REVISED AGENDA - southboroughtown.com€¦ · [RECEIVED 1 By Town ClerWamb at 3:37pm, Sep 17, 2020] Town of Southborough, MA Meeting of the Board of Selectmen September 22, 2020,

Town of Southborough, MA Meeting of the Board of Selectmen

September 22, 2020, 6:30 P.M.

REVISED AGENDA

Pursuant to Governor Baker’s March 12, 2020 Order Suspending Certain Provisions of the Open Meeting Law, G.L. c. 30A, §18, and the Governor’s March 15, 2020 Order imposing strict limitation on the number of people that may gather in one place, this meeting of the Southborough Board of Selectmen will be conducted via remote participation to the greatest extent possible. Specific information and the general guidelines for remote participation by members of the public and/or parties with a right and/orrequirement to attend this meeting can be found on the Town of Southborough’s website, at https://www.southboroughtown.com/. For this meeting, members of the public who wish to watch or participate in the meeting may do so in the following manner by finding the meeting at: https://www.southboroughtown.com/remotemeetings. No in-person attendance of members of the public will be permitted, but every effort will be made to ensure that the public can adequately access the proceedings in real time, via technological means. In the event that we are unable to do so, despite best efforts, we will post on Southborough’s website an audio or video recording, transcript, or other comprehensive record of proceedings as soon as possible after the meeting.

I. Call Meeting to Order

II. Public Comment

III. Scheduled Appointments (Board may vote) a. Volunteer interviews:

i. Annie Pfaff, Historical Commission; term 6/30/23 ii. Seath Crandall, Recreation Commission; term 6/30/23

b. Tom Laflamme, IT Manager – Appointment of Part-Time Technical Specialist position c. Barry Rubenstein – Renewal cable agreement for Charter Communications d. Lori Karlsson - Request for Local Approval for St. Mark’s Faculty Childcare Option e. Brian Ballantine, Finance Director – Budget update f. 8:00PM – John Butler – Presentation on DPW Transfer Station

IV. Reports a. Chairman’s Report

i. Process for Entertainment License requests ii. Department/Committee liaisons

b. Members’ Reports i. Update on Deerfoot Road Ext.

c. Town Administrator Report

V. Consent Agenda a. Approve Open Session Minutes: September 8, 2020 b. Appoint Julia Fontana as Part-Time Dispatcher per Chief Paulhus’ recommendation c. Declare maximum useful life of E-One Fire Truck as 20 years as condition of bond d. Approval of Policy on Complete Streets e. One-Day alcohol license applications, Chestnut Hill Farm Events: Fall Fun on the Farm, October 4 and October 11;

Brew Moon Hike, October 10 f. Approval of Capital Planning – School Research Subcommittee Charge g. Appoint Jason Malinowski and Kathy Cook to Capital Planning – School Research Subcommittee h. Approve Common Victualer Applications: NY Bagel Factory @ 20 Turnpike Rd. and 205 Turnpike Rd. i. Approval of one-year extension Golf Course Management contract with New England Golf j. Accept resignation of Lisa Braccio from SHOPC k. Appoint Chelsea Malinowski as Board of Selectmen representative to SHOPC, term of 6/30/2021

VI. Other Matters Properly Before the Board (Board may vote) a. Review of next steps for Downtown zoning b. Review of ADA Grievance policy c. National Grid notice of vegetation management

VII. Public Comment

VIII. Adjournment

Martin Healey, Chairman

UPCOMING MEETINGS October 6, 2020 October 20, 2020

https://www.southboroughtown.com/remotemeetings

aberry

Received

https://www.southboroughtown.com

[RECEIVED 1By Town ClerWamb at 3:37pm, Sep 17, 2020]

Town of Southborough, MAMeeting of the Board of Selectmen

September 22, 2020, 6:30 P.M.

Pursuant to Governor Baker’s March 12, 2020 Order Suspending Certain Provisions of the Open Meeting Law, G.L. c. 30A, 18, and the Governor’s March 15, 2020Order imposing strict limitation on the number of people that may gather in one place, this meeting of the Southborough Board of Selectmen will be conducted viaremote participation to the greatest extent possible. Specific information and the general guidelines for remote participation by members of the public and/or partieswith a right and/orrequirement to attend this meeting can be found on the Town of Southborough’s website, at https://www.southboroughtown.com/. for thismeeting, members of the public who wish to watch or participate in the meeting may do so in the following manner by finding the meeting at:https://www.southborouhtown.com/remotemeetings. No in-person attendance of members of the public will be permitted. but every effort will be made to ensurethat the public can adequately access the proceedings in real time, via technological means. In the event that we are unable to do so, despite best efforts, we will poston Southborough’s website an audio or video recording, transcript, or other comprehensive record of proceedings as soon as possible after the meeting.

I. Call Meeting to Order

II. Public Comment

III. Scheduled Appointments (Board may vote)a. Volunteer interviews:

i. Annie Pfaff, Historical Commission; term 6/30/23ii. Seath Crandall, Recreation Commission; term 6/30/23

b. Tom Laflamme, IT Manager — Appointment of Part-Time Technical Specialist positionc. Barry Rubenstein — Renewal cable agreement for Charter Communicationsd. Lori Karlsson - Request for Local Approval for St. Mark’s Faculty Childcare Optione. Brian Ballantine, Finance Director — Budget updatef. 8:00PM — John Butler — Presentation on DPW Transfer Station

IV. Reportsa. Chairman’s Report

i. Process for Entertainment License requestsii. Department/Committee liaisons

b. Members’ Reportsi. Update on Deerfoot Road Ext.

c. Town Administrator Report

V. Consent Agendaa. Approve Open Session Minutes: September 8, 2020b. Appoint Julia fontana as Part-Time Dispatcher per Chief Paulhus’ recommendationc. Declare maximum useful life of E-One Fire Truck as 20 years as condition of bondd. Approval of Policy on Complete Streetse. One-Day alcohol license applications, Chestnut Hill Farm Events: Fall Fun on the Farm, October 4 and October 11;

Brew Moon Hike, October 10f Approval of Subcommittee Charge for review of Woodward & Neary Schoolsg. Approve Common Victualer Applications: NY Bagel Factory @ 20 Turnpike Rd. and 205 Turnpike Rd.h. Approval of one-year extension Golf Course Management contract with New England Golfi. Accept resignation of Lisa Braccio from SHOPCj. Appoint Chelsea Malinowski as Board of Selectmen representative to SHOPC, term of 6/30/2021

VI. Other Matters Properly Before the Board (Board may vote)a. Review of next steps for Downtown zoningb. Review of ADA Grievance policyc. National Grid notice of vegetation management

VII. Public Comment

VIII. Adjournment

Martin Healey, Chairman

UPCOMING MEETINGSOctober 6, 2020 October 20, 2020

FY 2021 Goals ‐ Boards and Committees. In Progress Recent Steps Completed

OML training and support/training for running Open Meetings.

Promote and enforce Town Email Use Policy. XXUpdate, consolidate and promote compliance with general policies.

Encourage and provide support for televising meetings.

Encourage and provide support for composite agendas and packets.

Enhance informational outreach and recruiting for volunteers (forum).

Conduct public comment at beginning & end of meetings XXReview and update descriptions and charges.

FY 2021 Goals ‐ Community Initiatives

Coordinate and oversee Downtown Initiative. XX XXCoordiate communication/roundtables with local businesses.

Pursue PILOT initiatives, including community center and projects. XXPursue "bike friendly" policies and explore Biking Committee.

300th Anniversary planning, including Committee creation.

FY 2021 Goals ‐ EmployeesCreate Employee Handbook.

Update job descriptions for BoS staff.

BoS review of annual staff performance reviews. XX XXReview staffing and BoS office organization. XX XXAnalyze Personnel Board/Town Administrator authority.

FY 2021 Goals ‐ Infrastructure

Explore municipal electric plant.

Natl Grid parcel 54‐40

Assimilate Pine Hill Road into Town water (via MWRA).

FY 2021 Goals ‐ Long Range/Strategic Planning

Explore establishing grant writing position(s).

BoS training, reporting and hiring initiatives re: diversity and inclusion. XX XX

FY 2021 Goals ‐ Municipal Finance

Additional approval/oversight on appropriation line items.

Schedule quarterly budget updates (Finance Director). XX XXEstablish budget narratives, including long‐term impacts.

Establish BoS budget liaisons. XX XXCommunicate BoS position to departments re: new FTEs. XX XXEstablish long‐term capital plans (with Capital Committee). XX XXExplore generating additional commercial tax revenue.

Identify and establish a roster of Town service contracts. XXReview contracted services and explore re‐bidding.

Maximize potential Covid‐19 reimbursements and grants. XXCoordinated budget discussions with Advisory, Capital and Schools.

FY 2021 Goals ‐ Organizational

Quarterly newsletter. XX XXExplore public safety regional dispatch.

Evaluate organizational processes: postage; mailings; data exchanges.

Budget software implementation. XX XXPursue policies and projects for 40B threshold.

1

Southborough, MA —

© II(INCDRPCRATED\17 Common Street

Phone: 508-485-0710

mlAUG 26

Southborough Selectmen’s OfficeCitizen Activity Form —

Good Government Starts with You

Date Submitted: August 25, 2020

Name: Annie Pfaff

Home Address: 50 Oak Hill RoadSouthborough, MA 01745

Mailing Address: 50 Oak Hill RoadSouthborough, MA 01745

Phone Number(s).

Email Address:

Current Occupation/Employer: St. Mark’s School, Advancement/Fundraising

Narrative: Having owned a number of historical homes in Massachusetts over the last decade, I am

committed to historical preservation and would like to further my involvement in historical

preservation and protection specifically in the town of Southborough. I currently live in a

prominent historical home in town, the Greek Revival-style J. Lowell House on Oak Hill Road.

In 2017-2018 I oversaw an extensive whole=home restoration of the interior and exterior of the

property. As a younger (millennial) resident without children, I have time and availability to

commit to this endeavor in addition to working full time currently at St. Mark’s School.

Board(s) / Committee(s): HISTORICAL COMMISSION

Page 1/1

-. Soutliborougli, MA(NcnPcRATED’

17 Common Street

) JULy 6,1727. .

Phone: 508-485-0710

Citizen Activity FormGood Government Starts with Yoti

Date Submitted: August 28, 2020

Name: Seath A Crandall

Home Address: 77 Oak Hill RdSouthborough MA 01748

Mailing Address: 77 Oak Hill RdSouthborough MA 01748

Phone Number(s):

Email Address:

________________

Current Occupation/Employer: Management Analyst / Town of Wayland

Narrative: I work full-time working 1-2 nights of the week. I would love to be considered for any of the

boards I have selected. Being a Management Analyst for the Town of Wayland has provided me

a growing knowledgebase of how municipalities function internally which I feel would be

valuable to any board. Additionally, as a new homeowner in Southborough it is my hope to be an

asset to the Town in which I hope will be my familys permenant residence.

Board(s) / Committee(s): ADVISORY COMMITTEECAPITAL PLANNING COMM]TTEECOMMUNITY PRESERVATION COMMITTEERECREATION COMMISSION

Page 1/7

MEMORANDUM

TO: BOARD OF SELECTMEN

FROM: VANESSA HALE, ASSISTANT TOWN ADMINISTRATOR

SUBJECT: MUNICIPAL APPROVING AUTHORITY

DATE: SEPTEMBER 17, 2020

Recently the Town was asked by St. Mark’s School for their assistance in approving a temporarychild care program for the children of staff who will be teaching on campus, which is allowedunder an Executive Order from Governor Baker during the pandemic.

St. Mark’s School Remote Learning Enrichment Program is being facilitated by Lori Karisson,the Director of Auxiliary Programs at St. Mark’s, who will be present during your meeting onSeptember 22 to answer any questions you may have. The program will take place at ChoateHouse on the St. Mark’s campus and will run Mondays, Tuesdays, Thursdays and Fridays from8:00 AM - 3:00 PM.

The Remote Learning Enrichment Program at St. Mark’s School has been created to providesupport for St. Mark’s faculty children while their parents are teaching (in person). Childrenwill be divided by cohort/age and staff will assist with their online classes as well as other safe,socially distanced activities throughout the day. Current proposed group between 10 and 12students varying in age with the youngest being 6 and the oldest being 13.

Executive Order Number 49 provides three ways for communities to expand safe, in-personsupervision, providing supplemental care options for families with children enrolled in hybrid orremote learning. One of these allows the Department of Early Education and Care (EEC) toestablish a new category of license exemption, Remote Learning Enrichment Programs, whichmay be issued to entities that are approved by municipal authorities (“Municipal ApprovingAuthority”). The role of the MAA includes site visits, ascertaining eligibility for the program andmonitoring of conditions during the length of the program.

I would respectfully request that the Board of Selectmen appoint the following employees as the“Municipal Approving Authority”:

• Building Commissioner Laurie Livoli• Fire Prevention Officer Chris Dano• Public Health Nurse Emily Amico

Thank you for your consideration.

___

The Commonwealth ofMassachusettsDepartment ofEarly Education and Care

Remote Learning Enrichment Policy

Minimum Operating RequirementsRemote Learning Enrichment Programs

Effective Date: August 31, 2020

On August 28, 2020, Governor Baker issued COVID-1 9 Executive Order No. 49, which provides three ways forcommunities to support expanded access to child care and supervision in response to the increased need fromfamilies with children enrolled in hybrid or remote learning.

The Executive Order makes possible the expansion of programs licensed by the Department of Early Educationand Care (EEC) to serve school-aged children during remote learning hours. That option has many benefits,including that programs are already expert in serving children in this age group, are already subject to theoversight of a state authority, and have been operating under health and safety guidelines to great effect sincesummer; This application is unnecessan’ for programs licensed by EEC. Communities and municipalities mayfind and connect with EEC Licensed Programs through the Consumer Education web site.

Should existing EEC Licensed Programs not fully meet the needs of a local community, EEC has established anew category of license exemption, Remote Learning Enrichment Programs. Through this policy document, EECsets forth minimum criteria for Remote Learning Enrichment Programs to operate, as well as the approval andmonitoring role of Municipal Approving Authorities.

The Role of a Municipal Approving Authority

Acquiring an exemption requires approval by a Municipal Approving Authority, which must be designated by themunicipality’s CEO. A municipality may have several offices involved in verifiing the necessary information(i.e., the building inspector may conduct health and safety checks and the police department may conductbackground checks), depending on local needs and capacity. However, only a Municipal Approving Authority canoffer final approval of a program’s application. This approval involves creating and signing an approval letter andcompleting an Attestation Form, as described below.

The approval process shall include, at a minimum:

• Verification by a Municipal Approving Authority that the program is eligible (as defined below) and hascomplied with the minimum requirements for operation of a Remote Learning Enrichment Program;

• Confirmation of a visit to determine the suitability of the program space for remote learning (may be virttialor in-person’) by a Municipal Approving Authority;

• Signed Approval Letter from a Municipal Approving Authority consisting of:

During the COVID-19 Emergency, in-person visits may only happen if all of the following conditions are met:• All individuals agree to the in-person visit;• All individuals wear face coverings and maintain a physical distance of at least 6 feet at all times;• All individuals are in good health (not high-risk population), with no symptoms of illness; and• All individuals can attest that they have not been in close contact with someone confirmed to have COVID-19.

1September 8, 2020

o The name and contact information for the individual applying for the Remote Learning EnrichmentProgram exemption

o The name and address of the Remote Learning Enrichment Programo A brief statement about the purpose of the Remote Learning Enrichment Program and the activities to

be conducted during the programo The proposed group size and ratio for the Remote Learning Enrichment Programo A brief statement about the health and safety guidelines that the Remote Learning Enrichment

Program will follow (EEC or DESE)o The frequency of monitoring visits planned by the Municipal Approving Authorityo A statement of approval for the program’s application for the Remote Learning Enrichment Program

exemptionSigned Attestation Form from the same Municipal Approving Authority, using the template provided,attesting that:

o The minimum requirements for operation have been verified (see below)o Municipal Approving Authority will determine whether the program continues to comply with the

minimum requirements for operation, and that program activities do not exceed the scope of theRemote Learning Enrichment Program exemption criteria

o Municipal Approving Authority will notify EEC of any non-compliance and/or Municipal ApprovingAuthority enforcement resulting from any non-compliance with those minimum requirements foroperation or activities exceeding that scope.

The Municipal CEO mustdesignate the MM andpublicize the contactperson/office so programsmay begin the process ofseeking approval as aRemote Learning EnrichmentProgram.

Need Mote Info?The MAA will beresponsible forverifying that aprogram iseligible.

Municipalities conduct a visitto view the space, verify thatthe program is eligible, andconfirm the program hascomplied with the minimumrequirements for operationunder a Remote LearningEnrichment Programexemption issued by EEC.

Need Mote Info7P TheMMcan

h refer to EEC’SChecklist for MMApproval toinform theprocess.

If prepared to approve theRemote Learning EnrichmentProgram, the MAA provides aletter of approval and a self-attestation which theprograms are responsible forsubmitting to EEC as part oftheir application.

Need Mote Info?A sampleattestation formcan be found onthe EEC website.

The MM provides ongoingmonitoring of any approvedexempt Remote LearningEnrichment Program toensure that it continues tocomply with the minimumrequirements for operation,and that program activitiesdo not exceed the scope ofthe approved exemption.

Need More Info?Requirements formonitoring areoutlined in EECPolicy.

STEP 2: MAA CONFIRMSELIGIBILITY AND

COMPLIANCE WITHMINIMUM REQUIREMENTS

-

STEP 3: MAA SUBMITSLETTER OF APPROVAL AND

SELF ATTESTATION

t

STEP 4: MAA PROVIDESONGOING MONTIORING

I

2September 8, 2020

Minimum Requirements for Operation of a Remote Learning Enrichment Program

The following criteria must be confirmed by a Municipal Approving Authority to have been met before theprogram will be considered for an exemption by EEC.

Eligibility2 • The program attests that it is not currently licensed by EEC.

. The program attests that it will provide regular or drop-in care for children who areenrolled in a publIc or private school district.3

. The program attests that it understands that its license exemption only appliesduring the hours of a traditional in-person school day.4

. The program attests that all enrolled children are school age, which is defined as:enrolled in kindergarten or at least of sufficient age to enter first grade thefollowing year, or an older child who is enrolled in school and not more than 14years of age or not more than 16 years5 of age if the child has special needs.

Ratios, • Programs operating in a facility-based setting: The program attests that it willGroup Sizes, maintain a ratio of 1:13 staff members to children and may serve a maximumand Age group size of 26 children, if physical distancing requirements can be maintained.

roups• Programs operating in a private residence: The program attests that it will

maintain a ratio of 1 :8 adults to children and may serve a maximum group size of 8children, if physical distancing requirements can be maintained.

Staffing • The program provides documentation that all staff members, volunteers, householdmembers over the age of 15 (only if operating out of a private residence), and anyother adults who will be around children (supervised or unsupervised) in theRemote Learning Enrichment Program have completed a Background RecordCheck (BRC) and been found stiltable and appropriate to work with children, priorto working in the program.

Notes about verjfication of Background Record Checks: Prior to issuing any approval, aMunicipal Approving Authority must confirm that all staff members, volunteers, householdmembers age 15+ (if private residence), and any other adults who will be around children havecompleted a background record check consisting of a Criminal Offender Record Information(CORI) check, Sex Offender Registry Information (SORI) check, and Department of Childrenand families (DCF) child welfare check. Fingerprint checks are strongly recommended, ifavailable. BRC checks may be run by entities other than the Municipal Approving Authority(i.e. local police) if the Municipal Approving Authority has confirmation of compliance forthese standards for all staff BRCs.

2 The following programs are outside the scope of this exemption and are not subject to the processes outlined above:• Programs licensed by EEC• Programs funded by EEC• Programs working exclusively with students enrolled in high school

• Remote Learning Parent CooperativesConfirmation may be established through attendance records and/or Local School District coordination

‘ Traditional school day hours can be determined from the scheduled school hours from the 20 19-2020 school year.

3September 8, 2020

All individuals who will be around children in a Remote Learning Enrichment Program aresubject to mandatory disqualifications if the results of the BRC includes findings of violentcrimes, sexual crimes, or any crimes against children. The Municipal Approving Authority isresponsible for confirming suitability6 for all staff prior to employment or volunteering in aRemote Learning Enrichment Program.

Health and • The program attests that it will follow either Department of Elementary andSafety Secondary Education (DESE) or EEC health and safety guidance, including

masking, physical distancing, and hand hygiene requirements.

• Programs operating in a facility-based setting: The facility to be used by theprogram has up-to-date fire, lead, and applicable building inspections.7

• Programs operating in a private residence: The home to be used by the programhas working smoke detectors located throughout the home and on all floor levelsand at least two separate exits to the outside.

iVotes about ver/ication ofprograms’ adherence to health and safety gttidance: Prior toissuing any approval, the Municipal Approving Authority must obtain a signed AttestationForm confirming that the program understands and is prepared to implement all applicablehealth and safety requirements. A sample program Attestation Form is available on the EECweb site.

Additional Considerations for Municipal Approving Authorities

Municipalities shotild establish their own processes to work with interested entities, verify their eligibility,monitor their programs, and notify EEC of any non-compliance with any of the minimum requirements AMunicipal Approving Authority may impose requirements for operation of a Remote Learning EnrichmentProgram that exceed those issued by EEC. Municipalities may consider setting additional criteria for RemoteLearning Enrichment Programs that may include, but are not limited to:

• Staff with CPRJFirst Aid certification

• Reliable internet access

• Ensuring there are spaces available that are free of distraction for remote learning• Additional learning activities and/or supports for remote learning, including those geared toward children

who are academically at risk• Supports for children with disabilities

• Supports for children with special needs, including English Language Learners and children with IEPs• Enrichment activities, including those incorporating the arts, physical education, and/or STEM• Plans for family engagement in students’ remote learning success

6 Municipalities are strongly encouraged to review EEC and/or DESE BRC guidance for more information. Suggested links:18 and/or

_.mass.edu/lawsrecs!603cmr5 I .html?section=aIlPrograms serving only school aged children may be classified under the Use Group A-3, Assembly category in the

Commonwealth of Massachusetts Building Code and may submit a building certificate reflecting this code to demonstratebuilding code compliance. Programs who serve only school aged children may, however, choose to meet the stricter standardof Use Groups E or 1-2/1-4 and submit a building certificate reflecting either of these codes to prove compliance with thebuilding codes.

4September 8, 2020

Provider Process to Apply to Become a Remote Learning Enrichment Program

Individuals or entities interested in an exemption to operate as a Remote Learning Enrichment Program mayapply through the EEC website.

The application asks essential questions related to program operations. Programs will also upload the followingcorroborating documents from the Municipal Approving Authority:

• Approval Letter

• Attestation Form

Note: as part of the verification process, applicants will complete a Self-Attestation that they will meet MinimumHealth and Safety standards. This is collected by the Municipal Approving Authority, but it is not required to besubmitted to EEC.

EEC will issue an exemption for those Remote Learning Enrichment Programs whose applications are complete,submitted with the appropriate approvals and supporting documentation, deemed to be in compliance with theseMinimum Operating Requirements, and have no cause for further review.

STEP 1: DETERMINE YOUR STEP 2: CONTACT YOUREUGIBIUFf FOR EEC MUNICIPAL APPROVING

EXEMPTION AUTHORITh

STEP 3: APPLY TO BECOMEA REMOTE LEARNING

ENRICHMENT PROGRAM

STEP 4: (OPTIONAL)DISCOVER

NEW EXEMPTIONRESOURCES

If you are not currently Applying to be a Remote Prior to operating a Remote

licensed by EEC and will Learning Enrichment Learning Enrichment EEC COVID-19 Response

provide care for children who Program requires approval Program, you must apply for & Minimum

are enrolled in a public or by a local Municipal an exemption from EEC. Requirements

private school district during Approving Authority. Applications for this

the hours of a traditional in- Municipal Approving exemption can be found on

person school day, you may Authorities will be the EEC website. The

be eligible for a Remote responsible for verification application requires an EEC EXECUTIVE ORDER

Learning Enrichment that a program meets the endorsement letter and

Program Exemption, minimum requirements for attestation form from youroperation. Municipal Approving

Authority. EEC Open Approach FAQ

Get Started Today! Get Started Today! Get Started Today!

Review Minimum Visit your Submit your

Requirements to website to identify EEC website EEC Homepage

Operating municipality application on the

determine your your Municipaleligibility Approving

Authority

Monitoring and Enforcement of the Remote Learning Enrichment Program

The Municipal Approving Authority is responsible for the ongoing monitoring of any exempt Remote LearningEnrichment Program to ensure that the program continues to comply with the minimum requirements foroperation, and that program activities do not exceed the scope of the approved exemption.

5September 8, 2020

Examples of program activities that exceed the scope include:

• A child in the program is not enrolled in public or private school.

• Caring for children during hours outside of the regular school day (ex. before or after school or weekends)• Caring for more children than are permitted by EEC as criteria for this exemption• Caring for children who are younger than school age, (ex. preschool)

• Not abiding by the health and safety requirements

• Employing staff that have not completed a BRC

• Operating in a manner that compromises the health, safety, or well-being of children

A Municipal Approving Authority may investigate a Remote Learning Enrichment Program, and may revokeapproval for a program, for a program’s failure to comply with EEC’s minimum standards for operation or thescope of EEC’s license exemption, for a program’s failure to comply with a Municipal Approving Authority’sstandards for operation, or any time when a determination is made that the program is operating in a manner thatpresents a danger to public health, safety, or welfare.

If a Municipal Approving Authority intends to revoke its approval, it must notify EEC within 4$ hours of theissuance of revocation. Notification may be issued by email to: EECExemptionsmass.gov.

In accordance with 102 CMR 1.00, Enforcement Standards and Definitions for Licensure and Approval, EECmay investigate any Remote Learning Enrichment Program and revoke or withhold approval of any exemptionissued, including those operating within the parameters of compliance, if EEC deems necessary. EEC’s authorityto revoke or withhold approval is regardless of any decision made by the Municipal Approving Authority. EECwill respond to all reports or allegations of serious abuse, neglect, or if a program poses a danger to public health,safety, or welfare, in collaboration with the Municipal Approving Authority.

Any questions related to these policies may be addressed to: [email protected]

6September 8, 2020

Appendix: Checklist for Municipal Approving Authority Approval

To support the Municipal Approving Authority in approving the entities to apply for an exemption, EEC hasdeveloped the following checklist that aligns with the policies outlined in this document.

REQUIREMENTS FOR HEALTH AND SAFETY

The program will follow either Department of Elementary and Secondary Education (DESE) or EEC health and safety

guidance, including masking, physical distancing, and hand hygiene requirements.

Programs operating in a facility-based setting: The facility to be used by the program has up to date fire, lead, and

applicable building inspections.

Programs operating in a private residence: The home to be used by the program has working smoke detectors located

throughout the home and on all floor levels and at least two separate exits to the outside.

The visit should include the collection of the signed Attestation Form from the program leader that the program

leadership understands and is prepared to implement all applicable health and safety requirements.

REQUIREMENTS FOR RATIOS AND GROUP SIZE

Programs operating in a facility-based setting will maintain a ratio of 1:13 staff members to children and will serve a

maximum group size of 26 children, provided that physical distancing requirements can be maintained.

Programs operating in a private residence will maintain a ratio of 1:8 adults to children and will serve a maximum

group size of 8 children, provided that physical distancing requirements can be maintained.

REQUIREMENTS FOR STAFFING

Confirmation that all staff members, volunteers, household members 15 and older tif private residence), and any other

adults who will be around child have completed a background check consisting of Criminal Offender Record

Information (CORI) check, Sex Offender Registry Information (SORI) check, and Department of Children and Families

(DCF) child welfare check. Fingerprint checks are strongly recommended, if available.

Note: Background checks may be run by entities other than the MM, such as police department or school

department, as long as the background check includes all necessary components.

REQUIREMENTS FOR HEALTH AND SAFETY

I2I The program will follow either Department of Elementary and Secondary Education (DESE) or EEC health and safety

guidance, including masking, physical distancing, and hand hygiene requirements.

Programs operating in afacthty-based setting: The facility to be used by the program has up to date fire, lead, and

applicable building inspections.

Programs operating in a private residence: The home to be used by the program has working smoke detectors located

throughout the home and on alt floor levels and at least two separate exits to the outside.

The visit should include the collection of the signed Attestation Form from the program leader that the program

leadership understands and is prepared to implement all applicable health and safety requirements.

7September 8, 2020

Remote Learning Enrichment ProgramAttestation Form for Municipalities

On August 28, 2020, Governor Baker issued Executive Order Number 49 which provides three ways forcommunities to expand safe, in-person supervision, providing supplemental care options for families with childrenenrolled in hybrid or remote learning. One of these allows the Department of Early Education and Care (EEC) toestablish a new category of license exemption, Remote Learning Enrichment Programs, which may be issued toentities that are approved by municipal authorities (“Municipal Approving Authority”).

This Attestation Form is required as part of the program’s application to be a Remote Learning EnrichmentProgram as it represents the Municipal Approving Authority’s attestation that the applying program meets theeligibility and health and safety requirements to be considered for exemption by EEC.

Name of Remote Learning Enrichment Program:___________________________

Name of Municipal Approving Authority:____________________________

Municipal Approving Authority Contact Name:________________________

Municipal Approving Authority Contact Email:_______________________

Municipal Approving Authority Contact Phone:________________________

Please read each attestation carefully. Check the box to the left to confirm that you agree to and are able tocomply with the requirements and conditions described in each attestation below.

LI If Remote Learning Enrichment Program will operate in a facility, this Municipal Approving Authority hasverified that the program attests that it will maintain a ratio of no less than 1:13 staff members to children, includinga maximum group size of 26, as defined in early childhood program guidance, if physical distance requirements canbe maintained.

LI If Remote Learning Enrichment Program will operate in a residence, this Municipal Approving Authority hasverified that the program attests that it will maintain a ratio of no less than 1:8 staff members to children, includinga maximum group size of 8 children, as defined in early childhood program guidance, if physical distancerequirement can be maintained.

LI This Municipal Approving Authority has confirmed that all staff members, volunteers, and other adults havecompleted a background record check consisting of a Criminal Offender Record Information (CORI) check, SexOffender Registry Information (SORt) check, and Department of Children and Families (DCF) child welfare check,and been found suitable, before the submission of this document and before they are permitted to be aroundchildren.

LI This Municipal Approving Authority has completed an in-person or virtual site visit to the facility in which theRemote Learning Enrichment Program will operate to confirm suitability for children participating in remotelearning.

LI If Remote Learning Enrichment Program will operate in a facility, this Municipal Approving Authority hasviewed evidence that the facility has up-to-date fire, lead paint, and applicable building inspections.

1September 8, 2020

Remote Learning Enrichment ProgramAttestat1on Form for Municipalities

D If Remote Learning Enrichment Program will operate in a residence, this Municipal Approving Authority has

viewed evidence that the home has working smoke detectors located throughout the home and on all floor levelsand at least two separate exits to the outside.

This Municipal Approving Authority has confirmed that the Remote Learning Enrichment Program attests that it

will only care for children who are enrolled in a public or private school, or who are receiving education in aprogram approved by the local education authority.

fl This Municipal Approving Authority has confirmed that the Remote Learning Enrichment Program attests that it

will only care for children who are of minimum school age, which is defined as enrolled in kindergarten or at leastof sufficient age to enter first grade the following year, or children not more than 14 years of age (or not more than16 years of age if they have special needs).

E This Municipal Approving Authority has developed a plan for ongoing monitoring of the Remote Learning

Enrichment Program and communicated the plan clearly to the program.

D This Municipal Approving Authority has received a Self-Attestation from the Remote Learning Enrichment

Program that it will follow either DESE or EEC health and safety guidance, including masking, physical distancing,and hand hygiene requirements (please see template on EEC web site).

