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TreatmentPlanningSystemRFP MoffittCancerCenterv5 1
H.LeeMoffittCancerCenterandResearchInstitute,Inc.
RequestforProposal19-01-SSPBeamRadiationTreatmentPlanningSystemfor
RadiationTherapyPatients
TreatmentPlanningSystemRFP MoffittCancerCenterv5 2
TableofContents
1 ExecutiveSummary..............................................................................................................................4
1.1 MoffittCancerCenterOverview..................................................................................................4
1.2 RadiationTreatmentPlanningSystemOverview.........................................................................4
1.3 RFPPurposeandObjectives.........................................................................................................4
2 RequestforProposalProcess...............................................................................................................4
2.1 RFPContents................................................................................................................................4
2.2 RFPTimeline.................................................................................................................................5
2.2.1 VendorPre-SubmissionConference.....................................................................................5
2.3 ResponseRequirements...............................................................................................................5
2.4 AwardCriteria..............................................................................................................................5
3 RFPQuestionsandRequiredSolutionRequirements..........................................................................6
3.1 CompanyInformation..................................................................................................................6
3.2 SolutionOverview........................................................................................................................6
4 Business/FunctionalRequirements......................................................................................................6
5 Non-FunctionalRequirements.............................................................................................................8
6 ReportingRequirements......................................................................................................................8
6.1 TechnicalandArchitecturalRequirements..................................................................................9
6.1.1 General.................................................................................................................................9
6.1.2 ApplicationServers...............................................................................................................9
6.1.3 DatabaseServers..................................................................................................................9
6.1.4 Databases...........................................................................................................................10
6.1.5 Network..............................................................................................................................10
6.1.6 Workstations......................................................................................................................10
6.1.7 Integration..........................................................................................................................11
6.2 Security.......................................................................................................................................11
6.2.1 RatingInformation.............................................................................................................11
6.2.2 RiskManagementPoliciesandProcedures........................................................................11
6.2.3 NetworkSecurityandDataManagement..........................................................................11
6.2.4 RegulatoryandComplianceManagement.........................................................................12
6.2.5 PastCircumstances/Claims/Breaches................................................................................12
TreatmentPlanningSystemRFP MoffittCancerCenterv5 3
6.3 MaintenanceandSupport..........................................................................................................12
6.4 ImplementationandTraining.....................................................................................................13
6.5 Pricing.........................................................................................................................................13
6.6 VendorItemizedPricing.............................................................................................................13
Appendix1–VendorAcknowledgementFormIntenttoRespond...........................................................165
Appendix2–SupplierDiversityUtilizationandSubcontractingPlan.........................................................16
TreatmentPlanningSystemRFP MoffittCancerCenterv5 4
1 ExecutiveSummary
1.1 MoffittCancerCenterOverviewTheH.LeeMoffittCancerCenter&ResearchInstitute,Inc.(“MoffittCancerCenter”),locatedinTampa,Florida,beganoperationsin1986.Asanacademicandresearchmedicalcenter,MoffittCancerCenteristheonlyNationalCancerInstitute-designatedoncologyresearchinstituteinFloridaandoneoftheSoutheast'sleadingcancercenters.
Comprisedofaninpatientfacility,ambulatoryoutpatientsurgerycenter,ambulatoryclinics,acancerscreeningfacilityandresearchlaboratories,MoffittCancerCenteroffersasophisticatednetworkofservicesandtechnologiesthatassurethecitizensofitsregionconvenient,cost-effective,highqualityhealthcare.MoffittCancerCenter’sworkforceiscurrentlycomprisedofapproximately5300employees,700medicalresidents,600volunteers,and1000studentsandinterns.
1.2 RadiationTreatmentPlanningSystemOverviewMoffittCancerCenterisseekingareplacementofitscurrentRadiationTreatmentPlanningSystem(“TPS”)whichisusedtosimulate,calculate,andoptimizetheradiotherapytreatmentofpatients.ThemaintasksperformedintheTPSarelesionlocalizationandradiationplangeneration.TheTPSsystemsupportsapproximately15Dosimetrists,20RadiationOncologists,15Physicists,and4CT-Simulators.
1.3 RFPPurposeandObjectivesThepurposeofthisRequestforProposalistoreview,select,andimplementanexternalbeamradiationtreatmentplanningsystemthatprovidesoptimalperformanceandallowsforthemostadvancedtreatmentcalculationsandquickturnaroundtimeswithspecificobjectivesasfollows.
