Request for Proposal # 0058903

For

Janitorial Supplies

July 2, 2019

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment.

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RFP 0058903 GENERAL INFORMATION FORM

QUESTIONS: All inquiries for information regarding this solicitation should be directed to: Erin Griffin Phone: (540) 231-3333 e-mail: erinc93@vt.edu DUE DATE: Proposals will be received until August 1, 2019 at 3:00 PM. Failure to submit proposals to the correct location by the designated date and hour will result in disqualification. ADDRESS: Proposals should be mailed or hand delivered to: Virginia Polytechnic Institute and State University (Virginia Tech), Procurement Department (MC 0333) North End Center, Suite 2100, 300 Turner Street NW, Blacksburg, Virginia 24061. Reference the due date and hour, and RFP Number in the lower left corner of the return envelope or package. Please note that USPS is delivered to a central location and is not delivered directly to Procurement. Allow extra time if sending proposal via USPS. It is the vendor’s responsibility to ensure proposals are received in the Procurement office at the appropriate date and time for consideration. TYPE OF BUSINESS: (Please check all applicable classifications). If your classification is certified by the Virginia Department of Small Business and Supplier Diversity (SBSD), provide your certification number: ___________. For assistance with SWaM certification, visit the SBSD website at http://sbsd.virginia.gov/ .

____ Large

____ Small business – An independently owned and operated business which, together with

affiliates, has 250 or fewer employees or average annual gross receipts of $10 million or less averaged over the previous three years. Commonwealth of Virginia Department of Small Business and Supplier Diversity (SBSD) certified women-owned and minority-owned business shall also be considered small business when they have received SBSD small business certification.

____ Women-owned business – A business concern that is at least 51% owned by one or more

women who are U. S. citizens or legal resident aliens, or in the case of a corporation, partnership, or limited liability company or other entity, at least 51% of the equity ownership interest is owned by one or more women who are citizens of the United States or non-citizens who are in full compliance with the United States immigration law, and both the management and daily business operations are controlled by one or more women who are U. S. citizens or legal resident aliens.

____ Minority-owned business – A business concern that is at least 51% owned by one or more

minority individuals (see Section 2.2-1401, Code of Virginia) or in the case of a corporation, partnership, or limited liability company or other entity, at least 51% of the equity ownership interest in the corporation, partnership, or limited liability company or other entity is owned by one or more minority individuals and both the management and daily business operations are controlled by one or more minority individuals.

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COMPANY INFORMATION/SIGNATURE: In compliance with this Request For Proposal and to all the conditions imposed therein and hereby incorporated by reference, the undersigned offers and agrees to furnish the goods or services in accordance with the attached signed proposal and as mutually agreed upon by subsequent negotiation.

FULL LEGAL NAME (PRINT) (Company name as it appears with your Federal Taxpayer Number)

FEDERAL TAXPAYER NUMBER (ID#)

BUSINESS NAME/DBA NAME/TA NAME (If different than the Full Legal Name)

BILLING NAME (Company name as it appears on your invoice)

PURCHASE ORDER ADDRESS

PAYMENT ADDRESS

CONTACT NAME/TITLE (PRINT)

E-MAIL ADDRESS

TELEPHONE NUMBER

TOLL FREE TELEPHONE NUMBER

FAX NUMBER TO RECEIVE E-PROCUREMENT ORDERS

I acknowledge that I have received the following addendums posted for this solicitation.

1 _____ 2 _____ 3 _____ 4 _____ 5_____ 6_____ (Please check all that apply) Is any member of the firm an employee of the Commonwealth of Virginia who has a personal interest in this contract pursuant to the Code of Virginia, 2.2 – 3102 - 3112 YES____________ NO_____________

SIGNATURE ____________________________________ Date: _________________________

02/12/2019

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I. PURPOSE:

Virginia Polytechnic Institute (Virginia Tech) is soliciting proposals from qualified vendors for the purchase and delivery of janitorial supplies. VENDORS WITH EXISTING COOPERATIVE CONTRACTS, PLEASE NOTE: If your company has already been awarded a cooperative contract for janitorial supplies through an agreement with another Virginia Higher Education Agency (VASCUPP) or a Governmental Purchasing Organization (GPO), Virginia Tech will be able to purchase janitorial supplies directly from your company through these existing agreements and it will not be necessary for your company to provide a proposal to this Request for Proposal. Please contact Contracting Officer with questions. Erin Griffin (540) 231-3333.

II. SMALL, WOMAN-OWNED AND MINORITY (SWAM) BUSINESS PARTICIPATION: The mission of the Virginia Tech supplier opportunity program is to foster inclusion in the university supply chain and accelerate economic growth in our local communities through the engagement and empowerment of high quality and cost competitive small, minority-owned, women-owned, and local suppliers. Virginia Tech encourages prime suppliers, contractors, and service providers to facilitate the participation of small businesses, and businesses owned by women and minorities through partnerships, joint ventures, subcontracts, and other inclusive and innovative relationships.

III. CONTRACT PERIOD:

The term of this contract is for four year(s), or as negotiated. There will be an option for four one-year renewals, or as negotiated.

IV. BACKGROUND:

Virginia Polytechnic Institute and State University (Virginia Tech) is located in Blacksburg, Virginia, approximately 40 miles southwest of Roanoke, Virginia, the major commercial hub of the area. In addition to the university’s main campus in Blacksburg, major off campus locations include twelve agriculture experiment research stations, the Marion duPont Scott Equine Medical Center and graduate centers in Roanoke and Fairfax, Virginia. Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech takes a hands-on, engaging approach to education, preparing scholars to be leaders in their fields and communities. As the Commonwealth’s most comprehensive university and its leading research institution, Virginia Tech offers 240 undergraduate degree programs to more than 31,000 students and manages a research portfolio of nearly $513 million. The university fulfills its land-grant mission of transforming knowledge to practice through technological leadership and by fueling economic growth and job creation locally, regionally, and across Virginia. Virginia Tech purchases a large volume and variety of janitorial supplies. These supplies are used by various departments that are responsible for cleaning and stocking administrative buildings, residential halls, academic buildings and recreational centers. Virginia Tech desires janitorial supplies to be delivered directly to the location where they are needed and as they are needed. Virginia Tech spends approximately $550,000.00 on janitorial supplies each year. Large volume users include Housing, Dining Services and Facilities Services. Other users include The Inn at Virginia Tech, Skelton Conference Center and Student Centers and Activities (SCA). Housing and Dining Services orders a large percentage of the supplies during the months of August through May, to coincide with the academic school year. A listing of the estimated annual product usage for items for Facilities Services, Housing, and Dining Services is provided in Attachments D, E, and F.

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V. EVA BUSINESS-TO-GOVERNMENT ELECTRONIC PROCUREMENT SYSTEM:

The eVA Internet electronic procurement solution streamlines and automates government purchasing activities within the Commonwealth of Virginia. Virginia Tech, and other state agencies and institutions, have been directed by the Governor to maximize the use of this system in the procurement of goods and services. We are, therefore, requesting that your firm register as a vendor within the eVA system. There are transaction fees involved with the use of eVA. These fees must be considered in the provision of quotes, bids and price proposals offered to Virginia Tech. Failure to register within the eVA system may result in the quote, bid or proposal from your firm being rejected and the award made to another vendor who is registered in the eVA system. Registration in the eVA system is accomplished on-line. Your firm must provide the necessary information. Please visit the eVA website portal at http://www.eva.virginia.gov/pages/eva-registration-buyer-vendor.htm and register both with eVA and Ariba. This process needs to be completed before Virginia Tech can issue your firm a Purchase Order or contract. If your firm conducts business from multiple geographic locations, please register these locations in your initial registration. For registration and technical assistance, reference the eVA website at: http://www.eva.virginia.gov, or call 866-289-7367 or 804-371-2525.

VI. CONTRACT PARTICIPATION:

It is the intent of this solicitation and resulting contract to allow for cooperative procurement. Accordingly, any public body, public or private health or educational institutions, or Virginia Tech’s affiliated corporations and/or partnerships may access any resulting contract if authorized by the contractor.

