Request for Proposals

Network, Server and VOIP

Basic Maintenance

For

Tangipahoa Parish Schools

2012-2015 School Year

Basic Maintenance

RFP 2012-2015

Tangipahoa Parish School Board

59656 Puleston Road

Amite, LA 70422

2

I. INTRODUCTION

1.0 Objective

The Tangipahoa Parish School System (hereinafter referred to as “TPSS”) intends to

purchase services to support its Point-to-Point Wide Area Network and school-site LANs

to distribute Internet, phone, and network to the desktop level of all schools and other

locations as described in this document. TPSS herewith requests proposals for these

services as described in the attached specifications from interested persons (hereinafter

known as "the Vendor"). The Vendor must submit a comprehensive proposal for a

solution. Vendors should show an integrated approach with respect to services and

support proposed. Prices quoted shall be all-inclusive. TPSS reserves the right to accept

or reject any and all proposals or parts of proposals, waive any technicalities, and award

all or part of the contract in any manner that is in the best interest of the Tangipahoa

Parish School System. Final prices and terms may be negotiated before the final contract

is awarded. This RFP does not commit TPSS to award a contract or pay any cost incurred

in the preparation of a proposal.

TPSS may require a vendor to enter into an agreement based on their proposal without

further discussion and using the proposal and this RFP as a binding contract, or TPSS

may require the vendor to enter into further negotiations to better meet the needs of

TPSS. TPSS reserves the right to request further data, discussion, presentation, and/or

demonstrations in support of the written proposal at any time prior to the execution of a

contract. Vendors will be required to provide written cost, technical, or other revisions of

the proposal that result from negotiations and/or demonstrations.

Other information may be made available to interested persons by contacting Mike Diaz

in writing at 59656 Puleston Road, Amite, LA 70422 or by email at

mike@tangischools.org. E-mail is the preferred contact method. All questions asked and

the answers given will be posted on the TPSS RFP website at

http://www.tangischools.org/Page/2383. If you are having trouble reaching the site,

please contact the TPSS Technology Department for fax and/or email documentation.

Contact Person for this RFP is:

Mike Diaz, Asst. Technology Director

Tangipahoa Parish School System

59656 Puleston Road

Amite, LA 70422

Telephone: 985-748-2468

FAX: 985-310-1111

E-mail: mike@tangischools.org

All aspects of this project must comply with the Federal Communication

Commission’s competitive bidding requirement for Universal Service Fund (USF)

support and services.

3

1.1 Schedule of Events

The following is the required schedule of events for this project. The schedule may

change depending on the results of the responses and a final schedule will be established

prior to contracting with the successful Vendor.

Event Date

1. Posting of RFP 2/20/2012

2. Question Submission Deadline 3/12/2012

2. Deadline for Proposal Submission 3/19/2012 (9:00 AM)*

6. Service Begins 7/1/2012

* Subject to change if necessitated by SLD e-rate deadlines or TPSS decision. Any

change will be posted to the RFP website.

1.2 Overview and Scope of Project

TPSS will accept bid proposals from qualified vendors with E-Rate SPIN numbers for

Basic Maintenance and Technical Support of Internal Connections for Network, Server

and VOIP. Required Elements of a Successful Proposal include:

1. Narrative description of the proposed support solution outlining how it will meet the

school district’s needs and conform to E-Rate guidelines as outlined in the USAC

Schools and Libraries 2012 Eligible Services List can be found at:

http://www.usac.org/_res/documents/sl/pdf/ESL_archive/EligibleServicesList-

2012.pdf

2. Description of measures to be taken to ensure network security and continuity of

service.

3. Three references with contacts, title, phone numbers, and e-mail addresses of the

persons directly involved with similar maintenance/support.

4. Bidder’s E-Rate SPIN number

5. The address of local offices (successful bidders will have support personnel within a

one hour drive of TPSS)

6. Discussion of response time and service availability for support – both onsite and

remote support

The successful bidder will provide a plan and pricing for: • Same business day on-site technical support for mission-critical repair and support

issues as needed over the course of the contract period and will be on an 24 X 7 basis.

The proposal will include hourly rates for both on-site and offsite support.

• Non-mission-critical repair, software upgrades, configuration changes, and general

network maintenance and fixes as needed over the course of the contract period

• Cisco VOIP Maintenance, Updates and Configuration changes as needed over the

course of the contract period

• Telephone support and web support as needed over the course of the contract period

• One day per quarter of scheduled on-site support for network maintenance, server

updates, configuration changes, and other maintenance and repair issues

• All proposals must meet pricing guidelines as outlined in the USAC Schools and

Libraries 2012 Eligible Services List can be found at:

http://www.usac.org/_res/documents/sl/pdf/ESL_archive/EligibleServicesList-

2012.pdf

4

All bidders must be eligible maintenance service providers able to provide maintenance

support services under USAC Schools and Library E-Rate Guidelines on Eligibility of Basic

Maintenance Services.

1.2.1 Sites:

A listing of all TPSS sites can be found at our website:

http://www.tangischools.org

1.2.2 TERMS

1. No additional travel or other costs are allowed. Additional travel will not be paid.

2. Because of the advance timing of this contract in order to follow e-rate guidelines,

the Customer requests that price-drops occurring before implementation be passed

on to the Customer. All respondents should indicate in the response if they agree

to this provision. Respondents may list pricing as a function of Louisiana State

Contract pricing.

3. For the full period of the contract, it is expected that the vendor will handle any

warranty returns or claims on any equipment at NO additional cost to TPSS. If an

additional cost is associated with this, it must be included in the proposal as part

of the cost of each unit. In the absence of an explicit cost, the vendor must provide

those services at no cost to TPSS.

4. Mike Diaz (or TPSS designees) shall be notified by cell phone and email of the

ongoing status of any upgrade implementations and made aware of the specific

steps being taken to complete each; including a schedule of delivery and

installation and at least weekly updates of schedule changes and adjustments.

5. The selected vendor will provide a “Single Point-of-Contact” for all problem

reports and escalation procedures including a “chain-of-command” list including

contact information to assure immediate response in the case of issues needing

immediate resolution for use during the implementation phase and during the

delivery of service for the term of the contract.

