Research, Evaluation and AccountabilityTest Coordinator’s Training Series

Preparing Your School’s

FCAT WRITING+ Documents

For Return

___1. Verify that all distributed secure materials have been returned. Notify the district coordinator immediately if any secure materials are missing and complete the necessary investigation.

___ 2. Make copies of the records of required administration information collected by test administrator and file the copies. (Page 21 of the manual)

___ 3. Make copies of the Security Checklists with the records of security numbers from each test administrator and file copies.

___ 4. Make copies of all SSS FCAT Security Logs and file copies.

___ 5. Generate a list of students who did not participate because they were exempt from testing.

___6. Generate a list of students who are enrolled, but who were absent the entire time.

As You Receive WRITING+ TEST MATERIALS from the test administrators, do the following:

___ 7. Separate the Writing + test materials into stacks as follows: (Page 72 of the manual)

•Your School’s Answer Documents•Grade 4 Writing + SSS Test and Answer Book•Grade 8 Writing + SSS Answer Books•Grade 10 Writing + SSS Answer Books

•Florida K-8 Virtual School Program Answer Documents (by Virtual School)

CONNECTIONS ACADEMY (78-0700)•Grade 4 Writing+ SSS Test and Answer Books•Grade 8 Writing+ SSS Answer Books•Grade 10 Writing+ SSS Answer Books

FLORIDA VIRTUAL ACADEMY (79-0801)•Grade 4 Writing+ SSS Test and Answer Books•Grade 8 Writing+ SSS Answer Books•Grade 10 Writing+ SSS Answer Books

As You Receive WRITING+ TEST MATERIALS from the test administrators, do the following:

___ 7. (continued)

•Home Education Program (49-9998) Answer Documents (by grade level)•Grade 4 Writing+ SSS Test and Answer Books•Grade 8 Writing+ SSS Answer Books•Grade 10 Writing+ SSS Answer Books

•Private McKay Scholarship Program (49-3518) Answer Documents (by grade level)•Grade 4 Writing+ SSS Test and Answer Book•Grade 8 Writing+ SSS Answer Books•Grade 10 Writing+ SSS Answer Books

•CTC Scholarship Program (97-9999) Answer Documents (by grade level)•Grade 4 Writing+ SSS Test and Answer Book•Grade 8 Writing+ SSS Answer Books•Grade 10 Writing+ SSS Answer Books

As You Receive WRITING+ TEST MATERIALS from the test administrators, do the following:

As You Receive WRITING+ TEST MATERIALS from the test administrators, do the following:

___ 7. (continued)

All NOT TO BE SCORED documents which includes:•test books •unused non-preidentified and preidentified answer documents•defective documents•answer documents with both DNS bubbles gridded

___ 8. If a document is NOT TO BE SCORED, verify that BOTH DNS bubbles have been gridded. If a DNS bubble has been gridded by mistake, verify that the DNS bubble has been erased and the corresponding UNDO bubble has been gridded, and place the document in the appropriate stack of TO BE SCORED materials.

Preparing Your School’s TO BE SCORED Answer Documents For Return

___9. Complete a separate SSS DOCUMENT COUNT

FORM for each grade level tested.

•Verify that you have included all documents from make-up sessions before you complete the forms.

•DO NOT combine documents for more than one grade level under the same DOCUMENT COUNT FORM.

•The Count Form is scannable and must not be photocopied.

•Place each completed Count Form on top of first stack of corresponding TO BE SCORED answer documents.

Complete the SSS ANSWER DOCUMENT RETURN SUMMARY

__10. Complete the information on the SSS Answer Document RETURN SUMMARY as instructed below. (Page 76 of the manual)

•Complete only one SSS ANSWER DOCUMENT RETURN SUMMARY for students enrolled in your school. (There are separate forms for Home Education, Mckay Scholarship, and CTC Scholarship Programs)

•Transfer the information from each SSS DOCUMENT COUNT FORM to the SSS ANSWER DOCUMENT RETURN SUMMARY. Every completed SSS DOCUMENT COUNT FORM must have an entry on the SSS ANSWER DOCUMENT RETURN SUMMARY.