Participation in this cooperative procurement is strictly voluntary. If authorized by the Contractor, the resultant contract may be extended to the entities indicated above to purchase at contract prices in accordance with contract terms. The Contractor shall notify Virginia Tech in writing of any such entities accessing the contract, if requested. No modification of this contract or execution of a separate contract is required to participate. The Contractor will provide semi-annual usage reports for all entities accessing the Contract, as requested. Participating entities shall place their own orders directly with the Contractor and shall fully and independently administer their use of the contract to include contractual disputes, invoicing and payments without direct administration from Virginia Tech. Virginia Tech shall not be held liable for any costs or damages incurred by any other participating entity as a result of any authorization by the Contractor to extend the contract. It is understood and agreed that Virginia Tech is not responsible for the acts or omissions of any entity, and will not be considered in default of the contract no matter the circumstances.

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Please refer to Attachment B, Zone Map, if the offeror wishes to submit separate pricing structure based on approved zones for cooperative institutions. Refer to Attachment B for the approved Zone Map. If no other prices are offered, pricing provided will apply to all zones in the Commonwealth. If you wish to provide pricing for a zone other than which this solicitation originated, please indicate you are doing so in the response. If you anticipate pricing differentials for different zones, a separate pricing sheet must be submitted for each zone that includes appropriate pricing for that zone.

Use of this contract does not preclude any participating entity from using other contracts or competitive processes as the need may be.

VII. STATEMENT OF NEEDS:

A. General Requirements: The Contractor(s) shall provide all materials, labor, equipment, supplies and transportation to distribute janitorial supplies to departments at Virginia Tech on an as-needed basis.

B. Inventory: 1. The Contractor(s) shall stock and/or have available an inventory including, but not limited

to, the following types of products: paper goods, cleaners, manual equipment, trash can liners, floor care products and miscellaneous specialty items (i.e. body spill kits/components, sharps containers, etc.)

2. The Contractor(s) shall maintain sufficient stock level to accomplish delivery requirements

and to ensure a minimum 95% fill rate for all items included in the Contractor’s catalog/price list.

3. The Contractor(s) shall notify the appropriate department as soon as it is known that an

ordered item is out of stock and will not be available for requested delivery. C. Ordering and Invoicing:

1. The Contractor(s) shall have ordering procedures that are user-friendly and efficient. The preference is for a punchout catalog that replicates your electronic ordering system provided within the Virginia Tech’s (Jaggaer) e-procurement system, HokieMart. The Contractor(s) shall indicate within their proposal their ability to provide the necessary personnel and technical and financial resources to provide a punchout catalog in HokieMart.

2. Should punchout catalog capabilities not be available, a customized catalog/price list and

order form complete with item description, the price and reference number should be available to all departments at the university. An internet based ordering system is preferred. The system should be capable of taking orders, confirming stock on hand, confirming orders and order tracking. Where applicable, training for Virginia Tech staff should be provided to ensure the proper entry of all orders within the internet based system.

3. The Contractor(s) shall accommodate various ordering methods from multiple ordering

sites, including the use of standing orders for specific department’s needs, over a specified period of time.

4. The Contractor(s) should not specify minimum order quantities nor charge additional fees

for small quantity orders.

5. It is preferred for the Contractor(s) to submit all invoices to the university electronically through the university’s e-procurement system. Contractor should indicate within their proposal their technological ability to provide e-invoices to the university.

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D. Defective Product: All defective products shall be replaced and exchanged by the

Contractor. The cost of transportation, unpacking, inspection, re-packing, re-shipping or other like expenses shall be paid by the Contractor. All replacement products must be received by the University within seven (7) days of initial notification.

E. Delivery: 1. The Contractor(s) shall deliver and unload supplies as required to any location, inside

or outside, on the Virginia Tech campus. Generally, Housing and Dining Services will require weekly deliveries, and Facilities Services will require monthly deliveries, with the option of bi-weekly deliveries. This schedule is subject to change. Daily deliveries are sometimes necessary. Many departments do not schedule deliveries and will require supplies on an as-needed basis. An estimated one-week delivery schedule for all locations is shown in Attachments G and H. Any delivery schedules, or changes thereto, will be provided in advance to the Contractor in writing.

2. The Contractor(s) shall be responsible for the transportation or delivery charges of all items delivered on this contract. Individual orders shall be packaged to ensure security and to prevent damage from exposure to outside elements. 3. The Contractor(s) shall adhere to the normal business hours of the university (7:30am

to 4:30pm, Monday through Friday) and the holidays observed by the university, unless other arrangements have been agreed upon by the department and the Contractor. Facilities Services normal business hours are 5:30 am to 1:30 pm, Monday through Friday.

4. For Housing, Dining Services, and Facilities Services, the Contractor(s) shall allow for a

Virginia Tech employee to accompany the driver during deliveries in order to unlock stockrooms.

5. Virginia Tech reserves the right to cancel any item on order not delivered within the specified delivery time and obtain the item from another vendor.

6. Due to space constraints, only single-axle trucks should be used for delivery of goods on

campus.

F. Equipment and Product Recall Notices: In the event of any recall notice, technical service bulletin, or other important notification affecting equipment or product purchased from this contract, a notice shall be sent to the Contract Administrator. It shall be the responsibility of the contractors to assure that all recall notices are sent directly to the agencies Contract Administrator.

G. Reservations: Virginia Tech reserves the right to bid or purchase separately any items if it is

deemed to be in the best interest of Virginia Tech. This includes, but may not be limited to, items not in stock at the time of the order, compatible items not in stock, items which are deemed to be of an inferior quality, or over-pricing on similar items. Virginia Tech also reserves the right to purchase separately any items which need to be purchased more quickly elsewhere due to an emergency, or in order to prevent discomfort to Virginia Tech clients, waste of labor dollars or other inconvenient circumstances.

VIII. PROPOSAL PREPARATION AND SUBMISSION:

A. Specific Requirements

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Proposals should be as thorough and detailed as possible so that Virginia Tech may properly evaluate your capabilities to provide the required goods or services. Offerors are required to submit the following information/items as a complete proposal:

1. Price

a. Summarize the Offeror’s proposed pricing policy, including commodities or discounts offered, types of price lists or catalogs to be used. Explain how prices will be conveyed to departments through the use of price lists, catalogs, etc. Describe the plan on how the contractor(s) will price items to Virginia Tech. b. Plan for conveying price changes if Virginia Tech elects to renew the contract. c. Submit best pricing for items in Attachments D, E, and F. Prices should be

listed by case and per unit as applicable.

2. Plan for Providing Services a. Explanation of Offeror’s general approach to providing services. b. Location and description of the warehouse(s) that would be used to service the contract. c. Listing of all Virginia counties/regions that offeror is willing to service d. Describe Offeror’s inventory in terms of volume, quality, brands and variety of items. e. Describe the Offeror’s ability to interface with the Virginia Tech HokieMart electronic purchasing system. f. Describe the proposed delivery plan, lead times and proposed delivery times. Include your willingness to deliver emergency shipments. g. Identify which products are certified as eco-friendly products and describe the vendor’s eco-friendly program. h. Describe Offeror’s invoicing procedure including sample copies of sales tickets, delivery tickets, invoices and other related documentation. i. Describe Offeror’s ability to provide invoicing through electronic means within the

university’s e-procurement system, HokieMart (a Jaggaer e-procurement system). i. Describe Offeror’s return policy procedures detailing vendor notification, method of return, restocking fees, etc. Explain how credits will be handled. j. Statement of your willingness to provide training as needed to Virginia Tech. k. Statement of your willingness to provide sample products for testing to Virginia Tech. l. Describe and provide samples of reports that would be available to Virginia Tech (i.e. usage reports, annual sales by location, minority and women owned subcontracting figures, etc.) m. Describe ability to provide dispensers for paper products, chemicals, etc.

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n. Explanation of how the Offeror plans to meet chemical container labeling and material safety data sheet regulations. Currently the MSDS is changing. Explain how Offeror plans to update Virginia Tech as these changes are implemented. o. Statement of Offeror’s willingness to break cases and sell single units.

3. Qualifications and Experience List the qualifications and experience of the Offeror in providing the goods described herein.

4. Pricing

a. A sampling of products utilized by the University are provided in Attachments D, E, F. b. Provide a unit price and an extended price (based on qty provided) for each product

listed. c. Provide an alternative brand name if you are unable to provide the item as described.

The University will determine if alternative products are considered an equivalent. d. At the bottom of Attachment F, submit the percentage off of published list price that will

be offered on any product not specifically detailed on Attachment D, E and F.