1.2.3 Equipment

Model Serial Number Location

Cisco 2821 FTX1107A501 Amite Elementary Magnet

WS-C4506 FOX10450VAE Amite Elementary Magnet

WS-C3550-24-PWR CAT0723Z1SY Amite Elementary Magnet

WS-C3560G-48PS FOC1101Y2BX Amite Elementary Magnet

WS-C3560G-48PS FOC1101Y2A3 Amite Elementary Magnet

WS-C2940-8TF-S FHK0902X0BK Amite Elementary Magnet

WS-C2940-8TF-S FOC1024Z2WN Amite Elementary Magnet

WS-C3550-24-PWR CAT0918X1JP Amite Elementary Magnet

WS-C3560G-48PS FOC1101Y281 Amite Elementary Magnet

WS-C3550-24-PWR CAT0918X1JV Amite Elementary Magnet

WS-C3560G-48PS FOC1123Y4XV Amite Elementary Magnet

WS-C3550-24-PWR CAT0911Y0JA Amite Elementary Magnet

WS-C3550-24-PWR CAT0723Z0K8 Amite Elementary Magnet

5

WS-C2940-8TF-S FHK0902W0D1 Amite Elementary Magnet

WS-C2940-8TF-S FOC1216V2HP Amite Elementary Magnet

2621XM JMX0907L2VZ Amite High

WS-C4506 FOX10450XCN Amite High

WS-C3550-24-PWR CAT0904Z2TQ Amite High

WS-C3550-24-PWR CAT0748X02R Amite High

WS-C3560G-48PS FOC1101Y27Y Amite High

WS-C3560G-48PS FOC1101Y29N Amite High

WS-C3550-24-PWR CAT0904Z32Z Amite High

WS-C3550-24-PWR CAT0802Y0U8 Amite High

WS-C2940-8TF-S FOC1051W11F Amite High

WS-C3550-24-PWR CAT0802Y0TB Amite High

WS-C3550-24-PWR CAT0718Z0G6 Amite High

WS-C2940-8TF-S FOC1051W13N Amite High

WS-C3550-24-PWR CHK0704W1CW Amite High

WS-C3550-24-PWR CAT0905Z00D Amite High

WS-C3550-24-PWR CAT0918X1JR Amite High

C2800NM-K9 FTX1102A4AZ Central Office

WS-C6509 TSC071100D7 Central Office

Pix 515 405283152 Central Office

WS-C4506 FOX10450XD9 Central Office

WS-C3550-24-PWR CAT0920N20S Central Office

WS-C3550-24-PWR CAT0709Z03Z Central Office

WS-C2940-8TF-S FOC1314Z4V7 Central Office

WS-C2940-8TT-S FHK0902W0S4 Central Office

WS-C2940-8TT-S FHK0903Z00M Central Office

WS-C2940-8TT-S FOC1052U0AU Central Office

WS-C2940-8TF-S FOC1307Z2TC Central Office

2621XM JAD065203Q1 Champ Cooper Elementary

WS-C4506 FOX104308YD Champ Cooper Elementary

WS-C3550-24-PWR CAT0750Y0TG Champ Cooper Elementary

WS-C3560-48PS CAT0922Y06F Champ Cooper Elementary

WS-C4506 FOX10450VAF Champ Cooper Elementary

WS-C2940-8TF-S FHK0902X0BM Champ Cooper Elementary

WS-C2940-8TT-S FHK0902Z0US Champ Cooper Elementary

WS-C2940-8TF-S FOC1024Z2UZ Champ Cooper Elementary

WS-C3550-24-PWR CAT1014Z245 Champ Cooper Elementary

WS-C3550-24 CAT0808N46K Champ Cooper Elementary

WS-C3550-24 CAT0808N4AU Champ Cooper Elementary

WS-C3550-24-PWR CAT0713Y27F Champ Cooper Elementary

WS-C2940-8TF-S FOC1052Y0HA Champ Cooper Elementary

2621XM JMX0907L2S1 Chesbrough Elementary

WS-C4506 FOX10450XCQ Chesbrough Elementary

WS-C3550-24-PWR CAT0911Y0JW Chesbrough Elementary

WS-C3550-24-PWR CAT0702Z0WD Chesbrough Elementary

WS-C3560-48PS CAT0922Y02N Chesbrough Elementary

WS-C3550-24-PWR CAT0752Y2W9 Chesbrough Elementary

6

WS-C3550-24-PWR CAT0702X0KT CM Fagan

WS-C3550-24-PWR CAT0715Z176 CM Fagan

WS-C3550-24-PWR CHK0705V0TX CM Fagan

WS-C3550-24-PWR CAT0746Z1E5 CM Fagan

WS-C3550-24-PWR CAT0808R1MN CM Fagan

WS-C3550-24 CAT0808N49A CM Fagan

WS-C3550-24-PWR CAT0702Z10N CM Fagan

WS-C3550-12G CAT0903K1LJ CM Fagan

2621XM JMX0907L2VX DC Reeves Elementary

WS-C4506 FOX10450XCU DC Reeves Elementary

WS-C3550-24-PWR CAT0801X0N0 DC Reeves Elementary

WS-C3550-24-PWR CAT0717Y0GC DC Reeves Elementary

WS-C3550-24-PWR CAT0801X0AR DC Reeves Elementary

WS-C2940-8TF-S FOC1024Z2UJ DC Reeves Elementary

WS-C3550-24-PWR CAT0902Y136 DC Reeves Elementary

WS-C2940-8TF-S FOC1051W13B DC Reeves Elementary

WS-C2940-8TF-S FHK0902Z0G1 DC Reeves Elementary

WS-C3550-24-PWR CAT0911Y0K7 DC Reeves Elementary

WS-C3560-48PS CAT0922Y05P DC Reeves Elementary

WS-C3550-24-PWR CAT0749R0RS DC Reeves Elementary

WS-C2940-8TT-S FHK0902Y0VN DC Reeves Elementary

WS-C3550-24-PWR CAT0917K22J DC Reeves Elementary

WS-C3550-24-PWR CAT0752Y24Y DC Reeves Elementary

WS-C2940-8TF-S FOC1024Z2WC DC Reeves Elementary

WS-C3550-24-PWR CAT0729Z1BH DC Reeves Elementary

WS-C3550-24-PWR CAT0813X0QH Florida Parish JDC

Cisco 2821 FTX1107A508 Hammond Eastside Magnet

WS-C4506 FOX10450VAB Hammond Eastside Magnet

WS-C2940-8TF-S FOC1024Z2UQ Hammond Eastside Magnet

WS-C3550-24-PWR CAT0905Z00Z Hammond Eastside Magnet

WS-C3550-24-PWR CAT0749Z2NE Hammond Eastside Magnet

WS-C3550-24-PWR CAT0716Z0X1 Hammond Eastside Magnet

Cisco 2821 FTX1107A50A Hammond High Magnet

WS-C4506 FOX1039051B Hammond High Magnet

WS-C2940-8TF-S FOC1024Z2WT Hammond High Magnet

WS-C4506 FOX10450XDC Hammond High Magnet

WS-C3550-24-PWR CAT0911Y0JP Hammond High Magnet

WS-C3550-24-PWR CAT0804N26P Hammond High Magnet

WS-C3550-24-PWR CAT0911Y0JF Hammond High Magnet

WS-C3550-24-PWR CAT0913N0TE Hammond High Magnet

WS-C3550-24-PWR CAT0911Y0J6 Hammond High Magnet

WS-C3550-24-PWR CAT0713Y2HF Hammond High Magnet

WS-C2940-8TT-S FHK0902Y0VR Hammond High Magnet

WS-C3550-24-PWR CAT0835N4AE Hammond High Magnet

WS-C3550-24 CAT0808N4AQ Hammond High Magnet

WS-C3550-24-PWR CAT0905Z01M Hammond High Magnet

WS-C2940-8TF-S FOC1051W12N Hammond High Magnet

7

WS-C3550-24 CAT0808N489 Hammond High Magnet

WS-C3560-48PS CAT0922Y060 Hammond High Magnet

WS-C3550-24 CAT0910X109 Hammond High Magnet

WS-C6509 SMG0845A00K Hammond Junior High Magnet

WS-C4506 FOX10450XCW Hammond Junior High Magnet

WS-C3560G-48PS FOC1101Y28M Hammond Junior High Magnet

WS-C3560G-48PS FOC1101Y2BG Hammond Junior High Magnet

WS-C4506 FOX103703EM Hammond Junior High Magnet

WS-C2940-8TF-S FOC1051W103 Hammond Junior High Magnet

WS-C3550-24-PWR CAT0702Z0N3 Hammond Junior High Magnet

WS-C3550-24 CAT0808N46L Hammond Junior High Magnet

