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CHAPTER- 2
REVIEW OF LITERATURE
In this chapter the focus is on the scanned literature on Application of
Information Technology in the Deemed University Libraries in Maharashtra.
2.1 INTRODUCTION
The desirable data was collected from different books as well as journal
articles, which was treated as a basis for the study.
Review of relevant literature is an important step for any research. After
formulating research problem, the process of reviewing the related literature was
started.
One of the basic information sources for finding out in the subject of library
and information science is a bibliography. Many bibliographies are available for this
purpose. AIU (1997) (Association of Indian Universities) published the bibliography
of PhDs dissertations in social sciences can be a basis material in this regard. All the
bibliographies published through AIU form 1980 to till this year. In support to this,
the bibliography of research in library and information science in India compiled by
Vijay Pathak, L.S. Ramaiah (1986) and P.S.G. Kumar (1987) were scanned as they
have covered research conducted at M.Lib.I.Sc. and Ph.D Level.
INFLIBNET website also searched for the relevant database for research, and
it was found that no any research has been done on application of information
technology in the deemed university libraries in Maharashtra.
In addition to this research, researcher reviewed few books and large number
of research articles. Starting from definitional analysis, users study, university
libraries, collection development, library services, library manpower, furniture, library
building, Budget, Library automation etc. which gave guidelines of the researcher for
developing questionnaire as well as for analyzing data.
17
2.2 DEFINITIONAL ANALYSIS
2.2.1 INFORMATION
The word “Information” was used for the first time in 1958 in place of
document. It was a wide term in comparison with document. The term became very
popular soon .Information is a collection of data that communicates some meaning.
Concise Oxford English Dictionary (2007) defines Information, “Facts or
knowledge provided or learned”.
Krishna K.N. & Singh Neena (2006) the author stated that , the output of
information has been increased much faster now, are compared to the last five
decades but their retrieval is comparatively less as compared to users’ needs. There is
need to bring out drastic change in their conventional print media in to digital form
irrespective of time, space and cost factors.
Borse T.R. (2001). The author stated about the close relationship between
information and information technology. It explains a basic mechanism of different
devices of information technology and cannotes how they are useful to store, process
and retrieve the information. He also states the present status of information
technology in Indian universities.
Cambridge International Dictionary of English (1996) defines Information as,
“Information is knowledge about something especially facts and news”.
Webster, Noah (1978) defines Information as, “an Informing or being,
informed; especially, a telling or being told of something”.
2.2.2 INFORMATION TECHNOLOGY
Today, information is an essential part of every one’s daily life. In order to
ensure better standards of living, people use information more intensively in their
daily activities. Thus information is required in every phase and every walk of life. It
is the result of human urges. Thus the availability of right information for the right
users at right time and in right cost becomes all the more vital. It means that the use
of information should be done properly. But the proper use of information is only
possible when the information is processed in a professional way by implementation
18
of various new types of technologies, some can be reached easily to the needy users.
Technology which is used in information handling is called Information Technology.
In its strictest sense “Information Technology” is the new science of
collection, storing, processing and transmitting information.
Sharma Nishi (2011) state that the,’ information technology is a concomitant
for promoting the growth and development of economy’.
Pravin K.Kumar (2011) quoted that “Information Technology has changed the
mode of publication of traditional sources of information”.
Sivmumaran K.S., B Jayaprakash, S.Gopalkrishnan & V. Geetha (2011) point
of view that ‘Information technology as the application of computers and other
technologies to the acquisition, organization, storage, retrieval and dissemination of
information.
Niran Adetoro and Christopher N Kiko (2009) stated “Information
Technology utilization in academic institutions of learning can act as a catalyst for
staff productivity and a means of improving institutional services. IT use has gained
global prominence as one of the key tools for the actualization of organizational
objectives. Further he stated that , ‘IT refers to the acquisition, processing, storage and
dissemination of vocal, pictorial, textual and numerical information by micro-
electronic based combination of computer and telecommunication.
Sahu (2008) Librarian Glossary defines IT as “A development of information
sources handled by computer and communication by electronic channels; database
can thus be accessed telephone and television links and computer output can be
transmitted in an electronic format directly to a remote receiver”
Sahu (2008) San Diego State University defines Information Technology as
“Information Technology includes matters concerned with the furtherance of
computer science and technology, design, development, installation and
implementation of information systems and applications”
Sahu (2008) Kathleen Guinee Wrote, described Information Technology as
“By Information Technology, I mean the tools we use to perform calculations, to store
19
and manipulate text, and to communicate. Some of these twentieth century tools
include; the adding machine, slide rule, and calculator for performing calculations, the
typewriter and word processor for processing text, and the telephone, radio and
television for communication”.
Kasirao V., Sheeladeri K. & Ramesh babu (2006). Information technology is
the effective tool for compact storage, easy retrieval and speedy access to information
in library and information centers. The developed country adopts quickly the new
methods of information technology. The paper presents one such a study which has
been carried out by surveying and IT among academic and corporate sector library
and information centers in and around Chennai.
