Request for Quotation (RFQ) COMPUTER HARDWARE & OFFICE ...€¦ · Request for Quotation ... 2 Wired mouse and keyboard 3 3 Desktop computer system 1 4 Replacement battery cells for

2nd Floor, Lawrence Nicholas Building, P.O. Box 563, Ring Road, Belmopan, BELIZE Tel: (501)822-1104 or 1094, Fax: (501) 822-1365, Website: www.caribbeanclimate.bz

Request for Quotation (RFQ) –

COMPUTER HARDWARE & OFFICE EQUIPMENT

Project Title: Climate Change Adaptation Programme

Source of Funding: USAID

Purchaser: Caribbean Community Climate Change Centre

Contract Ref: Contract #12/2020/USAID-CCAP/CCCCC

Contract Title: Supply and Delivery of Computer Hardware &

Office Equipment

Issued: March 25, 2020

http://www.caribbeanclimate.bz/

Page 2 of 19

Supply and Delivery of Computer Hardware & Office Equipment – Contract #12/2020/USAID - CCAP/CCCCC

REQUEST FOR QUOTATIONS

SECTION 1. INSTRUCTIONS TO BIDDERS

(a) Scope of Goods: The Caribbean Community Climate Change Centre [‘the Centre’] hereby

invites Bidders to submit Quotations for the following Goods:

LOT BRIEF DESCRIPTION QUANTITY

1

NETWORK CONNECTIVITY CABLES

Network communication appliance 1

48 Port Network Switch 4

SPF+ transponder modules for Unifi Switch 20

SFP to RJ45 Copper Modules for Unii Switch 10

33Ft Fiber patch cable 5

10 Ft Fiber patch cable 5

2 Wired mouse and keyboard 3

3 Desktop computer system 1

4 Replacement battery cells for UPS 15

5 Multimedia Projector 2

6 Monitor 4

7 Computer System 2

8 UPS 5

(b) Quote and Contract Documentation: Quotations are to comply with the enclosed

documents making up this RFQ:

Section 1 - Instructions to Bidders

Section 2 - Form of Quotation

Section 3 - Prices and Schedules for Supply

Section 4 - Technical Specifications (Required and Offered)

Section 5 - Form of Contract

Section 6 - Letter of Acceptance

(c) Bidder/Supplier Eligibility: To be eligible to submit a Quote, Bidders MUST meet the

criteria detailed below:

(i) Bidders must not be, or have been, associated with the organisation that prepared for

the Centre the design or specifications of the Goods.

(ii) At the time of submitting a Quote, a Bidder MUST be registered on the Centre’s

Bidders’ Data Base and not be in an ineligible/suspended state by the Centre, as noted

on its Data Base - refer: https://www.caribbeanclimate.bz/invitation-for-consultants-

https://www.caribbeanclimate.bz/invitation-for-consultants-and-suppliers-to-register/

Page 3 of 19


and-suppliers-to-register/

(iii) All Goods to be supplied shall have their origin in Eligible Countries. See more

information on ‘Eligible Countries’ in ANNEX 1 hereto. For the purpose of this

Clause, COUNTRY OF ORIGIN IS DEFINED BY THE APPLICATION OF 22 CFR

228: RULES FOR THE PROCUREMENT OF COMMODITIES AND SERVICES

FINANCED BY USAID.

(iv) Bidders must be a legally registered firm with minimum 10% profitability.

(d) Prices:

(i) Bidders may quote for any or all LOTS under this RFQ, but MUST quote for ALL

items in a LOT . Each LOT shall be evaluated, and Contracts may be awarded

separately to the Bidder(s) with substantially responsive Quotations offering the

lowest evaluated price for each item. The Contract will be governed by the terms and

conditions of the attached Form of Contract or where applicable, a Purchase Order

will be issued.

(ii) Prices should be quoted ‘Carriage and Insurance Paid to’ [CIP] for Goods imported

to Belize, or ‘Ex-Works’ [EXW] for domestically supplied goods, according to

INCOTERMS, 2010.

(iii) The Centre enjoys exemption from taxes and duty; therefore, the quoted price shall

NOT include customs duty, import and any other taxes or fees, applicable to goods

imported in Belize.

