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Request for Proposal for
Fabrication and Installation
of Signages
(Common Branding under CSC 2.0 Project)
Page 2 of iv RFP for Fabrication and Installation of Signages
SCHEDULE OF FINALISATION OF BIDS*
• Floating of Request for Proposal : 31-01-2017
• Seeking of Clarifications (By e-mail)
•
• ) (By) :
22-02-2017
• Last day for Receipt of Bids (1500 Hrs.) : 04-03-2017
• Opening of Technical Bids (1600 Hrs.) : 04-03-2017
• Finalisation of Technical Pre-qualification : 04-03-2017
• Technically Pre-qualified Proposers to make Technical
Presentations (1100 Hrs.) :
06-03-2017
• Finalisation of Proposers for Opening of Financial Bids : 06-03-2017
• Opening of Financial Bids (1100 Hrs.) : 06-03-2017
• Award of the Work, Signing of the Agreement and
Start of Execution of the Work : 06-03-2017
* The indicated timelines are estimated and may be subject to change.
CONTENTS
Section Particulars Page No.
Schedule of Finalisation of Bids ii
Disclaimer iv
I The Work and Execution 1
II The Proposers and Bids 5
III General Terms and Conditions for the Proposers 13
IV Schedule of Rates 17
ANNEXURE - I : Agreement 19
Exhibit -1 : Details of the Proposers 21
Page 4 of iv RFP for Fabrication and Installation of Signages
DISCLAIMER
All information contained in the RFP, to be subsequently provided / clarified
are in good faith. This is not an agreement and is not an offer or invitation
to enter into an agreement of any kind with any party.
NIESBUD reserves the right to cancel the RFP and / or invite afresh with or
without amendments to the RFP, without liability or any obligation for such
RFPs and without assigning any reason.
Page 1 of 22 RFP for Fabrication and Installation of Signages
SECTION - I
THE WORK AND EXECUTION
1.0 BACKGROUND
The Work is being executed by The National Institute for Entrepreneurship
and Small Business Development (NIESBUD) on behalf of the CSC e-
Governance Services Limited, New Delhi, Department of Electronics &
Information Technology (DeitY), Ministry of Communications and
Information Technology, Government of India.
The Company is the Special Purpose Vehicle (SPV) for implementing
the Common Services Centre Scheme which is a part of the ambitious
National e-Governance Plan (NeGP). The Common Services Centres
(CSCs), to be set-up/implemented under a Public Private Partnership
(PPP), have been positioned as front end delivery outlets for delivery of
Government as well as Private Sector Services. Basically, CSC is an outlet
operated (and mostly owned) by a Village Level Entrepreneur (VLE).
2.0 CSC 2.0 PROJECT
2.1 The CSC 2.0 Project has been formulated by the Ministry of
Communications and Information Technology in pursuance of the
Government’s commitment to set-up CSCs in all 2.5 lakh Gram
Panchayats to provide the Services in rural areas under the Digital India
Programme.
3.0 COMMON BRANDING FOR CSCs
The design and appearance of the Common Services Centre’s shop
front and its signage has a big impact on persons visiting these Centres.
The Project provides that CSCs will have a common national branding
along with State/UT co-branding to ensure a standardized nation-wide
user experience.
DeitY has approved the Common Branding Logo. The Project provides
for assistance to each authenticated VLE for display of Common
Branding at the CSC.
The Signages comprised in the RFP are being got fabricated as a part
of this assistance under the Project.
4.0 STATES OF IMPLEMENTATION
The RFP is for fabrication, supply and installation of Signages in the
following States as per numbers indicated against each of them :-
Page 6 of 22 RFP for Fabrication and Installation of Signages
Sl.No. State(s) No. of Signages
a) Uttar Pradesh 7,815
b) Punjab and Haryana 2,115
c) North Eastern States 1,170
While the above numbers represent Signages to be fabricated and
commissioned during the current year, the Institute reserves the right to
engage the same Vendor(s) for fabrication etc. of the Signages for the
year 2017-18 as well either for these States or others which may be
assigned to the Institute from time to time.
5.0 SPECIFICATIONS OF SIGNAGES [SIZE 6 FEET (W) × 3 FEET (H)]
5.1 The Signages have to be hosted on a iron frame with flex printing along
with appropriate light arrangements as per the Specifications mentioned
in Annexure-2.
