Submitted by:

Prepared by:For Reading:

Chainnan of the Assembly at the Request ofthe MayorMaintenance and OperationsJune 10,2003

ANCHORAGE, ALASKAAR 2003- -16.!L

A RESOLUTION OF THE MUNIClP ALITY OF ANCHORAGE APPROPRIATING THREE MILLION NINEHUNDRED FIFTEEN THOUSAND DOLLARS ($3,915,000) FROM THE EQUIPMENT MAINTENANCEINTERNAL SERVICE OPERATING FUND 601 RETAINED EARNINGS UNRESERVED ACCOUNT TO THEEQUIPMENT MAINTENANCE INTERNAL SERVICE CAPlT AL FUND 606 FOR THE PURPOSE OFPURCHASING VEHICLES AND EQUIPMENT.

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100101102103104105106107108109110III1121131141151.16117liS119120121122123

WHEREAS, the Equipment Maintenance Internal Service Operating Fund provides the revenue source forfunding the required replacement and purchase of vehicles and equipment, and

WHEREAS, the Approved 2003 Capital Budget includes the purchase of identified vehicles and equipment for

various agencies; and

WHEREAS, there are sufficient funds in die Equipment Maintenance Internal Service Operating Fund to

purchase die identified vehicles and equipment

THE ANCHORAGE ASSEMBLY RESOL YES:

Section 1. That the Three Million Nine Hundred Fifteen Thousand Dollars ($3,915,000) are herebyappropriated from the Equipment Maintenance Internal Service Operating Fund 601, Retained Earnings UnreservedAccount to the Equipment Maintenance Internal Service Capital Fund 606 to purchase vehicles and equipment

Section 2. This resolution shall take effect immediately upon passage and approval by die Anchorage

Assembly.

~ day of -~~~ : ,2003.PASSED AND APPROVED by the Anchorage Assembly this

~~ChaIrATI'EST

.&~~ <;:Jt;.A.ct~.,~ ~

Municipal Clerk

Departmental Appropriation:Maintenance and Operations: $3,915,000

AM 496 -2003

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MUNI CIP ALITY OF AN CH ORA G EASSEMBL Y MEMORANDUM

AM 496 -2003

Meeting Date: June 10. 2003

FROM: Mayor23456789

10111213141516171819202122232425262728293031323334353637383940414243

A RESOLU110N OF THE MUNICIPALITY OF ANCHORAGE APPROPRIATINGTHREE MILLION NINE HUNDRED F1F-TEEN THOUSAND DOLLARS($3,915,000) FROM THE EQUIPMENT MAINTENANCE INTERNAL SERVICEOPERATING FUND 601 RETAINED EARNINGS UNRESERVED ACCOUNT TOTHE EQUIPMENT MAINTENANCE INTERNAL SERVICE CAPITAL FUND 606FOR THE PURPOSE OF PURCHASING VElllCLES AND EQUIPMENT.

SUBJECT:

The attached Resolution appropriates $3,915,000 from the Equipment Maintenance Internal ServiceOperating Fund 601, Retained Earnings Unreserved Account to the Equipment Maintenance InternalService Capital Fund 606 to purchase equipment and vehicles identified in the Approved 2003 CapitalBudget. The purchases are in accordance with the Municipal Replacement Policy. The operatingagencies and Fleet Maintenance Division have evaluated the cost effectiveness of replacing versusalternative means of funding resources for provision of vehicles and equipment. After the biddingprocess and award, the delivery will be from 90 to 300 days.

The Assembly approved a total $4,827,000 in the 2003 Capital Budget for the purchase of vehicles andequipment. A total of $912,000 is subject to appropriation of the 2003 General Obligation (GO) ARDSABonds approved in the April 3, 2003 general election. The source of funds for the remaining $3,915,000is from the Equipment Maintenance Fund 601 retained earnings unreserved account. The following tabledepicts the detail of this appropriation and future anticipated appropriations.

Amount De~ent .commen~ - - - - - . . - .=;;;"~;,::~Approved 2003 Capital Budget !;e I:, c.

$1,078,000 Anchorage Police Department Replacement vehicles$ 35,000 Anchorage Fire Department Replacement vehicles$1,940,000 Maintenance & Operations New & replacement vehicles

Street Maintenance $1,525,000Fleet Services $ 76,000Parks Maintenance $ 339,000

$ 341,000 Parks and Beautification Replacement vehicles$ 100,000 Sports and Recreation Replacement vehicles$ 421.000 Other General Government Replacement light & medium duty vehicles$3,915,000 Total- Retained Earnings Unreserved Appropriation

$ 912.000$ 912,000

Street Maintenance Heavy equipmentTotal- 2003 GO ARDSA Bonds Approved April!, 2003, subject to appropriationand sale of bonds

Grand Total- Retained Earnings & GO Bond$4,827,000

AR 2003- -1.6-4

AM 496 -2003Page 2

4445464748495051525354S55657585960616263646S666768697071727374757677787980818283

The attached table provides a detail of the vehicles and equipment to be purchased, the program supportedby the vehicles/equipment, estimated cost and fund source by agency. The source and dispositionaccounts for the $3,915,000 appropriation are listed below.~und/account Name AMOUNT-From:

601-0792 Retained Earnings Unreserved $3,915,000

To:606-0793606-0794606-0795606-0796606-0797606-0782606-0783

$ 76,000$1,078,000$1,864,000$ 341,000$ 421,000$ 100,000$ 35.000$3,915,000

Investment in Plant - OperationsInvestment in Plant - Anchorage Police DepartmentInvestment in Plant - Street MaintenanceInvestment in Plant - Parks & BeautificationInvestment in Plant - General GovernmentInvestment in Plant - Sports and RecreationInvestment in Plant - Anchorage Fire Department

Total

mE ADMINISTRA nON RECOMMENDS APPROV AL OF mE RESOLUTION OF THE MUNICIP AU1Y OFANCHORAGE APPROPRIATING THREE MILLION NINE HUNDRED FIFTEEN THOUSAND DOLLARS($3,915,000) FROM THE EQUIPMENT MAINTENANCE INTERNAL SERVICE OPERATING FUND 601RETAINED EARNINGS UNRESERVED ACCOUNT TO mE EQUIPMENT MAINTENANCE INTERNALSERVICE CAPITAL FUND 606 FOR THE PURPOSE OF PURCHASING VElDCLES AND EQUIPMENT

Prepared by:Recommended by:

ConCUTl'COCC:

Fund certification:

Gerald A Pineau, Sr. Adm. Officer, Resoun:e Management (343-8176)

Vince Mee, Director, Maintenance and Ope,.nODS Department

Michael J. Scou, Executive Dirc<:tor, Office ofP1anning. Development &. Public Works

Kate Giard, Chief Fiscal Officer

601-0792 $3,9IS,OOO

(Retained Earnings Unreserved)Harry J. Kieling, Jr., Municipal MaD8ga'

George P. Wuerch, Mayor

Concunmce:Respectfully submitted

Content Information

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Resolution Appropriating $3,915,000 from Equip. Intern. Maint. STy. Oper. Fund 601Title: Retain. Earn. Unreserv. Acct, to Equip. Maint. Intern. Srv. Cap. Fund 606 for Purchasing

Vehicles & Equipment

Author: Qineaug

Initiating Str tM . t ~Dt eeam :~

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