•Verify that the number of TO BE SCORED documents returned and the number of documents indicated on the SSS DOCUMENT COUNT FORMS match

the entries on the SSS ANSWER DOCUMENT RETURN SUMMARY.

•Maintain a copy of the completed document for your records.

Complete the ANSWER DOCUMENT RETURN SUMMARY

___11. Complete the preidentified SSS ANSWER DOCUMENT RETURN SUMMARY FORMS which have been provided for each school.

The following information has been preidentified on all Summary Forms.

•District Name and Number

•School Name and Number

•Grade Level and Subject Tested

Complete SSS Paper BandsComplete SSS Paper Bands __12. Documents for each grade level must be banded separately. You __12. Documents for each grade level must be banded separately. You

may may use more than one paper band per grade level, if necessary. use more than one paper band per grade level, if necessary. Follow Follow these steps for each paper band you use: these steps for each paper band you use:

• Grid the appropriate grade level.Grid the appropriate grade level.

• Write the school name and district/school number at the Write the school name and district/school number at the bottom of the SSS Paper Band.bottom of the SSS Paper Band.

• Count the number of TO BE SCORED documents that will be Count the number of TO BE SCORED documents that will be banded in each paper band. Write that number under banded in each paper band. Write that number under Number of TO BE SCOREDNumber of TO BE SCORED Documents Contained in This Documents Contained in This Paper Band. Paper Band.

• Under Number of Banded Stacks per Document Count Form, Under Number of Banded Stacks per Document Count Form, number paper bands 1 of number paper bands 1 of nn, 2 of , 2 of nn, etc., where , etc., where nn is the is the school’s total number of banded stacks per SSS Document school’s total number of banded stacks per SSS Document Count Form. Count Form.

• Place a paper band around each stack of TO BE SCORED Place a paper band around each stack of TO BE SCORED answer documents. The SSS Document Count Form must be answer documents. The SSS Document Count Form must be uner the paper uner the paper band on top of the stack labeled 1 of band on top of the stack labeled 1 of nn. .

• Seal the SSS Paper Band and be sure that it securely holds the Seal the SSS Paper Band and be sure that it securely holds the documents. Do not use staples, paper clips, or tape. documents. Do not use staples, paper clips, or tape.

SSS Paper BandSSS Paper Band

Preparing Home Education/Private McKay Scholarship Programs

TO BE SCORED Documents For Return

Process these documents separately from your school’s regular TO BE SCORED documents.

Scores for these students will be returned to the District Office. Results will not be aggregated with district or school data.

Completing the SSS Document Count Forms for Home Education/Private McKay Scholarship And

Corporate Tax Credit Scholarship Program

___13. Complete the SSS DOCUMENT COUNT FORM by following the directions on the form. (Page 77-81 in the manual)

•A separate Count Form must be completed for each grade level and for each program.

•Do not combine grade levels or Programs under the same SSS DOCUMENT COUNT FORM.

•Write the appropriate Program name in the School Name space.

•In the space labeled District/Program Number, write your school’s district number and Program Number.

Prepare Virtual School Pilot Program TO BE SCORED Answer Documents For Return

___14. Place all Connections Academy TO BE SCORED answer documents (all grade levels) in the envelope and seal it.

___15. Place all Florida Virtual Academy TO BE SCORED answer documents (all grade levels) in the envelope and seal it.

Packaging Writing + Test Materials

You will be preparing the following types of boxes for return to the District Coordinator:

Calibration TO BE SCORED Answer Documents – BLUE labels

All TO BE SCORED Answer Documents – RED labels

All NOT TO BE SCORED Materials – YELLOW labels

District Coordinator ONLY Box

*It is your responsibility to package the materials correctly for processing and score reporting. Mispacked materials delay the

scoring and reporting of student results.

Calibration Schools

If your school has been identified as a Calibration School, you will receive BLUEBLUE labels in your return materials kit. Follow these steps for preparing your materials for return to the District Coordinator:

•Place the SSS Writing+ materials in the box(es). You may place materials for more than one grade level in a box.

•Place the SSS Answer Document Return Summary for Calibration Materials on top of the documents in the first box of TO BE SCORED calibration materials. Seal the box(es).