6.0 SCOPE OF WORK
The scope of Work comprises of :
• Understanding the Guidelines of the Common Branding Scheme of
the Project.
• Fabrication of the Signages as per specifications prescribed.
• Delivery of the Signages at the designated point(s) in each District.
• Warranty/Guarantee cover for a period of one year from the date of
respective installation (on all the items except the normal wear and
tear). However, different components of the Signages will carry the
Manufacturers' respective Guarantee/Warranty. The Vendor will duly
assist NIESBUD in enforcing the same as may be required from time
to time.
During the period of Guarantee/Warranty, the concerned
defective or non-functional component will be replaced within 3
working days of receiving the information in this regard.
NIESBUD shall place different Order(s), upon the Vendor(s) in consonance
with the phased delivery as above with each subsequent Order
immediately following the successful delivery of the earlier lot.
However, all such Orders shall represent a continuum under the
Agreement.
Page 3 of 22 RFP for Fabrication and Installation of Signages
7.0 UNDERSTANDING THE SCOPE OF WORK AND SEEKING CLARIFICATIONS
The Proposers, in their own interest, are advised to go through all the
relevant details of the Request for Proposal and expectations from them
before submitting the Bids.
While all the relevant details have been incorporated in the following
Sections, the Proposers may ask for further details/clarifications through
sending an e-mail at [email protected] latest by 22.02.2017
which will be replied within 02 days.
All Clarifications sought and provided will form an integral part of the
Agreement to be executed with the Vendor(s).
8.0 DELIVERY OF THE SIGNAGES
The Signages will be delivered at a central place of the concerned District
in the State.
The details of the Delivery Points at different places will be intimated
coinciding with award of the Work.
9.0 DELIVERY SCHEDULE
The Vendor(s) shall scrupulously follow the following delivery Schedule :
Sl.
No.
State(s) Total No. of
Signages
Lots/Phases
(No. of Signages)
Delivery/Installation
Date
1. Uttar Pradesh 7,815 1500 15.03.2017 1500 18.03.2017
1500 22.03.2017
1815 25.03.2017
1500 28.03.2017
2. Punjab and
Himachal Pradesh
2,115
750
20.03.2017
750 25.03.2017 615 28.03.2017
3. North Eastern
States 1,170
585
25.03.2017
585 28.03.2017
The delivery shall include the installation and commissioning of the
Signages at the designated places.
The details of places of installation and commissioning shall be duly
intimated at least 03 days prior to the scheduled delivery.
9.4. The Institute may assist in inter-state transfer of the finished Signages
only through making available documentation as may be required by the
designated authorities for the purpose of transfer from one State to the
other.
Page 8 of 22 RFP for Fabrication and Installation of Signages
SECTION - II
THE PROPOSERS AND BIDS
1.0 ELIGIBILITY CONDITIONS FOR PROPOSERS
The Proposer should be either a Firm or Company with fabrication or
assembly of Signages (illuminated) as its principal business.
The Proposer should be in existence for at least the last three years.
The Proposer should have its own Unit for fabrication (composite) or
assembly of the Signages of similar nature.
The Proposer should have minimum average annual turnover during the last
three years from fabrication and assembly of Signages business
: as per details given below :-
(Rs. in Lakh)
• In case of Bids for U.P. 500
• In case of Bids for Punjab and Haryana 130
• In case of Bids for North Eastern States 75
The Proposer should be registered under all the relevant Statutes for
execution of the Work.
The Proposer should not have been blacklisted by any Government/Public
Organization either of the Central Government or State Government(s).
2.0 CONSORTIUM
Consortium, not having more than 02 Members, are also eligible to submit
the Proposals.
Both the Members of a Consortium should fulfill the Eligibility Conditions
mentioned at 1.1 and 1.2 above.
However, one Member of Consortium may have its principal business
as advertising, marketing, outdoor publicity, printing of flex for signages
and fabrication, assembly & installation of glow sign boards.
Either Member may fulfill the Eligibility Condition mentioned at 1.3.
While both the Members should be registered under all the relevant
statutes, their combined turnover will be taken into account for determining
their eligibility in terms of Clause 1.4 above.
Neither Member should have been blacklisted for rendering any kind of
services by any Government/Public Organization either of the Central
Government or State Government(s).