5. Small, Women-owned and Minority-owned Business (SWAM) Utilization: Describe your plan for utilizing small businesses and businesses owned by women and minorities if awarded a contract. Describe your ability to provide statistical reporting on actual SWAM subcontracting when requested. Specify if your business or the business or businesses that you plan to subcontract with are certified by the Department of Minority Business Enterprise. If your business can not be classified as SWAM, describe your plan for utilizing SWAM subcontractors if awarded a contract. Describe your ability to provide reporting on SWAM subcontracting spend when requested. If your firm or any business that you plan to subcontract with can be classified as SWAM, but has not been certified by the Virginia Department of Minority Business Enterprise (DMBE), it is expected that the certification process will be initiated no later than the time of the award. If your firm is currently certified, you agree to maintain your certification for the life of the contract. For assistance with SWAM certification, visit the DMBE website at www.dmbe.virginia.gov.

5. The return of the General Information Form and addenda, if any, signed and filled out as required.

B. General Requirements

1. RFP Response: In order to be considered for selection, Offerors shall submit a complete

response to this RFP to include;

a. One (1) original and one (1) copy of the entire proposal, including all attachments. Any proprietary information should be clearly marked in accordance with 2.e. below.

b. One (1) electronic copy in WORD format or searchable PDF (flash drive) of the entire proposal as one document, INCLUDING ALL ATTACHMENTS mailed along with the hard copy above. Any proprietary information should be clearly marked in accordance with 2.e. below.

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c. Should the proposal contain proprietary information, provide one (1) redacted hard copy of the proposal and attachments with proprietary portions removed or blacked out. This copy should be clearly marked “Redacted Copy” on the front cover. The classification of an entire proposal document, line item prices and/or total proposal prices as proprietary or trade secrets is not acceptable. Virginia Tech shall not be responsible for the Contractor’s failure to exclude proprietary information from this redacted copy. Response shall be submitted to: Virginia Polytechnic Institute and State University (Virginia Tech) Procurement Department (MC 0333) North End Center, Suite 2100 300 Turner Street NW Blacksburg, Virginia 24061

Reference the Due Date and Hour, and RFP Number in the lower left hand corner of the return envelope or package.

No other distribution of the proposals shall be made by the Offeror.

2. Proposal Preparation:

a. Proposals shall be signed by an authorized representative of the Offeror. All information

requested should be submitted. Failure to submit all information requested may result in Virginia Tech requiring prompt submission of missing information and/or giving a lowered evaluation of the proposal. Proposals which are substantially incomplete or lack key information may be rejected by Virginia Tech at its discretion. Mandatory requirements are those required by law or regulation or are such that they cannot be waived and are not subject to negotiation.

b. Proposals should be prepared simply and economically providing a straightforward,

concise description of capabilities to satisfy the requirements of the RFP. Emphasis should be on completeness and clarity of content.

c. Proposals should be organized in the order in which the requirements are presented in

the RFP. All pages of the proposal should be numbered. Each paragraph in the proposal should reference the paragraph number of the corresponding section of the RFP. It is also helpful to cite the paragraph number, subletter, and repeat the text of the requirement as it appears in the RFP. If a response covers more than one page, the paragraph number and subletter should be repeated at the top of the next page. The proposal should contain a table of contents which cross references the RFP requirements. Information which the offeror desires to present that does not fall within any of the requirements of the RFP should be inserted at an appropriate place or be attached at the end of the proposal and designated as additional material. Proposals that are not organized in this manner risk elimination from consideration if the evaluators are unable to find where the RFP requirements are specifically addressed.

d. Each copy of the proposal should be bound in a single volume where practical. All

documentation submitted with the proposal should be bound in that single volume.

e. Ownership of all data, material and documentation originated and prepared for Virginia Tech pursuant to the RFP shall belong exclusively to Virginia Tech and be subject to

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public inspection in accordance with the Virginia Freedom of Information Act. Trade secrets or proprietary information submitted by an Offeror shall not be subject to public disclosure under the Virginia Freedom of Information Act. However, to prevent disclosure the Offeror must invoke the protections of Section 2.2-4342F of the Code of Virginia, in writing, either before or at the time the data or other materials is submitted. The written request must specifically identify the data or other materials to be protected and state the reasons why protection is necessary. The proprietary or trade secret material submitted must be identified by some distinct method such as highlighting or underlining and must indicate only the specific words, figures, or paragraphs that constitute trade secret or proprietary information. The classification of an entire proposal document, line item prices and/or total proposal prices as proprietary or trade secrets is not acceptable and may result in rejection of the proposal.

3. Oral Presentation: Offerors who submit a proposal in response to this RFP may be required

to give an oral presentation of their proposal to Virginia Tech. This will provide an opportunity for the Offeror to clarify or elaborate on the proposal but will in no way change the original proposal. Virginia Tech will schedule the time and location of these presentations. Oral presentations are an option of Virginia Tech and may not be conducted. Therefore, proposals should be complete.

IX. SELECTION CRITERIA AND AWARD:

A. Selection Criteria

Proposals will be evaluated by Virginia Tech using the following: Maximum Point Criteria Value 1. Quality of products/services offered and suitability for 20 the intended purposes 2. Qualifications and experiences of Offeror in providing 20 the goods/services 3. Specific plans or methodology to be used to provide the 25 Services 4. Price 25 5. Participation of Small, Women-Owned and Minority 10 (SWAM) Business ______ Total 100

B. Award

Selection shall be made of two or more offerors deemed to be fully qualified and best suited among those submitting proposals on the basis of the evaluation factors included in the Request for Proposal, including price, if so stated in the Request for Proposal. Negotiations shall then be conducted with the offerors so selected. Price shall be considered, but need not be the sole determining factor. After negotiations have been conducted with each offeror so selected, Virginia Tech shall select the offeror which, in its opinion, has made the best proposal, and shall award the contract to that offeror. Virginia Tech may cancel this Request for Proposal or reject

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proposals at any time prior to an award. Should Virginia Tech determine in writing and in its sole discretion that only one offeror has made the best proposal, a contract may be negotiated and awarded to that offeror. The award document will be a contract incorporating by reference all the requirements, terms and conditions of this solicitation and the Contractor's proposal as negotiated. See Attachment C for sample contract form. Virginia Tech reserves the right to award multiple contracts as a result of this solicitation.

XI. INQUIRIES: All inquiries concerning this solicitation should be submitted in writing via email, citing the particular

RFP section and paragraph number. All inquiries will be answered in the form of an addendum. Inquiries must be submitted by 5:00 PM on Wednesday, July 17, 2019. Inquiries must be submitted to the procurement officer, Erin Griffin, identified in this solicitation.

XII. INVOICES:

It is preferred that invoices for orders generated from this contract be e-invoiced to the university via the university’s e-procurement system, HokieMart. Contractor should indicate if it has the technology available to provide electronic billing as a requirement of this contract. Should e-invoicing not be available, invoices for goods or services provided under any contract resulting from this solicitation shall be submitted by email to vtinvoices@vt.edu or by mail to:

Virginia Polytechnic Institute and State University (Virginia Tech) Accounts Payable North End Center, Suite 3300 300 Turner Street NW Blacksburg, Virginia 24061

XIII. METHOD OF PAYMENT:

Virginia Tech will authorize payment to the contractor as negotiated in any resulting contract from the aforementioned Request for Proposal. Payment can be expedited through the use of the Wells One AP Control Payment System. Virginia Tech strongly encourages participation in this program. For more information on this program please refer to Virginia Tech’s Procurement website: http://www.procurement.vt.edu/vendor/wellsone.html or contact the procurement officer identified in the RFP.

XIV. ADDENDUM:

Any ADDENDUM issued for this solicitation may be accessed at http://www.apps.vpfin.vt.edu/html.docs/bids.php. Since a paper copy of the addendum will not be mailed to you, we encourage you to check the web site regularly.

XV. COMMUNICATIONS:

Communications regarding this solicitation shall be formal from the date of issue, until either a Contractor has been selected or the Procurement Department rejects all proposals. Formal communications will be directed to the procurement officer listed on this solicitation. Informal communications, including but not limited to request for information, comments or speculations

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regarding this solicitation to any University employee other than a Procurement Department representative may result in the offending Offeror’s proposal being rejected.

XVI. CONTROLLING VERSION OF SOLICITATION:

The posted version of the solicitation and any addenda issued by Virginia Tech Procurement Services is the mandatory controlling version of the document. Any modification of/or additions to the solicitation by the Offeror shall not modify the official version of the solicitation issued by Virginia Tech Procurement Services. Such modifications or additions to the solicitation by the Offeror may be cause for rejection of the proposal; however, Virginia Tech reserves the right to decide, on a case by case basis, in its sole discretion, whether to reject such a proposal.

