Request for Qualifications and Proposals Lemon Grove ... · Request for Qualifications and Proposals . Lemon Grove School District – Voice Over IP (VoIP) Phone Systems . PROJECT

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Request for Qualifications and Proposals Lemon Grove School District – Voice Over IP (VoIP) Phone Systems PROJECT ADDRESS: All aspects of the project are located within the Lemon Grove

School District boundaries. PROPOSALS DUE: See Section 6 for Complete RFQ/P Process Schedule. No late submittals will be accepted. SUBMITTAL INFORMATION: Proposals must be received by the Educational Facility Solutions Group (EFSG) on or before the time and date indicated above. Proposals will be received only via email to:

Mrs. Joanne Branch, Facility Planning Coordinator Educational Facility Solutions Group [email protected]

QUESTIONS: Questions shall be submitted in writing via email according to the schedule herein. Verbal inquiries will not be accepted. Contact email is: [email protected] COMPLETION DATE: The project shall be completed in an expeditious manner as

appropriate and is intended to be complete by or before November 1, 2017.

MAXIMUM PRICE: Guaranteed Maximum Prices (GMPs) will be established on

a per-site basis. MINIMUM QUALIFICATIONS: Minimum qualifications for both bidders and manufacturers

apply to this RFQ/P. See Section 2.3 for minimum qualification requirements.

ADDENDA: http://www.sdcoe.net/business-services/facilities/Pages/Opportunities.aspx

mailto:[email protected]


http://www.sdcoe.net/business-services/facilities/Pages/Opportunities.aspx


LEMON GROVE SCHOOL DISTRICT – VOICE OVER IP SYSTEMS

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Table of Contents INTRODUCTION .................................................................................................................................. 5

1.1 PROJECT .................................................................................................................................. 5

1.2 GUARANTEED MAXIMUM PRICE ..................................................................................... 5

1.3 MISSION .................................................................................................................................. 6

2 REQUEST FOR PROPOSAL ...................................................................................................... 7

2.1 PURPOSE ................................................................................................................................. 7

2.2 RFQ/P OVERVIEW ................................................................................................................. 7

2.3 MINIMUM QUALIFICATIONS ............................................................................................. 7

2.4 WARRANTIES ........................................................................................................................ 8

2.5 DELIVERY ............................................................................................................................... 9

2.6 AMENDMENTS ...................................................................................................................... 9

2.7 PRE-BID CONFERENCE ........................................................................................................ 9

2.8 INQUIRIES ............................................................................................................................... 9

2.9 WITHDRAWAL OF PROPOSALS ....................................................................................... 10

2.10 COSTS ................................................................................................................................ 10

2.11 INDEPENDENT AGENTS ................................................................................................ 10

2.12 DISTRICT’S RESERVATION OF RIGHTS ..................................................................... 10

3 PROJECT REQUIREMENTS .................................................................................................... 11

3.1 PROJECT SITES .................................................................................................................... 11

3.2 PROJECT DESCRIPTION ..................................................................................................... 11

3.2.1 PHASE 1: DISTRICT OFFICE .......................................................................................... 11

3.2.2 PHASE 2: SCHOOL SITES ............................................................................................... 12

3.2.3 EXISTING EQUIPMENT .................................................................................................. 12

3.2.4 TRAINING ......................................................................................................................... 14

3.2.5 VENDOR AND MANUFACTURER WARRANTIES ..................................................... 15

3.2.6 DOCUMENTATION.......................................................................................................... 15

3.3 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS ..................................... 16

3.4 FINGERPRINTING AND DRUG FREE WORKPLACE REQUIREMENTS ..................... 16

3.5 EXTENSION OF TIME ......................................................................................................... 16

3.6 ASSIGNMENT ....................................................................................................................... 17

3.7 SUBCONTRACTORS............................................................................................................ 17

3.8 GOVERNING LAW ............................................................................................................... 17


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3.9 JURISDICTION, FORUM AND VENUE ............................................................................. 18

4 INSURANCE REQUIREMENTS .............................................................................................. 19

4.1 TIME FOR COMPLIANCE ................................................................................................... 19

4.2 MINIMUM REQUIREMENTS .............................................................................................. 19

4.3 INSURANCE ENDORSEMENTS ......................................................................................... 19

4.4 SEPARATION OF INSUREDS; NO SPECIAL LIMITATIONS ......................................... 20

4.5 DEDUCTIBLES AND SELF-INSURANCE RETENTIONS ................................................ 21

4.6 ACCEPTABILITY OF INSURERS ....................................................................................... 21

4.7 VERIFICATION OF COVERAGE ........................................................................................ 21

4.8 WORKERS’ COMPENSATION CERTIFICATION ............................................................ 21

4.9 SUBCONTRACTOR INSURANCE REQUIREMENTS ...................................................... 21

5 DEFENSE, INDEMNITY AND HOLD HARMLESS .............................................................. 22

5.1 GENERAL REQUIREMENTS .............................................................................................. 22

5.2 PATENT & COPYRIGHT REQUIREMENTS ...................................................................... 22

6 PROPOSAL PROCESS AND SUBMITTAL REQUIREMENTS ............................................. 24

6.1 SCHEDULE OF PROPOSAL EVENTS ................................................................................ 24

6.2 PROPOSAL AND SUBMITTAL PROCESS ........................................................................ 25

6.3 WRITTEN SUBMITTAL REQUIREMENTS ....................................................................... 25

6.4 SUBMITTAL DELIVERY AND QUESTIONS .................................................................... 28

6.5 PROPOSAL PRESENTATION ............................................................................................. 28

6.6 FACJPA RIGHTS ................................................................................................................... 29

7 EVALUATION METHOD AND SCORING ............................................................................ 30

7.1 EVALUATION PROCESS .................................................................................................... 30

7.2 FACJPA RIGHTS ................................................................................................................... 32

8 TECHNICAL SPECIFICATIONS ............................................................................................. 33

8.1 VOIP TELEPHONE SYSTEM .............................................................................................. 33

8.1.1 SUMMARY ........................................................................................................................ 33

8.1.2 VOIP SYSTEM GENERAL REQUIREMENTS ............................................................... 33

8.1.3 VOIP SYSTEM REQUIREMENTS ................................................................................... 33

8.1.4 NETWORK COMPONENTS .......................................................................................... 38

8.1.5 COMMUNICATIONS CABINET & CABLING ............................................................... 38

8.1.6 VOIP SYSTEM OPTIONAL COMPONENTS.................................................................. 39

9 SUBMISSION FORMS .............................................................................................................. 40

9.1 PROPOSAL SUBMITTAL FORM ........................................................................................ 40


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9.2 COST PROPOSAL FORM ..................................................................................................... 42

9.3 VENDOR FINGERPRINTING REQUIREMENTS .............................................................. 43

9.4 DRUG FREE WORKPLACE CERTIFICATION .................................................................. 44

10 SECTION 10 – APPENDICES ................................................................................................... 46

10.1 APPENDIX A – EXISTING SITE CONNECTIVITY DIAGRAMS ................................ 46

10.2 APPENDIX B – CONTRACT ............................................................................................ 54


SDCSS FACJPA Page 5 of 54

INTRODUCTION

1.1 PROJECT

A. The San Diego County Superintendent of Schools’ K-12 PUBLIC SCHOOL DISTRICTS AND COMMUNITY COLLEGES FACILITY AUTHORITY (FACJPA) represented by the San Diego County Office of Education (SDCOE) Educational Facility Solutions Group (EFSG) is seeking a VENDOR to work with its stakeholders to design and implement a modern enterprise-grade Voice over IP telecommunications system (the “SYSTEM”) for the Lemon Grove School District (herein the “District”). The project includes work requiring immediate design, setup and configuration services.

B. The schools are operational. Work shall be accomplished during standard school breaks, or after hours depending on each project’s impact at the respective District site.

C. Proposed Project Schedule: Each VENDOR shall submit with the proposal a Project Schedule indicating at minimum all major activities including design phases, agency permitting periods as applicable to the project, major implementation milestones, substantial completion, commissioning, and occupancy for the project.

1.2 GUARANTEED MAXIMUM PRICE

A. The design and implementation of the project shall be completed within a Guaranteed Maximum Price (GMP) per District site. This sum, once set, is not to be construed as a stipulated sum, subject to change, but rather a true guaranteed not-to-exceed maximum cost. Your charge is to design and implement the most value into the project, as you believe prudent, while remaining within the GMP. The FACJPA shall, at its own discretion, assign a contingency value to the overall cost of the delivery contract to cover the cost of unforeseen items. FACJPA Controlled Contingency shall at all times remain the sole property of the FACJPA, and any contingency remaining at the end of the Project shall be credited back to the FACJPA. All uses of FACJPA Contingency shall be authorized in writing by the FACJPA before VENDOR commences such work. Any work undertaken by VENDOR without such express written permission of the FACJPA shall be at the VENDOR’s risk and may not result in compensation. VENDOR shall also be responsible for accurately tracking and accounting for all expenditures of contingency. Any unused portion of the contingency shall revert to the FACJPA.

B. Each VENDOR shall submit with the proposal a Rate Schedule that clearly shows the cost calculations in their proposal for each of the following cost elements:

1) Setup and Programming of SYSTEM

2) Documentation

3) Performance Testing and Acceptance

4) Training



5) Warranty and Maintenance

C. Proposals must show discounts for commercial hardware and software components as a percentage to be applied to the published list prices. The Rate Schedule shall become part of the final contract as described in the attached Cost Proposal form.

1.3 MISSION

A. The FACJPA intends to achieve the best price from the right VENDOR who is ready and willing to provide immediate care and support for the project. The VENDOR that provides the best value, and is prepared to be a teammate, will win. We define best value as the best approach, best qualified team members, along with the best price for fee and overhead.

B. The FACJPA intends this solicitation to provide the District the best project in the most cost-effective manner.



2 REQUEST FOR PROPOSAL

2.1 PURPOSE

A. The District desires to deliver, setup and program a fully-functioning Voice over IP (VoIP) telecommunications SYSTEM incorporating currently available features and functionality as specified in this Scope of Work (SOW) and Technical Specifications. The SYSTEM will be designed, provisioned and implemented in phases by District site, as described below in Section 3, Project Description.