This Municipal Approving Authority will be responsible for monitoring to ensure that program activities do not

exceed the scope of the Remote Learning Enrichment Program exemption criteria.

E This Municipal Approving Authority agrees to notify EEC of any non-compliance with those minimumrequirements for operation or activities exceeding that scope within 48 hours.

E I understand that by signing below, I confirm that I am duly authorized to act as the official agent of

_____________

I confirm agreement with each attestation above. I further understand that any breach of theprovisions of this Attestation form may result in the possible immediate closure of the Remote LearningEnrichment Program listed above, or other action deemed necessary, in its discretion, by EEC.

Signed under the penalties of perjury.

Signature:

______________________________________________

Date:

___________________________

Title:

ACCEPTED BY THE DEPARTMENT OF EARLY EDUCATION AND CARE

Signature:

________Date:

Title:

2September 8, 2020

St. Mark’s SchoolRemote Learning Enrichment Program

Contact Information for Remote Learning Enrichment Program:Con Karisson [email protected] 508/596-9649

Name of Remote Learning Enrichment Program:St. Mark’s Childcare (Informally referred to as THE DEN)

Address of Remote Learning Enrichment Program:Choate House, St. Mark’s School, 100 St. Mark’s Circle, Southborough, MA 01772

Days and Hours of Operation:Mondays, Tuesdays, Thursdays and Fridays 8:00 AM - 3:00 PM

Purpose of Remote Learning Enrichment Program:The Remote Learning Enrichment Program at St. Mark’s School has been created to providesupport for St. Mark’s faculty children while their parents are teaching (in person). Childrenwill be divided by cohort/age and staff will assist with their online classes as well as other safe,socially distanced activities throughout the day.

Current proposed group between 10 and 12 students varying in age with the youngest being 6and the oldest being 13. Intent is to group children by cohort/family. Anticipate based oncohorts that we will need three staff members to support the group on Mondays based on thetown’s all remote day and then potentially reduce down to two staff on the remaining days.Note: we will NOT be offering childcare on Wednesdays when our own faculty is remote.

St. Mark’s Childcare attests to the following:

.,1’ It is not currently licensed by the EEC%44 We will provide regular care for children who are enrolled in a public or private school

district

s Understands that its license exemption only applies during the hours of a traditional in-person school day

s All enrolled children are school age, which is defined as enrolled in kindergarten orhigher not to exceed 14 years of age or not more than 16 if the child has special needs

.f A minimum ratio of 1:13 staff to children will be maintained and may serve a maximumof 26 children

s.’ All staff, volunteers or other adults have completed or will have completed aBackground Record Check (BRC) and have been found suitable and appropriate to workwith children, prior to working in the program.

We will comply with the health and safety guidelines taken from the EEC’s Covid-19Childcare Playbook based on the following:

PROGRAM OPERATIONS PLAN SUMMARY

Program AdministrationSite selection - Choate House was chosen as an ideal location for a Remote Learning EnrichmentProgram based on the ability to keep children separate from St. Mark’s students and theopportunity to utilize different rooms for individual cohorts and/or families. The exterior lawnand the large St. Mark’s room allow ample space for social distanced small group activities.Windows in every room allow for air circulation and HEPA filters that provide a minimum of 6air changes per hour have been added. Each child will be allocated a dedicated work area toinclude a desk, chair and appropriate lighting; a reading nook — with a more comfortable chairor couch; a bin to house their personal items/toys and sufficient floor space if needed. (Wi-liand electrical outlets will also be available) Restrooms will also be assigned by cohort.

CommunicationRegistration forms for all enrolled children will require the collection of cell numbers and bestemails for all parents/guardians. Information regarding overall programming, process, updateswill be sent out regularly. Staff cell numbers and emails will be shared with all families andgeneral activity reports will be sent weekly (at minimum). As with any other camp or outsideprogram, parents will be required to sign a risk waiver and do health attestation forms daily fortheir children. Current physical exam forms including immunization records will also berequired.

SupportEach child will need to bring their own personal computer/tablet and other school suppliesneeded to complete their virtual work each day. (Personal items are not to be shared andshould remain in designated spaces.) DEN Staff will be on hand to assist as needed but set upand expectations need to be established prior by the child’s parents and teachers.Parents/guardians will be asked to provide information regarding their child’s class,assignments, learning style and anything else that might help us provide a better experiencewhile at THE DEN.

Parents/guardians will also be asked to label, pack and bring their child’s lunch each day alongwith a personalized water bottle. Snacks will also be welcome but the DEN will also have anassortment of individually wrapped snacks and beverages on hand.

Cleaning & Sanitizing RoutinesCleaning, sanitizing and disinfecting solutions will be labeled properly and kept separate andaccessible to staff in each area of the program, out of the reach of children. High touch shared

areas (door handles, railings, bathrooms) will be cleaned throughout the day by DEN staff.Custodial staff will do a sweep of all spaces each morning.

Handwashing signs will be placed in all restrooms. Hand sanitizer will be placed in all roomsand will be used regularly (with parent written permission) throughout the day in betweenfrequent hand washing.

Masks must cover the nose and mouth and are required for anyone in the program space,including parents or guardians at drop off and pick up, and all staff. Children will be allowed toremove them during mealtimes and will have set mask breaks outdoors each day.

Check-In ProcessSingle Point of Entry - Children will ONLY enter and exit through the main front entrance of

Choate House. This will ensure that no individual is allowed to enter the immediate child care

space until they are screened and are confirmed not to have any symptoms. All non essentialvisitors will be prohibited from entering the space.

Screening Area - Screening will be done outside the main entrance. During inclement weather,

screening will be done in the foyer of Choate House. All data will be recorded daily and kept onfile. Temperature checks and health attestations are to be completed by parent prior to their

arrival on site. Parents are expected to keep their children home if they are experiencing ANY of

the symptoms listed below. Staff will also actively monitor children throughout the day for anysymptoms as well.

Every parent must complete a health attestation daily prior to the arrival:1. A check for symptoms listed below

2. A check for close contact with a known COVID-19 positive person within the last 14 days

3. A statement that individuals with a fever or other new or unexpected symptoms

consistent with COVID-19 and those who have had close contact with a COVID-19positive individual will not be permitted into the child care space

Symptoms:

The following symptoms, if observed in a child or staff member are cause for immediateisolation and exclusion from child care:

1. Fever (100.00 and higher), feverish, had chills

2. Cough

3. Sore throat

4. Difficulty breathing

5. Gastrointestinal distress (Nausea, vomiting, or diarrhea)

6. New loss of taste or smell

7. New muscle aches

The following symptoms, if observed in combination with symptoms from above, are cause forimmediate isolation and exclusion from child care:

1. Fatigue

2. Headache

3. Runny nose or congestion

4. Any other signs of illness

Responding to Illness

In the event a child becomes symptomatic while in care, we will immediately isolate that childin a separate room on a different floor (Room 9) - and immediately contact the child’s parentsor emergency contact to arrange for pick up. In the event that a staff member becomessymptomatic during childcare, we will immediately cease all child care duties and the staffmember will be isolated from the child care space/sent home if able.

Report Confirmed Cases

In the event that we are informed of a COVID-19-positive individual in the program, or a COVID19-positive individual that shares a home with someone in your program, we will follow the St.Mark’s school guidelines which are consistent with the DESE and the

Northborough/Southborough Public Schools.

9/18/2020

1

Budget UpdateCloseout of Fiscal 2020

Update on 1st Qtr. of Fiscal 2021Planning for Fiscal 2022

Board of Selectmen Meeting

September 22, 2020

Fiscal Year 2020

• Ended on June 30, 2020;

•Annual Audit – Ongoing. May be slightly delayed ‐ no significant audit issues known;

•Audit report will be released in December and shared with Board;

• Free Cash certified 9‐15‐20 ;

• Tax rate to be set next month.

9/18/2020

2

Fiscal Year 2020 – Department Turnbacks and Local Revenue

• Departmental turn backs: $140,139 higher vs FY19

• Local Revenue: $467,320 lower vs FY19

Fiscal Year 2020 – Department TurnbacksDepartment FY20 Department FY19 Department FY20 Department FY19

Moderator 25.00 Moderator 25.00 Fire Department 3,355.37 Fire Department 6,059.56

Advisory 1,770.00 Advisory 626.00 Building Department 8.24 Building Department 2,533.84

Reserve Fund 28,578.00 Reserve Fund 47,147.03 Civil Defense 1,000.00 Civil Defense ‐

Board of Selectmen 1,214.97 Board of Selectmen 13,277.96 School Department 99,992.42 School Department 400.13

Audit 100.00 Audit 140.00 Regional School Assessments 1.00 Regional School Assessments 834.00

Accounting 10,862.18 Accounting 3,985.30 Department of Public Works 2,639.33 Department of Public Works 193.74

Assessor 127.52 Assessor 132.63 Board of Health 3,495.37 Board of Health 2,251.39

Treasurer 2,776.64 Treasurer 363.20 Council on Aging 35,096.22 Council on Aging 305.29

Legal 1,725.22 Legal ‐ Veterans' Services 17,749.83 Veterans' Services 11,740.60

Special Legal Counsel 324.19 Special Legal Counsel 311.96 Youth Commission 84.06 Youth Commission 1,318.87

Personnel 9,046.77 Personnel 9,934.22 Library 12,228.92 Library 2.71

MTC 1,000.00 MTC ‐ Recreation 5,152.35 Recreation 4,031.62

MIS 9,215.63 MIS 853.69 Historical 40.16 Historical ‐

Other Opp Support 99.22 Other Opp Support 6,812.14 Memorial Day 3.48 Memorial Day 717.87

Town Clerk/Elections 16,587.78 Town Clerk/Elections 934.16 Long Term Debt (2.55) Long Term Debt 15,000.45

Conservation 263.10 Conservation 4,090.68 Interest on Long Term Debt (1,937.90) Interest on Long Term Debt 20,080.58

Planning Board 272.30 Planning Board 1,444.51 Employee Benefits 113,062.44 Employee Benefits 87,688.84

Zoning 7,616.11 Zoning 17,542.27 Liability Insurance 0.04 Liability Insurance 0.40

Open Space 36.29 Open Space ‐ Capital Budget 1,440.86 Capital Budget 2,171.76

Economic Development 10,498.93 Economic Development 4,564.80 Court Judgments 1,891.59 Court Judgments 0.91

Public Building 14,402.97 Public Building 1.16

Animal Control 737.97 Animal Control 619.58 Total Budgets $478,797.43 $338,658.46

Police Department 64,138.41 Police Department 70,519.61

Year to Year Change $140,138.97

9/18/2020

3

Fiscal Year 2020 – Local Fees

FY19 BUDGET 6/30/2019 FY19 vs Estimate FY20 BUDGET 6/30/2020 FY20 vs EstimateFY21 RECAP

DRAFT

MV Excise 1,900,000 2,297,975 397,975 2,075,000 2,314,845 239,845 2,075,000

Other Excise (Hotel) 85,000 121,981 36,981 85,000 114,428 29,428 85,000

Interest ‐ Taxes 70,000 131,757 61,757 70,000 71,055 1,055 70,000

In Lieu of Taxes 400,000 456,847 56,847 400,000 496,108 96,108 405,000

Fees 370,000 524,859 154,859 395,000 382,609 (12,391) 384,500

(Bldng, P‐Detail, Rec Fields, etc)

Rentals 25,000 35,825 10,825 25,000 33,802 8,802 25,000

Library 2,400 2,501 101 2,400 1,687 (713) 2,400

Cemetery 25,000 30,060 5,060 25,000 27,349 2,349 25,000

Other Revenue 6,000 35,369 29,369 6,000 26,274 20,274 6,000

Clerk, Assessor, ZBA

Licenses & Permits 420,000 523,946 103,946 420,000 512,703 92,703 420,000

Liquor, Dump Stickers, BOH, etc.

Fines & Forfeits 75,000 77,411 2,411 75,000 81,866 6,866 75,000

(RMV, Court, CML, etc)

Investment Income 65,000 287,705 222,705 165,000 235,489 70,489 80,000

Misc Revenue 92,663 92,663 121,255 121,255

Medicaid Reimb 51,347 51,347 32,877 32,877

Misc/State Revenue 63,049 63,049 113,630 113,630

Misc. Non‐Recurring

G‐Fund TOTAL 3,443,400 4,733,296 1,289,896 3,743,400 4,565,976 822,576 3,652,900

Fiscal Year 2020 ‐ cont’d

Balances of Various Funds:

• Other Post Employment: $1,855,362

‐ $250,000 added on July 1 per Town Meeting

‐ Next actuarial study in FY22

• Stabilization Fund: $606,627

‐ $0 added/used on July 1 per Town Meeting

• Community Preservation Fund: $2,205,210

‐ Additions and withdrawals subject to tax billing and project expenses

9/18/2020

4

Fiscal Year 2021 to date• 1st two months of FY21 similar to FY20:

• $12,039,105 July‐August 2019 versus $12,076,940 July‐August 2020 (estimated).

• Will have clearer picture once September revenues are posted in mid October.

• Not seeing any issues with budget as voted at Town Meeting – no unexpected equipment failures, etc.

• Excess levy capacity was estimated to be $3,953,895• Bond sale completed:

• Affirmed AAA rating; stable.• Library Project (Community Preservation Project)• Public Safety Complex – last bond

• COVID expenses continue to be monitored – approximately $100K expected to be reimbursed. Expenses are segregated in separate account.

Fiscal Year 2022

• FY22 budget process to begin shortly, Departments now undergoing training for ClearGov software; capital module under review;

• Free cash certified for FY22 is $1,400,293 – a reduction from FY21 of $477,776;

• Budget Directive to be sent out in conjunction with new FY22 budget requests;

• FY22 could start with significant excess levy capacity;

• Capital requests up significantly; however, still under review for recommendations to BOS and Advisory.

9/18/2020

5

Decisions and Comments

• Board position on supporting any new services and new hours – Board previously voted to not support new positions;

•Any special information Departments should prepare to disseminate? Ex: Alternative budget scenarios, any restrictions on increases, etc;

•Any changes to the budget process itself?

•Any other comments or direction the Board would like to pass on to Departments as they begin preparing their FY22 recommendations?

Next Dates of Importance

• Budget Planning Group – meet in October;• Budgets released this month and collected in October;• BOS Budget Update – Late October/Early November;• Budgets and Capital reviewed by TA and FD October/November 2020;

• Advisory concurrently review Capital and Budgets;• Capital Committee: Ongoing Capital reviews and structuring the recommended capital plan;

•December 2020 – January 2021 BOS/Advisory review period;• BOS votes on recommended budgets late January, 2021;• Annual Town Meeting March, 2021

1

Southborough

Analysis ofSolid Waste Disposal

Summary Report

September, 2020by John Butler

2

Southborough Solid Waste Disposal

• Goal: A Comprehensive Review– This is a summary report

– A variety of follow-ups are possible

• Topics– Context – US Situation and Mass DEP

– Current Southborough Operations

– Analysis of Comparable Towns

– Analysis of Management Choices

– Conclusions and Follow-ups

3

Decision Context – US and Mass DEP

• United States overview– Municipal Solid Waste (MSW)

• Landfills– 53% of solid waste, nationwide, but in New England 24% and dropping– Almost all closed in Massachusetts

» Cheapest - where land is abundant – much of USA» Some MA waste now ships to landfills to the west

• Waste to Energy, abbreviated “WTE”– Takes 13% of US waste, but 41% in New England– Cleaner than ever – nothing is perfect

» New Plants are high capital investment and face NIMB problems– All European countries are building WTE plants– Mass DEP willing to license WTE now again, after hiatus

– Recycling• Takes 34% of solid waste nationwide • For non-plastics the markets are functioning, somewhat• Recycling for plastics is deeply broken and unstable –12% of total

– Piling up worldwide, and in MA. – Problems: Too many to list. Has potential to work, but doesn’t.

• Subject to environmental science changes – CO2 vs. Contaminants

4

Mass Statute and Mass DEP• By Statute, local Board of Health has authority

– Licensing authority for haulers – among many other powers– Public health was original reason for government role– Can set standards, consistent with DEP

• Active in many Towns– At least to regulate haulers

• Not active in Southborough for last 30 years

– BOH notified of this study

• Mass DEP makes rules for Towns– We take their rules

• But we have to assume that facts will affect them, eventually

– Pushes recycling – by regulation and advocacy• Have no good answer for plastics or comingled

– Now supports Waste to Energy for MSW

5

Current Southborough Situation• We have a Town and Private Model

– Town: Transfer Station option for Residents• MSW to Wheelabrator• E L Harvey handles recyclables• Mostly funded by user fee –

– Fee covers about 80% of cost– Not Pay as You Throw (PAYT)

• 50% of our Levy-base uses T-Station

– Private: Curbside pickup by Contractors• 30% of total households, approximately

– 435 households accounted for by survey– 640 households unaccounted for, presumed curbside– Curbside % probably rising slowly –tonnage unknown

• All commercial users contract privately, 20% of Levy– EDC, contacted. “Trash not an issue.”

• 50% of the Levy-base is via private haulers

6

Southborough Operations• Wheelabrator is a Waste to Energy (WTE) Incinerator in Millbury

– Takes all our non-recyclables (MSW)

• Southborough contract is through end of 2027– Probably stable through end of contract– Covers “Southborough Residential and Small Business” trash– Price per ton has CPIx*0.7 escalator

• A good deal for Town so far

– Our current price is $69/ton• Average MA price is about $100 (Study did not re-shop the market)

• Wheelabrator is privately held – (LLP – Private Equity)– So, we don’t have detailed financials

• Not ideal for analysis – a bit of a blind spot• Contract requires a $50M net worth

– The type of clause that is never effective

– Owner has large portfolio of such investments– No current reason to believe it is unstable

• All things considered, it’s great we have Wheelabrator

7

Southborough Operations• The Transfer Station –physical facility

– MSW hopper maintainable indefinitely • With good planning – which we have

• $5000/yr in a good year, $10,000+ some years

• Unlikely to suffer prolonged downtime

– Two staff attendants required today• One for MSW the other for recyclables

• Could save staff if built for better sight-lines

8

Southborough Operations• E L Harvey supports our recycling area

– Owns most of the equipment

– Handles the major recyclables• Paper, newspaper, comingled and cardboard

• Other vendors for some types – yard waste, etc

• We have had large recent cost increases

– Wide range of costs by type• Currently $57/ton for our mix

• $100/ton for comingled

• Would be cheaper to send comingled to Wheelabrator,but would be illegal per DEP

9

Southborough Operations• Tipping Volumes and Costs by Type

– MSW – going to Wheelabrator• 2553 tons FY19 = tipping cost $174,000• Tonnage has slowly declined over 15 years

– Per capita, and absolute totals have declined– It appears that tons per capita has declined from .70 to .54

» Even allowing for some shift from public to private disposal, » Although our data is imperfect

– This excludes commercial, which is completely unknown

• Tipping cost down from 7 years ago due to contract revision– 2012 = $226,000, – 2019 = $174,000, up slightly from 2018

• Our tipping fee of $69/ton compares to Statewide reported of $100/ton

– Recyclables• 22% of total tipping costs• Unstable prices and situation

– FY19 total fees: $50,000 up from FY16 $15,000

• Single stream: formerly fashionable, now is most expensive• Comingled formerly was free, now $100/ton• Newsprint $40/ton, cardboard $20

• Total Municipal Disposal (Tipping) Expense $231,740 (FY19)

10

Southborough Operations• Operational Costs (mixed years)

• Note that fixed costs are large portion– More than 50% fixed cost– Variable cost probably <= $80/ton for MSW

• $140 per Disposed Ton (all types, full cost)– Operations and tipping combined

Transfer Station Operations

Labor and Benefits, including retirement, fy21 rates 234,432$Other Expense (departmental FY21) 30,900$

Capital Expense 46,500$

Total Annual Operating Expense (not incl. disposal) 311,832$

Disposal Expenses FY 19 Actual 231,740$

Total Annual Transfer Station Operating Costs 543,572$

11

Southborough Operations• Costs and Funding of Operations

Total Annual Transfer Station Operating Costs 543,572$ 100%

Revenues from Sticker Fees FY 19 424,970$ 78%

Covered by Tax Levy 118,602$ 22%

12

Southborough Total Solid Waste Costs• Total Costs Are Important For

– Consideration of Alternative Municipal Models• Municipal Curbside – for example

• Total Costs are sum of:1. T-Station Operations

2. Residential Private Curbside

3. Commercial Disposal• But, Commercial Disposal not considered in this study, so these costs excluded

• We have no data on Commercial at this time

Residential Estimated Total Southborough Solid Waste Costs

Transfer Station Costs 543,572$

Residential Curbside and Private HaulingKnown 435 subscribers at $480 avg annual fee 208,800$Missing 642 households (condos and unknown) est. $360 avg annual fee 231,120$

Residential Total Estimate of Solid Waste Disposal Costs 983,492$

13

Price/Volume Economics• Fundamentals Review

– T-station has large fixed expense component– Variable costs $80/ton (estimated, for MSW only)– We have lots of excess MSW capacity, and a low cost per ton

• Our current customer economics– 1.6 tons per year per customer household (incl. recyclables)– $173/yr avg price per customer household, after all discounts

• $250/yr avg price per non-Senior customer

– $109/yr estimated variable costs per customer ($68x1.6)– Average customer yields about $64 operating margin toward fixed

expenses (estimate, including all types of recyclables)

• Implications:1. Losing T-Station customers is bad, gaining customers is good

• T-station competes with curbside and so must be competitive– This the important lesson from Wayland, Sudbury, as will be seen

2. Don’t imagine we are running a monopoly3. More MSW volume at close to market$/ton would be beneficial

14

Analysis of Comparables

• Towns selected by query of Mass DOR data– Population, Income per Capita, Pop Density

– No consideration of MSW handling methods

• Focus: Medfield, Norwell, Wayland, Sudbury

• Methods for gathering information– Analysis of public documents

– Outreach and interview

15


• Medfield – Most like Southborough– T-station and private curbside –mostly T-station users

– Low sticker fee $50, no PAYT

– Medfield considered and rejected municipal curbside

– Seems to be operating well and at comparable costs to ours

• Norwell

– Town provides full residential curbside• Weekly pickup: MSW and Recyclables

• Not PAYT –except for excess quantities– Basic service covers all regular usage, very little PAYT

• 3674 households

• Contracted to Waste Management, Inc– $1,133,375, or $308 per household per year

16

Analysis of Comparables• Sudbury

– Town T-Station, but mostly private curbside usage• 885 T-Station MSW vs. 4596 private curbside, estimated

– T-Station Operations– Fee $170/yr plus PAYT 30gal bag @ $2.40 ea– 3 days per week 8am to 3pm only– Disposed 1018 tons (CY19)

• Cost per disposed ton at the T-station is $319– Compare to Southborough $140/ton

• Wayland– Town T-Station, but mostly private curbside

• 1875 T-station, 3200 residential curbside, approximately

– T-Station– $165/yr plus $2.50 per 30 gal bag

– 3 days per week, 7am to 4pm– Disposed 1707 Tons in CY19

• Cost per disposed ton at the T-station $249– Compare to Southborough $140/ton

• Both these Towns would save a lot of taxpayer money by closing their T-Station and having a single contract Town curbside

17


• Observations/Lessons– Wayland and Sudbury – have very high cost per ton

• High fixed expense of T-Station is a key economic factor• Lesson for us: don’t take T-Station customers for granted

– Residents can drift toward private curbside» Fee increases –risk more residents leaving system» Make it annoying - PAYT, short hours –$ they run away

– Can get stuck with high cost per ton» Wayland/Sudbury costs per ton are 177% and 227% of ours

• DPW Chief in Wayland: “Older residents all use T-station. New families all use curbside. We should probably go ‘all curbside’ but difficult to do.”

– Norwell and Medfield both have good working models• Lesson: Different models can work• Norwell – the municipal curbside can work at about 15% higher

cost than we have now, counting total residential cost– But, disadvantage is “one size fits all” and higher cost for many – The intrinsic value of “marketplace choices” hard to assess

18

T-Station vs. Curbside Price and Service

• The Market in Southborough– Curbside quote: $442/yr per household

• Weekly pickup, trash and recyclables

– T-station sticker: $250/yr

• Not much room to raise T-station price– Curbside pickup is regarded as a better

service by many, but not all, residents

– PAYT at T-Station?• Must buy and use special bags, or tags

• Private curbside cuts the PAYT annoyance

19

Analysis of Comparables• Observations/Conclusions

– Benefits of Southborough’s Current Operation• Choices for residents - at varying price points

– Approx $25 avg for over 65 (paid in tax bill)– $275 for under 65. (T-Station sticker + tax portion)– $525 for private curbside (average quoted price)

» $440 - $630 quoted

• Low tax burden on non-users– 50% of Levy-base is non-users of T-station– Residential non-users pay only $25/yr in taxes on average

» Less than 3/10ths of 1% of the Levy (0.0025)– For commercial taxpayers 96% of cost of T-Station is on residents

» They get no benefits and have almost zero tax burden

• Good cost per ton among comparable Towns• Declining tonnage per capita

– (Best we can tell –not much info on curbside tonnage)» Can estimate from pre-2008 tipping data

– The socially beneficial direction. Tells a good story.

20

Analysis of Possible Choices• Should we make any major changes?

– Two categories of management choices• Operational and Op Management Options

– Curbside instead of T-station

– T-station reconstruction

– PAYT

– Adding MSW

• Funding and Accounting Choices– Fees vs Levy

– Budget, Revolving Fund, Enterprise Fund

21

Analysis of Op Choices• Eliminate the T-Station – switch to Town-wide Curbside Only

– Implementation choices – all can be made to worka) 100% Private - no Town role, all private individual contracts,

• Boylston made this change – It can work• Has highest total cost for residents

• Estimate $1.8 million/yr total vs. current estimated $983,000• But, competition usually provides good service and choices

b) Town-wide contract with private operator• Like Norwell• Estimate costs of $1.1 million/yr (range $925 to $1.5M)

• Medway’s best contract would place us at $925• Would cut costs for current private curbside users, increase for all others• Quality monitoring and customer response systems would be needed

c) Town curbside with Town trucks – costs of this not analyzed

– But, why switch to curbside from our current system? • Current system is functional and provides choices at reasonable costs• Citizen preference for curbside would be essential

– But, must be alert to avoid sliding into Sudbury/Wayland situation

• Might regain some land, after demolition costs of T-Station area

• Private operation of T-station• Westborough has this.• Not analyzed – could be, if asked to do so

22

Analysis of Op Choices• Option to Rebuild T-station

– Rebuild Concept• Benefits

– Can be supervised by one employee

» Down from two with current layout

– Could be some land repurposing, but maybe not

– Modernization of equipment – but hard to quantify value

– Analysis of Cost/Benefit of Rebuilding• Save $81,000/yr (sal&ben) after 5 years transition

– Cost $2.5 million, assume bond at 1.5%/yr

• Breakeven is 31 years on cash flow.

• Not a financial justification.

• So, would require – Some non-financial justification – land repurposing?

– Plus, belief in stability of recycling basics

» Highest risk: increased monitoring requirement of materials sorting

23

Analysis of Op Choices • Adopt a Pay as You Throw (PAYT) at T-station

– 137 of 350 MA communities currently use PAYT

– Primarily a volume reduction system, not a funding system

– Can destabilize the revenue/cost balance for the Town• If residents leave T-station for private curbside

– Then, fixed operating costs remain but low user revenue

– Both Wayland and Sudbury seem to suffer this

– Our high $Inc/Cap suggests we would be at same risk

– Would require further analysis, if asked to do so

• Another option: shorten T-station hours per week– We are currently on the longer side, with 4 days

– No analysis done of savings or issues, but could be considered

• Might be difficult to actually gain the benefits

24

Analysis of Funding Choices• Equitability analysis of our Current System

– Good Equitability Characteristics:• Mostly paid by user fees (80%)• Low Burden on non-users

– Private curbside and commercial pay very little– These are half of the tax base

• The Senior discount also meets some equitability tests– Seniors impose low costs relative to other segments

» Eg. School costs are huge. Households with school age children, 42% (estimate) $30,000/yr average benefit per household.

» T-station and Sr. Center costs are tiny by comparison

– One need not consider such equitability factors• If one does, one may as well consider it quantitatively

25

Analysis of Funding Choices• Option: Fund T-station 100% with Levy

– Eliminate the sticker fee– Equitability Analysis

• Much less equitable for non-users of T-station– Would pay for what they don’t use, or cannot use:

» Residents who buy private curbside» Commercial entities

• Raise taxes on half the tax base only for the other half?

– Administrative• We would still need stickers, so no savings

– Fiscal• Need to add $425,000 to the Levy

– To offset lost receipts– 0.9% Levy bump

• Could be done, but not a small sum

26

Analysis of Funding Choices• Some citizen responses

– “The Levy would be tax deductible”• Analysis:

– Not actually deductible for vast majority of taxpayers in Southborough. No savings.

– “Fairness advantage of the Levy”• More valuable properties pay more

• Analysis– Real-estate tax not normally regarded as

“progressive”. In fact, the opposite.

– Low-income groups that would be hurt:

» Seniors and Apartment dwellers

27

Analysis of Funding ChoicesHow can we balance Revenue and Costs?

1. Lower costs, by rebuilding T-station to save labor• Economics not attractive – 30+ year payback

2. Increase Revenue, selling more MSW tonnage• We have low costs and spare capacity

– In 2005 we moved 2700 tons more than in 2019– Our <= $80/ton for MSW is very good right now

• Consider ways to take in more MSW at market or close to market prices– From sources in Town - $25-75,000 realizable, maybe

» 1100 tons (estimate) going through curbside» Unknown commercial tonnage in Town

• This concept would require further investigation– But, if we sold the T-station to a private operator, and

required they keep the current resident prices, this is what they would do, I think.

– Not a promise that this would work

28

Analysis of Accounting Choices• Change to Enterprise or Revolving Fund

– Not carefully analyzed in this study• What problem would we be solving?

– Observation: Revolving fund restrictions have caused problems in Wayland

• “Deficit not permitted” resulted in potential crisis

• Wayland DPW Chief now looking to terminate Revolving Fund accounting

– Sudbury has Enterprise Fund and very high costs• Accounting hasn’t fixed management

29

Analysis of Licensing Choices• My Strong “Information” Recommendation

– Recommend Board of Health license private haulers• With a low license fee, to cover administration only• Require haulers to provide annual information

– Number of tons and type of material– Number of customers– Disposition of refuse by type– Other, based on review of Towns that have license requirement– DEP wants this info

– Quick check suggests many Towns license private haulers:• Wayland, Sudbury, Lancaster, North Attleborough, Northbridge,

Salisbury, Somerville, Great Barrington, -- hundreds do it

– We need five years of good data before 2027 renegotiation with Wheelabrator

• Otherwise we are negotiating almost blind• Half our tax base MSW is completely invisible to us now

– We don’t know tonnage, costs, or composition

• I suggest BOS and Advisory politely request BOH to implement

30

Concluding Summary• Fundamentals:

– MSW - Wheelabrator looks good – best solution– Recycling is unstable, globally

• Expect continued volatility, particularly of prices, maybe of process

• Lessons from Other Towns:– Other models can work, such as municipal curbside

• But would need a reason to make the change

– Management mistakes are possible, if not careful• Get stuck with high costs and low perceived value• Sudbury and Wayland for example

• Choices:– Rebuilding the T-station

• Would need some non-financial justification

– Consider adding MSW tons at market price/ton• Might work, might not, but needs further analysis

– License private haulers• Require data on quantities and disposition of tonnage

31

Concluding Summary• Our current system works well !