(iv) Prices must be quoted in United States Dollars (USD) by Suppliers based outside of

Belize and in Belize Dollars by Suppliers based in Belize. Payment will be made in

USD or Belize dollars respectively. For the purpose of evaluation, all quotations

will be converted to United States Dollar using the conversion rates at

https://www.oanda.com/currency/converter/, as at Thursday April 9, 2020, as

applicable.

(v) The Centre reserves the right at the time of Contract / Purchase Order finalisation to

increase or decrease the quantity of Goods originally specified without any change in

unit prices or other terms and conditions.

(vi) The Centre will evaluate and compare only the Quotations determined to be

substantially responsive. A Quotation is not substantially responsive if it:

Is submitted by an ineligible Bidder; or

Contains material deviations or reservations to the terms, conditions, and

specifications of this RFQ.

(e) Alternative Options: Quotations for alternative Goods to those defined in the attached

documents will not be permitted.

(f) Errors: In assessing the Quotations, the Centre will adjust for any arithmetical errors as

follows:

https://www.caribbeanclimate.bz/invitation-for-consultants-and-suppliers-to-register/

https://www.oanda.com/currency/converter/

Page 4 of 19


i. where there is a discrepancy between amounts in figures and in words, the amount in

words will govern;

ii. where there is a discrepancy between the unit rate and the line item total resulting

from multiplying the unit rate by the quantity, the unit rate as quoted will govern.

Bidders refusing to accept the corrections will result in the Quotation being rejected.

(g) Evaluation Criteria: Offers determined to be substantially responsive to the technical

specifications will be evaluated by comparison of their CIP/EXW price (plus any price

quoted for delivery to the place of destination, which is the Centre’s Office at Lawrence

Nicholas Building, Ring Road, Belmopan, BELIZE. The following additional criteria will

be used to evaluate the offers, where applicable: (a) the Supplier’s back up service, (b)

compatibility of the equipment with the Centre’s configuration, and (c) the quality and

technical suitability of the product vis-à-vis the specifications and its robustness.

(h) Quotation Submission and Deadline:

a. The Form of Quotation – Section 2; Prices & Schedules for Supply – Section 3; and

Technical Specifications – Section 4; duly signed by the Bidder’s authorised

representative, should be submitted by electronic means to the email address

[email protected] at or before Thursday April 9, 2020 at 2:00 PM

Belize Time (GMT – 6). Quotations received after this time/date and / or not duly signed

will not be considered.

b. In addition, all Bidders must submit pictures and brochures for items quoted; a copy of

their Certification of Registration and VAT / GST Certificate, if relevant; and Profit &

Loss Statement for the last quarter of 2019.

(i) Quote Validity: Bidders’ Quotations shall be valid for a period of thirty (30) calendar days

from the deadline for submission, that is until May 9, 2020.

(j) Failure to Honour Quote: If a Bidder withdraws its Quotation during the validity period

and/or refuses to accept the award of a Contract when and if awarded, then the Bidder will

be excluded from Bidding (either as a prime or sub-supplier) on any of the Centre’s

solicitations for a period of twelve (12) months.

(k) Contract award: The Centre will award the Contract[s] to the Bidder[s] whose

Quotation[s] has/have been determined to be substantially responsive to this Request for

Quotation and who has/have offered the lowest evaluated price Quotation[s]. The

Contract[s] will be governed by the terms and conditions of the attached Form of Contract,

or a Purchase Order, where applicable.

(l) Notification of Award: The Bidder[s] whose Quotation[s] has/have been accepted will be

notified of the award of a Contract through the Letter of Acceptance issued by the Centre.

(m) Cost of Quotations: Bidders shall bear all costs associated with the preparation and

submission of their Quotations, and the Centre will in no case be responsible or liable for

mailto:[email protected]

Page 5 of 19


those costs. The Centre reserves the right to reject any or all quotations and to annul this

process at any time prior to the award(s), without thereby incurring any liability.

(n) Additional Information: If any additional information is required about this RFQ, it must

be requested in writing no later than two (2) business days before the Quotation submission

deadline, by email to [email protected]. Attention: Maxine Alexander

Nestor.