Page 5 of 22 RFP for Fabrication and Installation of Signages
3.0 EARNEST MONEY DEPOSIT
The Earnest Money Deposit prescribed for submission of Bids for different
States is as follows :-
Rs. in lakh
• Uttar Pradesh 11.25
• Punjab and Haryana 3.20
• North-eastern States 1.80
The EMD, in the form of a Pay Order/Bank Draft drawn in favour of
"NIESBUD" payable at "NOIDA" is to be enclosed in Packet-I
(Technical Bid) failing which the Bid will be rejected summarily.
The EMD of the Proposers which have not been technically pre-qualified
will be returned within 07 days of decision thereof. No interest shall be
payable on the EMD.
The EMD of the Proposers may be forfeited if :
• The concerned Proposer withdraws the Bid during the prescribed
period of validity of the Rate(s).
• In case of the successful Proposer if it fails to sign the Agreement
on the date and time specified for the purpose or commence
execution of the Work from the agreed date.
4.0 PROPOSALS FOR DIFFERENT STATES
A Proposer is at Liberty to bid for a particular State (except in case of Punjab &
Haryana which have to be covered through one Proposal only) or more than one
State or for all the States.
In case a Proposer submits Proposal for more than one State, the
prescribed minimum average annual turnover for the last three years,
shall be aggregated for determining eligibility in terms of sub-clause 1.4
above.
For an example, if a Proposal is for the States of Punjab & Haryana
and North-eastern States, then such a Proposer’s (or of Consortium)
minimum average annual turnover should be Rs. 205 lakh (Rs. 130 + 75
lakh).
Similarly, the Earnest Money Deposit will also be aggregated and
submitted accordingly.
In the above example, the Earnest Money Deposit would be Rs. 5
lakh (Rs. 3.20 + 1.80 lakh).
Page 7 of 22 RFP for Fabrication and Installation of Signages
5.0 PREPARATION OF BIDS
The RFP must be downloaded from the Website of the Institute (No Hard Copies will
be made available).
The Proposers must complete and submit the RFP without making any
additions or alterations therein.
All entries by the Proposers should be in one ink and should be written in
a legible manner. Ideally, the desired details should be printed and
submitted.
All pages of the RFP shall be initialled at the lower right hand corner and
stamped by the authorised representative of the Proposer.
5.5 Incomplete, conditional and irrelevant Proposals/Bids are liable
to be rejected.
6.0 SUPPORTING DOCUMENTS
The Proposer(s) are to invariably enclose the following Supporting
Documents along with their Proposals for evidencing/authenticating
fulfillment of each of the Eligibility Conditions mentioned above :-
a) Firm or Company : Partnership Deed (Registered) or
Certificate of Incorporation of the
Company.
b) Principal Business : Copy of Partnership Deed or
Memorandum of Association of the
Company.
c) Fabrication Unit : i) A confirmation on the
Letterhead of the Firm or
Company about owing and running
fabrication (composite) or
assembly unit.
ii) The ownership/title papers of
the premises from which the said
Unit is running.
iii) In case of rented premises,
copy of the Rent/Lease
Agreement.
d) Turnover : Copies of Audited Books of
Accounts for the years 2013-14,
2014-15 and 2015-16.
Page 8 of 22 RFP for Fabrication and Installation of Signages
e) Registration under Statutes : Copies of all the registrations as
may be applicable e.g. VAT,
Service Tax etc.
f) Blacklisting : A confirmation on the Letterhead
of the Firm or Company.
In case of Consortium, the Proposal shall contain the Consortium
Agreement or Deed and the above documents, as may be applicable, in
respect of both the Members.
A Proposal without the above Supporting Documents is likely to be
rejected summarily.
All the Supporting Documents are to be enclosed in Packet-I : Technical
Bid.
7.0 AMENDMENT OF RFP
At any time, prior to expiry of the prescribed period for submission of the
Proposals, NIESBUD may, for any reason whatsoever, modify the RFP
through up-loading the same on the Website and may also suitably extend
the time limit for submission of the Proposals through placing the Extension
Notification on its Website.
The amendments thus notified will form an integral part of the Agreement.
The Proposer(s) will submit the Amendments also duly signed as per the
prescribed procedure, in Technical Bid (Packet-I).
