idea is to simply compress 15 people into the same space now serving 13. The District is interested in alternative ideas from the vendors.

Modesto VTC Room• Phone add: within the current AMX system, there are controls for connecting a

single telephone call to the VTC audio. However, this is limited to one call at a time, although the analog PBX line currently has the capability to place conference calls. It would be preferable to have the flash feature available on the Phone Add control page.

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• Overall video quality: in 2005 this room was relocated to a new building, and the technology upgraded to improve the video quality. However, in practical use over the past two years, the District is not satisfied with the results based on the money spent. There have been challenges with the 16:9 aspect ratio, high-resolution PC images, and general images within the constraints of the existing network. The overall system–codec, cameras, monitors, cabling, and network–did not meet the raised bar of expectations. In addition, the image size provided by the existing 50” plasma displays is too small for the size of the room.

• Expansion: there is pending state legislation that will increase the number of members on the District’s Governing Board from 11 to 15. It is possible that the existing table will not accommodate any added positions for this regional office. Alternate solutions for more than 5 table positions are very important.

Bakersfield VTC Room• As the oldest in the District’s system, this room has the highest need of refreshing

and renovation. However, there are plans to relocate the Bakersfield office to a new facility sometime about December 2008. In the redesign of the new VTC room, it is the District’s intention to pattern it after the Modesto VTC room. Current and planned VTC Room layouts can be found in Appendix E.

• Public speaking position: currently, members of the public must sit at the table directly across from the presenters, in order to best been seen and heard at the remote sites. By adding a podium position, the public can have a fixed location from which to speak without the awkwardness of being too close to the presenters. The anticipated location, however, poses some challenges in providing adequate power, audio, and lighting given the room’s current configuration.

• Audience audio: There are four ceiling microphones in the current system, which provides acceptable audio coverage to the first two rows of audience seating. With the successful results of the last upgrades to the Modesto VTC room, it was demonstrated to be able to have adequate microphone coverage for the entire audience seating area.

• Phone add: within the current AMX system, there are controls for connecting a single telephone call to the VTC audio. However, this is limited to one call at a time, although the analog PBX line currently has the capability to place conference calls.

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It would be preferable to have the flash feature available on the Phone Add control page.


• Media audio access: there is no place for members of the media to obtain direct audio from the system. They resort to placing their microphones on the table in front of the presenters, which does not give sufficient input from any remote audio (which is only coming from the speakers in the front and rear of the room). By providing a plug-in location, they would be able to receive direct audio from the system, regardless of which location is presenting.

Overall VTC System• Video quality (codecs, cameras, monitors, bandwidth): Two points in history have

revealed the status of the systems’ video quality: the upgrade to high-resolution monitors for PC presentations, and the Modesto upgrade to flat-panel monitors. However, the native resolution of the system as a whole obviously did not improve, as the codecs and cameras remain at normal resolution. While this RFP is not explicitly requiring high-definition as a standard to be proposed, it is of significant interest to increase the video quality for local presentations and end-to-end video teleconferencing, as well as more efficient use of 16:9 vs. 4:3 aspect ratio. Of particular concern are the bandwidth requirements for proposed solutions, given the District’s existing use of 512Kbps on dedicated T-1 circuits between offices. Regarding video monitors, the District is open to possible projection solutions (front and/or rear) in the Modesto and Bakersfield facilities. Due to space limitations, such solutions may not be possible in the two Fresno facilities.

• Replacement of out-of-service equipment: The District acknowledges that certain equipment is outdated and no longer able to be adequately supported under a maintenance contract. Prospective vendors are encouraged to evaluate the attached equipment inventory when submitting responses to this RFP, keeping in mind the District’s desire to be fully covered under a maintenance contract.

• Retention of existing network equipment: In 2006 the District upgraded to (3) Adtran Atlas 830 Integrated Access Devices and a Polycom MGC+50 Multipoint Control Unit as the base network for the VTC system. It is the District’s intent to keep the Adtran platform intact. While the Polycom MCU is functional and meets the District’s needs, it has not met the expectations in replacing the previous VTEL MCU-II. The majority of the additional features available through the Polycom are not beneficial,

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and the basic features from our experience with the VTEL MCU were not readily duplicated. Therefore, the District is open to evaluate other MCU solutions.

• System scheduling: the District currently uses Magicsoft’s VC Wizard scheduling application for controlling the MCU (and for scheduling of VTC and regular meetings). The District is open to consideration of other scheduling software solutions that offer the same functionalities as VC Wizard: centralized scheduling of meeting rooms, both VTC and regular; functional control of MCU and codecs to utilize existing feature sets; distributed viewing of meeting schedule and room availability to the end user community; email notification of the addition, change, or cancellation of meetings.

• Audio quality: with the use of the current low-profile microphones, participants can be heard for the most part with acceptable results. However, a side disadvantage of these microphones is the affect of paper shuffling and other table noise on meetings. The microphones’ quality provides good pickup of voices, but they also are excellent at picking up these extraneous noises, and tend to overpower the people speaking to the far end sites. The District is interested in other methods of provide table microphone coverage that can also address these issues. Specifically in the Governing Board Room, where there is a fixed dais, it would be worthy to investigate gooseneck-style microphones or other alternatives.

• Lighting and glare: controlling light glare in the rooms is of utmost importance. Ceiling lighting design is important to consider when proposing monitor and camera solutions.

• Audience Seating: currently the Modesto and both Fresno VTC rooms contain standard hard-molded stackable audience chairs. The Bakersfield VTC room contains fabric-and-chrome stackable audience chairs. The District is interested in additional recommendations for audience seating, to strike an economical balance between comfort and simplicity.

• Spare equipment and like models: When the original systems were installed, the majority of equipment in all offices was of identical make and model. This provided ease of support (both on site and remotely) and ease of replacement (since one spare could serve any of the systems). While multiple upgrades and outdated equipment have made this model difficult to maintain, it is the District’s desire to maintain an effective methodology for operating and supporting like equipment across all systems.

• Integration of DVD recorders: District personnel have installed DVD recorders in all four systems, providing users the capability of recording meetings directly to the hard drive and/or DVD-RW. These units are partially integrated into the system as recording and playback devices via the AUX feature of the AMX control system. As such, there is no direct control of these units through the control panels. The District is interested in the integration and control of these units from the control panels. In conjunction with recording of meetings, the two Fresno rooms are equipped with quad-split capabilities, in order to record far end video, local video, or a grid of all signals. This same capability is required in any proposed upgrade solutions.

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• Webcast: it should be acknowledged that the District streams the Governing Board meetings through its internal streaming server to the Internet, providing members of the public with the ability to observe meetings in progress. This same capability is required of any new or proposed changes to the system.

• Audio feeds: in each location, there are selectable audio feeds providing mixed meeting audio to the District’s telephone systems, and to the public restrooms in Fresno and Modesto (Bakersfield will be added in the new facility). This same capability is required of any new or proposed changes to the system.

• Audio access points: The District’s clerk to the board uses a portable audio recorder to plug into an existing audio outlet, for the purpose of recording meetings in the Governing Board Room. This capability doesn’t readily exist in the other rooms. The District would like to have similar plug-in points at all offices to facilitate audio recording. The District is also interested in other recording methods as an alternative to the clerk’s audiocassette tape system.

• Electronic voting/notification system: Although not a specific request of this RFP, the District would be interested in methods to provide electronic voting to the board members in all regions, as well as a method to notify the board chair with a request to speak or be recognized. If any solutions exist and can be included with any changes/upgrades, the District is interested in learning about proposed solutions.

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3.0 PROJECT APPROACH In summary, the steps to be taken in implementing this project are as follows:

a. The District issues this RFP, which provides the system requirements and basic design concepts.

b. Interested system integrators have approximately 30+ days to respond to the RFP with their proposals and proposed costs for the District’s design concepts. During these 30+ days, the District will field questions and supply answers as needed to provide additional information and clarification on the District’s requirements. In addition, the District will convene a Bidders Conference for onsite inspection and discussion of existing support capabilities. If they wish, integrators may also propose and cost design concepts they have developed along with the required proposal for the District’s design concepts.

c. District staff recommends the selection of one integrator based on best value for the District and negotiates an agreement based on the RFP and submitted proposal. Governing Board approves.

d. Integrator completes installation of system according to the schedule established within the agreement.