B. VENDOR shall PROVIDE all delivery services, provisioning and programming of materials, devices, coordination, planning, scheduling, design support, engineering, permitting, plan checking, materials, supplies, setup equipment, programming, supervision, transportation, testing and acceptance and any other services or items necessary to accomplish the implementation of a fully functioning SYSTEM. With the exception of refurbished handsets as described in Section 8.1.6, all materials provided by VENDOR shall be new, provided in their original manufacturer packaging. In the event there are questions pertaining to the validity of the Manufacturer’s products, FACJPA reserves the right to verify the origin of said products with Manufacturer. In the event that new Manufacturer Products have been acquired from un-authorized channels, FACJPA further reserves the right to reject the VENDOR bid and/or return the products for a full refund.

C. The SYSTEM shall be expandable such that measures are included to ensure high reliability. The system shall be designed such that it can be enhanced for future complete redundancy / fail over ability in its core management solution. This complete redundancy shall be an OPTION and labeled as such on the Rate Schedule and pricing, not to be included in the base bid.

D. VENDOR is at risk for all work and costs other than unforeseeable issues.

2.2 RFQ/P OVERVIEW

A. The District has an aging, Nortel-based phone system that interconnects the District office and each of eight (8) school sites. Interconnectivity between sites and to telephone service providers is provided through a mix of connectivity technologies, including T1 circuits, and a district-wide microwave system. The District desires to replace this phone system with a new, interconnected VoIP phone system.

2.3 MINIMUM QUALIFICATIONS

A. The District desires third-party assurance that proposed VoIP solutions are “best in class”. Therefore, all proposed SYSTEMs must be manufactured by a recognized “Leader” in enterprise Unified Communications (UC) solutions according to the most recently available Gartner Magic Quadrant publication for Unified Communications (July 2016). Gartner is a leading information technology research and advisory firm.

B. The FACJPA requires that the chosen VENDOR is experienced working in school environments. Therefore, all bidders must demonstrate recent experience installing at least three (3) similar SYSTEMS in K-14 school districts within the last three years.



C. Prospective bidders must certify they are a Manufacturer Authorized Partner as of the date of the submission of their offer for all proposed SYSTEM components, and that bidder has the certification/specialization level required by Manufacturer to price, furnish, configure and maintain the proposed VoIP phone system in accordance with the applicable Manufacturer certification/specialization requirements.

Proposals that do not meet all of these minimum qualifications will be deemed non-responsive.

2.4 WARRANTIES

A. This sale is subject to all warranties implied by law. In particular, VENDOR warrants that the Goods are merchantable in accordance with California Commercial Code section 2314.

B. VENDOR shall warrant and guarantee that all SYSTEM components integrate fully with the District’s existing Cisco-based data network. Proposed VoIP communications components manufactured by Cisco Systems, Inc. are assumed to comply with this requirement.

C. With the exception of optional refurbished IP handsets as described in Section 8.1.6, VENDOR shall warrant that that all hardware and software products are sourced new, directly from the Manufacturer and/or through Manufacturer-authorized channels only, and that all furnished hardware products are furnished new, in their original box.

D. VENDOR shall provide all warranties and related service in accordance with the warranty information provided in VENDOR’S Proposal as a deliverable to the District. All manufacturer’s warranties shall be in District’s name, and VENDOR shall cooperate with District as necessary to assist District with regard to such warranties. VENDOR shall assign to District all rights to all manufacturer warranties.

E. The SYSTEM and all provisioned SYSTEM components must be warranted and guaranteed by VENDOR to be free from defects due to design or workmanship for one (1) year beginning on the Date of Acceptance. VENDOR must repair or replace any or all such work, together with any other work, which may be displaced in so doing, that may prove defective in workmanship, materials or both within one year from date of acceptance without expense whatsoever to the District, ordinary wear and tear, unusual abuse or neglect excepted. Warranty for hardware and software must include at no additional cost all software and firmware version patches and upgrades required to assure components operate in a manner that is secure and error-free. Labor and materials for parts replacement must be included in the warranty. All centralized and core SYSTEM components [i.e. servers, gateways, etc.] must have Next-Business-Day parts replacement for the term of the warranty period.

F. This Section does not in any way limit the warranty or guarantee on any material for which a longer warranty or guaranty is specified in the Contract Documents or on any items for which a manufacturer gives a warranty or guaranty for a longer period. VENDOR must furnish the District with all appropriate warranty and guaranty certificates upon completion of the Scope of Work.



2.5 DELIVERY

A. VENDOR shall arrange for transportation to storage and provisioning sites at VENDOR’S expense, and at VENDOR’S risk of loss. VENDOR shall notify FACJPA at least two (2) business days prior to delivery of Goods to District sites:

1) Prior to setup and programming, protection of the Goods, materials and equipment, shall be the responsibility of VENDOR. VENDOR shall store and care for the materials and equipment in the most suitable manner to protect them from distortion, rain, dust or other damage.

2) The cost of replacing or repairing any Goods, equipment or materials damaged in storage, regardless of the location of storage, shall be borne by VENDOR. No equipment or materials removed by VENDOR shall be left uncovered or unprotected.

2.6 AMENDMENTS

A. The District reserves the right to cancel or revise in part or in its entirety this RFQ/P. If the District cancels or revises this RFQ/P, the District will issue addenda and use its best efforts to notify all potential proposers recorded by the District as having received the RFQ/P documents. The District also reserves the right to extend the date responses are due.

2.7 PRE-BID CONFERENCE

A. A non-mandatory Pre-Bid Conference will be held on August 3rd, 2017 at 10:00 a.m. at LEMON GROVE UNIFIED SCHOOL DISTRICT OFFICE, 8025 Lincoln Street, Lemon Grove, CA 91945 for the purpose of acquainting all prospective bidders with the RFQ/P/bid documents and identify the expectations at the District site locations. Prospective bidders are required to check in at the main desk of the District Office before proceeding to the designated meeting space. Following the Pre-Bid Conference, the District will host a non-mandatory job walk of one (1) typical school site. Should bidders require visits to additional sites, they may contact Joanne Branch at [email protected] to schedule.

2.8 INQUIRIES

A. Any questions regarding this RFQ/P or selection process must be directed to Joanne Branch at [email protected]. Proposers are requested not to contact District staff or Board members in connection with this selection process. Any proposers who violate this request will be disqualified from further consideration.

B. All questions will be answered in an addendum that will be posted on the web to http://www.sdcoe.net/business-services/facilities/Pages/Opportunities.aspx. It is the responsibility of VENDORS to check the website on a timely basis to assure they receive addenda associated with this RFQ/P. Substantive questions received after the Question Due Date will not be answered. Only questions answered by formal written addenda will be binding.





2.9 WITHDRAWAL OF PROPOSALS

A. A proposer may withdraw its proposal prior to the submittal deadline specified by submitting a written notification of its withdrawal signed by the proposer or its authorized agent. A proposer may, thereafter, submit a new or modified proposal prior to the expiration of the submittal deadline.

2.10 COSTS

A. Costs of preparing a proposal in response to this RFQ/P, and any discussions, demonstrations and negotiations related thereto, are solely the responsibility of the proposer.

2.11 INDEPENDENT AGENTS

A. The successful proposer, including its employees, shall act in an independent capacity and not as officers, employees or agents of the District.

2.12 DISTRICT’S RESERVATION OF RIGHTS

A. The issuance of this RFQ/P constitutes only an invitation for the VENDOR to present their proposals. FACJPA reserves the right to determine, in its sole discretion, whether any aspect of a proposal satisfactorily meets the criteria established in the RFQ/P and the right to seek clarification or additional information from any VENDOR submitting a proposal. FACJPA also reserves the right to modify any documents at any time prior to receiving proposals and to reject any or all responses received as a result of this solicitation; to extend the submission due date for the proposals; to modify, amend, reissue or rewrite this RFQ/P document; and to procure Design and Implementation services by other means. In the event the RFQ/P is withdrawn by FACJPA or if FACJPA does not proceed for any reason, FACJPA shall have no liability to any VENDOR, or any other entity for any costs or expenses incurred in connection with the preparation and submittal of a response to this RFQ/P.

B. FACJPA reserves the right to hold interviews, discussions and/or negotiations with any of the VENDORs in furtherance of the District’s evaluation of any VENDOR’s proposal and execution of a contract with a VENDOR. FACJPA will hold these interviews, discussions and/or negotiations in a fair and impartial manner and will not communicate any confidential information from any VENDOR to another VENDOR. In the event that any questions arise from such interviews, discussions and/or negotiations that require clarification to or modification of the design criteria or performance requirements, FACJPA will issue an addendum to all of the VENDORs.

C. The FACJPA may approve a contract for all or any portion of the equipment and related services identified in this RFQ/P.



3 PROJECT REQUIREMENTS

3.1 PROJECT SITES

A. The Project will encompass multiple sites, all within the Cities of Lemon Grove and La Mesa in the County of San Diego, California.

1) Lemon Grove District Office – 8025 Lincoln Street, Lemon Grove, CA 91945

2) Lemon Grove Academy Elementary – 7885 Golden Ave., Lemon Grove, CA 91945

3) Lemon Grove Academy Middle – 7866 Lincoln Street, Lemon Grove, CA 91945

4) Monterey Heights Elementary – 7550 Canton Drive, Lemon Grove, CA 91945

5) Mount Vernon Elementary – 8350 Mt. Vernon Street, Lemon Grove, CA 91945

6) San Altos Elementary – 1750 Madera Street, Lemon Grove, CA 91945

7) San Miguel Elementary – 7059 San Miguel, Lemon Grove, CA 91945

8) Vista La Mesa Academy – 3900 Violet Street, La Mesa, CA 91941

9) Palm Campus – 8425 Palm Street, Lemon Grove, CA 91945

3.2 PROJECT DESCRIPTION

3.2.1 PHASE 1: DISTRICT OFFICE

A. VENDOR shall design, setup, configure and implement Core SYSTEM components as required to constitute a fully functioning Voice over IP (VoIP) communications system that meets all technical specifications described in Section 8 below. Core SYSTEM components include, but are not limited to a Core Processing Server (Call Management Server), Voicemail/Messaging Server & Storage System, District Office Gateway, including all associated SYSTEM hardware and software as required to meet all requirements in this SOW and Contract Documents for this PHASE. Core SYSTEM components shall include the design, provisioning and configuration of all supporting components including but not limited to servers, applications, voice gateways and IP phone handsets.

B. VENDOR shall utilize existing District Office full-sized Communications Cabinet(s) to house centralized SYSTEM equipment in the District Data Center or Telecommunications Room, as appropriate.