8.0 SCHEDULE OF RATES
The Proposer(s) shall quote a single Rate per Signage which shall
hold good in respect of all the Signages for that State or for all the States,
as the case may be.
The Proposer if submitting Bid for one or more or all the States, is at
liberty to quote either a single rate applicable for all the States, different
Rates for each of the States or a common Rate which is good for two
States and a different Rate for other States.
The Rate quoted shall be inclusive of all the costs, charges etc. like
Fabrication, Delivery and Installation Cost, Sales Tax/VAT etc.
Nothing extra shall be payable than the quoted Rate under any
circumstances.
If anything extra is payable including Taxes on part of NIESBUD, the same shall
be clearly mentioned in the Schedule of Rates (Section IV).
Page 9 of 22 RFP for Fabrication and Installation of Signages
While filling the Rates, the Proposers shall ensure that there are no
discrepancies in the amount mentioned in figure and words.
In case of any discrepancy, that mentioned in words shall be taken
as final and biding.
9.0 SUBMISSION OF BIDS
The Bid shall be submitted in accordance with the procedure detailed in
the RFP. The specified documents shall be kept and sealed in separate
envelope(s) of appropriate size.
The Packet No. I : Technical Bid shall contain the RFP Document and the
copies of Supporting Documents as provided in Clause-6.0 above.
The Packet No. I shall also contain the prescribed Earnest Money Deposit.
The Packet No. II shall contain the Price/Financial Bid (Section IV : Schedule
of Rates) only, duly filled, in words and figure, signed and stamped.
The Bids should be duly signed with date by an authorised signatory of
the Proposer, sealed and witnessed. The proof of such authorisation, in
favour of the person signing the Bid, should also be submitted in Packet
No. I.
Both the Packets I and II should be put in a bigger outer envelope
superscribed as “Proposal for Fabrication and Installation of Signages
for : (Name of the State(s))”.
The Proposers should without fail mention clearly the State/States for
which the Proposal is being submitted on this bigger outer envelope
without which the Proposal may not be considered at all.
The Bids, duly completed, in the prescribed manner, should be deposited with the
Joint Director (Administration), NIESBUD against acknowledgement, not
later than 1500 Hrs. on 04-03-2017 at the Institute's Campus : A-23, Sector 62,
NOIDA.
NIESBUD at its sole discretion, may extend the date of submission of
the Bids through uploading the Extension Notification on the Website.
10.0 DELAYED/LATE BIDS
10.1 The Bids received after the closing hours of the prescribed date shall
not be entertained.
Page 10 of 22 RFP for Fabrication and Installation of Signages
11.0 OPENING OF THE BIDS
The Technical Bids shall be opened at NIESBUD at 1600 Hrs. on the
same day i.e. 04.03.2017 in presence of representatives of the Proposers
who wish to be so present on the occasion.
It is expected that the process of technically pre-qualifying the Bids/
Proposers will be completed latest by 06-03-2017.
The names of the Proposers which have been so pre-qualified will be up-
loaded on the Website the same day.
12.0 APPROACHING THE PROPOSERS FOR CLARIFICATION/ADDITIONAL
INFORMATION
NIESBUD reserves the right to approach any Proposer for seeking
clarifications/additional information primarily with a view to adjudge
eligibility to bid for the Work.
The Institute also reserves the right to inspect the Fabrication or Assembly
Unit of the Proposer(s) so as to satisfy itself about competence of the
concerned Proposer to timely execute and deliver the Work of this
magnitude.
13.0 TECHNICAL PRESENTATIONS
All the technically pre-qualified Proposers shall be invited for making
Technical Presentation at NIESBUD Campus at 11.00 A.M. on
06.03.2017.
All the concerned Proposers shall be individually informed over telephone
and e-mail about Technical Presentations besides their names being put
up on the Website of the Institute.
The Technical Presentations besides giving brief details about the
Proposer(s) should concentrate upon the technical and financial capacity
/capability to deliver the Signages as per the prescribed delivery schedule
and also as to how the Proposer(s) intend to handle multi-State delivery
(if applicable).
14.0 OPENING OF THE FINANCIAL BIDS
Based upon details in the Technical Bids and Technical Presentations
and their assessment by NIESBUD, it is expected that finalisation of the
Proposers for opening of the Financial Bids shall be completed on
06.03.2017 itself.