Critical dates for this project include:

• September 27, 2007 RFP Released to Vendors • October 16, 2007 RFP Bidders Conference in Fresno, CA • November 2, 2007 RFP Due from Vendors • November 30, 2007 Integration Contract Finalized with Selected Vendor • December 20, 2007 Governing Board Meeting for Potential Approval • January 2008 Integration Period Begins (negotiated within contract) • October 2008 Estimated Bakersfield Building Construction Begins • April 2009 Final Acceptance and Project Closure

The rough timeline and some key milestone dates for this project are listed on the spreadsheet in Appendix A. The integrator selected will be fully responsible to the District for carrying out all phases of the project. The contract between the District and the integrator will specify all equipment to be provided and all services to be performed for this project, as well as the timeline for completion of the entire project. The contract will specify the total cost for the project and the payment schedule under which the District will pay the integrator. The integrator will be responsible for all payments to equipment suppliers, subcontractors, providers of services, and others as necessary to complete the project.

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4.0 SITE SPECIFIC INFORMATION 4.1 Fresno Office: Description The Fresno office (1990 E. Gettysburg Avenue, Fresno, CA) contains two VTC rooms: a large Governing Board Room with a raised dais, podium, multiple monitors and cameras; and a smaller traditional VTC room with conference table and audience seating. The computer room houses all control, video, and audio support equipment in multiple equipment racks. A full equipment inventory is provided in Appendix A. There are two network racks in support of the overall VTC system (below) containing the following equipment:

JVC 9” tech monitors VTEL MCU-II (backup MCU) Polycom MGC50+ multipoint control unit ADTRAN Atlas 830 access switch Polycom V.35 bricks Multiple CSUs for T-1 and PRI ISDN circuits ATLAS Management PC

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There are two equipment racks dedicated to the Governing Board Room. One rack (right) contains the following video support equipment:

ScanDo Pro scan converter Kramer Composite YC Transcoders Panasonic Quad System Sigma 2100-16 switcher Sigma black signal generator Sigma UCP-2116A Communications Specialties Hexi-Split for Video Extron ADA 2 300 Extron ADA 4 300MX HV AMX IR/Serial Interface AMX Axcess control system chassis VTEL custom power supply Polycom VS4000 codec

The other Governing Board Room rack (right) contains the following audio support equipment:

Crown D-75A amplifiers Sabine PowerQ ADF4000 Equalizer Hafler P1500 Amplifier Gentner AP10 Gentner AP800 Sigma 2100-6 switcher Various AMX volume control units Lectrosonics AM16 mixers

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The final rack (right) is dedicated to the Fresno VTC Room, and contains the following video and audio support e

quipment:

VTEL power supply system chassis

bution amplifiers

ixer

ol

resno VTC Room Description

AMX Axcess control Leitch NXY video switcher Sigma ADA 106 audio distriSigma video distribution amplifiers VideoTek Times Six Biamp Microphone MBiamp Priority Gate Biamp Remote ContrAMX IR/Serial Interface Extron ADA 2 300HV Extron SW 2 AR HV xiOxmoor Mixing Matrix Symetrix 420 Amplifier Polycom VS4000 codec

F

foot conference room with a

here are two pairs of 36” television monitors in custom cabinetry in the front and rear

nel with

The VTC room is a 760-square-five-position conference table in front facing a 52-seat audience section. There are six AudioTechnica microphones covering both sides of thetable, allowing for seating on either side. There are four ceiling microphones providingadequate coverage for the front rows of the audience.

Tof the room. There are two Sony DVI people cameras to provide video coverage from the front and rear of the room. There is also a fixed ceiling-mounted Sony DVI document camera. The entire system is controlled with an AMX color control pacustom-designed layouts.

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This room also utilizes the following equipment and/or features: analog phone add capability through the VS4000 codec integrated into AMX control; Panasonic 2-hr VCR units integrated into AMX control; Panasonic WJ-MS424 quad split for recording near and far video; Panasonic DMR-EH50 DVD recorder (not integrated into AMX control); auxiliary audio/video jacks for external input/output; custom directional light grids with modified shades to control glare in monitors and cameras. Governing Board Room Description The Governing Board room is a 2,121-square-foot chamber. There is custom cabinetry and seating for 13 board positions at a raised dais, with AudioTechnica fixed microphones at each position. There are two curved staff seating areas with six positions each with three AudioTechnica microphones at each table. A podium with a flex-neck microphone faces the dais. There are three audience-seating areas, each with basic ceiling microphone coverage. The room is configured with a zone-matrix microphone-speaker scheme, providing local sound reinforcement within the room.

There are eight pairs of 36” television monitors, of which six pairs are hung on ceiling-mounted brackets, and two pairs at floor level. There are also two 42” television monitors in cabinetry facing the dais for the Governing Board members. There are four Sony DVI people cameras to provide adequate video coverage of the dais, staff tables, podium, and audience areas. There is also a fixed ceiling-mounted Sony DVI document camera. The entire system is controlled with an AMX color control panel with custom-designed layouts. This room also utilizes the following equipment and/or features: analog phone add capability through the Gentner AP10 integrated into AMX control; Panasonic WJ-MS424 quad split for recording near and far video; Panasonic PV-S7670 S-VHS VCR integrated into AMX control; Panasonic DMR-EH50 DVD recorder (not integrated into AMX control); auxiliary audio/video jacks for external input/output; custom directional light grids; external audio/power connection for audio amplifier (used by members of the media for a combined audio feed).

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Fresno Computer Room Description The computer room is a 742-square-foot climate-controlled facility with raised flooring, dedicated HVAC, and dedicated power and UPS backup, which houses a large majority of all VTC system components. All five VTC equipment racks for the Fresno VTC and Governing Board rooms are located here. 4.2 Fresno Office: Upgrade Specifications for VTC System The Fresno VTC Room has multiple categories of recommended upgrades: audio, video, control, and cabling. The following list is provided both as suggestions for upgrades as well as the starting point for further discussions and proposals. Audio: Enhance the room system to provide better microphone and speaker coverage for participants. • Replace existing microphone system on table utilizing Audio Technica microphone

combiners with individual “homerun” cable connections to equipment racks in the computer room.

• Use existing six (6) microphones currently placed on table.

• Replace existing ceiling-mounted microphone system of daisy-chained microphone with individual “homerun” cable connections to audio/visual equipment rack in the computer room.

• Replace existing four (4) ceiling microphones with appropriate number of ceiling microphones (such as the Audio Technica AT-ES933PMW/C) for adequate audience coverage.

• Replace existing four (4) speakers located in the front and back A/V cabinets with ceiling mounted speakers (such as the JBL Control-24T) for adequate room coverage. These speakers will be located with two (2) above the conference table, and an appropriate number above the audience area.

• Replace existing microphone mixer and amplifier system with upgraded audio mixing/amplifying equipment. As an example: two (2) Polycom Vortex EF2280s and one (1) Biamp 75w amplifier to allow the following:

o Two Polycom Vortex EF2280 units accept a total of sixteen (16) mixable microphone inputs with advanced Acoustic Echo Cancellation.

o The Vortex can be programmed with several microphone and speaker configurations including: Muting the audience (ceiling speakers), muting all microphones except

the podium microphones, and muting all near-end microphones. Sound reinforcement of the podium speaker and sound reinforcement

of the conference table.

• Add microphone capabilities to new podium location, taking the existing flooring conditions into account. If a fixed-wiring solution cannot be sufficiently installed while maintaining the integrity of the carpeting and subflooring, then a suitable wireless alternative can be proposed.

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• Add a wall plate system for hardwired, line-level connections of program audio for media to have direct-wired connections to speaker audio.

• Add one audio connection cable run to the conference table with line-level audio of program audio for clerk recording.

Podium: Add a public speaking position. • Add one podium for the public to address the meeting. This location should provide

audio capabilities integrated into the room system, and take lighting (for camera images) and power (for optional laptop capabilities) into consideration. An example from the Modesto office is the VanSan 500-25 series podium.

Video: Enhance the room system to provide improved video images for participants. • Replace existing 36” CRT monitors with appropriately sized flat panel monitors for

video teleconferencing and local PC display. Depending on existing equipment, this may require distribution amplifiers and switchers. A full review of the room dimensions and viewing distances may result in the need for a projection video solution.

• Replace existing Polycom VS4000 videoconferencing equipment with High Definition codec and camera videoconferencing system. Examples may include Tandberg, Polycom, or equivalent solutions, and should include codec, front & rear cameras, upgraded cabling as required, and any ancillary amplifying or extending equipment.