C. VENDOR shall utilize District’s existing 10/100/1000 Cisco network switches, if required, in the Communications Cabinet(s) to interconnect SYSTEM components and attach SYSTEM to District data network.



D. VENDOR shall design, deliver, setup and configure a total of (30) IP phone handsets, as required, to provide Voice over IP (VoIP) telecommunication services at the District Office location.

E. VENDOR shall design, deliver, setup and configure a voice gateway at the District Office location for connection to the PSTN and incoming voice circuits.

F. The District desires to minimize VENDOR access and exposure to students and staff while SYSTEM provisioning occurs. VENDOR shall propose a detailed work schedule to be pre-approved by the District prior to commencing work.

G. The District requires the use of 802.3af Power-over-Ethernet to power all phones/handsets located in facilities. District shall include appropriate data network switches as required to provide power to all handsets. All existing District switches are manufactured by Cisco Systems, Incorporated.

3.2.2 PHASE 2: SCHOOL SITES

A. VENDOR shall design, deliver, setup and configure IP phone handsets, as required, to provide Voice over IP (VoIP) telecommunication services at the eight (8) School Site locations.

B. VENDOR shall design, deliver, setup and configure a voice gateway at each of the School Site locations for connection to the PSTN and incoming voice circuits.

C. VENDOR shall design, deliver, setup and configure all additional hardware, software, licensing and other equipment necessary to bring each of the (8) School Site locations including its users operational and functional as a complete SYSTEM interfacing with the provisioned Core Equipment provided by VENDOR in Phase 1.

3.2.3 EXISTING EQUIPMENT

A. District currently has a Nortel Meridian CS1000 voice telecommunications system that connects digital, analog, and IP phone handsets in rooms, and connects User Management Consoles in various site communications closets via cabling that may include serial cable, twisted pair cable and fiber-optic cabling. VENDOR shall decommission use of the Nortel Meridian system and any unused supporting hardware & equipment as each site is migrated over to the new proposed SYSTEM. District prefers minimal downtime between implementation of new SYSTEM and decommissioning of the Nortel system at each site. VENDOR shall describe as part of Written Submittal Requirement in Section 6.3 how the VENDOR will implement the SYSTEM in a manner as to minimize downtime.

B. VENDOR is responsible for removing and disposing of all current existing handsets during the course of the implementation. VENDOR will deliver the existing handsets to the District warehouse located at 2875 Skyline Drive, Lemon Grove, CA. One-day advanced notice of delivery shall be provided to Joanne Branch via email at [email protected].

C. This RFQ/P is based on the assumption that all IP-based handsets to be provided by VENDOR will replace a current existing handset. District will provide existing Category 5, 5e or 6 twisted pair cabling, and/or existing fiber optic cabling at the District sites.




With the exception of patch cables (see below), VENDOR may assume that no cabling work of any kind is required for this RFQ/P.

D. District currently utilizes several WAN methods for local school site connectivity. These are illustrated in further detail in Appendix A. It is anticipated that the proposed Voice over IP (VoIP) SYSTEM will utilize current Data WAN connections in a converged manner for the primary connection back to the District Office Core Voice Equipment. VENDOR is responsible for enabling all necessary traffic and network configuration and protocols for the best-practice convergence of data and voice traffic over these primary data links.

1) CURRENT WAN IMPLEMENTATION TO DISTRICT OFFICE AT EACH SITE

a. Lemon Grove Academy Elementary:

1. Voice – T1+LAN Multiplexer

2. Data – 1 Gig Ethernet switched Single Mode Fiber to District Office

b. Lemon Grove Academy Middle:

1. Voice – T1+LAN Multiplexer

2. Data – 1 Gig Ethernet switched Single Mode Fiber to District Office

c. Palm Campus:

1. Voice – Cox Point-to-Point Leased Line [T1]

2. Data – Microwave Point-to-Point Connection to District Office

d. Mount Vernon Elementary:

1. Voice – dedicated FibeAir 1500P Microwave Connection to District Office

2. Data – Ethernet Microwave Point-to-Point Connection to District Office

e. Vista La Mesa Academy:

1. Voice – Cox Point-to-Point Leased Line [T1]

2. Data – Ethernet Point-to-Point Microwave Connection to San Miguel Elementary

f. San Miguel Elementary:

1. Voice – Eclipse IDU/Multiplexer Microwave Point-to-Point Connection to District Office



2. Data – 100Mbps Eclipse IDU Microwave Point-to-Point Connection to District Office

g. Monterey Heights Elementary:

1. Voice – Eclipse IDU/Multiplexer Microwave Point-to-Point Connection to District Office

2. Data – 100Mbps Eclipse IDU Microwave Point-to-Point Connection to District Office

h. San Altos Elementary:

1. Voice – dedicated FibeAir 1500P Microwave Connection to Monterey Heights Elementary

2. Data – Ethernet Microwave Point-to-Point Connection to Monterey Heights Elementary

3.2.4 TRAINING

A. VENDOR shall provide a training program (“Training Program”) for District staff in accordance with the approach and outline stated in VENDOR’s Proposal.

1) Training must be provided for Network & System Administrators to review features and basic operation of the Core Voice Equipment. Training shall include day-to-day operation of the SYSTEM, phone Moves, Additions and Deletions (MAC) demonstrations, voicemail retrieval and settings, and firmware/software update procedures. The Network and System Administrator training shall be a minimum of four (4) hours, and shall accommodate up to four (4) District representatives.

2) Training for Users must consist of, at a minimum, one group training session of one (1) hour at each District site. The District will provide the room for each location that will have power and a presentation screen. VENDOR shall provide all other equipment required for training. Each group training session shall be able to accommodate up to thirty (30) users. User training may be supplemented by on-demand video training as available from VENDOR and/or manufacturer.

B. Training Program classes shall take place at District facilities on dates as agreed to by the parties.

C. VENDOR shall have experienced trainers with appropriate certifications on the selected systems as applicable.



3.2.5 VENDOR AND MANUFACTURER WARRANTIES

A. VENDOR shall provide on-going technical and warranty support for one (1) year from date of acceptance of the SYSTEM.

B. VENDOR shall provide pricing for manufacturer warranty support for hardware and software for three (3) years from data of acceptance of the SYSTEM.

3.2.6 DOCUMENTATION

A. VENDOR shall provide two (2) 24” x 46” paper copies and two (2) electronic copies of the completed set of As-Built drawings for the SYSTEM at each District site. The electronic copies shall be provided in both Microsoft Visio and PDF formats.

B. VENDOR shall provide hard and electronic copies of an inventory of all IP addresses configured on all delivered hardware and software and the location of each device. Electronic copies shall be provided in Microsoft Excel format.

C. VENDOR shall provide one electronic copy of data sheets and operation and maintenance manuals for all newly-delivered hardware and software in PDF format.

D. Two (2) electronic (CD) copies of the hardware and software manufacturer documentation (in PDF format) for all model numbers of SYSTEM hardware and software delivered

E. One (1) paper copy and two (2) electronic copies of an asset/inventory list that provides the make, model, serial number, and warranty expiration date of all delivered SYSTEM electronic components in Microsoft Excel format

F. One (1) paper copy and two (2) electronic copies of the final Bill of Materials for all components in Microsoft Excel format.

G. Two (2) electronic copies of photographic documentation of all delivered electronic equipment, including an index of all photographs to equipment make, model, serial number and site location. All photos must have resolution and clarity sufficient to clearly zoom and locate all equipment placement and general condition, and be provided in JPG format.

H. One (1) paper copy and two (2) electronic copies of the warranty and service processes to support the SYSTEM after delivery and setup, including a written narrative of the processes and all key contact information in PDF format.

I. Electronic (PDF) copies of End User License Agreements for all products. VENDOR shall warrant that all furnished software is licensed to Lemon Grove School District as the original licensee authorized to use the software.



3.3 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS

A. VENDOR shall perform all Services in according to all applicable requirements of federal, state and local law.

B. The FACJPA does not discriminate on the basis of race, color, national origin, religion, age, ancestry, medical condition, disability or gender in consideration for an award of contract.

C. Proposers are advised that it is the District’s intention that work performed by VENDOR on school sites related to this Project is not public work for purposes of the California Labor Code, and therefore not subject to requirements for prevailing wages. All physical mounting of VENDOR-delivered equipment that is permanently affixed to racks, cabinets, etc., and requires tools for proper installation, shall be performed by District or designee.

3.4 FINGERPRINTING AND DRUG FREE WORKPLACE REQUIREMENTS

A. Unless exempted, VENDOR shall comply with the requirements of California Education Code section 45125.1 with respect to fingerprinting of employees who may have contact with the District’s pupils. VENDOR shall also ensure that its subcontractors also comply with the requirements of section 45125.1. To this end, VENDOR and its subcontractors must provide for the completion of the certification form attached hereto as Section 9.5 and incorporated herein by reference prior to any of VENDOR’S employees, or those of any other subcontractors, coming into contact with District’s pupils.

B. VENDOR employees, or those of any other subcontractors, coming into contact with District’s pupils shall also be required to complete a Drug-Free workplace certificate.

3.5 EXTENSION OF TIME

A. Suspension of Delivery Services. In case of suspension of delivery Services for any cause whatever, VENDOR shall be responsible for all Goods, equipment and materials and shall store them properly if necessary.

B. Failure to Complete Performance by Required Date. Failure of VENDOR to complete performance by the date required in a Purchase Order issued under this Agreement, shall constitute a material breach of this Agreement.

C. Excusable Delays. In the event of any delay in the completion of performance pursuant to this Agreement due to unforeseeable causes beyond the control and without the fault or negligence of VENDOR, and provided VENDOR requests and extension of time in accordance with the procedures set forth in this Article, VENDOR shall not be deemed in material breach of the Agreement. Unforeseeable causes of delay beyond the control of VENDOR shall include Acts of God. Delays caused by actions or neglect of VENDOR or his agents, servants, employees, officers, subcontractors, directors or of any party contracting to perform part or all of the VENDOR’S obligations under the Agreement or to supply any Goods, equipment or materials shall not be excusable delays. VENDOR shall be responsible for all costs



associated with excusable delays; under no circumstances shall the total price to the FACJPA exceed the Guaranteed Maximum Price (GMP) for the project.