WS-C3550-24-PWR CAT0911Y0J7 Hammond Junior High Magnet

WS-C3550-24-PWR CAT0904Z2VX Hammond Junior High Magnet

WS-C3550-24-PWR CAT0918X1JT Hammond Junior High Magnet

Cisco 2821 FTX1107A506 Hammond Westside ElementaryMontessori

WS-C4506 FOX10450XCT Hammond Westside ElementaryMontessori

WS-C3560-48PS FDO1410X174 Hammond Westside ElementaryMontessori

WS-C3550-24-PWR CAT0904Z32U Hammond Westside ElementaryMontessori

WS-C3550-24-PWR CAT0905Z01B Hammond Westside ElementaryMontessori

WS-C3550-24-PWR CAT0904Z32X Hammond Westside ElementaryMontessori

WS-C4506 FOX10450XD3 Hammond Westside ElementaryMontessori

WS-C3560G-48PS FOC0916U09B Hammond Westside ElementaryMontessori

WS-C3550-24-PWR CAT0905Z005 Hammond Westside ElementaryMontessori

WS-C3550-24-PWR CAT0733Y2JL Hammond Westside ElementaryMontessori

WS-C3550-24-PWR CAT0904Z2WB Hammond Westside ElementaryMontessori

WS-C3550-24-PWR CAT0918X1K4 Hammond Westside ElementaryMontessori

WS-C3550-24-PWR CAT0714Y1WP Hammond Westside ElementaryMontessori

WS-C3550-24-PWR CAT0719Z1RX Hammond Westside ElementaryMontessori

WS-C3550-24-PWR CAT0652Z0TM Hammond Westside ElementaryMontessori

WS-C3550-24 CAT0808N459 Hammond Westside ElementaryMontessori

cisco 2621XM JAD06510N1E Independence Elementary

WS-C4506 FOX10450VA3 Independence Elementary

WS-C3550-24-PWR CAT0828X18F Independence Elementary

WS-C3550-24-PWR CAT0705X08X Independence Elementary

WS-C2940-8TF-S FHK0902Z0FV Independence Elementary

WS-C3560G-48PS FOC1101Y284 Independence Elementary

WS-C3550-24-PWR CAT0905Z013 Independence Elementary

WS-C2940-8TF-S FOC1051W10H Independence Elementary

WS-C3550-24 CAT0808N496 Independence Elementary

WS-C2940-8TF-S FOC1348V614 Independence Elementary

WS-C3550-24-PWR CAT0729Z1BD Independence Elementary

2621XM JMX0907L2UD Independence High

WS-C4506 FOX10450VA6 Independence High

WS-C3560-48PS CAT0922Y06A Independence High

WS-C3550-24-PWR CAT0911Y0JB Independence High

WS-C3550-24-PWR CAT0911Y0JN Independence High

WS-C3550-24-PWR CAT0911Y0HS Independence High

8

WS-C3550-24-PWR CAT0814N4HP Independence High

WS-C3550-24-PWR CAT0745X09F Independence High

WS-C2940-8TF-S FOC1051W138 Independence High

WS-C3550-24-PWR CAT0748X1VX Independence High

WS-C3550-24-PWR CAT0839X1AN Independence High

WS-C2940-8TF-S FOC1051W135 Independence High

WS-C2940-8TF-S FOC1051W10Y Independence High

WS-C3550-24-PWR CAT0924N1AC Independence High

WS-C3550-24 CAT0808N4KK Independence High

WS-C3550-24 CAT0808N42Z Independence High

WS-C2940-8TF-S FOC1024Z32M Independence High

2621XM JMX0907L2W0 (2898110552) Independence Middle Magnet

WS-C4506 FOX10450XCV Independence Middle Magnet

WS-C4506 FOX1039051A Independence Middle Magnet

WS-C3560G-48PS FOC1101Y2CF Independence Middle Magnet

WS-C3560G-48PS FOC1101Y29B Independence Middle Magnet

WS-C2940-8TF-S FOC1051W11Y Independence Middle Magnet

WS-C2940-8TF-S FOC1051W0ZF Independence Middle Magnet

WS-C2940-8TF-S FHK0902Z0GW Independence Middle Magnet

2621XM JMX0907L2V0 Kentwood High Magnet

WS-C4506 FOX10480RTS Kentwood High Magnet

WS-C2940-8TT-S FHK0902W0T8 Kentwood High Magnet

WS-C3550-24-PWR CAT0723Z0JD Kentwood High Magnet

WS-C3560G-48PS FOC1101Y282 Kentwood High Magnet

WS-C3560G-48PS FOC1228Y27M Kentwood High Magnet

WS-C2940-8TF-S FHK0902Z0G4 Kentwood High Magnet

WS-C2940-8TF-S FOC1051W0XQ Kentwood High Magnet

WS-C3560G-48PS FOC1228W36Z Kentwood High Magnet

WS-C3550-24-PWR CAT0750Y077 Kentwood High Magnet

WS-C2940-8TF-S FHK0902Y0H3 Kentwood High Magnet

WS-C2940-8TF-S FOC1051W0Y3 Kentwood High Magnet

WS-C3550-24-PWR CHK0651V1U6 Kentwood High Magnet

2621XM JMX0907L2RR Loranger Elementary

WS-C4506 FOX104308ZC Loranger Elementary

WS-C3550-24-PWR CAT0911Y0HT Loranger Elementary

WS-C3550-24-PWR CAT0731R12Q Loranger Elementary

WS-C3560G-48PS FOC1101Y28A Loranger Elementary

WS-C2940-8TT-S FHK0902Z0UG Loranger Elementary

WS-C2940-8TF-S FOC1051W12D Loranger Elementary

WS-C3550-24-PWR CAT0826Y2GJ Loranger Elementary

WS-C2940-8TF-S FOC1051W11T Loranger Elementary

WS-C3550-24-PWR CAT0736X1MQ Loranger Elementary

WS-C3550-24-PWR CAT0817N1WM Loranger Elementary

WS-C3550-24-PWR CAT0919X04X Loranger Elementary

WS-C3550-24-PWR CAT0801X0T7 Loranger Elementary

WS-C3550-24-PWR CAT0904Z2W3 Loranger Elementary

9

WS-C3550-24-PWR CAT0829Y08Z Loranger Elementary

WS-C2940-8TF-S FOC1024Z327 Loranger Elementary

WS-C3550-24-PWR CAT0723Z1N9 Loranger Elementary

WS-C2940-8TF-S FHK0902X0BT Loranger Elementary

2621XM JMX0907L2U6 Loranger High

WS-C4506 FOX10450VAD Loranger High

WS-C3560-48PS CAT0922Y02Y Loranger High

WS-C3560G-48PS FOC1101Y28W Loranger High

WS-C3550-24-PWR CAT0731Z1V7 Loranger High

WS-C2940-8TF-S FOC1051W13Q Loranger High

WS-C3550-24 CAT0808N442 Loranger High

WS-C2940-8TF-S FOC1214W4BK Loranger High

WS-C3550-24 CAT0808N45G Loranger High

WS-C3550-24-PWR CHK0652W1RW Loranger High

WS-C2940-8TF-S FOC1051W13T Loranger High

WS-C2940-8TF-S FHK0902X0BD Loranger High

WS-C4506 FOX10450XD5 Loranger Middle

WS-C3560G-48PS FOC1101Y2BT Loranger Middle

WS-C3550-24-PWR CAT0909K0MJ Loranger Middle

WS-C4506 FOX10450XDK Loranger Middle

WS-C3550-24 CAT0808N48B Loranger Middle

WS-C2940-8TF-S FOC1051W12J Loranger Middle

WS-C2940-8TF-S FOC1347W2M7 Loranger Middle

WS-C2940-8TF-S FHK0902Z0FU Loranger Middle

WS-C3550-24-PWR CHK0705V0M0 Louisiana Technical College

WS-C3550-24-PWR CHK0651W00P Louisiana Technical College

cisco 2621XM FTX1046A268 Midway Elementary

WS-C4506 FOX10450VA7 Midway Elementary

