Request for Proposals Fiber Optic Upgrades To … · Vendor may not amend their proposal after the closing date and time, ... Freeport High School has two (2) outlying building IDFs

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Request for Proposals –Fiber Optic Upgrades

To Support a 10 Gbps Backbone Introduction

The Walton County School District is seeking proposals from qualified service providers to

upgrade the aging fiber optic cable backbone at district facilities.

The fiber optic upgrades are a necessary part of an ongoing project to improve the district’s

technology infrastructure. This project increases the network’s bandwidth capacity and reduces

network connectivity issues. These improvements will allow Walton County School District to

increase device scope, and allow for growth of the network in general.

Instructions and Requirements for Vendors

The contract is contingent upon Walton County School District receiving sufficient E-Rate

funding to proceed with the agreement. Walton County School District shall be the sole party

determining whether any approved E-Rate funding is sufficient for the applicant to proceed

with the project.

Walton County School District and successful bidder will act in a reasonable manner and comply

with any Schools and Libraries Universal Service Fund Program requirements. The bid

application must be presented in a format that includes all information required for inclusion in

the new form 471.

1. Proposals must be signed and submitted in a sealed envelope marked Fiber Optic

Network Upgrade, Walton County School District Technology Department, 145 Park

Street, Suite 5, DeFuniak Springs, FL 32435 by 2:00 p.m. (CST) local time on Monday,

February 5, 2018. The bid opening will take place in the Walton County School District

Board Meeting Room at 2:05 p.m. (CST). Bids may be mailed or hand delivered to the

district office. Bids received after the exact time and date noted will NOT be considered

for the bid process.

2. Vendor may not amend their proposal after the closing date and time, and may not

withdraw their proposal for a period of 12 months from bid opening.

3. All questions or inquiries concerning this Request for Proposal must be submitted only

by e-mail to Henry Martin, ([email protected]), or Janie Griffith,

([email protected]) , no later than two (2) business days prior to the bid deadline.

Verbal responses to any inquiries are not binding to either party.

4. If a contract is to be awarded as a result of the Request for Proposals, it shall be

awarded to the vendor who is responsible and whose proposal provides the best

potential value to Walton County School District. Responsible means the capability in all

respects to perform the contract requirements and the integrity and reliability to assure

performance of the contract obligations.

mailto:[email protected]

mailto:[email protected]

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5. Notice in writing to a vendor and the subsequent execution of a written agreement shall

constitute the making of a contract. No vendor shall acquire any legal or equitable rights

or privileges whatsoever until the contract is signed.

6. The contract will contain the relevant provisions of this Request for Proposal as well as

mutually agreed upon terms, whether arising from the proposal or as a result of any

negotiations prior or subsequent thereto.

7. In the event of any inconsistency between this Request for Proposal, and the ensuing

contract, the contract shall govern.

8. The Walton County School District has the right to cancel this Request for Proposal at

any time and to reissue it for any reason whatsoever without incurring any liability and

no vendor will have any claim against the Walton County School District.

9. Any amendments made by the Walton County School District to the Request for

Proposal will be issued in writing and sent to all vendors who appeared for the

mandatory meeting and walk through.

10. The Walton County School District is not liable for any costs of preparation or

presentation of proposals.

11. An evaluation committee will review each proposal. The Walton County School District

reserves the exclusive right to determine the qualitative aspects of all proposals relative

to the evaluation criteria.

12. The proposal and accompanying documentation submitted by the vendors are the

property of Walton County School District and will not be returned.

13. Vendor proposal in response to the RFP will be incorporated into the final agreement

between the Walton County School District and the selected vendor. The submitted

proposal at a minimum should include the following sections:

Services rendered, project schedule and scope of work

Itemizing pricing detailed by each building at each school site

Total sheet summary detailed by each school site

Exclusions

Walton County School District and vendor responsibilities

Fees and payments

14. Vendors must include references for projects of similar size and scope that have been

completed within the past five years. Schools and School Districts are preferred

references. The following information must be included:

Job location

Contact name and phone numbers

Dates of contract

Project description

Equipment installed

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15. Vendors are to indicate which equipment or material of their proposal are ineligible for

funding according to the SLD’s rules

16. A mandatory vendor meeting and site walk through will be conducted Thursday, January

11, 2018, at 9:00 a.m. (CST) and Friday, January 12,2018 at 9:00 a.m. (CST) for any

vendor who wishes to bid on this project. The meeting will begin at the district office

located at 145 Park Street, Suite 5, DeFuniak Springs, FL 32435. Proposals will NOT be

accepted from vendors that do not attend this mandatory meeting and walk through. A

sign-in sheet will be available for the vendor representative to sign on both days.

