RFC 2021 117, RFC 2021 129 for RA 1010

Ref No: MAA/NPA/21/36

MAA NPA Form Revised - Jun 18

Version 7 Page 1 of 4

NOTICE OF PROPOSED AMENDMENT: MAA/NPA/21/36

Title of Proposal 1000 Series

RA(s) or Manual Chapter(s) RA 1010 and RA 1026

Stage of Development Consultation

Organizations and/or business sectors affected

Head of Establishment, Aviation Duty Holder, Accountable Manager (Military Flying), Ship Duty Holders

RFC Serial No

RFC_2021_117, RFC_2021_129 for RA 1010

RFC_2021_115, RFC_2021_121, RFC_2021_127, RFC_2021_128

for RA 1026

Post Rank/Name Date

MAA Author DSA-MAA-Reg-ATM2-ADInfra Redacted 13 Oct 21

MAA Supervisor DSA-MAA-Reg-ATM Redacted 13 Oct 21

MAA IndependentDSA-MAA-OpAssure-AirOps-SO2Cont1

Redacted 13 Oct 21

MAA Legad (if required) Post Rank/Name Date

Cross-references to Other Documents or Relevant Sources

Other MRP Amendments N/A

Service Inquiry Recommendations N/A

AAIB Recommendations N/A

Other Investigation Recommendations N/A

Any Other Document N/A

MAA Regulatory Publications Team Contact Details

Email [email protected]

GPTN 9679 Ext 84189 / 83914 / 82504

Civilian Telephone 030 679 84189 / 83914 / 82504

mailto:[email protected]




Feedback Notes for the Regulated Community

The Regulated Community are invited to offer feedback about the proposed amendment in the following areas:

• Air or Flight Safety impact

• Operational impact

• Errors or omissions

• Timescale for implementation

• Cost of implementation

• Amendment to internal processes/orders

• Resourcing the outcome of change

• (Contract amendments because of the change)

The format for feedback is available within a single Excel Template file on both internal (link) and external (link) MAA websites; it is important to use this format to ensure that your responses are considered and answered correctly.

Summary of Proposed Amendment

Objective

The purpose of the amendments is to ensure all stakeholders understand their roles and responsibilities in order to meet MRP compliance.

Changes made

RA 1010 – Clarification on the Tier classification for sites, establishments, base or buildings in order to ensure the Head of Establishment complies with the MRP correctly. Amendments address a number of RFCs, resulting from RC confusion over the content, and align the RA better with RA 1026.

RA 1026 – Amendments made to the Rationale to avoid ambiquity and therefore confusion within the RC when it comes to determining when an Aerodrome Operator is required. Rationale also amended to reflect the importance of the effective management of a DAM and DAAF in order to provide assurance of a SOE. Amendments to ‘Tier 3’ classification throughout RA to ensure it aligns better with RA 1010. These amendments address a number of RFCs.

Impact Assessment

There is expected to be minimal impact to the Regulated Community (RC). The amendments will clarify Head of Establishment and Aerodrome Operator requirements.

Courses of Action - Risk Evaluation

Do Nothing Not recommended.

Partial AmendmentNot recommended as partial amendment is not appropriate to cater for all the necessary changes.

Full Amendment Recommended for all RAs.

http://defenceintranet.diif.r.mil.uk/Organisations/Orgs/HOCS/Organisations/Orgs/MAA/Pages/RegultoryAmendments.aspx

https://www.gov.uk/government/publications/notice-of-proposed-amendments-npa-reference-table




Consultation Period Ends 11 Nov 2021

The consultation period for this proposed amendment ends on the stated date. Please send your feedback, using the Response Form, via email to [email protected]

Approval

Post DSA-MAA-Reg-DepHd

Name Redacted

Rank Redacted Redacted - Original Signed





Intentionally Blank for Print Pagination

UNCONTROLLED COPY WHEN PRINTED Regulatory Article 1010

RA 1010 Draft for NPA UNCONTROLLED COPY WHEN PRINTED Page 1 of 4

RA 1010 - Head of Establishment - Aviation Responsibilities

Rationale The Head of Establishment (HoE) is responsible for actively providing a Safe Operating Environment (SOE) for Air Systems on MOD aerodromes,►◄ Air Weapons Ranges, Electronic Warfare Ranges, aviation capable ships and Helicopter Landing Sites (HLS), in order to meet their Duty Holder-Facing (DH-Facing) responsibilities in accordance with (iaw) RA 10201 or RA 10242 as appropriate. Providing a SOE also enables the HoE to meet their legal Duty of Care responsibilities for all aerodrome users.