1. Utilizeupdatedtechnologyinfrastructuretoimprovesystemperformanceresultingin:
a. Minimizingdosecalculationtimeb. MinimizationofoptimizationtimeforIMRT/VMATc. Streamlinetreatmentplanningapprovalprocess
2. Utilizethenextgenerationofautomatedradiotherapytreatmentplanningtoimproveefficiencywhileassuringthatthebestpossibletreatmentplans,accordingtotheestablishedinstitutionalstandards,areconsistentlyachieved.
2 RequestforProposalProcess
2.1 RFPContentsThisRFPpackageincludesthefollowingdocumentsandcontents,whichrequireresponseaspartofthevendor’sproposalasindicated:
1. RequestforProposal(RFP)Document–requiresresponse2. SubmitcopyofW-9Form-requiresresponse3. VendorAcknowledgementForm(Appendix1)-requiresresponse4. SupplierDiversityUtilizationandSubcontractingPlan(Appendix2)–requiresresponse
TreatmentPlanningSystemRFP MoffittCancerCenterv5 5
2.2 RFPTimelineThisRFPshallbeconductedunderthefollowingtimeline,whichissubjecttochangeonlyuponpriorapprovalbytheMoffittCancerCenterPurchasingDepartmentandgrantedtoallvendors.
Event Date
IssuanceofBid 11/02/2018
ReturnofIntenttoBid 11/09/2018
VendorConferenceCall 11/13/2018
BidPackagesDuefromVendors 11/29/2018
AwardofBid TBD
Onthedateindicatedabovefor‘BidPackagesDuefromVendors’inthetimelinesectionofthisRFP,yourbidmustbereceived,viae-mail,pertheresponserequirementsbelow,bynolaterthan2:00p.m.
2.2.1 VendorPre-SubmissionConferenceMoffittCancerCenterwillconductavendorPre-SubmissionconferencecalltofurtherclarifyanddiscusstherequirementsofthisRFPonNovember13th,201812:00pm-1:00pmEST:800-206-6032.ConferenceID:7457113.
2.3 ResponseRequirementsAllresponses,proposals,communications,andcorrespondencerequiredduringtheRequestforProposalprocessmustbedirectedto:
Yourresponseshouldbeprovidedinelectronicformat.Allresponseswillbeconfidential.
Failuretoadheretothisrequirementmayresultinyourorganizationnotbeingconsidered.
2.4 AwardCriteriaTheawardofthisRequestforProposalissubjecttotermsandconditionscontainedhereinandanythatwillbedevelopedbyMoffittCancerCenterduringtheRequestforProposalprocesstoaugmentpurchaseorderconditionsofpurchase.
Qualityofservice,pricing,products,SupplierDiversityandothertermsofpurchasewillbeanintegralpartofthedecisionselectionprocess.
Ifyouareawardedthisbid,aguidelinewillbedevelopedthatwillquantify,monitor,andprovideaplanforcureofdeficiencieswhichshallinclude,butnotbelimitedto,reimbursementofpersonnelandadministrativecosts,monetaryassessmentforcontinualdeficiencies,andpossiblecancellationofagreement.
TreatmentPlanningSystemRFP MoffittCancerCenterv5 6
WereservetherighttoawardthisagreementinwholeorinparttothevendorthatcanbestmeetMoffittCancerCenter’sbusinessneeds.
MoffittCancerCenterassumesnoresponsibilityandbearsnoliabilityforcostsincurredbyaCompanyinthepreparationandsubmittalofaquoteproposalinresponsetothisRFP.
3 RFPQuestionsandRequiredSolutionRequirements
3.1 CompanyInformationPleaseprovidethecompanyname,address,city,state,zipcode,telephone,andfaxnumbers.Identifythename,title,address,phoneandfaxnumbers,ande-mailaddressoftheprimarycontactpersonforthisRFPresponse/project.Pleaseprovidedetailsonthefinancialstabilityofyourorganization.Pleaseprovideabriefoverviewofyourcompanyincludingnumberofyearsinbusiness,numberofemployees,productandservicesoffering,clientelemarketdescription,andanyparentcorporationsifapplicable.WhatattributesmakeyourcompanyanidealpartnerforMoffittCancerCenter?
