Retrieving and Analyzing Data Using the QVR

SystemScientific Program Staff

Retrieving and Analyzing Data Using the QVR

SystemScientific Program Staff

2

QVR—Major FeaturesQVR—Major Features• Extensive capabilities for searching and selecting

Grants and Grant applications• Extensive capabilities for generating standard reports

and downloading into Excel for custom reports

Added in the past year:– Person Search (NIH or Op/Div)– History Search (back to ~1970)– Link to PubMed (publications related to applicant or

grantee)– Budget Reports– Accommodations for NIH RoadMap– Extensive Training and online Tutorials

4

QVR LOGONS FOR NOVEMBER

0

5,000

10,000

15,000

20,000

25,000

2001 2002 2003 2004

YEARS

Logo

ns/M

onth Nov

QVR UTILIZATION--SEARCHES

0

10,000

20,000

30,000

40,000

50,000

60,000

2002 2003 2004

YEAR

SEAR

CHES

PER

MONT

H (N

ovem

ber)

Usage of the QVR System

The number of Logons System to the QVR and the number of searches has increased dramatically.

Currently 6,000–7,000 Queries/Drill-downs per workday!

Searches/MonthLogons/Month (November)60,000

30,000

02002 2003 20042002 2003 20042001

10,000

20,000

0

5

The QVR Principle:

The system must be

USER-FRIENDLYand

USER-DEFINED

The QVR Principle:

The system must be

USER-FRIENDLYand

USER-DEFINED

7

Logon QVR

Search Capability of the QVR System

QVR (1) (2) (3)

(Original/New/Quick)Search Screens

(5)QVR Person

Search Screen

(4)QVR HistorySearch Screen

Allows for searches in IMPAC data back to

1970Standard Hitlist and

Record Count

Allows for searches for all persons in the in IMPAC database

(applicants/grantees/committees) for last 12

years.

8

Program-Related Functions in QVR

Program-Related Functions in QVR

Search Capabilities

All Specific groups of projects can easily be identified via QVR .• Data is staged for QVR on a nightly basis from the IRDB, OLTP and

Central Accounting System (CAS). Users can search on a variety of search criteria including: Centers, training, fellowships, RFAs/PAs, council round, awarded status, Program Official name, etc.

Search Screen has specificProgram/Review Section

9

Program-Related Functions in QVR

Program-Related Functions in QVR

Select

10Program-Related Functions in

QVRProgram-Related Functions in

QVR

11Program-Related Functions in

QVRProgram-Related Functions in

QVR

Select

12Program-Related Functions in

QVRProgram-Related Functions in

QVR

13Program-Related Functions in

QVRProgram-Related Functions in

QVR

Search Capabilities

It has two “Public Queries" specifically designed to retrieve projects relating to Scientific Programs.

eSNAP AvailablePending ReviewPending CouncilPending Award

A series of Population Tracking Reports

14

Search CapabilitiesSearch Capabilities

Select “Retrieve Query” then “Public Query” to

access “Program” Public Queries

15

HTMLExcel®

Access® PivotTables®

SearchScreen

LogonQVR

Functionality of the QVR System

Hit List

Hit List

LINKSSnapshot

PI/Grant HistoryPublication history

AbstractSummary

NGASub-Projects

Application image

LINKSSnapshot

PI/Grant HistoryPublication history

AbstractSummary

NGASub-Projects

Application image

Basic Hit listBasic Hit list

(Detailed)

SummaryHit list

Enter OutputFormat

Enter Search Criteria

Print CentralPDF

Zip File

RésuméHit list

CustomDownload

StandardReports

Excel® MS Word®

16“Program-Related” Functions in

QVR“Program-Related” Functions in

QVR

Hitlist Features

The hitlist has a series of links:• Application snapshot, summary statement, abstract, NGA,

grant history, application image grant related publication and PI publications.

Snapshot:  The hitlists generated in QVR have a link to a Snapshot of every record.  For training grants the Snapshot has a section that details the current appointees

(see next slides). 

17QVR Hitlist FeaturesQVR Hitlist Features

Select

Click on envelope to send email to Program Official

Click on envelope to send email to PI.

Click on PI name to retrieve PI

Information—Committee

servicePublication history,

etc

Click to retrieve application image

Search Criteria

18

Snapshot FeaturesSnapshot Features

This section listsall trainees on

the training grant

This is aGrant Snapshot

of a T32.

This section listsbudget allocations

19

Program-Related Data FeaturesProgram-Related Data Features

Custom Download Capabilities

The Custom Download allows the user todownload a variety of data items

Over 250 Downloadable Data Items

Abstract TextTraining/Fellowships—many data items.

NIH Staff ContactsApplication/Grant Data

20

Custom Download CapabilitiesCustom Download Capabilities

Select

Note:Search criteria

21

User may download datain HTML format,

to an Excel spreadsheetor as a *.CSV file (Access)

Custom Download CapabilitiesCustom Download Capabilities

These are a few of over

250data items that may be

downloaded

Select

To view a full listof the downloadable

data items clickon “Column Glossary”

22

Custom Download—HTML FormatCustom Download—HTML Format

23

The following slides illustrate how to access these Standard Reports

QVR has 33 Standard Reports. Many of these specifically relate to Scientific Programs.

Program-Related Standard ReportsProgram-Related Standard Reports

24

The following slides illustrate how to access these Standard Reports

QVR Has 33 Standard ReportsQVR Has 33 Standard Reports

25

Standard ReportsStandard Reports

Select

26Standard ReportsStandard Reports

SelectThese are the

Standard Reportsthat provide specific

Program-relatedinformation

27

Standard ReportsStandard Reports

Note: Options to customize

Standard Report

Select

28Review Meeting Information

Standard Reports—PivotTableReview Meeting Information

Standard Reports—PivotTable

Note: PivotTable format allows the user to easily manipulate the data and incorporate additional

data items

29Review Meeting Information

Standard Reports—PivotTable Review Meeting Information

Standard Reports—PivotTable

Note: PivotTable ismanipulated to provide

convenient summary table

30Standard Reports

Grant SnapshotStandard ReportsGrant Snapshot

User may select any combination of snapshot sections

Select

31Standard Reports

Grant SnapshotStandard ReportsGrant Snapshot

Scroll to Bottom of Snapshot

32Standard Reports

Grant SnapshotStandard ReportsGrant Snapshot

Note:Training Information

33

Potential Areas where QVR could be enhanced to meet the needs of Scientific Programs

Potential Areas where QVR could be enhanced to meet the needs of Scientific Programs

• Additional Program-related items on search screen• Additional Public Queries useful to Program Officials• Additional Hitlist formats• Program-related items added to custom download• Creation of Public “Lists” of downloadable data items• Modification of existing Standard Reports• Additional Program-related Standard Reports 

34

Development Process Used by QVR Team

Development Process Used by QVR Team

• QVR team will work with ePUG to develop concept for additional information

• QVR team will develop prototype feature in close collaboration with staff

• Prototype of feature will be quickly developed• Prototype version of feature will be tested by

extramural staff• Feature will be refined as needed in close

collaboration with staff• New feature will be moved into production version of

QVR as soon as acceptable by staff• Feature may be further refined even though it is in

production