The Financial Bids of the finalised Proposers shall be opened at 4.00
A.M. on 06.03.2017 at NIESBUD Campus in presence of representatives
of the finalised Proposers who wish to be so present.
Page 11 of 22 RFP for Fabrication and Installation of Signages
All the concerned finalised Proposers shall be informed over telephone
and e-mail besides their names being displayed on the Website of the
Institute by evening of 06.03.2017.
The representatives of the Proposers who are present at the time of
opening of the Technical and Financial Bids shall sign the Register
evidencing their presence on the occasion.
15.0 CANVASSING
15.1 Canvassing in any form/manner in respect of the Proposal/Bid is strictly
prohibited and will result in summary rejection of the Proposal(s) / Bid(s)
of such Proposer(s) indulging therein.
16.0 RIGHT TO ACCEPT OR REJECT ANY OR ALL BIDS
16.1 NIESBUD reserves the right to accept, cancel or reject a Bid and to annul
and reject all the Bids at any time prior to award of the Work without
assigning any reason or incurring any liability/obligation to the Proposers
as regards communication of the grounds for such an action or otherwise.
17.0 PERIOD OF VALIDITY OF THE QUOTED RATES
17.1 The quoted Rates shall remain valid for a period of 30 days after opening
of the Financial Bids.
18.0 AWARD OF THE WORK
The lowest quoting Proposer shall be awarded the Work. However,
NIESBUD reserves the right to seek details/justification for Rate(s) which
are found to be too low and also to reject a bid if no satisfactory explanation
is forthcoming from the Proposer(s). In such a case, the Work shall be
awarded to the next lowest Proposer.
The successful Proposer shall be intimated about acceptance of its Bid
in writing.
The Letter of Acceptance will constitute part of the Agreement.
NIESBUD reserves the right to award the Work in a particular State to
more than one Proposer in view of exigencies of the Work at the lowest
rate approved for the State.
NIESBUD also reserves the right to enter into discussions with the
Proposer to whom the Work for a particular State(s) has been awarded
with a view to award it the Work in respect of some other State(s) for
which sufficient number of finalised Proposers are not available.
Page 12 of 22 RFP for Fabrication and Installation of Signages
19.0 SIGNING OF THE AGREEMENT AND START OF THE WORK
On receipt of the Letter of Acceptance, the successful Proposer shall
enter into an Agreement with the Institute on 01.03.2017.
The format of the Agreement has been given at ANNEXURE-I.
The date of Agreement shall be taken as the date of start of execution of
the Work.
20.0 PERFORMANCE GUARANTEE
The EMD of the Vendor shall be converted into Performance Guarantee
and will be released after satisfactory expiry of period of warranty/
guarantee of the Work.
The Performance Guarantee of the Vendor shall stand forfeited in
case of determination of the Agreement as provided under Clause 9.0,
Section-III.
The Vendor may however submit the Performance Guarantee in the form
of an unconditional Bank Guarantee in favour of NIESBUD valid for a
period at least till 30 days of expiry of the prescribed period of warranty/
guarantee of the Work.
In such a case, the EMD of the Vendor shall be released as soon as the
Bank Guarantee is received.
Page 13 of 22 RFP for Fabrication and Installation of Signages
SECTION - III
GENERAL TERMS AND CONDITIONS FOR THE PROPOSERS
1.0 PRE-DELIVERY INSPECTION
1.1 NIESBUD reserves the right to visit the Unit of the Vendor so as to verify
the quality of the materials etc. being used in fabrication and other
processes and satisfy itself about completion of the Work as per schedule
incorporated in the Agreement.
2.0 DESIGN, MATTER AND COLOUR SCHEME
NIESBUD shall provide the Design including Colour Scheme and Matter
of each of the Signages which shall be scrupulously followed by the Vendor.
The details in this regard are available at www.csc.gov.in which may be
taken as an initial reference point only.
3.0 DAMAGES DURING TRANSIT
3.1 The Vendor shall be solely responsible for replacing the Signages at its
own cost which get damaged during transit, storage or installation.
4.0 SUB-STANDARD/DEFECTIVE SIGNAGES
If any particular Signage, during the course of Pre-delivery or Delivery
Inspection is found to be fabricated/finished either with sub-standard
material (material other than as per the Agreement) or not as per the
approved Design/Layout, shall be rejected.
Such a Signage shall be immediately replaced by the Vendor at its own
cost.