3.2 SolutionOverviewPleaseprovideanoverviewofthesolutionproposal.Pleasegiveabriefoverviewoftheproductincludingdateoffirstlaunch,majordevelopments,andanypreviousownershipifapplicable.Whatisyourreleasescheduleformajorandminorproductupdates?Whatisthesoftwareversionofproposedsolution?Whenisthenextsignificantversionexpectedtobereleased?Candifferentversionsofsoftwareco-exist?Pleaselistanyindustryawardsthatyoursolutionhasreceived,theawardingparty,andthedatereceived.Pleaseindicatethetotalnumberofhealthcarecenter/systemimplementationsoftheproductinthelastthreeyears,thesizesoftheclientsandthenumberofusers.
4 Business/FunctionalRequirementsReq# DescriptionR1. Supportsthetreatmentplanningforthefollowingradiationmodalities:
• Forward-planned3D-CRT• Inverseplanning(IMRT/VMAT)• CranialStereotacticRadiosurgeryincludingsingle-Isocentermulti-targettechniques• ExtracranialStereotacticBodyRadiationTherapy• AdaptiveRadiationTherapy• 4DImagingandRadiationTherapy• Simplepointdose(Irregularfield)calculations• Electronisodose/MUcalculations
TreatmentPlanningSystemRFP MoffittCancerCenterv5 7
R2. Supportsthefollowingrolesandfunctions:• RadiationOncologist
o CT,PETandMRIevaluationo ROIcontouringo Identifyclinicalgoals
• Targetcoverage• Targethomogeneity• Targetconformity• Radiotherapyprescription
o MultiplanviewingandcomparisonbasedonisodosedistributionsandDVH-basedtargetcoverageandprioritizedclinicalgoalsinspreadsheetformat
o Electronicapprovaloftreatmentplansbasedonrolesandstandarddomaincredentials
• Physicisto Imageregistrationandfusion(rigidanddeformable)o Treatmentplanqualityreviewo Systemcommissioning
• Dosimetristo ContourOAR’so OARsparingo Treatmentplandoseoptimizationandcalculationo ExporttoR&Vo QATools
• Simulationo CT/MRsimulationsupporto ROIcontouring,IsocenterplacementandLAPlasercontrol
R3. Deformabledoseaccumulation.R4. Visualizationofbeamarrangementandapertures.R5. Photondosecalculationalgorithm(s):acceptablebyIROCHoustonforlungprotocols:
Superposition/Convolutionorbetter.R6. Electrondosecalculationalgorithm:MonteCarloorequivalent(PencilBeam/RedefinitionPencilBeam
explicitlynotacceptable).R7. Automaticplangenerationutilizingtemplates,protocolsandscripting.R8. Inverseplanningautomationsufficientlyrobusttoproducecomplex(e.g.HeadandNeck)treatment
plansconsistentlymeetingorbeatinginqualitythecurrentmanuallyoptimizedplansattheinstitution.R9. Supportsrigidmultimodalityanddeformableimageregistration(DIR).DIRaccuracytobequantifiedin
verifiabledetailalongthelinesifTG-132andsuitabilityforspecificsitesandtasksidentified(e.g.DosesummationinThorax,Targetcontouringforprostate,NormaltissuecontoursinH&N,etc.).
R10. Irregularfieldandsimplemechanismforopenfieldcalculations.R11. Filterandcomparemulti-planviewingbasedontargetcoverageandprioritizedclinicalgoals.R12. UtilizePareto-frontbasedtechnologywithdeliverabledose(WYSIWYG),tofacilitatereal-timeplanning
decisionmaking.R13. Bothoptimizationanddosecalculationspeedsshouldsubstantiallyexceedthoseofthecurrentsystem
atMoffitt.R14. Distributedcomputations.R15. IROC-protocolcompatiblephotoncalculationalgorithm.R16. MonteCarloelectroncalculationalgorithm.R17. Automatedcontouringandplanningtools.ModernapproachessuchasMachineLearning/AIare
desirableandshouldbeeitheravailableordocumentedinthedevelopmentcycle.R18. ObjectivescheckingwithcustomizableconstraintstablesandPDFprintofconstraintsverificationtable.R19. SupportselectronicMDtreatmentplanapproval(includingremoteaccess).DescribeifMDaccesson
TreatmentPlanningSystemRFP MoffittCancerCenterv5 8
hand-helddevicesispossible.R20. Forwardx-rayplanning:beamspreadsheet,interactiveweightadjustment,field-in-fieldsegmentedplan
support,site-specific(e.g.breast)tools.R21. FullDICOMRTcomplianceforexportandimportofDICOMimagingstudies(CT,MRI,PET),andDICOM
RTplan,structure,anddoseobjects.R22. DICOMimportofimages(CT,PET/CT,MR,4D-CT,andCBCT),ROIs,photonplans,electronplans,RTION,
brachytherapyRTplansanddoses.R23. DICOMRTexporttoR&VsystemsandanyotherDICOMRTarchives.Selectiveexportofstructures.R24. Templatefiltersincluded(inAppendixA)
IMRTTemplateFilters1. Machine2. #Beams3. Beamarrangements4. #Segments5. Maximumtotalmonitorunits(MU)6. Technique(SMLC,DMLC,singlearcVMAT,dualarcVMAT)7. Treatmentsetup8. Clinicalgoalsandpriorities9. Adjustdoseforparticularorgans(CTV,GTV,PTV)10. Protocol11. Targetdoseconformity12. Targetdosehomogeneity
R25. Deformablemulti-modalregistrationandfusion.R26. Adaptiveandauto-contouring.R27. Complexmotionmodeling.Real-timeorganmotionmodelingisincorporatedintotheradiation
treatmentplanforeachtreatment.