XVII. TERMS AND CONDITIONS:

This solicitation and any resulting contract/purchase order shall be governed by the attached terms and conditions, see Attachment A.

XVIII. CONTRACT ADMINISTRATION:

A. The individual user departments at Virginia Tech shall be identified as the Contract Administrators and shall use all powers under the contract to enforce its faithful performance.

B. The Contract Administrators in each user departments shall determine the amount, quantity,

acceptability, fitness of all aspects of the services and shall decide all other questions in connection with the services. Contract Administrators, or designees, shall not have authority to approve changes in the services which alter the concept or which call for an extension of time for this contract. Any modifications made must be authorized by the Virginia Tech Procurement Department through a written amendment to the contract.

C. Reed Nagel, Interim Assistant Director and Senior Buyer, Procurement, shall oversee the

contract in its entirety and will serve as the point of contact for issues involving this contract. XIX. ATTACHMENTS:

Attachment A - Terms and Conditions Attachment B - Zone Map for Cooperative Contracts Attachment C - Sample of Standard Contract Form Attachment D - Housing Annual Product Usage Attachment E - Dining Services Annual Product Usage Attachment F - Facilities Services Annual Product Usage Attachment G- Dining Services Delivery Locations Attachment H- Facilities Services and Housing Delivery Locations

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ATTACHMENT A

TERMS AND CONDITIONS

RFP GENERAL TERMS AND CONDITIONS See: https://www.procurement.vt.edu/content/dam/procurement_vt_edu/docs/terms/GTC_RFP_01282019.pdf ADDITIONAL TERMS AND CONDITIONS A. ADDITIONAL GOODS AND SERVICES: The University may acquire other goods or services that the

supplier provides other than those specifically solicited. The University reserves the right, subject to mutual agreement, for the Contractor to provide additional goods and/or services under the same pricing, terms and conditions and to make modifications or enhancements to the existing goods and services. Such additional goods and services may include other products, components, accessories, subsystems, or related services newly introduced during the term of the Agreement.

B. AUDIT: The Contractor hereby agrees to retain all books, records, and other documents relative to

this contract for five (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner. Virginia Tech, its authorized agents, and/or the State auditors shall have full access and the right to examine any of said materials during said period.

C. AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that Virginia Tech

shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement.

D. CANCELLATION OF CONTRACT: Virginia Tech reserves the right to cancel and terminate any

resulting contract, in part or in whole, without penalty, upon 60 days written notice to the Contractor. In the event the initial contract period is for more than 12 months, the resulting contract may be terminated by either party, without penalty, after the initial 12 months of the contract period upon 60 days written notice to the other party. Any contract cancellation notice shall not relieve the Contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation.

E. CONTRACT DOCUMENTS: The contract entered into by the parties shall consist of the Request for

Proposal including all modifications thereof, the proposal submitted by the Contractor, the written results of negotiations, the Commonwealth Standard Contract Form, all of which shall be referred to collectively as the Contract Documents.

F. IDENTIFICATION OF BID/PROPOSAL ENVELOPE: The signed bid or proposal should be returned in

a separate envelope or package and identified as follows:

From: ____ Name of Bidder or Offeror Due Date Time Due

____ Street or Box No. Solicitation Number ____ City, State, Zip Code Solicitation Title

Name of Procurement Officer: ____

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The envelope should be addressed to:

VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY (Virginia Tech) Procurement Department (MC 0333) North End Center, Suite 2100 300 Turner Street NW Blacksburg, Virginia 24061

The offeror takes the risk that if the envelope is not marked as described above, it may be inadvertently opened and the information compromised, which may cause the proposal to be disqualified. Bids or Proposals may be hand delivered to the designated location in the office issuing the solicitation. No other correspondence or other bids/proposals should be placed in the envelope.

G. NOTICES: Any notices to be given by either party to the other pursuant to any contract resulting from

this solicitation shall be in writing, hand delivered or mailed to the address of the respective party at the following address

If to Contractor: Address Shown On RFP Cover Page Attention: Name Of Person Signing RFP If to Virginia Tech: Virginia Polytechnic Institute and State University (Virginia Tech) Attn: Erin Griffin Procurement Department (MC 0333) North End Center, Suite 2100 300 Turner Street NW Blacksburg, Virginia 24061

H. SEVERAL LIABILITY: Virginia Tech will be severally liable to the extent of its purchases made against any contract resulting from this solicitation. Applicable entities described herein will be severally liable to the extent of their purchases made against any contract resulting from this solicitation.

I. CLOUD OR WEB HOSTED SOFTWARE SOLUTIONS: For agreements involving Cloud-based Web-

hosted software/applications refer to link for additional terms and conditions: http://www.ita.vt.edu/purchasing/VT_Cloud_Data_Protection_Addendum_final03102017.pdf

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SPECIAL TERMS AND CONDITIONS

1. ADVERTISING: In the event a contract is awarded for supplies, equipment, or services resulting from this solicitation, no indication of such sales or services to Virginia Tech will be used in product literature or advertising. The contractor shall not state in any of the advertising or product literature that the Commonwealth of Virginia or any agency or institution of the Commonwealth has purchased or uses its products or services.

2. CRIMINAL CONVICTION CHECKS: All criminal conviction checks must be concluded prior to the

Contractor’s employees gaining access to the Virginia Tech Campus. Employees who have separated employment from Contractor shall undergo another background check prior to re-gaining access to the Virginia Tech campus. Contractor shall ensure subcontractors conduct similar background checks. Virginia Tech reserves the right to audit a contractor’s background check process at any time. All employees have a duty to self-disclose any criminal conviction(s) occurring while assigned to the Virginia Tech campus. Such disclosure shall be made to Contractor, which in turn shall notify the designated Virginia Tech contract administrator within 5 days. If at any time during the term of the contract Virginia Tech discovers an employee has a conviction which raises concerns about university buildings, property, systems, or security, the contractor shall remove that employee’s access to the Virginia Tech campus, unless Virginia Tech consents to such access in writing. Failure to comply with the terms of this provision may result in the termination of the contract.

3. INSURANCE: By signing and submitting a Proposal/Bid under this solicitation, the offeror/bidder

certifies that if awarded the contract, it will have the following insurance coverages at the time the work commences. Additionally, it will maintain these during the entire term of the contract and that all insurance coverages will be provided by insurance companies authorized to sell insurance in Virginia by the Virginia State Corporation Commission.

During the period of the contract, Virginia Tech reserves the right to require the contractor to furnish certificates of insurance for the coverage required.

INSURANCE COVERAGES AND LIMITS REQUIRED: A. Worker's Compensation - Statutory requirements and benefits. B. Employers Liability - $100,000.00 C. General Liability - $1,000,000.00 combined single limit. Virginia Tech and the Commonwealth of Virginia shall be named as an additional insured with respect to goods/services being procured. This coverage is to include Premises/Operations Liability, Products and Completed Operations Coverage, Independent Contractor's Liability, Owner's and Contractor's Protective Liability and Personal Injury Liability. D. Automobile Liability - $500,000.00 E. Builders Risk – For all renovation and new construction projects under $100,000 Virginia Tech will provide All Risk – Builders Risk Insurance. For all renovation contracts, and new construction from $100,000 up to $500,000 the contractor will be required to provide All Risk – Builders Risk Insurance in the amount of the contract and name Virginia Tech as additional insured. All insurance verifications of insurance will be through a valid insurance certificate. F. The contractor agrees to be responsible for, indemnify, defend and hold harmless Virginia Tech, its officers, agents and employees from the payment of all sums of money by reason of any claim against them arising out of any and all occurrences resulting in bodily or mental injury or property damage that may happen to occur in connection with and during the performance of the contract, including but not limited to claims under the Worker's Compensation Act. The contractor agrees that it will, at all times, after the completion of the work, be responsible for, indemnify, defend and hold harmless Virginia Tech, its officers, agents and employees from all liabilities resulting from bodily or mental injury or property

17

damage directly or indirectly arising out of the performance or nonperformance of the contract.

4. LEAD: The contractor is contracted by Virginia Tech to perform work in buildings where lead-containing materials such as lead-based paint may be located. Work performed under this contract may impact these lead materials (for example, during building renovations), but does not include lead abatement or de-leading operations. The contractor will be informed by Virginia Tech project coordinator/manager of the location of suspect and known lead containing materials in the work area(s) to which the contractor is assigned. The contractor shall provide all training and equipment required by 29 CFR 1926.62 for the safe performance of the work. The contractor may not perform de-leading or lead abatement unless they hold a valid Virginia Lead Contractor license and have been specifically retained to perform this work as a part of the contract. The contractor shall submit to Virginia Tech Environmental Health and Safety Services (EHSS) Department for review and approval his written Lead Work Plan which outlines work practices, precautions, procedures, and engineering controls to be used during work that disturbs lead prior to commencement of this work. Work will not proceed until the Lead Work Plan has been approved by EHSS.