D. Request for Extension. The time specified for completion of the SYSTEM may only be extended by a written amendment to this Agreement executed by FACJPA or other written form executed by FACJPA. Requests for an extension, and any associated extra costs claimed by VENDOR, must be delivered pursuant to the notice provisions of this Agreement no later than forty-eight (48) hours following the date of the occurrence which caused the delay. The request must be submitted in writing and must state the cause of the delay, the date of the occurrence causing the delay, and the amount of additional time requested. Requests for extensions of time shall be supported by all evidence reasonably available or known to VENDOR, which would support the extension of time. Requests for extensions of time, failing to include the information specified in this Article and requests for extensions of time which are not received within the time specified shall result in the forfeiture of VENDOR’S right to receive any extension of time requested. Upon receipt of a request for an extension, FACJPA will ascertain the facts and extent of the delay and extend the time for completing the delivery, setup and configuration of the SYSTEM if, in its sole judgment, the findings of fact justify such an extension, and its finding of facts shall be final and conclusive. VENDOR shall make every reasonable effort to continue its delivery, setup and implementation Services, for example, adjusting its schedule to proceed in a different location, so as to not to delay the completion date. If VENDOR fails to make such an effort, as determined by FACJPA in its sole discretion, FACJPA shall have no obligation to grant an extension. VENDOR shall be responsible for all costs associated with requests for extension; under no circumstances shall the total price to the FACJPA exceed the Guaranteed Maximum Price (GMP) for the project.

3.6 ASSIGNMENT

A. The successful proposer may not assign any awarded contract, any part of such contract, or any monies due under such contract without the FACJPA’s prior written consent.

3.7 SUBCONTRACTORS

A. The successful proposer may not subcontract the awarded contract, or any portion of the contract, to a subcontractor without the FACJPA’s prior written consent. Subcontracts, if any, shall contain a provision making them subject to all provisions of the contract between the FACJPA and the successful proposer.

3.8 GOVERNING LAW

A. The contract if awarded will contain a version of the the following provision:

1) “This Agreement and all questions related to its validity, interpretation, performance and enforcement (including, without limitation, provisions concerning limitations of actions), shall be governed by and construed in



accordance with the laws of the State of California, notwithstanding any conflict-of-laws doctrines of such state or other jurisdiction to the contrary and without the aid of any canon, custom, or rule of law requiring construction against the draftsman.”

3.9 JURISDICTION, FORUM AND VENUE

A. The contract if awarded will contain a version of the following provision:

1) “The proper jurisdiction, forum and venue for any claims, causes of action or other proceedings concerning this Agreement shall be in the state and federal courts located in the State of California, County of San Diego. The FACJPA and VENDOR agree not to bring any action or proceeding arising out of or relating to this Agreement in any other jurisdiction, forum or venue. The FACJPA and VENDOR hereby submit to personal jurisdiction in the State of California for the enforcement of this Agreement and hereby waive any and all personal rights under the law of any state to object to jurisdiction within the State of California for the purposes of any legal action or proceeding to enforce this Agreement, whether on the grounds of inconvenient forum or otherwise.”



4 INSURANCE REQUIREMENTS

4.1 TIME FOR COMPLIANCE

A. VENDOR shall not commence Services under this Agreement until it has provided evidence satisfactory to FACJPA that it has secured all insurance required under this Article. In the event VENDOR fails to provide or maintain all required insurance, FACJPA may, in its sole discretion, obtain such insurance and deduct the amount therefore from the purchase price stated in this Agreement.

4.2 MINIMUM REQUIREMENTS

A. VENDOR shall, at its expense, procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the VENDOR, its officials, officers, employees, agents, representatives or subcontractors. Such insurance shall meet at least the following minimum levels of coverage:

1) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); (3) Workers’ Compensation and Employers’ Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.

2) Minimum Limits of Insurance. Coverages shall provide limits no less than: (1) General Liability: one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: one million dollars ($1,000,000) per accident for bodily injury and property damage; (3) Workers’ Compensation and Employer’s Liability: Workers’ compensation limits as required by the Labor Code of the State of California. Employers Liability limits of one million dollars ($1,000,000) per accident for bodily injury or disease.

4.3 INSURANCE ENDORSEMENTS

A. The insurance policies shall contain the following provisions, or VENDOR shall provide endorsements on forms supplied or approved by FACJPA to add the following provisions to the insurance policies:

1) General Liability. The general liability policy shall be endorsed to state that: (A) District, its directors, trustees, officials, officers, employees, agents, representatives, consultants and authorized volunteers shall be covered as additional insureds with respect to the performance of the Agreement by VENDOR, its officials, officers, employees, agents, representatives or subcontractors, including materials, parts or equipment furnished in connection



with such performance; and (B) the insurance coverage shall be primary insurance as respects District, its directors, trustees, officials, officers, employees, agents, representatives, consultants and authorized volunteers or if excess, shall stand in an unbroken chain of coverage excess of VENDOR’s scheduled underlying coverage. Any insurance or self-insurance maintained by District, its directors, trustees, officials, officers, employees, agents, representatives, consultants and authorized volunteers shall be excess of VENDOR’s insurance and shall not be called upon to contribute with it in any way.

2) Automobile Liability. The automobile liability policy shall be endorsed to state that: (A) District, its directors, trustees, officials, officers, employees, agents, representatives, consultants and authorized volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by VENDOR or for which VENDOR is responsible; and (B) the insurance coverage shall be primary insurance as respects District, its directors, trustees, officials, officers, employees, agents, representatives, consultants and authorized volunteers or if excess, shall stand in an unbroken chain of coverage excess of VENDOR’s scheduled underlying coverage. Any insurance or self-insurance maintained by District, its directors, trustees, officials, officers, employees, agents, representatives, consultants and authorized volunteers shall be excess of VENDOR’s insurance and shall not be called upon to contribute with it in any way.

3) Workers’ Compensation and Employers Liability Coverage. The insurer shall agree to waive all rights of subrogation against District, its directors, trustees, officials, officers, employees, agents, representatives, consultants and authorized volunteers for losses paid under the terms of the insurance policy which arise from work performed by VENDOR.

4) All Coverages. Each insurance policy required by this Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days prior written notice (ten (10) days for cancellation based upon non-payment of premiums) by mail, has been given to District; and (B) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to District, its directors, trustees, officials, officers, employees, agents, representatives, consultants and authorized volunteers.

4.4 SEPARATION OF INSUREDS; NO SPECIAL LIMITATIONS

A. All insurance required by this Article shall contain standard separation of insureds provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to District, its directors, trustees, officials, officers, employees, agents, representatives, consultants and authorized volunteers.



4.5 DEDUCTIBLES AND SELF-INSURANCE RETENTIONS

A. Any deductibles or self-insured retentions must be declared to and approved by District. Unless otherwise agreed by District, no deductible or self-insured retention shall exceed Ten Thousand Dollars ($10,000). In the event any deductible or self-insured retention exceeds such amount, VENDOR shall guarantee that, at the option of District, either: (A) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects District, its directors, trustees, officials, officers, employees, agents, representatives, consultants and authorized volunteers; or (B) VENDOR shall provide proof of financial responsibility for the amount of the deductible or self-insured retention satisfactory to District in its sole discretion.

4.6 ACCEPTABILITY OF INSURERS

A. Insurance is to be placed with insurers with a current A.M. Best’s rating no less than A:VIII, licensed to do business in California, and satisfactory to District.

4.7 VERIFICATION OF COVERAGE

A. VENDOR shall furnish District with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to District. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by District, if requested. All certificates and endorsements must be received and approved by District before work commences. District reserves the right to require complete, certified copies of all required insurance policies, at any time.

4.8 WORKERS’ COMPENSATION CERTIFICATION

A. By its signature hereunder, VENDOR certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Agreement.

4.9 SUBCONTRACTOR INSURANCE REQUIREMENTS

A. VENDOR shall not allow any of its sub-contractors to commence work on any subcontract until they have provided evidence satisfactory to District that they have secured all insurance required under this Article. If requested by VENDOR, District may approve different scopes or minimum limits of insurance for particular subcontractors. Unless otherwise approved by District, any subcontractors shall comply with each and every provision of this Article.



5 DEFENSE, INDEMNITY AND HOLD HARMLESS

5.1 GENERAL REQUIREMENTS

The contract if awarded shall contain the following indemnify, hold harmless and defense requirement:

A. To the fullest extent permitted by law, VENDOR agrees to defend, indemnify and hold the District, its trustees, officials, officers, employees, agents, consultants and authorized volunteers and each of them (collectively referred to as “District” for purposes of this Article) entirely harmless from all claims, liability, loss, damage and expense, including without limitation, attorneys’ fees and costs including expert witness fees, for claims that arise out of, pertain to, or relate to any act or omission of VENDOR, including without limitation:

1) On account of any and all claims under workers’ compensation acts and other employee benefit acts with respect to VENDOR’s employees or his/her subcontractor’s or consultant’s employees arising out of VENDOR’s work under this Agreement; and

2) On account of any and all claims for damages, liens, actions, attorney’s fees, costs and expenses because of personal injury or death or damages to property, or other costs and charges that arise out of, pertain to, or relate to VENDOR’s acts or omission in the performance of VENDOR’s obligations as stated in this Agreement, including the acts or omissions of VENDOR’s officers, employees, agents, representatives, subcontractors, consultants or assigns in the performance of the obligations as stated in this Agreement.

B. In the event that VENDOR has a defense obligation pursuant to this Agreement, the District and VENDOR shall be jointly represented by legal counsel, unless there is a conflict of interest, and VENDOR shall pay District’s reasonable attorneys’ fees and costs as they are incurred. District shall be consulted regarding and approve of the selection of defense counsel. Should separate counsel be necessary for the District, as determined by the District, VENDOR shall be responsible to pay for the reasonable attorneys’ fees and costs including expert witness fees, as such fees and costs are incurred, for the District’s legal counsel in addition to VENDOR’s own legal fees and costs. No settlement may be agreed to on behalf of the District without prior consent of the District. In all circumstances, District reserves the right to retain its own attorneys. This defense obligation does not in any way limit VENDOR’s indemnity and hold harmless obligation.

C. VENDOR’s obligation to defend, hold harmless and indemnify is intended to apply to any acts, errors and/or omissions of VENDOR, including his employees, agents, representatives, consultants, subcontractors and assigns, related to the performance of this Agreement and shall survive the expiration or termination of this Agreement.