Vendors should be prepared to take photos, measure distances, and record any other

data that may be required for their proposal at this time.

17. Vendor must include copies of any industry recognized fiber optics certifications for

their installers, technicians, and designers (e.g. BICSI, FOA, CNCI, ETA) with the RFP

proposal.

18. Vendor must agree to abide by the Jessica Lunsford Act.

19. Bid is to include price for reimbursement through BEAR form;

20. Vendor must be a registered Service Provider through Schools and Libraries Universal

Service, provide a SPIN number on the required form (Form A) and certify that the

vendor is in good standings with the FCC/E-Rate program (Green Light Certification from

USAC). (Form C)

21. Proposals should not contain sales tax. The Walton County School District is a tax-

exempt entity in the State of Florida.

22. All work performed and all material equipment furnished under this contract shall be

warranted to be free from defects and shall remain so for a period of at least three (3)

year from the date of installation.

23. Upon completion of the contract, the vendor will provide Walton County School District

with accurate and thorough documentation of all installed cables. All cables shall be

tested with certified equipment to ensure they meet all applicable industry standards

for their type and termination. Results of these tests should be included in the

documentation along with a digital Visio network diagram which includes the type and

number of strands installed.

24. All fiber optic cables described in the RFP documents as “building-to-building” runs shall

contain no less than 24 strands of fiber unless otherwise specified. All cables described

as “indoor” building runs shall contain no less than 12 strands of fiber unless otherwise

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specified. Indoor building runs are defined as located within the same physical building

as the MDF. All fiber optic cables described as building-to-portable runs shall contain no

less than 6 strands terminated at the MDF. All fiber installed shall be terminated with LC

connectors.

25. Vendor must provide copies of Insurance and Bond documents.

Evaluation of Proposals

Any award pursuant to this RFP will be based upon the following elements:

1. Cost including unit prices, labor rates (40%)

2. Vendor’s experience installing/retrofitting fiber optic cable (20%)

3. Vendors staff Industry certifications based on type and level (10%)

4. Client references and/or citations from prior installations where equal services have

been provided for projects of similar size and scope (20%)

5. Insurance and Bonding documents (10%)

Walton County School District at their discretion and without explanation to the prospective

vendors, at any time may choose to discontinue this RFP without obligation to such prospective

vendors.

Proposal Requirements and Scope

The majority of fiber optic cable currently installed at school sites is either OM1 or OM2

multimode fiber. These links currently run at 1 gigabit per second (Gbps). Walton County School

District desires to upgrade all fiber optic backbone connections within the scope of this project

to a minimum of OM3 multimode fiber with link speeds of no less than 10 Gbps.

Due to the nature of the fiber optic cabling distances and physical layout, Walton County School

District requires that all fiber optic cables within the scope of this project shall be replaced with

multimode OM3 or better fiber optic cable. All links must be continuous runs to the MDF with

no mid-span connections.

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Listed below are current fiber runs and known details, additional details on fiber runs, locations,

etc. will be provided at the mandatory walk-through

Paxton School 21893 U.S. Hwy. 331 North,

Paxton, FL 32538

Paxton School has fourteen (14) outlying building IDFs that will require fiber runs to the main

building where the MDF is located. There are also five (5) portable buildings that will require a

fiber run to connect them to the main building where the MDF is located.

Maude Saunders Elementary School 416 John Baldwin Road,

DeFuniak Springs, FL 32433

Maude Saunders Elementary School has three (3) outlying building IDF’s that will require fiber

runs to the main building where the MDF is located, one (1) run will be a new install. There are

also eight (8) portable buildings that will require fiber runs to connect them to the main

building where the MDF is located.

WISE Center 555 Walton Road,


WISE Center has two (2) outlying building IDFs that will require fiber runs to the main building

where the MDF is located.

Emerald Coast Technical College 761 North 20th Street,


Emerald Coast Technical College has three (3) outlying building IDFs that will require fiber runs

to the main building where the MDF is located. There is also one (1) portable building that will

require a fiber run to connect the main building where the MDF is located.

West DeFuniak Elementary School 815 Lincoln Avenue,


West DeFuniak Elementary School has four (4) outlying building IDFs that will require fiber runs

to the main building where the MDF is located. There is 1 indoor IDF that will require a fiber run

to the main MDF location. There are also three (3) portable buildings that will require fiber runs

to connect them to the main building where the MDF is located.