Draft fo

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Contents Definitions Relevant to this RA

1010(1): Head of Establishment - Classification Tier of Site, Establishment, Base or Building

1010(2): Head of Establishment - Aviation Responsibilities

Definitions Definitions Relevant to this RA

1. SOE. In Defence Aviation, a SOE is established when aviation operating surfaces, infrastructure, facilities, personnel, equipment and procedures are managed iaw regulatory and policy documents.

2. HoE. The HoE is the most senior MOD person nominated (or in the case of civilian organizations, the most senior representative appointed by that organization), as responsible for the site, establishment, base or building3.

Regulation

1010(1)

Head of Establishment - Classification Tier of Site, Establishment, Base or Building

1010(1) The HoE shall deliver their Duty of Care responsibilities supporting aviation activities, iaw the Classification Tier of their site, establishment, base or building.

Acceptable Means of Compliance

1010(1)


3. Any MOD location where there is permanently based Aviation Duty Holder (ADH) / Accountable Manager (Military Flying) (AM(MF)) aviation activity ►should be classified as Tier 1. This includes Air Weapons Ranges, Electronic Warfare Ranges, MOD Heliports and unlicensed civilian Heliports operated under Contractor Flying Approved Organization Schemes (CFAOS) approval◄ The HoE should comply with the Regulations at Annex A Table 1, where applicable.

4. Any MOD location, ►with the exception of a Temporary Landing Zone (TLZ),◄ that is used for ad-hoc ADH / AM(MF) fixed-wing aviation activity and / or where recreational flying is the primary activity, should be classified as Tier 24. The HoE should comply with the Regulations at Annex A Table 2, where applicable.

5. When TLZ are established at locations iaw RA 35505, the ►Aircraft◄ operating authority should co-ordinate the Duty of Care and SOE responsibility in conjunction with the HoE6 for the duration of the activity. The Air System operating authority should also produce a Letter of Agreement or equivalent, for HoE approval.

1 Refer to RA 1020 – Aviation Duty Holder and Aviation Duty Holder-Facing Organizations – Roles and Responsibilities. 2 Refer to RA 1024 – Accountable Manager (Military Flying). 3 In the context of this Regulatory Article, where activity is conducted under CFAOS approval at unlicensed Civilian-Owned and operated aerodromes or Helicopter Landing Sites, the Chief Executive Officer ►will◄ be considered as the HoE. 4 ►In the context of this RA, recreational flying is considered to be flight in civil registered Air Systems, such as at flying clubs, etc. ◄ 5 Refer to RA 3550 – Temporary Landing Zone. 6 The HoE ►should◄ retain legal accountability of the site; however, the ADH ►should◄ provide an aviation Suitably Qualified and Experienced Person (SQEP) to support.

Regulatory Article 1010 UNCONTROLLED COPY WHEN PRINTED

Page 2 of 4 UNCONTROLLED COPY WHEN PRINTED RA 1010 Draft for NPA


1010(1)

6. ►A MOD HLS where there is no permanently based ADH / AM(MF) aviation activity◄ should be classified as Tier 3. The HoE should comply with the Regulations at Annex A Table 3, where applicable.

7. ►Any MOD location, or civilian location regulated by the MAA, considering the use of a Remotely Piloted Air System as the only activity, should consult the MAA to discuss the regulatory requirements with regards to the provision of a SOE◄.

Guidance Material

1010(1)

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8. Advice can be sought ►via [email protected]◄ if required.

Regulation

1010(2)

Head of Establishment - Aviation Responsibilities

1010(2) The HoE shall deliver their Duty of Care responsibilities where aviation activities are conducted within their site, establishment, base or building, through the provision of a SOE.


1010(2)


9. The HoE should carry out the actions detailed in RA 10267 in order to maintain an SOE, by ensuring the following:

a. They have an effective knowledge and understanding of the ►MAA Regulatory Publications◄8 that prescribe relevant safety standards, practices and key issues of risk management within the site, establishment, base or building. In addition, the HoE should know how they are applied and the essential interaction with all aerodrome users iaw RA 1020(4)9.

b. They understand the requirements for SQEP in aerodrome management iaw RA 1026. Where deemed appropriate, they appoint an Aerodrome Operator (AO) or Aerodrome Supervisor (Recreational Flying) (AS(RF)), to ensure the development and Maintenance of a Defence Aerodrome Manual8 or, Aerodrome Safe Operating Environment Manual8.

10. Where it is determined that an AO or AS(RF) is not required, the HoE should ensure that alternate safe operating practices are in place where aviation activity occurs.

11. Infrastructure works should be carried out iaw regulatory and policy documents.

12. ADH, AM(MF) or other operators, should be informed if there is a reduction in the level of resources or abnormal circumstances which might affect the SOE.