– Reasonably efficient municipal operation• Cost-effective service delivery overall

• Currently avoiding pitfalls of some other Towns

• Stable – to the extent possible

– Provides citizen choices • At different price points

– A reasonably equitable funding system • Mostly user supported

• Cost benefit for seniors –classically lower income

• Low tax impact – less than 1/3 of 1% of Levy (.0026)

32

Follow-up• Suggested

– Research BOH regulations of other Towns • Draft suggested topics

– Investigate additional revenue potential of capturing more MSW tonnage

• A feasibility review

• For consideration, but only if desired– Manage resident survey on curbside service

– Manage survey of new residents for usage trends

– Investigate private ownership/operation of Transfer Station

33

Appendix

34

Mass DOR Data from Selected Towns

TOWN OF SOUTHBOROUGHBOARD OF SELECTMEN Meeting Minutes

Meeting Date: Tuesday, September 8, 2020, 6:30 P.M.Location: Virtual Meeting through ZoomPresent: Marty Healey, Lisa Braccio, Chelsea Malinowski, Brian Shea, Sam Stivers and Town

Administrator Mark Purple

Chairman Healey called the meeting to order at 6:30 P.M. Chairman Healey read the followingstatement:

Pursuant to Governor Baker’s March 12, 2020 Order Suspending Certain Provisions of the OpenMeeting Law, G.L. c. 30A, §18, and the Governor’s March 15, 2020 Order imposing strictlimitation on the number of people that may gather in one place, this meeting of theSouthborough Board of Selectmen will be conducted via remote participation to the greatestextent possible. Specific information and the general guidelines for remote participation bymembers of the public and/or parties with a right and/or requirement to attend this meeting canbe found on the Town of Southborough’s website, at https://www.southboroughtown.com/. Forthis meeting, members of the public who wish to watch or participate in the meeting may do soin the following manner by finding the meeting at:https://www.southboroughtown.com/remotemeetings. No in-person attendance of members ofthe public will be permitted, but every effort will be made to ensure that the public canadequately access the proceedings in real time, via technological means. In the event that we areunable to do so, despite best efforts, we will post on Southborough’s website an audio or videorecording, transcript, or other comprehensive record of proceedings as soon as possible after themeeting.

II. Public CommentPaul Cimino (3 Austin Kelly Lane) stated he is speaking as a citizen and veteran and not theTown Moderator. He described his displeasure over the lack of progress from Crown Castle inremoving the cell tower from the Flagpole at the Town House. He felt the lease partner couldhave removed it by now and asked the Board for leverage to ensure the flagpole is reverted to itsoriginal state in a more timely manner. He suggested Town Counsel involvement.

Chairman Healey agreed and stated the issue needed to be addressed. He added the Board wasreluctant to pursue legal remedies due to cost but it may be time to do so. Ms. Braccio agreedand would like the flagpole restored by Veteran’s Day. Mr. Shea stated it is likely time to consultTown Counsel and Mr. Stivers agreed. Mr. Purple stated he has been in contact with CrownCastle and AT&T and they are willing to work with the Town but have not taken any action.Chairman Healey said he would reach out to Town Counsel. The Board agreed.

Ill. Scheduled Appointments6:30PM HEARING: Class II Used Car Dealer license application for Stefco, 264 Cordaville RdAt 6:45 P.M. Chairman Healey read the public hearing notice into the record. Mr. Stefaniakdescribed his business plans for his shop at 264 Cordaville Road which included specifications tosell used cars and basic auto repair and services. He stated the current license allows for eightspots to sell vehicles and he is applying for the same. He explained the lot and his plans tocontinue to clean the area and work with the community. Ms. Braccio acknowledged the

Selectmens Minutes 9-8-20 DRAFT Page 1

concerns stemming from the previous owner’s use of the lot and addressed them with Mr.Stefaniak. He replied that he will not repeat those mistakes. He also agreed to keeping thesightline from the corner of Woodland Road and Cordaville Road clear for drivers. He stated hishours will be Monday - Friday 8:00 A.M.-5:00 P.M. and Saturdays 8:00 A.M. — 2:00 P.M. Ms.Malinowski asked if he planned on hiring staff and he stated he planned on one additionalemployee for the office. Mr. Stefaniak stated he may have to light the cars for sale on his lot andMr. Stivers directed him to work with the Building Inspector and Planning Board before doing so.

Flavia Montvitt (202 Woodland Road) stated she was not in support of selling used cars on the lotand she described the issues she had with the previous owner. She stated Mr. Stefaniak wasspray painting at his place of business and the smell polluted her property. Mr. Stefaniakapologized for using spray paint and explained it was his last project from his previous work andhe would not spray paint in the future. Mr. Shea stated that it is not fair to hold Mr. Stefaniakaccountable for the mistakes of the previous owner.

Linda Zawadzki (259 Cordaville Road) expressed her concerns of having a junkyard and overtwenty cars on the lot as the previous owner had and Mr. Stefaniak stated he will not exceed theeight cars for sale and there will be no flags or late nights.

Ms. Braccio made a motion to close the public hearing at 7:20 P.M. Mr. Stivers seconded. Themotion passed all in favor (5-0-0) by roll call vote, Braccio, aye; Malinowski, aye; Shea, aye;Stivers, aye; Healey, aye.

Mr. Stivers made a motion to approve the application for a Class II Used Car Dealer license forStefco, 264 Cordaville Road as presented with the following conditions:

1. There will be no junk cars on the property.2. Spray painting is not permitted on the premises.3. The acceptance of the Class II Used Car Dealer license is subject to confirmation that all

building permits are in order and with the appropriate business use.4. Any appropriate approval for lighting and signage be in conformance the Town bylaws.

Ms. Malinowski seconded. The motion passed all in favor (5-0-0) by roll call vote, Braccio, aye;Malinowski, aye; Shea, aye; Stivers, aye; Healey, aye.

Southborough Police:Appoint Tyler L. Lu as Special Police Officer, effective September 15, 2020

Chief Paulhus introduced Mr. Lu and gave background on his experience. He requested theBoard appoint him as Special Police Officer. He added that Mr. Lu will be the second hire fundedfor January 1,2021 per Town Meeting approval.

Ms. Malinowski asked Mr. Lu why he transitioned from the private sector to the PoliceDepartment. Mr. Lu explained his desire to be more involved in the community. Mr. Stiversasked Mr. Lu what prompted him to apply to the Southborough Police Department. Mr. Lureplied that after looking into the Town, he found that it was beautiful, the community waswelcoming and he felt it would be a great place to live and work.


Mr. Stivers made a motion to appoint Tyler L. Lu as Special Police Officer, effective September 15,2020. Ms. Braccio seconded. The motion passed all in favor (5-0-0) by roll call vote, Braccio, aye;Malinowski, aye; Shea, aye; Stivers, aye; Healey, aye.

ii. Update on accreditation, hiring and policing policiesChairman Healey explained that part of the goal setting meeting was for the Board to haveongoing dialogues with departments and committees in Town and the Police Department wasinvited to discuss their role in inclusion and how it relates to hiring, training and reporting. ChiefPaulhus explained that there are 344 standards the Department has to adhere to for theiraccreditation and gave details into policies and procedures for hiring, training and reporting andhow it relates to inclusion of minorities and equal opportunities. He added that there were arecord number of applicants for Department openings in May and they are one of the onlydepartments that do not require an advanced degree to apply. Chairman Healey asked ChiefPaulhus to describe the Department’s approach to training. Chief Paulhus described the bestpractices and benchmarks provided by the Massachusetts Police Accreditation Commission thathave to be achieved annually or bi-annually. Chairman Healey asked about training regardingapprehending a suspect and use of force. Chief Paulhus stated that there is a 42-page policy onuse of force that is reviewed annually. He added that there is annual weapons training and theofficers have ben trained to intervene when they witness another officer mishandling a situation.Chief Paulhus described the reporting policy for use of force and complaints.

Ms. Malinowski praised the Chief and Department for keeping the Town safe and their hiringprocesses. Mr. Shea urged the Board to remember the importance of training and safety of theofficers during budget discussions. Mr. Stivers asked if the Department will be expanding the useof the Mental Health Clinician who supports the officers during mental health responses. ChiefPaulhus explained how the Department works with the Mental Health Clinician. LieutenantNewell gave details on how she collaborates with officers regarding substance abuse, mentalabuse and suicide calls for service. Chief Paulhus described the Department partnership withSouthborough Youth and Family Services to follow up with residents and ensure the help neededis provided to avoid future police intervention. Chairman Healey asked Chief Paulhus to workwith his management team and Mr. Purple to create a report with data showing use of force andany complaints on a quarterly or half-year basis. Chief Paulhus agreed.

8:00PM Volunteer Interviews:Michael Weishan: Historical Commission, term 6/30/23

Mr. Shea recused himself and left the meeting at 8:16 P.M. Ms. Braccio stated that she was thelast remaining Board member that was present at Mr. Weishan’s request for reappointment in2018. She said she watched the video from that meeting and reflected on her participation andthe circumstances. She asked Mr. Weishan if there were anything he would change during thatdiscussion with the Board in 2018. Mr. Weishan stated that the incident was due to a failure ofcommunication on his part and the Historical Commission. He added that the incident was aresult of a first time use of a new bylaw with no training. He said that if he were to changeanything, he would not have spoken up and he has learned a lot since. Ms. Braccio asked if therewere any perceived conflicts overseeing the conservation restriction at 84 Main Street. Mr.Weishan replied there were none. He explained how he worked well with various boards andcommittees to create the Adaptive Reuse bylaw and some of his goals for the future of theHistorical Commission. Chairman Healey asked that if in the future there are any issues with theBoard or any members, that Mr. Weishan reach out to anyone on the Board before using outside


resources for recourse. Mr. Weishan agreed. Chairman Healey made a motion to appointMichael Weishan to the Historical Commision, term 6/30/23. Ms. Braccio seconded. The motionpassed (4-0-1) by roll call vote, Braccio, aye; Malinowski, aye; Stivers, aye; Healey, aye. Mr. Shearecused.

Mr. Shea returned to the meeting at 8:34 P.M.

ii. David Candela: Recreation Commission, term 6/30/23 and Community PreservationCommittee [Recreation Commission Representative], term 6/30/21

Ms. Malinowski stated she asked Mr. Candela to attend the meeting because she had questionsregarding his commitment to the Recreation Commission. She stated she had concerns with hisavailability to attend meetings and asked if he could be committed to the role. Mr. Candelareplied that he did not know what Ms. Malinowski was referring to and the he attends mostmeetings. Ms. Malinowski explained that she reviewed attendance from June 2019-June 2020and out of eighteen meetings, he was absent eight times. Mr. Candela stated that the Boardwould suggest he attended almost every meeting and he is very committed. Ms. Malinowskistated that he is the Recreation Commission representative for the CPC and he has missed manyCPC meetings as well. She stated she was concerned because CPC has issues meeting quorum.Mr. Candela asked what meetings he had missed and Ms. Malinowski stated in the last tenmeetings he had missed half. She stated she was hesitant to appoint someone who is present atapproximately 50% of the meetings. Ms. Braccio stated she reviewed the meetings as well andMr. Candela was absent many times unless the issue is with the accuracy of the minutes. Mr.Candela asked the Board to ask the Commission and CPC if he attends. He stated that he wassurprised this was an issue and apologized for running a second Zoom meeting during this one.

Ms. Braccio asked the Board to hold this appointment. Mr. Candela stated that he was ok withnot being reappointed. Chairman Healey interjected that he accepts Mr. Candela’s word that heis committed and asked that there will be no quorum issues in the future. Mr. Candela agreed.Mr. Stivers stated he has seen Mr. Candela’s participation and engagement in meetings and hesupports the appointment. Ms. Braccio asked the Board to hold the appointment because therewas a volunteer form from another resident interested in these positions. Chairman Healeystated that this will be discussed at the next meeting.

Deerfoot Road Extension Residents — Discussion of Brendon Construction buildingDenise Eddy (128 Deerfoot Road) explained her initial support for the construction by BrendonHomes in 2018 and the issues with water runoff from these properties onto 124, 126 and 126ADeerfoot Road. She explained the report from their engineer, Dr. Desheng Wang which did notsupport the engineering report from Brendon Homes. Chairman Healey asked Ms. Eddy what shewas looking for from the Planning Board and Conservation Commission. Ms. Eddy replied thatthey are meeting with the Planning Board in two weeks and will be asking them to monitor theamount of vegetation removed from A&R lots and to address any issues if more is taken downthan outlined in the initial plan. She added that they are asking the Conservation Commission toinstall an additional catch basin prior to resurfacing of the road and to oversee water control.She stated that the Conservation Commission only has control over lot 124 as there is an order ofconditions on that property. Ms. Eddy stated because the Board has jurisdiction of the streetsthrough the DPW, they are asking for oversight on the impacts of the water runoff onto DeerfootRoad.


Brendon Giblin, (6 Nichols Street) President of Brendon Homes stated that he is familiar withthese concerns and the project was appropriately designed by Bohier Engineering. He stated thatA&R lots use country drainage and therefore it took time to address the issues. He added thatthey have taken steps to alleviate these issues and defended the calculations in his engineeringreport. Mr. Giblin stated they have worked with the DPW and Conservation Commission anddescribed the work yet to be done. He stated that his timetable to complete the work is 7-10days and once the topcoat is applied to the roads, the problems will be fixed. Mr. Giblin statedhe does not dispute the issues and has worked with Ms. Eddy to try and resolve them. He addedthat when the work is complete the site will operate as intended. Mr. Stivers stated that theConservation Commission discussed installing additional catch basins in the drainage system andhe felt that could be done relatively inexpensively. He added that he hopes there arecontingencies in place if the construction does not solve the water issues. Ms. Braccioempathized with the frustration from the residents and stated that she is unaware of how theBoard can help alleviate the situation as their authority is limited. Mr. Giblin said he would workwith the DPW to help solve these issues.

Lisa Dunderdale (122 Deerfoot Road) described her concerns with the water trespass on her lotand 122 and 120 Deerfoot Road. She requested someone visit her property to assess the issuesand damage. Chairman Healey stated that the Board does not have authority over privateproperty. Marguerite Landry (134 Deerfoot Road) asked the DPW to install more catch basins.Melissa DaCosta (120 Deerfoot Road) explained the location of her property and stated that thewater runoff from these properties overflows onto Deerfoot Road and if not addressed, willcontinue to do so.

Chairman Healey stated that there are multiple Boards that have some jurisdiction in the matterand he volunteered Mr. Shea to work with Ms. Galligan and Mr. Purple to understand what stepscould be taken to address the issues. The Board agreed. Ms. Galligan explained how the pipingand catch basin systems worked and what work needs to be completed before pavement is laid.Chairman Healey asked for a timeframe for the street to be finished. Ms. Galligan stated that shecould not give a definite date but most likely by the end of September or beginning of October.Chairman Healey asked that residents continue to work with the Planning Board andConservation Commission. The Board agreed. Chairman Healey asked that Mr. Shea, Ms.Galligan and Mr. Purple discuss possible next steps. They agreed.

Brian Ballantine, Finance Director CH suggested moving to next meeting. Board agrees.Approval of bond sale

Chairman Healey and Ms. Malinowski recused themselves. Mr. Ballantine explained the bondingand that lowering rates on current bonds is saving the Town approximately $65,000. He addedthat the Library project and the last portion of the Public Safety Building have been permanentlyfinanced. He stated the Board needs to take a formal vote to accept the bonds.

Mr. Shea made a motion to approve the bond sale as presented by Mr. Ballantine and included inthe packet. Mr. Stivers seconded. The motion passed (3-0-2) by roll call vote, Braccio, aye; Shea,aye; Stivers, aye. Chairman Healey and Ms. Malinowski recused.

ii. Budget updatesChairman Healey requested this topic be move to the next meeting. The Board agreed.


Judi Barrett, Barrett Planning LLC — Discussion of Downtown Business Village DistrictChairman Healey introduced Ms. Barrett as the consultant hired by the EDC to review potentialzoning issues that may hinder the revitalization of downtown. Ms. Barrett explained the EDC hasfocused on an overlay district. She explained what an overlay district is and how it works in ourcurrent zoning map. She said creating an overlay district is no longer best practices and statedthat creating a town center district may be more appropriate. She explained the risks for bothoptions and felt that creating a town center district will fix zoning issues and could be donewithout making any property non-conforming. Chairman Healey asked if the procedure forapproval of both an overlay district and a zoning change are the same. Ms. Barrett answeredboth would need Town Meeting approval. Ms. Braccio stated that the Planning Board hadconcerns regarding creating nonconforming lots. Ms. Barrett stated that the Planning Board is anintegral part of this discussion as the permitting board and she would like to understand theirneeds and wants for the downtown. Chairman Healey asked if Ms. Barrett had reviewed thecurrent zoning map and any potential hardships that could come about while creating a separatezone. Ms. Barrett replied that she had and she does not think anyone would have to be madenonconforming. She stated she is an advocate for fixing zoning. Ms. Barrett added that she iscreating a report for the revitalization of downtown and is unclear as to what is wanted there.She added that input from the Planning Board on this is essential. Chairman Healey stated thenext step is to meet with stakeholders to make decisions for the future of the downtownrevitalization. Ms. Barrett agreed and stated that she is being asked to draft zoning changeswithout an understanding of what the vision is for downtown. Ms. Malinowski asked who thekey stakeholders were and Ms. Barrett replied the policy makers such as the Board of Selectmen,the Planning Board and the EDC. Chairman Healey stated there will be a meeting October 6th

with these boards and asked for a discussion document from Ms. Barrett. Ms. Barrett agreed toprovide one.

Julie Connelly, member of the EDC, stated that zoning was identified as a top priority when thedowntown revitalization project began and while working with the Planning Board, it was agreedthat an overlay district was the resource needed to execute the project. She added that the EDCwill reach out to Ms. Barrett regarding the vision for downtown.

Claire Reynolds (104 Main Street) stated that the report from Ms. Barrett was received today andthe EDC had not had time to review it. She added that the EDC has used survey results andreports from the master plan in 2010 and multiple recent surveys from residents regarding thevision for downtown. She added that input from the Planning Board is essential.

Karen Galligan, DPW Superintendent — Policy on Complete StreetsChairman Healey explained that the most important aspect of a Complete Streets proposal is toensure the 80 points needed from the State to qualify for the grants have been met. Ms. Galliganagreed. Chairman Healey said he would like to see a hybrid of Ms. Galligan’s draft and Mr.Stiver’s draft at the September 22 meeting. Mr. Shea stated he had not seen Mr. Stivers draftand would like time to review. He added that the proposal should allow for flexibility as thereare rural streets that may not be a good fit. Mr. Stivers stated that the version presented wiltsuffice for the requirement of points but would like more diverse language. Ms. Galligan statedthat if the policy is too difficult to implement, it could hinder the ability to complete regular workand maintenance. Chairman Healey stated he will draft a hybrid of both draft policies for thenext meeting. He asked Mr. Stivers if his version outlined the creation of a new committee andMr. Stivers replied in the affirmative. Ms. Braccio added that the Public Works Planning Board


was involved in drafting the policy with Ms. Galligan and requested to hear from them. ChairmanHealey asked if taking more time to review will hinder progress. Ms. Galligan replied that theprocess can start as long as discussion continues.

IV. ReportsTown Administrator Reporti. Main Street project updateMs. Galligan stated that the DPW is working closely with Charter, Eversource, AT&T and Verizonto move their poles. She said it is intended for this work to be completed in the fall. The curbingand pouring concrete and asphalt on sidewalks will start in the coming week. She stated that notall sidewalks or driveway aprons are complete and the project should be 99% complete beforewinter. She added the rest will be completed in spring.

Chairman’s Reporti. Point of contact for inquiries to Selectmen email addressChairman Healey proposed a revolving assignment be made for all requests and inquiries to thegeneral Selectmen email as the Board cannot respond as a group. The Board agreed.

Members’ Reportsi. Discussion of Selectmen office hoursChairman Healey suggested rotating virtual office hours on a weekly basis to be advertised on theblog and Twitter. The Board agreed.

iii. 8/31 Capital Committee presentation on TSChairman Healey moved this discussion to the September 22, 2020 meeting.

Mr. Shea stated that last year the Board collaborated with the golf course to host an ALSfundraiser on Heritage Day to remember Mr. Wilson and Mr. Shifrin. He said he would be happyto reach out to see if this could be done again this year. The Board agreed. Chairman Healey saidhe spoke with Mrs. Shifrin regarding a field dedication in August and suggested November 16th

for the dedication to acknowledge the one-year anniversary of Mr. Shifrin’s passing and possiblytying this in with the fundraiser. Chairman Healey said he will review this proposal with the golfmanagement company.

Mr. Stivers stated he has made progress on the tree removal guidelines and hopes to havesomething to present at the next meeting. He stated he is working with Ms. Luttrell from thePlanning Board and Town Counsel.

V. Consent Agendaa. Chairman Healey made a motion to approve Open Session Minutes: August 18, 2020. Mr. Sheaseconded. The motion passed all in favor (5-0-0) by roll call vote, Braccio, aye; Malinowski, aye;Shea, aye; Stivers, aye; Healey, aye.b. Ms. Malinowski asked to hold Consent Agenda item “b.” She noted that the date on the firstapplication is incorrect as it reads “9/20/27.” Mr. Purple confirmed there is only one applicationfor the first date. Chairman Healey made a motion to approve the One-Day alcohol licenseapplications, Chestnut Hill Farm Events: September 20 and September 27, “Fall Fun on the Farm”with the above revision. Mr. Shea seconded. The motion passed all in favor (5-0-0) by roll callvote, Braccio, aye; Malinowski, aye; Shea, aye; Stivers, aye; Healey, aye.


c. Ms. Malinowski asked to hold Consent Agenda item “c.” Ms. Malinowski asked where theitems will be stored when not in use. Mr. Wood of the EDC stated the tents break down to bevery small and could be stored in his basement. He added these tents would be used byrestaurants, gyms and other businesses that would have outdoor patronage. He said the EDCwould manage the items on a first come, first serve basis. Chairman Healey made a motion toapprove the EDC grant proposal for Shared Streets and Spaces program. Mr. Shea seconded.The motion passed all in favor (5-0-0) by roll call vote, Braccio, aye; Malinowski, aye; Shea, aye;Stivers, aye; Healey, aye.Ms. Braccio left the meeting at 11:02 P.M.

VI. Other Matters Properly Before the BoardFY21 BOS GoalsChairman Healey asked the Board to send any updates to Mr. Purple. Mr. Stivers suggestedprioritizing the goals and delegating responsibility for follow up on progress. Chairman Healeyagreed and stated he will ensure they are updated in the Member’s Report.

Route 85 sidewalk discussion — Public Safety complexMr. Litt (148 Woodland Road) stated that the Public Safety Complex is not accessible to anyonenot in a car and the building and its services should be accessible to the entire community. Hesaid the issue was discussed by the ADA Committee and it was agreed this was an open issue. Hestated that he spoke with the Public Safety Building Committee regarding his concern that theplans do not have a sidewalk from any direction and he said they replied it was too complicatedto execute. Mr. Litt requested the Board meet with the DPW, public safety officials, PlanningBoard and ADA to recreate a town wide policy or requirement that the Public Safety Building beaccessible to the entire public. Chairman Healey asked what the ADA required for compliance.Mr. Litt stated he spoke with someone from the Office of Disability who confirmed a driveway isconsidered adequate access to the building. Mr. Shea stated that a sidewalk was not on the planwhen the Public Safety complex was being built nor was it needed for approval from the PlanningBoard. He added that the Town does not have the funds for this project and described theunlikeliness of someone needing foot access from Route 85 to the building. He suggested if asidewalk were approved by Town Meeting, constructing through Woodward may be the bestoption. Chairman Healey stated he would like to know the cost for undertaking this project and ifit is required by the ADA. He added that if sidewalks are required, it is a much different projectthan if it is something that is simply the right thing to do.

VII. Public CommentNone

VIII. On a motion made by Chairman Healey, seconded by Mr. Shea and voted by roll call all in favor,Braccio, aye; Malinowski, aye; Shea, aye; Stivers, aye; Healey, aye, the meeting was adjourned at11:22 P.M.

Upcoming MeetingsSeptember22, 2020

October 6, 2020

Respectfully submitted,


Kathleen Barry, Recording Secretary

List of Documents referred to at the September 8, 2020 BOS Meeting:

• Public Hearing Notice dated August 25, 2020

• Copy of Legal Notice from MetroWest Daily News• Application for License to buy, sell, exchange or assemble second hand motor

vehicles or parts

• Law Enforcement Accreditation Program Overview• Letter from Chief Paulhus to BOS dated September, 1, 2020• Permanent Note Issuance and Refunding Bonds Letter from Brian Ballantine to

BOS

• Budget Update Presentation dated September 8, 2020• Citizen Activity Form, Michael Weishan• Letter from David Candela to Lori Esposito dated August 10, 2020• Flood and Drainage Study 136-128 Deerfoot Road, July 20, 2020• Letter from Karen Galligan to Mark Purple re: Complete Streets Policy 7.21.20• Draft Village Mixed Use Zoning Language• Meeting Minutes, August 18, 2020

• Application for One-Day Alcohol License, Chestnut Hill Farm• Shared Streets and Spaces Letter of Intent from the EDC dated September 1,

2020

• Letter from Jason Malinowski to Mark Purple re: Capital Planning - Town Housedated September 2, 2020

Selectmen’s Minutes 9-8-20 DRAFT Page 9

KENNETH M. PAULHUSCHIEF OF POLICE

TOWN OF SOUTHBOROUGH

POLICE DEPARTMENT32 Cnrdavillc Rnad

Snitthhorouih, \Li ,tchisi.tt 01772

Etnercncy: ) I,\ll () hcr (5flS)1S 2171IiLl.Iflt’,% ( )-IS 7117

II.\ ( JL )45 •k 1

To: Southborough Board of Selectmen

From: Police Chief Kenneth M. Paulhus

Subject: Part-Time Telecommunications Officer/Dispatcher

Date: September 11, 2020

Dear Board of Selectmen:

Please consider my recommendation to appoint Ms. Julia Fontana as a Part-lime TelecommunicationsOfficer with the Southborough Police. The Department is looking to expand the number of P/I Staff inorder to fill open shifts.

Ms. Fontana is a resident of Shrewsbury, and holds a BA. Degree in Communications from WorcesterState University. She has a history of employment in customer service.

Her appointment would be of great benefit to the Southborough Police Department. The starting datewill be determined shortly after successful completion of a number of screening checks, and the Boardsapproval.

The recommended pay rate would be Grade 3 of the SAP, $21.00 per hour. Please feel free to contact

me with any questions you might have.

Kenneth M. Paulhus

Chief of Police

Protecting Our Community...Together!

Julia Fontana—

____

• Phone: • E-Mail:

• Review/edit tune sheets for management approval.• Maintain liaison with candidates to update them on their application status.• Document, track records and maintain candidate status.• Complied company information and related material and distributed to applicant

Awards and Achievements• Deans Listfor Academic Achievement at Worcester State University: fall Sentester 2011, fall

Semester 2019.• Promotion to Assistant Manager Leadership Position December 2015

Sneakerama, Worcester MA• Promotion to ftdt-Time Manager Leadership Position April2017

Sneakerama, Worcester MA• Selected to attend the Inaugural camp Saucony Leadership Training. June 5-8, 2018

Attended a 4-day industry camp, but well informed with actionable insights from expert-led sessions.Camp challenges led by industry experts on topics including:

1. Product- “Building brand experts for confident consumer conversations.”2. Human Performance- “the future and features of fit.”3. Digital Savvy- “driving consumers and conversation.”

Skills and Highlights• Confident verbal communication skills.• Flexible team player who prospers in a fast-paced work environment.• Proficient in using Microsoft Office, Wordpress, Weebly, and social media/online marketing

platforms.• Accustomed to working in groups/teams during academic projects and range of club and society

involvement.• R.A.D. Certification, Grafton Police Department, February 2020.• Familiar with sensitive public dealing procedures and protocols in emergency situations.• Possess current firearms safety certification.

Julia Fontana EJUD•.. — • Phone: - • E-Mail:

EducationWorcester State University, Worcester MA9/201 1-5/2019Bachelor of Arts Degree (B.A.) Communication, May 2019

Shrewsbury High School, Shrewsbury MA9/O$-6/1 IHigh School Diploma, awarded in June 2011

Professional and Academic ExperienceStore Business Manager: $neakerama, Worcester, MA 8/08-Present• Engage with and provide consultative support, product decisions, special requests and processing of

sales and returns for all footwear customers using Shop-Keep’s POS system.• Respond to customer feedback, resolve issues, and always strive for continuous improvement of the

in-store experience.• Manage the store associates, including communication, team meetings, training, recruiting and

implementation; to meet critical needs of individual employees and workplace environment.• Conduct thorough assessment and utilize fit process of the customers feet and gait to ensure the proper

fit of footwear; which helps to alleviate pain (foot, ankle, hip and/or lower back), and/or enhancesathletic performance, or promotes general well-being.

• Maintain knowledge of trends, products and the biomechanics in the footwear industry.• Proven ability to handle pressure and work well under stressful situations.

Marketing Internship: Sncukeran,a, Worcester MA 9/2018-05/2019• Create and implement social media marketing strategies and tactics at the local business level.• Write and post blogs and articles, handle social media and updates and upload pictures and videos to

create awareness.• Monitor and respond to social media activities on a regular basis and build relationships with new and

existing audiences.• Handle content creation and management tasks along with planning and executing special events.• Perform research activities to find articles, stories and resources, relevant to client base and post links

to social media profiles.• Proven to work effectively individually and with a team.

Associate Recruiter: Manpower INC $outhborough, MA5/15-01/16• Central Order fulfillment• Discuss team challenges and implement improvements.• Qualify’ associates by checking associates, background: their skills, their scores, and previous work

history.• Utilize synergy of resources. (i.e.) pool of associates and synergy of staff.• Demonstrated ability to prioritize and perform task simultaneously.• Locate, recruit, screen, interview, conduct assessments, hire and/or place workers.• Administer skill assessments and conduct drug testing, criminal background checks and employment

checks.

Recruiting Assistant: Manpower INC. Southborouglt, MA 6/14-8/14• Aid with scheduling/coordinating interviews, and new hire process.• Manage Direct Time and work Nexus payroll processing.

TOWN OF SOUTHBOROUGH

FINANCE DWISION: TREASURER AND COLLECTORTOWN HOUSE- 17 COMMON STREET SOUTHBOROUGH, MASSACHUSETTS 01772-1662

(508) 485-0710 x3010 FAX (508) 480-0161 -

DATE: September 17, 2020

TO: Honorable Board of Selectmen

FROM: Brian Ballantine, finance Direc)

RE: Fire Truck Bond — June 2020 Approval

As you may recall the Fire Department requested a new fire truck be purchased toreplace a 2001 E-One Typhoon Pumper, which is at its useful lifespan. The amount was$600,000 and this was approved at the 2020 Town Meeting.

As part of legal review and approval for issuance, the Board is required to confirm theuseful life of the equipment. I have confirmed with Chief Achilles the maximum usefullife is 20 years. Please formalize the stated useful life so I may clear that legalrequirement and pursue obtaining the funding for the fire Department.

Should you have any questions, please do not hesitate to ask.

TOWN OF AMHERST COMPLETE STREETS POLICYAdopted May 14, 2018

Town of Amherst Select Board

Preamble:

Amherst is a unique community. It has a three-centuries-long history, a New England towncharacter that includes a compact downtown and numerous localized village centers, large amountsof conservation land and wide areas of rural character, and many narrow roads. It is home to threeinstitutions of higher education, and many college and graduate students. Its neighborhoods havestrong identities. It is very diverse, with a range of races and ethnicities, people from all over theworld, and a large fraction of low-income students and families.