WS-C3560G-48PS FOC1101Y29R Midway Elementary

WS-C3550-24-PWR CAT0839X1L9 Midway Elementary

WS-C3560-48PS FDO1443V287 Midway Elementary

WS-C3550-24 CAT0808N4B0 Midway Elementary

WS-C3550-24 CAT0808N44C Midway Elementary

WS-C3550-24-PWR CAT0713Y2LE Midway Elementary

WS-C2940-8TF-S FOC1214W4AW Midway Elementary

WS-C2940-8TF-S FOC1024Z2U7 Midway Elementary

WS-C2940-8TF-S FOC1051W10G Midway Elementary

WS-C2940-8TF-S FOC1214W4AU Midway Elementary

WS-C3550-24-PWR CAT0752Y340 Midway Elementary

2621XM JMX0907L2M1 Natalbany Elementary

WS-C4506 FOX10461BFC Natalbany Elementary

WS-C3560-48PS CAT1021R1J2 Natalbany Elementary

WS-C3550-24 CAT0808N4E2 Natalbany Elementary

WS-C2940-8TF-S FOC1051ZGXK Natalbany Elementary

WS-C3550-24-PWR CAT0918X1JS Natalbany Elementary

WS-C2940-8TF-S FOC1024Z2VE Natalbany Elementary

WS-C2940-8TF-S FHK0902Y0H0 Natalbany Elementary

10

2621XM JMX0907L2TT Nesom Middle

WS-C4506 FOX104308ZK Nesom Middle

WS-C3560-48PS FDO1124Z6SW Nesom Middle

WS-C3560-48PS CAT0922Y05J Nesom Middle

WS-C2940-8TF-S FOC1051W13Y Nesom Middle

WS-C3550-24 CAT0829N3NP Nesom Middle

WS-C3560G-48PS FOC1101Y2BR Nesom Middle

WS-C3560G-48PS FOC1101Y27Q Nesom Middle

WS-C2940-8TF-S FOC1051W12Q Nesom Middle

2621XM JMX0907L2V1 OW Dillon Elementary

WS-C4506 FOX10461BFE OW Dillon Elementary

WS-C3560G-48PS FOC1101Z63M OW Dillon Elementary

WS-C3560G-48PS FOC1101Y290 OW Dillon Elementary

WS-C3550-24-PWR CAT0919X02X OW Dillon Elementary

WS-C2940-8TF-S FOC1052Y0HD OW Dillon Elementary

WS-C3550-24 CAT0808N46J OW Dillon Elementary

WS-C3550-24-PWR CAT0715X1BR OW Dillon Elementary

WS-C3550-24-PWR CAT0905Z00L OW Dillon Elementary

WS-C2940-8TT-S FOC1105W05P OW Dillon Elementary

WS-C2940-8TF-S FOC1051W13G OW Dillon Elementary

WS-C2940-8TF-S FOC1051W116 OW Dillon Elementary

WS-C2940-8TF-S FOC1024Z1XH OW Dillon Elementary

WS-C2940-8TF-S FOC1051W0Z4 OW Dillon Elementary

WS-C2940-8TF-S FHK0848W04L OW Dillon Elementary

WS-C2940-8TF-S FOC1051W12G OW Dillon Elementary

WS-C2940-8TF-S FOC1051W10U OW Dillon Elementary

WS-C2940-8TF-S FOC1051ZGYG OW Dillon Elementary

WS-C3550-24-PWR CAT0715Z1GM OW Dillon Elementary

WS-C3550-24-PWR CAT0918X1UY OW Dillon Elementary

WS-C3550-24 CAT0808N47K OW Dillon Elementary

WS-C2940-8TF-S FOC1214W4AH OW Dillon Elementary

WS-C3550-24-PWR CAT0717Z0F1 OW Dillon Elementary

WS-C3550-24-PWR CAT0706Z0DV Parent Center

WS-C3550-24-PWR CAT0919X03W Parent Center

WS-C3550-24-PWR CAT0919X03S Parent Center

2621XM JMX0907L2M6 Perrin Early Learning Center

WS-C4506 FOX104308ZG Perrin Early Learning Center

WS-C3550-24-PWR CAT0913N0QD Perrin Early Learning Center

WS-C3550-24-PWR CAT0747X1AJ Perrin Early Learning Center

WS-C3550-24-PWR CAT0902Y0RQ Perrin Early Learning Center

WS-C3550-24-PWR CAT0715X14W Perrin Early Learning Center

WS-C2940-8TF-S FOC1024Z33E Perrin Early Learning Center

Cisco 2821 FTX1107A4ZY Ponchatoula High

WS-C4506 FOX104308ZH Ponchatoula High

WS-C3550-24-PWR CAT0911Y0K9 Ponchatoula High

WS-C3550-24-PWR CAT0911Y0JM Ponchatoula High

WS-C3560G-48PS FOC1101Y28L Ponchatoula High

11

WS-C3560G-48PS FOC1426Y65B Ponchatoula High

WS-C3550-24-PWR CAT0918X1Q6 Ponchatoula High

WS-C4506 FOX10450XCP Ponchatoula High

WS-C3560-48PS FDO1423X0CU Ponchatoula High

WS-C3550-24-PWR CAT0918X1QV Ponchatoula High

WS-C3550-24-PWR CAT0839K0LF Ponchatoula High

WS-C2940-8TF-S FOC1024Z2UC Ponchatoula High

WS-C3550-24 CAT0638Z0NB Ponchatoula High

WS-C2940-8TF-S FOC1051W11B Ponchatoula High

WS-C3550-24-PWR CHK0708W0JC Ponchatoula High

WS-C2940-8TF-S FOC1051W13A Ponchatoula High

WS-C2940-8TF-S FOC1051W10K Ponchatoula High

WS-C3550-24-PWR CAT0911Y0JQ Ponchatoula High

WS-C3560-48PS FDO1443Y2KL Ponchatoula High

WS-C3550-24-PWR CAT0728Z2CL Ponchatoula High

WS-C3560G-48PS FOC1101Y2A5 Ponchatoula High

WS-C3550-24-PWR CAT0911Y0K5 Ponchatoula High

WS-C3550-24-PWR CAT0801Y024 Ponchatoula High

WS-C3550-24-PWR CAT0905Z00F Ponchatoula High

WS-C2940-8TF-S FOC1024Z2ZG Ponchatoula High

WS-C2940-8TF-S FOC1051W12V Ponchatoula High

WS-C3550-24-PWR CAT0918X1JQ Ponchatoula High

WS-C4506 FOX104308ZE Ponchatoula Junior

WS-C3560G-48PS FOC1230Z1G4 Ponchatoula Junior

WS-C3550-24-PWR CHK0707W0J1 Ponchatoula Junior

WS-C3560-48TS CAT1025NHUC Ponchatoula Junior

WS-C3550-24-PWR CAT0813N3HC Ponchatoula Junior

WS-C2940-8TF-S FOC1051W12S Ponchatoula Junior

WS-C3550-24-PWR CAT0742X0WC Ponchatoula Junior

WS-C2940-8TF-S FHK0902W0D3 Ponchatoula Junior

WS-C2940-8TF-S FOC1024Z0WL Ponchatoula Junior

WS-C2940-8TF-S FOC1348V626 Ponchatoula Junior

WS-C2940-8TF-S FHK0902Z0FS Ponchatoula Junior

WS-C3550-24 CAT0808N48M Ponchatoula Junior

2621XM JMX0907L2UY Ponchatoula Junior

2621XM JMX0907L2U9 Roseland Elementary Montessori

WS-C4506 FOX10480RTU Roseland Elementary Montessori

WS-C3560-48PS CAT0922Y03Y Roseland Elementary Montessori

WS-C2940-8TT-S FHK0902Y0V6 Roseland Elementary Montessori

WS-C3550-24-PWR CAT0918X1U7 Roseland Elementary Montessori

WS-C3550-24 CAT0808N48H Roseland Elementary Montessori

WS-C2940-8TF-S FOC1052Y0JC Roseland Elementary Montessori

WS-C3550-24 CAT0808N4HQ Roseland Elementary Montessori

2651XM JAE0817EBEJ Special Services Center

WS-C4506 FOX08200189 Special Services Center

WS-C3550-24-PWR CAT0734Z0ED Special Services Center

WS-C3550-24-PWR CAT0733Y219 Special Services Center

12

WS-C3560-48PS CAT1030NHGX Special Services Center

WS-C3560-48PS CAT1027RKXH Special Services Center

WS-C2940-8TT-S FHK0902Y0VY Special Services Center cisco WS-C3550-24-PWR CAT0734Y0AC Special Services Center