Guidance Material

1010(2)


13. Advice can be sought ►via [email protected]◄ if required.

7 Refer to RA 1026 – Aerodrome Operator and Aerodrome Supervisor (Recreational Flying) Roles and Responsibilities ►◄. 8 ►Which are available on the MAA websites.◄ 9 Refer to RA 1020(4): Responsibilities of Aviation Duty Holder-Facing Organizations.





ANNEX A

HEAD OF ESTABLISHMENT REGULATORY ARTICLE REFERENCES

Table 1. ►Tier 1◄ HoE Regulations (where applicable).

Regulation Title

RA 1026 Aerodrome Operator and Aerodrome Supervisor (Recreational Flying) Roles and

Responsibilities ►◄RA 1030 Defence Aeronautical Information Management

RA 1200 Air Safety Management (footnote 3)

RA 1240 Chartering of Civilian Air Systems for Military Purposes (paragraph 4d)

RA 1400 Flight Safety

RA 1410 Occurrence Reporting and Management

RA 1430 Aircraft Post Crash Management and Significant Occurrence Management

RA 1440 Air Safety Training

RA 1600 ►Series◄

Remotely Piloted Air Systems

RA 2335 ►Flying Displays, Display Flying, Role Demonstrations and Flypasts◄RA 2415 Civil Use of Government Aerodromes

RA 3136 Air Traffic Management Equipment Technical Safeguarding

RA 3201 Military Air Traffic Management

RA 3203 Controller Medical Requirements

RA 3204 Air Traffic Management Records

RA 3207 Controller Fatigue Management

RA 3221 Enhanced Air Traffic Services Units

RA 3222 Autonomous Radar Units

RA 3237 Royal Low Level Corridors

RA 3240 Contingency Operations for Simultaneous Failure of Surveillance Radars and / or Air Traffic Management Communication Systems

RA 3241 Secondary Surveillance Radar Alone Operations

RA 3261 Aerodrome Service

RA 3262 Aerodrome Access

RA 3263 Aerodrome Classification

RA 3270 Aerodrome Wildlife Control

RA 3274 Low Visibility Procedures

RA 3293 Surveillance Radar Approach

RA 3500 Aerodrome Design and Safeguarding

RA 3510 Permanent Fixed Wing Aerodrome - Reference Information

RA 3511 Permanent Fixed Wing Aerodrome - Physical Characteristics

RA 3512 Permanent Fixed Wing Aerodrome - Obstacle Environment

RA 3513 Permanent Fixed Wing Aerodrome - Indicators and Signalling Devices

RA 3514 Permanent Fixed Wing Aerodrome - Markings

RA 3515 Permanent Fixed Wing Aerodrome - Lighting

RA 3516 Permanent Fixed Wing Aerodrome - Signs

RA 3517 Permanent Fixed Wing Aerodrome - MarkersDraft fo

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RA 3518 Permanent Fixed Wing Aerodrome - Visual Aids for Denoting Obstacles

RA 3519 Permanent Fixed Wing Aerodrome - Visual Aids for Denoting Restricted Use Areas

RA 3520 Permanent Fixed Wing Aerodrome - Aerodrome Electrical Systems

RA 3521 Permanent Fixed Wing Aerodrome - Facilities

RA 3530 Helicopter Landing Sites - Reference Information

RA 3531 Helicopter Landing Sites - Physical Characteristics

RA 3532 Helicopter Landing Sites - Obstacle Environment

RA 3533 Helicopter Landing Sites - Indicators and Signalling Devices

RA 3534 Helicopter Landing Sites – Markings

RA 3535 Helicopter Landing Sites - Lighting

RA 3536 Domestic Helicopter Landing Site - Services, Equipment and Installations

RA 3590 Maintenance and Safeguarding



Table 2. Tier 2 HoE Regulations (where applicable).

Regulation Title











RA 2335 ►Flying Displays, Display Flying, Role Demonstrations and Flypasts◄RA 2415 Civil Use of Government Aerodromes

RA 3262 Aerodrome Access

RA 3263 Aerodrome Classification

RA 3500 Aerodrome Safeguarding

RA 3511 Permanent Fixed Wing Aerodrome - Physical Characteristics

RA 3512 Permanent Fixed Wing Aerodrome - Obstacle Environment

RA 3513 Permanent Fixed Wing Aerodrome - Indicators and Signalling Devices

RA 3514 Permanent Fixed Wing Aerodrome - Markings

RA 3515 Permanent Fixed Wing Aerodrome - Lighting

RA 3516 Permanent Fixed Wing Aerodrome - Signs

RA 3517 Permanent Fixed Wing Aerodrome - Markers

RA 3518 Permanent Fixed Wing Aerodrome - Visual Aids for Denoting Obstacles

RA 3519 Permanent Fixed Wing Aerodrome - Visual Aids for Denoting Restricted Use Areas

RA 3520 Permanent Fixed Wing Aerodrome - Aerodrome Electrical

RA 3521 Permanent Fixed Wing Aerodrome - Facilities


Table 3. Tier 3 HoE Regulations (where applicable).