5 Non-FunctionalRequirementsReq# DescriptionNF1. CitrixapplicationanddesktopvirtualizationwithreceiverforWindowswith3Dview,compliantwith
MoffittInfrastructure.NF2. GPUutilizationforfasterdosecomputationsandoptimization.NF3. LINACandR&Vsystemagnostic.NF4. Backupandredundantsystems.NF5. Vendor-neutralbatcharchive/restore.NF6. Solutionshouldbecompatiblewithavirtualenvironment.
NF7. ThereshouldbeseparateClinicalandTest/Researchdatabases.Describethebusinesssolutionfornon-obsolescenceofhardwaresupportingtheTestdatabase.
6 ReportingRequirementsReq# Description
RR1. Pleaseprovideacceptancetestcriteria.RR2. AuditTrail.Doessystemprovideamechanismforauditingwhichusersaccessed/editedplansandwhen?RR3. Nostatisticalreportinghasbeenrequested.
TreatmentPlanningSystemRFP MoffittCancerCenterv5 9
6.1 TechnicalandArchitecturalRequirements
6.1.1 General1. Pleasedescribethesolutionarchitecture:
2. Doyouhavearchitecturaldiagramsandtechnicalspecificationsthatwecanreview?Ifso,pleaseprovidealong
withRFPresponse.• Includeallsystemcomponents(Application/databaseservers,authentication,network,database,
interfaces,browsers,desktop,reporting,etc.).3. Ifsolutioniscloudorremotehosted,whatisthelengthofdataretention?
• Istheapplicationand/ordatabaseenvironmentsingleormulti-tenant?• Ifmultitenant,whatsecuritycontrolsareinplacetoprotectagainstinformationbreaches?• Ifagreementisdiscontinued,dowehavetheabilitytodownloadallofourdata?
6.1.2 ApplicationServers4. Whatapplicationserverplatformsdoyousupport?
• WindowsServer2012(VM)____(Physical)_____• WindowsServer2012R2(64-bit)(VM)____(Physical)_____• WindowsServer2016(64-bit)(VM)____(Physical)_____• Other_______________________
Ifotherpleaseexplainwhy___________________________ Moffittpreferstomaintainavirtualmachineenvironment.IfyourapplicationdoesnotsupportVM,pleaseexplainwhy_____________
5. Whatanti-virusdoyousupport?
• Sophos____• Other__________________
o IfSophosisnotsupported,pleaseprovidedocumentationforexceptions__________________
6.1.3 DatabaseServers6. Whatapplicationserverplatformsdoyousupport?
• Linux5.x____• Linux6.x____• AIX6____• AIX7____• Windows2012R2____• Windows2016____• Other:________________________
Ifother,pleaseexplain:__________________________7. Whatanti-virusdoyousupport?
• Sophos• Other__________________
o IfSophosisnotsupported,pleaseprovidedocumentationforexceptions__________________
TreatmentPlanningSystemRFP MoffittCancerCenterv5 10
6.1.4 Databases8. Whatdatabaseplatformsdoyousupport?
• Oracle12.x____• Oracle11.2.x–Standard,EnterpriseEditions____• Oracle11.1.x–StandardandEnterpriseEditions____• SQLServer2012____• SQLServer2014Standard&BusinessIntelligence,andEnterpriseEditions____• SQLServer2016____• Other:_________________________
Ifotherpleaseexplainwhy___________________________
6.1.5 Network9. Servernetworkconnection:
• HowmanyNetworkInterfacesareavailable?____• HowmanyNetworkInterfacesarerequired?____• NetworkInterfaces:
o 10Mbpso 100Mbpso 1Gbpso 10Gbps
§ Copper§ Fiber
10. Whatwirelessstandardsdoyousupport?• 5GHz802.11a/n/ac____• 2.4GHz802.11b/g/n____• Other_______________________
o Ifotherpleaseexplainwhy___________________________11. Whatauthenticationmethodsdoyousupport?