WS-C3550-24-PWR CAT0812X1AV Special Services Center

2621XM JMX0907L2VY Spring Creek Elementary

WS-C4506 FOX10450VBB Spring Creek Elementary

WS-C3560-48TS FDO1420Y1WE Spring Creek Elementary

WS-C3550-24-PWR CAT0714X00E Spring Creek Elementary

WS-C3550-24 CAT0808N41S Spring Creek Elementary

WS-C2940-8TF-S FHK0902Y0H2 Spring Creek Elementary

WS-C2940-8TF-S FOC1347V0PP Spring Creek Elementary

WS-C3550-24-PWR CAT0728R26C Spring Creek Elementary

WS-C2940-8TF-S FOC1052Y0J4 Spring Creek Elementary

WS-C3550-24-PWR CAT0723Z18B Spring Creek Elementary

Cisco 2821 FTX1107A50C Sumner High

WS-C4506 FOX10461BFF Sumner High

WS-C4506 FOX103703EN Sumner High

WS-C2940-8TF-S FHK0902Z0FW Sumner High

WS-C3560G-48PS FOC1228Y281 Sumner High

WS-C2940-8TF-S FOC1051W0Y0 Sumner High

WS-C2940-8TF-S FOC1051W10C Sumner High

WS-C2940-8TF-S FOC1024Z2W2 Sumner High

WS-C2940-8TF-S FOC1216V2HT Sumner High

WS-C3550-24 CAT0808N478 Sumner High

WS-C4506 FOX10450XCX Sumner Middle

WS-C3560G-48PS FOC1101Y29L Sumner Middle

WS-C3550-24-PWR CAT0725X2Z8 Sumner Middle

WS-C3550-24-PWR CAT0919X03V Sumner Middle

WS-C3550-24 CAT0808N47E Sumner Middle

WS-C3550-24-PWR CHK0707W075 Sumner Middle

WS-C2940-8TF-S FOC1051W132 Sumner Middle

2621XM JMX0907L2ME Tangipahoa Alternative Program

WS-C4506 FOX104308ZB Tangipahoa Alternative Program

WS-C3550-24-PWR CAT0852Z0WD Tangipahoa Alternative Program

WS-C3550-24-PWR CAT0741Y0VV Tangipahoa Alternative Program

WS-C3550-24-PWR CAT0752X2A2 Tangipahoa Alternative Program

WS-C3550-24-PWR CAT0738Y0YD Tangipahoa Alternative Program

WS-C3550-24-PWR CAT0703Z08F Tangipahoa Alternative Program

WS-C3550-24 CAT0808N447 Tangipahoa Alternative Program

WS-C2940-8TF-S FOC1051W0X5 Tangipahoa Alternative Program

WS-C4506 FOX104308ZE Technology Center - Shop

WS-C4506 FOX10480RTR Technology Center - Shop

WS-C4506 FOX10480RTT Technology Center - Shop

WS-C3550-12T CAT0852X1GZ Technology Center - Shop

WS-C3550-12T CAT0852X1FL Technology Center - Shop

13

WS-C3550-12G CAT0803N0FW Technology Center - Shop

WS-C3550-24-SMI CAT0808N49K Technology Center - Shop

WS-C3550-24-SMI CAT0808N4BX Technology Center - Shop

WS-C3550-24-SMI CAT0808N40H Technology Center - Shop

WS-C3550-24-SMI CAT0808N4DQ Technology Center - Shop

WS-C3550-24-SMI CAT0808N4AB Technology Center - Shop

WS-C3550-24-SMI CAT0808N488 Technology Center - Shop

WS-C3550-24-SMI CAT0738X2AZ Technology Center - Shop

WS-C3550-24-SMI CAT0808N47T Technology Center - Shop

WS-C3550-24-SMI CAT0808N42E Technology Center - Shop

WS-C3550-24-SMI CAT0808N4AP Technology Center - Shop

WS-C3550-24PWR-SMI CAT0717YIGQ Technology Center - Shop

WS-C3550-24PWR-SMI CAT0714Y0SN Technology Center - Shop

WS-C3550-24PWR-SMI CAT0905Z001 Technology Center - Shop

WS-C3550-24PWR-SMI CAT0731R15E Technology Center - Shop

WS-C3550-24PWR-SMI CAT0814N4JJ Technology Center - Shop

WS-C2940-8TF-S F0C1024Z2WS Technology Center - Shop

WS-C2940-8TF-S F0C1052Y0JM Technology Center - Shop

WS-C2940-8TF-S FHK0902Z0FS Technology Center - Shop

WS-C3550-24-SMI CAT0808N460 Technology Center - Shop

WS-C4506 FOX10461BFM Tucker Elementary

WS-C3550-24-PWR CAT0911Y0HW Tucker Elementary

WS-C3550-24-PWR CAT0826X0QC Tucker Elementary

WS-C3560G-48PS FOC1101Y2AS Tucker Elementary

WS-C3560-48PS CAT0922Y05M Tucker Elementary

WS-C3550-24-PWR CAT0913N0PH Tucker Elementary

WS-C3550-24-PWR CAT0815N3WZ Tucker Elementary

WS-C3550-24-PWR CAT0913N0PA Tucker Elementary

WS-C3550-24-PWR CAT0913N0PZ Tucker Elementary

WS-C3550-24-PWR CAT1019N15Z Tucker Elementary

WS-C2940-8TF-S FOC1051W13M Tucker Elementary

WS-C2940-8TF-S FOC1043W1DF Tucker Elementary

WS-C3550-24-PWR CAT0851Y01R Tucker Elementary

WS-C3550-24-PWR CAT0740Y0LG Tucker Elementary

WS-C2940-8TF-S FOC1240U21X Tucker Elementary

cisco 2621XM JMX0907L2V3 Vinyard Elementary

WS-C4506 FOX10450VA1 Vinyard Elementary

WS-C3550-24-PWR CAT0825Z2M0 Vinyard Elementary

WS-C3560G-48PS FOC1335W041 Vinyard Elementary

WS-C3550-24-PWR CAT0749Z226 Vinyard Elementary

WS-C3560G-48PS FOC1101Y27C Vinyard Elementary

WS-C3550-24-PWR CAT0717Y1GQ Vinyard Elementary

WS-C3560-48PS CAT0922Y066 Vinyard Elementary

WS-C3550-24-PWR CAT0714Y0SN Vinyard Elementary