Any additional information that would benefit all Bidders will be published on the Centre’s

website at www.caribbeanclimate.bz. However, the source of the request will not be

disclosed.

(o) Debriefing: Unsuccessful Bidders may request the Project Procurement Officer to provide

a debriefing. Such Bidders can learn why their Quotations were unsuccessful and the name

of the successful Bidder.



Page 6 of 19


SECTION 2 - FORM OF QUOTATION

[Bidder to insert its heading here]

FORM OF QUOTATION

To: Caribbean Community Climate Change Centre, ________________(Date)

2nd Floor, L. Nicholas Building, North Ring Road,

Belmopan City, BELIZE

We confirm that we are an eligible Bidder (as defined in RFQ Section 1) and we offer to execute

the contract for the supply of _______________________(state Lots) in accordance with the

Conditions of Contract accompanying this Quotation for the Contract Price of

_________________________(amount in words and numbers) (______________) (name of

currency)_____________. This Contract Price is firm and fixed and not subject to adjustment

during the Contract performance.

We propose to complete the delivery of Goods within a period of ___________________days

from the Date of Signing of the Contract or Purchase Order.

We hereby confirm that this Quotation is valid until May 9, 2020.

This Quotation and the Centre’s written acceptance will constitute a binding Contract between

us. We understand that the Centre is not bound to accept the lowest or any Quotation it receives.

We hereby confirm that this Quotation complies with the requirements of the Request for

Quotation documents.

Authorized Signature: _________________________________________

Name and Title of Signatory: ____________________________________

Name of Bidder: ____________________________________________

Address: ___________________________________________________

Phone Number: _____________________________________________

Email address: ______________________________________________

Page 7 of 19


SECTION 3 - PRICES AND SCHEDULES FOR SUPPLY

Terms and Conditions of Supply1

Project Title: Climate Change Adaptation Program (CCAP)

Purchaser: Caribbean Community Climate Change Centre

Contract Ref: Contract #12/2020/USAID-CCAP/CCCCC

No. Item

(List items as per specifications offered

in the Technical Specifications

table)

Qty Unit price

CIP

plus, the price of

delivery to the place of

destination

(US$)

Total price

CIP

plus, the price of

delivery to the place

of destination

(US)2

Delivery Time

needed

from contract signing /

date of addendum till

delivery to the place of

destination

(days)

(a) (b) (c) = (a) x (b) (d)

Manufacturer:

Model:

Country of origin:

1 Please fill in for all items quoted.

2 In case of discrepancy between unit price and total derived from unit price, the unit price shall prevail.

Page 8 of 19


SECTION 4 - TECHNICAL SPECIFICATIONS (REQUIRED AND OFFERED)

Lot Item Quantity Minimum Specifications Requirements Specifications of Goods offered

LOT 1: NETWORK CONNECTIVITY CABLES

1

Network

communicat

ion

appliance -

UCM6208

IPPBX

1

8 fxo and 2 FXS ports

Dual Gigabit RJ45 ports with integrated PoE Plus

(IEEE 802.3At-2009)

Comprehensive security protection using SRTP,

TLS and HTTPS with hardware encryption

accelerator, Fail2ban, Whitelist, Blacklist, alerts and

more to protect against attacks

48 Port

Network

Switch -

UniFi

Switch 48

(500W) -US-

48-500W

4

Dimensions 485.04 x 44.45 x 347.6 mm (19.1 x

1.75 x 13.69")

Weight 5.3 kg (11.68 lb)

Total Non-Blocking Throughput 70 Gbps

Max. Power Consumption 500W

Power Method 100-240VAC/50-60 Hz, Universal

Input

Power Supply AC/DC, Internal, 500W DC

Networking Interface (48) 10/100/1000 Mbps RJ45

Ethernet Ports

(2) 1/10 Gbps SFP+ Ethernet Ports

(2) 1 Gbps SFP Ethernet Ports

Management Interface (1) RJ45 Serial Port

(Reserved for Future Use), Ethernet In/Out Band

Page 9 of 19


Certifications CE, FCC, IC

Rackmount Yes, 1U High

Operating Temperature -5 to 40° C (23 to 104° F)