• 802.11i(RSN)____o WPA2-EAP(TTLS,TLS,PEAP)____
• WPA2-PSK____• WPA-PSK____• WEP____• Other_______________________
o Ifotherpleaseexplainwhy___________________________
6.1.6 Workstations12. Whatinternetbrowsersdoyousupport?
• IE11____• Chrome____• Other__________________
o Ifotherpleaseexplainwhy___________________________13. WhatOperatingSystemsdoyousupport?
• Windows7• Other:____________________
o Ifother,pleaseexplainwhy_____________________
TreatmentPlanningSystemRFP MoffittCancerCenterv5 11
14. Whatanti-virusdoyousupport?• Sophos• Other__________________
o IfSophosisnotsupported,pleaseprovidedocumentationforexceptions__________________
15. Howmuchmemoryisneededtosupporttheapplication?
6.1.7 Integration16. Whatmethodsdoyouprovideforinterfacingtoothersystems?
• API____• ETL____• FTP____• HL7____• Other:_________________________
o Ifotherpleaseexplain___________________________
17. Haveyoudoneanyinbound,outbound,orbi-directionalinterfacestothefollowingsystems:(Pleaseprovidedetail)
• SoarianFinancials• RadNet(Cerner)• PathNet(Cerner)• Mosaiq
6.2 Security
6.2.1 RatingInformation1. Willtheapplicationcollect,receiveprocess,transmit,storeormaintainanyofthefollowingconfidential
information:PersonallyIdentifiableInformation(PII)orProtectedHealthInformation(PHI)?(Y/N)• ProtectedHealthInformation(PHI)?(Y/N)• Credit/DebitCardData/BankAccount#?(Y/N)• IntellectualProperty/MoffittBusinessInformation?(Y/N)• PersonallyIdentifiableInformation(PII)?(Y/N)(CustomerInfo,SSN,License#,Employee/HRinfo,etc.)
6.2.2 RiskManagementPoliciesandProcedures2. DoestheapplicantemployaChiefSecurityOfficers/ITSecurityPerson?
• NameofPrivacyofficer? • NameofSecurityofficer?
3. DoyouhaveanyofthefollowingwrittenPolicies/Procedures?Includethedateoflastrevision?• PrivacyPolicy?• NetworkSecurityPolicy?• AcceptableUsePolicy?
6.2.3 NetworkSecurityandDataManagement4. Doyouemployencryptionforthefollowing:
• Dataintransit?(Y/N)
TreatmentPlanningSystemRFP MoffittCancerCenterv5 12
Ifyes,typeused?• Dataatrest?(Y/N)
Ifyes,typeused?• Dateoflast3rdPartyPenetrationTest?• DateofLast3rdPartyPrivacyComplianceAudits?• WouldMoffittdatabestoredbytheapplicant’ssub-contractor?
Ifyes,name?• Willapplicantberesponsibleforsystemmaintenance?(Y/N)
Ifyes,isthereasystempatchpolicy?(Y/N)Ifyes,frequencyofvulnerabilityscanandpatchcycle?
• WillyouallowMoffitttoaudityoursecuritycontrols?
6.2.4 RegulatoryandComplianceManagement5. Doyouhaveincidentresponseplanandprocedures?(Y/N)6. AreyourequiredtoobtainSarbanes-Oxley(SOX)TypeIorTypeIIAudits?
• Ifyes,dateoflastaudit?