5.2 PATENT & COPYRIGHT REQUIREMENTS

The contract if awarded shall contain the following patent and copyright indemnity provision:



A. VENDOR represents that it knows of no allegations, claims or threatened claims that the materials, services, hardware or software (“Products”) provided to the District under this Agreement infringe on any patent, copyright or other proprietary right. VENDOR shall defend, indemnify and hold harmless the District, its trustees, officials, officers, employees, agents, consultants and authorized volunteers and each of them (collectively referred to as “District” for purposes of this Article) of, from and against all losses, claims, damages, liabilities, costs, expenses and amounts (collectively (“Losses”) arising out of or in connection with an assertion that any of the Products or the use thereof, infringe any patent, copyright or other proprietary right of any third-party. The District will: (1) notify VENDOR promptly of such claim, suit or assertion; (2) permit VENDOR to defend, compromise or settle the claim; and (3) provide, on a reasonable basis, information to enable VENDOR to do so. VENDOR shall not agree without District’s prior consent to any settlement which would require the District to pay any money or perform some affirmative act in order to continue using the Products.

B. If VENDOR is obligated to defend District pursuant to this Article and fails to do so after reasonable notice from the District, the District may defend itself and/or settle such proceeding, and VENDOR shall pay to the District any and all losses, damages and expenses (including attorneys’ fees and costs) incurred in relationship with the District’s defense and/or settlement of such proceeding.

C. In the case of any such claim of infringement, VENDOR shall either, at its option, (1) procure for the District the right to continue using the Products; or (2) replace or modify the Products so that they become non-infringing, but equivalent in functionality and performance.

D. Notwithstanding anything to the contrary, the District retains the right and ability to defend itself, at its own expense, against any claims that the Products infringe any patent, copyright or other intellectual property right.



6 PROPOSAL PROCESS AND SUBMITTAL REQUIREMENTS

6.1 SCHEDULE OF PROPOSAL EVENTS

E. The following Schedule of Proposal Events shall provide all required due dates for the RFQ/P process. The following schedule shall be maintained to the greatest degree practicable. The right to modify this schedule at any time is reserved by the District:

Day / Due Date Time Event/Deliverable/Location

July 24, 2017 n/a Release RFQP Document

July 28, 2017 5:00 p.m. Exception to the Contract and/or General Conditions Due (No more than 5 days from Issuance.)

August 3, 2017 10:00 a.m – 12:00 p.m.

Non-mandatory Pre-Submission Meeting. 8025 Lincoln Street, Lemon Grove, CA See Section 2.6

August 7, 2017 4:00 p.m. Last Day for Questions

August 9, 2017 5:00 p.m. Last Addenda Issuance

August 15, 2017 3:00 p.m. Submission of Statements of Proposal

August 16, 2017 –

August 25, 2017

n/a Evaluation of Proposals and Negotiation

August 23, 2017 3:00 pm Interviews (At the Discretion of the District)

August 28, 2017 n/a Negotiation and Execution of Agreement

September 1, 2017 –

October 31, 2017

n/a Procurement of Materials & Implementation

November 1, 2017 n/a Fully Functioning System



6.2 PROPOSAL AND SUBMITTAL PROCESS

A. Written addenda will be posted to the web at http://www.sdcoe.net/business-services/facilities/Pages/Opportunities.aspx. Neither the District nor any VENDOR will be bound by any representation, clarification, interpretation, or change made to this RFQP unless such information is provided to all VENDORs in written addenda form. Any communication in any other manner shall be null and void. No addenda will be issued by the FACJPA less than three (3) calendar days prior to the date for submittal of proposals specified herein except one either withdrawing this RFQ/P or postponing the date for final proposal submittal.

B. Proposal, required forms, certifications, and other required documentation shall be submitted in the quantities and formats specified below. Proposals received after the submittal deadline will be returned unopened to the sender. The VENDOR assumes full responsibility for the timely delivery of its proposal. Facsimile (FAX) copies of the proposal will not be accepted.

C. A proposal may not be withdrawn or canceled by the VENDOR for a period of three (3) months following the submission due date and time or until the final contract has been executed, whichever occurs sooner. A proposal may be modified during this three (3) month period only with the written consent of the FACJPA. The FACJPA, in its sole judgment will determine whether to allow any modification. As of the proposal submission due date, a Proposal shall be deemed an irrevocable offer to design and implement the specified improvements using the pricing submitted and in accordance with the terms and conditions specified in this RFQ/P.

6.3 WRITTEN SUBMITTAL REQUIREMENTS

A. The following written information is required for compliance with this RFQ/P to be provided in the order below and tabbed for each numbered section. A table of contents shall be completed to include a complete and clear listing of headings and pages to allow for easy reference to key information. Pages shall be 8.5” x 11” and black and white unless otherwise noted. Submit ONE (1) .pdf complete, including pricing, along with the EXCEL worksheet in Excel format. SUBMISSISION MUST BE IN THE FOLLOWING ORDER AND CONTAIN, AT MINIMUM, THE FOLLOWING ITEMS:

1) Project Cover Letter (limit 2 pages): A brief description of the proposed SYSTEM and bidder qualifications for this project. Provide general information about your firm, including number of employees, years in business, name(s) of owner(s), home office location, local office location (if different), types of certifications held, primary business types and market areas.

2) Project Approach Narrative (Limit 4 pages): The VENDOR shall provide:

a) A narrative overview showing understanding of the goals of the project.





b) Discussion of approach to minimize downtime with the implementation of the new SYSTEM and availability of staff.

c) Experience on similar projects at K-12 public schools with highlights of successful outcomes.

3) Technical Solution: (Limit 5 pages): Description of the technical solution and how it meets the District’s objectives and the requirements of the RFQ/P.

4) Qualifications of Firm: (Limit 10 pages): Provide a brief overview of the Firm’s qualifications to perform the Scope of Work, including experience implementing the specific solution proposed. Provide copies of manufacturer certifications to sell, implement and service the proposed solution. (Section 2.3C) Include resumes of key individuals who will be assigned to this work. At minimum, provide resumes for the Project Executive, the Project Manager, and one or two representative Network/Voice Engineers and be sure to include their specific examples of doing similar work together for other school districts. Max 2 pages per person. Care should be taken to highlight when the project manager and the Engineer(s) have worked successfully together in the past. Preference shall be given to VENDOR who proposes individuals for these positions who have unified communications formal training, such as CCNA/CCNP/CCIE for Cisco equipment, or equivalent for proposed solution. Please make sure the resume’s stress the depth of experience with voice collaboration design and implementation, with a focus on integration with Cisco-based networking equipment.

5) Project Schedule (limit 2 pages): The VENDOR’s identification of, and commitment to, key milestones from Notice to Proceed through Guaranteed Completion Date for the Project. The schedule shall identify significant design and implementation activities; their duration and completion dates; document submittal dates; allowances for FACJPA, and other agency review periods, including schematic design documents, final plans and specifications; and review periods for the project as applicable. All dates must be indicated by calendar dates. The schedule shall be in color and in maximum 11”x17” foldout format.

6) Product Cut Sheets and other materials providing specific brands, model numbers and details necessary to prove the proposed solution in the proposal meets all minimum requirements of this solicitation. Please provide sub-tabs in the following order:

A. District Office Server(s) and included Software



B. School Site Gateway(s) and included Hardware/Software

C. District Office Gateway(s) and included Hardware/Software

D. Voice over IP (VoIP) Handsets

With regard to the Software required, please present, in detail, features and capabilities of the included firmware and any additional software required to meet the requirements of the RFQ/P. State whether the provided software will be fully functional out of the box without any custom development, or enhancement to meet RFQ/P requirements, and any related cost. Describe any licensing rights and associated fees, and identify whether the District will have the option to acquire ownership rights to any customized software. Provide proof of Gartner Magic Quadrant publication for Unified Communications listing of proposed product, (Section 2.3A). If applicable, provide any proposed software licensing agreements.

7) Training Program approach and outline, given the requirements of the RFQ/P. Max 2 pages.

8) System Test Plan Describe and develop a written test plan to demonstrate SYSTEM functional compliance with all requirements of the RFQ/P and associated technical specifications. The test plan must be accepted in writing from FACJPA prior to execution of the plan. All final tests shall be conducted during normal District operational hours. The FACJPA requires that all tests be performed in the presence of a FACJPA representative.

9) Exceptions: Any exceptions to the requirements stated in this RFQ/P, including the special conditions, AND CONTRACT must be clearly identified in this section and a written explanation provided including the scope of the exceptions, the ramifications of the exceptions for the District, and a description of the advantages or disadvantages to the District as a result of the exceptions. The FACJPA reserves the right to reject any Proposal as non-responsive if any exceptions are taken to any part of this RFQ/P.

10) Client References: The Proposer shall provide a list of all K-14 school districts in California where they have installed a similar SYSTEM within the last three years. (Section 2.3B) Clearly indicate areas of similarity to this Project.



Include the client name, contact name, title, street address, email address, and telephone number for each school district.

11) Forms: Forms in Section 9 and attachments. Forms must be signed by an entity who is authorized to sign on behalf of bidder organization.

B. The following forms are included in Section 9 of this RFQ/P and are required for compliance with this RFQ/P. Each of these forms shall include the legal name of the VENDOR or the entity completing the form, as the case may be, and shall be signed by the duly constituted person or persons legally authorized to bind the VENDOR to a contract. Proposals submitted with incomplete forms will be rejected.

1) Proposal Submittal Form

2) Cost Proposal Form

C. Unnecessarily elaborate submissions, visual or other presentations beyond those sufficient to present a complete and effective Proposal are neither necessary nor desired.

6.4 SUBMITTAL DELIVERY AND QUESTIONS

A. Complete proposals must be received by the FACJPA no later than the due date herein. No late submittals will be accepted. Submit complete proposals VIA EMAIL ONLY to: San Diego County Office of Education Educational Facility Solutions Group Mrs. Joanne Branch, Facility Planning Coordinator [email protected]

B. Questions regarding this RFQ/P shall be directed to the RFQ/P Representative, Joanne Branch via email only at [email protected] . PLEASE PLACE “LGSD PHONE” IN THE HEADER FOR EASE OF USE. VENDORS shall restrict their inquiries related to this project to this representative exclusively. VENDORS contact with the school districts, their officers, board members, or other employees or agents of the DISTRIC, or SDCOE is strictly prohibited. Owner reserves the right to disqualify VENDORS based upon inappropriate conduct.

6.5 PROPOSAL PRESENTATION

No formal presentation of the proposal nor interview is required.