The Town, through the proven commitment of the Select Board, Town Meeting, Town departmentsand committees, stakeholders and citizens, has long supported the principles of Complete Streets.Its previous support include formation of the Public Transportation and Bicycle Committee in the1970s and the recent Transportation Advisory Committee (TAC); the adoption of Safe Routes toSchool; the development of numerous bicycle lanes and off-road multi-use paths, including theNorwottuck Trail and the Swift Connector; the maintenance of a robust array of hiking trails; fiscalsupport for UMass Amherst Transportation Services and Pioneer Valley Transit Authority andadvocacy for transit routes that are relied upon by all residents and particularly by low-incomeresidents; the reconfiguration of roads and intersections to include crosswalks, sidewalks, busstops, and rounda bouts; support for the upcoming Regional Bike Sharing Program; and thedevelopment of the 2015 Amherst Transportation Plan.

1. Vision & Intent

Under this Complete Streets Policy, the Town of Amherst shall develop and provide an integratedmultimodal transportation network that contributes directly to the safety, health, economic vitalityand quality of life of all residents especially the most vulnerable.

Non-automobile modes of transportation including bicycling, walking, and public transportationshall be included in transportation planning and projects. They will be parts of daily life in Amherst,with enhanced networks and inter-modal connections. Motor vehicular traffic will continue to servepersonal needs, commerce, and emergency response, with reduced pollution and trafficcongestion. Persons of all ages, abilities and circumstances will be able to use a diversity oftransportation modes for all kinds of trips, including commuting, shopping, going to school, andrecreating; and they will be able to meet their transportation needs safely, conveniently, reliably,affordably, and efficiently.

The desired outcome of the Complete Streets Policy is to create an equitable, balanced, andeffective transportation system where every transportation user can travel safely and comfortably,and where sustainable transportation options are available to everyone. Together, this integratedtransportation system will support healthy and thriving people, neighborhoods, village centers,cultural life and businesses.

Mayl4,2018 Pagel



The intent of this Policy is to formalize the strategic and comprehensive planning, design, operationand maintenance of Amherst roadways so that Complete Streets principles are incorporated. Theseprinciples strive to provide the best possible combination of service, mobility, convenience, healthand safety while strengthening social, economic, equity and environmental influences withinAmherst.

Core Commitment

2. All Users and Modes

Amherst’s transportation system shall be designed, maintained and operated to the greatest extentpossible to ensure and promote the safety, health, comfort and convenience of all users of allmodes of transportation. These users include pedestrians, bicyclists, assistive mobility device users,public transit and paratransit riders, motorists, commercial vehicle drivers, emergency crews, andfreight providers. Those who cannot drive private cars — including children, and many elderly,disabled or low-income residents — will have increased mobility, independence and safety. Thetransportation system will contribute directly to the safety, health, economic vitality and quality oflife of all Town residents and will promote access to multi-modal transportation for users of all ages,abilities, incomes, races, ethnicities, genders and circumstances.

3. All Projects and Phases

All transportation and roadway projects, including municipal road repairs, upgrades and expansionprojects on public right-of-way, are an opportunity to implement Complete Streets planning, designand construction. Complete Streets elements that anticipate future demand for walking, bicycling,transit and motorist uses will be integrated into the design of new, rehabilitated or reconstructedroadways and/or transportation infrastructure projects. Complete Streets may be achieved byincorporating single elements into a particular project or incrementally through a series of smallerimprovements or maintenance over time.

The Town will develop procedures to incorporate Complete Street elements in all transportationprojects, including municipal road repairs, upgrades, or expansion projects on public right-of-way.The Town will approach every relevant project — transportation, public utilities, infrastructure, andpublic and private development — as an opportunity to improve the public way and transportationnetwork and will actively seek opportunities to repurpose rights-of-way to enhance interconnections for pedestrians, bicyclists and transit.

4. Exceptions

Any work to the transportation network that is considered routine maintenance that does notchange the roadway geometry or operations, such as traffic signal upgrades, mowing, sweeping,pothole repair and non-structural overlays shall be automatically exempt from this policy.

Mayl4,2018 Page2

TOWN OF AMHERST COMPLETE STREETS POLICYAdopted May 14, 201$


Additional exceptions to the Policy may be approved when:• A reasonable and equivalent project along the same corridor is already programmed to

provide facilities exempted from the proposed project.

• Transit accommodations are not required where there is no existing or planned transitservice.

• Cost of accommodation is excessively disproportionate to the need or probable use.• Documentation or factors indicating an absence of current and future need.

Additional exceptions from the Complete Street Policy shall be reviewed by the TransportationAdvisory Committee, which will forward its recommendations to the Select Board with supportingdocumentation. Any exceptions must be approved by the Select Board, with documentation madepublicly available.

Best Practices:

5. Network

The Town of Amherst Complete Streets Policy will focus on developing an interconnected,integrated, multi-modal transportation network. This network will offer robust transportationroutes and options together with inter-modal transfers, to provide connections between homes,neighborhood5, schools/higher education institutions, major employers, recreation/retaildestinations including downtown, village centers as well as adjoining towns and transportationsystems.

6. Jurisdiction

All transportation infrastructure and street design and construction projects requiring funding(state, federal, and private) or approval by the Town of Amherst shall adhere to the Town’sComplete Streets policy. For projects inside the Town’s boundaries but outside its jurisdiction, suchas on a private development or at a higher education institution, the Town shall advocate that theproject comply with the Complete Streets Policy and interconnect with the existing multimodaltransportation network.

Complete Streets infrastructure within its jurisdiction shall be performed by the Department ofPublic Works (DPW) in coordination with the Town Planning Department, Transportation AdvisoryCommittee, Select Board and other relevant departments, boards/committees, agencies andjurisdictions as needed. The Town will build and maintain partnerships with MassDOT, PioneerValley Planning Commission, Pioneer Valley Transit Authority, Amherst School Districts, neighboringmunicipalities, private developers, public and private utilities, higher education institutions andother entities in order to further the Town’s vision of an interconnected and integrated multi-modalnetwork.

May 14, 2018 Page 3



7. Design

The Town of Amherst shall use the best and latest design guidance, standards, andrecommendations to maximize design flexibility and innovation while balancing user and modalneeds. The goal will be to design at the human scale so that transportation users from all locationsand walks of life can navigate routes and networks safely, conveniently, affordably and reliably.Design criteria shall not be purely prescriptive but shall be based on the thoughtful application ofengineering and urban design principals. References include, but are not limited to, the following:

• Documents and plans created for the Town of Amherst, including but not limited to:Amherst Master PlanAmherst Transportation PlanOpen Space and Recreation Plan (OSRP)Amherst Street Tree Inventory & Map

• The Massachusetts Department of Transportation Project Design and DevelopmentGuidebook

• Massachusetts Separated Bike Lane Planning and Design Guide

• The National Association of City Transportation Officials (NACTO) Urban Street DesignGuide

• The National Association of City Transportation Officials (NACTO) Urban Bikeway DesignGuide

• Pioneer Valley Planning Commission’s Healthy Community Design Toolkit• Urban, Rural and Suburban Complete Streets Design Manual for the City of Northampton

and Communities in Hampshire County

• American Association of State Highway and Transportation Officials (AASHTO), A Policy onGeometric Design of Highway and Streets

• The United States Department of Transportation Federal Highway Administration’s Manualon Uniform Traffic Control Devices (MUTCD)

• Guidelines provided in the ADA Standards for Accessible Design• Transportation Plans from Amherst’s higher education institutions

8. Context sensitivity

Complete Streets elements included in the development and implementation of roadwayprojects shall be applied in a manner sensitive to the context of the community’s physical,economic, and social setting. This context sensitive approach seeks a balance betweenpreserving and enhancing scenic, aesthetic, historical, community and environmental resourceswhile improving or maintaining safety, mobility, accessibility and infrastructure. It includesparticipation of those affected, and, as much as feasible, neighborhood-based communityoutreach and/or meetings on or near project sites. Balance is achieved through broad, activeand innovative public outreach efforts early and continually, the application of flexibilitythrough design, addressing all modes of travel, and considering the community’s goals, valuesand aesthetics at a level commensurate with project needs.

Mayl4,2018 Page4

TOWN OF AMHERST COMPLETE STREETS POLICYAdopted May 14, 201$


9. Performance measures

Established performance standards that measure how welt the street is serving all users will ensurethe policy’s success. As better data collection evolves so will the standards.

Using existing baseline data, the following performance measures will be used to show progress:• Linear feet of new or reconstructed sidewalks

• Miles of new or restriped on-street bicycle facilities• Number of new or repainted crosswalks

• Number of new street trees/number of street trees removed! Total number of street trees• Crosswalk and intersection improvements• Miles of repaved or reconstructed road

The following data will be collected moving forward:

• New intermodal connections

• New and enhanced connections between areas of lower income households to downtown,villages, workplaces, retail and service centers, and other transportation modes

• Miles of buffered and off-street bicycle facilities

Additionally, the Town will work toward using the following metrics as data become available:• Condition of existing sidewalks, crosswalks, bike lanes and markings, including during winter

months

• Percent completion of bicycle and pedestrian networks envisioned by Town plans• Change in percentage of transit stops accessible via sidewalks and curb ramps• Change in rate of crashes, injuries and fatalities by mode• Reduction in vehicle miles traveled (VMT)

• Number and reasons of approved exemptions from Town Complete Streets Policy

10. ImplementationThe Town of Amherst shall implement Complete Streets so it becomes integral to everydaytransportation decision-making practices and processes. The following is the implementation plan:

1. Develop a Complete Streets Prioritization Plan flier 2) and submit to the MassDOT forapproval.

2. Establish new or revise existing procedures, plans, regulations, policies, guidelines andother documentation to assure accommodation of all users in each project and to reflectcurrent best practices in transportation design.

3. Encourage municipal staff and community leaders to attend training on Complete Streetsprinciples and best implementation practices.

4. Establish and maintain a comprehensive inventory of pedestrian, bicycle and transitinfrastructure to assist with prioritization of improvement projects.

5. Develop a town-wide pedestrian and bicycle network plan.6. Promote inter-departmental project coordination among Town departments to encourage

the most responsible and efficient use of resources for projects within the public way.

Mayl4,2018 PageS

TOWN Of AMHERST COMPLETE STREETS POLICYAdopted May 14, 2018


7. Consider capital planning and funding increases to encourage implementation of theComplete Streets Policy.

8. Pursue appropriate sources of funding and grants related to Complete Streets.9. Foster partnerships with neighboring communities and influence agencies to further the

Town’s Complete Streets initiatives and infrastructure beyond the Town’s borders in orderto expand the network.

10. Every Complete Streets project shall include an educational and community outreachcomponent to ensure that all users of the transportation system understand and cansafely utilize Complete Streets elements while promoting healthy habits. Outreach willinclude investigation of the needs of diverse users that would help support shifts togreater walking, biking and transit use.

11. Enforce and provide education on proper road use behavior for all users and all modes,and adopt additional regulations as necessary.

12. Present a Progress Report to the Transportation Advisory Committee, Select Board andTown Manager each year including performance measures, outcomes and CompleteStreets implementation successes.

Oversight responsibility: The Select Board through the Town Manager shall oversee implementationand execution of this policy in consultation with the Transportation Advisory Committee and otherappropriate Town departments and committees.

Effective Date:This Policy shall be effective May 14, 2018 and any subsequent amendments shall become effectiveupon the date of their adoption.

Amherst Select BoardApproved this 14 day of May, 2018

Mayl4,2018 Page6

1

BOARD OF SELECTMEN POLICY COMPLETE STREETS Date Approved by BOS: Signature of Chair: March 7, 2016 Joseph N. Pato Vision and Purpose: In 2015, Lexington Town Meeting unanimously approved Article 45, which recommended that the Board of Selectmen make it a priority to develop a town-wide process to improve safety for pedestrians and cyclists in a unified, efficient and prompt way. In that same year, Town Meeting also approved unanimously Article 35, which would allow the Town to participate in the State’s Complete Streets Program. The passage of both Articles represents the Town of Lexington’s understanding and support for the development and adoption of Complete Streets principles. Complete Streets are designed and operated to provide safe and accessible accommodations for all users of Lexington roadways and travel systems. The implementation of Complete Streets principles contribute toward the safety, health, economic viability, and quality of life in a community by improving the pedestrian and vehicular environments and providing accessible and efficient connections between home, school, work, recreation and retail destinations throughout the community. The purpose of Lexington’s Complete Streets policy, therefore, is to accommodate all users by creating a transportation network that meets the needs of residents and visitors who utilize a variety of transportation modes. It is the intent of the Board of Selectmen to consider, as a matter of practice, the implementation of Complete Streets elements during the planning and design of capital projects so that they are safe for users of all ages and abilities. This policy guides decision-makers to consistently plan, design, and construct capital projects to accommodate all anticipated users. Examples of Complete Streets approaches can be found in Figure 1. Complete Streets Scope: The Town of Lexington recognizes the needs of users of various modes of transportation systems, including, but not limited to, pedestrians, bicyclists, transit riders and motorists of varying ages and physical and cognitive abilities as well as operators of passenger, commercial and emergency vehicles. The Town of Lexington views its transportation capital projects, new and/or to be reconstructed, as potential opportunities to apply Complete Streets design principles. The Town will, to the maximum extent practical, design, construct, maintain, and operate all streets and other travel systems to provide for a comprehensive and integrated network of facilities.

2

Complete Streets design recommendations shall be evaluated for all transportation related capital projects, as appropriate and subject to the availability of funds. All transportation infrastructure and capital projects requiring funding or approval by the Town, as well as projects funded by the state and federal government (e.g., Chapter 90 funds, Transportation Improvement Program (TIP), the MassWorks Infrastructure Program, and other state and federal funds for infrastructure design), shall consider the Town’s Complete Streets policy. Private developments and related roadway design components or corresponding roadway-related components, requiring approval by the Town, shall consider the Town’s Complete Streets principles. In addition, to the extent practical, the Town will work with MassDOT to comply with the Complete Streets policy on state-owned roadways within Town boundaries including the design, construction, and maintenance of such roadways. Transportation infrastructure may be excluded, based upon the determination of the Town Engineer in consultation with the Department of Public Works Director, where documentation and data indicate that:

1. Facilities where specific users are prohibited by law, such as interstate freeways or private property.

2. Cost or impacts of accommodations is excessively disproportionate to the need, current use or probable future use.

3. Funding is currently unavailable, recognizing that all infrastructure projects are subject to the availability of resources. In such cases, efforts will be made to program certain infrastructure improvements at a future date. Costs associated with the maintenance of new infrastructure will also be considered as it effects the Town’s future operational budgets.

Model Practices: The Board of Selectmen’s Complete Streets policy will focus on developing a connected, integrated network that serves all users. Complete Streets will be integrated into policies, planning, and design of all types of public projects and private developments, requiring Town approval, including new construction, reconstruction, and rehabilitation of transportation facilities on roadways, trails and redevelopment projects. Recognizing that the implementation of a Complete Streets program requires interdepartmental involvement, this Complete Streets policy will be organization wide and, to the greatest extent presently possible, be applied to private developers as well as state, regional, and federal agencies. Complete Streets principles include the development and implementation of projects in a context sensitive manner in which project implementation is sensitive to the community’s physical, economic, and social setting. The context-sensitive approach to process and design includes a range of goals by considering stakeholder and community values on a level plane with the project need. It includes goals related to livability with greater participation of those affected in order to gain project consensus. The overall goal of this approach is to preserve and enhance scenic, aesthetic, historical, and environmental resources while improving or maintaining safety, mobility, and infrastructure conditions.

3

The Town of Lexington recognizes that Complete Streets may be achieved through multiple elements incorporated into a particular project or incrementally through a series of smaller improvements or activities over time. The latest design guidance, standards, and practices available will be used in the implementation of Complete Streets including:

• The Massachusetts Department of Transportation Project Design and Development Guidebook

• The latest edition of the American Association of State Highway Transportation Officials (AASHTO) A Policy on Geometric Design of Highway and Streets

• The United States Department of Transportation Federal Highway Administration’s Manual on Uniform Traffic Design Controls (2009)

• The Architectural Access Board (AAB) 521CMR Rules and Regulations • Proposed and any future adopted versions of the United States Access Board’s Public

Right-Of-Way Access Guidelines (PROWAG) • The latest editions of the National Association of City Transportation Officials (NACTO)

Urban Street, Bikeway, and Transit Design Guides • Documents and plans created for the Town of Lexington, such as bicycle and pedestrian

network plans Lexington’s Complete Streets implementation and effectiveness shall be annually evaluated for success and opportunities for improvement by the Transportation Safety Group (TSG), a multi-disciplinary group designated by the Town Manager. The Town will also work towards developing performance measures to gauge implementation and effectiveness of this policy. Implementation: The Town shall apply the principles of Complete Streets design a practice for all transportation projects and programs, as these provide an opportunity to improve streets and the transportation network for all users. The TSG will review all capital transportation and related projects for Complete Streets opportunities. Town staff, working with relevant Committees and elected officials, shall review and either revise or develop proposed revisions to all appropriate planning documents (master plans, open space and recreation plan, etc.), zoning and subdivision codes, laws, procedures, rules, regulations, guidelines, programs, and templates to integrate Complete Streets principles in all transportation projects. To assist in establishing Complete Street priorities, the Town will use existing infrastructure planning tools including a pavement management plan (covering all streets in town), a pedestrian facility condition index, a five-year capital plan, Lexington’s Tree Management Manual and various GIS transit related maps. Further, the Town shall maintain a comprehensive inventory of pedestrian and bicycle facility infrastructure to assist in prioritizing proposed projects, helping to eliminate gaps in the Town’s sidewalk and bikeway network.

4

The Town will consider the cost-benefit of capital projects when prioritizing the implementation of proposed Complete Streets projects. The Town will inform and train pertinent Town staff and decision-makers on the content of Complete Streets principles and best practices for implementing policy through workshops and other appropriate means. The Town will seek out appropriate sources of funding and grants for implementation of Complete Streets policies.

5

Figure 1: Examples of Complete Streets

(Examples of Complete Streets Features Provided by MassDOT)

FreamNe — __-ormatted:UnderIine

The Town of Southborough (“Town”) through Town Meeting, the Board of Selectman.Town departments and committees, other stakeholders, businesses and citizens, has longsupported the principles of the State’s Complete Streets Program and the principles set out in thatprogram and this Complete Streets Policy (“Complete Streets” or “the Policy”). The purpose ofthe Town’s Policy, as outlined in more detail below, is to accommodate all users by continuingto develop a transportation network that meets the needs of residents, business and visitors whoutilize a variety of transportation modes. The Town will, as a matter of practice, use themanacernent practices and implementation guidance of Complete Streets elements during theplanning and design of capital proiects so that they are safe and effective for all users of all agesand abilities.

ision and Purpose- fFormatted: Underline

Complete Streets-are designed and implemented to accommodate all the users of ourroadways, trails and transit systems including, but not limited to, pedestrians, bicyclists, transitriders, motorists, commercial vehicles, and emergency vehicles. Implementation of theseprinciples will provide a safe and accessible multimodal network between residential,educational, commercial, recreational, civic, and retail destinations. The application of theComplete Street principles will contribute toward the safety, health, economic vitalitvthi44+y andoverall quality of life in the Town-€4S*ethberouh (“Town”). Complete Streets are designedand maintained to provide safe and efficient access for all users, of all ages and abilitiesespggiallv the most vulnerable. The intent of the Pi-s-policy is to formalize a plan to incorporatetheComplete Streets principles into the design, operation and maintenance of the Town’stransportation system so that it is safe for all individuals that utilize this network through avariety of transportation modes.

_______Thei

Ppolicy directs decision makers to consistently plan, design construct and maintainstreets for the accommodation of all anticipated users including, but not limited to pedestrians,bicyclists, motorists, emergency vehicles, transit, freight and commercial vehicles in a contextsensitive manner. Thefi-s--policy shall apply to all municipal, state and federal (when allowed byLaw) roadway repairs, upgrades or expansion projects within the public right of way and privatedevelopments.particularlv those -requiring approval from the Town._ Procedures will bedeveloped to ensure Complete Streets elements are incorporated into these activities.

The desired outcome of the Policy is to create an equitable. balanced, and effectivetransportation system where ever’ transportation user can travel safely and comfortably, andshere sustainable transportation options are available to everyone. Together, this integratedtransportation system will support healthy and thriving people, neighborhoods, village centers.cultural life and businesses.

The intent of the Policy is to formalize the strategic and comprehensive planning, design.operation and maintenance of the Town’s roadways so that Complete Streets principles are

incorporated. These principles strive to provide the best possible combination of service.mobility, convenience, health and safety, while strenthenin social, economic, equity, andenvironmental influences with theTown.Undcr this Complete Streets Policy, the shall develop and provide an integrated multimodal transportation network that contributes directly’ to the safety, healih, economic viHty and quahty offife of all residents especially the most vulnerable. Nonautomobilc modes of transportation bicyc]in2, walking. and public transportation shall be included in transportation planning andprojects. They will be parts of daily life in Amherst, with enhanced networks and intermodal connections Motor vehicular traffic will continue to serve personal needs, commerce, and emergency response. with reduced pollution and traffic congestion. Persons of all ages, abilities-and-eireumstances u,’il] be able to-use a diversity’ of transportation modes for all kinds of trips. including commuting. shopping. going to school, and recreating; and they’ will be able to meet their transportation needs safely, conveniently, teNably, affordably, and efficiently. The desired outcome of the Complete Streets Policy’ is to create an equitable, balanced, and effective transportation system where evc’ transportation user can travel safely and comfortably, and where sustainablc transportation options are available to everyone. Together, this intcgratcd transportation sy’stem will support healthy’ and thriving people. neighborhoods, village centers, cultural life and 5usi nes.

oreCommitment matted:Underhne

_______The

Town-of-Southboreuh recognizes that users of all ages and abilities, utilizingvarious modes of transportation; including, but not limited to pedestrians, bicyclists, transit andschool bus riders, motorists, commercial vehicles, and emergency vehicles, are legitimate usersof the transportation network and deserve safe facilities.

_______The

Townof -S +thbtreueh recognizes that all projects, new, maintenance, orreconstruction, are included as opportunities to implement the-Complete Streets principles. TheTown will, to the maximum extent practical, design, construct, maintain, and operate all streetsto provide for a comprehensive and integrated street network for people of all ages and abilities.

Complete Streets design principles shall be incorporated into all publicly and privately fundedprojects, as appropriate and in a context sensitive manner. The following typç of projects shallincorporate Complete Streets design principles and mpleinentation to the greatest extentreasonably practicablek

- AU transportation infrastructure improvement and roadway design projects requiringfunding or approval by the Town. -Suthberouh shaH anahl-y-ither-so-the Tp’.vn of

- Federal and State—aided projects including but not limited to, Chapter 90 funds,Transportation Improvement Plan (TIP). MassWorks Infrastructure Program. CommunityDevelopment Block Grant (CBDG), or other State and Federal funds for Street and infrastructuredesign ihaN-feasonaN dhefe-tk±-th wn-tsfSoothborough-’s-cemplete-Streets Policy, subjectto. and as may be modified by. the funding agency guidelines and standards.

- Private developments and related. or corresponding. street design and construction

- State owned roadways, when allowed by Law, will comply with the Tov,n ofSomhborough’s Complete Street Policy, including the design, construction, and maintenance ofsuch streets within Town Boundaries, subject to and as may be modified by MassDOTguidelines and standards.

cepejjs .._-jormatted:Underline

______Ecçp*n+ptions

to the Ppolicy are only allowed upon approval by the Board ofSelectmen, in consultation with the DPW Superintendent, public safety authorities, Peffee-chi.efand any other necessary consultant or stakeholder (as may be required under the circumstancesof the specific project) where one or more of the following can be documented and supported:

- Facilities where specific users are prohibited by law, such as interstate freeways orpedestrian malls. An effort will be made, in these cases for accommodations elsewhere.

- Where the cost or impacts of accommodation is excessively disproportionate to theexisting need, probable use or probable future use.

- A project consists solely of areas of isolated roadway maintenance (i.e. potholes, trenchfailures, etc.) or non-transportation improvements (i.e. drainage system, water and/or sewerupgrades).

- The existing right-of-way or adjacent land is constrained in a manner that inhibits theaddition of transit, bicycle, or pedestrian improvements. In this case, the Town shall consideralternatives such as lane reduction, lane narrowing, shoulders, signage, traffic calming orenforcement.

Where such facilities would constitute a threat to public safety or health.

4 S

- Where construction and future maintenance will create significant adverse environmentalimpacts to streams, flood plains, wetlands, native tree species greater than 12” in diameter and/orhistorical resources.

- Other Town policies, regulations, or requirements contradict or preclude theimplementation of thei-s Policy, after such policies, regulations, and requirements have beenexamined and updated to be consistent with the Town s-tst--Southbssreaeh-Complete StreetsPolicy.

,Best Management Practices frrnatted: Underhne 7

______The

Town ef-S&uthls€weugh-recognizes that Complete Streets principles could either beincorporated into a particular project or incrementally through a series of smaller improvementsor maintenance activities over time. Implementation of the Policy will be carried outcooperatively within all departments in the Town of Sottthhssrs-s+gh-with multi-jurisdictionalcooperation, to the greatest extent reasonably practicahld, among private developers, and state,regional, and federal agencies.

Complete Streets principles include the development and implementation of projects in amanner that will be sensitive to the Town-ssl hbsreoh’s physical, economical, and socialsetting. This context sensitive approach to the design process includes a range of goals byconsidering stakeholder and community values on a level plane with the project needs. Itincludes goals related to livability, connectivity. sustainability, and equity. The overall goal ofthis approach is to strikeahalance_hettveen preservjflg and enhancinee scenic, historic,aesthetic, and environmental resources while improving and maintaining safety, mobility, andinfrastructure conditions, It includes participation of those affected, and. as much as feasible,neiohhorhood-based community outreach and/or meetings on or near project sites. Achievingthe desired balance will be through a combination ol’ broad, active and innovative publicoutreach efforts early and continually, the application of flexibility through design. addressing allmodes of travel, and considering the Town’s goals, values and aesthetics at a levelcommensurate with project needs.

_______The

tatest design guidelines and standards available will be used in the implementation ofthei-s Complete Streets jpolicy including:

- The Massachusetts Department of transportation’s Project Design and DevelopmentGuidebook

- The latest edition of the American Association of State Highway TransportationOfficial’s (AASHTO) A Policy on Geometric Design of Highways and Streets

- American Association of State Highway and Transportation Officials (AASHTO Guidelhr Planning. Designing and Operating Pedestrian Facilities

- American Association of State Highway and Transportation Officials (AASHTO) Guidefor the Development of Bicycle Facilities

- Institute of Transportation Engineers (ifE) Policy on Geometric Design of Highways andStreets

- Institute of Transportation Engineers (ITE) Designing Walkable Urban Thoroughfares: AContext Sensitive Approach

- Footprint Design Manual for Local Roads, American Society of Civil Engineers

- National Association of City Transportation Officials (NACTO) Urban Bikeway DesignGuide

- National Association of City Transportation Officials (NACTO) Urban Street DesignGuide

- Federal Highway Administration (FKWA) publications such as Desiening for PedestrianSafety

- The Federal Highway Administration’s (FWHA) Manual on Uniform Traffic ControlDevices

- The Architectural Access Board (AAB) 521 CMR Rules and Regulations

- The American Planning Association’s Complete Streets: Best Policy and ImplementationPractices

- The Town of Socithborough’s 2016 Open Space and Recreation Plan

- The Town’s 20f)8 and 20i8jpgnjine laster Plan

Complete Streets implementation and effectiveness should be constantly evaluated for successand opportunities for improvement. The Town will develop performance measures to gauge theimplementation and effectiveness of the policies. These metrics may include, but are not limitedto—the-tetal-number of improvements to accommodate bicyclists, the lincar feet of newpedesti4an-aeeemmodations, the numbcr of pcdestrian facilities or amenities installed orimproved, rate of crashes by mode, and the number of trips by mode utilizing the roadwaynetwork.

Implementation --jFormatted:UnderIine

_______The

Town shall incorporate Complete Streets practices as a routine approach to dailyoperations and shall implement the policies and principles into every transportation project andprogram as an opportunity to improve the transportation network for all users. In order to achieveComplete Streets, all departments, agencies and jurisdictions must work in coordination toincorporate the Ppolicy’s guidelines.

The Town Administrator shall desienate a Complete Streets Oversieht Gmuj”CSOG”)to work in conjunction with the Town’s Public Works Planning Board to evaluate thejrpplementation and effectiveness of the Complete Streets Policy.

Complete Streets implementation and effectiveness should be constantly evaluated forsuccess and opportunities for improvement. The Town will identify performance measures andstandards, develop data collection processes, and use metrics to gauge implementation andeffectiveness of the Complete Streets Policy. These metrics may include, but are not limited to.the total number of improvements to accommodate bicyclists, the linear feet of new pedestrianaccommodations, the number of pedestrian facilities or amenities installed or improved, rate ofcrashes by mode, and the number of trips b’ mode utiliLing the roadway network.

_______

The Town shall review and either revise or develop proposed revisions to allappropriate planning documents (master plans, open space and recreation plan, etc.) zoning andsubdivision codes, laws, procedures, rules, regulations, guidelines, programs, and templates tointegrate Complete Streets principles in all transportation projects. A-ee.n3mittee-4-reles’arttstakeholdodesingtecl by the Town Administrator will be catcd to implement this initiative.

_______The

Town shall maintain a comprehensive inventory of pedestrian and bicycle facilityinfrastructure that will prioritize projects to eliminate gaps in the sidewalk and bikeway network.

_______The

Town will reevaluate Capital Improvement Projects prioritization to encourageimplementation of Complete Streets practices.

______The

Town will train pertinent town staff and decision-makers on the content of CompleteStreets principles and best practices for implementing the Ppolicy through workshops and otherappropriate means.

______The

Town will utilize inter-department coordination to promote the most responsible andefficient use of resources for activities within the public way.

The Town will seek out appropriate sources of funding and grants for implementation ofComplete Streets policies.

Preamble

The Town of Southborough (“Town”) through Town Meeting, the Board of Selectman, Towndepartments and committees, other stakeholders, businesses and citizens, has long supported theprinciples of the State’s Complete Streets Program and the principles set out in that program and thisComplete Streets Policy (“Complete Streets” or “the Policy”). The purpose of the Town’s Policy, asoutlined in more detail below, is to accommodate all users by continuing to develop a transportationnetwork that meets the needs of residents, business and visitors who utilize a variety of transportationmodes. The Town will, as a matter of practice, use the management practices and implementationguidance of Complete Streets elements during the planning and design of capital projects so that theyare safe and effective for all users of all ages and abilities.

Vision and Purpose

Complete Streets are designed and implemented to accommodate all the users of our roadways,trails and transit systems including, but not limited to, pedestrians, bicyclists, transit riders, motorists,commercial vehicles, and emergency vehicles. Implementation of these principles will provide a safe andaccessible multimodal network between residential, educational, commercial, recreational, civic, andretail destinations. The application of Complete Street principles will contribute toward the safety,health, economic vitality and overall quality of life in the Town. Complete Streets are designed andmaintained to provide safe and efficient access for all users, of all ages and abilities, especially the mostvulnerable. The intent of the Policy is to formalize a plan to incorporate Complete Streets principles intothe design, operation and maintenance of the Town’s transportation system so that it is safe for allindividuals that utilize this network through a variety of transportation modes.

The Policy directs decision makers to consistently plan, design construct and maintain streets forthe accommodation of all anticipated users including, but not limited to pedestrians, bicyclists,motorists, emergency vehicles, transit, freight and commercial vehicles in a context sensitive manner.The Policy shall apply to all municipal, state and federal (when allowed by Law) roadway repairs,upgrades or expansion projects within the public right of way and private developments, particularlythose requiring approval from the Town. Procedures will be developed to ensure Complete Streetselements are incorporated into these activities.