WS-C3560G-48PS FOC1101Y28Z Vinyard Elementary

WS-C3560G-48PS FOC1101Y2A4 Vinyard Elementary

WS-C2940-8TF-S FHK0902X0BL Vinyard Elementary

14

WS-C2940-8TF-S FOC1052Y0JF Vinyard Elementary

Cisco 2821 FTX1107A503 Westside Middle

WS-C4506 FOX10450VAC Westside Middle

WS-C3550-24-PWR CAT0750X0PP Westside Middle

WS-C3550-24-PWR CAT0752Y25X Westside Middle

WS-C3550-24 CAT0808N44B Westside Middle

WS-C3560G-48PS FOC1101Y29X Westside Middle

WS-C3560G-48PS FOC1101Z63Z Westside Middle

WS-C3550-24-PWR CHK0650W205 Westside Middle

WS-C3550-24 CAT0808N4AR Westside Middle

WS-C2940-8TF-S FOC1052Y0J5 Westside Middle

WS-C2940-8TF-S FOC1051ZGRZ Westside Middle

WS-C3550-24 CAT0730Z1AJ Westside Middle

2621XM JMX0907L2RS Woodland Park Elementary Magnet

WS-C3550-24-PWR CAT0918X1TB Woodland Park Elementary Magnet

WS-C3550-24 CAT0808N494 Woodland Park Elementary Magnet

WS-C3550-24-PWR CAT0916Z0XL Woodland Park Elementary Magnet

WS-C2940-8TF-S FHK0902W0DB Woodland Park Elementary Magnet

WS-C2940-8TT-S FHK0902Y0VQ Woodland Park Elementary Magnet

WS-C3550-24 CAT0808N43P Woodland Park Elementary Magnet

WS-C2940-8TF-S FOC1214W47Z Woodland Park Elementary Magnet

WS-C3550-24-PWR CAT0714Y0N3 Woodland Park Elementary Magnet

WS-C3550-24-PWR CAT0719Z1RD Woodland Park Elementary Magnet

ProLiant DL380 G4 USE522A2JC Amite Elementary

ProLiant DL380 G4 USE522A2J3 Amite High

ProLiant DL380 G2 D312JZG2H021 Chesbrough Elementary

ProLiant DL380 G4 USE522A2JJ Hammond Junior High

ProLiant DL380 G4 USE522A2J2 Hammond Eastside

ProLiant DL380 G4 USE522A2JM Hammond Westside

ProLiant DL380 G2 D311JZG2H559 Independence Elementary

ProLiant DL380 G5 USE641N94C Independence High

ProLiant DL380 G4 USE522A2J5 Independence High

ProLiant DL380 G2 D311JZG2H554 Independence Middle

ProLiant DL380 G4 USE522A2J6 Kentwood High

ProLiant DL380 G2 D311JZG2H553 Midway Elementary

ProLiant DL380 G2 D220JZG2F603 Natalbany Elementary

ProLiant DL380 G4 USE522A2J4 Nesom Middle

ProLiant DL380 G2 D311JZG2H561 Northwood High

ProLiant DL380 G2 D312JZG2H037 OW Dillon Elementary

ProLiant DL380 G2 D311JZG2H560 PM High

ProLiant DL380 G2 D311JZG2H558 Roseland Elementary

ProLiant DL380 G4 USE522A2JP Spring Creek Elementary

ProLiant DL380 G4 USE522A2JH Westside Middle

ProLiant DL380 G2 D312JZG2H137 Woodland Park Early Learning

DL380 G3 EA6GLDND2H Central Office

DL380 G3 EA6FLDND2H Central Office

DL380 G2 D211JZG1K632 Central Office

15

MCS 7800 EA40MKP246 Central Office

MCS 7800 EA54MKP246 Central Office

MCS 7800 EA50MKP246 Central Office

DL380 G2 D204J0G1K235 Central Office

MCS 7800 EA09MKP844 Central Office

1.2.5 Vendor Documentation and Qualifications

All responses to this request for proposals should include any information that the vendor

considers applicable with regard to this network. All proposals must include technical

information and specifications sufficient to allow the TPSS to determine that the vendor

meets all requirements and can provide satisfactory service.

1. Complete the Proposal Response Form.

2. Provide a detailed proposal.

3. Identify your company’s primary line of business.

4. Identify your company’s specific service/installation capabilities by

geographical proximity to the schools listed in this RFP. In order to ensure

the proper support of this network as described in the proposal, all vendors

must have a full service location and/or technical staff based within 90

miles of Amite, LA. Please list addresses of staff facilities and offices

located within the state. Vendors without facilities or staff within this state

will be excluded from submitting proposals for this project.

5. Describe how local resources would be dispatched in the case of an

emergency.

6. Describe your company’s experience and expertise within the educational

K-12 market as it pertains to the basic maintenance.

7. Provide references of projects that your company has provided which are

similar in design to that described in this RFP. These reference lists must

include the names, addresses, and phone numbers of people that can be

contacted. Describe your company’s certifications as registered with the

ANY manufacturers listed in your response.