Control System: Upgrade the AMX control panel, chassis, and programming. • Replace existing AMX control system with new AMX touch panel control system and

reprogram. For example, the AMX Netlinx 4100 controller and NXT-CV7 7” touch panel system, along will all programming. Other alternatives may be proposed.

Facilities: Renovate existing cabinetry and sound-soak wall treatments. • With the replacement of the 36” monitors with flat-panel monitors, the existing

cabinetry will either be removed or modified to accommodate the corresponding wall mounts for the flat panel monitors, as well as the replacement people cameras. The front cabinetry will be modified to retain the storage portions for the existing audio/video equipment. The rear cabinetry will be removed completely.

• After the removal and modification of the cabinetry, the resulting exposed walls will be covered with matching sound-soak wall treatments. If a suitable match is not available, then an alternative proposal for the entire room may be considered.

Cabling: Upgrade control and signal cabling. • Where required, some existing cable may need to be replaced to accommodate

various equipment upgrades, i.e. high-definition RGBHV cable. All existing cable will need to be tested for integrity before reuse. Any cable not found to be useable would need to be replaced. Therefore, the recommendation is to replace all cable runs to the control system as needed, and removing all abandoned cabling.

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4.3 Fresno Office: Upgrade Specifications for Governing Board VTC System One area of concern is the pending state legislation that may increase the number of members serving on the District’s Governing Board. Should pending legislation pass that expands the number of members, there may be significant facility and equipment upgrade to provide added seating. The initial idea is to compress 15 people into the same space now serving 13. This item will be a topic of further discussion at the Bidders Conference. For the purposes of this RFP, the Governing Board Room in Fresno has multiple categories of recommended upgrades: audio, video, control, and cabling. The following list is provided both as suggestions for upgrades as well as the starting point for further discussions and proposals. Audio: Enhance the room system to provide better microphone and speaker coverage for participants. • Replace existing ten (10) ceiling microphones with appropriate number of ceiling

microphones (such as the Audio Technica AT-ES933PMW/C) for adequate audience coverage.

• Review and evaluate existing dais and table microphones, and make appropriate recommendations for improving the audio coverage and reduce the interference of table and paper noises.

• Review and evaluate existing ceiling speaker system with zone control, and make appropriate recommendations for improving the audio amplification coverage throughout the room.

• Review and evaluate existing microphone mixer and amplifier system, and make appropriate recommendations for improving the audio amplification and mixing abilities. The system should provide the following capabilities:

o Full control over various microphone and speaker zones, with advanced Acoustic Echo Cancellation.

o Full control over muting the various microphone zones in multiple combinations.

o Local sound reinforcement of all room microphones to provide all zones to adequately hear audio levels from all zones.

o Reduction or elimination of interference from wireless devices.

• Review and evaluate existing audio feed equipment for local media access, and make appropriate recommendations for adding a wall plate system for hardwired, line-level connections of program audio for media to have direct-wired connections to speaker audio.

Video: Enhance the room system to provide improved video images for participants. • Review and evaluate replacing existing ceiling- and floor-mounted 36” CRT monitors

with flat panel monitors for video teleconferencing and local PC display. Depending on existing equipment, this may require distribution amplifiers and switchers.

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Viewing distances, quantity of monitors, ceiling mount methods, and possible projection solutions are to be considered in the proposal.

• Review and evaluate replacing existing floor cabinet-mounted 42” CRT monitors with flat panel monitors for video teleconferencing and local PC display. This may, depending on existing equipment, require distribution amplifiers and switchers, as well as redesigned cabinetry.

• Replace existing Polycom VS4000 videoconferencing equipment with High Definition codec and camera videoconferencing system. Examples may include Tandberg or Polycom solutions, and should include codec, front & rear cameras, upgraded cabling as required, and any ancillary amplifying or extending equipment.





4.4 Modesto Regional Office: Description The Modesto office (4800 Enterprise Way, Modesto, CA) has a single VTC Room. The computer room houses all control, video, and audio support equipment in a single equipment rack. A full equipment inventory is provided in Appendix A.

AMX IR/Serial Interface VTEL power supply AMX Axcess control system chassis Leitch NXY video switcher Sigma ADA 106 audio distribution amplifiers Sigma video distribution amplifiers Polycom Vortex EF2280/2241 matrix combo Biamp MXA75 mixer/amplifier Extron ADA 2 300HV Extron SW 2 AR HVxi ADTRAN Atlas 830 Polycom VS4000 codec

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Modesto VTC Room Description The VTC room is a 924-square-foot conference room with a five-position conference table in front facing a 41-seat audience section. There are six AudioTechnica microphones covering both sides of the table, allowing for seating on either side. There are four ceiling microphones providing adequate coverage for the entire audience area. There are two dual-screen pairs of 50” flat panel plasma monitors mounted on the front and rear walls of the room. There are two Sony DVI people cameras to provide video coverage from the front and rear of the room. There is also a fixed ceiling-mounted Sony DVI document camera. The entire system is controlled with an AMX color control panel with custom-designed layouts.

Modesto Computer Room Description The computer room is a 400-square-foot climate-controlled facility with raised flooring, dedicated HVAC, and dedicated power and UPS backup, which houses a large majority of all VTC system components. The VTC equipment rack for the Modesto VTC room is located here. 4.5 Modesto Regional Office: Upgrade Specifications for VTC System The Modesto VTC Room has multiple categories of recommended upgrades: audio, video, control, and cabling. The following list is provided both as suggestions for upgrades as well as the starting point for further discussions and proposals. Video: Enhance the room system to provide improved video images for participants. • Review the existing flat panel monitors with regards the room dimensions, and

provide alternative solutions to improve the visibility of the images. This review may result in larger monitors, or the need for a projection video solution.

• Replace existing Polycom VS4000 videoconferencing equipment with High Definition codec and camera videoconferencing system. Examples may include Tandberg or

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Polycom solutions, and should include codec, front & rear cameras, upgraded cabling as required, and any ancillary amplifying or extending equipment.





4.6 Bakersfield Regional Office: Description The Bakersfield office (2700 ‘M’ Street, Suite 275, Bakersfield, CA 93301) has a single VTC room. The computer room houses all control, video, and audio support equipment in a single equipment rack (right). A full equipment inventory is provided in Appendix A.

AMX IR/Serial Interface VTEL power supply AMX Axcess control system chassis Leitch NXY video switcher Sigma ADA 106 audio distribution amplifiers Sigma video distribution amplifiers Biamp Microphone Mixer Biamp Priority Gate Biamp Remote Control Oxmoor Mixing Matrix VideoTek Times Six Symetrix 420 Amplifier ADTRAN Atlas 830 Extron ADA 2 300HV Extron SW 2 AR HVxi Polycom VS4000 codec

Bakersfield VTC Room Description The VTC room is a 915-square-foot conference room on the second floor, with a five-position conference table in front with a 56-seat audience section behind. There are three AudioTechnica

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microphones covering one side of the table. There are four ceiling microphones providing adequate coverage for the front row only of the audience areas. There is a pair of 36” television monitors in custom cabinetry in the front of the room, and another pair of 36” television monitors mounted in ceiling brackets for the audience. There is one Sony DVI people camera to provide video coverage for the front of the room, and one fixed (uncontrolled) Sony HandiCam camera in the rear of the room to provide minimal coverage of the front table. There is also a fixed ceiling-mounted Sony DVI document camera. The entire system is controlled with an AMX color control panel with custom-designed layouts.

Bakersfield Computer Room Description The computer room is a 156-square-foot climate-controlled facility with dedicated HVAC, which houses a large majority of all VTC system components. The VTC equipment rack for Bakersfield VTC room is located here. 4.7 Bakersfield Regional Office: Upgrade Specifications for VTC System The Bakersfield Office is scheduled to relocate to a new building in December 2008, based on a tentative construction schedule at the time of this RFP. The new VTC facility will be nearly identical to the Modesto VTC facility. Proposals will need to include the following items:

• Preparing space plan specifications for VTC facility preparation work that will be carried out by the new building’s owner or the District. Ensuring that this work is completed in accordance with original space plan specifications.

• Identifying additional equipment to be furnished by the District. Preparing specifications for this equipment, as necessary to ensure full integration into the VTC system.