According to Ebijuwa and To Anyakoha (2005), ICT as a tool used for
collection, process, storage, transmission and dissemination of Information.
Ali Amjad (2004). The term information technology is manipulated in many
ways, Macmillan Dictionary of Information technology defines it as ‘acquisitions,
processing, storage and dissemination of vocal, verbal, pictorial, textual and
numerical information by microelectronic-based combination of computer and
telecommunications’.
Jitendra Ahirrao (2003), defined the information technology as “The
Information Technology is a combination of information science, computer science,
communication and management science”.
Khode Subhash & Dhar Upinder (2003) in this paper author describes how
information technology tools such as internet, networking and electronic publishing
are helpful in successful implementation of the five lows of library science.
Kaur Amritpal & Nandan Naresh (2000) they discuss the impact of new and
emerging information technologies on Bhai Gurudas library Gurunanak Dev
University, Amritsar, provides current status of Computerization of library activities.
Again they mention about future plans of BGL regarding library automation.
R.Vohra and Davarpanah .M.R. (2000) discussed current status of IT
Application in Punjab Universityi Library and described the information technology
20
infrastructure and areas of IT application in library. Also the various problems the
library is facing in the IT application have been emphasized.
Nithyanandam K (2000) defined the work information technology, its
components, potentials, advantages and problems of IT. Further R.Vengan,
S.Ganesan, T. Anandan (2000) they have discussed the re-organization of these
automation of research documents, networking campus libraries, proposals to digitize
by using the available information technology and finally to create virtual reality
situation.
Mallikarjun Angadi & Mattaya Koganuramath (2001). Stated that the recent
great strides in technology present tremendous opportunities for human development,
but achieving that potential depends on now technology is being used. The fusion of
computing and communications, especially through Internet, has broken the bound of
cost, time and distances launching an era of global information networking that led to
exponential growth of literature in all fields and social work is no exception to it.
Ojha (1995). Basically ‘Information Technology’ is tools and applications
support through which or by means of which information is transferred, recorded,
edited, stored manipulated and disseminated.
Ishvari Corea (1993) Stated about the Information Technology as “Covering
all aspects of the art or science of processing data to produce of information”.
According to Gopinaath (1984). Information Technology connotes an
ensemble of technologies. They particularly cover the computer capability to store
and process information known as information processing and telecommunication
technology which are capable of transmitting information to distance.
Kulesh Kumar state in his article the meaning of Information Technology
“The Information Technology term is consisted of by two separate terms, i.e.
Information and Technology. These two terms used together have acquired special
meaning and interpretation during 1990’s. It is only recently that the term has been
used as a collective term for the whole spectrum of technologies providing the ways
and means to acquire, store, transmit, retrieve and process information in library and
information service field.
21
According to ALA Glossary, Information technology is the application of
computer and other technologies to the acquisition, organization, storage, retrieval
and dissemination in information. In fact fusion of information science and
technology has given birth to a new discipline called Information Technology.
In the Encyclopedia of Information and Library science, which is edited by
Ishvari Corea, the Information technology is stated as, ‘Covering all aspects of the art
or science of processing data to produce of information’.
San Diego State University defines Information technology as, ‘Information
technology includes matter concerned with the furtherance of computer science and
technology, design, development, installation and implementation of information
systems and applications’.
The Webster’s New Encyclopedia, describe IT, “The Information technology
is the collective term for the various technologies involved in the processing and
transmission of information. They include computing, telecommunication and
microelectronics.
According to Rowley Opines “Information technology means the collection,
storage, processing, dissemination and use of information. Thus we can define
information technology as those processes and technologies which are used in
acquisition and dissemination of information based on some electronic technology.
Somerwhile has stated “Information technology has resulted from a
convergence of computing technology and communication technology. Thus
information technology is the application of a wide variety of electronic technologies
to the information handling activities.
In the Domain of Library and Information services, Information technology is
meant for the use or application of various technologies such as computer,
telecommunications, word processing, micrographic, reprographics, video recording
and other electronic devices for the storage, retrieval, reproduction and dissemination
of information in a library environment.
According to UNESCO , IT is ‘ Scientific technology and engineering
disciplines and the management techniques used in information handling and
22
processing their application, computer and their interaction with men and machines
associated social, economic and cultural matters’.
Thus the term Information Technology is the collective term for the various
technologies involved in processing and transmission of information. They include
computing, telecommunication and microelectronics. Whereas Information
Technology is a development of information sources handled by computers and
communicated by electronic channels, databases can thus be accessed by telephone
and television channels and computer output can be transmitted in a electronic format
directly to a remote receiver.
2.2.3 INFORMATION TECHNOLOGY AND ITS APPLICATIONS
The application of information technology in libraries has brought tremendous
changes in the library services. The library provides information access to its users
through its print and electronic resources; routine and computer aided services,
resources, sharing and document delivery.