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Freeport High School 12615 U.S. Hwy. 331 Business,

Freeport, FL 32439

Freeport High School has two (2) outlying building IDFs that will require fiber runs to the main

building where the MDF is located, one run will be a new install. There are four (4) indoor IDF’s

that will require fiber runs to the main MDF location.

Freeport Middle School 360 Kylea Laird Drive,

Freeport, FL 32439

Freeport Middle School has eight (8) outlying building IDFs that will require fiber runs to the

main building where the MDF is located. There are also two (2) portable buildings that will

require a fiber run to connect them to the main building where the MDF is located.

Freeport Elementary School 15381 U.S. 331 Business,

Freeport, FL 32439

Freeport Elementary has two (2) indoor IDFs that will require fiber runs to the main MDF

location. There is one (1) building to building that will require a fiber run to the main MDF

location. There are also two (2) portable buildings that will require fiber runs to connect them

to the main building where the MDF is located.

South Walton High School 645 Greenway Trail,

Santa Rosa Beach, FL 32459

South Walton High School has two (2) outlying building IDFs that will require fiber runs to the

main building where the MDF is located, these runs will be a new installs. There are four (4)

indoor IDF’s that will require fiber runs to the main MDF location. There are also four (4)

portable buildings that will require fiber runs to connect them to the main building where the

MDF is located.

Van R. Butler Elementary School 6694 West Co. Hwy. 30-A,


Van R. Butler Elementary School has four (4) outlying building IDFs that will require fiber runs to

the main building where the MDF is located. There are two (2) indoor IDF’s that will require

fiber runs to the main MDF location. There are also two (2) portable buildings that will require

fiber runs to connect them to the main building where the MDF is located.

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Bay Elementary School 118 Gilmore Street,


Bay Elementary School has two (2) outlying building IDFs that will require fiber runs to the main

building where the MDF is located. There are also nine (9) portable buildings that will require

fiber runs to connect them to the main building where the MDF is located.

Tivoli Complex 145 Park Street, Suite 5,


The Tivoli Complex has five (5) outlying building IDFs that will require fiber runs to the main

building where the MDF is located.

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(Form A)

Walton County School District

Bid Sheet

Company Name and Address:

Signature of Authorized

Vendor Representative:

Title Date

E-Mail Address: ____________________________________

Contact Phone Number: ___________

SPIN # _________________

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This form MUST be used to submit your bid

Bidder: I propose to provide the following:

Paxton School 21893 U.S. Hwy. 331 North

Paxon, FL 32538

Qty. Individual

Cost

Total

Fiber Optic Cable

Enclosure for Splice Tray

Splice Tray

Cable Connectors for Enclosure Entry

Sliding Fiber Drawer

Adapter Panel Biscuit

LC Hotmelt MM Connector

Other (Please List Individually)

Installation

Maude Saunders Elementary School 416 Joh Baldwin Road


Qty. Individual

Cost

Total

Fiber Optic Cable


Splice Tray






Installation

10

WISE Center 555 Walton Road

DeFunaik Springs, FL 32433

Qty. Individual

Cost

Total

Fiber Optic Cable


Splice Tray






Installation

Emerald Coast Technical College 761 North 20th Street


Qty. Individual

Cost

Total

Fiber Optic Cable


Splice Tray






Installation

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West DeFuniak Elementary School 815 Lincoln Avenue

DeFuniak Springs, FL

Qty. Individual

Cost

Total

Fiber Optic Cable


Splice Tray






Installation

Freeport High School 12615 U.S. Hwy. 331 Business

Freeport, FL 32439

Qty. Individual

Cost

Total

Fiber Optic Cable


Splice Tray






Installation

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Freeport Middle School 360 Kylea Laird Drive

Freeport, FL 32439

Qty. Individual

Cost

Total

Fiber Optic Cable


Splice Tray






Installation

Freeport Elementary School 15381 U.S. 331 Business

Freeport, FL 32439

Qty. Individual

Cost

Total

Fiber Optic Cable


Splice Tray






Installation

13

South Walton High School 645 Greenway Trail


Qty. Individual

Cost

Total

Fiber Optic Cable


Splice Tray






Installation

Van R. Butler Elementary School 6694 West Co. Hwy. 30-A


Qty. Individual

Cost

Total

Fiber Optic Cable


Splice Tray






Installation

14

Bay Elementary School 118 Gilmore Street


Qty. Individual

Cost

Total

Fiber Optic Cable


Splice Tray






Installation

Tivoli Complex 145 Park Street, Suite 5


Qty. Individual

Cost

Total

Fiber Optic Cable


Splice Tray






Installation

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(Form B)

PUBLIC ENTITY CRIMES AFFIDAVIT

DATE: _____________________

SWORN STATEMENT UNDER SECTION 287.133(3) (A), FLORIDA STATUTES

THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER

OFFICIAL AUTHORIZED TO ADMINISTER OATHS.

