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Revision History

Revision Date Comment

1.0 10th

January 2013 1st

Edition

1.1 14th

January 2013 Update on Executive Summary, Sub Project and Form

Submission sections.

1.2 19th

April 2013 Update on screenshots and Sub Project Leader section

added

1.3 20th

March 2014 Manual revised for TRGS application

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Table of Contents

1. Introduction .................................................................................................................................3

1.1. Trans-Disciplinary Grant Scheme (TRGS) .............................................................................3

2. Login into MyGRANTS.................................................................................................................3

3. New Program Application.............................................................................................................4

4. Program Details ..........................................................................................................................4

4.1. Application Details ...............................................................................................................5

4.2. Research Information ...........................................................................................................6

4.3. Sub Projects ........................................................................................................................7

4.3.1. Adding own project into the program ............................................................................10

4.4. Budget ..............................................................................................................................10

4.5. Declaration ........................................................................................................................10

4.6. Appendix ...........................................................................................................................11

4.7. Form Submission ...............................................................................................................11

4.7.1. Submitting Your Application ............................................................................................12

5. Sub Project Leader ....................................................................................................................13

6. List of Figures ...........................................................................................................................14

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1. Introduction

The purpose of this manual is to help researcher on how to apply a Trans-Disciplinary Grant Scheme

(TRGS).

1.1. Trans-Disciplinary Grant Scheme (TRGS)

A trans-disciplinary grant consists of at least three (3) sub projects with a Program Leader leading the

program. Some basic requirements for TRGS application:

a) Program leader is allowed to add one (1) sub project from other university.

b) Two (2) sub project leaders must be Malaysian.

c) Each sub project in a program must have different cluster from each other.

d) Maximum ceiling for each application is RM 1,500,000. First year budget usage must not exceed

50% from the total budget applied.

For more information on TRGS, please refer to the guideline at the MyGRANTS Portal.

2. Login into MyGRANTS

Please open your browser (preferable IE, Chrome or Safari.), then enter the URL:

http://mygrants.gov.my

Figure 1: MyGRANTS Login Page

http://mygrants.gov.my/

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At login page, enter your username and password, then press the TAB button. Your default Role will be

displayed and Login button will be enabled. Press the ENTER button or click on the Login button to login.

3. New Program Application

Figure 2: Shortcut Menu

Select New Application from the left side shortcut bar.

Figure 3: Grant Selection

On the New Application Screen, select one of the Grant Batch, and select TRGS as shown in Figure 4.

Click Proceed to move onto the next step.

4. Program Details

In this section we will go through step by step on how to insert information regarding the program applied.

At the bottom of each tab, there are 2 buttons available, Save and Save & Proceed

Save the information in the current tab

Save the information in the current tab and proceed on the next step

When user click on either button, a message box will appear to indicate that save is successful.

NOTE: Your application will be auto saved every 2 minutes. So no need to worry if you forgot to save

your work !

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4.1. Application Details

Figure 4: Application Details Tab

On this page, please select your research area in regards with your research. Keyword and Title of

Proposed Research are mandatory fields that need to be filled in. This information is necessary so other

researcher can look up relevant projects in the future.

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4.2. Research Information

Figure 5: Research Information

The next step is to provide information regarding the research. There are 3 required fields that need to be

filled in:

Duration of Research

The duration of the research program is fixed for three (3) years.

Objective(s) Of The Research

Write in the objective of the program in this field.

Executive Summary Of Research Proposal

Here you can provide problem statement, objectives, methodology, expected

input/output/implication and significance of output from the research program. If you have any

images, charts or drawings to support the proposal, please attach them as Appendix in

Appendix Tab.

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4.3. Sub Projects

Figure 6: Sub Projects

Here the Program Leader will be able to select at least 3 sub projects to be included into the program.

Click on + to add sub projects to the program. A window of selection as shown in the next figure will pop

up for the user to select sub projects.

Figure 7: Researcher Selection

There are few criteria such as University, Department, Groups, Research Area and Sub Research

available for you to filter the search. Once the search has been executed, a list of researcher will appear

inside Researcher Selection as in Figure 8. Click on the Add button on the right side of researcher list to

include them in the program.

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Figure 8: List of Researchers

Selected researcher will be shown at the bottom of the window. You can remove the researcher by just

clicking the Remove button.

Figure 9: Selected Researcher for the Program

Click OK when you are done with the selection.

**NOTE: The researchers that have been selected as Sub Project Leader should fill in the information

regarding their project. Sub Project Leader must include all the details about their project

similar as single disciplinary grant application. This information will appear in sub project

tab as clickable icon.

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The selection that you have made before will be shown in sub projects tab.