6.6 FACJPA RIGHTS

A. The FACJPA reserves the right to waive any informality or irregularity in the proposals submitted.

B. The FACJPA reserves the right to, at any time, reject a proposal and deem the VENDOR non-responsive. Once the proposal is submitted, the proposal shall be considered non-responsive if;

1) Any submission may be construed as a non-responsive Proposal and ineligible for consideration if it does not comply with the requirements of the Request for Proposal. Failure to comply with the technical features, and acknowledgment of receipt of amendments, are common causes for holding a Proposal non-responsive.

C. The FACJPA reserves the right to incorporate any design ideas and/or implementation approaches that are presented by those VENDORS that are not selected for the Project.

D. Any modification of a Proposal as allowed herein is subject to the same conditions as the initial submission. Proposals may be withdrawn by written notice received at any time prior to Proposal Due Date and Time. Proposals may be withdrawn in person by an authorized representative of the VENDOR, provided the authorized representative’s identity is made known and the representative signs a receipt for the proposal prior to Proposal Due Date.



7 EVALUATION METHOD AND SCORING

7.1 EVALUATION PROCESS

A. The evaluation process shall follow several sequential steps and utilize scoring criteria to ensure that each proposal is evaluated in the same manner per the following:

1) Receipt of Proposal: Submittal of proposal to FACJPA.

2) Proposal Evaluation: Qualifying review by Advisors Panel.

3) Final Scoring and Ranking: Scoring and ranking to determine the best value and final ranking.

B. The Education Code, Section 17250.25, requires that the best value selection method be based on specific criteria contained in the code plus any additional criteria established by the FACJPA. The evaluation process includes the evaluation of both quantitative and qualitative types of criteria. A review and selection committee composed of key FACJPA officials will review and evaluate all Statements of Qualifications/Proposals, including a technical evaluation, identification of qualified sources and recommendation for award of the contract. Interviews and competitive negotiations will be conducted at the sole discretion of the FACJPA.

C. Criteria Factors (quantitative).

Points Scoring Factor

40 Price: Includes evaluation of the pricing.

25 Technical Solution: Includes completeness of the technical solution, compliance with general and technical specifications of the RFQ/P, compatibility of VoIP system with existing data network components, and the FACJPA’s evaluation of the overall quality of the solution to meet District needs.

15 Qualifications of Firm: Includes expertise of VENDOR to provide the SYSTEM, Manufacturer certifications of the VENDOR to design, deliver and configure the solution, and Manufacturer certifications of proposed personnel who will implement the SYSTEM.

10 Client References: Based on success of similar work performed



10 Proposal Quality: Evaluation of the overall Statement of Proposal and the VENDOR approach to completing the Scope of Work.

D. Statements of Qualifications/Proposals will be opened privately to assure confidentiality and avoid disclosure of the contents to competing proposers prior to and during the review, evaluation, and negotiation processes. However, to the extent that the submittals are public records under California law, they may be released to members of the public following award of the contract. All proposals submitted in response to this RFQ/P become the property of the FACJPA.

E. Any information the proposer considers exempt from public disclosure, including without limitation confidential financial and/or trade secret information, must be clearly labeled with an explanation of the grounds for any such exemption. The FACJPA may rely on such categories and labels for identification of records proposer believes to be exempt from public disclosure, including under the California Public Records Act.

1) In the event that the FACJPA receives a request for disclosure or an objection to any determination of exemption from public disclosure (under the California Public Records Act or otherwise) regarding any information identified by proposer as exempt, FACJPA shall, to the extent permitted by the circumstances, provide proposer with prompt notice so that proposer may seek a protective order or seek other appropriate remedy, defend any action to compel public disclosure and/or waive the exemption. In such event, it shall be proposer’s sole obligation (and at its sole expense) to seek any protective order, defend any writ, action or proceeding or take any other action. Proposer shall provide prompt written notice to FACJPA of any action proposer intends to take. If proposer does not respond within eight (8) calendar days of the FACJPA’s notice, any and all confidentiality associated with the requested records shall be deemed fully waived.

2) In the event the FACJPA receives a request for disclosure (whether pursuant to the California Public Records Act or otherwise) and circumstances do not permit FACJPA to provide proposer with prompt notice, such as a walk-in records request, the FACJPA may rely on the categories identified by proposer to determine whether the request seeks records exempt from public disclosure. The FACJPA will, to the extent permitted by the circumstances, thereafter notify proposer of the request, the FACJPA’s response, and any objection to the determination of nondisclosure of any of proposer’s information identified as “confidential.” It shall be proposer’s sole obligation (and at its sole expense) to defend any action to compel public disclosure.

3) Proposer agrees to indemnify and hold the FACJPA, its trustees, officials, employees, agents, representatives, consultants and authorized volunteers harmless from any claims, losses, liabilities, damages, costs and expenses (including reasonable attorney’s fees and costs) relating to, or arising out of, the FACJPA’s determination of exemption from public disclosure based on proposer’s representations. Proposer’s indemnity and hold harmless



obligations pursuant to this provision shall survive regardless of whether or not the FACJPA awards the contract to proposer, and regardless of whether or not such contract, if awarded, is terminated or expires. Proposer’s indemnity and hold harmless obligations shall not be subject to any limitation on liability.

4) The FACJPA may disclose any information or record, regardless of any identification by proposer that such information or record is “confidential” where:

a. At the time of the submittal the information or record is in the public domain;

b. After the submittal, the information or record becomes part of the public domain by publication or otherwise; or

c. The FACJPA determines, notwithstanding proposer’s identification, that such information is not exempt from public disclosure.

7.2 FACJPA RIGHTS

A. If the final negotiation of the contract, with the highest ranked VENDOR, is not successful, the FACJPA may terminate the negotiations and begin negotiations with the next highest ranked VENDOR. This right shall be continued until a satisfactory contract can be negotiated or until the FACJPA elects to reject all proposals.

B. The FACJPA reserves the right to request clarification and/or request additional information from the VENDOR if necessary. Such clarifications and/or additional information shall be submitted by the VENDOR as an Addendum to the Proposal upon request of the FACJPA. However, since no additional input may be required, VENDORS are advised to submit complete, clear information in the Proposal.

C. If for any reason, prior to entering into the Contract, it becomes necessary to terminate the Project, the FACJPA may do so as follows:

1) Termination prior to Contract: No obligation of payment.

2) Termination subsequent to Contract: Pursuant to provisions of the Contract Documents.



8 TECHNICAL SPECIFICATIONS This section describes the minimum requirements for SYSTEM components to be supplied under this SOW. VENDOR must provide all goods, equipment, hardware, software, and structured cabling components (as specified) to constitute a fully-functioning SYSTEM that meets all of the requirements in this Section.

8.1 VOIP TELEPHONE SYSTEM

8.1.1 SUMMARY The VENDOR shall design, furnish, configure and implement core system components as

required to constitute a fully functioning Voice over IP (VoIP) telephone system that meets all technical specifications described in the project documentation. Core system components include, but are not limited to the Call Processing head-end, voicemail platform, telephone handsets, associated software, and all other parts not specifically mentioned that are required to meet the project specifications. Core VoIP components shall include the design, procurement, delivery, configuration, and testing of all supporting IT equipment components including but not limited to the equipment specified in the project documentation.

8.1.2 VOIP SYSTEM GENERAL REQUIREMENTS A. The VoIP head-end and all associated servers, voice gateways, etc. shall be installed

in a rack or cabinet in the MDF at each site. The exact installation location shall be coordinated with the incoming telecommunications circuits and the District’s preference. Physical attachment of VENDOR-furnished head-end equipment to racks, cabinets, etc. at each site shall be performed by District or designee.

B. The VENDOR will confer with the District to determine configuration preferences for the system. Information that must be requested includes the following but is not limited to:

1. Initial user list with preferred extensions and roles

2. Telecommunication circuit and dial plan information

3. Preferred feature sets to enable and group permissions

4. Remote site dialing configuration

5. Voicemail and auto attendant setup

6. CDR call reporting setup (as required)

7. E911 setup information

C. VENDOR shall deploy telephone handsets for all existing users configured with an extension.

D. VENDOR shall deploy telephone handsets as required and as needed. 30 handsets are expected to be required in Phase 1 and 346 are expected to be required throughout Phase 2.

8.1.3 VOIP SYSTEM REQUIREMENTS



A. Call Gatekeeper/Manager – The VoIP system shall include a centralized management

component to enable voice connectivity between the Facility and the PSTN. The management component shall also manage all communications functionality for inbound and outbound dialing and messaging services. Specifications for management features and administration are as follows:

1. System Architecture – The VoIP system shall:

i. Be configured and implemented using centralized call-processing hardware located in the District Office Data Center [MDF].

ii. All call processing hardware and software shall be capable of redundancy such that no one failure will cause an outage of the entire voice system.

iii. A local voice gateway shall be provisioned at each site (9 sites) with analog access to 911.

iv. Provide standard PBX functionality

v. Support industry standard VoIP protocols including H.323 and SIP

vi. Support SNMP version 2 and 3, and have remote configuration capability

vii. Support in-band configuration via a command line interface over Telnet and/or SSH, and out-of-band configuration via serial or modem connection.

• Support the ability to only allow secure authentication and administration methods and disable insecure methods and protocols

viii. Support centralized user access for up to 376 users, and be field upgradable to support up to 1000 users.

ix. Support authentication and directory integration via LDAP and Active Directory

x. Support 802.1q tagging functions and 802.1p quality of service functions.

xi. Support RAID 1 or RAID 5 as required to save critical information in event of disk failure (if applicable)

xii. Support analog devices and 3rd party SIP-compliant hardware and software-based phones

xiii. Be rack mountable in a standard 19-inch rack.