Regulation Title




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RA 2335 ►Flying Displays, Display Flying, Role Demonstrations and Flypasts◄

RA 2415 Civil Use of Government Aerodromes

RA 3530 Helicopter Landing Sites - Reference Information

RA 3531 Helicopter Landing Sites - Physical Characteristics

RA 3532 Helicopter Landing Sites - Obstacle Environment

RA 3533 Helicopter Landing Sites - Indicators and Signalling Devices

RA 3534 Helicopter Landing Sites - Markings

RA 3535 Helicopter Landing Sites - Lighting

RA 3536 Domestic Helicopter Landing Sites - Services, Equipment and Installations




RA 1026 – Aerodrome Operator and Aerodrome Supervisor (Recreational Flying) Roles and Responsibilities ►◄

Rationale Heads of Establishment (HoE)1 are responsible for actively providing a Safe Operating Environment (SOE)2 for all Air Systems on MOD Estate. ►HoE are responsible for appointing an Aerodrome Operator (AO) at MOD Tier 13 sites, and Tier 2 sites where recreational flying is not the primary activity,◄ where Aviation Duty Holders (ADH) ►and / or◄ Accountable Managers (Military Flying) (AM(MF)) ►manage◄ Risk to Life (RtL) ►◄. The appointment of an AO, along with the production of ►an effective◄ Defence Aerodrome Manual (DAM) ►and Defence Aerodrome Assurance Framework (DAAF)◄ provides assurance to the ADH, AM(MF) and any other operators of a SOE. For the assurance of non-MOD Aerodromes or ►Tier 33◄ sites, the ADH / AM(MF) or HoE may consider the creation and maintenance of an Aviation Safe Operating Environment Manual (ASOEM). At MOD Aerodromes where there are no ADH / AM(MF) ►managed◄ RtL but recreational flying activity4 is conducted, HoE are responsible for appointing an Aerodrome Supervisor (Recreational Flying) (AS(RF)). The appointment of an AS(RF) along with the production of an ASOEM, provides assurance to the HoE and Aerodrome stakeholders of a SOE. However, when considered appropriate, the HoE retains the option to appoint an AO to produce and maintain a DAM ►and DAAF.◄

Draft fo

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Contents 1026(1): Aerodrome Operator Nomination

1026(2): Aerodrome Operator Responsibilities

1026(3): Aerodrome Operator Qualifications and Experience

1026(4): Management of a Defence Aerodrome Manual and Defence Aerodrome Assurance Framework

1026(5): Non-MOD Aerodrome Assurance

1026(6): ►Tier 3◄ Site Assurance

1026(7): Recreational Flying – MOD Aerodrome Assurance

1026(8): Aerodrome Supervisor (Recreational Flying) Responsibilities

Regulation

1026(1)

Aerodrome Operator Nomination

1026(1) The HoE shall execute their responsibilities facing ADH ►◄ / ►◄ AM(MF) by nominating a Crown Servant AO for all MOD ►Tier 1◄ Aerodromes used by Air Systems for which an ADH ►◄ / ►◄ AM(MF) has responsibility for RtL ►and those Tier 2 Aerodromes where recreational flying is not the main aviation activity.◄


1026(1)


1. The HoE should co-ordinate with Front Line Commands (FLC), ADHs, AM(MF)s and other relevant ADH-Facing organizations to identify which Aerodromes within their Area of Responsibility (AoR) require an AO.

2. The HoE should provide the nominated AO for each MOD Aerodrome with a Letter of Authority and corresponding Terms of Reference (TOR).

1 For the purpose of this RA, “HoE” is to be taken to include the Defence Infrastructure Organization, where it has responsibility for a MOD site, establishment or base where there is no other HoE in place. 2 Refer to RA 1010 – Head of Establishment – Aviation Responsibilities for the definition of a SOE. 3 ►Refer to RA 1010(1): Head of Establishment – Classification Tier of Site, Establishment, Base or Building to assist with MAA Regulatory Publications (MRP) compliance.◄ 4 In the context of this Regulatory Article, recreational flying is considered to be flight in civil registered Air Systems, such as at flying clubs, etc.



Guidance Material

1026(1)


3. There is no requirement for the AO to be based at the Aerodrome. Day-to-day management of the Aerodrome may be delegated, but the AO retains full responsibility.

