REQUEST FOR QUOTATIONS - Yass Valley Council · REQUEST FOR QUOTATIONS ... DELIVERY Suppliers shall provide details of delivery times to complete all aspects of the ... the pertinent

REQUEST FOR QUOTATIONS Description of purchase: Yass Valley Council are seeking a suitably qualified contractor to conduct the earthworks and concreting requirements to allow for the construction of 14 Bus Shelters. Lodgement: Quotation documents are to be returned to: 1) Email: [email protected] 2) In person: 209 Comur Street YASS NSW 2582 OR 3) Via post: Attention: Kellie Jones, Support Engineer, Yass Valley Council PO Box 6 YASS NSW 2582 Reference - Quotation Number: YVC.ASS.05.2017

CLOSING TIME AND DATE: 4.00pm Friday 17th November 2017

mailto:[email protected]

CONDITIONS OF QUOTATION 1. CONTACT DETAILS Project Officer - Request for technical information or advice regarding documents refer to: Miss Kellie Jones – [email protected] Yass Valley Council Support Engineer 6226 9218 / 0419 337 916 2. SCOPE OF QUOTATIONS Respondents are invited for the supply of the goods / services in accordance with the Specification. 3. DELIVERY Suppliers shall provide details of delivery times to complete all aspects of the supply of equipment as specified. This information is to be provided at Attachment A. 4 PRICE All prices shall be fixed. Details are to be provided at Attachment A at time of lodgement of the quotation and include GST. 5. LODGEMENT OF QUOTATION

Quotations will only be received at the location specified on the cover page on or before the time and date specified on the cover sheet

The Supplier must complete the Quotation forms provided, together with any accompanying schedules and supply all information called for in the quotation documents. This information must be submitted with the Quotations by the stated closing time. Failure to comply with these conditions may lead to the Quotations not being considered.

6. EVALUATION OF QUOTATIONS

Quotations will be evaluated in accordance with the Council's purchasing principle of Best Value for Money. Factors such as price, delivery, experience, capacity, quality assurance, supplier competence, after sales service etc will all be considered during the evaluation of quotations. Supporting details are to be provided in Attachment B

The Council shall not be bound to accept the lowest or any quotations and no quotations shall be deemed to have been accepted until the Council has notified acceptance in writing

Notice of acceptance shall be given in the form of a letter together with an Official Purchase Order, which together with the quotations and the Conditions of Quotation, shall constitute the contract between the Council and the successful supplier.

7. INCOMPLETE QUOTATIONS

Any quotation, which does not comply with the General conditions of contract or is in anyway incomplete, may not be considered.

8. SUPPLIERS TO INFORM THEMSELVES The Supplier shall be deemed to have:

Examined all the information relevant to the risks, contingencies, and other circumstances having effect on its Quotation and which is obtainable by the making of reasonable inquiries; and

Satisfied itself as to the correctness and sufficiency of its Quotation and that the prices and rates submitted cover the cost of complying with all obligations of the Quotation documents and of all matters and things necessary for the due and proper performance and completion of the work described in the Quotations documents.

9. RISK MANAGEMENT Where the quotation is for the purchase of a service, the successful supplier must be on or added to Council’s Approved Contractors List. To obtain this status, suppliers must provide appropriate insurances and WHS information to Council’s WHS Co-Ordinator who can be contacted on (02) 6226 9264. 10. WHS RESPONSIBILITIES The Council recognises its responsibilities and duties under sections 19 and 46 of the

Work Health and Safety Act 2011 in relation to its duties and the duties of other PCBUs

under the WHS Act. The Council accepts its duty to ensure, so far as is reasonably practical,

the health and safety of workers engaged by Council, as a PCBU, and whose activities are

influenced or directed by Council while the workers are at work for or on behalf of Council.

Council also accepts its duty, so far as is reasonably practical, to consult, co-ordinate and

co-operate with all other persons (PCBUs) who have a duty under the WHS Act in relation

to the same matter.

The Council requires all consultants and contractors to be aware of and to conform with

the pertinent sections of the WSH Act, the Workers Compensation Act and their related

regulations and all other legislation relating to their work with the Council. All appropriate

Codes of Practice, relevant Australian Standards and Safe Work Procedures must be

complied with.

11. INSURANCES

All successful suppliers must have the following minimum insurances:

Public Liability Insurance - $20M (min.)

