Next Meeting: October 8, 11-1South Meeting Room, Newcomb Hall

Staff Senate Meeting AgendaNewcomb Hall, South Meeting Room

September 10, 201911:00 a.m. – 1:00 p.m.

11:00 Staff Senate Business• Welcome and New Senator Intros• Exec. Committee & Group Intros• Upcoming Survey

Co-Chairs/Exec. Committee

11:45 Constituency Corner Led by University Partnerships

12:00 (or 12:15) Employee Community Resource Services and the Faculty and Employee Assistance Program (FEAP)

Stuart Munson, Community Resource Specialist, UVA HRBrenda Wilson, Director of FEAP

12:30 (or 12:45) New Open Enrollment Tools Rebecca Gristina, Director of Benefits Administration, UVA HR

12:45 (or 12:00) Wrap up Co-Chairs

RESOURCES

Enrollee Toolkit• Website• Picwell • Ask Alex

2020• Videos• Presentations• Benefits

Expos• Podcasts• Home Mailers

More Resources• 15+ In-person

group sessions• Additional HR

employees to serve you

• Workday Job Aids/LMS

Open Enrollment Website• Central repository for

announcements, schedules, resources

• Resources include presentation dates, podcasts, videos

• Will be updated daily with new information

• hr.virginia.edu/oe

• 2020 UVA Health Plan Options at a Glance shows potential annual in-network costs

• Access videos about:• Open Enrollment plan design and changes• Important health terms and concepts

• Ask ALEX, the virtual benefits counselor, can help you research benefits options

• Picwell, a new interactive tool, allows your input of preferences to determine best-fitting benefits options

Benefits Comparisons and Videos

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Find all these and more at hr.virginia.edu/oe/resources.

Aetna Member Tools include:• Payment Estimator• Cost of Care Estimator• Custom Doc Find• Aetna Institute of Quality (IOQ) List• Plan Selection & Cost Estimator Tool

Visit hr.virginia.edu/oe/resources, and get directed to the Aetna Navigator site to utilize these tools

How to Maximize Health Dollars

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OptumRx Price Tools offer you ways to manage your pharmacy investment, and include:• Drug pricing• OptumRx Formulary

How to Maximize Health Dollars

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• You can access Open Enrollment from either your Workday home page or inbox• Workday’s Learning Management System (Learning app) will also have an

Open Enrollment event with how-to instructions and links to the website.

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Workday Open Enrollment

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Workday Open Enrollment

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Workday Open Enrollment

https://uva-uat.picwell.com/members

Benefits Open Enrollment: October 7 – 18, 2019

UVA Health and Benefits Expos:October 9, Newcomb Hall Third FloorOctober 10, Medical Center Hospital Education Resource Center

Further information available at http://www.hr.virginia.edu/oe/expos.

Open Enrollment changes take effect on January 1, 2020.

Important Dates

THANK YOU!

UVA EMPLOYEE COMMUNITY RESOURCE SERVICES

Stuart Munson, Community Resource Service

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“As a university, we should live our values—and part of that means making sure that no one who works at UVA should live in poverty.”

President James Ryan

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THE COMMUNITY RESOURCE SERVICE

• Assists UVA employees

• Seeking help accessing community resources, social services, UVA resources

• To meet basic needs - Preventing eviction, ensuring utilities are not cut off, providing food for families, etc.

• Receive free, confidential assistance

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• Provide personalized assistance

• Identify and clarify employee’s unique needs

• Provide information and direction on accessing resources

• Assist with resource applications

• Ensure need has been addressed

• Refer to FEAP

ASSIST EMPLOYEES IN ACCESSING RESOURCES

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MARY’S STORY

CRS

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REQUEST: SOCIAL CHALLENGES MAY AFFECT JOB PERFORMANCE, CONSIDER REFERRING

Might the employee benefit from assistance

• Managing their financing?

• Looking for alternative housing?

• Finding legal assistance?

• Improving transportation options?

• Securing childcare?

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HOW CAN I BEST REACH PEOPLE IN NEED?

• Present at team meetings?• Fliers on bulletin boards?• Brochures in break rooms?• Suggestions?

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STUART MUNSONscm5rw@virginia.edu

434.243.3672

COMMUNITY RESOURCE SERVICE CONTACT

https://hr.virginia.edu/benefits/community-resources-service-uva

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• FREE and CONFIDENTIAL resource for employees, their family members and retirees

• 1-3 sessions for– Assessment– Brief counseling– Problem solving– Crisis intervention– Resource identification– Referrals, case management and follow up

• For managers – consultation on employee situations

WHAT IS FEAP?

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• Financial and legal referrals

• Eldercare consultation

• DOT substance abuse assessment

• Workplace mediation

• Compassion training

• Mindfulness and resiliency coaching

• Critical incidence response

• Couples

• Parenting

• Trauma

LESSER KNOWN FEAP SERVICES

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• Free• Call 434-243-2643 for an appt• Two locations: West Complex & Old Ivy Rd• Confidential under mental health laws• No interaction with the medical record• No reports to HR or your leadership

ACCESS & CONFIDENTIALITY

Next Meeting: October 8, 11-1South Meeting Room, Newcomb Hall

Wrap-Up and Next Steps• Upcoming Meeting Topics/Speakers:

– Open Enrollment (streaming available)– Staff Senate goals for 2019-2020– Collaboration on Strategic Plan key initiative, “Cultivation Staff

Success”– New Safety and Security App: LiveSafe– New Provost Liz Magill

Wrap-Up and Next Steps

• Senator Actions: – Connect with constituents– Respond to the survey– Be thinking about what you hope Staff Senate will

accomplish this year

Wrap-Up and Next Steps

Update on Minutes:

• Sent to all staff in one email with minutes highlights• Full minutes on Staff Senate website

Next Meeting

October 8, 2019, 11 a.m. – 1 p.m.Newcomb Hall, South Meeting Room

Topics: Open Enrollment, Staff Senate GoalsLivestream available for Senators and Constituents