Requirements of Updating of Civil Registry Records

7/24/2019 Requirements of Updating of Civil Registry Records

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OCCR

VISION

Committed to achieve the highest standards in the field of civil registration, archiving, document

issuance and information dissemination.

MISSION

To provide prompt and accurate civil document registration, issuance, preservation and

information dissemination.

GOAL

The Office of the City Civil Registrar commits itself to the promotion of public service excellence

and effective leadership through and effective and efficient interaction with the public that it

serves to improve the quality of life.

LEGAL MANDATE

Act No. 3753 or the Civil Registry Law has for its purpose, the establishment of a civil registrar

in the Philippines wherein acts, events, legal instruments and court decrees concerning the civil

status of persons shall be recorded.

Administrative Order 1 for the Office of the Civil Registrar General Implementing guidelines of

the rules and regulations of the said Act was promulgated for the information, guidance and

compliance of Act No. 3753 for all concerned.

SERVICES OFFERED

I. REGISTRATION OF CIVIL REGISTRY DOCUMENT

A. PROCESSING OF TIMELY REGISTRATION

i. Registers Certificate of Live Birth

ii. Registers Certificate of Marriage

iii. Registers Certificate of Death iv. Registers Application for Marriage Licenses

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B. PROCESSING OF DELAYED REGISTRATION

i. Registers Delayed Registration of Certificate of Live Birth

ii. Registers Delayed Registration of Certificate of Marriage iii. Registers Delayed Registration of Certificate of Death

C. PROCESSING OF DOCUMENT WITH ERRONEOUS ENTRY/ENTRIES

i. Receives and Processes Petitions for Correction of Clerical Error in the Civil Registry

Record as per:

i.a. RA 9048

i.b. RA 9255

D. REGISTRATION OF COURT ORDERS/LEGAL INSTRUMENT

i. Registers Judicial Decree/Court Orders

ii. Registers Legal Instruments

II. ISSUANCE OF CIVIL REGISTRY DOCUMENT

A. ISSUES CERTIFIED TRUE COPY OF BIRTH RECORDS ON FILE

B. ISSUES CERTIFIED TRUE COPY OF MARRIAGE RECORDS ON FILE

C. ISSUES CERTIFIED TRUE COPY OF DEATH RECORDS ON FILE

D. ISSUES NSOAUTHENTICATED CIVIL REGISTRY DOCUMENT THRU BREQS

i. Birth Certificate

ii. Marriage Certificate

iii. Death Certificate

iv. Certificate of No Marriage

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III. REGISTRATION OF CIVIL REGISTRY DOCUMENT

i. Provides Library Services for Civil Registry Document

ii. Encoding Services of Civil Registry Records to the OCCR Database

iii. Book binds the Civil Registry Records registered in the Office

IV. ADMINISTRATIVE SERVICES

A. PERSONNEL MANAGEMENT

i. Benefits Administration

ii. Employee Discipline

iii. Performance Management

iv. Conduct Personnel Audit/Inventory

v. Maintain Employees 201 files

vi. Recommend Trainings/Staff Development Programs

B. BUDGET CONTROL

i. Preparation of Work and Financial Plan and Annual Investment Plan

ii. Preparation of Office Budget Requests

C. SUPPLY AND PROPERTY MANAGEMENT

i. Preparation of Annual Procurement Plan

ii. Preparation of Annual Project Procurement Management Plan iii. Preparation of Purchase Requests

D. I.T. SUPPORT

i. Troubleshoots Computer System with Problems

ii. Troubleshoots Electronic/Mechanical Equipment

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2. Backside of COLB (Affidavit for Delayed Registration of Birth) must be accomplished and

notarized or subscribed by authorized Officer;