Figure 10: Added Sub Projects

In this tab, you would not be able to interact with any sub projects information since all the information is

gathered from selected sub projects. Click on document icon to view the sub project.

**NOTE: If the icon is not available, probably the corresponding Sub Project Leader has not completed

their submission, therefore no information will be shown.

The figure above shows Sub Project Leaders that have been selected for the program. Each of them will

receive an invitation to join the program per e-mail. “Invitation Status” column indicates the current

status of the invitation. Status is described as:

Pending – Researcher has not accepted the invitation

Accepted – Researcher has already accepted the invitation and joined the program

Rejected – Researcher rejected your request

**NOTE: All Project Leaders involved must accept the project before it can be submitted.

In the event that you need to remove any sub projects in your program, just click on – button on the most

right column.

Explanation/comments on relationship amongst Sub Projects can be written down inside Connection

amongst Sub Projects field if necessary.

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4.3.1. Adding own project into the program

The Program Leader is also able to add his/her project into the program, if Program Leader is also the

Project Leader. Just tick on the checkbox “Program Leader is also a Project Leader.” The project will

appear in the list of sub projects.

Figure 11: Checkbox option

4.4. Budget

You would not be able to interact with any information in this tab, since all the information are gathered

from previously selected sub projects and calculated automatically by the system.

**NOTE: If the tab is empty, probably one or more Project Leaders have not completed their submission,

therefore no information will be shown.

4.5. Declaration

Figure 12: Declarations on Program

Users have to declare the following criteria by clicking on the check box before they are able to submit the

application.

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4.6. Appendix

Figure 13: Uploading Attachment

Users can upload appendices in this section, click on Attach Appendix, and choose the desired file to

upload it. Each file must be in PDF format and should not exceed 4 MB.

4.7. Form Submission

Figure 14: Form Submission Status

Here User can select the status of this application; either it is in Draft, or Complete.

Draft – Save program proposal as draft and will be editable later

Complete – Save the program proposal and submit it for evaluation

The system will check on the invitation status of sub project leaders and sub projects’ status. In order to

change the status to Complete, please make sure:

All invitation have been accepted by all sub project leaders

All sub projects’ status are marked as Complete

Your Profile is already verified by the RMC

All required fields (marked with *) are filled in

If these conditions are not met, the system would not submit the application for evaluation at all.

User can also click on the Preview button that will open a new window which shows all of the information

that has been keyed in. In Preview window, you can see all the information that has been included so far.

This Preview can be either printed or saved in PDF format.

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4.7.1. Submitting Your Application

In order to submit your application, please do the following:

1. In Form Submission tab, change the Status from Draft to Complete.

2. Click Save at the bottom of the page.

Figure 15: Submitting your application

3. Should your application passed all the validation, a message such as in the Figure below will

appear informing that your application is ready for your university’s research unit (RMC)

collection.

Figure 16: Application Submitted

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5. Sub Project Leader

If you are invited as a subproject leader in a t rans -disciplinary program, you will receive an invitation

request through email. To accept the invitation, log in into your account and accept the invitation (Can be

found in Application Invitation).

Figure 17: Invitation to Join Research Program

Click on Accept to join the research program.

Figure 18: Confirmation on Invitation

You will receive a notification such as in the Figure above. A new applicatio n which links to the program is

created upon confirmation. To access the newly created application, go to Application My

Application.

Figure 19: Newly Created Subproject

Sub-Project form is actually similar to FRGS application. For information regarding single disciplinary

application, please refer to the application manual provided in the MyGRANTS website.

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6. List of Figures

Figure 1: MyGRANTS Login Page .......................................................................................................3

Figure 2: Shortcut Menu ......................................................................................................................4

Figure 3: Grant Selection.....................................................................................................................4

Figure 4: Application Details Tab .........................................................................................................5

Figure 5: Research Information............................................................................................................6

Figure 6: Sub Projects.........................................................................................................................7

Figure 7: Researcher Selection............................................................................................................7

Figure 8: List of Researchers ...............................................................................................................8

Figure 9: Selected Researcher for the Program ....................................................................................8

Figure 10: Added Sub Projects ............................................................................................................9

Figure 11: Checkbox option ...............................................................................................................10

Figure 12: Declarations on Program ...................................................................................................10

Figure 13: Uploading Attachment .......................................................................................................11

Figure 14: Form Submission Status ...................................................................................................11

Figure 15: Submitting your application................................................................................................12

Figure 16: Application Submitted .......................................................................................................12

Figure 17: Invitation to Join Research Program ...................................................................................13

Figure 18: Confirmation on Invitation ..................................................................................................13

Figure 19: Newly Created Subproject .................................................................................................13