Workers Compensation Insurance

If sole trader, personal accident insurance or a signed Subcontractor’s Statement regarding Workers Compensation, Payroll Tax & Remuneration

Refer Attachment D 12. EVALUATION OF CONTRACTOR’S PERFORMANCE

Council may undertake an ongoing evaluation of the Contractor’s performance in

providing the Services. The evaluation may be taken into account in the assessment of

future tenders for services of a similar nature.

A copy of any such evaluation will be forwarded to the Contractor. If the Contractor

disagrees with the evaluation they may forward a request to Council’s Contact Manager

for a review along with reasons why it should be reviewed. The Council’s decision will

be final.

Council reserves the right to terminate agreements/contracts if the Contractor’s

performance has been identified as unsatisfactory and the contractor fails to rectify this.

SPECIFICATION

Scope of Works

Yass Valley Council are seeking a suitably qualified contractor to conduct the

earthworks and concreting requirements to allow for the construction of 14 Bus Shelters

throughout the LGA – this work shall be completed in 2 stages.

The works to be undertaken for each bus stop are as per the following locations:

STAGE 1 – 7 sites: This work is to be completed by 30/06/2018

Murrumbateman Isabel Drive – near the Isabel Drive intersection Linden Close – near the Linden Close intersection

Yass Wargeila Road – near the Wargeila Road/Davis Lane intersection

Gundaroo

Morning Street – near the Rosamel Street/Morning Street intersection Cork Street – near the Cork Street outside the Recreation Ground Lot Street – near the Lot/Cork Street intersection

Bowning Leake Street – near the Leake Street across the road from the Commercial

Hotel

STAGE 2 – 7 sites: This work may commence after the 30/06/2018

Murrumbateman South Street – near the Vine Close intersection

Governor Drive – near the Governor Drive intersection

Merryville Drive – near the Thoroughbred Drive intersection

Merryville Drive – near the Clydesdale Close intersection

Suffolk Avenue – near the Suffolk Avenue intersection

McIntosh Circuit – near the George Street intersection

Acacia Way – near the Acacia Way intersection

See attachment E for maps identifying the localities.

The works to be performed include:

Clearing the site in preparation for the concrete slab ensuring the site has

appropriate access for commuter’s ingress and egress of the bus - at some sites

there are only minimal earthworks to be completed and at other sites retaining

walls and drainage requirements will be essential. See attachment F for more information

Construction of concrete slabs – the size of the slab will need to be 3.5m x 2.1m

approximately, to allow adequate space for the construction of the shelter

Concrete to be 25MPa

Reestablishment of the site after works are completed

See the plans below for configuration – *Note dimensions may vary depending on supplier

Figure 1. Plan View of Shelter

Figure 2. Side View of Shelter

Attachment A

SCHEDULE OF PRICES

(Including GST)

The pricing for this quotation is to be submitted using this schedule only. The price

must include all construction costs.

STAGE 1 Isabel Drive $ Linden Close $ Wargeila Road $ Morning Street $ Cork Street $ Lot Street $ Leake Street $ Stage 1 TOTAL $ STAGE 2 Acacia Way $ McIntosh Circuit $ South Street $ Governor Drive $ Suffolk Avenue $ Merryville Drive (Thoroughbred Drive) $ Merryville Drive (Clydesdale Close) $ Stage 2 TOTAL $ TOTAL PRICE for 14 shelters (Inc. GST)

$

DELIVERY Stage 1: _____________ (days/weeks) DELIVERY Stage 2: _____________ (days/weeks) Works shall be completed by the date given above.

Name of Supplier

NB: THIS PAGE MUST BE RETURNED WITH QUOTATIONS

Attachment B

SUPPLIERS ABILITY TO PERFORM SPECIFIED REQUIREMENTS

Suppliers are to state their ability to supply the requirement outlined in the quotations: Suppliers should indicate any other factors that will support the offer made in this QUOTATION DOCUMENT and demonstrate their ability to supply the goods/services:

Name of Supplier


Attachment C

DETAILS OF SUPPLIER COMPANY NAME: ......................................................................................................................................... ADDRESS: ............................................................................................................................................................ ………………............................................................................................................................................................... PHONE NUMBER: .......................................... FAX NUMBER: ................................................. EMAIL ADDRESS: ……………………………………………………………………………. AUSTRALIAN BUSINESS NUMBER (ABN): ………………………………………… SIGNATURE: ............................................................................................................. POSITION: ................................................................................................................. DATED: ........../............../…………


Attachment D

DETAILS OF INSURANCES

Respondent must be registered with Statewide Contract Insurance Management System (CIMS)

Is your organisation registered with CIMS YES / NO

Public Liability Insurance Public Liability insurance will be required for an amount of not less $20,000,000. The Respondents shall

state details of its current policies for this insurance. Insurance Required

Insurance Company:

Amount of

coverage:

not less

$20,000,000 Yes

Policy

Number:

Expiry Date:

Workers Compensation Insurance Worker Compensation Insurance will be required. The Respondents shall state details of its current policies

for this insurance.