The Vendor shall be allowed a maximum period of 02 days for effecting
the replacements.
5.0 LIQUIDATED DAMAGES
The timely delivery and installation of the Signages is one of the essences
of the Agreement and accordingly the prescribed Delivery Schedule shall
be scrupulously followed by the Vendor.
In case of delay, Liquidated Damages @ 1% (one) percent per day of
delay of total value of the affected lot/phase or the total value, as the case
may be, subject to a maximum of 5%, will be recovered from the payment
to be released to the Vendor.
In case the delay persists even beyond the period of 05 days, NIESBUD
shall have the right to terminate the Order for the entire affected lot/phase
Page 14 of 22 RFP for Fabrication and Installation of Signages
or the total value as the case may be in addition to any other remedy as
may be available to it on this account.
6.0 Release of Payment to the Vendor
The payment to the Vendor for each of the lots/phases or the total value,
as the case may be, after making the statutory deductions or the amounts
as become payable to the Institute, shall be released in the following
manner :-
• Upon satisfactory completion of Pre-Delivery 70%
Inspection of the concerned Lot/Phase
(Finished Signages only)
• Upon satisfactory Delivery
30%
The payment, shall, however, be released upon submission of the pre-
receipted Bill by the Vendor which shall be invariably accompanied by
the satisfactory Delivery/Installation Reports by the designated Officials
of NIESBUD or CSC Limited.
7.0 SUB-LETTING / SUB-CONTRACTING
The Vendor shall not Sub-let/Sub-contract the whole or part of the Work
under the Agreement.
The Vendor shall not be permitted to transfer rights and obligations under
the Agreement to any other person, body etc.
8.0 ABANDONMENT OF THE WORK
8.1 If the Vendor for any reason abandons the Work or becomes
incapacitated for performing or fails to perform the Work for any reason
not directly attributable to NIESBUD, the Vendor shall be liable to pay
such damages to NIESBUD as may be assessed by NIESBUD for
carrying out the Work through alternate arrangements besides incurring
liability as per the following Clause.
9.0 DETERMINATION OR RECESSION OF THE AGREEMENT
NIESBUD without prejudice to any other remedy available against the
Vendor in terms of the provisions of the Agreement or otherwise shall
have right to determine the Agreement after issuing a written notice to
the Vendor to this effect in any of the following circumstances :
i) If the Vendor commits breach of any of the terms of the Agreement;
ii) If the Vendor is found guilty of misrepresentation, concealment of
material facts etc.;
Page 15 of 22 RFP for Fabrication and Installation of Signages
iii) If the Vendor abandons the Work in terms of the previous Clause;
iv) If the Vendor fails to observe or perform any of the covenants of the
Agreement and such failure or non-performance has not been
remedied or set right within three days of this being brought to its
notice and
v) If there is delay of more than 5 days in delivery and installation in
terms of Clause 9.0 above.
If the Vendor has made itself liable for action under any of the cases
aforesaid, NIESBUD shall have powers to :-
i) Determine or rescind the Agreement and
ii) Engage any other Vendor to carry out the Work.
In such a circumstance, NIESBUD shall forfeit the Performance Guarantee
and be entitled to recover from the Vendor any amount by which the cost
of the Work through alternate arrangements shall exceed the amount that
would have been payable to the Vendor.
10.0 FORCE MAJEURE
The standard Force Majeure Clause subject to the express provisions of
this Clause shall apply and in such an eventuality, the rights and obligations
of the respective parties shall subject to the express provisions of the
Agreement, be determined in a mutually agreed manner.
Either party to the Agreement shall not be liable for non-performance of
its respective obligations under the Agreement from any Force Majeure.
However, the Vendor shall continue to make endeavours to execute the
Work as long as practical.
In the unlikely event of such a factor persisting even beyond a reasonable
period of time, either party shall have the right to terminate the Agreement
and the right and liabilities of the parties upon such termination shall be
determined in a mutually agreed manner.
11.0 GIFTS AND COMMISSIONS ETC.
Any graft, commission, gift or advantage given, promised or offered by
or on behalf of the Vendor(s) or other bodies or agent, officer, employee
or servant or anyone on their behalf in relation to this Agreement, shall in
addition to any Criminal/Civil liability which it may incur, render the
Agreement liable to be determined and make the concerned Vendor liable
to pay to NIESBUD for any loss or damage resulting from such cancellation
besides forfeiture of the Performance Guarantee.