Operating Humidity 5 to 95% Noncondensing

SPF+

transponder

modules for

Unifi

Switch -

SPF + UF-

MM-10G

20

Multi-mode fiber

10 Gbps SFP+

300 meter cable distance

SFP to RJ45

Copper

Modules for

Unii Switch

- SPF+ UF-

RJ45-10G

10

RJ45 10G SFP transceiver module

10 Gbps SFP+

300 meter cable distance

Fiber Patch

Cable - 33Ft

Fiber patch

cable

5

LC-LC, OM3 Multi-Mode Fiber(MMF), Duplex,

10-meter in length,

OM3 Fiber compatible with Gigabit Ethernet

1000Base-SX, or 10GBase-SR/LRM, and Fibre

Channel 100/200/400/1200-MX; Backwards

compatible with FDDI, and Fast Ethernet

10/100BASE SX or FX.For example,10Gtek for

Cisco SFP-10G-SR, 10Gtek for Ubiquiti 10Gb

SFP+, 10Gtek for Intel E10GSFPSR 10Gb, 10Gtek

for Netgear AMX761, 10Gtek for Cisco GLC-

SX/MMD/ GLC-SX/MM/ SFP-GE-S, 10Gtek for

Mellanox MFM1T02A-SR.

Page 10 of 19


7.5mm Minimum Bend Diameter that is 4X more

flexible than standard 50 micron fiber cables without

introducing any macro-bending loss; Ideal for SAN

network cabinets that require 20 or more bends in

the cabinet or high density installations with cables

crammed into an extremely small footprint; Bend

insensitive multimode fiber (BIMMF) is

interoperable with standard OM3 cabling systems

High-Quality:PVC Jacket,LSZH,durable for indoor

use. Low Loss:Insertion loss(dB)≤0.3,Return

loss(dB)≥30

Fiber Patch

Cable - 10

Ft Fiber

patch cable

5

LC-LC, OM3 Multi-Mode Fiber(MMF), Duplex, 3-

meter in length,

OM3 Fiber compatible with Gigabit Ethernet

1000Base-SX, or 10GBase-SR/LRM, and Fibre

Channel 100/200/400/1200-MX; Backwards

compatible with FDDI, and Fast Ethernet

10/100BASE SX or FX.For example,10Gtek for

Cisco SFP-10G-SR, 10Gtek for Ubiquiti 10Gb

SFP+, 10Gtek for Intel E10GSFPSR 10Gb, 10Gtek

for Netgear AMX761, 10Gtek for Cisco GLC-

SX/MMD/ GLC-SX/MM/ SFP-GE-S, 10Gtek for

Mellanox MFM1T02A-SR.

2

Wired

mouse and

keyboard

3 Wired USB Keyboard and Five-Button Mouse

Combo

3

Desktop

computer

system

1

Windows 10 pro

16G Ram

500 GB HD

Page 11 of 19


Wired Keyboard & Mouse

22" Monitor

4 UPS Battery 15 Replacement battery cells for UPS - LT70C2

5 Multimedia

Projector 2

Lumens 4,700

Native

Resolution 1080p (1920 x 1080)

Inputs/Output

s

DisplayPort, 2xHDMI, 2x

VGA, VGA Out, S-Video,

composite video, 12V trigger,

RS-232C, and RJ45

Contrast Ratio 10,000:1

Zoom 1.2x manual

Throw Ratio 1.59 – 1.91:1 (distance/width)

– 5% variance

MHL

Image Size 23.6" – 300"

Speaker 3W speaker

Lamp Hours 3,500/2,500 (Standard/Bright)

6 Monitor 4 24” LED HDMI/VGA

7 Computer

System 2

OS- Windows 10 Pro

Processor- i7

RAM: 16GB

Storage: 500 GB HD

Input: Wired Keyboard and Mouse

Monitor: 24” LED HDMI/VGA

8 UPS 5

600 VA /330W

7 socket minimum

23 Min runtime

Page 12 of 19


SECTION 5 – FORM OF CONTRACT

DRAFT CONTRACT

BETWEEN

THE CARIBBEAN COMMUNITY CLIMATE

CHANGE CENTRE (CCCCC)