Insurance Required Insurance Company: Yes

Policy

Number:

Expiry Date:

Profession Indemnity Insurance Professional Indemnity insurance will be required for an amount of not less $2,000,000. The Respondents

shall state details of its current policies for this insurance.

Insurance Required

Insurance Company:

Amount of

coverage:

not less

$2,000,000 Yes

Policy

Number:

Expiry Date:

SIGNATURE: ................................................................... DATED: ........../............../……


Attachment E

MAPS IDENTIFYING LOCATIONS OF EACH BUS STOP

Figure 1. Murrumbateman Locations (9)

Figure 1.1. South Street

Figure 1.2. Governor Drive

Figure 1.3. Thoroughbred Drive

Figure 1.4. Clydesdale Close

Figure 1.5. Suffolk Avenue

Figure 1.6. George Street

Figure 1.7. Acacia Way

Figure 1.8. Woods Close

Figure 1.9. Linden Close

Figure 2. Gundaroo Locations (3)

Figure 2.1. Lot Street

Figure 2.2. Cork Street

Figure 2.3. Morning Street

Figure 3. Yass Location – Wargeila Road

Figure 4. Bowning Location – Montem Street

Attachment F

DESCRIPTION OF WORKS REQUIRED AT EACH SITE

MURRUMBATEMAN

South Street

Vine Close Intersection (Vine Close side of the road)

5m from the edge of seal to the fence

47m from the Vine Intersection

Shelter would need to be placed right at fence

300mm retaining wall required at the rear of the shelter (wall to be constructed from gravel type blocks in a step formation)

Requires excavation for slab

Slab as per specification

Gravel to be placed in front of shelter

Governor Drive

Governor Drive Intersection (Governor Drive side of road)

Shelter to be placed 9.8m off centreline

300mm retaining wall required at the rear of the shelter (drain located here) (wall to be constructed from gravel type blocks in a step formation)

75m from Governor Drive intersection



Merryville Drive

Thoroughbred Drive Intersection

20m back from intersection

Locate next to speed hump

300mm retaining wall required at the rear of the shelter (wall to be constructed from gravel type blocks in a step formation)




Merryville Drive

Clydesdale Close Intersection

Requires minimal excavation for slab



Suffolk Avenue

Suffolk Avenue Intersection

30m back from the intersection near tree on Charolais Place side

Tree trimming required



Small quantity of gravel required

Isabel Drive

Isabel Drive Intersection

Located left of intersection on Woods Close

Near vacant area close to trees

Requires minimal levelling only for slab


Shelter to be 10m from edge of seal

McIntosh Circuit

George Street Intersection

Locate near pull off sealed area

14m from the intersection



Linden Close (Murrumbateman

Road)

Linden Close Intersection

Shelter to be placed on intersection corner (near the white fence side)



Acacia Way

Acacia Way Intersection

Can be placed on the gravel section of the road near the existing pull off area



YASS

Wargeila Road

Wargeila Road Davis Lane Intersection

Next to the road signs

Requires drainage works including 2 x 375mm pipes and headwalls (YVC to prepare)



Gravel around front of the site down to the roadside

GUNDAROO

Morning Street

Rosamel/Morning Street Intersection

30m from Rosamel intersection on the LHS

Row of bushes to be trimmed to maintain adequate sight distance

Requires minimal earthworks for slab


Cork Street

Cork Street outside of Rec Grounds

360m from Harp Street intersection

Best location in front of the tin shed at the recreation ground



Lot Street Lot/Cork Street Intersection

78m along Lot Street best location on RHS

1 small tree to be removed



BOWNING

Leake Street

Leake Street Bowning

Near the phone box / power pole



Documents

REQUEST FOR QUOTATIONS - Yass Valley Council · REQUEST FOR QUOTATIONS ... DELIVERY Suppliers shall provide details of delivery times to complete all aspects of the ... the pertinent