Page 16 of 22 RFP for Fabrication and Installation of Signages
NIESBUD shall then be entitled to deduct the amount so payable from
any amount otherwise due to the Vendor under the Agreement.
12.0 SETTLEMENT OF DISPUTES
In the event of any dispute or difference whatsoever arising between the
parties out of or pertaining to any Clause of this Agreement including any
question relating to meaning and interpretation of this Agreement or any
alleged breach thereof, except those the decisions whereof have been
specifically provided in the Agreement, the same shall be settled as far
as possible by mutual discussions and consultations between the parties.
In the case of failure to resolve the difference/dispute in the above manner,
the same shall be referred to the sole arbitration of any person appointed
by the Director General of NIESBUD in terms of the Arbitration &
Conciliation Act, 1996.
The Award, if any, of the Arbitrator, so appointed, shall be final and binding
on both the parties.
If any question, difference or dispute still remains unresolved, the same
shall be subject to the jurisdiction of the Courts in the State of Delhi.
Page 17 of 22 RFP for Fabrication and Installation of Signages
SECTION - IV
SCHEDULE OF RATES
(On the letterhead of the Organsiation)
Sl.No. Particulars
1.
2.
Rate*
Taxes (if any)
(In Figure) (In Words)
* The different Rates for different States, if any, should be distinctly spelt out.
Authorised Signatory
Page 18 of 22 RFP for Fabrication and Installation of Signages
Page 19 of 22 RFP for Fabrication and Installation of Signages
ANNEXURE-I
AGREEMENT
This Agreement is executed on this day of 2017 between The National
Institute for Entrepreneurship and Small Business Development, a registered Society
under the Societies Registration Act, 1860 functioning under the administrative control
of the Ministry of Skill Development and Entrepreneurship, Government of India, operating
from A-23, Sector-62, NOIDA and being represented by its ........................................,
hereinafter referred to as NIESBUD, the Party of the First Part.
AND
(Brief description of the Vendor, the Party of the Second Part)
Whereas the First Party floated Request for Proposal for Fabrication and
Installation of Signages as a part of Common Branding under CSC 2.0 Project of the
Ministry of Communications and Information Technology, Government of India.
Whereas the Second Party represented to the First Party that it fulfils all the
prescribed eligibility conditions for the purpose and also willing to execute the Work in
terms of the Request for Proposal (RFP) floated for the purpose by the First Party.
Whereas the First Party based upon strength of the documents/claims made by
the Second Party, is prime facie satisfied about eligibility and capability of the Second
Party and has decided to award the Work to the Second Party.
Now both the Parties agree to the following:-
i) Responsibilities of the Parties
Both the Parties are committing to sincerely fulfilling their respective roles
and responsibilities to the fullest in order to execute the Work in accordance with the
RFP.
ii) Entirety of the Agreement
The Request for Proposal (RFP), Supporting Documents, Clarifications provided;
Amendments issued; Supplementary Information furnished by the Second Party if any;
the correspondence exchanged between the Parties regarding Award of the Work etc.
will form an integral part of the Agreement.
iii) Misrepresentation, Concealment of Material Facts etc.
If at any stage, it appears to the First Party that the Second Party has
misrepresented, submitted false documents or concealed any material information from
the First Party, it (the First Party) will have a right to immediately cancel the award of the
Page 22 of 22 RFP for Fabrication and Installation of Signages
Work to the Vendor and/or terminate the Agreement and take further appropriate action
including forfeiture of the Performance Guarantee as provided for in the RFP.
iv) Relationship of the Parties
Nothing in this Agreement shall be construed as creating a relationship of
partnership, joint venture, agency or employment between the Parties. Neither Party
shall be responsible for the acts or omissions of the other Party and neither Party shall
have the power or authority to speak for or assume any obligations on behalf of the other
Party.
v) Creating False Impression
The Second Party will not use the name and / or logo of the First Party, Ministry of
Skill Development and Entrepreneurship and/ or Ministry of Communications and
Information Technology in any publicity material etc. so as to create a false impression to
the public at large of association/recognition by these Agencies of any of the activities
being carried out by the Second Party except in reference to the Work being executed
by the Second Party under the Agreement.
vi) Governing Law and Construction
a) This Agreement shall be governed by and construed in accordance with all the
Laws of India.
b) Both the Parties agree that nothing contained in the Agreement will create any
legal obligation between the Parties.