• Preparing, moving, purchasing, fabricating, and installing the VTC equipment. As part of the relocation, it is assumed that the majority of equipment from the current facility will be replaced and upgraded to newer equipment and technology in the new

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facility. Therefore, there are no upgrade actions anticipated in the existing facility. However, since the District will be vacating the premises at the conclusion of the project, the proposal will need to include the removal of all VTC-related equipment, cabinetry, and furnishings. The Bakersfield VTC Room has multiple categories of recommended upgrades: audio, video, control, and cabling. The following list is provided both as suggestions for upgrades as well as the starting point for further discussions and proposals. Audio: Enhance the room system to provide better microphone and speaker coverage for participants. • Replace existing three (3) table microphones with six (6) Audio Technica AT871R

microphones, with individual “homerun” cable connections to equipment racks in the new computer room.

• Replace existing four (4) ceiling microphones with appropriate number of ceiling microphones (such as the Audio Technica AT-ES933PMW/C) for adequate audience coverage in the new VTC room.

• Replace existing four (4) speakers located in the front A/V cabinets and the side walls with ceiling mounted speakers (such as the JBL Control-24T) for adequate room coverage in the new VTC room.

• Replace existing microphone mixer and amplifier system with upgraded audio mixing/amplifying equipment. As an example: two (2) Polycom Vortex EF2280s and one (1) Biamp 75w amplifier to allow the following:

o Two Polycom Vortex EF2280 units accept a total of sixteen (16) mixable microphone inputs with advanced Acoustic Echo Cancellation.

o The Vortex can be programmed with several microphone and speaker configurations including: Muting the audience (ceiling speakers), muting all microphones except

the podium microphones, and muting all near-end microphones. Sound reinforcement of the podium speaker and sound reinforcement

of the conference table.

• Add microphone capabilities to new podium location, providing floor conduit specifications to the District’s building contractor for necessary cable paths.

• Add a wall plate system for hardwired, line-level connections of program audio for media to have direct-wired connections to speaker audio.

Podium: Add a public speaking position. • Add one podium for the public to address the meeting. This location should provide

audio capabilities integrated into the room system, and take lighting (for camera images) and power (for optional laptop capabilities) into consideration. An example from the Modesto office is the VanSan 500-25 series podium.

Video: Enhance the room system to provide improved video images for participants. • Review and evaluate the existing room layout and develop a mirror-image concept.

This will allow table participants to sit on either side of the table, viewing local and far

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end video via monitors in the front and rear of the room, and covered by an additional camera in the rear of the room. This will also need to accommodate for lighting and ceiling structural changes.

• Replace existing 36” CRT monitors with appropriately sized flat panel monitors for video teleconferencing and local PC display. Depending on existing equipment, this may require distribution amplifiers and switchers. A full review of the room dimensions and viewing distances may result in the need for a projection video solution.

• Replace existing Polycom VS4000 videoconferencing equipment with High Definition codec and camera videoconferencing system. Examples may include Tandberg or Polycom solutions, and should include codec, front & rear cameras, upgraded cabling as required, and any ancillary amplifying or extending equipment.



Facilities: Provide specifications for new VTC room to District’s building contractor. • The integrator selected will be fully responsible to the District for carrying out all

phases of the project, except for the rough construction and preparation of the new facility. The new building’s owner will be responsible for all construction of the new facility, including rough construction on the VTC and computer rooms. The integrator will provide the necessary space plan, conduit, wall treatment, lighting, and related facility specifications for all VTC areas to the District. The integrator will verify any architectural drawings for the VTC areas, and will coordinate all efforts with the new building owner’s construction firm according to the original space plan specifications.

• The integrator will remove the existing cabinetry from the old facility, and relocate and modify the cabinetry to fit into the new facility, retaining the storage portions for the existing audio/video equipment.

• The integrator will relocate the existing conference table to the new facility. Cabling: Upgrade control and signal cabling. • All cabling will be installed and terminated in the new facility during the construction

phase. The cabling plant will need to accommodate various equipment upgrades, i.e. high-definition RGBHV cable.

5.0 SERVICES TO BE PROVIDED The integrator will be entirely responsible for the installation and functioning of the new equipment and its proper connectivity with VTC systems. The integrator can make suggestions to the District, as appropriate, regarding any changes that will improve general functionality of the District’s VTC systems.

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5.1 District Responsibilities The District specific responsibilities include, but are not limited to, the following:

a. Providing the integrator with access to all drawings and floor plans for each VTC system and location.

b. Providing the integrator with access to all AMX-related source code, as well as remote dial-in access to each AMX chassis via modem.

c. Providing full site access to all locations during regular business hours (Monday through Thursday 7:30am-5:30pm, and alternating Fridays 8:00am-5:00pm), allowing for access outside these hours on an as-needed basis with prior arrangements.

d. Providing liaison responsibilities if there are local construction contractor requirements for any portion of this project (this will be a topic of discussion at the Bidders Conference).

e. Testing each system after integration is complete, and generating a punch list containing any items to be addressed before acceptance.

5.2 Integrator Responsibilities The integrator will be responsible for tasks as necessary to fully implement this project, including, but not limited to, the following:

a. Performing total project management, including overseeing and coordinating with the District and others who are carrying out portions of the project.

b. Ensuring that portions of the project provided by the District and its contractor are completed in accordance with the space plan specifications.

c. Ensuring that all legal requirements relating to the project are met, including obtaining necessary permits and licenses.

d. Developing designs for the VTC Rooms, communications equipment, and the system as a whole that (1) fully meet performance requirements, (2) utilize as much existing equipment as possible, and (3) meet cost constraints. Provide alternative designs as appropriate, describing advantages and disadvantages plus costs for each. Performing all associated design and engineering work.

e. Defining all services, materials, and equipment necessary for the project to fully meet performance requirements. Identifying, which of these services, materials, and equipment will be provided by (1) the integrator or (2) the District.

f. Developing and presenting pricing options for all components of this project. g. Providing to the District space plan specifications sufficient to allow the new

building’s owner or a District-selected contractor to price the work, secure necessary permits, and perform facilities preparation work for the VTC and computer rooms. Coordinating with the building owner as may be necessary to modify the space plan drawings and specifications in order to meet legal

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mandates (e.g., Americans with Disabilities Act) or other requirements. Ensuring that both the building owner’s or contractor’s facility planning and preparation work is carried out as required to meet the VTC system performance requirements.

h. Developing the design for all VTC system-related conduit runs, to provide connectivity for all VTC system communication signals as specified in this RFP. Providing to the District sufficient specifications for conduit type, size, and quantity, to enable the District-selected contractor to install all VTC system-related conduits.

i. Disconnecting, removing, and transporting all VTC-related equipment, furniture, fixtures, racks, supports, and other items now installed in District-leased space (Bakersfield) in the VTC Room and Computer Room to the new building. Testing these items to determine suitability for reuse. Either (1) installing these items in the new building, (2) storing them, or (3) disposing of them, as specified.

j. Purchasing all additional items needed by the integrator to complete the project. Shipping or transporting these items to the installation sites.

k. Designing, procuring, and installing the necessary casework, equipment racks, etc. for the new facility.

l. Performing final test and checkout of the new system and its functioning with related voice, video and data equipment.

m. Assisting with and addressing any items on the District-created punch list for each phase of the project.

n. Providing initial training on facility and network operation, including training manuals and materials.

o. Delivering complete paper and electronic facility and network documentation, to include at a minimum: final detailed facility space plan specifications and system engineering specifications, schematics/flow diagrams, telephone numbers, system procedures, etc.

p. Proposing an on-going maintenance and service agreement for the new equipment, to amend and/or replace the District’s existing service agreement.

q. Providing a warranty for the new system. During the warranty period, following installation of the system, all maintenance, repairs, and operating problems are handled at no additional charge.

6.0 BIDDERS CONFERENCE In order to clarify any questions about this RFP, as well as allow prospective vendors the opportunity to physically see District facilities, the District will convene a Bidders Conference on Tuesday, October 16, 2007, at 10:00 am. This conference will be conducted in the District’s Fresno office located at 1990 E. Gettysburg Avenue, Fresno, California. Directions to the office can be found on the District’s website at www.valleyair.org. The meeting is anticipated to last approximately two hours.

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It is not mandatory for prospective vendors to attend this conference in order to submit a proposal and receive serious consideration. However, the District assumes no responsibility for advising non-attendees regarding every detail of this meeting. Due to the technical interests to be discussed at this meeting, the District strongly recommends that service personnel at the managerial level also be in attendance. The tentative agenda for this conference is as follows:

• Introduction of District staff involved with this project. • Brief review of the RFP. • Tour of the Fresno computer room, Governing Board Room, and VTC Room. • Videoconference tour of the Modesto and Bakersfield VTC Rooms. • Brief question and answer period.