The desired outcome of the Policy is to create an equitable, balanced, and effectivetransportation system where every transportation user can travel safely and comfortably, and wheresustainable transportation options are available to everyone. Together, this integrated transportationsystem will support healthy and thriving people, neighborhoods, village centers, cultural life andbusinesses.

The intent of the Policy is to formalize the strategic and comprehensive planning, design,operation and maintenance of the Town’s roadways so that Complete Streets principles areincorporated. These principles strive to provide the best possible combination of service, mobility,convenience, health and safety, while strengthening social, economic, equity, and environmentalinfluences with the Town.

Core Commitment

The Town recognizes that users of all ages and abilities, utilizing various modes oftransportation; including, but not limited to pedestrians, bicyclists, transit and school bus riders,motorists, commercial vehicles, and emergency vehicles, are legitimate users of the transportationnetwork and deserve safe facilities.

The Town recognizes that all projects, new, maintenance, or reconstruction, are included asopportunities to implement Complete Streets principles. The Town will, to the maximum extentpractical, design, construct, maintain, and operate all streets to provide for a comprehensive andintegrated street network for people of all ages and abilities.

Complete Streets design principles shall be incorporated into all publicly and privately fundedprojects, as appropriate and in a context sensitive manner. The following types of projects shallincorporate Complete Streets design principles and implementation to the greatest extent reasonablypracticable:

- All transportation infrastructure improvement and roadway design projects requiring funding orapproval by the Town.

- Federal and State—aided projects including but not limited to, Chapter 90 funds, TransportationImprovement Plan (TIP), MassWorks Infrastructure Program, Community Development Block Grant(CBDG), or other State and Federal funds for street and infrastructure design subject to, and as may bemodified by, the funding agency guidelines and standards.

- Private developments and related, or corresponding, street design and constructioncomponents.

- State owned roadways, when allowed by Law, including the design, construction, andmaintenance of such streets within Town Boundaries, subject to and as may be modified by MassDOTguidelines and standards.

Exceptions

Exceptions to the Policy are only allowed upon approval by the Board of Selectmen, inconsultation with the DPW Superintendent, public safety authorities, and any other necessaryconsultant or stakeholder (as may be required under the circumstances of the specific project) whereone or more of the following can be documented and supported:

- Facilities where specific users are prohibited by law, such as interstate freeways or pedestrianmalls. An effort will be made, in these cases for accommodations elsewhere.

- Where the cost or impacts of accommodation is excessively disproportionate to the existingneed, probable use or probable future use.

- A project consists solely of areas of isolated roadway maintenance (i.e. potholes, trench failures,etc.) or non-transportation improvements (i.e. drainage system, water and/or sewer upgrades).

- The existing right-of-way or adjacent land is constrained in a manner that inhibits the addition oftransit, bicycle, or pedestrian improvements. In this case, the Town shall consider alternatives such aslane reduction, lane narrowing, shoulders, signage, traffic calming or enforcement.

Where such facilities would constitute a threat to public safety or health.

- Where construction and future maintenance will create significant adverse environmentalimpacts to streams, flood plains, wetlands, native tree species greater than 12” in diameter and/orhistorical resources.

- Other Town policies, regulations, or requirements contradict or preclude the implementation ofthe Policy, after such policies, regulations, and requirements have been examined and updated to beconsistent with the Town’s Complete Streets Policy.

Best Management Practices

The Town recognizes that Complete Streets principles could either be incorporated into aparticular project or incrementally through a series of smaller improvements or maintenance activitiesover time. Implementation of the Policy will be carried out cooperatively within all departments in theTown with multi-jurisdictional cooperation, to the greatest extent reasonably practicable, among privatedevelopers, and state, regional, and federal agencies.

Complete Streets principles include the development and implementation of projects in amanner that will be sensitive to the Town’s physical, economical, and social setting. This contextsensitive approach to the design process includes a range of goals by considering stakeholder andcommunity values on a level plane with the project needs. It includes goals related to livability,connectivity, sustainability, and equity. The overall goal of this approach is to strike a balance betweenpreserving and enhancing scenic, historic, aesthetic, and environmental resources while improving andmaintaining safety, mobility, and infrastructure conditions. It includes participation of those affected,and, as much as feasible, neighborhood-based community outreach and/or meetings on or near projectsites. Achieving the desired balance will be through a combination of broad, active and innovativepublic outreach efforts early and continually, the application of flexibility through design, addressing allmodes of travel, and considering the Town’s goals, values and aesthetics at a level commensurate withproject needs.

The latest design guidelines and standards available will be used in the implementation of theComplete Streets Policy including:

- The Massachusetts Department of transportation’s Project Design and Development Guidebook

- The latest edition of the American Association of State Highway Transportation Official’s(AASHTO) A Policy on Geometric Design of Highways and Streets

- American Association of State Highway and Transportation Officials (AASHTO) Guide forPlanning, Designing and Operating Pedestrian Facilities

- American Association of State Highway and Transportation Officials (AASHTO) Guide for the

Development of Bicycle Facilities

- Institute of Transportation Engineers (ITE) Policy on Geometric Design of Highways and Streets

- Institute of Transportation Engineers (ITE) Designing Walkable Urban Thoroughfares: A ContextSensitive Approach

- Footprint Design Manual for Local Roads, American Society of Civil Engineers

- National Association of City Transportation Officials (NACTO) Urban Bikeway Design Guide

- National Association of City Transportation Officials (NACTO) Urban Street Design Guide

- Federal Highway Administration (FHWA) publications such as Designing for Pedestrian Safety

- The Federal Highway Administration’s (FWHA) Manual on Uniform Traffic Control Devices

- The Architectural Access Board (AAB) 521 CMR Rules and Regulations

- The American Planning Association’s Complete Streets: Best Policy and ImplementationPractices

- The Town’s 2016 Open Space and Recreation Plan

- The Town’s 2008 and 2018 (pending) Master Plan

Implementation

The Town shall incorporate Complete Streets practices as a routine approach to daily operationsand shall implement the policies and principles into every transportation project and program as anopportunity to improve the transportation network for all users. In order to achieve Complete Streets,all departments, agencies and jurisdictions must work in coordination to incorporate the Policy’sguidelines.

The Town Administrator shall designate a Complete Streets Oversight Group (“CSOG”) to workin conjunction with the Town’s Public Works Planning Board to evaluate the implementation andeffectiveness of the Complete Streets Policy.

Complete Streets implementation and effectiveness should be constantly evaluated for successand opportunities for improvement. The Town will identify performance measures and standards,develop data collection processes, and use metrics to gauge implementation and effectiveness of theComplete Streets Policy. These metrics may include, but are not limited to, the total number ofimprovements to accommodate bicyclists, the linear feet of new pedestrian accommodations, thenumber of pedestrian facilities or amenities installed or improved, rate of crashes by mode, and thenumber of trips by mode utilizing the roadway network.

The Town shall review and either revise or develop proposed revisions to all appropriateplanning documents (master plans, open space and recreation plan, etc.) zoning and subdivision codes,

laws, procedures, rules, regulations, guidelines, programs, and templates to integrate Complete Streetsprinciples in all transportation projects.

The Town shall maintain a comprehensive inventory of pedestrian and bicycle facilityinfrastructure that will prioritize projects to eliminate gaps in the sidewalk and bikeway network.

The Town will reevaluate Capital Improvement Projects prioritization to encourageimplementation of Complete Streets practices.

The Town will train pertinent town staff and decision-makers on the content of CompleteStreets principles and best practices for implementing the Policy through workshops and otherappropriate means.

The Town will utilize inter-department coordination to promote the most responsible andefficient use of resources for activities within the public way.

The Town will seek out appropriate sources of funding and grants for implementation ofComplete Streets policies.

TOWN OF SOUTHBOROUGH Tel: 508-485-1210 DEPARTMENT OF PUBLIC WORKS Fax: 508-229-4444 147 Cordaville Road Southborough, MA 01772

DATE: 1/22/20 COMPLETE STREETS POLICY

Vision and Purpose Complete Streets are designed and implemented to accommodate all the users of our roadways, trails and transit systems, including pedestrians, bicyclists, transit riders, motorists, seniors, children, those with pets, wheelchair users and others with disabilities, delivery and service personnel, commercial vehicles, and emergency vehicles (together, the “Users”)--and to reduce, accommodate and slow storm water runoff as part of a comprehensive storm water management system. Such design and implementation activities will respect the access needs of adjacent land uses. Implementation of these principles will provide a safe and accessible multimodal network between residential, educational, commercial, recreational, civic, and retail destinations. The application of the Complete Street principles will contribute toward the safety, health, economic viability and overall quality of life in the Town of Southborough (the “Town”). Complete Streets are will be designed and maintained to provide safe and efficient access for all Uusers, of all ages and abilities. The intent of this Complete Streets policy (the “Policy”) is to formalize a plan to incorporate the Complete Streets principles into the design, operation and maintenance of the Town’s transportation system so that it is safe for all individuals that who utilize this network through a variety of transportation modes. This Ppolicy directs decision makers to consistently plan, design, construct, and maintain streets and other elements of the Town’s multi-modal transportation network for the accommodation of all anticipated Uusers including, but not limited to pedestrians, bicyclists, motorists, emergency vehicles, transit, freight and commercial vehicles in a context sensitive manner. This Ppolicy shall apply (to the extent permitted by law or regulation) to all municipal, state and federal (when allowed by Law) roadway repairs, upgrades or expansion projects within the public right of way and to all private developments requiring approval from the Town. Procedures will be developed to ensure Complete Streets elements are incorporated into these activities. Core Commitment The Town of Southborough recognizes that Uusers of all ages and abilities, utilizing various modes of transportation; including, but not limited to pedestrians, bicyclists, transit and school bus riders, motorists, commercial vehicles, and emergency vehicles, are legitimate users of the transportation network and deserve safe facilities. The Town of Southborough recognizes that all projects, new projects, maintenance projects, or reconstruction projects are, are included as opportunities forto implementation of the Complete Streets principles. The Town will, to the maximum extent practicable, design, construct, maintain, and operate all streets and related components of the Town’s transportation network to provide for a comprehensive and integrated street transportation network for people Users of all ages and abilities. In addition, the Town will provide Users with transportation choices that are safe, convenient, reliable, affordable, accessible, and timely regardless of race, ethnicity, religion, income, gender identity, immigration status, age, ability, languages spoken or level of access to a personal vehicle. The Town will work to ensure, to the extent that the Town has influence or control, that all new public and private construction, reconstruction/retrofit, resurfacing, repaving, restriping and rehabilitation transportation projects in the public right-of-way including, but not limited to, streets and all other connecting pathways, shall be designed, constructed, operated, and maintained so that all modes of transportation allow all Users to move safely, comfortably, conveniently and independently. The Town will design roads to not have excess pavement, and considerations such as lane width, turning radii, traffic islands and on-street parking shall be evaluated for pavement reduction opportunities. The Town will require specific explanation in all new or revised land use policies, plans, zoning bylaws or equivalent documents relative to how they support the Town's Complete Streets goals. The Town will work to ensure that its land use policies and zoning bylaws support the Complete Streets policies, and are sensitive to the context and intended character as proposed in the Town’s Master Plan.

TOWN OF SOUTHBOROUGH Page 2 3 of 3 DEPARTMENT OF PUBLIC WORKS

The Town will work to ensure that all Town departments, boards and committees work together toward successful implementation of the Policies. Particular focus will be on coordinating among a group of primary transportation/mobility-related entities, including Public Works Department, Planning Board, Building/Zoning Department, Public Accessibility Committee, Recreation Commission, Trails Committee, Economic Development Committee, Master Plan Committee, Public Works Planning Board, Open Space Preservation Commission, Historical Commission, and other entities as may be identified by the Complete Streets Committee. Complete street design principles shall be incorporated into all publicly and privately funded projects, as appropriate and in a context sensitive manner. The following types of projects shall incorporate Complete Streets design principles and implementation to the greatest extent reasonably practicable:

- All transportation infrastructure improvement and roadway design projects requiring funding or approval by the Town of Southborough shall reasonably adhere to the Town of Southborough’s Complete Streets Policy to the greatest extent practical.

- Federal and State–aided projects including but not limited to, Chapter 90 funds, Transportation Improvement Plan (TIP), MassWorks Infrastructure Program, Community Development Block Grant (CBDG), or other State and Federal funds for street and infrastructure design shall reasonably adhere to the Town of Southborough’s Complete Streets Policy, subject to, and as may be modified by, the funding agency guidelines and standards.

- Private developments and related, or corresponding, street design and construction components shall adhere to the Town of Southborough’s Complete Street Policy, to the extent that the Town has influence or control of such projects.

- State owned roadways, when allowed by Law, will comply with the Town of Southborough’s Complete Street Policy, including the design, construction, and maintenance of such streets within Town Boundaries, subject to and as may be modified by MassDOT guidelines and standards.

Exemptions Exemptions to the Ppolicy are only allowed only upon with approval from by the Board of Selectmen, in consultation with the Complete Streets CommitteeDPW Superintendent, Police Chief and any other necessary consultant (as may be required under the circumstances of the specific project) where one or more of the following can be documented and supported:

- Facilities where specific users are prohibited by law, such as interstate freeways or pedestrian malls. An effort will be made, in these cases for accommodations elsewhere.

- Where the cost or impacts of accommodation is excessively disproportionate to the existing need, probable current use or probable future use.

- A project consists solely of areas of isolated roadway maintenance activities designed to keep assets in serviceable condition (i.e. mowing, cleaning, sweeping, pothole repair, repair of trench failures, surface treatments such as chip sealpotholes, trench failures, etc.) or non-transportation improvements (i.e. drainage system, water and/or sewer upgrades) that have no, or minimal, negative impact on the Complete Streets infrastructure.

- The existing right-of-way or adjacent land is constrained in a manner that inhibits the addition of transit, bicycle, or pedestrian improvements. In this such cases, the Town shall consider alternatives such as lane reduction, lane narrowing, shoulders, signage, traffic calming or enforcement.

Where such facilities would constitute a threat to public safety or health. - - Where construction and future maintenance will create significant adverse environmental impacts to protected

scenic, historic, and/or environmental features such as streams, flood plains, wetlands, native tree species greater than 12” in diameter or and/or historical resources such as stone walls or scenic roads.

- There is a documented absence of current and future need - Other Town policies, regulations, or requirements contradict or preclude the implementation of this Policy, after

such policies, regulations, and requirements have been examined and updated to be consistent with the Town’s of Southborough Complete Streets Policy.


Best Management Practices The Town of Southborough recognizes that Complete Streets principles could either be incorporated into a particular project or incrementally through a series of smaller improvements or maintenance activities over time. Implementation of the Policy will be carried out cooperatively within all departments in the Town of Southborough with multi-jurisdictional cooperation, to the greatest extent reasonably practicable, among private developers, and state, regional, and federal agencies. The Town recognizes that Complete Streets principles include the development and implementation of projects in a manner that will be sensitive to the Town of Southborough’s physical, economical, and social setting. This context sensitive approach to the design process includes a range of goals by considering stakeholder and community values on a level plane with the project needs. It includes goals related to livability, connectivity, sustainability, and equity. The overall goal of this approach is to preserve and enhance scenic, historic, aesthetic, and environmental resources while improving and maintaining safety, mobility, and infrastructure conditions. Projects in districts listed on the National Register of Historic Places shall be designed to enhance the district's historic character. Examples of contributing design elements include stone curbs, signage, street furniture, trees, and streetlights. The Town recognizes that special attention should be given to projects which enhance the overall transportation system and its connectivity. Specifically, high priority shall be given to:

- roadways and/or off-road trails that provide access or connection to one or more significant destinations such as parks or recreation areas, schools, public or community facilities and shopping or commercial areas

- roadways and/or off-road trails that provide important continuity or connectivity links to existing pedestrian or bicycle networks

The latest design guidelines and standards available will be used in the implementation of this Complete Streets Ppolicy, including:

- The Massachusetts Department of transportation’s Project Design and Development Guidebook - The latest edition of the American Association of State Highway Transportation Official’s (AASHTO) A Policy

on Geometric Design of Highways and Streets - American Association of State Highway and Transportation Officials (AASHTO) Guide for Planning,

Designing and Operating Pedestrian Facilities - • American Association of State Highway and Transportation Officials (AASHTO) Guide for the Development

of Bicycle Facilities - Institute of Transportation Engineers (ITE) Policy on Geometric Design of Highways and Streets - Institute of Transportation Engineers (ITE) Designing Walkable Urban Thoroughfares: A Context Sensitive

Approach - Footprint Design Manual for Local Roads, American Society of Civil Engineers - National Association of City Transportation Officials (NACTO) Urban Bikeway Design Guide - National Association of City Transportation Officials (NACTO) Urban Street Design Guide - Federal Highway Administration (FHWA) publications such as Designing for Pedestrian Safety - The Federal Highway Administration’s (FWHA) Manual on Uniform Traffic Control Devices - The Architectural Access Board (AAB) 521 CMR Rules and Regulations - The American Planning Association’s Complete Streets: Best Policy and Implementation Practices - The Architectural Access Board (AAB) 521 CMR Rules and Regulations - The Town of Southborough’s 2016 Open Space and Recreation Plan - The Town’s 2008 and 2018 (pending) Master Plan

Performance Measurement Complete Streets implementation and effectiveness should be constantly evaluated for success and opportunities for improvement. The Town will developtrack selected performance measures to gauge the implementation and effectiveness of the Ppolicies and will report annually to the Board of Selectmen and the Town Meeting on these measures. These metrics may include, but are not limited to, the following:


- total number of improvements to accommodate bicyclists - , the linear feet of new pedestrian accommodations - , the number of pedestrian facilities or amenities installed or improved - number and , rate of crashes by mode, by type and by location - , and the number of trips by mode utilizing the roadway network. - Miles of bike lanes - Crosswalk and intersection improvements - Pedestrian, bicyclist and bus ridership counts - Percentage of employee, student and visitor arrivals by foot, personal bicycle, transit, carpool, bikeshare or

carshare, or electric vehicle - Number of ADA compliant new curb ramps installed along city streets - Number of bicycle parking spaces created and number updated that comply with zoning bylaw bike parking

location and design criteria - Number of new developments constructing the minimum required number of parking spaces rather than the

allowable maximum - Square footage of new bioretention facilities - Square footage of pavement removed - Vehicle Miles Traveled - Carbon emissions - Net number of street trees added - The total linear feet of trails, paths or sidewalk either expanded or repaired to restore intended functionality. - The total linear feet of roadway which have been enhanced through roadway repair, pavement marking, signage

or some other method to improve functionality and safety of continued shared use. - Number of specific enhancements suggested through ongoing public outreach efforts. - Number of locations studied in order to review feasibility and practicality of possible Complete Streets

enhancements suggested during public outreach efforts. - number of intersection improvements made to improve Level of Service (“LOS”) and safety for vehicles,

pedestrians (and the resulting LOS change from each such improvement) - bicyclists; rate of crashes by mode - rate of children walking or bicycling to school

Implementation The Town shall incorporate Complete Streets practices as a routine approach to daily operations and shall implement the Ppolicies and principles into every transportation network project and program as an opportunity to improve the transportation network for all Uusers. The Town shall create and support an ongoing management and communication process for In order to achieve Complete Streets, all departments, agencies and jurisdictions other Town entities must to work in coordination to incorporate the Ppolicy’s guidelines. The Town shall review and either revise or develop proposed revisions to all appropriate planning documents (e.g., master plans, open space and recreation plan, housing plan, etc.) zoning and subdivision codes, laws, procedures, rules, regulations, guidelines, programs, and templates to integrate Complete Streets principles in all transportation applicable projects.

A committee of relevant stakeholders designated by the Town Administrator will be created to implement this initiative.

The Town shall maintain a comprehensive map and inventory of roadway, pedestrian, transit, off-road trail network ,and bicycle access, and other elements of the Town’s transportationfacility infrastructure network that will help prioritize infrastructure projects to mitigate or eliminate gaps in thise sidewalk and bikeway transportation network. The Town will reevaluate Capital Improvement Projects prioritization to encourage implementation of Complete Streets practices.


The Town will train, through workshops and other appropriate means, pertinent Ttown staff and decision-makers who may be involved with Complete-Streets-related activities, on the content of Complete Streets principles and best practices for implementing this Ppolicy through workshops and other appropriate means. The Town will utilize support and enable inter-department coordination to promote the most responsible and efficient use of resources for activities within the public way—as will be consistent with the Policies. The Town will seek out appropriate sources of funding and grants for implementation of Complete theStreets Ppolicies. The Town shall create a Complete Streets Committee (the “Committee”) of relevant stakeholders to help ensure that the Town's Complete Streets plans and activities reflect the needs of the Town and incorporate the best thinking among the Town’s boards, committees, staff and residents. The Committee shall be comprised of four ex-officio, voting members—the Town Administrator (or his/her designee), the Town Planner, the Police Chief (or his/her designee) and the Superintendent of Public Works—and three voting members who are residents of the Town and who shall be appointed by the Board of Selectmen. The three resident-members shall be appointed for staggered three-year terms, and at least two of these resident-members shall possess recognized professional credentials or credible experience in a Complete Streets related area such as engineering, architecture, city/urban/regional planning or transportation planning. The ex-officio members are not required to be residents of the Town. The Committee members shall annually elect, by majority vote, a Chair and a Secretary. The Committee’s specific duties shall include:

- facilitate an ongoing process for assessing the Town's road and path network, soliciting improvement suggestions from key town agencies and the general public; compile, synthesize and evaluate this input to develop recommendations for consideration by the Board of Selectmen

- provide project management and oversight to ensure that Complete Streets projects are carried out efficiently and effectively, and in accordance with this Policy

- coordinate with other Town entities to identify and pursue grant funding for planning and implementation of Complete Streets initiatives

- on an annual basis, submit a recommended update of the Complete Street Prioritization Plan (the “Plan”) to the Board of Selectmen; this update shall establish priorities for use of Complete Streets funding for the coming year and shall identify anticipated projects looking ahead five years; this update may recommend inclusion of additional projects (or possible removal or reprioritization of current Plan projects), which changes may be identified through suggestions and ongoing studies; the Plan shall also identify specific locations and enhancements which are anticipated to be studied in the coming year.

- regularly consult with Town committees and departments on various aspects of ongoing Complete Streets initiatives

- plan and coordinate a Complete Streets public outreach process, through such activities as public meetings and online surveys

- advise municipal staff and the public of upcoming seminars, presentations and training opportunities related to Complete Streets

- annually review and report on established performance criteria, as well as provide recommendations for possible revision to these criteria in the effort to continually improve methods of tracking progress and identifying opportunities

TOWN USE ONLY

APPLICATION FOR ONE-DAY ALCOHOLLICENSE

TOWN OF SOUTHBOROUGHBoard of Selectmen

17 Common Street, Soutliborough MA 01772

Special or “one-day” licenses for the sale of alcoholic beverages are available to the responsible event

manager of any activity conducted by an organization which, in the opinion of the Town of

Southborough Select Board, complies with all State and local requirements and demonstrates

satisfactorily that granting of the license is in the best interests of the Town of Southborough. This

application must be submitted at least 30 days prior to the event.

Susan Eastland

Event Manager/Applicant Email Address

The Trustees, Chestnut Hill Farm

1.OCATION OF EVENT______Inside Outside

Chestnut Hill Farm

508-599-0646

5 Chestnut Hill Rd Southborough, MA 01772

Is the organization you are representing nonprofit* X YES

_________NO

*lf ‘Yes’ and applying for “All Alcohol” license, acceptable proof of non-profit status must be attached

“Alcohol Awareness Server Training Affidavit” and Server Certificates attached X YES

_____NO

Date:

______________

Paid:$_____________

Check#_____________Cash____________

Lic.#

(X WINE/MALT ONLY ALL ALCOHOL [for non-profits only]

License Fee: $50.00, non-refundable, check or cash only, payable to Town of Southborough

APPLICATION DATE: 9/8/2020

Event Manager/Applicant Name 24-Hour Contact Telephone Number

5 Chestnut Hill Rd Southborough, MA 01772Event Manager/Applicant Address

seastland@thetrustees. org

Organization Re presenting Address of 0 rga nization

Fall Funonthe Farm 10/4/20 10/10/20NAME OF EVENT / PURPOSE DATE OF EVENT RAIN DATE

Hours of Sale/Consumption ofAlcoholicBeverages 12pm AM/PM to 6pm AM/PM

APPLICATION FOR ONE-DAY ALCOHOL LICENSE Page 2

200 people total, four-90 minute time slots with 50 people maximum at one tinWhat is the maximum number of expected attendees?

________________________________________

What is the predominate age group of the expected attendees? Families

Is an admission fee to be charged? X Yes

______No

Are tickets being sold in advance for this event? X Yes

______No

How will alcoholic beverages be dispensed or served? (Please check all thatapply)

_______Waiter/Waitress______Bar

with bartender

______By

the glass

X By the bottle

______Se

If-serve

Name and address of company providing bartending service, if applicable:

If any attending are under age 21, what method will be used to check identification and whatprocedures will be followed to make certain that those under age 21 are not served and are notallowed to consume alcoholic beverages?

Certified person will ID those being served.

Have you consulted with the Police Department about the need for a security plan or detailofficer required for the Event? X Yes

______No

If Yes, with whom and what date? Name Chief Paulhus via email 9/8/20

Will a police detail or other security be required?

_______Yes _________No

If Yes, # of details and name and address of provider (if applicable)?


ALCOHOL AWARENESS SERVER TRAINING AFFIDAVIT

I hereby certify that I have read the Training Requirements for Liquor License Holders and Employees. I

understand that failure to comply with this policy may result in the revocation or non-renewal of the

license. Below is a current roster of my employees and the related alcohol awareness server training

information.***NOTE: Copies of all original certificates MUST accompany this form.***


Company/Organization

Susan Eastland 9/8/20

Manager [Note: Manager training MUST be current] Date

Type of Training Date ofManager/Employee Name Date of Hire [certification] Date Valid Expiration

Susan Eastland 8/1/19 AIM n/a 9/16/22

Any applicant for a one-day liquor license shall, as a condition of their being granted the license, ensure

that at least one person to be engaged in the sale/service of alcoholic beverages at their event has been

certified in a program from the list of Board of Selectmen sanctioned programs. On-line [“e-training”)training is not an acceptable means of obtaining certification. A copy of their certification must

accompany the application.

Listed below are the only programs currently available that meet the requirements of this policyapproved by Board of Selectmen on September 17, 2013 [telephone numbers and contacts areprovided as of date of policy]:

1. ServSafe Alcohol offered by the National Restaurant Association [www.servsafe.com/alcohol, then

click on “Find a Class”]2. SAFE ID Check offered by J.B.S. Professional Services, LLC [617-539-011813. Alcohol Intervention Methods [A.l.M.] offered by Cam pbell/Trent [508-756-8542]4. Training for Intervention Procedures by Servers of Alcohol [TIPS] offered by Health Communication,Inc. [www.gettips.com, then click on “Get Tips Certified, ‘training session” to find a class. NOTE: “Onlinetraining with eTIPS” is NOT ACCEPTABLE]5. Approved for OFF-PREMISE sales license only: Beverage Alcohol Training [B.A.T.J offered by theMassachusetts Package Store Association [Mass Pack Contact: Frank Anzalotti 800-322-1383, or, to find

a class, go to www.masspack.org/servertrainingj


I understand that anyone holding a Special License must purchase alcoholic beverages from a licensed

wholesaler/importer, manufacturer, farmer-winery, farmer-brewery or special permit holder.

Purchasing alcoholic beverages from a package store is prohibited by the ABCC. A list of authorized

sources to purchase alcohol can be found on the ABCC website www.mass.gov/abcc or you can contact

the ABCC directly at (617) 727-3040.Initial SE

I understand that the license holder must provide a Certificate of Liability Insurance with a liquor

liability policy with $M coverage, naming the Town of Southborough as the certificate holder.

Initial SE

I certify under penalty of perjury that I shall be responsible for the proper observance of all applicable

Alcohol Control Laws of the State of Massachusetts, policies and regulations of the Town of

Southborough, and conditions governing this license; all information contained in this application is

true and correct; and this License is being sought for the exclusive benefit and use of the Non-Profit

Sponsor and its members.Initial SE

LIABILITY DISCLAIMER FOR ONE-DAYALCOHOL LICENSES

By exercising the privileges of this license in serving persons with alcoholic beverages, the licensee is

potentially exposed to significant liability for injuries and damages to persons served or to others who

are injured or damaged by the persons served. Your acceptance and exercise of this license will be

deemed to be acknowledgement that you are aware of this potential liability. You are encouraged to

discuss the risks associated with exercising your privileges of the license and the precautions

appropriate to avoid injuries, damage, and liability to others with your legal and/or insurance advisors.

The Town of Southborough, and the Select Board as Local Licensing Authority, shall not be liable to the

licensee or others if injury or damage shall result from the exercise of the license.

Susan Eastland in consideration of having been granted a special

(Event Manager/Applicant)license for the service of alcoholic beverages, hereby agree to defend, indemnify and hold harmless

the Town of Southborough (‘Town”), its officers, boards, employees and agents, from any liability for

any and all loss, damage, cost, claim, expense, compensation and cause of action arising out of, or in

connection with, the issuance or exercise of the special license granted to me by the Select Board

acting as the Town’s Local Licensing Authority.

-7jiJj41..., 9/8/2 0

Event Manager/Applicant Signature Date


REQUIRED FORMS TO SUBMIT WITH APPLICATION:

Completed license application with cash/check

A Certificate of General Liability Insurance with a Liquor Liability for $1M, naming the Town ofSouthborough (17 Common Street, Southborough MA 01772) as Certificate Holder*

Completed ‘Alcohol Awareness Server Training Affidavit’ form, including copies of training cards

List of designated drivers to be available for transporting attendees considered unable to drive Uber/lyft

IF APPLICABLE:

Invitation/flyer/letter of explanation regarding event

Proof of non-profit status (for ‘All Alcohol License’ only)

tVoted May 18, 1993: To maintain the policy that was put in effect October 25, 1988 with the stipulation that the Board of

Selectmen does have the authority to waive the requirement for a one million dollar insurance policy if it is so voted by a majority of

the Board.

GUIDELINES:

• Application for Special One-day License must be submitted at least 30 days prior to event

• A police detail may be required, depending upon the number of people and the event. It is the

applicant’s responsibility to contact the Southborough Police Department prior to applicationsubmission: 508-485-2147

• Events can only be held on day and date approved on license. No refund is possible after a Special One-Day License has been issued. Rain dates for events must be noted on the application prior to approval.

If no rain date is listed, the event cannot be held on date other than date specified.

• Special One-day Licenses can only be issued for events occurring between 11:00 a.m. — midnight onMonday — Saturday, and noon - midnight on Sundays.

• License must be posted in the most conspicuous place at the location of event

• DO NOT allow anyone to bring their own alcoholic beverages to your event

• A one-day license CAN NOT be granted to:o any person for more than a total of 30 days per calendar yearo any person that has an on-premises annual license application pendingo any premises that has an alcoholic beverages license.