4. The HoE may nominate an AO from outside their Chain of Command, subject to the agreement of all parties concerned, and provided that all necessary levers are made available to the AO by the HoE.

5. Commanding Officers of ships with aviation facilities may act as the AO for their individual platform in accordance with (iaw) the qualification requirements of paragraph 16.

6. The nomination of an AO at some Aerodromes will involve the overlap of HoE, ADH, AM(MF), ADH-Facing organizations and FLC’s AoR. In these circumstances the nomination and empowerment of the appropriate individual as AO will require co-ordination and agreement between some or all of these agents, as well as the individual’s chain of command.

Draft fo

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establishment or base into which Air Systems operate. This includes the flight decks of any Royal Navy (RN) / Royal Fleet Auxiliary (RFA) ship capable of having aviation assets embarked. For MOD sites, establishments or bases ►classified as Tier 3◄ see RA 1026(6).

Regulation

1026(2)

Aerodrome Operator Responsibilities

1026(2) An AO shall be responsible for the management of an MOD Aerodrome environment to support the safe operation of Air Systems.


1026(2)


8. An AO supports the HoE to discharge their responsibilities regarding the provision of a SOE for all Air Systems5. The AO should ensure that Aerodrome management and operations activity is fully integrated into all relevant Air Safety Management Systems6 (ASMS).

9. Specifically, the AO should:

a. Establish and maintain formal mechanisms for the management of all Aerodrome activities, operating procedures, standards, flight safety and regulatory compliance within their AoR, through the production and maintenance of a DAM, which is ►an◄ accurate, up to date ►living document, using the latest published template, where amendments are made when changes occur, and the latest version published online.◄

b. Establish and maintain a programme of 1st Party assurance of the DAM through the recording of activity in the DAAF. Ensure Aerodrome assurance activities are carried iaw the MRP and reference documents referred to in the DAM Notes for Completion.

c. Identify and monitor any decision, activity or change in circumstances that results in a hazard or change to the Aerodrome or its facilities. These hazards or changes should be communicated through effective formal relationships with ADHs ►◄ / ►◄ AM(MFs) and / or other operators (if applicable), to allow operator review iaw RA 12107.

d. Promulgate Aerodrome operating hazards through the AO Hazard Log (AOHL), to facilitate the conduct of timely risk and change management. The AOHL is a live document within the DAM and should be subject to formal review at least quarterly, in addition to being added as an agenda item to

5 Refer to RA 1010 (1): Head of Establishment - Classification Tier of Site, Establishment, Base or Building – where an AO is appointed refer to Tier 1, Tier 2 or Tier 3 site, establishment, base or building classification to assist with MRP compliance. 6 Refer to RA 1200 – Air Safety Management. 7 Refer to RA 1210 – Ownership and Management of Operating Risk (Risk to Life).




1026(2)

monthly Air Safety meetings to ensure any amendments are captured and discussed in order that ADHs ►◄ / ►◄ AM(MFs) can discharge their duties iaw RA 12006.

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e. Ensure that an appropriate Aerodrome wildlife risk management programme is established and implemented iaw RA 32708.

f. Ensure that all personnel who need to enter the movement area or other operational areas are both trained and qualified and that movements of personnel and vehicles are coordinated with movements of Air Systems iaw RA 32629.

g. Develop and maintain Low Visibility Procedures to ensure that all measures required to protect Air System operations in poor weather conditions are in place iaw RA 327410.

h. Ensure that appropriate safety management arrangements are established with all interfacing AoRs and relevant organizations such as, Air System operators, air navigation and ground handling service providers to ensure continuing compliance with extant regulations.

i. Ensure that the Maintenance of Aerodrome Communication, Navigation and Surveillance equipment covers repair instructions, servicing information, troubleshooting and inspection procedures iaw extant support policy statements11.

j. Schedule Aerodrome inspections and surveys to ensure the Maintenance of Aerodrome lighting, Aerodrome operating surfaces and Aircraft arresting equipment. Orders should cover repair instructions, servicing information, troubleshooting iaw the MRP, notably RA 326412, RA 326813, RA 327410 and RA 359014.

k. Ensure that adequate Aerodrome Rescue and Fire-Fighting services (ARFF) are provided and an Aerodrome emergency plan is developed and maintained iaw the Manual of ►Aircraft◄ Post Crash Management, RA 143015, RA 3261 and DFSR 02 DSA16, 17.

l. Assure the accuracy of Aerodrome data and aeronautical information iaw RA 103018.

m. Ensure that the Aerodrome physical characteristics are managed iaw the RA 3500 series19.

n. Ensure that incidents or occurrences are reported and investigated iaw RA 141020.