5. MATERIALS CONTAINING ASBESTOS: The offeror/bidder shall not incorporate any materials

into the work containing asbestos. The offeror/bidder shall not incorporate any material known by the offeror/bidder to contain a substance known to be hazardous to health when the building is occupied unless specifically approved by Virginia Tech or required by the specifications. If the offeror/bidder becomes aware that a material required by the specifications contains asbestos, it shall notify Virginia Tech immediately and shall take no further steps to acquire or install any such material.

6. ORDERS: Applicable departments, institutions, agencies and Public Bodies of the Commonwealth

of Virginia may order by issuing a purchase order against any contract resulting from this solicitation.

7. PRIME CONTRACTOR RESPONSIBILITIES: The contractor shall be responsible for completely

supervising and directing the work under this contract and all subcontractors that he may utilize, using his best skill and attention. Subcontractors who perform work under this contract shall be responsible to the prime Contractor. The contractor agrees that he is as fully responsible for the acts and omissions of his subcontractors and of persons employed by them as he is for the acts and omissions of his own employees.

8. RENEWAL OF CONTRACT: This contract may be renewed by Virginia Tech upon written

agreement of both parties for four (4) successive one year periods), under the terms of the current contract, and at a reasonable time (approximately 90 days) prior to the expiration.

9. SAFETY: The contractor bears sole responsibility for the safety of its employees. The contractor

shall take all steps necessary to establish, administer, and enforce safety rules that meet the regulatory requirements of the Virginia Department of Labor and Industry (VDLI) and the Occupational Safety and Health Administration (OSHA). The contractor shall take steps as necessary to protect the safety and health of university employees, students, and visitors during the performance of their work. In addition, the contractor must also provide the university with a written safety program that it intends to follow in pursuing work under this contract. By entering into a contract with Virginia Tech, the contractor and its subcontractors agree to abide by the requirements described in Safety Requirements for Contractors and Subcontractors located on Virginia Tech’s Environmental, Health and Safety Services (EHSS) web site at this URL http://www.ehss.vt.edu/programs/contractor_safety.php. A copy of the publication may also be obtained by contacting EHSS at 540/231- 5985. No work under this contract will be permitted until the university is assured that the contractor has an adequate safety program in effect.

18

10. SAMPLES: After Proposal/Bids are received, and at its option, Virginia Tech may require contractor to provide a sample for each designated item so offered. Samples shall be an exact and true representative sample of the actual material offered and may be considered by Virginia Tech in making a contract award decision. Each sample shall be properly tagged or labeled with the name of the contractor and manufacturer. Bid samples shall be provided at no cost to Virginia Tech. Samples will be handled and disposed of in accordance with Section 2, paragraph X10 of the Commonwealth of Virginia Purchasing Manual for Institutions of Higher Education and Their Vendors. Furthermore, Virginia Tech reserves the right to secure additional check samples from the actual material supplied. In the event the check samples fail to conform to the contract requirements, the contractor shall immediately replace the portion of the delivered commodity with acceptable material conforming to the contract requirements at no additional costs to Virginia Tech.

11. SIDEWALK POLICY: Driving on sidewalks is allowed when there is no other way to get a needed

vehicle to a designated place or building on campus. The vehicle operator shall be made aware that extreme caution shall be used to operate the vehicle in a way that will not be a hazard or hindrance to pedestrians using the walk. The contractor shall be responsible for any damage to turf and anything that is located adjacent to the walk. Parking an unattended vehicle on a sidewalk is strictly prohibited by State Law. The contractor is allowed to park a vehicle on a sidewalk if there is no other way to perform necessary work. The procedure to obtain a permit to operate a vehicle on sidewalks is the same as for the turf as outlined in Turf Policy. Any vehicle parked illegally on sidewalks shall be subject to ticketing, fines and towing if necessary.

12. TURF POLICY: Parking or driving on campus turf or sidewalk is strictly prohibited, except as

specifically directed or otherwise allowed by the Physical Plant Grounds Department. In this case, a turf permit must be obtained from Virginia Tech Parking Services and displayed by the vehicle. Turf parking is not allowed under the canopy of any tree on campus. Any vehicle parked illegally on turf or sidewalks shall be subject to ticketing and fines.

13. WORK SITE DAMAGES: Any damage to existing utilities, equipment or finished surfaces resulting

from the performance of this contract shall be repaired to the Owner's satisfaction at the contractor's expense.

19

ATTACHMENT B

Zone Map

Virginia Association of State College & University Purchasing Professionals (VASCUPP)

List of member institutions by zones

Zone 1 George Mason University (Fairfax)

Zone 2 James Madison University (Harrisonburg)

Zone 3 University of Virginia (Charlottesville)

Zone 4 University of Mary Washington (Fredericksburg)

Zone 5 College of William and Mary (Williamsburg) Old Dominion University (Norfolk)

Zone 6 Virginia Commonwealth University (Richmond)

Zone 7 Longwood University (Farmville)

Zone 8 Virginia Military Institute (Lexington) Virginia Tech (Blacksburg) Radford University (Radford)

Zone 9 University of Virginia - Wise (Wise)

The zone map is provided for the offeror to determine appropriate pricing structures based on approved

zones for cooperative institutions. If no other prices are offered, pricing provided will apply to all zones in the Commonwealth. If you wish to provide pricing for a zone other than which this solicitation originated, please indicate you are doing so in the response. If you anticipate pricing differentials for different zones, a separate pricing sheet must be submitted for each zone that includes appropriate pricing for that zone

20

ATTACHMENT C

SAMPLE CONTRACT FORM

Standard Contract form for reference only Offerors do not need to fill in this form

COMMONWEALTH OF VIRGINIA

STANDARD CONTRACT

Contract Number:_______________________ This contract entered into this ____ day of ____________ 20___, by ______________________, hereinafter called the "Contractor" and Commonwealth of Virginia, Virginia Polytechnic Institute and State University called "Virginia Tech". WITNESSETH that the Contractor and Virginia Tech, in consideration of the mutual covenants, promises and agreements herein contained, agrees as follows: SCOPE OF CONTRACT: The Contractor shall provide the _____________ to Virginia Tech as set forth in the Contract Documents. PERIOD OF CONTRACT: From _________________________ through ________________________. COMPENSATION AND METHOD OF PAYMENT: The Contractor shall be paid by Virginia Tech in accordance with the contract documents. CONTRACT DOCUMENT: The Contract Documents shall consist of this signed contract, Request For Proposal Number __________ dated __________, together with all written modifications thereof and the proposal submitted by the Contractor dated _________ and the Contractor's letter dated __________, all of which Contract Documents are incorporated herein. In WITNESS WHEREOF, the parties have caused this Contract to be duly executed intending to be bound thereby. Contractor: Virginia Tech By:___________________________________ By: ___________________________________ Title:__________________________________ Title:__________________________________

Attachment D Housing Annual Product Usage

Part # Description UOM Qty Unit

Price Extended Price

MANUFACTURER BRAND NAME (If Proposing an

Equal or Comparable

Product) 1001 1001 Blue Mist 1-Ply Toilet Tissue 96/1000 sheet cs 1242 880NS 880NS Vondrehle Brown 800 Starcut Roll Towel 6/cs cs 1029 SCR-WHITE SCR-WHITE Shower Curtain Hook Plastic Sanp

White ea 864

1301BR 1301BR Acrylic Bowl Mop 25/cs when purchased from prolink

ea 759

NP-6800YN NP-6800YN Notched Natural Roll Towel 800 6/cs cs 682 57220 57220 Debs Azure Blue Foaming Hand Wash Green

Certified 8 Liters/cs cs 470

CS238 CS238 D & D ProSeries Hospital Grade Disinfectant Spray 12/cs

ea 446

GL-N105ORFL

GL-N105ORFL ProWorks Orange Nitrile Gloves Powder Free Large 100/box 10 boxes/case

bx 426

B4348H B4348H 43X48 Nova 518 Black Heavy LD Trash Liner 100/cs

cs 419

GL-N105ORFM

GL-105ORFM ProWorks Orange Nitrile Exam Gloves Powder Free Medium 100/box 10 boxes/case

bx 396

3037HB 3037HB 30x37 LD Black Liner 100/cs cs 221 WPRH813 RH813 (313) Prolink Green Elite Natural (Brown) Roll