8. The Proposal Response From will serve as a formal letter of transmittal

when signed by an authorized individual legally binding the Vendor. The

Vendor must agree to deliver items in this RFP in accordance with the

terms and conditions as specified herein without modification unless

agreed to in writing (posted to RFP website) prior to proposal submission.

9. The Vendor must agree to the special terms of the Universal Service Fund.

Vendor must agree to the following conditions in their response to TPSS:

The Telecommunications Reform Act of 1996, and specifically the

Universal Service Fund (as administered by the Schools and Libraries

Division or SLD) with its discounts (referred to hereafter as "E-Rate" or

"the E-Rate") to schools and libraries, will materially affect the present

procurement. The E-Rate enables qualified schools and libraries to receive

subsidies from the federal program. Since TPSS and/or its schools will pay

the required percentage of the service price, the successful vendor must

make arrangements to recover the remainder of the purchase price for the

equipment and services from the Universal Service Fund. In addition, by

responding to this RFP, the Vendor must acknowledge that data

16

bandwidth upgrade agreements for each site are dependent on e-rate

approval and the scope of this project will be adjusted to reflect e-rate

funding approved.

Because distribution of funds under the e-rate is not guaranteed, TPSS

reserves the right to change the configuration proposed herein or abandon

it altogether should TPSS not receive the E-rate discounts for any or all

services. Furthermore, in order to accommodate and facilitate TPSS's

reliance on the e-rate funding scheme, the successful vendor will be

required to accept a purchase order and sign a contract for the products

and services to be supplied as a result of this RFP which is contingent on

TPSS's eligibility for and receipt of e-rate discounts. Said contract and

purchase order may become null and void should TPSS not receive the e-

rate discount rate or amounts applied for.

10. The Vendor must agree to accept change orders regarding network

electronics because of the uncertainty of the e-rate funding and changing

Customer needs. TPSS and Vendor will use the Vendor’s proposed prices

in the RFP response to price these change orders.

11. The Vendor must include a Primary and Alternate contact name, address,

phone number, fax number, and email address.

12. The proposal must be valid as maximum prices during the fiscal year,

beginning July 1, 2012 and ending no earlier than June 30, 2015 with a

proposed length of contract as a part of the proposal. TPSS mandates that

any contract will become null and void if the Vendor is unable to deliver

dependable services that support TPSS data traffic including VOIP phone

traffic, Student Information System data, and Internet traffic.

13. Vendors submitting a proposal must have experience with providing

defined services as defined by the Schools and Library Division of USAC

and must have a SPIN.

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II. TERMS AND CONDITIONS OF REQUEST FOR PROPOSALS (“RFP”)

2.0 Response Submission

Responses to this RFP must be submitted in sealed packages and delivered to Peter

Tesvich, Purchasing Agent, Tangipahoa Parish School System, 59656 Puleston Road,

Amite, LA 70422 no later than 9:00 AM CST on 3/19/2012, so that this RFP is in

compliance with the Federal Communication Commission’s competitive bidding

requirement for Universal Service Fund (USF) support and services. It is the sole

responsibility of the respondents to ensure that their responses arrive in a timely manner.

TPSS will reject all late arrivals. The Vendor must submit the signed original and two (2)

copies of the response along with any required or desired supporting documentation.

“Basic Maintenance RFP 2012-2015” should be clearly marked on the face of the

envelope containing the proposal along with the opening date of 3/20/2012. Failure to

comply with this may cause the proposal to be misdirected and therefore not to be

considered. Responses may be for any portions of the Services requested with a complete

plan, INCLUDING ALL COSTS involved in effectively implementing the proposal.

Substitutions and partial proposals will be allowed, but TPSS reserves the right to reject

any proposal which substitutes components or offers a partial proposal that does not

match TPSS’s plans for implementation or SLD application requirements. Oral,

telephone, faxed or telegraphic proposals shall not be considered, nor will modifications

of proposals by such communication be considered. The completed proposal form and all

documentation shall be without erasures or alterations. Signatures on the proposals shall

be in longhand and executed in blue ink by an individual duly authorized by the Vendor

to make a contract. Proposals made out in pencil will NOT be accepted.

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2.1 Costs Associated with Preparation of the Vendor’s Response

Tangipahoa Parish School System will not be liable for any cost incurred by the

respondents in preparing responses, negotiating, or pursuing the award of this contract in

any manner.

2.2 Interpretation and Changes

The intent of this RFP is to communicate TPSS’s requirements to any qualified and

interested vendor. Our intention is to receive effective proposals for the upgrades of the

network as stated in this proposal. TPSS will make any interpretation, correction, or

change to the RFP in writing. Interpretations, corrections, or changes to the RFP made in

any other manner will not be binding, and the Vendor shall not rely upon such

interpretations, corrections, or changes. TPSS will issue changes or corrections, if any, in

writing on the TPSS RFP website http://www.tangischools.org/rfp/index.htm.

ADDENDA will be posted on the web as indicated elsewhere. Email copies can be

obtained by sending email to Mike Diaz requesting copies of all postings. ADDENDA

will be issued as expeditiously as possible (by web posting). For this reason, it is strongly

recommended that any respondent obtaining this document from the web should contact

Mike Diaz and provide fax and email information (mike@tangischools.org, fax 985-310-

1111, phone 985-748-2468). Email is the preferred communication medium.

2.3 Addenda

It will be the responsibility of all respondents to contact TPSS prior to submitting a

response to the RFP to ascertain if any ADDENDA have been issued, and to obtain any

and all ADDENDA, execute them, and address them within the response to the RFP.

2.4 Questions

Questions regarding this RFP must be submitted by email not later than 4:00 PM CST,

3/12/2012 or the questions will be considered null and void. Responses to all questions

received in proper time frames will be made in writing and posted to the website at

http://www.tangischools.org/rfp/index.htm. (If a Vendor desires an email of these

responses, please send an email to mike@tangischools.org indicating that desire.)

2.5 Proposal Binding Period

Prices quoted in the Vendor’s response for all services will remain in effect for at least a

period of three years from the issuance date of the Vendor’s response. TPSS also reserves

the right, if agreed upon by TPSS and selected vendor, to extend the contract for a period

of (2) two years if it is deemed beneficial by TPSS. Because TPSS is tax-exempt, no

taxes, whether local, state, or federal, imposed on services herein provided may be passed

on to TPSS by the vendor. It is also against board policy to pay late fees. Every effort will

be made to pay the board's portion of any bill within 30 days of its receipt, but any

proposal MUST exempt the board from any late fees for a period of at least 60 days. Late

fees MUST also be forgiven during any period during which payment is withheld while

costs or services are disputed.

19

2.6 Omissions

Omissions in the proposal of any provision herein described shall not be construed as to

relieve the Vendor of any responsibility or obligation to the complete and satisfactory

delivery, operation, and support of any and all services. It is the responsibility of the

vendor to submit a COMPLETE proposal. Proposal will be considered a complete

delivery costing of the bandwidth proposed. Any additional costs will be paid by the

vendor. Proposal must include all installation and ongoing costs.