Rupali S. Sharnangat, Shinde P. A., Ingale R.N. (2013) stated that “the present
era is predominantly called information age or era of knowledge explosion”.
Information technology has come to say as an indefensible tool for library operations
and services. In the present era, information arena is witness to an exciting,
overabundance of technological advances which have to a great extent been
responsible for immeasurable enhancement in human knowledge. Again they defined
the term of information technology as, “information technology is the use of
computers and software to manage information.
In the research Sinha Kamla (2005) state that, future challenges in the field of
library and information science. Again he wrote, the LIS education which is the child
of the modern library, now face the challenge of a new environment which is itself a
product of new roots appearing new information technologies, new information
professions and service, again the author state that reference librarians need to
examine these changes, trying to understand how they affect the relationship between
librarian and client, and the client’s interaction with sources of information.
23
Munshi (2006) she states that, a computerized library offers new challenges to
an emerging breed of digital librarians, as well as it is used for several purposes in
academic libraries.
Vyas, K.N. Grover and V.K.Kawatra P.S. (2005) explained, the information
technology will play a vital role in the 21st century. There is a sure indication that the
conventional paper based document. Again they state, new technology will
encourage the advent of research project wider in scope than at present, a trend
towards more collaborative research, and greater cumulation of research findings than
at present innovations such an electronic mail or computerized library catalogues
make information available at low cost and over great distance.
S.Seetharaman (2003) has stated the same reason of why libraries apply
technology? In coping with the present atmosphere.
R.Vora and M.R. Davarpanah (2000) discussed current status of IT application
in Punjab University Library and described the information technology infrastructure
and areas of IT application in library. Also the various problems the library is facing
in the IT application have been emphasized.
N. Suryanarayana (1999) , C.Pradep, P Ganesh and E Rama Reddy (1999)
raised the issues related to the role of academic libraries also offers few IT
applications in academic libraries also offers few things to manage the IT use in
academic libraries and noted the change in academic libraries.
In another research work K.Tata Rao and others (1997) and Nithyanandam
(2000) have noted the influence of emerging technology on academic libraries and
how technology can be adopted in academic libraries and its impact and some
suggestions have been made for future academic library services.
N.Suryanarayana (1999) and C.Pradeep, P Ganesh, E. Rama Reddy (1999)
raised the issues related to the role of academic libraries also offers few IT
applications in academic libraries also offers few things to manage the IT use in
academic libraries and noted the change in academic libraries.
Mukesh Saikia (1997) extended his study and noted the impact of information
technology in Tezpur University library and drawn some suggestions.
24
David Bundy (1996) explains the modern technology tool and its use as video
conferencing and its advantages. On the other hand T. Ashok Babu (1997) noted the
problems while using the applications of information technology and suggested its
scope in near future. Padma V.Upadhyaya (1997) defines the need of information
technology in libraries and its impact on libraries.
J. Arora and Sharanpal Kaur (1992) explore that intermideatories including
librarians and information and information scientists should channelize their resources
to promote the direct interaction between the users and information bank.
T.Viswanathan (1991) has suggested the technology to implement emerging
technologies in library. He has further suggested that libraries and IT to cope with the
rapidly multiplying literature and its demand all over the world.
Haravu and others (1991) was reported that computer application for library
and information work in a corporate R &D centre in India.
Shulze (1961), Ayres (1967), Chamis (1968), Whitehead (1980) cited some
examples of west some of the Indian cases in this area.
2.2.4 LIBRARIES AND COMPUTERS
The entries of computer in libraries were in the decade of 1950s. At that time
the cost of software is very high. After the decade of 1950s the prices of hardware and
software are reduced as a result computerized services started. In the year 1960 first
time ‘American Chemical Society’ published a journal of chemical citation with the
help of computer. In the 1980 computer communication network started, with the
help of micro computer.
The different studies which have been carried out, very few studies can be
termed as critical analysis of computerized libraries in India. Sharma Prahlad (2005)
state that, the role of computer in library automation and needs of computer use in
library. Mrs. Dalve Daya (2003) examined the nature and pattern of e- resources on
digital libraries and its related aspects.
According to EFY report (2003) by the electronic media we can one set to
replace paper book in near future. Suzie Allard (2002) stated in the research work the
25
digital library as the new way of carrying out the functions of libraries encompassing
new types of information resources.
Mrs. Kamble Veena (2003) in her research work defines the process of
digitization and digital library. Kamaiah and Anuradha (2000) have explained the
significance of the concept and birth of virtual library. It has proved to be a great help
in the virtual library of 21st century academic library. R.P.S. Dhaka and Kamlesh
Aroara (1995) they both have mentioned that the importance of computers in library
field and they describe the picture of a modern library. Dr.Seva Singh (1990) describe
that, in India the library and information field and some libraries and research
organizations have introduced computer system to automate their functions.