FOR TOWN USE ONLY

APPROVED

LOCAL LICENSING AUTHORITY DECISION DATE:

__________________

0 DENIED

License It Notice Sent to ABCC (within 10 days of issuance)

_______________________

Payment received: Date_________________ Cash_____ CheckIt

____________________

Remarks:

AC4JRDCERTIFICATE OF LIABILITY INSURANCE

THIS CERTIFICATE IS ISSUED AS A MAHER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THISCERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIESBELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZEDREPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement onthis certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER CONTACTNAME:

Arthur J. Gallagher Risk Management Services, Inc. PHONE FAX

470 Atlantic Avenue (NC. q. 617-261-6700 (NC, Nol: 617-646-0400E-MAIL

Boston MA 02210 ADDRESS:

INSURER(S) AFFORDING COVERAGE NAIC#

INSURER A: Philadelphia Indemnity Insurance Company 18058INSURED TRUSOFR-01

INSURER B:Trustees of Reservations200 High Street, 4th Floor

INSURER C:

Boston MA 02210 INSURER D:

INSURERE:

INSURER F:

COVERAGES CERTIFICATE NUMBER: 321842118 REVISION NUMBER:THIS IS TO CER]1FY THAI THE POUCIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODINDICATED. NOTWiTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT W1TH RESPECT TO WHICH THISCERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. UMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR ADDL SUBN POLICY EFF POLICY EXPIJR — TYPE OF INSURANCE ip POLICY NUMBER (MWPDIVYYYI (MMIDDIYYYY1 LIMITS

A X 1 COMMERCIALGENERALLIABILITY PHPK2116028 4/1/2020 4/1/2021 EACHOCCURRENCE $ 1,000,000DAMAGETO RENTED

CLAIMS-MADE d’ OCCUR PREMISES tEa occurrence) $ 100,000

j MED EXP (Any one person) $ 5,000

L_.PERSONAL & ADV INJURY S 1,000,000

AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000

[ POLICY LOC PRODUCTS - COMPIOP AGG $ 2,000,000

OTHER:$

AUTOMOBILE LIABILITY (Eaacedent)LIMIT $

ANY AUTO — BODILY INJURY (Per person) $

AUTOS ONLY Li SCHEDULED BODILY INJURY (Per accident) $HIRED NON-OVvNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident)

5

UMBRELLA LIAB L_..] OCCUR EACH OCCURRENCE S

EXCESS LL#B CLAIMS-MADE AGGREGATE $

DED RETENTION $ — $WORKERS COMPENSATION PER 0TH-

AND EMPLOYERS’ LIABILITY Y I NSTATUTE ER

ANYPROPRIETORIPARTNER/EXECUTIVE EL. EACH ACCIDENT $OFFICER/MEMBEREXCLUDED? N IA(Mandatory in NH) EL, DISEASE - EA EMPLOYEE SIf yes, describe underDESCRIPTION OF OPERATIONS below — — EL. DISEASE - POLICY LIMIT S

A LiquorLiability PHPK2116028 4/1/2020 4/1/2021 EachCauseLimit $1,000,000Aggregate $1,000,000

DESCRIPTION OF OPERATIONS I LOCATIONS! VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is required)

The Town of Southborough is included as additional insured with respects to the General Liability Policy. Coverage Subject to policy terms and conditions.

CERTIFICATE HOLDER CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE EXPIRATION DATE THEREOF, NOTICE WiLL BE DELIVERED INACCORDANCE WITH THE POLICY PROVISIONS,

Town of Southborough

AUTHORIZED REPRESENTATIVE

DATE (MMIOOIYYYY)

4/1/2020

© 1988-2015 ACORD CORPORATION. All rights reserved.

ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD

CERT1IFION NUMBER:

91413

ALCOHOL INTERVENTION METHODSCERTiFIES:

CAMPBELL TRENT508.756.854%

SEP 1XfS:

Listing on our web site:

Fall Fun on the Farm at Chestnut Hill Farm

Fall is a special time of year in New England: the weather cools, the leaves change tobeautiful oranges, reds and yellows and celebrations of the harvest season begin. What could bea better place to enjoy this quintessential time of year but at Chestnut Hill Farm. Join us every

Sunday from 12-6pm to enjoy live music, walking trails, Stoiywalk, hayrides, a scavengerhunt, and a visit with our friendly goats. Food from alternating food trucks and craft beer will be

available for purchase.

Details:

• Every Sunday starting September 19th through November 8th.

• Timed ticketing is available to adhere to COVID guidelines of a maximum of 50 peopleon-site at a time. Time slots available: 12-1:3Opm, 1:30-3pm, 3-4:3Opm & 4:30-6pm.

• Pre-registration is required.

• Ticket entrance includes access to trails, Storywalk, one hayride, a scavenger hunt, andlive music.

Visitors are required tofollow COVID-19 protocols. Please wear aface mask and comply with

6ft. social distancing so you and others can saftly enjoy this activity. Thank you!

Pre-registration is required, and only 50 tickets will be sold per 90-minute time slot.Families will have all of the farm to enjoy: the trails, the large pastures, and the orchard area withpicnic tables - lots of space to spread out and social distance. Picnic tables have been placed atleast 10 feet apart. Masks will be required.

Per Governor Baker’s new mandates on alcohol sale with food sale, we will be requiringvisitors to purchase food from our food truck before they can purchase beer. People who buy

food will receive a customized CHF stamp on their hand, after which our certified server will sellthem beer.

TOWN USE ONLY


TOWN Of SOUTHBOROUGHBoard of Selectmen

17 Common Street, Southborough MA 01772


manager of any activity conducted by an organization which, in the opinion of the Town of

Southborough Select Board, complies with all State and local requirements and demonstrates

satisfactorily that granting of the license is in the best interests of the Town of Southborough. This

application must be submitted at least 30 days prior to the event.

Susan Eastland

Event Manager/Applicant Email Address


508-599-0646

5 Chestnut Hill Rd Southborough, MA 01772

LOCATION OF EVENT______Inside (x ) Outside


_________NO

tlf ‘Yes’ and applying for “All Alcohol” license, acceptable proof of non-profit status must be attached


_____NO

Date:

______________

Paid:$_____________

Check#_____________Cash___________

Lic.#

(X WINE/MALT ONLY ALL ALCOHOL [for non-profits only]



Event Manager/Applicant Name 24-Hour Contact Telephone Number


[email protected]

Organization Representing Address of Organization

BrewMoon Hike 10/10/20 10/17/20NAME OF EVENT / PURPOSE DATE OF EVENT RAIN DATE

Chestnut Hill Farm

Hours of Sale/Consumption of Alcoholic Beverages 6pm AM/PM to 8pm AM/PM


What is the maximum number of expected attendees? 30-50, split into small groups


Is an admission fee to be charged? x Yes

______No

Are tickets being sold in advance for this event? x Yes

______No

How will alcoholic beverages be dispensed or served? (Please check all that apply)

_______Waiter/Waitress_____Bar

with bartender

______By

the glass

X By the bottle

______Self-serve





______No

If Yes, with whom and what date? Name Chief Paulhus via email Date 9/8/20


_______Yes _________No

If Yes, # of details and name and address of provider (if applicable)?



I hereby certify that I have read the Training Requirements for Liquor License Holders and Employees. I

understand that failure to comply with this policy may result in the revocation or non-renewal of the

license. Below is a current roster of my employees and the related alcohol awareness server training

information.***NOTE: Copies of all original certificates MUST accompany this form.***

The Trustees, Chestnut Hill FarmCompany/Organization

Susan Eastland 9/8/20Manager [Note: Manager training MUST be currentJ Date

Type of Training Date ofManager/Employee Name Date of Hire [certificationJ Date Valid Expiration

Susan Eastland 8/1119 AIM n/a 9/16/22

Any applicant for a one-day liquor license shall, as a condition of their being granted the license, ensurethat at least one person to be engaged in the sale/service of alcoholic beverages at their event has been

certified in a program from the list of Board of Selectmen sanctioned programs. On-line [“e-training”)training is not an acceptable means of obtaining certification. A copy of their certification must

accompany the application.

Listed below are the only programs currently available that meet the requirements of this policy

approved by Board of Selectmen on September 17, 2013 [telephone numbers and contacts are

provided as of date of policyJ:

1. ServSafe Alcohol offered by the National Restaurant Association [www.servsafe.com/alcohol, then

click on “Find a Class”]2. SAFE ID Check offered by J.B.S. Professional Services, LLC [617-539-0118]3. Alcohol Intervention Methods [A.LM.J offered by Campbell/Trent [508-756-854214. Training for Intervention Procedures by Servers of Alcohol [TIPS] offered by Health Communication,Inc. [www.gettips.com, then click on “Get Tips Certified, ‘training session” to find a class. NOTE: “Online

training with eTIPS” is NOT ACCEPTABLE]5. Approved for OFF-PREMISE sales license only: Beverage Alcohol Training [B.A.T.J offered by theMassachusetts Package Store Association [Mass Pack Contact: Frank Anzalotti 800-322-1383, or, to find

a class, go to www.masspack.org/servertraining]


I understand that anyone holding a Special License must purchase alcoholic beverages from a licensedwholesaler/importer, manufacturer, farmer-winery, farmer-brewery or special permit holder.Purchasing alcoholic beverages from a package store is prohibited by the ABCC. A list of authorizedsources to purchase alcohol can be found on the ABCC website www.mass.gov/abcc or you can contactthe ABCC directly at (617) 727-3040.

Initial SE

I understand that the license holder must provide a Certificate of Liability Insurance with a liquorliability policy with $M coverage, naming the Town of Southborough as the certificate holder.

Initial SE

I certify under penalty of perjury that I shall be responsible for the proper observance of all applicableAlcohol Control Laws of the State of Massachusetts, policies and regulations of the Town ofSouthborough, and conditions governing this license; all information contained in this application istrue and correct; and this License is being sought for the exclusive benefit and use of the Non-ProfitSponsor and its members.

Initial SE

LIABILITY DISCMIMER FOR ONE-DAYALCOHOL LICENSES

By exercising the privileges of this license in serving persons with alcoholic beverages, the licensee ispotentially exposed to significant liability for injuries and damages to persons served or to others whoare injured or damaged by the persons served. Your acceptance and exercise of this license will bedeemed to be acknowledgement that you are aware of this potential liability. You are encouraged todiscuss the risks associated with exercising your privileges of the license and the precautionsappropriate to avoid injuries, damage, and liability to others with your legal and/or insurance advisors.The Town of Southborough, and the Select Board as Local Licensing Authority, shall not be liable to thelicensee or others if injury or damage shall result from the exercise of the license.

I, Susan Eastland, in consideration of having been granted a special

(Event Manager/Applicant)license for the service of alcoholic beverages, hereby agree to defend, indemnify and hold harmlessthe Town of Southborough (“Town”), its officers, boards, employees and agents, from any liability forany and all loss, damage, cost, claim, expense, compensation and cause of action arising out of, or inconnection with, the issuance or exercise of the special license granted to me by the Select Boardacting as the Town’s Local Licensing Authority.

A?6J1t, / 9/8/20Event Manager/Applicant Signature Date




A Certificate of General Liability Insurance with a Liquor Liability for $1M, naming the Town ofSouthborough (17 Common Street, Southborough MA 01772) as Certificate Holder*


List of designated drivers to be available for transporting attendees considered unable to drive

IF APPLICABLE:


EJ Proof of non-profit status (for ‘All Alcohol License’ only)

*Voted May 18, 1993: To maintain the policy that was put in effect October 25, 1988 with the stipulation that the Board of


the Board.

GUIDELINES:


• A police detail may be required, depending upon the number of people and the event. It is the

applicant’s responsibility to contact the Southborough Police Department prior to applicationsubmission: 508-485-2147

• Events can only be held on day and date approved on license. No refund is possible after a Special One-

Day License has been issued. Rain dates for events must be noted on the application prior to approval.






FOR TOWN USE ONLY

LI APPROVED

LOCAL LICENSING AUTHORITY DECISION DATE:

__________________

U DENIED

License ft Notice Sent to ABCC (within 10 days of issuance)

______________________

Payment received:

______

Date_________________ Cash_____ Check#

____________________

Remarks:

ACRDCERTIFICATE OF LIABILITY INSURANCE

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON ThE CERTIFICATE HOLDER. THISCERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIESBELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZEDREPRESENTATIVE OR PRODUCER, AND THE CERTiFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policyQes) must have ADDITIONAL INSURED provisions or be endorsed.If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement onthis certificate does not confer riQhts to the certificate holder in lieu of such endorsement(s).


Arthur J. Gallagher Risk Management Services, Inc. PHONE I FAX

470 Atlantic Avenue fAJC. No. Eat). 617-261-6700 I (AIC, No): 617-646-0400E-MAIL

Boston MA 02210 ADDRESS:

INSURER(S) AFFORDING COVERAGE NAIC #

INSURER A: Philadelphia Indemnity Insurance Company 18058

INSURED TRUSOFR-01INSURER B:

Trustees of Reservations200 High Street, 4th Floor

INSURER C:

Boston MA 02210 INSURERD:

INSURER B:

INSURER F:

COVERAGES CERTIFICATE NUMBER: 321842118 REVISION N UMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODINDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THISCERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR ADDL SUBR POLICY EFF POLICY EXPj — TYPE OF INSURANCE INSO, POLICY NUMBER IMW0D(YYYYI ‘MMJDDYYYY) LIMITS__________________

A X 1 COMMERCIAL GENERAL LIABILITY PHPK2116028 4/1/2020 4/1/2021 EACH OCCURRENCE $ 1,000,000DAMAGETO RENTED

CLAIMS-MADE OCCUR PREMISES tEa occurrence) $ 100,000

MED EXP (Any one person) $ 5,000

PERSONAL & ADV INJURY $ 1000,000

GEN’L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000

POLICY ‘E2T LOC PRODUCTS-COMP/OPAGG $2,000,000

I OTHER: S

AUTOMOBILE LIABILITY — COMBitEDNGLE LIMIT $

ANY AUTO BODILY INJURY (Per person) $

AUTOS ONLYSCHEDULED BODILY INJURY (Per accident) $

HIRED I NON-OVuNED PROPERTY DAMAGE $

[_AUTOS ONLY AUTOS ONLY (Pec accident)

Ii $

L-- UMBRELLA LIAB [__J OCCUR EACH OCCURRENCE $

— EXCESS LIAB J I CLAIMS-MADE AGGREGATE $

DED RENTION$ — — $WORI<ERS COMPENSATION PER 0TH-


ANYPROPRIETORIPARTNERIEXECUTIVE EL. EACH ACCIDENT $OFRCERJMEMBEREXCLUDED? N IA(Mandatory in NH) EL DISEASE - EA EMPLOYEE $If yes, describe underDESCRIPTION OF OPERATIONS below — — EL DISEASE - POLICY LIMIT $

A Liquor Liability PHPK21 16028 4/1/2020 4/1/2021 Each Cause Limit $1,000,000Aggregate: $1,000,000

DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarls Schedule, may be attached if more space is required)

The Town of Southborough is included as additional insured with respects to the General Liability Policy. Coverage subject to policy terms and conditions.


SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED INACCORDANCE WITH THE POLICY PROVISIONS.


OuIt2t01701 AUTHORIZED REPRENTATIVE

DATE (MWDDIYYYY)

4/1/2020


ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD

CEWI’T?rATIoN NLJMHER:

31413

ALCOHOL INTERVENTION METHODSCER[I FIES;

CAMPBELL TRENT508.756,8542

SEP

TOWN USE ONLY


Date:

INCORPORATED C Paid$_______________

JULY 61727. TOWN Of SOUTHBOROUGHCheck#

Board of Selectmen Cash

17 Common Street, Southborough MA 01772 Lic.#___________


manager of any activity conducted by an organization which, in the opinion of the Town ofSouthborough Select Board, complies with all State and local requirements and demonstrates

satisfactorily that granting of the license is in the best interests of the Town of Southborough. Thisapplication must be submitted at least 30 days prior to the event.

(X WINE/MALT ONLY ( ) ALL ALCOHOL [for non-profits only]



Susan Eastland 508-599-0646Event Manager/Applicant Name 24-Hour Contact Telephone Number


seastland@thetrustees. orgEvent Manager/Applicant Email Address

The Trustees, Chestnut Hill Farm 5 Chestnut Hill Rd Southborough, MA 01772Organization Re presenting Address of 0 rga nization

Fall Fun on the Farm 10/11/20 10/17/20NAME OF EVENT! PURPOSE DATE OF EVENT RAIN DATE

LOCATION OF EVENT Chestnut Hill FarmInside Outside


_________NO

*11 ‘Yes’ and applying for “All Alcohol” license, acceptable proof of non-profit status must be attached


_____NO

Hours of Sale/Consumption of Alcoholic Beverages 12pm AM/PM to 6pm AM/PM


- 200 people total, four-90 minute time slots with 50 people maximum at one tniWhat is the maximum number of expected attendees?

_______________________________________


Is an admission fee to be charged? X Yes

______No

Are tickets being sold in advance for this event? x Yes No

How will alcoholic beverages be dispensed or served? (Please check all that apply)

______Waiter/Waitress_____Bar

with bartender

______By

the glass

X By the bottle

______Self-serve





______No

If Yes, with whom and what date? Name Chief Paulhus via email Date 9/8/20


______Yes

Y No

If Yes, #of details and name and address of provider (if applicable)?



I hereby certify that I have read the Training Requirements for Liquor License Holders and Employees. Iunderstand that failure to comply with this policy may result in the revocation or non-renewal of the

license. Below is a current roster of my employees and the related alcohol awareness server traininginformation.

***NOTE: Copies of all original certificates MUST accompany this form.***


Company/Organization

Susan Eastland 9/8/20

Manager [Note: Manager training MUST be current] Date

Type of Training Date ofManager/Employee Name Date of Hire [certification] Date Valid Expiration

Susan Eastland 8/1/19 AIM n/a 9/16/22

Any applicant for a one-day liquor license shall, as a condition of their being granted the license, ensurethat at least one person to be engaged in the sale/service of alcoholic beverages at their event has beencertified in a program from the list of Board of Selectmen sanctioned programs. On-line [“e-training”)training is not an acceptable means of obtaining certification. A copy of their certification mustaccompany the application.

Listed below are the only programs currently available that meet the requirements of this policyapproved by Board of Selectmen on September 17, 2013 [telephone numbers and contacts areprovided as of date of policy]:

1. ServSafe Alcohol offered by the National Restaurant Association [www.servsafe.com/alcohol, thenclick on “Find a Class”]2. SAFE ID Check offered by J.B.S. Professional Services, LLC [617-539-0118]3. Alcohol Intervention Methods [A.l.M.] offered by Campbell/Trent [508-756-8542]4. Training for Intervention Procedures by Servers of Alcohol [TIPS] offered by Health Communication,Inc. [www.gettips.com, then click on “Get Tips Certified, ‘training session” to find a class. NOTE: “Onlinetraining with eTIPS” is NOT ACCEPTABLE]5. Approved for OFF-PREMISE sales license only: Beverage Alcohol Training [B.A.T.] offered by theMassachusetts Package Store Association [Mass Pack Contact: Frank Anzalotti 800-322-1383, or, to finda class, go to www.masspack.org/servertraining]


I understand that anyone holding a Special License must purchase alcoholic beverages from a licensed

wholesaler/importer, manufacturer, farmer-winery, farmer-brewery or special permit holder.

Purchasing alcoholic beverages from a package store is prohibited by the ABCC. A list of authorizedsources to purchase alcohol can be found on the ABCC website www.mass.gov/abcc or you can contact

the ABCC directly at (617) 727-3040.Initial SE

I understand that the license holder must provide a Certificate of Liability Insurance with a liquor

liability policy with $M coverage, naming the Town of Southborough as the certificate holder.

Initial SE

I certify under penalty of perjury that I shall be responsible for the proper observance of all applicable

Alcohol Control Laws of the State of Massachusetts, policies and regulations of the Town of

Southborough, and conditions governing this license; all information contained in this application is

true and correct; and this License is being sought for the exclusive benefit and use of the Non-Profit

Sponsor and its members.Initial SE

LIABILITY DISCLAIMER FOR ONE-DAYALCOHOL LICENSES

By exercising the privileges of this license in serving persons with alcoholic beverages, the licensee is

potentially exposed to significant liability for injuries and damages to persons served or to others whoare injured or damaged by the persons served. Your acceptance and exercise of this license will bedeemed to be acknowledgement that you are aware of this potential liability. You are encouraged to

discuss the risks associated with exercising your privileges of the license and the precautionsappropriate to avoid injuries, damage, and liability to others with your legal and/or insurance advisors.

The Town of Southborough, and the Select Board as Local Licensing Authority, shall not be liable to thelicensee or others if injury or damage shall result from the exercise of the license.

I, Susan Eastland, in consideration of having been granted a special

(Event Manager/Applicant)license for the service of alcoholic beverages, hereby agree to defend, indemnify and hold harmlessthe Town of Southborough (‘Town”), its officers, boards, employees and agents, from any liability forany and all loss, damage, cost, claim, expense, compensation and cause of action arising out of, or inconnection with, the issuance or exercise of the special license granted to me by the Select Board

acting as the Town’s Local Licensing Authority.

9/8/20

Event Manager/Applicant Signature Date




A Certificate of General Liability Insurance with a Liquor Liability for $1M, naming the Town of

Southborough (17 Common Street, Southborough MA 01772) as Certificate Holder*


List of designated drivers to be available for transporting attendees considered unable to drive Uber/lyft

IF APPLICABLE:


Proof of non-profit status (for ‘All Alcohol License’ only)

*Voted May 18, 1993: To maintain the policy that was put in effect October 25, 1988 with the stipulation that the Board of


the Board.

GUIDELINES:


• A police detail may be required, depending upon the number of people and the event. Itis the

applicant’s responsibility to contact the Southborough Police Department prior to application

submission: 508-485-2147

• Events can only be held on day and date approved on license. No refund is possible after a Special One-Day License has been issued. Rain dates for events must be noted on the application prior to approval.






FOR TOWN USE ONLY

U APPROVED

U DENIEDLOCAL LICENSING AUTHORITY DECISION DATE:

License *_____________ Notice Sent to ABCC (within 10 days of issuance) —

Payment received: Date Cash Check#

Remarks:

AfRDCERTIFICATE OF LIABILITY INSURANCE

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THISCERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES

BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZEDREPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement onthis certificate does not confer riahts to the certificate holder in lieu of such endorsement(s).


Arthur J. Gallagher Risk Management Services, Inc. PHONE I

470 Atlantic Avenue .617-261-6700 I c.a.ic, No): 617-646-0400

E-MAILBoston MA 02210 ADDRESS:

INSURER(S) AFFORDING COVERAGE NAIC #

INSURER A: Philadelphia Indemnity Insurance Company 18058

INSURED TRUSOFR-O1INSURER B:

Trustees of Reservations200 High Street, 4th Floor

INSURER C:

Boston MA 02210 IN5URERD:

INSURER E:

INSURER F:

COVERAGES CERTIFICATE NUMBER: 321842118 REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POUCIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODINDICATED. NOTWiTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WiTH RESPECT TO WHICH THISCERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY ThE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. UMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR ADDL SUBR POLICY EFF POLICY EXP— TYPE OF INSURANCE ‘NSD POLICY NUMBER (MWDD!YYYY1 ¶MWDDIYYYY) LIMITS_________________

A X 1 cOMMERCIALGENERALLIABILITY PHPK2116028 4/1/2020 4/1/2021 EACHOCCURRENCE $ 1,000,000I DAMAGE TO RENTED

CLAIMS-MADE ‘ OCCUR PREMISES (Ba occurrence) $ 100,000

j MED EXP (Any one person) $ 5000

PERSONAL & ADV INJURY $ 1000,000

GENL AGGREGATE LIMIT APPLIES PER. GENERAL AGGREGATE $ 2,000,000

1 POLICY LOC PRODUCTS - COMP/OP AGG $ 2,000,000

OTHER: — $

AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $

7 ANY AUTO BODILY INJURY (Per person) $

AUTOS ONLY U BODILY INJURY (Per accident) $HIRED NON-OWNED PROPERTY DAMAGEAUTOS ONLY J AUTOS ONLY (Per aident)

$

UMBRELLA LIAB _J OCCUR — EACH OCCURRENCE $

EXCESS LIAB J CLAIMS-MADE AGGREGATE S

DED RETENTION $ S

WORKERS COMPENSATION — PER 0TH-


ANYPROPRIETOR/PARTNER/EXECUTIVE EL. EACH ACCIDENT $OFFICERIMEMBER EXCLUDED? N IA(Mandatory in NH) EL. DISEASE- BA EMPLOYEE $If van, describe underDESCRIPTION OF OPERATIONS below — EL. DISEASE - POLICY LIMIT $

A LiquorLiability PHPK2116028 4/1/2020 4/1/2021 EachCauseLimit $1,000,000Aggregate: $1 000,000

DESCRIPTION OF OPERATIONS! LOCATIONS! VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

The Town of Southborough is included as additional insured with respects to the General Liability Policy. Coverage subject to policy terms and conditions.


SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED INACCORDANCE WITH THE POLICY PROVISIONS.


AUTHORIZED REPRESENTATIVE

DATE (MWD0!YYYY)

4/1/2020


ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD

Listing on our website:

Fall Fun on the Farm at Chestnut Hill Farm

Fall is a special time of year in New England: the weather cools, the leaves change tobeautiful oranges, reds and yellows and celebrations of the harvest season begin. What could bea better place to enjoy this quintessential time of year but at Chestnut Hill F arm. Join us everySunday from 12-6pm to enjoy live music, walking trails, Storywalk, hayrides, a scavengerhunt, and a visit with our friendly goats. Food from alternating food trucks and craft beer will beavailable for purchase.

Details:

• Every Sunday starting September 19th through November 8th.

• Timed ticketing is available to adhere to COVD guidelines of a maximum of 50 peopleon-site at a time. Time slots available: 12-1 :3Opm, 1 :30-3pm, 3-4:3Opm & 4:30-6pm.

• Pre-registration is required.

• Ticket entrance includes access to trails, Storywalk, one hayride, a scavenger hunt, andlive music.

Visitors are required tofollow CO VID-19 protocols. Please wear aface mask and comply with6ft social distancing so you and others can safely enjoy this activity. Thank you!

Pre-registration is required, and only 50 tickets will be sold per 90-minute time slot.Families will have all of the farm to enjoy: the trails, the large pastures, and the orchard area withpicnic tables - lots of space to spread out and social distance. Picnic tables have been placed atleast 10 feet apart. Masks will be required.

Per Governor Baker’s new mandates on alcohol sale with food sale, we will be requiringvisitors to purchase food from our food truck before they can purchase beer. People who buyfood will receive a customized CHF stamp on their hand, after which our certified server will sellthem beer.

CAPITAL PLANNING COMMITTEE- SCHOOL RESEARCH SUBCOMMITTEE

The School Research Subcommittee shall be an ad-hoc committee of the Capital PlanningCommittee made up of three (3) members. Two (2) members will be from the Capital PlanningCommittee and one (1) member will be from the Southborough School Committee. Eachcommittee will recommend members for the respective membership positions, subject toappointment by the Board of Selectmen.

School and Town administration members may participate in the meetings in an advisory manner,but do not count towards a quorum, nor will they have a vote.

CHARGEThe primary charge of the School Research Sub-Committee is as follows:

• Review $outhborough Schools K-8 Housing Study Group Summary Report, datedFebruary 13, 2013;

• Undertake any actions to update the previously completed summary report;• Undertake any additional steps needed to provide a comprehensive view of current and

future school enrollment/space in order to provide a recommendation on whether anyschools can be consolidated;

• Provide formal read-out and recommendation to Southborough School Committee andCapital Planning Committee; and

• Upon votes from Southborough School Committee and Capital Planning Committee, makepresentation to joint meeting of Board of Selectmen and Advisory Committee.

TERM

The Capital Planning Committee-School Research Subcommittee appointments will be throughDecember 31, 2020.

APPLICATION FOR COMMON VICTUALER LICENSETOWN Of SOUTHBOROUGH

Board of Selectmen17 Common Street, Southborough MA 01772

APPLICATION FORM — COMMON VICTUALER LICENSEA Common Victualer License is required for most locations where food is served and is issued under Mass General LawChap. 1/10 §2 and . The annual (calendar year) cost of a Common Victualer license is $50.00 and is not pro-rated.Before obtaining the Common Victualer License, you will have to obtain the Food Service Licen5e 1mm the Board ofHealth. When the application is complete, the Board of Selectmen will review for approval. You may not operateyour business until the approved license is in hand.

Complete before obtaining signatures:

Applicant’s Name: S -‘ 1 S c

MailingAddress: L Qs- Src.

City: . State: ‘r\(4 Zip: C. 77Email Address:

Phone: (Home)

________

_(Business)( ‘5LS ) v;.-c- — — ):.-

BUSINESS NAME: . ct (1DTh - 99Corporate Name(ifIncorpora’edorLLC) J

Address: 1) Vcj - fl %\cL •l& (Vc.

Landlord: Pci \Address: 5 ‘3 V

City:

-So.-r”- \r iJ’-\.-. -k’rState: Zip:_________

Phone:(c08 Lç—

Principle Purpose of Business: Q. e

Business Certificate Filed with City Clerk: Yes No ‘><NIA

Total seating capacity: \

Date:

__________________

APPROVALS OBTAINED IN THE ORDER LISTED BELOW:

L Building Inspector

2. Board of Health

Date

Date

Date

TWN USE ONLY•,

Da:e:

_____________

ICheck a

Cash

L1cJI

3. Fire Chief

Buness Name:

D’BA: ‘

Address: C j ) \L

Manager fi(-’ N(-)

• .i•.

\‘

?— J.

HOURS OF OPERAJION

WEDNESDAY THURSDAY

‘3

SUNDAY MONDAY TUESDAY FRIDAY SATURDAY

e

TOWN USE ONLY

APPLICATION FOR COMMON VICTUALER LICENSE Date:

TOWN OF SOUTHBOROUGH Check#_______Board of Selectmen Cash

17 Common Street, Southborough MA 01772 Uc.#___________

APPLICATION FORM — COMMON VICTUALER LICENSEA Common Victualer License is required for most locations where food is served and is issued under Mass Generai Law

140 2and §. The annual (calendar year) cost of a Common Victualer license is $SOOO and is not pro-rated.Before obtaining the Common Victualer License, you wil have to obtain the Food Service License from the Board ofHealth. When the application i5 complete, the Board of Selectmen will review for approval. You may not operateyour business until the approved license Is in hand.


Applicant’s Name:

__________________________

Mailing Address: I S 4()r’&. L v .

City: S.. A’R State: Zip: 1.—i kjl

Email Address:

_______________________

Phone: (Home) (__ _(Business) C ) I’ — 1 ‘S

BUSINESSNAME: 7Corporate Name(iflncorporateorLLC) I LAddress: O’ -v ‘2, Sc,-k-.,

Landlord: i.S . \.-‘ — • 1Address: •. c. - , C—

City: State: Zip: C.- kUl \Phone:(cU_)

Principle Purpose of Business: R€-. \ p Total seating capacity:_

Business Certificate Filed with City Clerk: _Ves _No .jl/A Date:

_________________

[ APPROVALS OBTAINED IN THE ORDER LISTED BELOW:

Date1. Building Inspector

Date2. Board of Health

Date3. Fire Chief

Business Name. cOç \ s 3%DIBIA: Fc. c)voAddress oY1 .

Ianager: t

HOURS OF OPERATION

[UNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRtDAY SATURDAY

av . VV

Q 3 ) 3 30 0

IQWN USE ONLY

APPLICATION FOR COMMON VICTUALER LICENSE Date:

TOWN OF SOUTHBOROUGHBoard of Selectmen

17 Common Street, Southborough MA 01772

APPLICATIONFORM — COMMON VICTUALER LICENSEA Common Victualer License Is required for most locations where food Is served and Is issued under Mass General LawChap. 140 §2 and . The annual (calendar year) cost of a Common Victualer license is $50.00 and is not pro-rated.Before obtaining the Common Victualer License, you will have to obtain the Food Service License from the Board ofHealth. When the applkatlon is complete, the Board of Selectmen will review for approval. You may not operateyour busIness until the approved license Is In hand.