Towel 800 6/cs cs 163

SC36X80-WHITE

SC36X80-WHITE Shower Curtain Vinyl White ea 144

361008-07 361008-07 Terra Green Degreaser Green Seal Cert. 2.5 Gallon

cs 121.5

SC38X78-WHITE

SC38X78 Shower Curtain Vinyl White ea 120

SC60X82-WHITE

SC60X82-WHITE Shower Curtain Vinyl White ea 120

2

GL-N105ORFXL

GL-N105ORFXL ProWorks Orange Nitrile Exam Gloves Powder Free Extra Large 100/box 10 boxes/case

bx 102

490339BR 490339BR Utility Brush 6", iron ea 95 9B56 9B56 Rubbermaid Tile & Grout Brush ea 93 MURPHY MURPHY Murphys Oil Soap Quart 9/CS EA 85 B14309 B14309 Prolink #11 Oxygenated Cleaner II 80oz 2/cs cs 79 MW005LG MW005LG Prolink MicroWeave 5 Band Looped Mop

Head Large Green ea 76

SC84X48-WHITE

SC84X48-WHITE Medium Weight Shower Curtain 84LX48W White

ea 72

5549211 5549211 Diversey Alpha-HP Multi-Surface Disinfectant Cleaner Citrus 2.5L J-Fill 2/cs

cs 68

CLO35600 CLO35600 Tilex Commercial Solutions Mildew Remover 9/32 oz.

cs 62

DR24EWM DR24EWM Wide Mouth Bottle ea 60 GRWM GRWM Spray Trigger for Wide Mouth Bottles ea 60 MZH45400W

4-45400 MZH45400W Delta Caps ea 60

GL-N105ORFXX

GL-N105ORFXX ProWorks Orange Nitrile Exam Gloves Powder Free XXL 100/box 10boxes/case

bx 58

PB45A PB45A Floor Squeegee w/ 18 Brush ea 55 DIH781 DIH781 Brulin Hydro Froamer/Sprayer ea ea 54 MW005LB MW005LB Prolink MicroWeave 5 Band Looped Mop

Head Large Blue ea 52

PFVINYL-LARGE

EVPFL4003 Powder Free Disposable Vinyl Gloves 100/box

bx 50

109T 5704 Orange Trigger Sprayer for 32 oz. Bottle ea 50 SC60X72-WHITE

SC60X72-WHITE Shower Curtain Vinyl White ea 48

MT412 MT412 60" Threaded Metal Tip handle ea 45 810-B 810-B Vondrehle 600 White 10 Towel 6/cs.. cs 43 SP6267 SP6267 The Froamer ea 43 GL-N105ORFS

GL-N105ORFS ProWorks Orange Nitrile Exam Gloves Powder Free Small 100/box 10boxes/case

bx 43

77SANISAC KL/260 Sanitary Napkin, 500/cs cs 36

3

B14317 B14317 Prolink #19 Lavender Fields Air Freshener Dilution II 80oz 2/cs

cs 36

3364707 3364707 Diversey Crew Restroom Floor and Surface Non-Acid Restroom Cleaner Fresh Scent 1.5L Bottle 2/cs

cs 33

PFVINYL-MED

GL-V103FM Powder Free Disposable Vinyl Gloves 100/box

bx 30

W05LG W05LG (AST24-LDPS5) Prolink Starborne Mop Head Large 5 Band White

ea 30

BLADEH BLADEH Razor Blade Scraper ea 30 TP-3 TP-3 Stainless Steel 3 Roll Tissue Dispenser (Frame

& Tube) ea 30

112990 112990 (12990) Tork 1-Ply Opticore Toilet Tissue 36/cs

cs 28

401313 401313 Technical Concepts Green Certified Lotion Hand One Shot Hand Soap 800ml-4/cs

cs 27

2003 2003 Vacuum Bags Versamatic 10/pk pkg 27 161021-8N 161021-8N Brulin BRUTAB 6S 13.1 gram for gal

Bleach Replacement 256 tablets/tub 2 tubs/cs cs 26

4

ATTACHMENT E Dining Services Annual Product Usage

Product # Product Description Qty UOM Unit Price

Extended Price

MANUFACTURER BRAND NAME

(If Proposing an Equal or Comparable

Product) 88012-N 88012-N Vondrehle Preserve 800' 12/CS 344.00 CS

RBLS55AX RM4455125 44"x55" Black Trash 466.00 CS

P56-ROLL P56-ROLL 44X48 Black Liner Extra Heavy 100/cs 404.00 CS

AZU120TF AZU120TF Deb Azure Green Seal 162.00 CS

880BS 880BS 800' Notched White Towels 6/case 214.00 cs

B4348H B4348H 43X48 Black Heavy Liner 100/case 397.00 CS

WPRR61999 RR61999 Opticore 2-ply Toilet Tissue 36/case 135.00 cs

112990 112990 (12990) Tork 1-Ply 133.00 CS

20056 20056 Germstar Maxi-Pack 6/cs 44.00 CS

548-K 548-K Vondrehle Preserve Brown Mult-Fold 278.00 CS

2287 02287 Liquid Comet with Bleach 8/case 73.00 CS

401313 401313 TC Hand Soap 4/cs 79.00 cs

57250 57250 Debs Antibacterial Foam Soap 8/cs 60.00 cs

111011-07 Brulin Red Diamond Concrete Cleaner Polish 9.00 CS

SN124048 SN124048-C Tuffskins HD 40X48 85.00 CS

146670 Ice Melt 50 lB Bag (Purchased by Skid) 147.00 EA

548-W 548-W Vondrehle White Multi-Fold Towel 70.00 cs

08292 08292 3M #88 Extra Heavy 31.25 CS

GJLOTION BWK8100 Pink Lotion Hand Soap 800ml 12/case 47.00 cs

74017 74017 Easy Off Oven Cleaner 6/case 35.00 cs

KBQ32-GAL Daycon Disinfectant Cleaner Gallon 100.00 EA

80121WH 80121WH Germstar Premium 12.00 EA

5

57220 57220 Debs Azure Blue Foaming 8/cs 20.00 CS

SANIGLO SANIGLO Aerosol Glass Cleaner 6/case 74.00 CS PFNITRILE-LG

Powder Free Nitrile Gloves. Large, 100/box 126.00 BX

TUR1428 TUR1428-A Prolink Turfscrub 4.00 CS

22604 Best Scent Lemon Gallon 40.00 EA

74127 74127 Aquaress Blue Hand & 16.00 CS

KLEER-GAL KLEER-GAL Daycon Kleer & 93.00 EA

02775 02775 Lysol Foaming Cleaner 12/cs 22.00 CS

3M96 3M96 Green Scouring Pads 61.00 BX

VARIES Prolink Aerosol Dispenser Refills 165.00 EA

140G Super Shine All Gallon 32.00 EA

IFS400ML IFS400ML Deb/SBS Instant Foam 14.00 CS

146670 Ice Melt 50 lb Bag (Purchased by Bag) 51.00 EA

CLO35600 CLO35600 Tilex Commercial 15.00 CS

16704 16704 Betco Citrus Chisel 15.00 CS

5005-1000 5005-1000 Buckeye Straight Up Clnr, Gallon 48.00 EA

2109 Vondrehle 1-Ply JRT 2000' Roll 12/case 16.00 CS

5125-5000 5025-5000 Buckeye Castleguard Finish 5 gallon 4.00 ea

5305-1000 5305-1000 Buckeye Jet Stream Carpet Clnr, Gal 28.00 EA

TWI20G-A TWI20G-A (435520) 20" Green 5.00 CS

YA007 YA007 Prolink Aerosol Stainless Steel Clnr 122.00 EA

SSI4 SSI4 Shelia Shine Stainless Cleaner/Polish 5.00 cs

932A 932A Large Angle Broom 58.00 EA

1209 Vondrehle 2-Ply JRT 1000' Roll 12/case 16.00 CS

P33-ROLL P33-ROLL 24X32 Black Liner 500/case 12.00 cs

18405 Betco Extreme Stripper 5 Gallon 5.00 ea

04675 04675 Lysol Fresh Scent Aerosol 12/case 5.00 CS

TURFSCRUB TURFSCRUB 14X20 Tile & Grout Pad 4/case 2.50 CS

6

ATTACHMENT F Facilities Services Product Usage

(* exact quantities not provided, propose price on a unit of “1” at highest discount offered)