In the other research work J.N. Sharma (1989) pointed out the importance of
electronic computers and also the other items of the new information technology. It
has revolutionized library operations and services. S. Dutt (1987) has mentioned that
the advent of computers have changed the librarians attitude towards libraries day to
day routine. He explained the basic of computers for librarians and the need of
computers.
2.2.5 UNIVERSITY LIBRARY
A University library is the heart of a University. Dr.Shankar Dayal Sharma,
late President of India, while inaugurating the Eight World Book Fair on 5th February
1988 in New Delhi, said, “ A library is more important than a University, because a
library can function without a university whereas a university cannot function without
a library”.
The University Library serves as a vital link in the chain between research and
practice. It remains the centre of all academic activities of the university. It remains
more than a library, a laboratory or a workshop. The well organized and properly
administered university library serves as an invaluable aid in the conservation of
knowledge and ideas by acquiring and processing reading material. It serves as an
active force in the teaching and research programmes through direct assistance to the
faculty members, research scholars and students. A quality education is impossible
without a good library. So the university libraries have a varied role in higher
education.
26
The value of libraries in higher education has been emphasized in various
commission reports.
Calcutta University Commission (1917-19) told that “It is right and proper that
the university should provide great libraries and great laboratories for research with
great scholars to direct them”.
The University Grant Committee (United Kingdom) report (1921) stressed
about the university library as, “The character and efficiency of a university may be
gauged by its treatment of its central organ the library. We regard the fullest
provision for library maintenance as the primary and most vital need in the equipment
of a university is mainly a question of learning how to use the tools and if the library
tools are not there how can the students learn to use them”.
Thomas Parry (1967) the University Grants Committee Report of United
Kingdom (1921) by adding a statement that, ‘this is as true today after forty five years
as it was when it was written”.
University Education Commission (1948-49) Realizing the efficiency of
libraries in higher education programmes, the education commission of India, under
the Chairmanship of Dr.S.R.Ranganathan report aptly describes the place of library in
higher education. The library is the heart of all the university’s work, directly so as
regards its research work and indirectly as regards its educational work which derives
its life from research work. Scientific research needs a library as well as its
laboratories while for humanities research, the library is both library and laboratory.
Both for humanistic and scientific studies, a first class library is essential in a
university.
Truman’s Commission (1948-49) says about the University libraries as, “the
library is second only to the instructional staff in its importance for higher quality
instructions and research.
Kothari Commission Report (1964-66) suggested that , “No new university,
college or department should be set up without taking into account its library needs in
terms of staff, books, journals, space etc. Nothing could be more damaging to a
growing department than to neglect its library or to give it a low priority. On the
27
contrary, the library should be an important centre of attraction on the college or
university campus”.
Paul Buck’s (1964) famous observations about the university library referred
to as his ‘credo’ are worth mentioning here-
a. The library is the heart of education.
b. Methods and fashion in education change from generation to generation, but
each generation uses the library as a means of realizing its terms, hence the
library remains the great conservator of learning.
c. A quality education is impossible without a quality library.
d. You can’t have quality faculty without a quality library.
e. A library is vital to proper exploitation of our intellectual resources.
f. The library is essential to maintenance of free access to ideas, and to the
functioning of the untrammeled mind.
According the Gelfand (1968) “the fundamental role of the library is
educational. It should not be operated as a mere sore house of books attached to a
reading room, but as a dynamic instrument of education. It should feed the intellect
of the student, encourage the researches of the faculty, and invite all who enter its
house to partake fully of its intellectual and cultural fare”.
To quote Line (1968) “the foundation of the university library is to bring
together information or knowledge on the one hand and human beings on the other”.
It is understood that no system of higher education can produce better result
without a strong library at its centre. Educational requirements and methods have
greatly changed and broadened and both faculty and students are becoming more and
more dependent on libraries.
2.2.6 DEEMED UNIVERSITIES
The UGC Act 1956 doesn’t seems to provide any clear definition of a deemed
university, then also this university is differ from regular universities.
The status allows full autonomy in courses, syllabus, admission and fees.
28
According to websites (deemeduniversitiesinindia) (2013) Deemed University
is as follows.
-It is autonomous in the sense of setting its own educational agenda. (Courses,
Syllabus, Teaching methodologies etc.).
-It is administratively autonomous in the sense that is does not need to abide
by the rules and regulations of any other university on administrative matter.
-It can award degrees under its own name, instead of that of a university to
which it is affiliated.
-It cannot be an affiliating university of the sense of allowing other
instructions to affiliate themselves to it.
- It cannot be a purely teaching institution. Research has to be an integral part
of its activities.
a) Difference between Deemed and Autonomous University
Every University will be autonomous under its constitutions subject to certain
rules and regulations to be followed internally. Deemed status is granted by external
legal body to each university subject to compliance of certain rule and regulations
imposed by such body. Autonomous is internal and deemed is external factor.
b) Difference between Deemed and Regular University
The Deemed University status enables not just fully autonomy in setting
course work and syllabus of those institutions and research centre, but also allows it to
set its own guidelines for the admissions, fees, and instructions of the students.