3. Certificate of No Record issued by Civil Registrar;

4. Negative Certification issued by National Statistics Office;

5. Any two of the following documentary evidences, showing Name of Child, Name ofMother and Name of Father, to wit:

6. If illegitimate during birth of child, and the mother is not the applicant/informant attached;

7. Affidavit of two disinterested persons attesting to the circumstances of the birth of the

child

8. Payment/Fee:

Late Registration FeePhp 250.00

Live Birth Form FeePhp 50.00

REQUIREMENTS

1. Accomplished Certificate of Marriage (COM) in four (4) copies, original signatures affixed;



4. A copy of the Marriage Contract obtained by the couple from the marriage ceremony with

License or Affidavit of Art. 34 1 original & 2 photocopies5. Affidavit executed by the Church/Solemnizing Officer OR by the couple attesting to the

existence of the marriage ceremony and the reason for the delayed registration 1 original & 2

photocopies;

6. Payment/Fee:

Late Registration FeePhp 250.00

Marriage Form FeePhp 50.00

REQUIREMENTS

1. Accomplished Certificate of Death (COD) in four (4) copies, original signatures affixed;

2. Backside of COD (Affidavit for Delayed Registration of Death) must be accomplished and

notarized or subscribed by authorizing officer;



5. Death Certificate issued from the Church;

6. Affidavit executed by the Hospital/Clinic Administrator OR attendant at death if deathoccurred in the said institution of under the care of the attendant; in default of the

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REQUIREMENTS

1. Accomplished Petition Form RA9048 4.1 (CFN);2. If petitioner is not the document owner or any of the parents then attach Power-of-

Attorney;

3. Certificate of Birth (NSO copy);

4. Certificate of Birth (Local copy);

5. At least two (2) of the following public or private document upon which correction shall be

based, to wit:

1. Baptismal Certificate

2. COMELEC Voters Affidavit/rec

3. Employment Record

4. GSIS or SSS record5. Medical Record

6. Business Record

7. Drivers License

8. Land Title/Certificate of Land Transfer

9. Insurance Record

10. Bank passbook

11. Others (as may be required by the Civil Registrar)

1. Payment/Fee:

Filing Fee for CFNPhp 3000.00

Mailing FeePhp 80.00

Endorsement FeePhp 250.00

Migrant Petition Fee (addition)

(for Migrant Petitions Out-of-Town applications)Php 500.00

REQUIREMENTS

1. Petition 1 original & 2 photocopies;

2. Court Decision 1 original & 2 certified true copies

3. Certificate of Finality 1 certified true copy, 2 photocopies

Notes: If petition is filed outside of Cebu City, a Certificate of Registration from the

CCR/MCR of that City/Municipality is required and all document must be certified true copies

from the Civil Registrar of the City/Municipality; and all Document submitted shall be CertifiedTrue Copies from the Clerk of Court where the petition was filed.

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1. Payment/Fee:

Adoption

a) Foreign Adoption

b) Local Adoptionb.1. If both parents for joint adoption are, or if Lone adopter is, not the Natural/ Biological Parent

b.2. If one or both parents for joint adoption are, or if then Lone adopter is, the Natural/Biological P a) Php 2000.00

b.1. Php 1000.00

b.2. Php 500.00

Annulment of MarriagePhp 500.00

Legal SeparationPhp 500.00

Declaration of Absolute Nullity of MarriagePhp 500.00

Annotation of DivorcePhp 500.00

Annotation of Civil Registry Records of Foreign document registered in Manila Civil RegistryPhp 500.00Correction of Entry/ies through Court ProceedingsPhp 500.00

Correction of Name through Court ProceedingsPhp 1000.00

Court Decision recognizing or Acknowledging natural children or impugning or denying recognitionPhp 500.00

Judicial determination of paternityPhp 500.00

Court decision or order on the Custody of minors and guardianshipPhp 500.00

Aliases Php 1000.00

Naturalization by Court ProceedingsPhp 2000.00

Repatriation or Voluntary Renunciation of Citizenship through the CourtPhp 2000.00

Court Declaration of Presumptive DeathPhp 500.00

Registration of other Court Orders/Judicial DecreesPhp 500.00

Registration of Legal Instrument Fees:

Affidavit to Use the Surname of the Father through R.A. 9255Php 500.00

Affidavit of Acknowledgement/Affidavit of Admission of Paternity/ Affidavit Recognizing Natural ChildrPhp 500.00