6.2.5 PastCircumstances/Claims/Breaches7. IsyourcompanyinvolvedinanActivebreachinvestigation?(Y/N)8. Haveyoueverhadaregulatoryproceedingorinvestigation?(Y/N)
• Ifyes,givedetails.9. Duringthepast5yearshaveyouhadanyprivacybreachincidentorcomplaint?(Y/N)10. Duringthepast5yearshaveyouhadanycomplaintsorlitigationpertainingaNetworkSecurityorPrivacy
Breach?(Y/N)
6.3 MaintenanceandSupport1. Describetheorganizationandstructureofyourtechnicalsupportservices.2. Describethesupportlevels/tiersprovidedbythevendor.3. Whatarethemethodsforcontactingtechnicalsupport?4. WhatarethestandardsupporthoursandServiceLevelAgreements(SLAs)?5. PleaseestimatethenumberofFTE’sthatwewillneedtoassigntothesolutionforproductsupport?Please
providedetail,rolesrecommendations,andnumberofresourcesperrole.6. Whatistheupgradeprocessandapproachformajorreleaseupgrades?Whatisthetypicalupgrade
implementationdurationforaclientofcomparablesizeandcomplexity?7. Whatisyourchangecontrolprocess?Whatcommunicationsareprovidedinadvanceofchanges?8. Whatisyourabilitytoretainhistoricaldataandperformdataarchival?Pleaseprovidedetail.9. Howarecustomerrequestsforenhancementsandcustomizationshandled?10. Doyoutrackorsurveyyourclientsontheservicesyouprovide?Ifyes,pleaseprovidetheoverallaverageclient
satisfactionscoresorotherexamplesofhowyoumeasureclientsatisfaction.
TreatmentPlanningSystemRFP MoffittCancerCenterv5 13
11. Describetheongoingsystemsupportprovidedbythevendor.
6.4 ImplementationandTraining1. Pleaseprovideyourgeneralimplementationstrategyforahealthsysteminstallationofcomparablesizeand
complexity.2. Whatisyourrecommendedimplementationmodel/approachandmethodologyforMoffittCancerCenter?
Pleaseincludedetailsonthefollowing:• Expectedimplementationlength• EndUserresourcerequirementsandcountfortheimplementation• ITandfunctionalanalystresourcerequirementsandcountfortheimplementation• ProjectManagementresourcerequirementsfortheimplementation• Pleaseprovidealistofthevendorpersonnelrolesandcountrequiredtoimplementthisproject• ApproachtoAnalysis• ApproachtoDesign• ApproachtoBuild• ApproachtoTesting• ApproachtoGo-LiveandGo-LiveSupportandresourcerequirements• Pleaseprovideanoverviewoftheinstallationschedule.Includemajortasksandtheir
duration/staffing/majordeliverables.3. PleasedescribethedocumentationandtrainingthatwillbeavailabletoMoffittCancerCenterusersanda
trainingoutline.Whatisthestandardmodelfortrainingtheimplementationteam?Whatisthestandardtrainingmodelfortheendusersattimeofgo-live?Whatisthestandardtrainingdurationforeach?
4. Doesyourcompanyprovidestafffortheimplementationdirectlyorsubcontracttopartnerfirms?• Pleasedescribeandlistanyproposedsubcontractors,ifany,andthescopeofworktheywouldperform.
5. Describeproposedtrainingfor:-RadiationOncologists-Physicists-Dosimetrists-SimulationTherapists
6.5 PricingWhatisyourlicensing/coststructure,typesoflicenses,lengthoflicenseterm,andlicensefeestructure?Howarechanges(additions,reductions)tothenumbersoflicenseshandled?Ex.AreTrue-upsperformed?(i.e.yearlyevaluationofendusers/licensestopaymenttiers)
6.6 VendorItemizedPricing
Thevendormustprovideaproposalwithmaximumcostfortheprojectbasedontheprojectasdescribedherein.Totheextentdesired,additionalrecommendationsandservicesoroptionsmaybeincludedasadditionstotheprojectonanoptionalbasis.TheseoptionalitemsshallbepricedseparatelyfromthisRequestforProposal.
TreatmentPlanningSystemRFP MoffittCancerCenterv5 14
Thissectionmustincludeallcostsassociatedwithacquisition,implementation,andongoingoperationoftheproposedsystemaswellasanynecessaryconversions,interfaces,andcustomizations.Providecompleteinformationregardlessofwhetheritisspecificallyrequested.
Note:Tofacilitatethecrossevaluationofvendorproposals,vendorsmustproposeacompletehardware/systemsoftwareconfigurationandshouldnotassumetheuseofexistingcomputerhardwareinfrastructure.Considerationofutilizingtheexistinghardware/systemsoftwarewilloccurduringcontractnegotiations.
MoffittCancerCenterwillmostlikelyrequestmoredetailsregardingyourcostproposalduringourproposalevaluationprocess.MoffittCancerCenterunderstandsthattheactualcostswillbedetailedinthestandardsystemcontract.Provideabreakdownofthefirm'srates,feesandchargesforservices;byphaseandfortotalproject,andaproposedpaymentschedule.Includeestimatesofanytravelexpensestobechargedaspartoftheprojectandtypicalreturnoninvestment(ROI)information,ifavailable.Anypayment/purchasealternatives,purchaseversuslicensing,etc.