Please advise Rich Burt no later than Thursday, October 11, 2007 regarding your intention to attend this conference. Mr. Burt’s address, telephone and fax numbers are on the Title Page of this RFP. An email response with the names and positions of the attendee(s) will be sufficient notification. Mr. Burt’s email address is [email protected]. 7.0 MAINTENANCE AND SERVICE The District considers on-going maintenance and service extremely important if the success of these VTC systems and interconnecting network is to be assured. It is understood that most hardware devices now being used in VTC systems require little maintenance; however, it would seem prudent to perform certain periodic maintenance inspections (PMIs) and equipment adjustments as necessary. These PMIs would also include diagnostic checks beyond those typically performed by local District VTC personnel. Additionally, service response time to correct component, system and/or network failures is of great concern to the District. For purposes of this RFP, you are requested to describe the maintenance and service alternatives your firm either offers yourselves and/or outsources that are suggested for these District VTC rooms and their interconnecting network. Pricing options should be clearly outlined as well. Please provide annual pricing figures for a 5-year maintenance term as part of your quote. The District entered into a Service Agreement with SPL Integrated Solutions in August 2007. Presently the District’s Agreement expires August 2008. This Agreement covers service, maintenance, and critical spares coverage according to the terms agreed upon by the two parties. The integrator will be responsible for providing an on-going maintenance and service agreement for the new configuration, and will coordinate with the service provider to amend and/or replace the District’s existing service agreement.

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In responding to this portion of the RFP, the District has a special interest in the following:

• Source of services. Are these services provided by company personnel or out-sourced? If out-sourced, to whom?

• Telephone support. Is first level telephone support available? Describe.

• Remote diagnostics. Can in-depth diagnostic checks be performed remotely? Via what method (i.e. dial vs. IP)?

• Loopback checks. Are loopback checks provided at the subsystem level – i.e. video, audio, etc., as well as the component level?

• Response time. What on-site response time alternatives are available – including the relative cost of each? Are technicians available locally in Fresno, Modesto and Bakersfield, or from where will they be dispatched?

• Sparing. What sparing levels of equipment, if any, are recommended – including related costs?

• Warranty alternatives. Describe how manufacturer warranties on given facility components are integrated into the maintenance and service alternatives offered by your firm. Include: Clarification of what constitutes customer abuse, normal wear and tear, and

acts of God. A method of returning faulty equipment to vendor(s), and return of repaired

items to District VTC sites. Include related costs. Level of training District VTC personnel will need to be accepted as "qualified

technical assistants", if this option is included in your warranty program. Length of warranty period and specific coverage to be provided.

• Troubleshooting. How do your maintenance and service programs address troubleshooting situations that involve other entities such as the LECs and IXCs, District VTC personnel, component manufacturers, etc.?

• Renewal options. Describe renewal or extension options of your maintenance and service offerings - including related costs.

• Payment options. What payment options are available? The District typically issues quarterly payments in advance for maintenance contracts.

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8.0 TRAINING 8.1 Introductory/Overview The District will require a single phase of introductory level training for equipment and facility operation, as it relates to the new systems added to the District’s existing VTC network. This training will be conducted within the VTC rooms at the District's Fresno location. Your response to this RFP should describe your approach to this requirement, its cost, and any alternative training program(s) your firm might suggest the District consider for this project. Additionally, available training offered by a provider of a given item of equipment (such as the codecs, control system, etc.) should also be identified and briefly described in your response – including duration, location and any anticipated cost for such training. 8.2 Equipment and Facility Operation This phase of training should be a brief introduction to the new features of the District's VTC rooms and their interaction with the District’s existing network. There should also be training for specific system component capabilities and operational functions. There will be approximately 5-8 persons receiving this training, including selected District administrative and technical staff. A 6-8 hour course is envisioned, including ample time for hands-on experience. Specific course content should include, but not necessarily limited to:

• A facility and network overview. • Description of new subsystems and key component features. • System Controller functions. • Basic guidelines for conducting a successful teleconference using these

District VTC systems and network. All training material is to be provided by the integrator. 9.0 PROJECT COMPLETION AND PAYMENT SCHEDULE The District is interested in pursuing a 5-year lease with an option to purchase. Please provide pricing details to include this option, as financing is an integral part of this project. Payments will be released according to a negotiated milestone completion schedule, based on the following staged implementation outline:

• PHASE 1: Network and System Scheduling Upgrade • PHASE 2: Modesto VTC System Upgrade • PHASE 3: Governing Board System Upgrade • PHASE 4: Fresno VTC System Upgrade • PHASE 5: Bakersfield VTC System Relocation and Upgrade

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The financing for this project will be a collaborative effort between the integrator, the leasing companies, and the District, with the goal of producing a mutually acceptable lease agreement for a payment schedule based on the staged completion of each phase. The integrator will be responsible for making all arrangements with the appropriate leasing companies. The following chart indicates the phased payments anticipated for this project. This will be a topic for discussion at the Bidders Conference.

Chart showing increasing project costs over time,with anticipated 5 payments at each Project Phase Milestone

0

25

50

75

100

Project Phase Milestones

%

10.0 PROPOSAL DESCRIPTION Each proposal submitted must include, at a minimum, the following four sections:

1. Company profile 2. Technical proposal 3. Project management 4. Pricing summary

The District's evaluation process will primarily focus on responses as presented in these sections. A title page reflecting your proposal title, your firm's name, address, telephone number, fax number, the name and contact information of your firm's contact person, and date is also requested. 10.1 Company Profile At a minimum, this section should include:

• Specific responses to each item in Section 4 of this RFP. This should include your firm's understanding of the item and how you propose to complete each task.

• At least three references who can provide a recommendation and insight into your firm's performance on implementation of a similar project(s).

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10.2 Technical Proposal At a minimum, this section should provide detailed descriptions of:

• The systems and components being proposed for each room.

• Maintenance and service alternatives being proposed.

• The specific training program(s) your firm will offer, both in accordance with what is being requested in Section 8 and any alternative training program options you might suggest for the District's consideration.

10.3 Project Management At a minimum, this section should include:

• A brief statement of your firm's understanding of the work to be done for this project.

• Descriptions of the relevant experience your firm has in the design, engineering, procurement, integration, and implementation of VTC systems similar to what have been described in this RFP.

• Projected implementation schedule milestones from receipt of contract to final test and acceptance. The integrator will review the District proposed schedule and provide input as necessary.

• Your firm's approach to the facility preparation phase of this project.

• How your firm plans to manage the overall project. 10.4 Pricing and Financing Summary At a minimum, this section must include your estimated cost for that which is being specifically requested in this RFP – including options where indicated. Additionally, any alternative options your firm might wish to propose, as far as the various subsystems, maintenance & service, training, etc., are concerned, are also encouraged. To assist the District in its evaluation process, this section should be formatted to easily reflect:

• Facility Preparation estimates listed separately for the Fresno VTC Room, the Governing Board Room, Modesto VTC Room, and Bakersfield VTC Room.

• Major end item and total system cost breakdown for the Fresno VTC Room, the Governing Board Room, Modesto VTC Room, and Bakersfield VTC Room, preferably in terms of subsystems as defined throughout Section 4.

• Maintenance and Service offerings that address the items listed in Section 7.

• The initial training outlined in Section 8, including any alternative programs your firm might suggest.

• Project management and/or any integrator fee structure.

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Pricing proposals should be summarized in a Pricing Detail Sheet that provides line item detail as well as section and grand totals for the project in order to finance this project. An example of the Pricing Detail Sheet is shown in Appendix D. The District is interested in pursuing a 5-year lease with an option to purchase. Please provide pricing details to include this option. 10.5 Prohibited Interest Each proposal must contain a statement disclosing to the District in writing any financial interest in proposer’s business or in this transaction held by any District Board member or any District officer or employee. The District reserves the right to refuse any proposal if the District determines a conflict of interest exists. A conflict of interest may be determined to exist in any instance where a District officer or employee participates in or influences any decision-making process affecting a bid or contract in any way whatsoever. 11.0 PROPOSAL EVALUATION The District will consider the following factors in selecting a system integrator for this project:

• Completeness and clarity of the proposal.

• Your firm's overall experience in the field of teleconferencing.

• Project management experiences for this particular type of implementation; and, how your firm proposes to implement this project, assure end-to-end network integrity, and your overall project management approach to this task – including scheduling, integrator team composition, etc.

• Responses from references.

• On-going maintenance and service options offered, including pricing.

• Course content and method of presentation of initial training.

• Your estimated pricing for this project as detailed in the Pricing Summary section of your proposal.