Affidavit of Legitimation by Subsequent Marriage of Natural ParentsPhp 500.00Voluntary Emancipation of a Minor ChildPhp 100.00

Supplemental Report of BirthPhp 200.00

Option/Election to Philippine CitizenshipPhp 2000.00

Certificate of NaturalizationPhp 2000.00

Affidavit or Oath of Allegiance or Wife or children of a CitizenPhp 2000.00

Certificate of Legal Capacity to MarryPhp 1000.00

Affidavit of ReappearancePhp 1000.00

Certificate of RepatriationPhp 1000.00

Authorization or Ratification of Artificial InseminationPhp 1000.00

Registration of other Legal InstrumentPhp 500.00

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REQUIREMENTS

a) Affidavit to Use the Surname of the Father (RA 9255)

1. Three (3) Original Copies (with original signature) of the Affidavit to Use the Surname of

the Father (AUSF), typewritten and duly signed by the father;

2. Three (3) Original Copies of Affidavit of Consent of the Mother;

3. Two (2) photocopies of birth certificate (Form 1A) or Certificate of Live Birth of the child;

4. Any document showing clearly the paternity between the father and the child: (Strictly

required when the name of the father does not appear in the birth record of the child), i.e.;

1. Employment records (with benefeciaries)2. SSS/GSIS records

3. Insurance

4. Statement of Assets and Liabilities

5. Individual Income Tax Return (ITR) of the father

6. Others (showing relationship between father and child)

1. Three (3) Original Copies of Affidavit of Acknowledgement/Recognition duly signed by thefather (Strictly required when the father does not appear in the birth record of the child);

2. Three (3) copies of Affidavit of Consent of the Child, if the child is 18 years old and above;

3. Show valid IDs of both parents (i.e. SSS/GSIS, Voters ID, Postal ID, Drivers License,

Passport, etc.)

b) Affidavit of Recognition (for birth records of those born before August 3, 1988)

1. Three (3) original copies of Affidavit of Acknowledgement/Recognition duly signed by the

father (must be typewritten/computer printout);

2. One (1) original and two (2) photocopies of Birth Certificate (Form 1A) or Certificate of

Live Birth;

3. Any document showing clearly the paternity between the father and the child, i.e.;

1. Employment records (with benefeciaries)

2. SSS/GSIS records

3. Insurance4. Statement of Assets and Liabilities

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1. Show valid ID of the parents (i.e. SSS/GSIS ID, Voters ID, Postal ID, Drivers License,

Passport, etc.)

c) Affidavit of Legitimation by Subsequent Marriage

1. Three (3) original copies of Affidavit of Legitimation duly signed by the parents (must betypewritten/computer printout);

2. Three (3) original copies of Affidavit of Recognition by the father (if the fathers name does

not appear in the original birth certificate);

3. One (1) original and two (2) photocopies of the Marriage Contract of the parents;

4. Certificate of No Marriage CENOMAR, from the National Statistics Office of both parents;


1. Employment records (with benefeciaries)

2. SSS/GSIS records

3. Insurance4. Statement of Assets and Liabilities


1. Show valid ID of the father (i.e. SSS/GSIS ID, Voters ID, Postal ID, Drivers License,

Passport, etc.)

d) Supplemental Report of Birth


1. Name of Document Owner

2. Date of Birth, Marriage or Death

3. Registry Number

4. Entry/entries omitted during the time of registration5. Reason for omission of the entry/ies during the event

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6. Purpose in supplying the omitted data

1. Two (2) photocopies of Certificate of Birth showing omitted data

Note: The one to file the supplemental report are the following:

1. Parent

2. Guardian

3. Party concerned (of legal age)

CONTACT US

OFFICE OF THE CITY CIVIL REGISTRAR

Ground Floor, City Health Building

Gen. Maxilom Extension, Cebu City

Tel. nos. (032) 2332484 / 2326664

City Civil Registrar: Atty. Evangeline T. Abatayo

Assistant Head: Mr. Oscar Molo

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Documents

Requirements of Updating of Civil Registry Records