•Place the BLUEBLUE label anywhere on the top of each box that is being returned early. Make sure that packing tape does not cover the label.

•Return the BLUEBLUE labeled box to the District Coordinator.

Labeling The Boxes

Place the CORRECT COLORED LABEL on the top of each box.

Packing The BoxesRed LabelsRed Labels

5. Envelopes containing Connections Academy & Virtual Academy

4. Answer Document Return Summary3. Home Ed., Private McKay Scholarship banded stacks containing, SSS DOCUMENT COUNT FORM, and TO BE SCORED documents by grade level2. Answer Document Return Summary1. Banded stacks containing SSS

DOCUMENT COUNT FORMS, and your school’s TO BE SCORED answer documents by grade level

Labeling The Boxes

Place the CORRECT COLORED LABEL on the top of each box.

Sealing The Boxes

Points To Remember

1. Make sure the packing tape does not cover the label.

2. Labels are scannable and should not be photocopied.

3. Do not place labels over the meeting point of the two flaps.

Packing NOT TO BE SCORED MaterialsYellow LabelsYellow Labels

1. Place all NOT TO BE SCORED documents in the box(es). This would include:

•Used and unused Test books

•Unused non-preidentified answer documents

•Preidentified answer documents

•Answer documents with both DNS bubbles gridded

•Defective documents

2. Seal the box(es).

3. Place the YELLOW LABEL on the top of the box

4. Return the box(es) to the District Coordinator

Preparing LARGE PRINT and BRAILLE Materials For Return

Complete the following as soon as testing has ended:

•Verify that your SSS FCAT Security Log has been completed correctly.

•Remove stray planning sheets from the test documents.

•Verify that each student grid sheet has been completed correctly or has a student label

affixed.

•Ensure that the student’s name and district/school number appear in the appropriate

locations.

•If the test is TO BE SCORED, verify that neither DNS bubble is gridded. If a session of

the test is NOT TO BE SCORED, grid the DNS bubble

Preparing LARGE PRINT and BRAILLE Materials For Return

(continued)Group each student’s SSS materials for return. Place the following documents for each student tested in a separate LARGE PRINT AND BRAILLE Materials RETURN ENVELOPE:

•Completed Document Count Form•Large Print Writing+ SSS Test and Answer Book •Regular Print Writing+ SSS Answer Document •Braille Final Writing Sheets/Braille Paper containing student responses•Braille Writing+ Test Book •Regular Print Writing+ SSS Test Book

Note:Note:

Although you may place documents for more than one SUBJECT in the same envelope, do not place materials for more than one STUDENT in the same envelope.

DO NOT place NOT TO BE SCORED materials in a Large Print and Braille Materials Return Envelope.

Complete the LARGE PRINT and BRAILLE Materials Return Envelope

•Complete an SSS Large Print and Braille Materials Return Envelope for each student according to the instructions on the envelope. Seal the envelope. (Pages 103-106 of the manual)

•Return all Large Print and Braille materials in the original boxes in which they arrived. Seal the box(es).

•Place a WHITE label anywhere on the top of each box. Labels should not be photocopied.

White LabelsWhite Labels

1. Place all NOT TO BE SCORED documents in the box(es). This would include:

•Used and unused Test books

•Unused non-preidentified answer documents

•Preidentified answer documents

•Answer documents with both DNS bubbles gridded

•Defective documents

2. Seal the box(es).

3. Place the YELLOW LABEL on the top of the box

4. Return the box(es) to the District Coordinator

Packing District Coordinator OnlyBox(es)

1. Place all non-secure materials in the box(es). This would include:

•Planning Sheets (used and unused)

•Original Security Checklists

•Original Pre-ID Roster

•Original SSS FCAT Administration Record form

•Original SSS FCAT Security Logs

•Original Seating Charts

•Large Print and Braille scripts, braille paper that does not contain student responses

2. Seal the box(es) and Write District Coordinator on the side of the box(es)

3. The District Coordinator will inform you when to return the boxes

To: WarehouseAttn: Nereida GonzalezDistrict Coordinator Box

Nereida Gonzalez – Testing Techniciangonzalezn@osceola.k12.fl.us

407-518-2902