The evaluation process will be directed primarily at those capabilities clearly shown in the written proposal submitted. However, the District may request any or all firms submitting proposals to make oral presentations during the evaluation process and/or to provide additional information. The District shall be the sole judge of all proposals, particularly, which one best qualifies for acceptance. The District reserves the right to accept other than the lowest-priced proposal and to negotiate with respondents if it appears to be in the best interest of the District to do so. The District reserves the right to reject any and all proposals.

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12.0 PROPOSAL DEADLINE Three (3) printed copies and an electronic version of your proposal submitted in response to this RFP must be forwarded to:

Rich Burt, Communication Systems Analyst San Joaquin Valley Air Pollution Control District 1990 E. Gettysburg Avenue Fresno, CA 93726 [email protected]

In order to be considered, the proposal must be received no later than 5:00 pm on Friday, November 2, 2007. Postmarks, fax, and/or emails are NOT acceptable substitutes for formal printed proposal copies. 13.0 LIST OF APPENDICES 13.1 Appendix A: District VTC Project Schedule (Proposed) 13.2 Appendix B: Detailed Pricing Summary 13.3 Appendix C: District Network Diagram 13.4 Appendix D: District VTC Equipment Inventory • Fresno Equipment • Modesto Equipment • Bakersfield Equipment 13.5 Appendix E: District Facility Floor Plans • Fresno VTC Room • Fresno Governing Board Room • Modesto VTC Room • Bakersfield VTC Room (current) • Bakersfield VTC Room (proposed)

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13.1 Appendix A: District VTC Upgrade Project Schedule (Proposed)

SAN JOAQUIN VALLEY AIR POLLUTION CONTROL DISTRICT VTC Upgrades Project Timeline

2007 2008 2009 Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr

PROJECT TASK DATES

RFP Released to Vendors Sep 27 '07

RFP Bidders Conference in Fresno, CA Oct 16 '07

RFP Due from Vendors Nov 02 '07

Integration Contract Finalized with Winning Vendor Nov 2007

Governing Board Meeting for Potential Approval Dec 20 '07

Integration Period for All Systems Jan08-Apr09

Network and Scheduling Upgrades Jan-Mar '08

Modesto VTC Upgrades Mar-Jul '08

Governing Board VTC Upgrade Jun-Oct '08

Fresno VTC Upgrade Sep '08- Jan '09

Bakersfield VTC Integration at New Building

Nov '08- Mar '09

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13.2 Appendix B: Detailed Pricing Summary This summary provides a sample of the cost breakdowns to be provided. There should be a summary section for the total project cost, with a separate detail section for each of the four VTC systems in the proposal. Note the different sales tax rates: Fresno 7.975%, Modesto 7.375%, Bakersfield 7.25%

Fresno VTC System

Governing Board VTC System

Modesto VTC System

Bakersfield VTC System TOTALS

EquipmentLaborFacilitiesSales TaxShipping & HandlingTraining

TOTALS

Project Pricing Summary

FRESNO VTC SYSTEMEQUIPMENT SECTION

Qty Description Unit Price Ext. PriceABC…

LABOR SECTIONQty Description Unit Price Ext. Price

ABC…

FACILITIES SECTIONQty Description Unit Price Ext. Price

ABC…

TRAINING SECTIONQty Description Unit Price Ext. Price

A…

Project Detailed Pricing

SALES TAX (7.975%)SHIPPING & HANDLING

EQUIPMENT SECTION TOTAL

FRESNO VTC SYSTEM GRAND TOTAL

LABOR SECTION TOTAL

FACILITIES SECTION TOTAL

TRAINING SECTION TOTAL

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13.3 Appendix C: District Network Diagram

CSUs T-1

V.35

V.35

Ethernet LAN

NortelMeridian1 PBX

Adtran Atlas 830CSU's Demarc

FRESNO

MODESTO

BAKERSFIELD

Demarc

NortelMeridian1 PBX

Demarc CSUV.35

NortelMeridian1 PBX

RJ45100BaseT

V.35

V.35

V.35

General Use PRIs

SMS PRIs

Polycom VS4000Codec (VTC Room)

Polycom VS4000Codec (Governing

Board)

V.35Brick

V.35Brick

VC Wizard Server

Atlas PC


V.35Brick

CSU

CSU

CSU

V.35


Cisco 3640LAN Router

RJ4510BaseT


RJ45100 BaseT

CO

T-1

General Use T-1s

Cisco PIX 520Firewall


PRI AT&T

Video Dial-up

InternetT-1

BAK

MOD

Dedicated T-1Circuits

Satellite Downlink

1

Polycom MGC 50

Adtran Atlas 830

Adtran Atlas 830Ethernet

EthernetEthernet

MgmtPort

Ethernet

V.35Brick

Ethernet

PRI CSU

Ethernet

Office PC's

T-1

Periphonics IVR

Office PC's

Office PC's

T-1

V.35

STBYFAIL

ACTIVE ST

BYFAIL

ACTIVE ST

BYFAIL

ACTIVE ST

BYFAIL

ACTIVE ST

BYFAIL

ACTIVE ST

BYFAIL

ACTIVE

NET-T1

NET-T1

MUX MUX MUX VIDEO

L1L2 L3

Power

PWRINOUT

LineALin

e B

LineALin

e B

MGC-50

V.35

T-1

Cisco 2501Router

V.35

T-1

T-1

T-1

13.4 Appendix D: District VTC Equipment Inventory

Manufacturer Model Serial# Site Priority Adtran Atlas 830 – base unit (incl 2 T1/PRI ports) - Adtran Bonding module - Adtran Dual v35 w/rs366 module - Adtran Quad T1/PRI module

1200780L1 1200262L1 1200311L1 1200185L3

G02A1855 G20A6592

G16A5718

Bakersfield Low

Adtran CSU T1 ACE 614A1187 Bakersfield Low AMX Backplane Chassis AXF-BP 703-4115 Bakersfield High AMX Touch Panel AXT-CV10 95040S2120215 Bakersfield High Biamp Microphone Mixer Advantage One B159837 Bakersfield Low Biamp Priority Gate AGII B157771 Bakersfield Low Biamp Remote Control E17934 (RC II) B158596 Bakersfield Low Extron analog computer-video interface RGB440 652975012E12488 Bakersfield Low Extron Video Splitter ADA2 300HV 648487028E12427 Bakersfield Low Extron Video Switcher SW2ARHVxi 648313012E12362 Bakersfield Low Hayes Accura Modem 5300 AM AG7353003556 Bakersfield Low JBL Speaker Control 1 U-505-000456-A Bakersfield Low JBL Speaker Control 1 U-505-000456-A Bakersfield Low JBL Speaker Control 1 U-505-000456-A Bakersfield Low JBL Speaker Control 1 U-505-000456-A Bakersfield Low JVC Confidence Monitor (RETIRE) TM-1400SU 7170468 Bakersfield Low JVC Tech Monitor (VCR Monitor) TM-A9U 6130999 Bakersfield Low JVC Tech Monitor (VTC Rack) TM-A9U Bakersfield Low Leitch Video Router NX4 A9602789 Bakersfield High Mitsubishi Monitor 36" (Ceiling Left) CS-35405 772105 Bakersfield Low Mitsubishi Monitor 36" (Front Left) CS-35405 518887 Bakersfield Low Monivision Monitor (Ceiling Right) DM7752S 66203623868 Bakersfield Low Monivision Monitor (Front Right) DM7752S 66107622823 Bakersfield Low Motorola Modem Lifestyle 28.8 8140791 Bakersfield Low Oxmoor Mixer RMX-62 AB961363 Bakersfield Low Panasonic 2-hr VCR AG-7350 K5TC00325 Bakersfield High PC Hyperconverter Receiver V5.06 11260 Bakersfield Low Polycom Codec VS4000 840042010887MD Bakersfield High Polycom IR interface 2201-10076-01 82022600312BAE Bakersfield Low Polycom V.35 Brick V.35 PIF 8200430009A0A9 Bakersfield Low Sony Camera (600-2022-01) EVI-D30 Bakersfield Low Sony Camera (600-2022-01) EVI-D30 Bakersfield Low Sony Handy Cam, Video 8 CCD-TR86 30462 Bakersfield Low Symetrix Stereo Power Amplifier 420 800420AAN121 Bakersfield Low VTEL custom power supply for equip rack AUX Chassis 96Z270 Bakersfield High Adtran Atlas 830 – base unit (incl 2 T1/PRI ports) - Adtran Spare Main Power Supply - (2) Adtran Bonding module - (4) Adtran Dual v35 w/rs366 module - Adtran Quad T1/PRI module