In witness whereof, the Agreement has been signed by the Parties:-
For and on behalf of For and on behalf of the
NIESBUD Second Party
Name and Designation Name and Designation
Witnesses
1.
2.
Page 23 of 23
RFP for Fabrication and Installation of Signages
Annexure-2
Fascia
Flexible \ substrate - Flexible substrate should essentially have water mark
of the principal brand logo along with the product name.
The Properties will be as per Table given on the next page.
Manufacturer The manufacturers of the Flex and other material to be used should be
reputed manufacturers and 5 years warranty should be available for the
fascia materials (Flexible substrate) which the Vendor is going to use for
the Signages.
Sign Cabinet 1. MS square pipe(s) of 1" x 1" cross section & 18 gauge thickness & MS
square pipe(s) along with 1" x 1" cross section & 18 gauge thickness
as stiffeners. Painted with one coat of Anti-rust paint and 2 coats of
White enamel paint.
2. The box frame has to be covered from top, bottom, with 24 gauge &
back side covered with 26 gauge thick Gl sheets powder-coated in
white color.
3. Top panel should have drip cap with 25 mm extension and bend with
shearing machine for uniform look.
Tensioning Aluminum extrusion tensioning system for uniform tensioning of the sign
fascia:
1. Alan key aluminum extruded tensioning system.
OR
2. Milliken aluminum extruded tensioning system with rubber beading.
Electrical &
Accessories
1. 1 LED for every 8 sq.ft. along the length of the Signages.
2. LED has to be of Philips / Wipro / Bajaj make only.
3. Overlap between 2 LEDs must be minimum 75 mm to prevent dark
bands.
4. Cooper ballast Philips / Wipro / Bajaj make only.
5. ISI mark insulated wires to be used for connections.
6. Timer.
Page 22 of 22 RFP for Fabrication and Installation of Signages
Physical Properties (Flexible Substrate)
Property Metric Units (Range)
Service Temperature Change -250 to +700C
Light Transmission (Opacity) 24% - 26%
Tensile Strength Range Tear 16.0 kg/cm +/-0.2% Weft (Cross Direction) Tear
Warp (Machine Direction) 18.0 kg/cm +/-0.2%
Tensile Weft (Cross Direction) 27.0 kg/cm +/-0.2%
Tensile Wrap (Machine Direction) 27.0 kg/cm +/-0.2%
Weight 780 gram / meter square or 22.88 ounce
Characteristics Substrate Polyester scrim embedded in a white pigmented vinyl
Thickness 0.060 cm to 0.070 cm
Watermark Should be of original manufacturer of flexible
substrate and should be visible on the second surface
Safety Standard for Flexible Substrate Fire Standard (Universal or Local). A certificate from
the Manufacturer having followed the Standard will
be submitted
Page 23 of 23
RFP for Fabrication and Installation of Signages
Exhibit-1
• Basic Details :
DETAILS OF THE PROPOSERS*
1. Brief Organisation Profile including mention of principal businesses, work done
in past, indicative list of clients, work process, capabilities, etc.
2. Business Incorporation or Registration : Date and Place, Certificate of
Incorporation/Registration.
3. Head Office Address, Contact Number, Contact Person and Email Id.
4. Name, Contact Number and E Mail Id of CEO.
5. Name, Contact Number and E Mail Id of the Account Manager/SPOC.
6. Offices & Branches (if any) with contact details and name of representative(s).
7. Annual Turnover for the last 3 financial years (2013-14, 2014-15 and 2015-
16).
• Fabrication or Assembly Unit
8. Complete Address of the Unit.
9. Complete details of the Unit in terms of covered and open space(s), machines/
infrastructure, manpower strength etc. essential for executing Works of similar
magnitude.
• Organization Structure & Team :
10. Organization Structure of the Proposer.
11. How the Proposer addresses the multi location requirements?
• Work Done by the Proposers
12. Name and Number of the Works of similar kind and value executed by the
Proposer in the last 3 financial years.
* In case of a Consortium, the details are to be provided in respect of both the Members.
Page 22 of 22 RFP for Fabrication and Installation of Signages