AND

[name of Supplier]

[General description of the Goods]

CCCCC CONTRACT NO.: [insert]

Date [insert]

Page 13 of 19

Supply and Delivery of Computer Hardware & Office Equipment – Contract #12/2020/USAID -

CCAP/CCCCC

DRAFT CONTRACT THIS CONTRACT (“Contract”) is made by and between the Caribbean Community Climate

Change Centre (CCCCC), (“the Centre”), an International Organisation, having its principal

place of business at 2nd Floor, L. Nicholas Building, P.O Box 563, North Ring Road, Belmopan

City, BELIZE, acting hereinafter and represented by Colin Young (PhD), Executive Director, on

the one Part,

AND

[Name and address of the Supplier and the name of the person representing the Supplier to be inserted.] Collectively referred to as “The Parties”.

WHEREAS, the Centre issued a Request for Quotations on [insert date] for the supply of [insert

a brief summary of the Goods] (“the Goods”).

AND WHEREAS, the Centre has accepted the Quotation submitted by the Supplier for the supply

of the Goods outlined above and as detailed in the various Appendices hereto;

AND WHEREAS, the Supplier will supply and deliver the Goods in accordance with the terms

and conditions of this Contract.

The Centre and the Supplier agree as follows:

1. SCOPE OF CONTRACT

1.1 The following Appendices attached hereto shall be deemed to form an integral part of

this Contract:

Appendix 1 Supplier’s Form of Quotation dated_________ [insert date];

Appendix 2 Supplier’s Prices and Schedules [insert title];

Appendix 3 Supplier’s Technical Specifications [insert title];

Appendix 3 The Centre’s Letter of Acceptance dated _____ [insert date];

Appendix 4 Warranty obligations as supported by the Manufacturer’s letter;

1.2 Any subsequent Addenda to this Contract.

2. CONTRACT PRICE AND DELIVERY

2.1 In consideration of the payment to be made by the Centre to the Supplier, at the times

and in the manner prescribed by the Contract, the total fixed Contract Price amount of

______________ [insert currency and amount in both words and figures] the Supplier

Page 14 of 19


hereby covenants with the Centre to supply the subject Goods, delivered to

____________ [insert delivery point address/country] on the basis of EXW or CIP

[select, as applicable];

2.2 [Tax and duties to be addressed in accordance with the RFQ and Bidder’s Quotation]

2.3 The Goods are to be delivered to the _______________ [insert delivery point/country]

within

___________ [insert time to deliver] from the Effective Date of this Contract. [Option:

A specific delivery date may also be inserted here]

3. INSURANCE

3.1 Goods supplied under the Contract, EFX or CIP [select, as applicable] (Incoterms 2010)

shall be fully insured, as follows:

“All Risks” cargo/transport insurance for the complete delivery journey. Insured

sum of 110% of the delivered Contract price (i.e. cost of Goods + cost of shipping

+ cost of insurance = 100 plus 10%);

Payment of any claims to be either in the Contract currency or in a freely

convertible one;

Centre, as the owner of Goods, shall be named as the insured;

The term of the insurance to be enough for delivery and reasonable delays.

4. TERMS OF PAYMENT

4.1 Invoices are to be submitted for the delivered Goods. Payment of the Contract Price for

the Goods by the Centre will be made 30 calendar days after the Centre’s acceptance

of the Goods.

4.2 Invoices and payments shall reflect the currency of the Contract Price.

4.3 If the Centre fails to pay the Supplier any payment by its due date, the Centre shall pay

to the Supplier interest on the amount of such delayed payment at the rate of 1% per

month, for the period of delay until payment has been made in full.

5. LIQUIDATED DAMAGES

5.1 If the Supplier fails to deliver any or all of the Goods by the Date(s) of delivery stated in

Sub Clause 2.3 above, the Centre may without prejudice to all its other remedies under

the Contract, deduct from the Contract Price, as liquidated damages, a sum equivalent

to zero point five percent (0.5%) of the delivered Contract Price of the delayed Goods

for each week or part thereof of delay until actual delivery or performance, up to a

maximum deduction of ten percent (10%). Once the maximum is reached, the Centre

may terminate the Contract under Clause 6.