Appllcant’sName: S%Q\i— 1\Str\R iJci -Mailing Address: I . .v

City: jck\r.i

Email Address: —

State Zin C, L17

Phone: (Home) I tticIn;cII ‘L,l? — 1 2D

BUSINESS NAME: J ‘..( CAy ‘rQ4rirj It) c c FEID#: ‘ S - t’1 ‘ICorporate Name (if Incorporated or CCC) k) y L .,

Address: O çs\L 1Q’ C’c,

Landlord: & i1*-’kz) \ o- \ o ‘v

Address:3J

‘T. - e%’P — o

J

Principle Purpose of Business: S \

Business Certificate FIled with City clerk: _Yes _No

TotaI seating capacity:

Date:

_________________

APPROVALS OBTAINED IN THE ORDER LISTED BELOW:

1. BuIlding InspectorDate

flat2. Board Health

Date

Chack#____________Cash -Llc.

CIty:

Phone:fSO6’ -gs— ]c

ctte! in

3. ChIef

APPLICATION FOR COMMON VICTUALER LICENSETOWN Of SOUTHBOROUGH


APPLICATION FORM — COMMON VICTUALER LICENSEA Common Victualer License Is required for most locations where food Is served and Is Issued under Mass General LawChap. 140 §2 and . The annual (calendar year) cost of a Common VIctualer license Is and is not pro-rated.Before obtaining the Common Victualer License, you will have to obtain the Food Service License from the Board ofHealth. When the application Is complete, the Board of Selectmen will review for approval. You may not operateyour business until the approved tlcen5e Is in hand.


Applicant’s Name:

Mailing Address: I S ‘V ..S%O,& LvCity:

Email Address:‘I

Phone: (Home) ( . (Business) S 0 LI 9 ‘

Address: p ç

City:

Phone:1L) I

4eFEiD$S: 1i-s-- ç. • lC(V

5tate: Zip: C D..

Principle Purpose of Business; \

Business CertifIcate Ffled with City Clerk: _Ves __No

Total seating capacity:__I

Date:

[pROVALS OBTAINED IN THE ORDER LISTED BELOW:

1.

2,

I

TOWN USE ONLY

Date:

______________

Checkfl____________Cash

LicM

State Zin: O

-,

brndlnrd! < C.. . .s C . c’ , ,, oi—fl )

, ,_l ‘

Building Inspector

Board of Health

/LQ--t4 Date 7/Fire chief3.

TOWN VSEQNLY

APPLICATION FOR COMMON VICTUALER LICENSETOWN OF SOUTH BOROUGH Checks______

, ,,,, Board of Selectmen Cash__17 Common Street, Southborough MA 01772

APPLICATION FORM — COMMON VICTUALER LICENSE

A Common Victualer license IS required for most locations where food Is served and is issued under Mass General LwChap 140 2 and . The annual Icalendar year) cost of a Common Victualer license is and is not pro-rated,Betore obtaining the Common Victualer Ucense, you will have to obtan the Food Service Ucense from the Board ofHealth. When the application is complete, the Board of Selectmen will review for approval. You may not operateyour business until the approved license Is In hand.


.‘‘

Mailing Address: L S \—t_ Lcvt.._City:

- State: hV Zip: C

Email Address: —

______________________________

Phone: (Home) - - _(Buslness)( SLS ) — 9 ‘D

BUSINESSNAME:W....{ C4nj I l.)ccrtô- FEIDU 29’j 3ThCorporate Name (if incorporaed or LLC) kk ,., .-, pAddress: ao ‘V ,,- •h-4 CVta

Landlord: Pt.s \ cxv \Address: “3 TS ., v’P — (. ar cX ,.City: State: Zip:________

Phone:( coa- ) Lr 7 c

Principle Purpose of Business: Q. W \ S \‘ Total seating capacity: \ ‘

Business Certificate Filed with City Clerk: _Yes _No ..N/A Date:

________________

[APPROVAI.S OBTAiNED IN THE ORDER LISTED BELOW:

____________________________________________________________Date____________________

1. Building InspectorV

- I O Date S /2. Board of Health

________________________________________________________Date___________________

3. Fire Chief

TOWN 1)56 ONLY

APPLCCATION FOR COMMON VICTUALER LICENSETOWN OF SOUTHBOROUGH


Date:

APPLICATION FORM — COMMON VICTUALER LICENSEA Common Victualer License is required for most locations where food is served and Is Issued under Mass General LawCj’ap. 14Q §2 and The annual (calendar year) cost of a Common Victualer license is and is not pro-rated,Before obtaining the Common Victualer License, you will have to obtain the Food 5ervlce License from the Board ofHealth When the apptlcation Is complete, the Board of Selectmen will review for approval. You may not operateyour business until the approved license IS In hand.


Applicant’s Name: )f.’V\4 \ A.)

MaIling Address: I c 2)v .S C-v

I I

BUSINESSNAME: IJ\( ry\ cL.LU v FElDi: -. icCorporateName(tfincorporatedorlcC) PccAddress: Q’ TL-V L.ç.. (L, c •rw-

t-k

Landlord: kK C..-.- r -.S ()C S OLT1)Address: p

City: S i,L State; l..A 4Phone:(.ci3 I * - -\

Total seating capacity:______

APPROVALS OBTAINED IN THE ORDER UrnDBELOW

Date IC”,

Checkfl___________Cash

Llc.II

Email Address:

Phone: (Home) - (Business)( ‘

jlp: O

ZIp: C n.i,

Principle Purpose of Business: “ \ -‘-‘-

Business Certificate Filed with City Clerk: _Yes _No Date:

1. BulldTng inspector

r?.i t.2. Board of Health

flat

3. FireChlefDate

AMENDMENT TWO SOUTHBOROUGH GOLF CLUB

SOUTHBOROUGH, MASSACHUSETTS

Management and Maintenance Agreement

KNOW ALL PERSONS BY THESE PRESENTS that this AGREEMENT is made this ____ day of September 2020, by and between the Town of Southborough, a municipal corporation, located in Worcester County, Massachusetts, hereinafter called the "Town", and St. Mark’s Golf Club, Inc., a corporation duly organized and existing under the laws of the Commonwealth of Massachusetts, with its usual place of business at P. 0. Box 462, Westwood, MA 02090, hereinafter called the "Operator".

WHEREAS, the Town is the owner of a nine-hole golf course known as and hereinafter called “Southborough Golf Club" or "Golf Club" or "Golf Course", situated on land in Southborough and generally described in Exhibit A, attached hereto and incorporated herein by reference.

WHEREAS, it is the desire and the intent of the Town and the Operator that this Agreement shall constitute a "Management and Maintenance Agreement", and not a lease or other form of agreement, and, because the parties wish to resolve any and all questions concerning the intent and purpose of this Agreement. it is hereby stated and stipulated that the Operator is not a lessee of Southborough Golf Club, but is an Operator for the purpose of the management and continued operation of Southborough Golf Club as a public recreation facility, and the Operator holds no property interest, or interest which is taxable, in the real estate which makes up Southborough Golf Club:

WHEREAS, the Operator desires to operate Southborough Golf Club as a public golf course facility:

NOW, THEREFORE, for the consideration set forth herein, the Town and the Operator covenant and agree:

1. All terms as stated in the ''Management and Maintenance Agreement” between the Town and the Operator, dated February 12, 2018, shall remain in full force and effect through end of day on December 31, 2021.

IN WITNESS THEREOF, the parties execute this Agreement in triplicate on the day and year first set forth above. St. Mark's Golf Club, Inc., Operator Town of Southborough, Board of Selectmen

_________________________________ _________________________________________ By: William J. Harrison, President Chairman _________________________________________ __ __________ Vice Chairman

Date _________________________________________ Member _________________________________________ Member _________________________________________ Member ___________________ Date

ATTACHMENT CST. MARK’S GOLF CLUB

SOUTUBOROUGH, MASSACHUSETTS

MANAGEMENT AND MAINTENANCE AGREEMENT

KNOW ALL PERSOIS BY THESE PRESENTS that this AGREEMENT is made this11k day of F .-rti1 1’/. 201$, by and between the Town of Southborough. a

municipal corporation, located in Worcester County, Massachusetts, hereinafter called the“Town”, and St. Marks Golf Club, Inc., a corporation duly organized and existing under thelaws of the Commonwealth of Massachusetts, with its usual place of business at P. 0. Box 462,Westwood, MA 02090, hereinafter called the “Operator”.

WHEREAS, the Town is the owner of a nine-hole golf course known as and hereinafter called“St. Mark’s Golf Club” or “Golf Club” or “Golf Course”, situated on land in Southborough andgenerally described in Exhibit A, attached hereto and incorporated herein by reference.

WHEREAS. it is the desire and the intent of the Town and the Operator that this Agreement shallconstitute a “Management and Maintenance Agreement”, and not a lease or other form ofagreement, and, because the parties wish to resolve any and all questions concerning the intentand purpose of this Agreement. it is hereby stated and stipulated that the Operator is not a lesseeof St. Mark’s Golf Club, but is an Operator for the purpose of the management and continuedoperation of St. Mark’s Golf Club as a public recreation facility, and the Operator holds noproperty interest, or interest which is taxable, in the real estate which makes up St. Mark’s GolfClub:

WHEREAS, the Operator desires to operate St. Mark’s Golf Club as a public golf course facility;

NOW, THEREFORE, for the consideration set forth herein, the Town and the Operator covenantand agree:

Article 11.1 The Town hereby enters into a management and maintenance agreement with theOperator as the sole and exclusive Operator and manager of the St. Mark’s Golf Club facility,including the clubhouse and other buildings and structures, and associated grounds andequipment for the term of two (2) years, commencing on January 1, 201$, at 12:01 a.m. andending on December 31, 2019, at midnight. Two (2) one (1) year extensions may be granted atthe discretion of the Town upon successful negotiation between the Operator and the Town.

1.2 The residents of the Town of Southborough and the general public shall have the right toenter upon and enjoy the St. Mark’s Golf Club property subject to the Conservation Restrictionas adopted by the Town, and subject to the control and management of St. Mark’s Golf Club by theOperator in accordance with this Agreement.

1

1.3 The Town. as Owner, shall have the exclusive authority to establish policies governingthe management. maintenance and operation of the Golf Club, taking into account the interests ofthe Town and the patrons of the Golf Club. Such policies shall be established and amended fromtime to time by the Town through the Town Administrator or his/her designee and/or the Boardof Selectmen after consultation with the Operator. The Town and the Operator will each givenotice to the other party of any proposed amendment to existing polices or any proposed newpolicies by October 1 of each year, beginning October 1, 2018, for policies to be implemented inthe following year.

Article 22.1 The Operator shall maintain proper books of account which show all expenditures for andreceipts from the Management and Maintenance of St. Mark’s Golf Club. The books of accountand all financial statements concerning St. Mark’s Golf Club shall be kept under the directionand supervision of a Certified Public Accountant and shall be available for inspection and fullaudit by the Town or its designated agents at all reasonable times.

2.2 The operation of the Golf Course is based upon a system in which the Town will receivean annual fee equal to 10% of the gross revenue to be paid to the Town. Said payments shall bemade on the fifteenth (15th) day of each month from February through December. The Operatorwill manage and maintain the Golf Course in accordance with the specifications set forth inExhibit C, attached hereto and incorporated herein by reference. All golf related revenues.including, but not limited to, those received by the Operator from greens fees, member fees, lostball retrieval privileges, merchandise sales, and other miscellaneous sales, and the number ofrounds played, will be fully and strictly accounted for by the Operator and reported to the Townon a monthly basis.

2.3 RESERVED.

2.4 The Operator shall recommend, install and utilize, at the Operator’s expense, acomputerized cash register system, approved by the Town, to record and monitor all income ofthe Golf Course.

2.5 The Operator hereby agrees and covenants with the Town that it will operate, manage,and maintain St. Mark’s Golf Club in a high quality manner by providing good customer service

2

and establishing a strong quality focus by the Operator and in specific accordance with the termsand conditions of this Agreement and fuiiy perform all obligations hereunder.

2.6 Separately from the financial records, the Operator will keep a record of the number andclass (regular, senior, junior, league...) of rounds played on the course on a daily basis. Theserecords will be presented with the monthly financial reports.

Article 33.1 The Operator shall provide as a minimum requirement for the operation, managementand maintenance of St. Mark’s Golf Club, the equipment and tools, in good working order, andgolf course supplies set forth in Exhibits B-i and 3-2, attached hereto and incorporated herein byreference.

3.2 The Operator shall as a minimum requirement, observe and perform the maintenanceschedule set forth in Exhibit C. attached hereto and incorporated herein by reference.

3.3 The Operator shall provide all materials, equipment and services and labor which arenecessary to carry out maintenance, spraying and fertilizing schedules, aforesaid, at no cost tothe Town. The Operator shall provide the maintenance, spraying and fertilizing which isnecessary to maintain St. Mark’s Golf Club Golf Course in good and proper condition, includingany additional requirements or action which is necessary and desirable to meet the demands ofuse, weather, pests and disease.

3.4 The Operator shall provide management and maintenance services to the Town inaccordance with its Proposal to the Town dated November 7, 2017, which proposal isincorporated herein by reference. Where the terms of the Operator’s proposal may conflict withthe terms of this Agreement, the terms of this Agreement shall prevail.

Article 44.1 The Operator will propose reasonable fees each year for the Town’s prompt approval andset forth in Exhibit D, attached hereto and incorporated herein by reference, as they may beamended from time to time by the Town. Any increase in fees exceeding five percent (5%)(rounded to the nearest dollar) will require documentation for approval by the Town. TheOperator will have the discretion to offer discounted fees with promotions in connection with itsplan to increase play. The Operator shall be responsible for administering all tee timemanagement policies to maximize play on the Golf Course and shall coordinate all member,league, and tournament play and instructional clinics.

Article 55.1 The Operator shall maintain insurance, as evidenced by certificates of insurance filedwith the Town, at all times during the term of this Agreement, in accordance with the schedule of

-I

j

insurance set forth in Exhibit F. The Town shall be a named insured in all policies held by theOperator. Certificates of insurance shall be from insurance companies qualified to do businessunder the laws of the Commonwealth of Massachusetts and in a form satisfactory to TownCounsel in his/her sole judgment. The Town shall receive notice of any cancellation ofinsurance at least ten (10) days prior to the effective date of cancellation.

5.2 It is expressly agreed that the members of the Board of Selectmen, the TownAdministrator, the Golf Course Advisory Committee and any Town employees, agents orconsultants involved in the Golf Course are not personally liable in any way under thisAgreement or as to any representation pertaining to this Agreement.

Article 66.1 The Operator shall obtain and file annually for each year of the Agreement term with theTown, a payment and performance bond in an amount equal to the fee to be paid to the Town forthat year or, in lieu of a payment and performance bond. a security deposit in the amount ofTwenty-five Thousand Dollars ($25,000) in a form acceptable to the Town, to guarantee fullperformance under this Agreement. Bond premiums shall be paid by the Operator. Bonds shallbe obtained from a surety company qualified to do business under the laws of theCommonwealth of Massachusetts.

Article 77.1 The Operator hereby covenants and stipulates that no person, either directly or indirectlyemployed by the Operator, and no person using the Golf Course, shall be subject to anydiscriminatory action because of race. creed, color, sex, age, disability, national origin orancestry. sexual orientation, genetics or military status. The Operator shall also adopt andimplement a policy regarding sexual harassment which conforms to applicable federal and statelaws and local by-laws.

7.2 The Operator agrees to establish, and administer in conjunction with the Town, a St.Mark’s Golf Club Customer Satisfaction Policy, so that the Town may equitably arbitratedisputes and/or disagreements between the Town of Southborough, the Operator and/or St.Mark’s Golf Club clientele.

7.3 The Operator agrees to establish, and administer in conjunction with the Town. amarketing plan for St. Mark’s Golf Club. The policy and the plan shall be developed byJanuary 31. 2018 and shall be reviewed annually each December by the Town and the Operator.The Operator agrees to establish an ongoing seasonal advertising campaign to promote and attractnew customers and to maintain the Golf Club Web site.

7.4 During the term of this Agreement, at the reasonable request of the Town, meetingsbetween the Town and the Operator shall be held to review the services performed by theOperator and any other related issues. The meetings shall be held as needed and shall be

4

attended by the Operator’s manager and other key staff as appropriate or as the Town shallrequest.

Article 88.1 The Operator shall be responsible for the payment of all taxes assessed or due on thepersonal property owned by the Operator or in which the Operator has no equity interest which isassociated with or a part of the Golf Course facility operation.

8.2 The Operator does not have any interest in the real property involved with or a part of theGolf Course facility and, therefore, no real estate taxes shall be due on any of the real propertywhich makes up the Golf Course facility.

8.3 The Operator shall certify, under the penalties of perjury, that to the best of theirknowledge and belief, all employee withholding tax returns and all state tax returns have beenduly filed, and all taxes have been paid as required by law in accordance with Exhibit H,attached hereto and incorporated herein by reference.

Article 99.1 The Town will oversee the development and implementation of all capital improvements.Contracts for capital improvements shall be awarded on the basis of competitive bids through aprocess controlled by the Town and may include provisions for a clerk of the works on eachproject.

Article 1010.1 The Town will snowplow the Golf Course driveways and parking areas only to the extentrequired to allow for winter maintenance by the Operator.

Article 1111.1 The Operator agrees that it will pay for the cost of all necessary heat, utilities, waterandelectricity for the pro shop and maintenance facilities at the Operator’s expense.

11.2 The Operator covenants and agrees with the Town as follows:

11.2.1 To take good care of the premises and keep them in good repair, free from filth, danger,fire or any nuisance, and return the same, at the termination hereof, in as good condition asreceived by or put by the Operator, usual wear and use, destruction by fire not caused by thenegligence of the Operator. and providential destruction excepted.

11.2.2 To make no alteration in the premises without the consent of the Town in writing, exceptordinary repairs as aforesaid; to permit the Town or its agent to enter at all reasonable times toview the premises and make such repairs and alterations as the Town may deem necessary andproper: to not use the premises or permit the use thereof in such manner as to make void orincrease the rate of insurance thereon; and to comply with the By-laws of the Town and the laws

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of the Commonwealth and save harmless the Town for, or on account of, all charges or damagesfor non-observance thereof.

11.2.3 Not to put upon or permit or allow to be put upon any part of the premises any signs,billboards or advertisements without the prior permission of the Town.

11.2.4 If any of the golf course buildings shall, without fault of the Town, the Operator or itsservants, employees or guests, be destroyed or be so damaged as to become inoperable by fire orprovidential means, then. if the Town shall, by writing, deliver to the Operator within sixty (60)days after such damage or destruction, notice to elect to rebuild or repair, this Agreement shallremain in force and the Town, at its option. may rebuild or repair said premises within areasonable time after such election, putting the premises in “as good” condition as they were atthe time of destruction or damage and for that purpose may enter said premises; but, if the Towndoes not elect as aforesaid to rebuild and repair, then there shall be an adjustment in the terms ofthis Agreement, up to and including the right to terminate the management of said buildingwithout further liability to the Operator. In the event of an adjustment other than termination, theadjustment shall cover the period beginning with the date of such loss.

11.2.5 At the expiration of the term hereby created, or if there is a default in payment after thesame is due or upon the breach of any of the covenants and agreements herein contained, theTown or its agents shall have the right to enter and take over the management of the premisesand the Operator agrees to deliver same without process of law, and this Agreement shallterminate. The Operator shall be liable for any loss or damage to the Town for its failure tocomply with the terms hereof, and the Operator hereby gives the Town a lien upon any and altproperty of the Operator kept or in use upon said premises, to be enforced in like manner as achattel mortgage, whether exempt from execution or not, for all sums due or to become due byvirtue of this Agreement.

Article 1212.1 The premises are to be used as a public golf course facility and for no other purpose,without the written consent of the Town. The Operator will not use the premises to carry on, orpermit upon said premises any offensive, noisy or dangerous trade, business, manufacture oroccupation, or any nuisance or anything against public policy nor permit any auction sales to beheld or conducted in or on said premises, or use or allow the same to be used for any illegalpurpose, and the Operator agrees that nothing in violation of any present or future federal, Stateor Municipal Law or Ordinance shall be done, maintained or permitted in or upon the premisesor any part thereof.

12.2 The Operator shall pay for all labor performed and materials used by or furnished to theOperator or any Contractor employed by the Operator, and shall hold the Town and the premisesharmless and free from any lien or claim therefore. All alterations, repairs, additions orimprovements shall. unless otherwise provided by written agreement, become the property of the

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Town and shall remain upon and be surrendered with the premises upon the expiration of theAgreement or any sooner termination thereof.

12.3 The Operator agrees to hold the Town free and harmless from any liens, judgments orencumbrances created or suffered by the Operator and from any and all liability, penalties,losses. damages. costs and expenses, causes of action, claims or judgments arising from injuryduring said term to persons or property of any nature occasioned by any act or acts, omission oromissions of the Operator, or of his employees, agents or servants, or Contractors, and growingout of the occupation of the premises, and also against all legal costs and charges includingcounsel fees, reasonably incurred in and about such matters, and the defense of any action arisingout of the same, or in discharging the premises or any part thereof from any and all liens thatmay be placed thereon for charges incurred by the Operator.

12.4 The Operator will not commit or suffer to be committed upon the premises any waste,injury or damage.

12.5 The Town or its authorized agent shall have the right to enter upon the premises at allreasonable times during this Agreement to ensure that the terms thereof are being observed bythe Operator. and, in the event any repairs are needed and not made by the Operator after thirty(30) days written notice to the Operator of the need for such repair, or after seven (7) dayswritten notice in the case of a safety issue, the Town may, at its option, make such repairs at theOperator’s expense. Nothing herein shall relieve the Operator from the obligation of makingsuch repairs.

12.6 The Town, upon application of the Operator and proper approval, shall issue any and alllicenses and permits required to operate the St. Mark’s Golf Club facility. The Operator shall besubject to the same rules, regulations and procedures with respect to said licenses and permits asare generally applied to all applicants. Upon the termination of the Agreement or default by theOperator, the Operator agrees to assign all permits and licenses received from the Town, back tothe Town within five (5) days of termination or default date.

12.7 The Operator shall not cause and shall not permit the storage, use or discharge of any oilor other hazardous substance at St. Mark’s Golf Club except commercially reasonable amountsused in the ordinary course of the golf course and clubhouse operations and used and stored incompliance with legal and regulatory requirements. Said hazardous substances shall becompletely removed from the property by the Operator should the contract be terminated orotherwise not renewed.

Article 1313.1 The rights and obligations under this Agreement cannot be assigned or sublet without thewritten consent of the Town. The officers, directors, and stockholders of the corporation are asshown on Exhibit G, attached hereto and made a part hereof by reference.

Article 147

14.1 The Operator acknowledges that if the Town provides any certain equipment for use atSt. Mark’s Golf Club, such equipment will be inventoried according to type, location andcondition and the Operator hereby agrees and covenants that it will maintain said equipment ingood working order and in ‘as good” condition throughout the term of this Agreement as at itsinception with the exception of normal wear and tear. Equipment owned by the Town shall bestored on and only used on Town property.

14.2 Said equipment, referenced in Section 14.1, shall remain the property of the Town andshall be accounted for by the Operator by annual inventory which shall describe saidequipment by type, location and condition and be submitted to the Town annually on theanniversary of the date of execution of this Agreement, and upon final expiration ortermination of this Agreement.

14.3 All equipment provided by the Operator listed in Exhibit B-I shall remain the propertyof the Operator.

Article 15RESERVED.

Article 1616.1 In the event of any deficiencies or violations of this Agreement, a thirty (30) day written

notice will be given to the Operator by the Town to correct such deficiencies or violations. Inthe event that the Operator fails to correct such deficiencies or violations within the thirty (30)day period, to the reasonable satisfaction of the Town, the Town may terminate this Agreementand hold the Operator liable for its reasonable costs related to such termination.

16.2 Upon seven (7) days written notice to the Operator, the Town may terminate thisAgreement in the event of the Operator’s breach or nonperformance of any of its obligationsrelating to the providing of insurance.

Article 1717.1 If the Operator becomes insolvent, bankrupt or is not paying its debts, it shall be groundsfor termination. In case of termination of the Agreement, the Town may, at its election (butunder no obligation to do so). assume and become liable for the obligations, commitments andunsettled claims the Operator has previously undertaken and incurred in good faith in connectionwith said work. Should the Town so elect, the Operator shall execute and deliver an assignmentof its contractual rights as the Town may require, for the purpose of fully vesting in the Town therights and benefits of the Operator under such obligations or commitments. In the event of atermination under this paragraph or the preceding paragraph, the Operator shall not be entitled toany costs of termination or lost profits and the Town reserves the right to pursue any and allremedies available at law or in equity.

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Article 1818.1 The performance of this Agreement shall be subject to the provisions of the followingdocuments, all of which are either attached hereto or are incorporated herein by reference asthough an integral part of this Agreement. Where there is any inconsistency between the termsof the Agreement documents. they shall take precedence in the following order:

1. Any modification, including Change Orders, duly delivered after execution of theAgreement.

2. This Agreement and the Exhibits thereto.

3. Notice of Award.

4. Performance Bond.

5. Certificates of Insurance.

6. Operators Proposal.

7. Request for Proposals.

8. Addenda to Request for Proposals.

9. Advertisements for Request for Proposals.

Article 1919.1 No consent or waiver, express or implied by either party. to or of any breach of thisAgreement or any terms, conditions or promises herein contained, or any covenant, condition orduty of the other shall be construed as a consent or waiver to or of any other breach of the sameor any other covenant, condition or duty of this Agreement.

Article 2020.1 Any and all notices, or other communication required or permitted under this Agreement,shall be in writing and delivered by hand or mailed postage prepaid, return receipt request, byregistered or certified mail or by other reputable delivery service, to the parties at the followingaddresses, or such other address as may be furnished from time to time in writing hereafter byone party to the other party:

For the Operator:William J. Harrison. PresidentP.O. Box462Westwood, MA 02090

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For the Town: Board of Selectmen17 Common StreetSouthborough, MA 01772

Article 2121.1 If any term or condition of this Agreement or any application thereof shall to any extentbe held invalid, illegal or unenforceable by a court of competent jurisdiction, the validity,legality and enforceability of the remaining terms and conditions of this Agreement shall not bedeemed affected thereby unless one or both parties would be substantially or materiallyprejudiced.

Article 2222.1 The Agreement shall be governed by, construed and enforced in accordance with the laws ofthe Commonwealth of Massachusetts and the Operator submits to the jurisdiction of any of itsappropriate courts for the adjudication of disputes arising out of this Agreement.

Article 2323.1 This Agreement, including all documents incorporated herein by reference constitutes theentire integrated agreement between the parties with respect to the matters described. ThisAgreement supersedes all prior agreements, negotiations, representations, whether written ororal, and it shall not be modified or amended except by a written document executed by theparties hereto.

Article 2424.1 The Operator acknowledges there will be a significant construction project (constructionof a public safety complex) ongoing during the term of this contract that will requiremodification to the clubhouse location and to the layout of the Course. The Town will ensurethat the golf course operation will not be interrupted at any time during the golf season whichbegins on or about April yst and extends through November 30th of each year beyond whatinconvenience and interruption may be reasonably expected from said construction project.Such reasonably expected inconvenience and interruption can be defined as a brief interruptionof services required to be provided by the Town to the Operator for the successful managementof the golf course, and the noise, dust, and unsightly view associated with the construction of thepublic safety complex. The town will provide at all times at their expense access to the golfcourse facility, parking, clubhouse that includes storage for sixteen electric carts and access tothe first tee. All utilities including internet, phone, electric, water and sewer will be available tothe clubhouse at the Town’s expense. Water and sewer will be available to the maintenancebuilding at the Towns expense. The Operator will be responsible for the monthly, or otherwisebilled, costs of use of such services and utilities.

• The Town will use reasonable efforts to minimize the time the Clubhouse and accompanyingutilities to service the clubhouse may be offline for relocation during the golf season. In noevent will the interruption of the clubhouse or services extend beyond a period of five days.

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Sufficient notice shall be provided to the Operator of any plarmed interruption of services.

The Town shall provide a clubhouse with utilities and systems in good working order at thecommencement of this contract and shall ensure all systems and utilities are in good workingorder upon completion of the relocation of the clubhouse. The Operator shall otherwise beresponsible for the routine repair, maintenance, and operation for the clubhouse and maintenancegarage. utilities and systems.

In the event of any deficiency or violation of this section, written notice will be given to theTown by the Operator to correct such deficiencies or violations. In the event that the Town failsto correct such deficiencies or violations within a five (5 day) period, to the reasonablesatisfaction of the Operator, the Operator may terminate this contract and all deposits will berefunded.

IN WITNESS THEREOF, the parties execute this Agreement in triplicate on the day and yearfirst set forth above.

St. Mark’s Golf Club, Inc.. Operator

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By: Wifiiam J. Harrison, President

Approved as to form:

Town of Southborough, Board of Selectmen

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Chairman

Tn Counsel

ember

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JMemberj/

Vice Chairman

21 CUJu

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EXHIBIT A

DESCRIPTION OF ST. MARK’S GOLF CLUB GOLF COURSE

Nine (9) hole golf course any buildings, structures, and equipment permanently attached or fixedto the land commonly known as St. Mark’s Golf Club. 32 Cordaville Road. Southborough, MA01772 including:

Clubhouse building including pro shop (with restrooms, offices, common area and golf cartstorage facility), parking, practice facility, access road, utilities and septic system;

Golf course maintenance building located off of Latisquama Road including parking, utilities,septic system and automated irrigation system; and other equipment.

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EXHIBIT B-i

OPERATOR SPECIFIED EQUIPMENT LIST

The Operator will employ, in the performance of the Agreement, the following equipment whichis owned, will be purchased or will be leased by January 1, 201$.

I—’Ii

EXHIBIT B-2

OPERATOR SPECIFIED SUPPLIES LIST

The Operator will provide, subject to the approval of the Town. the following golf coursesupplies:

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EXHIBIT C

MINIMUM REQUIRED MAINTENANCE AND MANAGEMENT SPECIFICATIONS

In addition to items specified in other sections of the Contract, the Operator shall performtheir obligations in accordance with the following terms and conditions:

EQUIPMENT STORAGE:

The Operator shall keep all of their equipment at the equipment storage and garage areaof the Golf Course and shall maintain same on the premises. Infrequently used equipment suchas aerifiers, etc. may be shared between multiple facilities managed by the Operator. At thetermination of this Agreement, all equipment shall be removed from the site within ten (10) daysof the termination date. In the event that the Operator becomes insolvent or is relieved of theContract for any of the reasons specified in this Agreement, the equipment may be used by theTown to carry out the golf maintenance work until such time as a substitute contractor hasassumed full course maintenance obligations. The Operator shall directly pay for all heat, phoneand electric bills incurred in the equipment storage area and the garage.

MAINTENANCE OF ENTIRE COURSE:

The Operator shall maintain the entire Golf Course, in an attractive and reasonablecondition, satisfactory to the Town. This includes: pruning; fertilization; grooming and wateringareas in and around shrubs and flower beds; and the planting of trees, shrubs, and flowers ifapproved by the Town. It is the Operator’s responsibility to maintain drainage swales and creekbanks, repair service roads, bridges and golf paths now existing or later created, suchmaintenance to be for the purpose of reasonable travel, safety, aesthetics, and for the preventionof washed-out areas. Non-paved golf paths shall be regularly filled and leveled with a stone dustmix, or an approved alternate to provide a smooth and level surface.

CLUB HOUSE REPAIRS. MAINTENANCE OF ADJACENT AREAS AND BUILDINGS:

The Operator shall not be liable for capital improvements to the club house, however, theOperator shall be responsible for cutting, maintaining, and watering the grass, shrubbery, andany landscaping around the Clubhouse area. The Operator is responsible for daily cleaning.routine maintenance and general upkeep of the facility and equipment supplied by the Town orby the Operator. The Operator is not responsible for structural maintenance of the parking lot orfor structural or mechanical repairs to the maintenance building or club house, but is liable fordamage to the maintenance building, storage buildings and club house to the extent such damageis caused by their personnel and/or equipment.