TreatmentPlanningSystemRFP MoffittCancerCenterv5 15
Appendix1–VendorAcknowledgementFormIntenttoRespond
VendorAcknowledgementFormIntenttoRespond
SUBMITTO:[email protected](Fax)
RFPNUMBER:19-01-SSPRFPTITLE:BEAMRADIATIONTREATMENTPLANNINGSYSTEMFORRADIATIONTHERAPYPATIENTS
VENDORNAMEandMAILINGADDRESS:
INTENTTOBID:Yes______________No_______________(Ifunabletobid,indicatereasonbelow)
TELEPHONENUMBER:FACSIMILENUMBER:
VENDOR’SAUTHORIZEDCONTACTFORRFPNAMEE-MAIL
PleaseletusknowhowyouheardaboutthisRFP:__NotifiedbyPurchasing__CommunityorMWBEOrganization__MonitoringMoffittCancerCenterWebsite___Advertisement___Other:
SUPPLIERDIVERSITYINFORMATIONIsyourfirmacertified“Minority,Women-Owned,Veteran,ServiceDisabledVeteran-OwnedBusinessEnterprise”definedasabusinessconcernengagedincommercialtransactionsandisaleastfifty-one(51%)percentminority,woman,veteran,service-disabledveteran-owned,andwhosemanagementanddailyoperationsarecontrolledbysuchpersons?Yes________________________No____________________Ifyourfirmiscertifiedasa“Minority,Woman,Veteran,orServiceDisabledVeteran-OwnedBusinessEnterprise,”youmustprovideacurrentcopyofyourcertificatewiththisform,andprovidethenameofthecertifyingentityandcertificationdatesbelow:NameofCertifyingEntity______________________________CertificationDateBegins_____________________________Ends_____________________________Icertifythatthisresponseismadewithoutpriorunderstanding,agreement,orconnectionwithanycorporation,firm,orpersonsubmittingaresponseforthesamematerials,suppliesorequipment,andisinallrespectsfairandwithoutcollusionorfraud.IagreetoabidebyallconditionsofthisresponseandcertifythatIamauthorizedtosignthisresponseforthevendorandthatthevendorisincompliancewithallrequirementsoftheRequestforQualifications.
__________________________________________________________________________________________________________SignaturePrintedNameandDate
TreatmentPlanningSystemRFP MoffittCancerCenterv5 16
Appendix2–SupplierDiversityUtilizationandSubcontractingPlan
SUPPLIERDIVERSITYUTILIZATIONANDSUBCONTRACTINGPLANREQUIREMENTMoffitt Cancer Center recognizes the importance of supplier diversity in all aspects of our business andprocurement practices and actively encourages the development, utilization and economic growth of certifiedMinority, Women, Veteran and Service Disabled Veteran-owned Business Enterprise(MBE/WBE/VBE/SDVBE).Centraltothis initiative istheinclusionandparticipationofadiversegroupofvendorsdoing business withMoffitt Cancer Center and as such,Moffitt Cancer Center encourages the participation ofMBE/WBE/VBE/SDVBEsinitsprocurementprocessbothattheprimevendorlevelaswellasatthesubcontractorlevelof itsprimecontracts.MoffittCancerCenter iscommittedtoacomprehensiveSupplierDiversityProgramthatensuresmaximumopportunitiesexistforsuchdiversebusinessesRFP responses should include bidder’s ability to provide fifteen percent (15%) spend with Minority, Women,VeteranandServiceDisabledVeteran-ownedBusinessEnterprise(“MBE/WBE/VBE/SDVBE”)relatedtothespecificcommodityorservicesidentifiedintheproposal.MoffittCancerCenterisanequalopportunitycorporation,and,as such, strongly encourages the lawful use of certifiedMBE/WBE/VBE/SDVBEs in the provision of services byprovidinga fairandequalopportunity tocompete for,or forparticipation in,providing services.MoffittCancerCenterbelieves inequalopportunitypracticeswhichconformtoboththespiritandtheletterofall lawsagainstdiscrimination,andiscommittedtonon-discriminationbecauseofrace,creed,color,sex,age,nationalorigin,orreligion.TobeconsideredforinclusionthepotentialbiddercommitstoMBE/WBE/VBE/SDVBEsParticipation.