Page 15 of 19


6. TERMINATION

6.1 Termination for Default

(a) The Centre, without prejudice to any other remedy for breach of Contract, by written

notice of default sent to the Supplier, may terminate the Contract in whole or in part:

(i) if the Supplier fails to deliver any or all the Goods within the period specified in

the Contract, or within any extension thereof granted;

(ii) if the Supplier fails to perform any other obligation under the Contract; or

(iii) if the Supplier, in the judgment of the Centre has engaged in fraud and corruption,

as defined in Clause 7 below, in competing for or in executing the Contract.

(b) In the event the Centre terminates the Contract in whole or in part, the Centre may

procure, upon such terms and in such manner as it deems appropriate, Goods like those

undelivered. The Supplier shall be liable to the Centre for the full refund of any Advance

Payment or any additional costs for such similar Goods.

6.2 Termination for Insolvency

The Centre may at any time terminate the Contract by giving notice to the Supplier if the

Supplier becomes bankrupt or otherwise insolvent. In such event, termination will be

without compensation to the Supplier, provided that such termination will not prejudice

or affect any right of action or remedy that has accrued or will accrue after that to the

Centre.

6.3 Termination for Force Majeure

The Supplier shall not be liable for liquidated damages, or termination for default if and

to the extent that its delay in performance or another failure to perform its obligations

under the Contract is the result of an event of Force Majeure. For purposes of this

Clause, “Force Majeure” means an event or situation beyond the control of the Supplier

that is not foreseeable, is unavoidable, and its origin is not due to negligence or lack of

care on the part of the Supplier. Such events may include, but not be limited to wars or

revolutions, fires, floods, epidemics, quarantine restrictions, and freight embargoes.

If a Force Majeure situation arises, the Supplier shall promptly notify the Centre in writing

of such condition and the cause thereof. Unless otherwise directed by the Centre in

writing, the Supplier shall continue to perform its obligations under the Contract as far as

is reasonably practicable and shall seek all reasonable alternative means for

performance not prevented by the Force Majeure event.

Page 16 of 19


7. FRAUD AND CORRUPTION

7.1 The Centre’s Procurement Principles and Procurement Code of Conduct can be found

in the Centre’s Procurement Handbook (refer: https://www.caribbeanclimate.bz/). The

Supplier shall comply with the applicable aspects including the Centre’s zero tolerance

for fraud and corruption. If the Centre determines that the Supplier and/or any of its

personnel, agents or sub-suppliers, has engaged in corrupt, fraudulent, collusive,

coercive or obstructive practices, in competing for, or in executing, the Contract, then the

Centre may, after giving 14 calendar days’ notice to the Supplier, terminate the Contract,

and the provisions of Clause 6 shall apply as if such termination had been made under

Sub-Clause 6.1. Also, the Centre may suspend dealings with the Supplier [both as a

prime or sub supplier] for future Contracts for a prescribed period.

8. EFFECTIVE DATE OF CONTRACT AND EXPIRY

8.1 The date this Contract is signed by the last party will be deemed to be the Effective Date.

This Contract will expire by the performance of both Parties in accordance with its

terms; including the _________ [insert the months/years duration] of the Warranty Period

on parts replacement as described in Appendix 4 [change, if required] hereto.

9. NOTICES

9.1 Any notice given by one party to the other under the Contract shall be in writing to the

address specified below:

The Centre’s address shall be: The Supplier’s address shall be:

Caribbean Community Climate Change Centre, 2nd

Floor, Lawrence Nicholas Building, Ring Road,

Belmopan BELIZE

Insert details

Attention: Dr. Colin Young - Executive Director Insert details

Email: [email protected] Insert details

Telephone: 501-822-1094

9.2 A notice shall be effective: (i) when delivered by mail or in electronic form; or (ii) on the

notice’s effective date, whichever is later.