Part # DESCRIPTION Unit of Measure

Unit Price MANUFACTURER BRAND NAME (If Proposing an Equal or Comparable Product)

BUN41920016 DISTILLED VINEGAR, WHITE, GALLON (4 - 1 GAL PER CS)

EA

REN02816-MS RENOWN CREME CLEANSER EA JWP93172641 DIVERSEY GLANCE NA GLASS

CLEANER 2.5 LT, 2 PER CASE EA

JWP5549211 DIVERSEY ALPHA HP MULTI-SURFACE DISINFECTANT CLEANER 2.5 LT, 2 PER CASE

EA

JWP94996466 DIVERSEY PROMINENCE TM/MC HEAVY DUTY FLOOR CLEANER 2.5 LT, 2 PER CASE

EA

JWP904274 DIVERSEY J-FILL HEAVY-DUTY PRESPRAY PLUS 2.5 LT, 2 PER CASE

EA

JWP100850916 DIVERSEY OXIVIR 32 OZ. SANITIZER, DISINFECTANT CLEANER SPRAY (12-Case)

EA

JWP4368259 DIVERSEY SUMA INOX EA JWP04437 DIVERSEY GOOD SENSE ODOR FRESH

RTU 32OZ EA

JWP95628817 DIVERSEY GUM REMOVER EA JWP92974618 DIVERSEY REVIVE PLUS MAINTAINER

AND REJUVINATOR, J-FILL®, 2.5 LT., 2 PER CASE

EA

JWP904116 DIVERSEY SNAPBACK SPRAY BUFF (CS OF 4 - 1 GAL)

EA

JWP95032360 DIVERSEY PRO STRIP HEAVY DUTY STRIPPER (5 GAL)

EA

JWP5105047 DIVERSEY VECTRA WAX (5 GALLON) EA

7

JWP5104933 DIVERSEY PLAZA PLUS FLOOR FINISH (5 GAL)

EA

JWP04078 DIVERSEY VECTRA® HIGH PERFORMANCE FLOOR FINISH, GALLON (CASE OF 4)

EA

JWP95032351-C DIVERSEY PRO STRIP® HEAVY-DUTY STRIPPER, 1 GALLON, 4 PER CASE)

EA

APP18010 APPEAL® GENERAL PURPOSE COTTON WET MOP HEAD WITH 1-INCH HEADBAND, 20 OZ., WHITE (WAXING MOP HEAD)

EA

REN02022 19" SCRUB PAD GREEN (SCRUBBING/RECOATING LOW SPEED 175-600 RPM)

EA

REN02067 19" BUFF PAD WHITE (POLISH LOW SPEED 175-600 RPM)

EA

REN02092 19" BUFF PAD NATURAL WHITE (BURNISHING ULTRA HIGH SPEED 1500-3000 RPM)

EA

REN02017 19" STRIP PAD BLACK (STRIPPING LOW SPEED 175-600 RPM)

EA

REN02047 19" BUFF PAD RED (BUFFING LOW SPEED 175-600 RPM)

EA

REN02104 19" SUPER HOGS HAIR (BURNISHING ULTRA HIGH SPEED 1500-3000 RPM)

EA

JWP5867885 TASKI® TWISTER™ DIAMOND PADS 20 IN. GREEN

EA

REN08052 WINDSOR VERSAMATIC VACUUM BAGS (10 PACK)

EA

AFIJAN-CMPRO-2-10

TENNANT BAGS (8 PACK) EA

REN08069 QUARTER VAC BAGS (10 PACK)(TRIANGLE)

EA

WIN1516OE WINDSOR HOSE EA 2499567 SAFETY GLASSES EA 2499564 LEGENDFORCE™ SAFETY GOGGLES,

DIRECT VENT, CLEAR LENS EA

293177 RAZOR BLADES (BOX OF 100) EA

8

UNGSR500 SAFETY HAND SCRAPER 1.5 IN. NUMBER 9

EA

REN05121 SPRAY BOTTLE EA APP18126 SPRAY BOTTLE TRIGGER EA REN05136 BUNNY TAIL / JOHNNY BOWL MOP EA REN03944 ANGLED BROOM EA APP18109 LOBBY DUST PAN EA REN05147-IB MOP PAIL 10 QUART EA REN02605 RENOWN 60 IN. CLENCHER

FIBERGLASS MOP HANDLE EA

APP18026 APPEAL 20 OZ. LOOPED-END MOP HEAD WITH 5 IN. HEADBAND, MEDIUM, BLUE (GENERAL PURPOSE)

EA

APP15500 MOP BUCKET / WRINGER COMBO EA REN02108 PAD DOODLE BROWN (BOX OF 5) EA MMM08005 3M™ DOODLEBUG™ PAD SCRUB, BLUE,

8242, 4.6 IN. X 10 IN. EA

REN05258 LAMBSWOOL DUSTER WITH HANDLE 30 - 60 IN. TELESCOPIC DUSTER (CASE OF 12)

EA

UNGDS50Y UNGER DUSTER SLEEVE (PACK OF 50) EA 10161394 EXPO WHITEBOARD CLEANER 81800 (1

GAL) EA

REN66005-CA RENOWN® 60 GAL. LOW-DENSITY TRASH BAGS, 38 IN. X 58 IN., 1.25 MIL, BLACK, 10/ROLL, 10 ROLLS/CASE

EA

TYCVLH2424-06N

BERRY PLASTIC 7 - 10 GAL. HIGH-DENSITY TRASH BAGS, 23 IN. X 24 IN., 6 MIC, NATURAL, 50/ROLL,20 ROLLS/CASE

EA

TYCVLH4048-16B

BERRY PLASTIC 44 GAL. HIGH-DENSITY TRASH BAGS, 40 IN. X 46 IN., 14 MIC, BLACK, 25/ROLL, 10 ROLLS/CASE

EA

REN03967 RENOWN® GROUT SCRUB BRUSH EA REN03698-IB MICROFIBER TOWELS - BLUE 16x16 EA REN03697-IB MICROFIBER TOWELS - RED/ORANGE

16x16 EA

9

REN03699-IB MICROFIBER TOWELS - YELLOW 16x16 EA SPA3308-04 SPARTAN GS CITRUS FRESH FOAM (4 -

1 GAL PER CS) EA

ONE OFF ITEMS REN03954 RENOWN® DECK SCRUB BRUSH, BLUE,

10 IN. EA

RCP611277YL FLOOR SIGN, CAUTION WET FLOOR IMPRINT, 2-SIDED, YELLOW, 25 IN.

EA

RCP264000BK BRUTE® TRASH CAN DOLLY FOR BRUTE® CONTAINERS, BLACK, 18.2X6.6 IN.

EA

JWP4599516 OXIVIR® TB WIPES, 6 IN. X 7 IN., 160 WIPES PER CONTAINER

EA

RCP264200YL BRUTE CADDY BAG FOR 2632 2634 YELLOW

EA

REN03892 RENOWN® GALVANIZED FLOOR SQUEEGEE CURVED 24 IN

EA

REN03893 RENOWN® FLOOR SQUEEGEE HANDLE TAPER/THREADED

EA

APP15508 APPEAL® 32 GAL. GRAY ROUND SNAP-LOCK TRASH CAN LID

EA

APP15504 APPEAL® 32 GAL. PLASTIC GRAY TOUCHLESS ROUND TRASH CAN

EA

REN03985 RENOWN® THREADED BROOM HANDLES, METAL TIP, 15/16 IN., 60 IN.

EA

AFIJAN-WIWAV-210

JANITIZED® VACUUM BAG FOR WINDSOR WAVE 28 IN. WIDE AREA VAC, 10 BAGS/PACK. EQUIVALENT TO 140494, 86215090.

EA

3570851 NORTH® 25 PERSON FIRST AID KIT, INDOOR/OUTDOOR, CLASS A, PLASTIC CASE

EA

SQRP0511TGBV DOODLE TILE AND GROUT PAD WITH VELCRO BACK, BLUE, 4.75 X 10 IN.

