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8/13/2019 Returned Items
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Returned items
- We have two cases of the returned items
If the purchase order is Fully received (status: Received), or partially Received (Status:
Open order) If the purchase order is fully invoiced (status: Invoiced)
1st CasePO is only received even: Fully received (status: Received), or
partially Received (Status: Open order) only Packing slip Posted:Step 1:!efore "ost the "ac#in$ Slip for the returned items, $o to:"ath:%ccounts "aya&le ' "urchase Order ' hoose the "O ' uantity (ta&) ' feed the returned *uantity inReceived now field ! "inus%s follow:
Step #:"ost the "ac#in$ slip for the returned items"ath:%ccounts "aya&le ' "urchase Order ' hoose the "O ' "ost ' "ac#in$ Slip
+hen hec# that:
uantity is Receive ow. "ostin$ chec# &o/ is mar#ed
0 "rint "ac#in$ Slip chec# &o/ is mar#ed1 +ype the 2endor Return pac#in$ Slip no with 3R4 &efore it for Return pac#in$ slip5 +ype the 6%+7 (From Setup ta&)8 hec# lines *uantity and price (lines ta&)9 hec# "ac#in$ slip totals (from total &utton) IF eeded
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+hen clic# O$%
- Step &: +overify this transaction in eneral ;ed$erlic#'nuiries &utton Packing slip
Select the order ;ine and clic# vouc*er&utton
2oucher:
6r< =aterial Inventory (>I2OI76)r< %ccrued material
.
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2nd CaseReturned ite+s or an invoiced PO even purchase order is fully invoiced (status:
Invoiced) or partially invoiced (status: Received, or Open order) 'nvoice Posted
-. "urchase order is fully invoiced (status: Invoiced):
-ccounts paya/le Purc*ase order
Step 1: Find the wron$ invoiced purchase order you want to reverse to reenter the correct amount(+he item price is 5? SR &ut you enter it &y 5 SR, so we have to reverse the invoice (reate creditnote) and then re-enter it a$ain with correct amount)
Step #: lic# on 3Functions4 &utton and select create credit noteoption Select the "O that is &ein$returned, and then select the line that contains the returned item
Step 0: chec# the order you want to fully reverse
hec# the Select &o/ for the ri$ht "O and then clic# o# +hen o# for the 3update fully invoicedpurchase order4 messa$e
0
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otice:-36elete purchase lines4 chec#&o/ may &e automatically chec#ed when you Select the invoicechec# &o/, !>+ you have to >nchec# 36elete purchase lines4 chec#&o/.- Ones 36elete purchase lines4 &o/ will &e automatically chec#ed, and after clic#in$ o#, the old "Olines will &e deleted and new lines with ne$ative si$n will &e created automatically (See ne/tillustration)
Step 2: lic# "ost &utton and select invoice option
hec# that:
uantity is all. "ostin$ chec# &o/ is mar#ed
1
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0 "rint invoice chec# &o/ is mar#ed1 +ype an invoice no startin$ with R for Reverse5 +ype the 6%+7 (From Setup ta&)8 hec# lines *uantity and price (lines ta&)9 hec# invoice totals (from total &utton)
Click OK
Step &:+o verify the transaction in eneral ;ed$ero to 'nuiries&utton ' invoice
5
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Select the invoice
lic# 3ouc*er&utton
6r< %ccounts paya&le
r< Inventory material
-ccounts paya/le Purc*ase order
Step 4: "ost the correct transaction
Step 5: lic# on 3Functions4 &utton and select create credit noteoption Select the "O that is &ein$returned, and then select the line that contains the returned item
8
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.- Ones 36elete purchase lines4 &o/ will &e automatically chec#ed, and after clic#in$ o#, the old "Olines will &e deleted and new lines with ne$ative si$n will &e created automatically (See ne/tillustration)
6*en c*ange t*e unit price +anually to /e 1&7 SR
Step 8: "ost invoice with the correct unit price 5? SR
9*eck t*at:
uantity is all. "ostin$ chec# &o/ is mar#ed0 "rint invoice chec# &o/ is mar#ed1 +ype an invoice no with 3after it for ew5 +ype the 6%+7 (From Setup ta&)8 hec# lines *uantity and price (lines ta&)9 hec# invoice totals (from total &utton)
@
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+hen clic# OA
B
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."urchase order is partially invoiced
?
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So as post partial invoice that means we still have un-invoiced items remainin$, so as we e/plainedthe 36elete purchase lines4 &o/ function so we will not &e a&le to use the same way for reversin$ thepartially invoiced "O usin$: Function ' reate credit note+hus, we will use Receive now function
otice:We can do it in +wo steps &y postin$ pac#in$ slip for the returned *uantity (step ), and then postinvoice for the returned *uantity (step .)We can do it in One step &y postin$ invoice for the returned *uantity (step 0)
e will do t*e longest solution in 6wo step%
In the followin$ "O we received and invoiced 0@1 items from total of 5?? items, and still have 8items not yet received or invoiced
Step 1:!efore "ost the "ac#in$ Slip for the returned items, $o to:"ath:%ccounts "aya&le ' "urchase Order ' hoose the "O ' uantity (ta&) ' feed the returned *uantity inReceived now field ! "inus%s follow:
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Step #:"ost the "ac#in$ slip for the returned items"ath:%ccounts "aya&le ' "urchase Order ' hoose the "O ' "ost ' "ac#in$ Slip
+hen9*eck t*at:
@ uantity is Receive owB "ostin$ chec# &o/ is mar#ed? "rint "ac#in$ Slip chec# &o/ is mar#ed +ype the 2endor Return pac#in$ Slip no with 3R&efore it for Return pac#in$ slip. +ype the 6%+7 (From Setup ta&)0 hec# lines *uantity and price (lines ta&)1 hec# "ac#in$ slip totals (from total &utton) IF eeded
+hen clic# O$%
.
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+o see the financial effect, $o to:In*uiries ' "ac#in$ slip ' 2oucher
6r %ccrued =aterialr =aterial Inventory (>n-Invoiced)
Step 0:!efore "ost the redit ote for the returned items, $o to:"ath:%ccounts "aya&le ' "urchase Order ' hoose the "O ' uantity (ta&) ' feed the returned *uantity in
Received now field ! "inus
0
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%s follow:
Step 2:"ost the redit ote for the returned items"ath:%ccounts "aya&le ' "urchase Order ' hoose the "O ' "ost ' InvoiceThenCheck that:
uantity is Receive now. "ostin$ chec# &o/ is mar#ed0 "rint invoice chec# &o/ is mar#ed1 +ype an invoice no with 39!efore it for redit note
5 +ype the 6%+7 (From Setup ta&)8 hec# lines *uantity and price (lines ta&)9 hec# invoice totals (from total &utton)
1
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+hen clic# O$
+o see the financial effect, $o to:In*uiries ' Invoice ' 2oucher
6r =aterial inventory (>n-invoiced)
5
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r %ccrued =aterial
6r 2endor (%ccounts "aya&le)r =aterial Inventory
Step &: +o "ost the correct transactionFeed the *uantity in Received now field ! Positive sign+hen "ost ' Invoice ' Receive now%nd do the same as &efore
8