10. The Aviation facilities for RN and RFA ships should be maintained to comply with the requirements of Def Stan 00-133 and Book of Reference (BRd) 76621.

Guidance Material

1026(2)


11. All ship aviation data is published in BRd 766 maintained by ►◄ Navy Command ►◄.

8 Refer to RA 3270 – Aerodrome Wildlife Control. 9 Refer to RA 3262 – Aerodrome Access. 10 Refer to RA 3274 – Low Visibility Procedures. 11 The Maintenance policy for an individual item of technical equipment, including software, is detailed in AP600, QRs Chapter 11 and specialist APs Support Policy Statement (SPS) or equivalent Naval Ship Support Publication. 12 Refer to RA 3264 – Aerodrome Inspections. 13 Refer to RA 3268 – Air System Arresting Systems. 14 Refer to RA 3590 – Maintenance and Safeguarding. 15 Refer to RA 1430 – Aircraft Post Crash Management and Significant Occurrence Management. 16 Refer to RA 3261 – Aerodrome Service and DFSR 02 DSA – Defence ARFF Regulation. 17 This is laid out in the Joint Business Agreement (JBA) or Internal Business Agreement (IBA) between the Defence ARFF Service Provider and the TLBs and should be contained within Annex F of the DAM. 18 Refer to RA 1030 – Defence Aeronautical Information Management. 19 Refer to RA 3500 Series – Aerodrome Design and Safeguarding. 20 Refer to RA 1410 – Occurrence Reporting and Management. 21 Refer to BRd 766 – Embarked Aviation Orders.



Guidance Material

1026(2)

12. The list of responsibilities in AMC to RA 1026(2) does not preclude the HoE from assigning the AO additional responsibility that supports the safe operation of Air Systems.

13. Where host nation or multi-national relationships exist, the AO will ensure a formal agreement is produced to facilitate the safe operation of Air Systems within the relevant AoR.

14. When an AO’s AoR transcends the boundaries set for routine Aerodrome operations, any non-compliance to the MRP is to be highlighted to the relevant ADHs and chain of command through effective formal relationships.

Draft fo

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Regulation

1026(3)

Aerodrome Operator Qualifications and Experience

1026(3) The HoE shall ensure that the nominated AO is a Suitably Qualified and Experienced Person (SQEP).


1026(3)


15. The HoE should appoint a SQEP Crown Servant as the AO to provide them with specialist support in delivering a SOE.

16. The HoE should ensure that the AO meets the ►following◄ essential SQEP criteria►:

a. Previous command and / or supervisory experience, within either a flying squadron, Air Operations at a Standard Aerodrome22 as a minimum, or an RN / RFA aviation-capable ship.

b. Complete Duty Holders Air Safety Course (DHASC) or Commanding Officers’ Designate Course prior to appointment.

17. Where prospective candidates do not meet the criteria, the HoE should consult ADH(s) to identify and agree appointment of a suitable candidate informing the MAA via [email protected] of the decision.◄

18. The HoE should issue their AO with personal Letters of Authority detailing their responsibilities as per RA 1026(2).

19. The HoE should be provided with internal Aerodrome assurance of operating procedures and standards and flight safety by the AO, ensuring self-regulation responsibility within the SOE of the HoE AoR.

Guidance Material

1026(3)


20. ►◄

a. ►◄

b. ►◄

c. ►◄

21. The following qualifications and experience are desirable:

a. Flight Safety Officers Course.

b. Flying Supervisors Course.

c. Flying Authorisers Course.

d. ►Aircraft◄ Post Crash Management Incident Officers Course.

e. ►Complete Aerodrome Operator Study Period23.◄

22 Refer to RA 3263 – Aerodrome Classification. 23 When these courses are released by the MAA.




Regulation

1026(4)

Management of a Defence Aerodrome Manual and Defence Aerodrome Assurance Framework

1026(4) The AO shall develop and maintain a DAM and DAAF for their AoR.

Draft fo

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1026(4)


22. The AO should use the current MAA DAM template24 as the standard format to produce the DAM. ►◄

23. The DAM should be reviewed:

a. Prior to / following any change or new activity that may impact on the SOE.

b. As a formal element to succession activities to ensure the incoming AO is personally content with their ADH-Facing responsibilities.

c. Regularly, in line with relevant Risk Register reviews7.

24. The DAM should be an open-source document to ensure it is available to all Aerodrome users, unless considerations in the operational domain override the Air Safety function of the DAM.

25. The AO should ensure that a DAAF is established and maintained, in conjunction with the DAM, to collate all assurance activity. The DAAF should cover all activities within the DAM to form a full record of assurance at 1st, 2nd and 3rd party levels.