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OPERATOR TO FURNISH MARKERS, ETC.:

The Town and the Operator will jointly select the necessary on-course supplies requiredfor the operation of the Golf Course. It is the Operators responsibility to ftimish these suppliesincluding: direction markers, distance markers, litter baskets, signs, tee markers, hole cups, flags,flagpoles, out-of-bounds markers and the general equipment for golf needs, benches, ballwashers, towels for same, sand trap rakes, and the maintenance, repair, and replacement of allthese items.

WATER COOLERS:

The Operator shall maintain a daily supply of chilled water in two coolers on the GolfCourse. The Operator will supply the ice and cups.

TRASH REMOVAL:

The Operator is responsible for policing and removing all litter and rubbish daily fromthe Golf Course and to dispose of such materials.

EMPLOYEE BEHAVIOR AND DRESS:

All of the Operator’s personnel, including maintenance, pro shop, rangers and starters,must be uniformed in suitable work clothes of neat appearance with name tags. The Town willapprove the uniforms as proposed by the Operator. Courteous behavior by the Operator and allof their personnel will be required at all times. The Operator will take necessary action todiscipline or terminate employees whose behavior is found to be unacceptable.

PATRON DRESS:

The Town may decide to adopt requirements for proper dress on the part of patrons of theGolf Course. In the event that the Town does adopt such requirements, the Operator will beexpected to inform patrons of the requirements.

MATERIALS RESPONSIBILITY OF OPERATOR:

All materials such as sprays, forestry equipment, sod, grass seed, loam, sand, fertilizer,gravel, herbicide, fungicide. signs. litter baskets. testing kits, etc., as mentioned anywhere in theContract are solely the responsibility of the Operator. The Operator shall carefully store andkeep accurate records of all hazardous materials and pesticides required to perform theirobligations hereunder, in accordance with all applicable state and Town requirements. TheOperator’s workers shall be informed concerning required safety and handling practices whenusing hazardous materials and pesticides. The Operator shall maintain Material Safety Data

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Sheets, which shall be available for inspection. The Superintendent shall be a licensed, certifiedpesticide applicator.

OPERATOR LIABLE FOR DAMAGES:

The Operator is liable for damage done to the Golf Course greens. tees, and fairwaysthrough the use of turf grass chemicals or the spillage of oil, gasoline, hydraulic fluid, etc., eitherthrough negligence or from leaking vehicles. In addition, the Operator is also liable forpersonnel and equipment mowing over sprinkler heads and damaging same. Sprinkler headsshould be regularly marked to avoid damage from the Operator’s equipment and golf carts. TheOperator shall immediately repair, or cause to be repaired, any damage caused by personsperforming services under this Agreement at the Operator’s expense.

RIGHT TO CLOSE GOLF COURSE:

The Operator has the right to close the Golf Course or any part thereof, to make repairs orbecause of severe weather conditions which could cause damage to the Golf Course or threatenthe safety of the public. A closure of the Course, or any part thereof, for more than 3 hours forany other reason shall require the prior approval of the Town.

EVIDENCE OF FINANCIAL STABILITY:

The Operator shall be required to provide evidence of financial stability satisfactory tothe Town, demonstrating that it is in a financial position to carry on the work and to purchaseand/or lease equipment, prior to the commencement of the work and at any time thereafter.

COURSE REPAIRS OUTSIDE OF BASIC CONTRACT:

In April of each year, the Operator shall provide the Town with a prioritized listing ofrepair or alteration projects that the Operator recommends should be performed to improve theGolf Course. If the Town decides to undertake such projects, the Town may request theOperator to provide a price for providing such additional work. The Operator will cooperatewith the Town, its designers and contractors in relation to any repair or alteration projects.

AUTOMATIC IRRIGATION SYSTEMS:

RESERVED.MAfNTENANCE OF EQUIPMENT AND GOLF CARTS:

The Operator will lease electric golf carts for the Golf Course. The Operator may leaseor rent gas golf carts temporarily for tournaments or special events. The lease will include amaintenance agreement from the lessor. It is the Operator’s responsibility to perform normaldaily cleaning maintenance and upkeep on its equipment and the golf carts. The Operator must,at its expense, gas the golf carts or supply electricity for charging batteries depending on the type

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of carts leased.

DESIGNEE:

The Board of Selectmen will utilize the assistance of the Town Administrator or his/herdesignee to monitor and enforce the terms of this Agreement.

STANDARDS Of PERfORMANCE UNDER THIS CONTRACT:

The following Guidelines for Maintenance of the St. Mark’s Golf Club Golf Courseestablish the standards for the Operator’s performance required under this Agreement(“Guidelines”). These standards have been developed to ensure that the Golf Course ismaintained in a manner that is consistent with a good quality golf course and permits goodquality conditions for playing the game of golf In the event that the Operator develops a coursemaintenance program that varies from the Guidelines, the Operator must notify the Town of thenature and reason for such variance, and receive the Town’s approval of such variances, beforeadopting such a maintenance program.

MAINIENANCE SCHEDULE:

The Operator shall keep a detailed schedule of materials, pesticides, and fertilizersapplied to the Golf Course, in a uniform format agreed to by the Town, that demonstrates theOperator’s compliance with the following Guidelines for Maintenance.

COURSE SURVEY

The Operator shall request the Massachusetts Golf Association or other recognized golfassociation to establish officially recognized distances for all golf holes to support the generationof USGA recognized handicaps for players. These official distances will be marked with

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permanent markers on the course. The Operator will bear any costs associated with the coursesurvey.

GREENS

Greens will be maintained in a manner that produces a vigorous, healthy grass while providingthe best putting conditions possible. This will be accomplished by the periodic use of fertilizer,regular watering and mowing at a height and frequency that maintains a quality putting surface.

MOWNG:

Greens will be mowed a minimum of five (5) times weekly to maintain a cutting heightof 5/32” to 1/4” throughout the growing season, unless exceptional conditions exist wheremowing of the turf would be detrimental.

WATER1NG:

Greens will be watered as conditions dictate in order to provide adequate soil moisturefor grass growth and healthy turf.

AERATION:

All greens will be aerified a minimum of twice a year, once in spring and again insummer. The soil cores that are brought to the surface by this aerification should be completelyremoved and properly disposed of.

The greens and affected apron areas should then be top dressed with material at a rate ofthree (3) cubic feet of sand or approved root-zone mix per one thousand (1,000) square feetdepending on the soil profile. If overseeding is necessary, it shall be performed at this time.

FERTILIZATION PROGRAM:

The greens shall be fertilized sufficiently to produce continuous vibrant growth duringthe growing season. Minor repairs shall be undertaken to the greens as necessary. The followingfertilizer specification is noted as a general requirement for frequency of applications. Soiltesting should be used to determine the final proper fertilizer selected and the overall applicationratios of fertilizer during each season.

Spring FertilizationAs soon as the grass shows signs of growth, apply a 15-0-30 (Scotts Greens Fertilizer) or

equivalent at the rate of three (3) pounds per one thousand (1,000) square feet (1/2 poundnitrogen per 1,000 square feet). This should be evenly distributed and watered in using at least.20 inches of water. One (1) month after this application, or sooner if growth appears slow,

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another application of 15-0-30 (three (3) pounds per one thousand (1,000) square feet) shall beapplied. Two (2) weeks after this application, the summer fertilization program shall begin.

Summer FertilizationThe summer program shall be an application of water-soluble nitrogen applied at the rate

of one-twelfth (1/12) pound of nitrogen per one thousand (1,000) square feet every two (2)weeks.

Fall FertilizationIn early September, apply a 15-0-30 (Scotts Fertilizer) or equivalent at the rate of one (1)

pound nitrogen per one thousand (1,000) square feet, Around November 1st, apply a dormantapplication of an IBDU fertilizer (minimum 25% N from IBDU) at the rate of two (2) poundsnitrogen per one thousand (1,000) square feet.

pH TestingThe p1-1 of the greens shalt be kept between 5.5 and 6.0 throughout the year and pH test

reports shall be submitted annually to the Town. The control of the acidity shall be by the use ofmagnesium limestone.

HERBICIDE, DISEASE AND INSECT CONTROL (1PM):

Fungicide, herbicide and insecticide applications will be made to the green, tee. andfringe areas of the Golf Course according to the 1PM methodologies. These areas will bemonitored daily for disease symptoms. when conditions are favorable for disease development.Spraying with the appropriate chemical is done only in the event of a disease outbreak. Thismethod of Integrated Pest Management (1PM) minimizes the potential environmental impactcreated by excessive chemical spraying. Only the licensed, certified pesticide applicator mayapply chemicals or fertilizer on the Golf Course.

CUP CHANGING:

Cups will be changed a minimum of every other day using a quadrant system.This system will avoid excessive wear of the putting surfaces.

TEES

MOWING:

Tees will be mowed as often as necessary to maintain a height of 3/4”.

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WATERING:

Tees will be watered as weather conditions dictate in order to provide adequate soilmoisture for grass growth and to prevent hardening of soil.

FERTILIZATION:

Tees will be fertilized frequently enough to keep the grass growing at a rapid rate and torecover from heavy traffic. All tees should be maintained to achieve a consistent turf qualitythroughout the Golf Course.

Tees shall be fertilized monthly commencing each April and ending each October withthe following program: the tees shall have a minimum of one-half (1/2) pound nitrogen per onethousand (1,000) square feet monthly of an appropriate turf fertilizer. The tees shall also receiveone ton Dolomite lime per acre each October or November, as needed according to pH soil tests.

HERBICIDE. DISEASE AND INSECT CONTROL (1PM):

Tees shall be treated for weed. insect and fungus control according to the 1PMmethodology discussed in the Greens section above. Applications of approved herbicides,insecticides and fungicides should be made at the proper times for best control of the targetedpest. Such treatments shall be in accordance with the manufacturer’s recommendation for theproduct used.

GENERAL REPAIR:

Divot holes on tees will be repaired on an on-going basis with a seed and soil mixture.Tees shall be over-seeded annually but should be aggressively maintained throughout the year toensure continuous growth. including additional over-seeding, hand-work. and watering. TheOperator shall not allow tees to suffer from bare spots or soil hardness.

TEE MARKER PROTECTION:

Tee markers will be moved daily in order to avoid excessive wear on any one area of thetee. Excessive wear may require tees to be closed at times.

AERATION/TOP DRESSING:

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All tees will be aerified a minimum of twice annually, once in the spring and once in thefall. The tees shall receive three (3) applications of screened, sandy topsoil at the rate of one-half(1/2) cubic yard per one thousand (1,000) square feet in May, July and September.

PRUNING:

The Operator shall prune surrounding trees and bushes to permit sunlight to penetrate thetee areas to promote growth of tee grasses. With the prior approval of the Town, the Operatormay remove trees surrounding the tees, provided, that the costs of such tree removal shall beincluded in the Operator’s normal expenses.

FAIRWAYS

The Operator should plan the maintenance specification described below.

MOWING:

Fairways will be mowed as often as it is necessary to maintain a height of 3/4”throughout the golf season. Such cuttings will usually take place a minimum of two (2) timesper week during the growing season and whenever fairways appear to have an irregular, raggedappearance. To ensure high-quality fairways, the Operator shall utilize a lightweight mowerwhich have a maximum of five cutting units.

FERTILIZATION:

Fairways will be fertilized three times per year. The timing of the applications will bedependent on weather conditions with an application applied in the spring, summer and fall. Anorganic fertilizer will be used which is less dependent on irrigation, more beneficial to the fairwaygrasses and releases over an extended period of time.

HERBICIDE, DISEASE AND INSECT CONTROL (1PM):

Fairways shall be treated for weed, insect and fungus control according to the 1PMmethodology discussed in the Greens section above. Applications of approved herbicides,insecticides and fungicides should be made at essential times for best control of the targeted pest.Such treatments will generally be applied on a post emergent basis and shall be in accordancewith the manufacturer’s recommendation for the product used. The timing of such applicationswill be dependent on condition of the turf grass and weather conditions.

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AERATION:Aeration of the fairways will be at the discretion of the Operator based on current conditions in

the fall of each year.

All grasses outside of fairways will be maintained at the direction of the Town.

SAND TRAPS

Sand Traps will be raked a minimum of three times per week. Edging will be performedas needed to maintain a well defined bunker area. Washed out areas will be repaired on aregular basis and sand added to the traps as necessary in order to maintain them in a satisfactorycondition for play.

The Operator shall refill the sand traps with an approved sand to maintain a three (3) inchsand depth and each refilling will take place in the early spring and late fall of each Contractyear. All stones of a diameter of one (1) inch or greater shall be removed. The Operator shallsupply at least one (I) rake per sand trap.

IRRIGATION SYSTEM MAINTENANCE

It will be the Operator’s responsibility to maintain and operate any existing or futureirrigation system. including: each fall to drain and blow out the system; and each spring toreactivate the system as well as the booster pumps. The Operator is liable for damages to thesystem caused by their equipment and personnel.

EOUIPMENT

The Operator shall specify all equipment needed to maintain the Golf Course per theContract specifications by completing Exhibit B-I. The Operator shall also provide the Townwith an annual inventory of maintenance equipment at the Golf Course at the beginning of eachseason by re-submission of a completed Exhibit B-I. The Operator will own or lease all of theequipment as listed, or equivalent equipment, or any other equipment needed to fulfillobligations of this contract. The Operator will submit documents within twenty (20) days ofnotice of Contract award. evidencing that all equipment listed in Exhibit B-I will be

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available at the Golf Course site. All equipment must be in suitable condition to perform the workinvolved.

The Operator shall also specify all general purpose vehicles (pick-up trucks, dump trucks,back hoes, etc.) that they own and have available for this work. The Town may be able tooccasionally provide the use of general purpose equipment to the Operator for special projects,repairs, etc. The Operator should provide utility carts for course maintenance and should not usegolf carts from the rental fleet for that purpose. Whenever the Contract specifications requirespecialized equipment to meet the Contract performance requirements. such as the use oflightweight mowers on the fairways, the Operator shall be required to provide this specializedequipment as well as any additional equipment necessary to meet the Contract requirements, atno additional cost to the Town, regardless of whether the additional equipment is included on theequipment list shown as Exhibit B-i.

COURSE MANAGEMENT SPECIFICATIONS

The Town will provide the pro shop, Maintenance Building, cart storage and otherfacilities to the Operator. The Operator shall use these facilities to carry out their obligations. nno event shall the Operator’s use of such facilities be considered to create a tenancy relationshipwith the Town. The Operator will:

1. Operate and manage the Golf Course as the Town directs and as provided in thisAgreement.

2. Staff the operation with a club house manager and sufficient personnel to: collect fees;rent carts; arrange for tee times; and starters and rangers to insure a continuous flow ofplay. The Operator shall endeavor to utilize Southborough residents for nonprofessional/non-technical positions such as rangers and starters at the Golf Coursewhenever possible. The Town Administrator or his/her designee shall monitor theOperator’s efforts in providing positions to Town residents.

3. The Town and the Operator shall agree to a procedure for the collection, security,deposit. and record-keeping for all fees, prior to commencement of play on the GolfCourse. The procedure may, from time to time, be revised by the Town, in consultationwith the Operator, in order to ensure better financial controls and accountability.

4. Keep the open during daylight hours during golf course and practice range operation,subject to weather conditions that may temporarily cause the Golf Course to close.

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5. Implement and enforce the St. Mark’s Golf Club policies relating to the reservation ofteetimes, which policies may, from time-to-time, be revised by the Town in consultationwith the Operator.

6. Enforce the Towns policies regarding course rules and rules of conduct, which rulesmay, from time-to-time. be revised by the Town in consultation with the Operator.

7. Safeguard the Town’s property by daily locking the Maintenance Building, and clubhouse and storing the golf carts or pull carts in a locked area. The Operator shall beresponsible for maintaining adequate security of the Golf Course and all the buildings orfacilities located on the property at all times during the term of this contract. Anymonthly service fee costs for a central fire/security system in the club house andMaintenance Building shall be paid by the Operator. The Operator shaLl promptly notifythe Owner of any interruption in the security system.

PRO SHOP, GOLF PROFESSIONAL, RANGERS. STARTERS AND BAG STAFF:

1. The Operator may operate a high quality pro shop in the Clubhouse that sells golf appareland equipment to the public.

2. The Operator shall not be required to pay the Town rent for the use of the Clubhouse proshop area. The Town’s providing the Operator with the Clubhouse pro shop space rentfree shall be a consideration of the Operator’s Agreement amount.

3. The Operator shall directly pay for all metered utility costs of the pro shop, maintenancebuilding, irrigation system and other areas under the Operator’ s control.

4. The Operator may arrange to store or rent golf clubs for adults and children.

5. The Operator will maintain the Massachusetts Golfers’ Association handicap systemservice in the Clubhouse for use of all players. The Operator shall provide a computerfor this service. The fees for such system shall be collected by the Operator and paiddirectly to the Massachusetts Golfers’ Association, less any reasonable service chargesimposed by the Operator.

6. Course clientele shall be permitted to receive instruction from outside professionals(for a fee or otherwise). Lessons shall be on the course. Professionals shall pay regulargreens fees. Instruction shall not impede the pace of play of others.

The Operator shall use reasonable efforts to accommodate requests for instruction fromCourse clientele.

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7. The Operator shall retain the services of a pro shop manager. The pro shop managerwill manage the pro shop and golf course operations and pro shop and golf coursepersonnel and shall be responsible for customer satisfaction. The cost of this positionshall be included as part of the Operator’ s basic contract services.

8. RESERVED.

9. The Operator shall employ a starter to control play every day of the week during primetime as determined by the Town Administrator or his/her designee in consultation withthe Operator. The starter shall also be responsible for smooth and orderly play, andinsuring that all players have paid their appropriate greens and cart fees.

10. The Operator shall provide appropriate staffing levels to continuously monitor the GolfCourse property for trash and litter and remove such debris on a daily basis.

11. All persons employed by the Operator shall treat golfers and the general public in acourteous and helpful manner and render any assistance that is reasonably requested.

12. The Operator shall provide appropriate staffing levels in the pro shop, and on thegolf course and grounds to ensure customer satisfaction.

13. The Operator shall immediately report any medical or other emergencies or otherincidents that develop, to the proper authorities and shall, as soon as reasonable, providea written report to the Town of any such emergency or incident. The Operator will workwith the Town Administrator or his/her designee to provide CPR. defibrillator, andchoke saver certification to the staff. The Operator will work with the TownAdministrator or his/her designee to provide EMS plans.

14. The Operator shall coordinate the activities of all tournaments held at the Golf Course, asrequested by the Town. The time of such tournaments shall be registered to ensure thatno conflicts arise between players.

15. The Town shall have the right to approve the Operators initial and on-going employmentof key full-time management positions on the premises at the Golf Course. These

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positions may include: Pro shop Manager, and Golf Course Superintendent. TheOperator shall advise the Town Administrator or his/her designee, at least twenty one(21) days prior to termination of any individual filling these positions, stating the reasonfor such anticipated termination. Such notice provision shall not be considered to providethe Town with the right to control the Operator’s hiring practices, but to insure that keymanagement selected by the Operator are qualified to hold the respective positionsspecified and perform the duties of the positions in order to satisfy the qualityexpectations of the Town and terms and conditions of this Contract.

This provision is especially important with respect to the Golf Course Superintendent andPro shop Manager, who will play key roles in the maintenance and operations of the GolfCourse. The Town expects that a suitable Superintendent will be an individual who willembrace the maintenance program and someone who has documented past experience inmaintaining golf courses. The Town shall not be unreasonable with respect to itsapproval rights of proposed management personnel.

16. The Operator shall rent golf carts and pull carts. The revenues from such golf cart andpull cart rentals shall be considered part of the overall golf course revenues. TheOperator shall require all golf cart users to sign a standard golf cart use contract, theterms of which have been approved by the Town and the Town Counsel.

17. The Operator shall regularly consult with the Town and provide recommendations forimproving the services provided to the public. The Operator shall, from time-to-time,attend meetings to address concerns of players or the Town Administrator or his/herdesignee.

1$. The Operator shall supply cash register receipts, course score cards, pencils, which theOperator shall distribute to the players.

19. The Operator shall verify that all persons playing golf have paid the proper fee to playand have paid to use golf carts and pull carts. The Operator will maintain records andsystems. satisfactory to the Town, to keep track of play, pull carts and golf cart rentalsand all receipts.

20. The Operator shall provide a credit card transaction system, accepting not less than two(2) major credit cards for all pro shop transactions.

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EXHIBIT DSt Mark’s Golf Course Fee Schedule

Greens fees2017 GOLF RATES

WEEKDAY9 HOLES $19.009 HOLES - SENIOR/JUNIOR* $17.00

ADD 9 HOLES $10.00LEAGUE $18.00TWILIGHT - AFTER 5:00 p.m. $15.00

WEEKEND9 HOLES $21.009 HOLES - SENIOR/JUNIOR* $19.00

ADD 9 HOLES $10.00TWILIGHT - AFTER 5:00 p.m. $16.00

FAMILY GOLFFamily golf after 5:00 p.m. seven days a week. Family golf entitles a parent and children (up toage 16) to play golf any time for only $13.00 per person. For each additional golfer the cost is$13.00 per person

CART RATES9 HOLES $9.00 per person18 HOLES $14.00 per personSll’GLE RIDER $10.00/9 holes S18.00/18 holes9 HOLE PUSH CART $3.0018 HOLE PUSH CART $4.00

*Senior age is 60 and over*Junior age is 17 and under

Discount Cards

The Discount Card entitles the holder to ten rounds of golf for the price set forth below. The St.Marks Discount Card is non-refundable, non-transferable, and good for only for the 2017 golfseason.

The St. Marks Weekday Discount Card is available for weekday play, excluding holidays. The9-hole weekday discount card must be used weekdays, excluding holidays before 3 p.m. Anadditional greens fee of $10 will be charged for 1$ holes of play for weekday play.

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Exhibit Dfee SchedulePage 2

2017 Discount Card Rates:Weekday Junior $150Weekday Senior $150Weekday Regular $165Weekend $185

Season Passes

The season pass allows discounted play for an annual fee starting at $550.00 and a nominalgreens fee each time you play. Periodic promotions vill also be offered to season pass holdersproviding discounts on merchandise, cart fees and guest fees throughout the golf season.

SENIOR (Over 60) $550iNDIVIDUAL $650HUSBAND/WIFE $1050JUNIOR (Under 17) $375

In addition to the annual fee stated above, a greens fee of $5 will be charged to all season passholders for each round he or she plays.

EXHIBIT E

Hours of Golf Shop OperationsDeleted

EXHIBIT F

INSURANCE

A. Workers’ Compensation Insurance: Mandatory for all employees at statutory levels

B. Public Liability Insurance: $1,000,000

C. Property Damage: $1,000,000

D. Fire and extended coverage on contents and equipment, including golf carts, with appraisedvalue.

The Town shall be listed as loss payee or additional insured in all insurance policies requiredthereunder.

EXHIBIT G

CORPORATE OFFICERS

President: t ,4.i1 ,,Ei?/5OAf

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Treasurer: -

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Clerk:

Directors: f/; —7E /O,V

EXHIBIT H

CERTIFICATION OF PAYMENT OF TAXES

I hereby certify that all employee withholding taxes and other taxes and tax returns

due the Commonwealth of Massachusetts have been paid and filed by St. Mark’s Golf

Club, Inc. as required by law.

Signed under the pains and penalties of perjury.

- /S

Compy

Title: 4resident

ATTACHMENT DTOWN Of SOUTHBOROUGH

ST. MARK’S GOLF CLUBGROSS ANNUAL REVENUES

YEAR REVENUE

2008 276,522

2009 296,559

2010 308,624

2011 272,891

2012 299,489

2013 286,543

2014 305,288

2015 277,992

2016 254,728

Carol Ostresh

From: Lori EspositoSent: Thursday, September 17, 2020 11:28 AMTo: Carol OstreshSubject: FW: Resignation SHOPC

Lorl EsyosItoExecutive AssistantTown of Southborough17 Common StreetSouthborough MA 01772508-485-0710 ext.3004

From: Mark PurpleSent: Thursday, September 17, 2020 11:16 AMTo: Lori Esposito <[email protected]>Subject: FW: Resignation SHOPC

For the packet, please. Thx.

MarkSent from my Verizon, Samsung Galaxy smartphone

Original messageFrom: Lisa Braccio <lbracciosouthboroughmacom>Date: 9/17/20 10:11 AM fGMT-05:00)To: Martin Healey <[email protected]>Cc: Mark Purple <[email protected]>, Amy Berry <aberryisouthboroughma.com>Subject: Resignation SHOPC

Good Morning,

I would like to submit my resignation from the Southborough Housing Opportunity Housing Committee(SHOPC) as the Board of Selectman representative effective immediately.

As the Board of Selectman will not appoint a new representative until September 22, I would also ask Ms.Berry, if possible that the new BOS representative could be sworn in on September 23rd as SHOPC is meetingon the 24th in the morning.

Thank you,

Lisa

Lisa M. BraccioBoard of Selectmen

1

TOWN OF SOUTH BOROUGH MASSACHUSETTS

AMERICANS WITH DISABILITIES ACT GRIEVANCE PROCEDURE

Section 1: In accordance with the Americans with Disabilities Act (ADA), The Town of

Southborough may not discriminate on the basis of disability against any qualified individual

with a disability in the services, programs or activities it provides, in accessibility to public

meetings and in its employment practices.

Section 2: In the event that a person with a disability believes he/she has been discriminated

against, a complaint may be filed, using the following format:

a. Complaint shall be in writing, signed by the Complainant or an authorizedrepresentative.

b. Complainant shall include Complainant’s name, address and telephone, or alternativemethod of contact.

c. Complaint shall identify the Town Department, employee, officer or agencycommitting the alleged discriminatory action.

d. Complaint shall describe, in detail, the alleged discriminatory action.

e. If the complaint is regarding the Town’s website please also contact the Town ITManager.

Section 3: The Complaint shall be submitted, within thirty (30) days of the alleged

discriminatory action, or knowledge thereof, to the appropriate ADA Coordinator:

Town of Southborough— Office of the Town Administrator

Attn: ADA Coordinator

17 Common Street

Southborough, MA 01772

[email protected]

508-485-0710

Note: Complaints should be submitted in writing, via email, or by completing the website

complaint form and will be promptly addressed. If you prefer to use an alternative format such

as Braille or a telephone interview, please contact the ADA Coordinator at 508-485-0710 or at

[email protected] to ensure that the Town can accommodate the format of your

choice.

Section 4: The Coordinator shall contact and/or meet with the Complainant within fifteen days

to discuss the nature of the Complaint and to request/obtain clarifying information from the

Complainant.

Section 5: The Town’s designated ADA Coordinator (“Coordinator”) shall investigate the

Complaint and meet with the appropriate board, official or employee(s), to resolve the

Complaint. Within fifteen (15) calendar days after such meeting, the Coordinator shall inform

the Complainant of the resolution. This communication shall explain the position of the Town

of Southborough and offer options for resolution. A copy of this correspondence shall be

provided to the Town Administrator and the Town’s Commission on Disabilities.

Section 6: If the response given by the Coordinator does not satisfactorily address the issue, the

Complainant may within fifteen (15) days of the receipt of the response file a request to appeal

the decision of the Coordinator to the Town Administrator or his/her designee.

Section 7: The Town or his/her designee will contact or meet with the Complainant to discuss

the appeal within fifteen (15) calendar days of receipt of the appeal.

Section 8: The Town Administrator or his/her designee shall appeal to the appeal in writing or

alternative format as appropriate within fifteen (15) calendar days of the appeal contact or

meeting with a final resolution of the complaint. A copy of this correspondence and the

original request to appeal will be sent to the Southborough ADA Committee.

Section 9: All complaints alleging discrimination on the basis of a disability received by the ADA

Coordinator, appeals to the Town Administrator or his/her designee, and responses from the

ADA Coordinator, Town Administrator or his/her designee will be retained by the Town of

Southborough for a minimum of three (3) years.

Section 10: Nothing in this Grievance Procedure shall preclude the Complainant from filing a

complaint with any appropriate state/federal agencies, or by filing a lawsuit in Federal Court.

Adopted by the Board of Selectmen at their meeting on XXX

4

]..• :

Town of South boroughNon Discrimination Notice of Rights

In accordance with the requirements of Title II of the Americans withDisabilities Act of 1990 (“ADA”), the Town of Southborough will notdiscriminate against qualified individuals with disabilities on the basis of a

disability in its services, programs, or activities. The Town also does not

discriminate on the basis of disability in its hiring or employment practicesand complies with all regulations promulgated by the U.S. EqualEmployment Opportunity Commission under Title I of the ADA.

Modifications to Policies and Procedures: The Town will make all reasonablemodifications to policies and programs to ensure that persons withdisabilities have an equal opportunity to enjoy all of its programs, services,and activities.

Equal Access to Public Meetings: All Town-sponsored public meetings andhearings must be held in locations/formats that are accessible to personswith disabilities, including persons who use wheelchairs.

Effective Communication: Persons with disabilities who need either: (1)auxiliary aids and services for effective communication, or (2) writtenmaterials in alternative formats, or (3) reasonable modifications in policiesand procedures, in order to access programs and activities of the Town ofSouthborough, are invited to make their needs known to program staff or tothe Town’s ADA Coordinator. Requests should be made as soon as possiblebut no later than fourteen (14) days before a scheduled event.

The Town will not place a surcharge on a particular individual with a

disability or any group of individuals with disabilities to cover the cost of

providing auxiliary aids/services or reasonable modifications of policy, such

as retrieving items from locations that are open to the public but are not

accessible to persons who use wheelchairs.

Questions, or requests for additional information may be sent to:

Town of Southborough— Office of the Town Administrator

Attn: ADA coordinator

17 Common Street

Southborough, MA 01772

mr,[email protected]

508-485-0710

This notice is provided as required by Title II of the Americans withDisabilities Act (ADA) and by Section 504 of the Rehabilitation Act of 1973.

This Notice is available in alternative formats from the ADA Coordinator and

is posted in Town buildings and on the Town’s website at:

https : //www .south boroug htown .com!

Adopted by the Southbotough Board of Selectmen at their meeting on xxx.

8/26/2020

Via First Class and Electronic Mail

Brian E SheaBoard of Selectmen Chairman17 Common StSouthborough, MA 01772

Email: [email protected]

Dear Brian F Shea

nationaigridVegetation Management Strategy

939 Southbñdge StreetWorcester, MA 01610

In accordance with the transmission notification requirements set forth in 220 C.M.R. § 22, National Grid(New England Power Company and/or Massachusetts Electric Company) is providing 30 day notificationof upcoming sideline vegetation management activities within your community. Specifically, National Gridintends to perform tree pruning and tree removals within the electric transmission right-of-way easement.Please note that this notification is separate from any notifications you would receive for herbicidemaintenance.

Enclosed are map(s) that locate the right-of-waycorridor(s) where the vegetation managementactivities will be performed. The sideline work will beconducted between 30 days from the letter dateabove and March 31, 2021. Please note that youmay receive additional letters through the year ifscheduling allows for additional work.

Also, please forward this notice on to otherdepartments within your municipality that may wantto review the notification.

If you have any questions about our vegetationmanagement programs, please contact me at 508-860-6282 or by emailmaricIaire.rigbynationalqrid.com Addit;onal information about National Grid’s Transmission VegetationMaintenance Program can also be found at: https://www. nationalgridus.com/transmission/c3-8 standocs.asp

Sincerely,

Mariclaire RigbyLead Vegetation Strategy Specialist

CC: Mark D. Marini, Secretary, Massachusetts Department of Public Utilities

Municipality: SOUTHBOROUGHROW Numbers: 1493

Sideline.—“‘ (tree pruning or removalsj...

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