The parents universities of these deemed university cannot control its
administration, though the degree of deemed universities are awarded by the parent
university. However may deemed universities are allowed to award degrees under
their own name.
The Radhakrishnan Commission (1948) devoted a chapter on deemed
university it say’s ‘During the earlier years of the nationalist movement a number of
institutions of higher education’s were established independent of the government and
29
its support, determine to work out their own destinies in the spirit of free India.
Though their difficulties and discouragement were great and the morality among them
high, a few of them survived and have justified the heroic struggle they made.
The commission suggested that in order to give these institutions university
status the government may consider adapting the method of creating universities by
charter.
2.2.7 MAHARASHTRA STATE
Maharashtra is a part of western India. It is India’s third largest state by area
and second largest by population. The state covers an area of 307, 731 sq. kilometers.
(118,816 sq m.) or 9.84 % of the total geographical area of India. It is bordered by the
state of Madhya Pradesh to the north, Chhattisgarh to the east, Andhra Pradesh to the
southeast, Karnataka to the south, and Goa to the southwest. The state of Gujarat lies
to the northwest, with the Union territory of Dadra and Nagar Haveli sandwiched in
between. The Arabian Sea makes up Maharashtra’s west coast.
Ambala Yellosa .Ed. (2009) Mumbai, the capital city of the state, is India’s
largest city and the financial capital of the nation. Marathi is the official and most
widely spoken language. Maharashtra is the richest state in India, contributing to 15
% of the country’s industrial output.
2.2.7.1 History
In the 17 th Century, the Marathas rose under the leadership of Chhatrapati
Shivaji against the Mughals who were ruling a large part of India. After the third
Anglo-Maratha war, the empire ended and most of Maharashtra became part of
Bombay state under a British Raj. After Indian independence, Maharashtra Samyukta
Maharashtra samiti demanded unification of all Marathi speaking regions under one
state. The first state reorganization committee created the current Maharashtra state
on May 1, 1960. The Marathi speaking areas of Bombay state, Deccan states and
Vidarbha united to form the current state.
The Nasik Gazetteer state that in 246 B.C. Maharashtra is mentioned as one of
the places to which Asoka sent as embassy, and Maharashtra is recorded in a
Chalukyan inscription of A.D. 580 as including three provinces and 99, 000 villages.
30
The name Maharashtra also appeared in a 7th century inscription and in the account of
a Chinese traveler, Hiuen-Tsang. In 90 A.D. Vedishri, son of the Satavahana king
Satakarni, the “Lord of Dakshinapatha, wielder of the unchecked wheel of
Sovereignty”, made Junnar, thirty miles north of Pune, the capital of his kingdom. In
the early fourteenth century the Devgiri Yadavs were overthrown by the northern
Muslim powers. Then on, the region was administered by various kingdoms called
Deccan Sultanates.
2.3 USERS’ SURVEY
Bare (1966) views “Periodically it is necessary to canvas the user’s population
of a library to determine whether the objectives of library are being met”.
Coover, Robert (1969) States “A determination of the needs of users is
absolutely essential to the management of an information center.”
Kawatra (1985) describes in his article attitude of users, reasons for
conducting user studies and findings of user studies, he gave major findings as,
-The study carried out by Kennedy, to explore the attitudes of academic
librarians towards older adult users of the library. It was found that age is not
necessarily a debilitative to learn in older adults.
-Chruchlands & Nedlands carried out surveys of student attitudes to their
respective libraries.
UGC describes ways for promotion of reading habits and Library Association
emphasizes on user education. D.N.Dutta has given practical hints for using libraries,
S.R. Ranganathan has given annotation on user’s survey in his article he has further
given stress on book selection, organization, function, inter-library loan, catalogue,
circulation, reference service, library administration, documentation etc. It can be
concluded that users are prime factor of library. Therefore, for full satisfaction of
users, their requirements of needs should always be considered.
2.4 COLLECTION DEVELOPMENT Osborn (1980) State about collection
development as, “The concept of collection development, which is relatively recent
terminology in library science, makes explicit that there has to be planning behind the
31
growth or maintenance of collections, and the collections at any given time in the
future should be the result of development rather than evolution. The concept
implies that collection response to changing conditions is to be a part of a
predetermined, definable system of relating the collection to the community, managed
by the librarian”.
Osborn further states about collection management that, it has been used
synonymously with “collection development” as a comprehensive term including
selection, maintenance, and the planning and policy-making functions.
Hannaford’s (1980) assertion is that “Collection development is one of the
most discussed and still least well-known areas within librarianship”.
Veer (2010), State as about collection development as “Care should to taken at
the time of planning of collection development policy with regards to requirements of
users” Further he can be concluded that the “collection development comprises
various activities such as selection, acquisition, collection management etc.”