26. ►By derogation to RA 1026(2), production of a bespoke DAM is not required for flight deck equipped RN or RFA ships. Navy Command should ensure that existing arrangements for assurance and oversight are detailed in the appropriate BRd.◄

Guidance Material

1026(4)


27. Whilst a DAM or DAAF is not required for those MOD Aerodromes used solely by Air Systems for which an ADH ►◄ / ►◄ AM(MF) does not have responsibility for RtL, both documents may have utility in establishing and maintaining an appropriate assurance mechanism to ensure a SOE.

28. The purpose of the DAM is to provide, in a standardized format, a mechanism to inform military and civilian operators of accurate Aerodrome information that includes physical characteristics, available services, Aerodrome hazards and operating procedures. It also provides reference material for the AO to ensure that all Aerodrome management requirements are being met and assured correctly.

29. It is acceptable for the DAM to contain hyperlinks to other documents, for example an Air Traffic Control Order Book, provided that the hyperlinks are accessible to all DAM readers.

30. The DAAF is the tool by which 1st, 2nd and 3rd Party assurance is captured so that the AO can provide assurance that the Aerodrome is being managed in a way that accommodates the safe operation of Air Systems.

31. There is no requirement to publish the DAAF as an open source document. However, the DAAF is to be made available to 2nd and 3rd Party assurance organizations on request.

32. ►◄

24 The DAM template is available on the MAA website as a Microsoft Word file.



Regulation

1026(5)

Non-MOD Aerodrome Assurance

1026(5) The ADH ►/◄ AM(MF) shall assess the suitability of all non-MOD Aerodromes used by Air Systems for which they have responsibility for RtL.


1026(5)


33. For non-MOD Aerodromes25, the ADH / AM(MF) should consider all extant relevant publications to assess the suitability of the Aerodrome.

Draft fo

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Guidance Material

1026(5)


34. The ADH ►/◄ AM(MF) may consider the requirement to provide assurance of the location by the creation and maintenance of a DAM or ASOEM if considered appropriate.

35. Assessment of non-MOD Aerodrome suitability will enable the ADH ►/◄ AM(MF) to meet their responsibilities iaw RA 102026 and RA 102427 respectively.

36. The ASOEM is intended to serve as a ‘handrail’ to assure operations from non-MOD Aerodromes. Where existing documents cover the information required in the ASOEM, the information need not be duplicated and a simple reference to the source document can be inserted. The compiler may add additional categories or annexes as they see fit. The ASOEM Template, once complete, ought to be considered as a living document and subject to regular review and amendment, in consultation with appropriate stakeholders:

a. Prior to / following any change or new activity that may impact the SOE.

b. As a formal element to succession activities, if appropriate.

c. At least 6-monthly.

Regulation

1026(6)

►Tier 3◄ Site Assurance

1026(6) The ADH ►/◄ AM(MF) shall assess the suitability of ►Tier 3 sites◄ used by Air Systems for which they have responsibility for RtL.


1026(6)


37. ADH / AM(MF) should liaise with the HoE and other relevant personnel to collect the information necessary to assess ►Tier 3 site◄ suitability.

Guidance Material

1026(6)


38. There is no requirement to establish an AO28 at a MOD ►Tier 3 site◄, but the HoE and ADH ►◄ / ►◄ AM(MF) are not prevented from doing so if it is considered appropriate29. The ADH ►◄ / ►◄ AM(MF) and / or HoE may consider the requirement to provide assurance of a ►Tier 3 site◄, by the creation and maintenance of an ASOEM.

39. Assessment of ►Tier 3 site◄, suitability will enable the ADH ►/◄ AM(MF) to meet their responsibilities iaw RA 102026 and RA 102427 respectively and the HoE in respect of RA 1020(4)30.

25 In the context of this regulation a non-MOD Aerodrome is considered to be a location where the MOD is not the primary tenant and has no HOE responsibilities at the location (ie Minhad etc). 26 Refer to RA 1020 – Aviation Duty Holder and Aviation Duty Holder-Facing Organizations – Roles and Responsibilities. 27 Refer to RA 1024 – Accountable Manager (Military Flying). 28 With associated DAM and DAAF. 29 Refer to RA 1010(1): Head of Establishment - Classification Tier of Site, Establishment, Base or Building ►◄. 30 Refer to RA 1020(4): Responsibilities of Aviation Duty Holder-Facing Organizations.



Guidance Material

1026(6)

40. The ASOEM Template is intended to serve as a ‘handrail’ to assure operations from ►a Tier 3 site◄. Where existing documents cover the information required in the ASOEM Template, the information need not be duplicated and a simple reference to the source document be inserted. The compiler need not feel constrained by what is listed in the ASOEM Template and may add additional categories or annexes as they see fit. The ASOEM, once complete, ought to be considered as a living document and subject to regular review and amendment, in consultation with appropriate stakeholders.