10. SETTLEMENT OF DISPUTES

10.1 The Centre and the Supplier shall make every effort to resolve amicably by direct informal

negotiation, any disagreement or dispute arising between them under or in connection

with the Contract.

https://www.caribbeanclimate.bz/


Page 17 of 19


10.2 If, after twenty-eight (28) calendar days, the Parties have failed to resolve their dispute

or difference by such mutual consultation, then either Party may give notice to the other

Party of its intention to commence arbitration, as provided, on the matter in dispute. No

arbitration in respect of this matter may be commenced unless such notice is given. Any

dispute or difference in respect of which a notice of intention to commence arbitration

has been given in accordance with this Clause shall be finally settled by binding

arbitration. Arbitration proceedings shall be conducted in accordance with the laws of

Belize.

10.3 Notwithstanding any reference to arbitration herein the Parties shall continue to perform their

respective obligations under the Contract unless they otherwise agree, or unless the

Contract is terminated under Clause 6.

11. PERFORMANCE ASSESSMENT

11.1 The Centre may assess the Supplier’s performance on this Contract and record the results,

after discussion with the Supplier, on the Centre’s Supplier Data Base. This assessment

may be used in the future selection of the Supplier for Contracts with the Centre.

12. GOVERNING LAW

12.1 The Contract shall be governed by and interpreted in accordance with the laws of Belize,

the Centre’s country.

IN WITNESS whereof the Parties hereto have caused this Contract to be executed.

For and on behalf of the Caribbean

Community Climate Change Centre

(Centre)

For and on behalf of [insert name of

Supplier]

Name: Dr. Colin Young - Executive

Director

Signed:

__________________________________

Date:

__________________________________

Witness:

__________________________________

(Print Name):

______________________________

Name:

__________________________________

Signed:

__________________________________

Date:

__________________________________

Witness:

__________________________________

(Print Name):

__________________________________

Page 18 of 19

Supply and Delivery of Computer Hardware & Office Equipment – Contract #12/2020/USAID -

CCAP/CCCCC

SECTION 6 - LETTER OF ACCEPTANCE

Lawrence Nicholas Building, Ring Road, Belmopan, Belize

Date: ____________________________ To: _____________________________ [Name and address of the Supplier] Dear Sir or Madam,

This is to notify you that your Quotation dated _________________for the supply of

[description of Goods, name and number of the Contract] for the Contract Price of

[currency]__________________________________ [amount in words and figures], delivered to

_______________ [insert destination/country] by___________[insert delivery date or delivery

time from the Effective Date] complying with the Centre’s Request for Quotation, has been

accepted by the Centre.

You are requested to sign the attached Contract form / Purchase Order and commence the supply of the Goods to ensure the delivery of the Goods within the period specified in the Contract.

For and on behalf of the Centre:

Authorized Signature: __________________________

Name of Signatory: __________________________

Title : __________________________


Page 19 of 19


ANNEX 1: ELIGIBLE COUNTRIES

1. All goods shall have their nationality, in countries included in Geographic Code 937 (the USA, recipient / beneficiary countries under this Project, these are: Antigua and Barbuda, Barbados, Commonwealth of Dominica, Grenada, Guyana, Saint Lucia, St. Kitts and Nevis, St. Vincent and the Grenadines, Suriname and Trinidad and Tobago; and other developing countries listed in File Name: https://www.usaid.gov/sites/default/files/documents/1876/310maa.pdf.

2. Goods and services from the following countries are excluded from this bidding process:

Ineligible Countries

Advanced developing countries are excluded from USAID Principal Geographic Code 937.

Advanced Developing Countries

Albania Ecuador Mexico

Algeria Gabon Namibia

American Samoa Iran, Islamic Rep Palau

Argentina Jamaica Panama

Azerbaijan Jordan Republic Montenegro

Belarus Kazakhstan Romania

Bosnia and Herzegovina Latvia Russian Federation

Botswana Lebanon Serbia

Brazil Libya Seychelles

Bulgaria Lithuania South Africa

Chile Macedonia, FYR Thailand

China Malaysia Turkey

Colombia Maldives Uruguay

Costa Rica Mauritius Venezuela

Cuba Mayotte Venezuela, RB

https://www.usaid.gov/sites/default/files/documents/1876/310maa.pdf

Documents

Request for Quotation (RFQ) COMPUTER HARDWARE & OFFICE ...€¦ · Request for Quotation ... 2 Wired mouse and keyboard 3 3 Desktop computer system 1 4 Replacement battery cells for