2.4.1 BOOK SELECTION
Katz William A. (1980). Identifies importance of book selection policy and
also indicates role of book selection in collection development. Maccolvins, Demand
theory, Dewey. Best book to the largest number of the readers at the least cost and
Drury. Right book to the right reader at the right time. These principles for book
selection which are always useful for book selection procedures.
Ranganathan (1966). Had given golden rules for book selection, which covers,
“the idea is to select a book only after inspection and perusal, high character and
integrity on the part of the library profession, it should be the joint responsibility of
the library staff and teaching staff, save the time of the staff by eliminating time lag in
book selection, judge not hastily or light-heartedly, reject not easily err on the side of
selection rather than rejection”.
Dr.Ranganathan and Gopinath (1966) stated about the book selection
procedure as, “In some libraries, book selection work is done at the end of financial
year”. While as per UGC standards, it should be scattered throughout the year.
32
On the view of book selection, another most important article of Pankake
(1994). It is very informative and useful. He describes the function & responsibilities
of collection development, management of collection development and new issues
and old ideals of collection development. It us concluded that, considering the
importance and increasing cost o books, selection of proper books in existing situation
is essential.
2.4.2 LIBRARY COLLECTION
Library collection contains books as well as non-book materials.
Kaula (1983) indicates about the collection development i.e. “uniform policy for
building the collection including subject, scope, depth of coverage and types of
materials should be enforced”.
However, R.G. Prasher (1993) describe in detailed about developing library
collection form selection and acquisition of books and non-book materials to
problems created in collection development in India.
2.5 LIBRARY SERVICES
In the electronic age the emergence of the Internet, particularly the WWW as a
new medium of information storage and delivery, represents revolution, which would
have a lasting impact on the information delivery system in the 21 century.
Increasing number of publishers are using the Internet as a global way to offer their
publications to the international community of scientists and technologies.
According to Singh Rupinder. (2011). providing borderless and boundless
information services is called Globalization of library services. Further he states that
in the context of library and information science and services, globalization signifies
the application of information and communication technologies in reaching the
general masses even in the remotest area of the world.
Kawatra (2005) stated that the role of a library is to provide access to its
carefully planned collection. If electronic resources on the Web and Internet are
treated as new media of information access and its delivery, the libraries have to play
their role for selecting, evaluating, describing, annotating and providing intelligent
access to electronic information available on the Web.
33
Chandran D. and Patil S.K.(2000). Both have discussed the use of internet
resources and infrastructural requirement for networking and network based services
in S.V. University and Pune University respectively.
Gaddagimath and Jange Suresh (2000). Both have concluded the future plans
of the Gulbarga University Library for extending its services in a networked
environment for resource sharing.
Jajoo B.H. and Ashok Jambhekar (2000).have mentioned the library services
of Vikram Sarabhai Library at IIM, Ahmedabad on IAN. Further B. Ramesh Babu
(2000) highlighted the recent development in OPACs namely OPAC in the west,
described the features of web OPAC, its advantages, disadvantages and the system
requirements for the design and development of web OPAC. In another research
Satish K. Mariyappagondar and S. Jayashree (2000) both have discussed a model for
implementation by way of creating profile based SDI services by e-mail also the
possibilities and mechanisms for archiving the information.
Maheshwarappa B.S., N. Vijayalaxmi and P.G. Tadsad (2000). Examined the
issue to be addressed and strategies to be followed for exploiting networks
information resources for providing information services in Indian Libraries.
Chopra Y.L. and Bhaskar Mukherjee (2000) both have analyzed the use of IT
application in the library services at the university library of RDVLL, Jabalpur
analysis was based on the user profiles maintained by the university library.
In another research Shanmugam (2000) briefly discussed the idea of internet
rather than the technology part of it and its advantages application to information
services environments.
Shridhan S. (2000) provided an overview of the reference sources and services
available in the internet. It critically examines the merits and demerits of internet
based reference services. Anuradha K.T. (2000) discussed the different types of CAS
available on the net and tried to provide a holistic view on offering CAS via internet
by making users aware of such kind of services.
34
2.6 LIBRARY MANPOWER
In the AIU published bibliography, it was observed that 146 Ph.D theses
accepted by different universities in India, 15 (10.24 %) were related to manpower
problems in libraries. However these theses deal with the areas of the subject about
job satisfaction, placement, work environment or professional manpower needs etc.
further these theses consider different types of libraries.
In the state of Maharashtra, Karnataka and Himachal Pradesh Government and
AICTE and NCTE the staff pattern is based on strength of students while Kerala
Government and UGC guidelines are based on workload.
Further, Sewa Sing and A. Amudhavalli stated that “Academic libraries ought
to be staffed with user –oriented professionals who not only understand their user
community and its need, but also know learning resources. Again he stated that,
manpower development is professional development i.e. the development of new
competencies and skills and appropriate knowledge among the working librarians to
cope up with the new situations. On this front, general and advanced level continuing
education programmes should be launched on a large scale.