EA

SCJ680078 SC JOHNSON PROFESSIONAL™ HYPER CONCENTRATE FLOOR STRIPPER, CONCENTRATE, QUART

EA

10

SCJ680074 SC JOHNSON PROFESSIONAL™ MULTI-SURFACE FLOOR FINISH PLUS SEALER, RTU, 5 GALLON BAG IN BOX

EA

SCJ680075 SC JOHNSON PROFESSIONAL™ FLOOR FINISH PLUS SEALER, RTU, GALLON

EA

RCP9W8700YL BRUTE® 44 GAL. POLYPROPYLENE YELLOW TRASH CAN RIM CADDY

EA

RCP1966888 EXECUTIVE 30-GALLON HOUSEKEEPING CART CANVAS VINYL LINED BAG

EA

RCP617388BK RUBBERMAID COMMERCIAL PRODUCTS CLEANING CART WITH ZIPPERED YELLOW VINYL BAG

EA

UNGLH12C FLOOR SCRAPER 4IN BLADE WITH 48IN HANDLE LIGHT DUTY

EA

UNGPHH20 PAD HOLDER ALUMINUM 8IN EA REN03884 RENOWN 2-SECTION 8 FT. ALUMINUM

TELESCOPIC POLE EA

32UT42 UNGER CLEANING PAD, MICROFIBER, 11" ITEM # 32UT42

EA

AFIJAN-HVF063 "JANITIZED SUBSTITUTE” WINDSOR VERSAMATIC REPLACEMENT EXHAUST FILTER

EA

AFIJAN-IVF229 "JANITIZED SUBSTITUTE” WINDSOR VERSAMATIC PLUS MOTOR FILTER

EA

WINDSOR VERSAMATIC VACUUM DRIVE MOTOR BELT

EA

OEM # 9007772 Tennant V-SMU-14 VACUUM DRIVE BELT EA OEM # 9007743 Tennant V-SMU-14 Genuine OEM Vacuum

Filters EA

OEM # 9007746 Tennant V-SMU-14 Genuine OEM HEPA Filters

EA

Smith Career Center

REN06003-WB RENOWN® MULTIFOLD PAPER TOWELS, NATURAL, 9-1/8X9-1/2 IN., 16 250-COUNT PACKS PER CASE

EA

11

APP12506-WB APPEAL® SINGLE-ROLL UNIVERSAL BATH TISSUE, 2-PLY, 4 IN. X 3-3/4 IN., 500 SHEETS PER ROLL, 96 ROLLS PER CASE

EA

SBSAZU1LG DEB SOAP, AZURE, FOAM WASH, BLUE, GREEN TIP, 1 LITER, 6 PER CASE

EA

TYCVLH3037-10N

20 GAL. HIGH-DENSITY TRASH BAGS, 30 IN. X 36 IN., 8 MIC, NATURAL, 25/ROLL, 20 ROLLS/CASE

EA

TYCVLR2424-100B

7 - 10 GAL. LOW-DENSITY TRASH BAGS, 24 IN. X 24 IN., 0.9 MIL, BLACK, 50/ROLL, 10 ROLLS/CASE

EA

Paper Products SANICO RT500 2-PLY STANDARD TOILET TISSUE 500

SHEETS/ROLL (96 PER CS) EA

BC1001D PRO LINK BLUE CHOICE JUNIOR JUMBO 1000'/ROLL

EA

SANICO RR212 (2002)

PROLINK GREEN 2-PLY JUMBO ROLL TOILET TISSUE 2000'/ROLL (6 PER CS)

EA

SANICO CP264 VONDREHLE CENTER PULL PAPER TOWEL

EA

SANICO 880NS VONDREHLE BROWN ROLL TOWEL, NOTCHED, 800’/ROLL

EA

Provide a standard discount percentage off list price for any item that will be offered for any product not specifically detailed in Attachment D, E and F: _______________guaranteed % off of published list price

ATTACHMENT G

DINING SERVICES DELIVERY LOCATIONS

All locations located in Blacksburg, VA 24061

Location Name Street Address Phone number Au bon Pain (ABP) in SQUIRES STUDENT CENTER 290 College Ave (540) 231-6960

ABP in Graduate Life Center 155 Otey Street

(540) 231-6960

ABP in Goodwin Center 635 Prices Fork Rd. (540) 231-6960 Burger ’37 in SQUIRES STUDENT CENTER 290 College Ave (540) 231-6960

(540) 231-2132 Deet’s Place in Dietrick Dining Hall 285 Ag Quad Ln. (540) 231-7101

D2 in Dietrick Dining Hall 285 Ag Quad Ln. (540) 231-8676 DXpress in Dietrick Dinging Hall 285 Ag Quad Ln. (540) 231-8676

Hokie Grill In Owens Hall 113 Owens Hall, 150 Kent Street

(540) 231-8661

Owens Food Court in Owens Hall 113 Owens Hall, 150 Kent Street

(540) 231-8661

Personal Touch Catering in Owens 17 Owens Hall, 150 Kent Street

(540) 231-5827

(540) 231-7606 Southgate

330 Sterrett St. (540) 231-6422

(540) 231-8671 Turner Place in Lavery Hall 117A Lavery Hall,

430 Old Turner St. (540) 231-7049

Vet Med Café

205 Duck Pond Drive

(540) 231-8676

West End Market in Cochrane Hall 101 Cochrane Hall, 770 Washington

Street SW

(540) 231-9352

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ATTACHMENT H FACILITIES SERVICES, HOUSING & DINING SERVICES DELIVERY LOCATIONS

Building Location Elevator Dock Housing: Johnson Hall Basement Yes No O’Shaughnessey Hall 4th Floor Yes No Miles Hall 1st Floor Yes No Newman Hall 1st Floor Yes No Barringer Hall 1st Floor Yes No Vawter Hall 1st Floor Yes No Lee Hall Ground Yes No Pritchard Hall Ground Yes No Ambler Johnston Hall 1st Floor Yes No Hillcrest Hall Basement Yes No Cochrane Hall 1st Floor Yes No Campbell Hall-East 1st Floor No No Slusher Wing 2nd Floor Yes No New Residence-East 1st Floor Yes No Harper 1st Floor Yes No Payne 1st Floor Yes No Special Purpose Housing Yes No (18 Units) Graduate Life Center 1st Floor Yes No Donaldson Brown Facilities Services: Femoyer 2nd Floor No No Gym Ground Yes No Henderson 1st Floor Yes No Hutcheson 1st Floor Yes No Major Williams 1st Floor Yes No Price 1st Floor Yes No Saunders Ground Yes Yes Buruss 1st Floor Yes Yes Cowgill 1st Floor Yes No Davidson 1 Floor Yes No Derring 1st Floor Yes Yes Hahn 1st Floor Yes No Hancock 1st Floor Yes No Holden 1st Floor Yes No McBryde 4th Floor Yes No Durham Hall 1st Floor Yes Yes Norris 1st Floor Yes No Pamplin Ground Yes No Patton 1st Floor Yes No Randolph 1st Floor Yes No Robeson 2nd Floor Yes No

3

Whitemore 4th Floor Yes No Williams Basement Yes No Annaerobe/CCMID 1st or 2nd floor No No Cheatham 1st floor Yes Yes Engle/Fralin 1st floor Yes Yes Food Science 1st floor No Yes EHSS Litton Reaves 1st floor Yes Yes Vet Med Building 1 1st floor Yes Yes Vet Med Building 2 1st floor Vet Med Building 3 1st floor Yes Yes Vet Med Building 4 1st floor Yes Yes Wallace 4th floor Yes No Agnew Basement No No Arch. Annex Basement No No Lane Hall 1st floor No No Media Building 1st floor No No PAB 2nd floor No No Art Design 1st floor No No Sandy 1st floor No No Shanks Basement Yes No Smyth 1st floor No No Ware Lab 1st floor No No Burchard 1st floor Yes Yes Building 201 1st floor No No Seitz 1st floor no Power House 1st floor no 1st aid Basement no Latham 1st floor no Sterrett 1st floor no ROTC 2nd floor No No Bishop Favaro 1st floor no Chem Physics 1st floor yes Kelly Hall 1st floor no VBI 1 1st floor yes VBI 2 Student Services 1st floor no Life Science 1st floor no 103 Grounds 1st floor yes Dining Services: Owens 1st floor Yes Yes Dietrick 1st floor Yes Yes Cochrane 1st floor No Yes Southgate Center Warehouse 1st floor No Yes Squires Center 1st floor Yes Yes Graduate Life Center - Donaldson Brown 1st floor No No

Squires Student Center 2nd floor Yes Yes Athletics: Cassell Coliseum Basement Yes Yes Lane Stadium Basement Yes No The Inn at Virginia Tech And Skelton Conference Center 1st floor Yes Yes