1. This sworn statement is submitted to Walton County School District, Walton County, Florida by ______________________________ (print individual’s name and title) for _________________________________ (print name of entity submitting sworn statement) whose business address is _________________________________________ _______________________________ and, (if applicable) its Federal Employer Identification Number (FEIN) is ____________________.

2. I understand that a “public entity crime” as defined in Paragraph 287.133 of the Florida

Statutes, means a violation of any state or Federal law by a person with respect to and

directly related to the transaction of business with any public entity or with an agency or

political subdivision of any other state or of the United States, including but not limited

to, any bid or contract for goods or services, any lease for real property, or any contract

for the construction or repair of a public building or public work, involving antitrust, fraud,

theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.

3. I understand that “convicted” or “conviction” is defined by the Statute to mean a finding

of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in

any federal or state trial court of record relating to charges brought by indictment or

information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea

of guilty or nolo contendere.

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4. I understand that an “affiliate” is defined in Section 287.133(1)(a), Florida Statutes,

means:

(A) A predecessor or successor of a person convicted of a public entity crime;

or

(B) An entity under the control of any natural person who is active in the management

of the entity and who has been convicted of a public entity crime. The term

“affiliate” includes those officers, directors, executives, partners, shareholders,

employees, members, and agents who are active in the management of an

affiliate. The ownership by one person of shares constituting a controlling interest

in another person, or a pooling of equipment or income among persons when not

for fair market value under an arm’s length agreement, shall be a prima facie case

that one person controls another person. A person who knowingly enters into a

joint venture with a person who has been convicted of a public entity crime in

Florida during the preceding 36 months shall be considered an affiliate.

5. I understand that a “person” as defined in Section 287.133(1)(e), Florida Statutes, means

any natural person or entity organized under the laws of any state or of the United States

with the legal power to enter into a binding contract and which bids or applied to bid on

contracts let by a public entity, or which otherwise transacts or applies to transact

business with a public entity. The term “person” includes those officers, directors,

executives, partners, shareholders, employees, members, and agents who are active in

management of an entity.

6. Based on information and belief, the statement which I have marked below is true in

relation to the entity submitting this sworn statement (indicate by placing a check in front

of the statement which applies):

_____ Neither the entity submitting this sworn statement, nor any of its officers,

directors, executives, partners, shareholders, employees, members or agents who are

active in the management of the entity, nor any affiliate of the entity was charged with

and convicted of a public entity crime subsequent to July 1, 1989.

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_____ The entity submitting this sworn statement, or one or more of its officers, directors,

executives, partners, shareholders, employees, members, or agents who are active in the

management of the entity, or an affiliate of the entity was charged with and convicted of

a public entity crime subsequent to July 1, 1989.

_____ The entity submitting this sworn statement, or one or more of its officers, directors,

executives, partners, shareholders, employees, members, or agents who are active in the

management of the entity, or an affiliate of the entity was charged with and convicted of

a public entity crime subsequent to July 1, 1989. However, there was a subsequent

proceeding before a Hearing Officer of the State of Florida Division of Administrative

Hearings and the Final Order entered by the Hearing Officer determined that it was not

in the public interest to place the entity submitting this sworn statement on the convicted

vendor list (attach a copy of final order).

I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE

PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND

THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS

FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY, PRIOR TO

ENTERING INTO A CONTRACT IN EXCESS OF THRESHOLD AMOUNT PROVIDED IN SECTION

287.017, FLORIDA STATUTES, FOR CATEGORY TWO, OF ANY CHANGE AFFECTING THE

CORRECTNESS OF THE INFORMATION CONTAINED IN THIS SWORN STATEMENT.

___________________________________

(Signature)

___________________________________

(Date)

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STATE OF ________________________

COUNTY OF ______________________

PERSONALLY APPEARED BEFORE ME, the undersigned authority,

______________________, who is personally known to me or who has produced

______________________ as identification, and who, after first being sworn by me, affixed

his/her signature in the space provided above on this ________ day of ______________, 20__.

____________________________________

Signature of Notary Public

____________________________________

Name of Notary Public

____________________________________

Title or Rank

____________________________________

Serial Number, if any

(SEAL)

My commission expires:

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(From C)

This blank page should be replaced by the vendor Green Light Status from USAC.

Documents

Request for Proposals Fiber Optic Upgrades To … · Vendor may not amend their proposal after the closing date and time, ... Freeport High School has two (2) outlying building IDFs