Thesuccessfulbiddershallendeavortoprovidefifteenpercent(15%)spendwithMBE/WBE/VBE/SDVBErelatedtothe specific commodity or services identified in the proposal. A certification letter from any of the followingagencieswillberequiredofanybidderand/or identifiedsubcontractorclaimingMBE/WBE/VBE/SDVBEstatusatthetimeoftheRFPresponse.
MoffittCancerCenteracceptsallLocal,StateandFederalGovernmentagenciesMBE/WBEcertifications,includingthefollowing:
• CityofTampa• HillsboroughCounty• StateofFlorida• SmallBusinessAdministration(SBA)8AProgramCertification
OtherMBE/WBEcertificationsacceptedinclude:
• FloridaStateMinoritySupplierDevelopmentCouncil(FSMSDC)• NationalMinoritySupplierDevelopmentCouncil(NMSDC)®ionalaffiliates• Women’sBusinessEnterpriseNationalCouncil(WBENC)• NationalWomenBusinessOwnersCorporation(NWBOC)
Veteran&ServiceDisabledVeteran(VBE/SDVBE)Certification/Verificationaccepted:
• DepartmentofVeteransAffairs• StateofFloridaOfficeofSupplierDiversity
Pleaserespondtothesectionbelow:Supplier Diversity Utilization and Subcontracting Plan Requirement: Moffitt Cancer Center recognizes theimportanceofsupplierdiversityinallaspectsofourbusinessandprocurementpracticesandactivelyencouragesthe development, utilization and economic growth of certifiedMinority,Women, Veteran and ServiceDisabledVeteran-owned Business Enterprise (MBE/WBE/VBE/SDVBE s). Central to this initiative is the inclusion andparticipationofadiversegroupofvendorsdoingbusinesswithMoffittCancerCenterandassuch,MoffittCancer
TreatmentPlanningSystemRFP MoffittCancerCenterv5 17
Center encourages the participation of MBE/WBE/VBE/SDVBEs inits procurement process both at theprimevendorlevelaswellasatthesubcontractorlevelofitsprimecontracts.MoffittCancerCenteriscommittedtoacomprehensiveSupplierDiversityProgramthatensuresmaximumopportunitiesexistforsuchdiversebusinesses.SupplierDiversityUtilization and Subcontracting Plan - Vendors responding to this solicitation are required tosubmitaSupplierDiversityUtilizationandSubcontractingPlanfordiversesupplieropportunityandparticipationofcertifiedMBE/WBE/VBE/SDVBEs with their proposal. The Supplier Diversity Utilization and Subcontracting Plansubmittedmustincludethefollowing:
• ProvideaDescriptionofyourSupplierDiversityProgram.DescriptionofSupplierDiversityPlansubmitted:__________Yes__________No
• WhatpercentageofspendwithMBE/WBE/VBE/SDVBEsisprojectedforthespecificcommodityorserviceoutlinedinthisRequestforProposal(RFP):___________________(%).
• Outlinetheplanforachieving1st tierspendwithMBE/WBE/VBE/SDVBEsand identifythepercentageofspend:___________________(%).
• Outlinetheplanforachieving2ndtierspendwithMBE/WBE/VBE/SDVBEsandidentifythepercentageofspend:___________________(%).
• AlistofthecertifiedMBE/WBE/VBE/SDVBEsthatwillbeutilizedas2ndtiersubcontract(s)ListingProvided:__________Yes__________No
**Note: Your RFP submittalmust include your response that addresses the Supplier DiversityUtilization andSubcontractingPlanoutlinedabove.
Reports -Thesuccessfulbidderwillbe required toprovidemonthlySubcontractExpenditureReports toMoffittCancer Center identifying certified MBE/WBE/VBE/SDVBE participation that lists total payments made tosubcontractor(s) until 100% completion/delivery of the specific commodity or services outlined in this RFPfinalized. The report shall include thenames,addresses, typeof serviceor commodityprovided,dollaramountpaid,paymentdate,FEID#,nameofcertificationentity,businessclassification,andcopyofvendorcertificationforeachvendoridentifiedinthereport.AllSubcontractorExpenditurereportsarealsorequiredtobeturnedinwithall pay applications/invoicesand a copy sent toDesireeHanson,Manager, SupplierDiversity Program via [email protected].
• VendoragreestoprovidemonthlySubcontractExpenditureReportswithsubmittalofeverypayapplication/invoice:__________YES__________NO