2.7 Financing

TPSS desires to purchase services using funds made available to the School System

through the Federal Communications Commission E-Rate. Acceptance of the proposal

by the Tangipahoa Parish School System will initiate a contract with the Vendor which

will include an option to dissolve the agreement in writing if the Vendor does not provide

dependable services or timely delivery of equipment. The Tangipahoa Parish School

System will not pay its portion until any service has been successfully completed. It is the

Vendor’s responsibility to request funds from the SLD for approved e-rate funds.

2.8 Vendor Registration with the Schools and Libraries Corporation

The Vendor is required to file with the Schools and Libraries Division (SLD) for

reimbursement under E-Rate guidelines. If the Vendor fails to file the appropriate forms

with the SLD or fails to receive an SLD Vendor Number, the Tangipahoa Parish School

System is not responsible for the discounted portion of the Vendor’s bill. The Vendor

must generate an invoice for the USF portion of the bill in accordance with SLD

regulations. Vendor is responsible for supplying SLD SPIN with this proposal and

applying to the SLD for payment of the SLD discounted portion of the cost. TPSS will

ONLY pay the TPSS discounted portion of the costs.

2.9 Price Quotations

Price quotations are to include the furnishing of all necessary materials, equipment,

shipping charges, and the provision of all labor and services necessary or proper for the

delivery of the upgrades to maintain the hardware stability and integrity of the TPSS

network. Any items or services not described in this document, but necessary for the

successful upgrades of the network should be described and justified within the proposal.

The goal of this proposal is to obtain reasonably priced, effective upgrades of the network

and not the cheapest solution. The vendor should agree to adjust pricing to reflect price

decreases occurring between the contract signing and the implementation because of the

time-delay necessitated by the e-rate process. In no case will a vendor charge TPSS

greater than the current LA State Contract pricing or WSCA (Western States Contracting

Alliance) under this agreement or its pricing offered to similar entities. Likewise, any

future upgrades to the system MUST be offered at the lowest pricing being offered to

similar entities by the Vendor. Because of these issues, it is recommended that vendors

quote the equipment based on a discount off current published pricing as is the case for

the current Cisco state contract pricing or as it relates to the WSCA pricing.

20

2.10 Evaluation of Responses

TPSS may, at its discretion and at no fee to TPSS, invite any Vendor to appear for

questioning during response evaluation for the purpose of clarifying statements in the

response. Each proposal will be evaluated based on criteria and priorities defined by the

Tangipahoa Parish School System. Proposals will first be screened based upon

compliance with the base requirements. The evaluation criteria include, but are not

limited to, the following:

1. Vendor’s ability to meet all the requirements detailed in the RFP and evaluation

of vendor qualifications. (20%)

2. The proposal will be evaluated based on the Technology Committee’s

determination of the ability of the proposal to meet the district’s current and

future needs (20%).

3. Cost (relative to proposed level of service/equipment and affordability) (40%)

4. Vendor’s overall performance record based on past experience, available

references and perceived reliability. (20%)

2.11 References

TPSS may, with full cooperation of the Vendors, request to visit client installations to

observe equipment operations and consult with references about equipment/services.

Specified visits and discussion shall be arranged through the Vendors. The Vendor must

provide service customers as references.

2.12 Equal Employment Opportunity

In connection with the execution of this Contract, the Vendors shall not discriminate

against any employee or applicant for employment because of race, religion, color, sex,

age, or national origin. The Vendors shall take action to ensure that minority and

disadvantaged applicants are employed and employees are treated during their

employment without regard to race, religion, color, sex, age, or national origin.

2.13 Patents and Royalties

The Vendor, without exception, shall indemnify and hold harmless TPSS and its

employees from any liability of any nature or kind, including costs and expenses for or on

account of any trademarked, copyrighted, patented, or non-patented invention, process, or

article manufactured or used in the performance of the Contract, including its use by

TPSS if said process or product is a part of this response. If the Vendor or subcontractor

uses any design, device, or material covered by letters, patent, trademark, or copyright, it

is mutually understood and agreed without exception that the proposal prices shall

include all royalties or cost arising from the use of such design, device, or materials in

any way involved in the work.

2.14 Right to Reject

TPSS reserves the right to accept or reject all proposals or sections thereof when the

rejection is in the best interest of the Tangipahoa Parish School System. TPSS reserves

the right to award without further discussion. Therefore, responses should be submitted

initially with the most favorable terms that the Vendor proposes. TPSS reserves the right

21

to reject the proposal of a Vendor who has previously failed to perform properly or

completed on time contracts of a similar nature; and to reject the proposal of any Vendor

who in the opinion of TPSS is not in a position to adequately perform the contract.

TPSS reserves the right to reject any or all proposals; any part or parts of a proposal,

waive any technicalities/informalities, increase or reduce quantities, make modifications

or change specifications, and award any or all of the contract in a manner that is in the

best interest of Tangipahoa Parish School System. Contracts will be awarded to the

Vendor submitting the proposal determined to be in the best interests of the Tangipahoa

Parish School System.

22

PROPOSAL RESPONSE FORM

TO: The Tangipahoa Parish School System

VENDOR:

___________________________________________________________ Name of Firm

___________________________________________________________ Mailing Address

________________________________________________________ City, State, Zip Code

Vendor SPIN Number: ____________________________________

Having carefully examined the Request for Proposals documents prepared by Tangipahoa

Parish School System entitled Basic Maintenance RFP 2012-2015, and together with such

addenda, if any, as listed hereafter, the undersigned hereby proposes and agrees to provide all

services as specified in the attached RFP, these sheets being a part of the Proposal, for the

itemized and/or total prices shown and under the terms attached. It is agreed that the

undersigned has complied with all requirements concerning Vendor Qualifications, licensing,

and with all other local, state, federal laws, and that no legal requirement has been violated in

making or accepting this proposal, in awarding a contract, or in the delivery of products. In

submitting this proposal, it is understood that the right is reserved by TPSS to reject any or all

proposals and waive all technicalities/informalities in connection therewith. It is also agreed

that this proposal may not be withdrawn for a period of Ninety (90) days from the opening

thereof. Prices quoted are maximums for the term of the proposal. Acceptance by the

Tangipahoa Parish School Board will make the proposal and this RFP a binding contract. For

any disagreement between the proposal and this RFP, the RFP will be the determining

document.

The undersigned declares that the person or persons signing the Proposal is/are fully

authorized to sign on behalf of the firm listed and to fully bind the firm listed to all of the

conditions and provisions thereof. Installation pricing should be total installation cost and

subject to modifications in pricing structure necessitated by SLD rules for the e-rate. Pricing

should include any and all costs and should represent a total cost of providing services

including any materials needed. In view of the terms of this Request for Proposals, the

undersigned proposes to furnish all equipment and services for the established rates described

below and/or on attached sheets. It is recommended that a page of detailed specifications,

features, and pricing be included to describe the benefit of the upgrade solution, installation

scope of work, and other important information that would make the upgrade most attractive

to TPSS.

Signature: _____________________________________________________

Title: _____________________________________________________

Date: _______________________

Phone: _______________________

Fax: _______________________

E-mail: _______________________