1200780L1 1200224L1 1200262L1 4200773L1 1200185L3

G02A1831

Fresno Low

Adtran CSU T1 ACE 614A1016 Fresno Low Adtran CSU T1 ACE 614A1036 Fresno Low Adtran CSU T1 ACE 632C0894 Fresno Low AMX Enhanced System Master Card AXC-EM Fresno High AMX Extender Card AXC-EXTN Fresno High AMX IR/Serial Card AXC-IR/S Fresno High

Page 39 of 49

Manufacturer Model Serial# Site Priority AMX IR/Serial Card AXC-IR/S Fresno High AMX RS-232 Interface Card AXC-232 Fresno High AMX RS-232 Interface Card AXC-232 Fresno High AMX RS-232 Interface Card AXC-232 Fresno High AMX RS-232 Interface Card AXC-232 Fresno High AMX RS-232 Interface Card AXC-232 Fresno High AMX RS-232 Interface Card AXC-232 Fresno High AMX RS-232 Interface Card AXC-232 Fresno High AMX RS-232 Interface Card AXC-232 Fresno High AMX RS-232 Interface Card AXC-232 Fresno High AMX Universal 8 Relay Card AXC-REL8 Fresno High AMX Universal 8 Relay Card AXC-REL8 Fresno High AMX Universal 8 Relay Card AXC-REL8 Fresno High AMX Voltage Output/Analog Input Card AXC-VAI2 Fresno High Extron analog computer-video interface RGB404 Fresno Low Extron analog computer-video interface RGB404 Fresno Low Hayes Accura Modem 5300 AM A07653003430 Fresno Low JVC Tech Monitor TM-A9U 12172725 Fresno Low JVC Tech Monitor TM-A9U 12172608 Fresno Low Motorola Modem Lifestyle 28.8 108018489 Fresno Low Motorola Modem MODEM 33.6 102288680 Fresno Low

Polycom MGC 50 (chassis) - Control Unit - Net-4 Card - IP+24 Card - Audio 48 card - MPI-8 card - Video+8 card - Video+8 card - MUX+10 card

BRD2094A-R5

BRD9015F BRD9100A BRD9040D BRD9032B BRD9033E BRD9033E BRD9085A

110563 (main) 82253 (V5.01) 80775 (V2.62) 78807 (V4.43) 80436 (V1.23) 79329 (V2.21) 81417 (V2.03) 81417 (V2.03) 78777 (V4.42)

Fresno Low

AMX Touch Panel AXT-CV10 950-10-165 Fresno spare High AMX 12v DC Power Supply PS 4.2 GB Fresno High AMX 3-Channel Volume Controller AXB-VOL3 756-11949 GB Fresno High AMX 3-Channel Volume Controller AXB-VOL3 756-11961 GB Fresno High AMX 3-Channel Volume Controller AXB-VOL3 756-12012 GB Fresno High AMX Backplane Chassis AXF-BP 703-16989 GB Fresno High AMX Touch Panel AXT-CV10 950-10-1227 GB Fresno High Communication Specialties Hexi-Split 1806 GB Fresno Low Communication Specialties Hexi-Split 1806 GB Fresno Low Communication Specialties Hexi-Split 1806 GB Fresno Low Communication Specialties Hexi-Split 1806 GB Fresno Low Communication Specialties PC Hyperconverter SCAN-DO PRO 1271 GB Fresno Low Extron Analog Distribution Amplifier ADA4 300MXHV 647392031E12427 GB Fresno Low Extron Analog Distribution Amplifier ADA4 300MXHV 647392034E12427 GB Fresno Low Extron Video Splitter ADA2 300HV 648487130 GB Fresno Low Furman Power Conditioner PM PRO V F0000108 GB Fresno Low Furman Power Conditioner PM PRO V GB Fresno Low Gentner Distributed Echo Cancellation AP800 1437-1298-16029 GB Fresno High Gentner Telephone Interface AP10 0426-1198-15968 GB Fresno High Hafler Power Amplifier P1500 1948010000-01 GB Fresno Low JBL Speaker Control 1 U-507-000063-AL GB Fresno Low JBL Speaker Control 1 U-507-000063-AR GB Fresno Low

Page 40 of 49

Manufacturer Model Serial# Site Priority JBL Speaker Control 1 U-507-004230-BL GB Fresno Low JBL Speaker Control 1 U-507-004230-BR GB Fresno Low JBL Speaker Control 1 U-507-004421-BL GB Fresno Low Kramer Composite to Y/C Transcoder FC-10 619119 GB Fresno Low Kramer Composite to Y/C Transcoder KR-10 548934 GB Fresno Low Kramer Composite to Y/C Transcoder KR-10 548937 GB Fresno Low Kramer Composite to Y/C Transcoder KR-10 548938 GB Fresno Low Kramer Composite to Y/C Transcoder KR-10 548964 GB Fresno Low Lectrosonics Matrix Mixer AM16 196 GB Fresno High Lectrosonics Matrix Mixer AM16/12 982 GB Fresno High Mitsubishi Monitor 36" (NE Left) CS-35405 518813 GB Fresno Low Mitsubishi Monitor 36" (NW Left) CS-35405 507571 GB Fresno Low Mitsubishi Monitor 36" (SW Left) CS-35405 518883 GB Fresno Low Mitsubishi Monitor 42" (Center Left) AM4201-R 102304 GB Fresno Low Mitsubishi Monitor 42" (Center Right) AM4201-R 100212 GB Fresno Low Monivision Monitor (E Floor Right) DM7752S 66206624453 GB Fresno Low Monivision Monitor (E Staff Right) DM7752S 66203623922 GB Fresno Low Monivision Monitor (NE Right) DM7752S 66203623872 GB Fresno Low Monivision Monitor (NW Right) DM7752S 66206623432 GB Fresno Low Monivision Monitor (SE Right) DM7752S 66206624401 GB Fresno Low Monivision Monitor (SW Right) DM7752S 66206624438 GB Fresno Low Monivision Monitor (W Floor Right) DM7752S 66206624443 GB Fresno Low Monivision Monitor (W Staff Right) DM7752S 66206624452 GB Fresno Low Panasonic Monitor 36" (E Floor Left) CT-36G33W LE82750288 GB Fresno Low Panasonic Monitor 36" (E Staff Left) CT-36G33W LE82780039 GB Fresno Low Panasonic Monitor 36" (SE Left) CT-36G33W LE82780047 GB Fresno Low Panasonic Monitor 36" (W Floor Left) CT-36G33W LE82750153 GB Fresno Low Panasonic Monitor 36" (W Staff Left) CT-36G33W LE82740550 GB Fresno Low Panasonic S-VHS VCR PV-S7670 18SA31931 GB Fresno Low Polycom Codec VS4000 82022601BFAFAD GB Fresno High Polycom V.35 Brick V.35 820134002502A9 GB Fresno Low Rane Equalizer RA 215 226097 GB Fresno Low Sabine Audio Signal Processor ADF4000 ADF4004382 GB Fresno Low Sabine Audio Signal Processor ADF4000 ADF4004415 GB Fresno Low Sabine Audio Signal Processor ADF4000 ADF4004418 GB Fresno Low Sigma Black Signal Generator BSG-100A 10918009 GB Fresno Low Sigma Distribution Amplifier (16 chan) SS-2100-16 1298004 GB Fresno High Sigma Distribution Amplifier (6 chan) SS-2100-6 5950028 GB Fresno High Sigma Router UCP-2116A 798002 GB Fresno High Sony Camera (Document) EVI-D30 103174 GB Fresno Low Sony Camera (NE) EVI-D30 GB Fresno Low Sony Camera (NW) EVI-D30 165353 GB Fresno Low Sony Camera (SE) EVI-D30 124374 GB Fresno Low Sony Camera (SW) EVI-D30 124375 GB Fresno Low Symetrix Stereo Power Amplifier (PBX/Restroom) 420 800420AAN119 GB Fresno Low US Robotics Modem SPORTSTER 33.6 22TSBA29H31L GB Fresno Low VTEL custom Power supply for equip rack AUX Chassis GB Fresno High Adtran Atlas 830 – base unit (incl 2 T1/PRI ports) - Adtran Bonding module - Adtran Dual v35 w/rs366 module - Adtran Quad T1/PRI module