According to Geisler (2002) & Pandey Ravidra (2002) “HR planning is the
process-including forecasting, developing and controlling by which a firm insures that
it has the right number of people and the right kind of people at the right places at the
right time doing work for which they are economically most useful”.
Wendell Frech (2002) & Pandey Ravindra (2002) Human Resource Planning
may be defined, “as the process of assessing the organizations human resources needs
in the light of organizational goals and making plans to ensure that a competent,
stable work force is employed”.
According to E.M.Vetter,& Pandey Ravindra (2002) Human Resource
Planning (2002) is “a process by which an organization should move from its current
manpower position to its desired manpower position. Through planning, management
strives to have the right number and right kind of people at the right places at the right
time, doing things which result in both the organization and the individual receiving
maximum long run benefit”.
35
Leon C Megginson (2002) is the opinion that, human resource planning is “an
integrated approach to performing the planning aspects of the personnel function in
order to have a sufficient supply of adequately developed and motivated people to
perform the duties and tasks required to meet organizational objectives and satisfy the
individual needs and goals of organizational members”.
Jaya Kumar Jammalamdaka (1995) has conducted a research on Professional
attitudes towards library computerization; a study of university and special libraries in
Andhra Pradesh. He suggested that the staff attitude towards library computerization
is not encourasing.
It can be concluded that, Human resources plan must incorporate the human
resources needs in the light of organizational goals. That means, there should be
uniform staffing pattern for university libraries in general and deemed university
libraries in particular.
2.7 LIBRARY FURNITURE AND EQUIPMENT
Seetharama (1990) given guidelines for planning of furniture and equipments
which covers factors of planning, items of furniture and its selection, library and
office furniture, office equipments, reprography equipment, Audio-Visual aids,
computer / data processing equipments etc.
AICTE (1990) has given essential and desirable norms for reader’s tables and
chairs, book racks, reference shelves, periodical stands, furniture for librarian etc.
It can be summarized that, attractive and well furnished library be helpful to attract
the readers towards the library.
2.8 LIBRARY BUILDING
Seetharama (1990) given planning and guidelines about the construction of
library Building. These guidelines are about space planning, internal planning,
planning of library building, criteria and designing and has also given Indian
standards etc. This is supposed to be significant contribution of S.Seetharama.
AICTE, NCTE and UGC also had given guidelines about University Library
Buildings.
36
Devarajan (1999) described “the library building, furniture and equipment are
very important, so far as preservation of reading material and providing effective
services are concerned”.
It can be summarized that, comfortable and adequate space is necessary for University
Library Building.
2.9 FINANCE
Banki (1974) “Budget is a comprehensive document, containing the detailed
estimates and the plans for the financial transaction to carry out its programme
effectively during a fiscal period”
Wilson and Tauber suggested three ways in which librarian can prepare
budgetary estimates. They are i). by comparison with past expenditure; ii) by
budgeting in accordance with the work programme; and iii) by using arbitrary
standards and rules.
Bavakutty (1985) states “Finance is another serious hindrance to the growth
and proper functioning of libraries. The funds are quite often inadequate but
unfortunately the available funds are also not always spent.
University Education commission (1948-49) The Education commission as
early as 1948-49 had suggested that “there is no doubt that in most of our universities
the annual grants for libraries are very inadequate.
Devarajan (1999) Emphasized in his article that “it is often found that college
and University libraries continued to suffer from lack of proper financial support.
Increased financial support is needed not only to meet the varied demands of their
increasing users but also to meet the increase in the cost of documents.
2.9.1 BUDGETARY NORMS AND STANDARDS
Kothari commission (1964-66) Report on Education has recommended that
“There is no formula for estimating with precision how much money a University
should invest in its libraries.
It has been found that the expenditure on library in relation to total
educational expenditure of the university has gone up from 1.88 % in 1951-52 to 4.04
37
% in 1960-61, by which time the grants provided by the UGC had begun to make an
impact.
The University Education Commission has suggested about 6.5 % of
educational budget as reasonable expenditure on libraries. But this could vary say
from 6.5 % to 10 % depending on the state of development of each university library.
It may also be suggested that, as a norm, a University should spend each year
about Rs. 25 for each student registered and Rs. 300 per teacher.
Khurshid Anis (1972) the recommendations of the Hunter Commission (1972)
about special grants to libraries were actually the first official statement stressing the
need for assistance to libraries attached to institutions of higher learning.
Indian University Commission (1902) under the chairmanship of Sir Thomas
Raleigh was appointed by Lord Curzon in 1902. The commission paid special
attention to the University libraries and found that, “of the present University libraries
there is not much to be said. The library at Madras appears to be entirely neglected.