Regulation

1026(7)

Recreational Flying – MOD Aerodrome Assurance

Draft fo

r NPA

1026(7) The HoE shall be responsible for providing a SOE at the MOD Aerodrome for which they have responsibility, where recreational flying4 is conducted as the primary activity.


1026(7)


41. Where recreational flying is conducted on a MOD Aerodrome as the primary activity31 and where ADH / AM(MF) have no responsibility for RtL, the HoE, should consult with the MAA as to which form of SOE assurance is most appropriate, either in the form of a DAM32 or ASOEM. If an ASOEM is to be produced, the HoE should appoint a Crown Servant as an AS(RF), to provide the specialist advice.

42. The HoE should issue the AS(RF) with a personal Letter of Authority detailing their responsibilities and TORs.

43. The HoE should be provided by the AS(RF) with internal Aerodrome assurance of operating procedures, standards and flight safety.

44. The ASOEM should be managed by the AS(RF) and considered as a living document, subject to regular review and amendment in consultation with appropriate stakeholders:

a. Prior to / following any change or new activity that may impact the SOE.

b. As a formal element to succession activities to ensure the incoming HoE or AS(RF) are content with their responsibilities.

c. At least 6-monthly.

Guidance Material

1026(7)


45. The HoE, in consultation with the MAA, needs to ensure that the AS(RF) is SQEP for the position, as a minimum, have previous command and / or supervisory experience within a flying squadron or Air Operations at a Standard Aerodrome, or be a current Civil Aviation Authority qualified Flying Instructor.

46. The ASOEM Template is recommended to be used as a ‘handrail’ to ensure that all elements of operating from the MOD Aerodrome are considered. Where existing documents cover the information required in the ASOEM, the information need not be duplicated and a simple reference to the source document maybe inserted. The compiler may add additional categories or annexes as they see fit.

Regulation

1026(8)

Aerodrome Supervisor (Recreational Flying) Responsibilities

1026(8) An AS(RF) shall be responsible, on behalf of the HoE, for the supervision of a MOD Aerodrome environment where recreational flying is conducted as the primary activity.

31 Primary activity being where the flying club, for example, is the sole user of the airfield. 32 If a DAM is to be created an AO should be established.




1026(8)

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47. An AS(RF) enables the HoE to discharge their responsibilities regarding the provision of a SOE33. The AS(RF) should ensure that Aerodrome management and operations activity is fully integrated with all appropriate stakeholders.

48. Specifically, the AS(RF) should:

a. Establish and maintain formal mechanisms for the management of all Aerodrome activities, operating procedures, standards, flight safety and regulatory compliance within their AoR, through the production and maintenance of an ASOEM, which is accurate, up to date and is subject to at least 6-monthly formal review.

b. Identify and monitor any decision, activity or change in circumstances that results in a hazard or change to the Aerodrome or its facilities. These hazards or changes should be communicated through effective formal relationships with the HoE and appropriate stakeholders.

c. Promulgate Aerodrome operating hazards through the ASOEM Hazard Log, to facilitate the conduct of timely risk and change management. The ►ASOEM◄ Hazard Log should be subject to formal review at least quarterly, in addition to being added as an agenda item to all Air Safety meetings. The AS(RF) should ensure amendments are captured, discussed and forwarded to the HoE and appropriate stakeholders.

d. Ensure that an appropriate Aerodrome wildlife risk management programme is considered in consultation with the HoE iaw RA 32708.

e. Ensure that all personnel who need to enter the movement area or other operational areas are both trained and qualified.

f. Ensure that appropriate safety management arrangements are established with all other Aerodrome users, to maintain safe operating practices.

g. Schedule Aerodrome inspections and surveys to ensure that the Aerodrome remains safe and compliant iaw RA 326412.

h. Consider the requirement for Rescue and Fire-Fighting provision, ensure that an Aerodrome emergency plan is developed and maintained, to the satisfaction of the HoE.

i. Ensure that incidents or occurrences are reported iaw RA 141020, Civil Air Publication 382 and the HoE is informed.

Guidance Material

1026(8)


49. The list of responsibilities in AMC to RA 1026(8) does not preclude HoE from assigning the AS(RF) additional responsibility that supports the safe operation of Air Systems.

33 Refer to RA 1010(1): Head of Establishment - Classification Tier of Site, Establishment, Base or Building – where recreational flying is the primary activity refer to Tier 2 site, establishment, base or building classification to assist with MRP compliance.