2. Call Management – The VoIP system shall:

i. Have an integrated auto-attendant feature

ii. Support direct-inward-dialing on a per-user basis

iii. Support per user/per phone authorization for outgoing calls

iv. Comply with E911 requirements – Sends calls to the appropriate PSAP and the ability to identify a user/handset location; supports notification of District personnel when a 911 call is placed.



v. Support centralized user access for up to 376 users, and be field upgradable to support up to 1000 users.

vi. Provide “all call” public address functionality.

vii. Support a variety of calling features which include, at a minimum: Call waiting, Caller ID, Call Transfer, Call park/Pickup, 3-way conferencing, last number redial, speed dialing (corporate directory), speed dialing (personal), and call forwarding

viii. Have the ability to provide detailed logging and Call Detail Reporting (CDR)

3. Integrated Messaging – The VoIP system shall:

i. The voicemail platform shall be self-contained and not rely on other business systems such as Active Directory or Exchange. These systems may exist but cannot be planned upon.

ii. Provide individual voicemail boxes for up to 358 users at time of initial implementation, and be field-upgradeable to 1000 users. Voicemail boxes must support local and remote access, and individual password protection via PIN.

iii. Include the following voicemail features, at a minimum: Send Message, Receive Message, Time/Date Stamp, Message Transfer, Personal Greetings, Transfer out to system attendant

iv. Support unified messaging for email via IMAP and POP3, at a minimum

v. Support inbound FAX-to-email functionality

B. Voice Gateways & Site Survivability

i. The SYSTEM must support the ability to survive a WAN data link outage to the centralized VoIP Call Processor and Management Server. During normal operation, all school site voice traffic will traverse over the existing data WAN connections between sites [See Appendix A for more detail]. At all District sites, calls and functionality processing must continue at the local site out to the PSTN in the event of an outage to the main District Office connection.

ii. For the purposes of bidding, assume all District sites already contain:

• (4) Analog PSTN incoming lines

iii. VENDOR shall interface and work in partnership with the District telecommunications provider at each of the District sites to perform all integration necessary for the operation of the voice gateway to achieve Site Survivability. VENDOR shall also provide all necessary licensing, software, hardware for Site Survivability functionality.

iv. At the District Office location, VENDOR shall provide a voice gateway / router to perform the main PSTN gateway connection to existing PRI voice circuits. For the purposes of bidding, VENDOR shall assume the following incoming PRI voice connections:

• (2) incoming PRI / T1 voice connections

C. Analog and Other Voice Connections



1. Each District site includes existing analog, digital and/or Voice over IP (VoIP) equipment to remain at the sites and requiring integration into the new and proposed SYSTEM. VENDOR is responsible for all hardware, software, line cards, licensing, cabling, etc. for the integration of the following existing equipment. For the purposes of bidding, assume each of the (9) District site locations contains the following existing equipment:

i. (2) Analog Fax Machines

ii. (1) Analog Intercom/Paging/Speaker System; site-specific and may include:

• Simplex Building Communications Systems 5100 Series

• Bogen Classic Series C-100 Amplifier

• Peavey PZS 140 Amplifier

• Bogen Multicom-2000

iii. (1) Analog Phone

D. Phone Handsets

1. The VoIP system shall include support for up to 376 SIP-compliant IP phones, field upgradeable up to 1000 phones.

2. It is anticipated that 3 types of handsets will be utilized by District sites in fulfillment of the expected features and functionality of the SYSTEM. A general purpose or Classroom Handset will be utilized in most areas, offices, classrooms and other meeting places. Each site will also have a Receptionist or Administrative use phone, requiring greater line capacity. The sites also contain larger meeting rooms where a handset designed for multiple parties is required. The following specifications are required, specific to each handset type:

i. CLASSROOM HANDSET

• At least (2) programmable line appearances for call handling

• Graphical display with backlight

• Full-duplex Speakerphone ability

• Auxiliary port supporting third-party headsets with ability to switch between headset and handset functionality

• Volume, Voicemail, Hold/Resume, Transfer, Conference and Mute Button functions

ii. RECEPTIONIST/ADMINISTRATIVE HANDSET

• At least (16) programmable line appearance/keys for call handling


• Full-duplex Speakerphone ability

• Auxiliary port supporting third-part headsets with ability to switch between headset and handset functionality



• Volume, Voicemail, Hold/Resume, Transfer, Conference and Mute Button functions

iii. CONFERENCE HANDSET

• 360-degree room coverage with full duplex speakerphone


• Single line appearance

• Expandable with additional microphones [wired or wireless] to improve voice/listening quality based on the room size

• Volume and Mute Button functions

3. The expected breakdown of handsets is as follows:

School Site Classroom Handsets

Receptionist/Admin Handsets

Conference Handsets

Lemon Grove School District – District Office 25 4 1

Lemon Grove Academy Elementary 36 3 2

Lemon Grove Academy Middle 56 6 3

Monterey Heights Elementary 33 3 2

Mount Vernon Elementary 31 3 3

San Altos Elementary 39 3 2 San Miguel Elementary 41 3 2

Vista La Mesa Academy 53 4 3

Palm Campus 15 0 0

i. All handset purchases shall be verified with the District before ordering.

4. All handsets and phones shall:

i. Support 802.1q tagging function and 802.1p quality of service functions.

ii. Support SNMP version 2 and 3, and have remote configuration capability

iii. Support local power and Power over Ethernet (PoE)

iv. Connect to the LAN via a single auto-negotiating 10/100 Ethernet connection, at a minimum

v. Support DHCP and Static IP configuration

vi. Provide a digital alphanumeric display

vii. Provide hardware or software-based buttons for personal speed-dialing



viii. Provide hardware or software-based controls for message retrieval, and have a visual message indicator

8.1.4 NETWORK COMPONENTS

A. Network Components include all hardware and supporting infrastructure required connecting all components of the SYSTEM into a comprehensive, cohesive and self-contained network that is integrated with the District data network. Unless otherwise stated in this SOW and Contract Documents, all required network switching and data routing hardware and software will be provided by District.

B. All District Main Distribution Frames (MDF) and Intermediate Distribution Frames (IDF) have Cisco switches with sufficient spare ports to connect all handsets and centralized VoIP equipment at all sites. In most cases, MDF switches are Cisco Catalyst 4500-X Series Switches. IDF closets and cabinets at all District sites currently contain one or more of the following demonstrative switch types:

a. Cisco Catalyst 2960-S Series PoE+ Switches

b. Cisco Catalyst 2960-X Series PoE+ Switches

c. Cisco Catalyst 3560-X Series PoE+ Switches

C. The proposed VoIP system must integrate and fully interoperate with all existing District Network Components.

8.1.5 COMMUNICATIONS CABINET & CABLING A. A Communications Cabinet will be provided by the District at each Site Location IDF/MDF

to house centralized SYSTEM equipment as required. The Communications Cabinet(s) will be located in the designated area and provided with proper grounding.

B. Horizontal Cabling (Category 5E/6/6A), including all routes, pathways, faceplates/outlets,

risers and patch panels will be provided by the District at each Site Location for all proposed VoIP Handset locations. Existing drawings with testing and documentation will be given to the VENDOR at the time of award.

a. Some School Site locations utilize a number of existing IP Phones with existing Category 5E/6/6A cabling and patch cables. At the following locations, VENDOR may utilize existing patch cables at the handset and in the data closet:

i. Palm Campus [All Phones] ii. Mount Vernon Elementary iii. Monterey Heights Elementary [All Phones] iv. District Office

b. For all other Site and phone locations, VENDOR will furnish and provide Category 6 rated patch cords at faceplate and patch panel location (IDF/MDF):

i. Patch cords shall be CAT6 rated, 23 AWG, 4 pair assemblies. Patch cords shall be factory assembled by the manufacturer of the cabling system, and be furnished and connected by VENDOR for all equipment as required by this Scope of Work and project documents. All data patch cords shall be CAT6, 23 AWG stranded with 8-wire plugs and a pliable outer jacket.



ii. CAT6 patch cords shall be provided per patch panel outlet & voice/data outlet at appropriate lengths for equipment connectivity.

iii. For purposes of bidding, utilize the following ratio/percentages of patch cord lengths at the patch panel & voice/data outlet:

1. 33% (1/2 of total) 3 Feet 2. 33% (1/4 of total) 6 Feet 3. 33% (1/4 of total) 12 Feet

C. All backbone and fiber optic cabling will be provided by the District at each Site Location to

connect all existing IDF and MDF locations.

8.1.6 VOIP SYSTEM OPTIONAL COMPONENTS

A. VENDOR shall provide pricing to design, deliver and configure a redundant Gatekeeper/Manager at the District Office to provide redundancy for centralized VoIP services. The redundant Gatekeeper/Manager must meet all technical requirements stated in this RFQ/P.

B. VENDOR shall provide pricing to furnish refurbished IP handsets as an OPTION in the Rate Schedule spreadsheet. All pricing for refurbished IP handsets stated on the Rate Schedule must remain in effect over the course of the entire project, regardless of the number of refurbished handsets purchased by the District. District reserves the right to alter quantities of new or refurbished handsets to complete the SOW. Refurbished handsets must meet all technical requirements stated in this RFQ/P and offer the same minimum warranty requirements as laid out in Section 2.3. Refurbished handsets must be provided by VENDOR according to the same implementation schedule and not cause unreasonable delays.



9 SUBMISSION FORMS

9.1 PROPOSAL SUBMITTAL FORM

PROPOSAL SUBMITTAL FORM

PROPOSAL TO: San Diego County Superintendent of Schools (SDCSS) Mrs. Joanne Branch, Project Manager 6401 Linda Vista Rd., Room 506 San Diego, CA 92111

PROPOSAL FOR:

LEMON GROVE SCHOOL DISTRICT VOICE OVER IP SYSTEMS

IDENTIFICATION OF PROPOSER:

Legal Name of VENDOR Federal I.D. Number Business License Number License Expiration Date Business Address Business Telephone VENDOR Contact Name Contact Email Address

ADDENDUM: Receipt of the following Addenda is hereby acknowledged: _________________________________________________ 1 The undersigned has read and understands the RFQ/P 2 The undersigned has become familiar with local site conditions under which the work is to be performed and has correlated personal observations with the requirements of the RFQ/P. 3 The proposal submitted by the undersigned is made in accordance with the RFQ/P and the SDCSS, and the Owners, are not responsible for any error or omission in this proposal or in its preparation. 4 The undersigned will design and implement a SYSTEM that is fully functional and meets or exceeds all function, program, performance, and other requirements of the RFQ/P and for the Guaranteed Maximum Price (GMP). 5 The undersigned and each of its subconsultants, contractors, and subcontractors shall at all times during the execution of the work contemplated by this solicitation, be qualified to complete to work, and each shall comply with all applicable State of California professional and business licensing and registration requirements. 6 The undersigned will not modify, amend, revoke or withdraw this proposal, without written permission of SDCSS for a period of not less than three (3) months following the submission due date and time specified in the RFQ/P or until a final Contract has been executed, whichever occurs first. 7 The undersigned, or any member of it’s Company, or any agent or representative thereof, has not



collaborated or communicated with, or entered into any understanding agreements, whether written or oral, whether direct or indirect, or otherwise, with any other Proposer, or any agent or representative of such other Proposer, in the preparation of this proposal. 8 The undersigned has reviewed in detail the Contract provided in this RFQ/P and takes no exception to its terms and conditions that would preclude entering into a contract for implementation services unless so qualified in writing as submitted in accordance with this RFQ/P and understands that taking exceptions may result in disqualification of proposal as nonresponsive. 9 This proposal is genuine and is not a sham or made in the interest of, or on behalf of, any person not herein named. 10 The undersigned, or any member of its Company, or any agent or representative thereof, has not engaged in any communication or contact with SDCSS or Lemon Grove School District or Mountain Empire Unified School District, or SDCSS, Lemon Grove School District, or Mountain Empire Unified employee, or SDCSS’, Lemon Grove School District’s, or Mountain Empire Unified School District’s consultants, except as specifically allowed and limited by this RFQ/P.