Bombay has good collection of oriental and other books, but the library is little used
by graduates and hardly at all by students. Calcutta has a library and money has been
granted for the purpose of making it supplementary to other libraries in Calcutta. It is
open to fellows and to persons permitted by the syndicate to use it for the purpose of
library research. The Allahabad University has no library; Lahore has not a very large
University Library.
Calcutta University Commission (1917-19) the commission pointed out that
the majority of academic libraries did not provide open access to their collection and
books could not be borrowed for home use. The general observation of the
commission about the university and college libraries is that in general the libraries
are quite inadequate for the needs of the students and still more for those of the
teachers.
The commission was of the view that “one of the greatest weaknesses of the
existing systems is the extraordinarily unimportant part which is played by the library.
Raj Committee (1982) Karnataka University suggested 20 % of university
budget for libraries.
38
AIU Report (1986) on National policy on University libraries 10 % of total
budget of university libraries.
ICAR and Agricultural University Libraries Commission (1967) headed by
Dr. Dorothy Parker, suggested that “it is recommended that at least 6 % of the total
annual budget of each institute or university be allowed to the library for its annual
operation”.
Ranganathan (4th plan) advocated for 10 % of total university budget as library
expenditure. He further stated that “per capita expenditure on university and college
libraries should be Rs. 20 per student and Rs. 300 per teacher or Rs. 50 per student.
The University Education Commission (1948-49) offers strongly emphasizing
the important role of libraries in education.
The commission suggested Rs 40 per student as the normal expenditure to be
incurred on libraries. It this recommendation is adopted by all the Universities and
the affiliated colleges the expenditure will be, in addition to what is being incurred at
present, 4 % of the total budget.
The UGC (1957) appointed a library Committee in 1957, under the
chairmanship of Dr. S.R.Ranganathan to look in to the conditions of the University
and college libraries in India.
It is seen from the reviewed literature that, library expenditure should be in the
range of 4 % to 10 % of the total institutions budget. However, with regards to library
budget it should be allocated on the basis and in the range of Rs. 20 per student and
300 per teacher of Rs 50 per student.
2.10 LIBRARY AUTOMATION
Extensive use of computers in University Libraries of India is now a well
known fact. Computerizing university library is a changing phenomenon to
revolutionize the traditional libraries. Different studies has been carried out to
analyses the status of computerization in India.
Olaniyi O.M., A.Omotosho, E.V. Oluwatosin, etc. (2012) “Automation of the
library is a key elements for industry”. Sashi Prabha singh and R.S.R.Verulakshmi
39
(2012) with the introduction of technology, the scenario has totally changed as today
they can provide information 24 *7, crossing all the geographical boundaries. This
was possible because of the use of computers and accessing the networking and
consortia. Again they stated that with the fast technological developments, user’s
information requirements are becoming more and more personalized so libraries are
entering into a new era of using newer technology.
Reddy Y. Nagi, Ali Yakub (2006) Indira Gandhi Memorial Library,
University of Hyderabad, has computerized all its in house operations and provides
information technology based services over the networks to the users. In this paper
author attempts to evaluate the services provided by the library in the IT environment
and also find out the user satisfaction based on a questionnaire survey.
Tripathi, C.Lal and Kumar (2002) describe library automation,”Principally the
use of computers, associated with magnetic tapes, disks optical disks, etc, computer
based products and services I library work. Further he stated that, library automation
is the- Computerization of all the housekeeping operations of the library, Operate a
computerized library management system, Ingrate needs information technologies,
Offer new services based on the technologies and also integrate the traditional library
operation in the era, and Improve control over increased volume of work load of the
library.
Shibu Ray S. and Shynu Ray S.(1999) , Devarajan (1999), Udofiation Udofia
(2001) describe library automation in cataloguing and serial control along with
present scenario and the applications of information technology in the college and
University libraries along with merits of application of computer to library.
Library automation can influence in various manners. Some of the areas are
as fallows.
-To improve the level of information service and quality of information
products.
-To fulfill such needs that cannot be achieved by manual system.
Saha Anant Lal (2002) has conducted a study on ‘Information and library
network (INFLIBNET) a case study of university libraries and information centres in
40
Gujrat’ in Sambalpur University. He mentioned the importance of INFLIBNET center
and the role of this center in automation of university libraries of India.
Amjad Ali (1995) observed that the computer has provided to be the most
powerful tool for management of information. But in the Indian universities its
potential has not been realized properly. Further they stated that the universities
libraries have to face the challenge of computer the gap in library profession will
adversely affect the overall processes of education.
In this context Haravu L.J (1993) felt that there was very little activity in the
libraries of the country and that library automation in fact was conspicuous by its
absence. He described library automation efforts in the country and on software
development in the country for library automation and the library and information
networking scene in the country.
In the same way TAV Murthy, V.S.Cholin, J.Chandraiah, Yogendra Singh,
K.C. Dabas, Sew Singh, Nasib Gilli and Sheela Dabas (2003) all have discussed the
library automation scene in university libraries of India discussed the problems and
prospectus.
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