1200780L1 1200262L1 1200311L1 1200185L3

G02A1872

Modesto Low

Adtran CSU T1 ACE Modesto Low

Page 41 of 49

Manufacturer Model Serial# Site Priority AMX – firmware chip set FG-075-03 Modesto High AMX – firmware chip set PC0705-A Modesto High AMX Backplane Chassis AXF-BP 7038712 Modesto High AMX RS-232 Interface Card AXC-232 Modesto High AMX RS-232 Interface Card AXC-232 Modesto High AMX RS-232 Interface Card AXC-232 Modesto High AMX RS-232 Interface Card AXC-232 Modesto High AMX Touch Panel AXT-CV10 95040S2110323 Modesto High Audio Technica - desk mic AT871R N/A Modesto Low Audio Technica - desk mic AT871R N/A Modesto Low Audio Technica - desk mic AT871R N/A Modesto Low Audio Technica - desk mic AT871R N/A Modesto Low Audio Technica - desk mic AT871R N/A Modesto Low Audio Technica - desk mic AT871R N/A Modesto Low Audio Technica – ceiling mic ES933PMW/C Modesto Low Audio Technica – ceiling mic ES933PMW/C Modesto Low Audio Technica – ceiling mic ES933PMW/C Modesto Low Audio Technica – ceiling mic ES933PMW/C Modesto Low Audio Technica – gooseneck mic ES-915H Modesto Low Biamp Mixer/Amplifier MXA 75 Modesto High Chief Manufacturing plasma mount PRO-2153 N/A Modesto Low Chief Manufacturing plasma mount PRO-2153 N/A Modesto Low Chief Manufacturing plasma mount PRO-2153 N/A Modesto Low Chief Manufacturing plasma mount PRO-2153 N/A Modesto Low Extron analog computer-video interface RGB440 TBD – replaced 1/05 Modesto Low Extron MDA 3SV S-Video DA 60-444-01 Modesto Low Extron RGBHV Switcher SW2ARHVxi 648313016E12362 Modesto Low Extron Video Splitter ADA2 300HV 648487028E12427 Modesto Low JBL Speaker Control24CT Modesto Low JBL Speaker Control24CT Modesto Low JBL Speaker Control24CT Modesto Low JBL Speaker Control24CT Modesto Low JBL Speaker Control24CT Modesto Low JBL Speaker Control24CT Modesto Low JVC Tech Monitor (VCR Monitor) TM-A9U 7131021 Modesto Low JVC Tech Monitor (VTC Rack) TM-A9U 11133589 Modesto Low Leitch Video Router NX4 A9602787 Modesto High LG Plasma (part#EGOS29999) MU-50PM10 408MVB172967 Modesto Low LG Plasma (part#EGOS29999) MU-50PM10 508RMCJ173115 Modesto Low LG Plasma (part#EGOS29999) MU-50PM10 508RMPG172968 Modesto Low LG Plasma (part#EGOS29999) MU-50PM10 508RMQK180964 Modesto Low Panasonic 2-hr VCR AG-7350 Modesto High Peerless camera mount CMR-410 Modesto Low Polycom – Vortex EF2280 and 2241 Matrix mix and hybrid combo 2230-12283-001 D20527100FA8

D20527101067 Modesto High

Polycom Codec VS4000 820047010A81MD Modesto High Polycom V.35 Brick V.35 820139002559A9 Modesto Low RDL combiner/divider STD-10K Modesto Low RDL combiner/divider STD-10K Modesto Low RDL line level mixer ST-MX3 Modesto Low RDL power supply PS24a Modesto Low Manufacturer Model Serial# Site Priority

Page 42 of 49

Sigma Video Distribution Amplifier VDA-100A 12950042 Modesto Low Sigma Video Distribution Amplifier VDA-100A 12950044 Modesto Low Sigma Video Distribution Amplifier VDA-26A Modesto Low Sony Camera (600-2022-01) EVI-D30 Modesto Low Sony Camera (600-2022-01) EVI-D30 Modesto Low Sony Camera (Document) EVI-D100 Modesto Low Vansan Lectern 500-25 w/Casters Modesto Low VTEL custom power supply for equip rack AUX Chassis Modesto High AMX 12v DC Power Supply PS 4.2 VTC Fresno High AMX Backplane Chassis AXT-BP 703-8732 VTC Fresno High AMX IR/Serial Interface, 4 Ports AXB-IRS4 5914S28280790 VTC Fresno High AMX Touch Panel AXT-CV10 95040S2110226 VTC Fresno High Biamp Microphone Mixer Advantage One B159843 VTC Fresno Low Biamp Priority Gate AGII B157794 VTC Fresno Low Biamp Remote Control RC II B156290 VTC Fresno Low Communication Specialties PC Hyperconverter SCAN-DO PRO BWA98077151 VTC Fresno Low Extron analog computer-video interface RGB440 652975010 VTC Fresno Low Extron RGBHV Switcher SW2ARHVxi 648313010 VTC Fresno Low Extron Video Splitter ADA2 300HV 648487025 VTC Fresno Low JBL Speaker Control 1 U-507-004228-BL VTC Fresno Low JBL Speaker Control 1 U-507-004228-BR VTC Fresno Low JBL Speaker Control 1 U-507-004421-BR VTC Fresno Low JVC Confidence Monitor (Front) (RETIRE) TM-1400SU 9332306 VTC Fresno Low JVC Confidence Monitor (Rear) (RETIRE) TM-1400SU 12039200 VTC Fresno Low JVC Tech Monitor TM-A9U 17835213 VTC Fresno Low JVC Tech Monitor (VCR Monitor) TM-A9U 14173187 VTC Fresno Low Leitch Video Router NX4 A9602788 VTC Fresno High Mitsubishi Monitor 36" (Front Left) CS-35405 529014 VTC Fresno Low Mitsubishi Monitor 36" (Rear Left) CS-35405 518811 VTC Fresno Low Monivision Monitor (Front Right) DM7752S 66206624441 VTC Fresno Low Monivision Monitor (Rear Right) DM7752S 66206624432 VTC Fresno Low Oxmoor Mixer RMX-62 AB961360 VTC Fresno Low Oxmoor Mixer RMX-62 AB961367 VTC Fresno Low Panasonic 2-hr VCR AG-7350 K5TC00108 VTC Fresno High Panasonic 2-hr VCR AG-7350 K5TC00378 VTC Fresno High Panasonic Quad-Split WJ-MS424 88A01019 VTC Fresno High Polycom Codec VS4000 82023902861BMD VTC Fresno High Polycom V.35 Brick V.35 8201250022B6A9 VTC Fresno Low Sigma Video/Audio Switcher VSS-120A VTC Fresno Low Sony Camera (Document) EVI-D100 111234 VTC Fresno Low Sony Camera (Front) EVI-D30 125225 VTC Fresno Low Sony Camera (Rear) EVI-D30 123792 VTC Fresno Low Symetrix Stereo Power Amplifier 420 800420AAE067 VTC Fresno Low Symetrix Stereo Power Amplifier (PBX Feed) 420 800420AAN120 VTC Fresno Low US Robotics Modem V.92 2ABLY2EG1724 VTC Fresno Low VTEL custom Power supply for equip rack AUX Chassis VTC Fresno High

Page 43 of 49

13.5 Appendix E: District Facility Floor Plans

Governing Board Room (Fresno)

Page 44 of 49

Fresno VTC Room

Equipment / Monitor Cabinetry

Equipment / Monitor Cabinetry

Page 45 of 49

Modesto VTC Room

Flat Panel Monitors (mounted)

Podium

Equipment Cabinetry (under)Flat Panel Monitors (mounted)

Page 46 of 49

Page 47 of 49

Bak

ersf

ield

VTC

Roo

m (B

luep

rints

)

Bakersfield VTC Room (Proposed)

Podium

Equipment Cabinetry (under)Flat Panel Monitors and Camera (mounted)

Flat Panel Monitors and camera (mounted)

DocCam

28'

39'

Page 48 of 49

Bakersfield Computer Room (Proposed)

RAM

P

Handrail

VTC PBX &COM LAN

Cabinet

OperationsUnit

A/C

Panels

PBX

VTC & NetworkCable Conduits

Folding Work Table

PBX Cross-Connect

BackboardLAN & Phone

SystemSwing-gate Racks

20'

20'

AirEvacUnit

Page 49 of 49

Documents

REQUEST FOR PROPOSAL - Valley Air Upgrade RFP.pdf · This Request for Proposal ... four people cameras for showing ... multiple table, podium, and ceiling microphones for providing