LEGAL CONTRACTING ENTITY SIGNATURE (Seal Required):

Signature below shall bind the Proposer to all representations included in this Proposal and all Attachments and Exhibits hereinto. Signature of PROPOSER Name and Title of PROPOSER Signature

Legal Name of COMPANY

Date



9.2 COST PROPOSAL FORM COST PROPOSAL FORM

PROPOSAL TO: San Diego County Superintendent of Schools (SDCSS) Mrs. Joanne Branch, Project Manager Via Email: [email protected]

PROPOSAL FOR: LEMON GROVE SCHOOL DISTRICT VOICE OVER IP SYSTEMS

The undersigned hereby proposes and agrees to furnish all design services, implementation labor, materials, equipment, documentation, training and warranty/maintenance work included in this RFQ/P and to perform all work required for the Project at no more than the rates and fees provided on the attached RATE SCHEDULE.

[All VENDORS must provide pricing on FACJPA-provided RATE SCHEDULE, as

provided at http://www.sdcoe.net/business-services/facilities/Pages/Opportunities.aspx .] LEGAL CONTRACTING ENTITY SIGNATURE (Corporate Seal, if applicable is required):

Signature below shall bind the PROPOSER to all representations included in this Proposal and all Attachments and Exhibits hereinto.

Signature of PROPOSER Name and Title of PROPOSER Signature

Legal Name of COMPANY

Date





9.3 VENDOR FINGERPRINTING REQUIREMENTS

VENDOR FINGERPRINTING REQUIREMENTS

VENDOR’s Certification

With respect to the Agreement dated August ___, 2017 by and between the LEMON GROVE SCHOOL DISTRICT (“District”) and ____________________________ (“VENDOR”) for the purchase of Infrastructure Technology and related goods and services, VENDOR hereby certifies to the District’s governing board that it has completed the criminal background check requirements of Education Code section 45125.1 and that none of its employees that may come in contact with District pupils have been convicted of a violent felony listed in Penal Code section 667.5(c) or a serious felony listed in Penal Code section 1192.7(c).

VENDOR’s Representative

Date



9.4 DRUG FREE WORKPLACE CERTIFICATION This Drug Free Workplace Certification form is part of the Contract made by and between

the Lemon Grove School District (hereinafter referred to as the "District") and _______________________________ (hereinafter referred to as the "VENDOR") for the _______LEMON GROVE SCHOOL DISTRICT – VOICE OVER IP SYSTEM______ Project (hereinafter referred to as the "Project"). This form is required from all successful bidders pursuant to the Drug Free Workplace Act of 1990 (Government Code Section 8350 et seq.) The Drug Free Workplace Act of 1990 requires that every person or organization awarded a contract or grant for procurement of any property or service from any State agency must certify that it will provide a drug free workplace by doing certain specified acts. It addition, the Act provides that each contract or grant awarded by a State agency may be subject to suspension of payments or termination, and the VENDOR or grantee may be subject to debarment from future contracting, if the contracting agency determines that specified acts have occurred.

Pursuant to Government Code Section 8355, every person or organization awarded a contract or grant from a State agency shall certify that it will provide a drug free workplace by doing all of the following:

Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited in their workplace and specifying actions which will be taken against employees for violations of the prohibition;

Establishing a drug free awareness program to inform employees about all of the following:

• The dangers of drug abuse in the workplace;

• The person’s or organization’s policy of maintaining a drug free workplace;

• The availability of drug counseling, rehabilitation and employee assistance programs; and

• The penalties that may be imposed upon employees for drug abuse violations.

Requiring that each employee engaged in the performance of the contract or grant be given a copy of the statement required by subdivision "A," and that, as a condition of employment on the contract or grant, the employee agrees to abide by the terms of the statement.

I, the undersigned, agree to fulfill the terms and requirements of the Drug Free Workplace Act as it now exists or may hereinafter be amended. Particularly, I shall abide by Government Code Section 8355 when performing the Contract for the Project by:

• Publishing a statement notifying employees concerning the prohibition of controlled substance at my workplace;

• Establishing a drug free awareness program; and

• Requiring that each employee engaged in the performance of the contract be given a copy of the statement required by Section 8355(a) and agree to abide by the terms of that statement.



I also understand that if the District determines that I have either: (a) made a false certification herein; or (b) violated this certification by failing to carry out the requirements of Section 8355, the Contract awarded herein is subject to termination, suspension of payments, or both. I further understand that if I violate the terms of the Drug Free Workplace Act of 1990, I may be subject to debarment in accordance with the requirements of the Act.

I acknowledge that I am aware of the provisions of Government Code Section 8350 et seq., and hereby certify that I will adhere to the requirements of the Drug Free Workplace Act of 1990.

Executed on this _____________ day of _______________________________, 20________ at ____________________________________________.

_______________________________________

Name of VENDOR (Print or Type)

By _________________________________ Signature

_________________________________

Print Name _________________________________

Title

LEMON GROVE SCHOOL DISTRICT – VOICE OVER IP SYSTEM


10 SECTION 10 – APPENDICES

10.1 APPENDIX A – EXISTING SITE CONNECTIVITY DIAGRAMS

10.1.1 LEMON GROVE ACADEMY MIDDLE to DISTRICT OFFICE

T1 CSU

Nortel Meridian Site PBX (Option

11C)

T1 + LAN Multiplexer

Layer-2 Switch

Layer-3 Core Router

Serial/Management

Console

Analog Phones [Alarm, Paging]

Layer-3 Core Router Layer-2 Switch


T1 CSU

Direct 1G Singlemode Fiber Connection to District Office

Nortel Meridian Main PBX (CS1000)

Digital Phones

District Office LANLemon Grove LAN

PSTN

Cox PRI

SerialSerial/MGMT

Fiber Ethernet

T1/Serial [V.35]

Analog/Digital [RJ11]

Copper Ethernet

LEGEND

Fax



10.1.2 LEMON GROVE ACADEMY ELEMENTARY to DISTRICT OFFICE

T1 CSU


11C)


Layer-2 Switch

Layer-3 Core Router

Serial/Management

Console

Analog Phones [Paging, Alarm]



T1 CSU

Direct 1G Singlemode Fiber Connection to District Office


Digital Phones

District Office LANLemon Grove LAN

PSTN

Cox PRI

SerialSerial/MGMT

Fiber Ethernet

T1/Serial [V.35]


Copper Ethernet

LEGEND

Fax



10.1.3 PALM CAMPUS to DISTRICT OFFICE

T1 CSU


11C)

Layer-3 Core Router

Serial/Management

Console



T1 CSU


IP Phones

District Office LAN

Palm Campus LAN

PSTN

Cox PRI

SerialSerial/MGMT

Fiber Ethernet

T1/Serial [V.35]


Copper Ethernet

LEGEND

Fax

Layer-2 Switch

Cox Point-to-Point [Lines Leased from AT&T]



10.1.4 MOUNT VERNON ELEMENTARY to DISTRICT OFFICE

T1 CSU


11C)

Layer-3 Core Router

Serial/Management

Console



T1 CSU


Digital Phones

District Office LAN

Mount Vernon LAN

PSTN

Cox PRI

SerialSerial/MGMT

Fiber Ethernet

T1/Serial [V.35]


Copper Ethernet

LEGEND

Fax

Layer-2 Switch

FibeAir 1500P FibeAir 1500P

Nortel IP Phones



10.1.5 VISTA LA MESA ACADEMY to DISTRICT OFFICE

T1 CSU


11C)

Layer-3 Core Router

Serial/Management

Console



T1 CSU


Digital Phones

District Office LAN

Vista La Mesa LAN

PSTN

Cox PRI

SerialSerial/MGMT

Fiber Ethernet

T1/Serial [V.35]


Copper Ethernet

LEGEND

Fax

Layer-2 Switch

Cox Point-to-Point [Lines Leased from AT&T]

Eclipse IDUSan Miguel LAN



10.1.6 SAN MIGUEL ELEMENTARY to DISTRICT OFFICE

T1 CSU


11C)

Layer-3 Core Router

Serial/Management

Console



T1 CSU


Digital Phones

District Office LAN

San Miguel LAN

PSTN

Cox PRI

SerialSerial/MGMT

Fiber Ethernet

T1/Serial [V.35]


Copper Ethernet

LEGEND

Fax

Layer-2 Switch

10/100

Eclipse IDU Eclipse IDU

10/100



10.1.7 MONTEREY HEIGHTS ELEMENTARY to DISTRICT OFFICE

T1 CSU


11C)

Layer-3 Core Router

Serial/Management

Console



T1 CSU [San Altos]


District Office LAN

Monterey Heights LAN

PSTN

Cox PRI

SerialSerial/MGMT

Fiber Ethernet

T1/Serial [V.35]


Copper Ethernet

LEGEND

Fax

Layer-2 Switch

10/100

Eclipse IDU Eclipse IDU

10/100

Nortel IP Phones

FibeAir 1500P [From San Altos]

T1 CSU [Mont. Heights]



10.1.8 SAN ALTOS ELEMENTARY to DISTRICT OFFICE

T1 CSU


11C)

Layer-3 Core Router

Serial/Management

Console



T1 CSU


Digital Phones

District Office LAN

San Altos LAN

PSTNCox PRI

SerialSerial/MGMT

Fiber Ethernet

T1/Serial [V.35]


Copper Ethernet

LEGEND

Fax

Layer-2 Switch

FibeAir 1500P

Eclipse IDU

FibeAir 1500P

Eclipse IDU

Monterey Heights LAN



10.2 APPENDIX B – CONTRACT

CONTRACT TO BE ISSUED WITH ADDENDA #1. PLEASE WATCH WEBPAGE:


