RFP PS20161055 Provision of Weigh Scale Management and ... · RFP PS20161055 Provision of Weigh Scale Management and Point of Sale System List of Appendices: Appendix 1-A Site Layout

RFP PS20161055 Provision of Weigh Scale Management and Point of Sale System

List of Appendices:

Appendix 1-A Site Layout Diagrams (3 pages)

Appendix 1-B Workflows (8 pages)

Appendix 1-C Schematic Network Architecture (1 page)

Appendix 1-D Customer Types (1 page)

Appendix 1-E Roles (1 page)

Appendix 1-F Integrations (1 page)

Appendix 1-G Glossary (2 pages)

Appendix 1-A

Scal

eho

use

Kio

sk

Kio

sk

Scal

e

Scal

e

Scal

e

Scal

eLane 1Bypass

Lane 4 Cash

Lane 5Acct

Lane 3Cash

Lane 2Acct

Lane 6Bypass

VLF Lane Configuration

Lane 3Cash

Lane 2Cash

Lane 1Bypass

Lane 6Bypass

CurrentLanes

FutureLanes

Appendix 1-A

VSTS Truck Tunnel

Scale

Scale

Terminal

Scal

eho

use

Kio

sk

Kio

skScal

e

Scal

e

Scal

e

Scal

e

Lane 3Cash

Lane 4Acct

Lane 2Cash

Lane 1Acct

VSTS Lane Configuration

FutureLanes

Lane 3Cash

BypassLane 2Cash

BypassCurrentLanes

Appendix 1-A

KY Lane ConfigurationSc

aleh

ou

se

Scal

e

Scal

e

Aggregate Scale

Rubble Scale

Scal

eho

use

Appendix 1-B

Residential Dropoff / Pickups (AS-IS)R

esid

ent

Wei

ghm

aste

rC

ity

Hal

l

VLF and VSTS

Revenue Services

Facility

Facility

Enter Facility

Enter Inbound Scale

Admin Staff

Collect Resident Information

Enter Outbound Scale

Payment

ExitFacility

Offence?

Weight

Recall Transaction Information

Receipt

WeightFee

Calculation

N

Y

Daily Deposits

Daily Tonnages

Reconcile daily transactions Batch Input of

Revenue to Tempest

Pickup / Dropoff

Material Type(s)

Facility

Reconcile daily transactions Prepare Batch Input

of Revenue for Tempest

Appendix 1-B

Commercial Dropoffs (AS-IS)C

om

mer

cial

Hau

ler

Wei

ghm

aste

rC

ity

Hal

l

VLF and VSTS

Revenue Services

Facility

Facility

Enter Facility

Enter Inbound Scale

Admin Staff

Collect Commercial Information


Payment

ExitFacility

Offence?

Weight


Receipt

WeightFee

Calculation

N

Y

Daily Charges and Deposits

Daily Tonnages

Reconcile daily transactions Batch Input of

Revenue to Tempest

Dropoff

Material Type

Billing Account?

N

Weight

Receipt

FeeCalculation

Dropoff

ExitFacility

Y

Stored Tare?

Y

N

Appendix 1-B

CoV Transfers – Transfer Station to Landfill (AS-IS)C

oV

Ori

gin

Fac

ility

Lan

dfi

llLa

nd

fill

Ad

min

Internal transfer of materials

Enter Facility

Enter Scale

Receipt

Dropoff

ExitFacility

Collect Vehicle and Driver

InformationTare Weight Load Vehicle Weight

Enter Facility

ExitFacility

Verify load entries from VSTS

Appendix 1-B

CoV Transfers – Kent Yards (AS-IS)C

oV

Ken

t Ya

rds

Lan

dfi

llC

ity

Hal

l

Internal transfer of Aggregate or Rubble from Kent Yards to Landfill

Enter Facility

Enter Scale

Receipt

Dropoff

ExitFacility

Collect Vehicle and Driver

Information

Tare Weight Load Vehicle Weight

Enter Facility

ExitFacility

Material Type

All data in this step is currently held in Kent Yards custom applications,not the Weigh Scale Solution

Enter Bypass Lane

Deposit copy of scale ticket in

box

Financial Services (Internal)

Kent Yards System

Daily Tonnages & Materials Transfer Data to

WSS

FeeCalculation

Appendix 1-B

Kent Yards – Rubble (AS-IS)D

rive

rK

ent

Yard

s W

eigh

mas

ter

Cit

y H

all

Inbound material transactions for accounts & CoV Work

Enter Facility

Enter Rubble Scale

Weight Receipt

Dropoff

ExitFacility

Weight

Collect Work Order Info

Collect Vehicle Information

Stored Tare?

Dropoff

Enter Rubble Scale


Y

N

Receipt

Manual Entry of Weight


SAP

Manual Input of Tickets to SAP

Rubble Application

FeeCalculation

Appendix 1-B

Kent Yards – Aggregate (AS-IS)D

rive

rK

ent

Yard

s W

eigh

mas

ter

Cit

y H

all

Outbound material transactions for accounts & CoV Work

Enter Facility

Load Aggregate

ExitFacility

WeightCollect Work

Order Info

Collect Vehicle Information

Enter Aggregate Scale

Recall Stored Tare

Receipt


SAP

Internal Transfer to Inventory Mgmt

SAP

FeeCalculation

Appendix 1-B

CoV Commercial Pickups – Recycling (AS-IS)D

rive

rW

eigh

mas

ters

Cit

y H

all

Removal of recyclables from CoV property by commercial entities (Landfill and Transfer Station)

Enter Facility

Enter Inbound Scale

ExitFacility

Collect Commercial Information

Pickup Material

Weight

Material Type Weight



Stored Tare?

N

Y Receipt


Manual Input of Invoice to Tempest

FeeCalculation

After 2016 construction the Transfer Station recycling will be in a location that requires vehicles picking up materials to loop through the scales before and after pickup.

Appendix 1-B

Municipal Transfer Trailer Dropoffs – Metro Vancouver RFID (AS-IS)C

om

mer

cial

Hau

ler

Lan

dfi

llLa

nd

fill

Ad

min

Cit

y H

all

Transactions originating from Metro Vancouver Facilities – destination is Landfill

Metro Van RFID System at Landfill

Enter Facility

Enter RFID Bypass

Lane

Dropoff

ExitFacility

RFID Info relayed to Metro Van

Metro RFID Tag

Facility

File from Metro Van

Electronic file contains Date, Time, Vehicle Tag, Weights. Frequency is 2-3 weeks.

Upload entries to WSS


Transfer batch Invoice to Tempest

FeeCalculation

In 2016 we expect this process to be discontinued; Metro vehicles will use the regular Commercial workflow.

City Hall

City Hall Server

Dev/Test Server

Manitoba Yards

Spare VLF Server

Spare VSTS Server

VLF - Landfill

Report Printer

Inbound OutboundAdmin. Process

Back Wkstn

Live and

Spare

OfficeScalehouse

15480 kg 15480 kg

VLinx

Serial to Ethernet

USB- Ticket Printer- Signature Pad

- PIN Pad- Moneris Printer



Opto

PLC Interface

Traffic Controls Traffic Controls

Network Switch

Local Site Server

Microsoft Message Queue

VSTS – Transfer Station

Report Printer

Inbound OutboundAdmin. Process

Back Wkstn

Live and

Spare

OfficeScalehouse

15480 kg 15480 kg

VLinx

Serial to Ethernet





Opto

PLC Interface

Traffic Controls Traffic Controls

Network Switch

Local Site Server

Truck Tunnel

Outbound Scales (2)

15480 kg 15480 kg

VLinx

Serial to EthernetNetwork Switch

15480 kgSmartIndicator

Scoreboard

KY – Kent Yards (Planned)

Report Printer

Rubble Scale Aggregate ScaleAdmin. Process

Live and

Spare

OfficeScalehouse


Network SwitchLocal Site Server


Current Network ArchitectureAppendix 1-C

Weigh Scale Solution - Customer TypesPreface: For Information Only

This chart summarizes the characteristics of each customer type.

Customer Type Description Iden

tify

By

LP-L

icen

se

Plat

e or

RFI

D

WSS

Acc

tV

ehic

le L

ist

Mai

nten

ance

Aut

omat

ed S

cale

Stor

ed T

ares

Add

l Dat

a Co

llect

ion

Trac

king

Was

te A

sses

smen

ts

Not

es

City Waste Trucks City garbage packers RFID Y N Y Y

Zone,

Beat

Future (2017) values for Zone, Beat and Material Type

should be available using a web service call; trucks are

both left-hand and right-hand drive (impact on

Unattended lanes)

City Transfer Trucks

Moving waste from Transfer Station to Landfill or

Green Waste recycling partner RFID Y N Y Y Driver ID

Trucks are weighed at the Transfer Station; at the

Landfill they use the Bypass lane

City Engineering Vehicles

Streets, Sewers, Water trucks with Waste, Rubble

or Aggregate RFID/LP Y N Y Y

Work

Order opt

City - Other Vehicles Parks, Cemeteries, misc City vehicles LP/RFID Y N N N

City Contract Vehicles Moving rubble from Kent Yards to Landfill LP/RFID Y Y Y Y

Rubble trucks leaving KY for the Landfill are weighed at

KY, then use the bypass lane at the Landfill

Municipal Waste Trucks Other municipalities with accounts RFID/LP Y Y Y Y Route opt Municipality to maintain Vehicle List

Account Customers

Companies with City billing accounts; letter of

credit or bond RFID/LP Y Y Y Y

Project

Number

Available

credit,

Authorized

Cross-billing

Vehicles opt

Account Customers to maintain list of VehicleIDs

authorized to bill to their account (with material type,

date range). May include their owned vehicles, other

Account customer vehicles and Hauler vehicles.

Track available credit by decrementing when a load is

dropped; increment when a bill is paid (Tempest);

Haulers (Account)

Companies with no billing privileges, providing haul

services to Account Customers LP/RFID Y Y Y/N opt opt Hauler Customers to maintain Vehicle List

Commercial non-account

Mostly landscapers with compostable materials;

may be junk haulers or farm vehicles LP opt opt Y/N N opt

Generic "account". Track offenses and daily limits by

license plate.

Residential Metro Vancouver resident LP N N N N opt

Generic "account". Track offenses and daily limits by

license plate.

Recycling Partner

Picks up recyclable materials, e.g. mattresses,

metal, appliances LP Y Y Y/N Y Partner to maintain Vehicle List

Column Explanations

Identify By License Plate or RFID; where both are possible the dominant method is shown first

WSS Account Y if this customer type has a billing account or hauling account

Vehicle List Maintenance Y if the customer is responsible for maintaining the list of their own vehicles (with web portal)

Automated Scale Per vehicle approval to use Automated scale

Stored Tares Customer's vehicles may have stored tares

Additional Data Collection Extra data fields to collect

Tracking Other items to track routinely

Waste Assessments Potential to have a Waste Assessment

4/11/2016 Appendix 1-D Customer Types Page 1

Weigh Scale Solution - Expected RolesPreface: For Information Only Access / Functions Available to Role

<X> Limited functionality

Role Name Description

Encr

ypti

on K

eys

HW

Con

fig

SW C

onfig

Busi

ness

Rul

esCo

de D

efn

Lane

Def

ault

s

TX -

Cre

ate

TX -

Ope

n ed

itTX

- C

lose

d Ed

it

Log

Vie

ws

Repo

rt V

iew

sA

ccou

nt E

dit

Veh

icle

Edi

tO

ffen

ces

Was

te A

sses

smen

ts

System Administrator Full access; responsbile for encryption keys, configuration Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y

Support Administrator

Full access except for encryption keys; primary responsibility

for business rule setup and logic Y Y <Y> Y Y Y Y Y Y Y Y Y Y Y

Administrative User

Full editing , code definitions, simple fee calculation rule

adjustments <<Y>> Y Y Y Y Y Y Y Y Y Y Y

Weighmaster Scalehouse operations, full edit rights on Open transactions <script> Y Y

<same

day> Y Y Y Y

Yard Attendant

Updates Open transactions from the tipping area, using a

mobile device <Y> <Y>

Inspector

Imposes surcharges and fines on Open transactions from the

tipping area; communicates verbally with Weighmaster or

Yard Attendant

Supervisor

Approves clean fill and waste assessments for entry to

system by Administrative User; involved on severe Offences Y Y

Billing Account Contact

(Desired) View transactions, maintain Vehicle list, provide

online Billing Assignments for Hauler vehicles <Y> <Y>

Hauler Account Contact (Desired) View transactions, maintain Vehicle list <Y> <Y>

4/11/2016 Appendix 1-E WSS Roles

Weigh Scale Solution - System Integrations

The City will develop data exchange protocols with the systems listed below using middleware.

Please state how the proposed system will provide outgoing data and accept incoming data.

System Integrations Description Outgoing data Incoming data Notes

Tempest City billing system for Account

Customers; bills issued twice

monthly

Daily updates of account transactions,

after site reconciliation

Near real-time updates to Available

Credit when a bill is paid

Setup matching Account in WSS, copy

edits to WSS

Tempest is the City's system of record for billing.

Available Credit is to be tracked in the WSS

database such that customers who have exhausted

their credit are not permitted to continue dumping

waste.

SAP Inventory and Internal

Accounting

Daily updates for Rubble and

Aggregate material inventories at the

Kent Yards facility;

Daily material quantities and charges

by Work Order number;

Daily material quantities to Sanitation

by Beat

Work Orders are associated with City Engineering

Branch accounts; Beats are associated with the

Sanitation Branch account.

SAP General Ledger Daily financial updates

Hansen

aka Infor Public Sector

Internal Work Orders Near real-time source for valid Work

Order number, (future) by Vehicle ID

Operations staff input vehicle assignments daily with

Work Orders into the Hansen system. A vehicle may

be assigned to more than one Work Order for the

day.

Middleware: Microsoft BizTalk Server 2010

4/22/2016 Appendix 1-F System Integrations Page 1

Term DefinitionCity City of Vancouver

Clean Fill Clean fill includes dirt, clay or gravel (less than 10cm in size).

The City determines acceptable sources and quantities on a

case by case basis

Commercial Account Commercial business using its own or independent vehicles,

with a City account billed semi-monthly

Cross-billing Authorization

Letter

Authorizes one company to charge specific vehicle's

transactions to another company's account

Gross Weight The total weight of the vehicle, including contents

Hansen Municipal fleet register and work order system; now known as

Infor Public Sector

Hauler Hauling business billing to commercial account

Infor Public Sector (Hansen) Municipal fleet register and work order system

Inspector Waste inspector from Metro Vancouver, with the ability to levy

fines or surcharges based on inspection of a load at the

tipping place

Material types Categories of materials defined by regulatory and revenue

requirements; includes various types of waste, compost,

aggregates and commodities

Middleware Application used to routinely transfer data between disparate

systems; BizTalk

Net Weight The weight of the contents, not including the vehicle

Offence A contravention of the rules regarding materials, payment,

load safety or behaviour

RFID Radio Frequency Identification Device

SAP Enterprise Resource Planning (ERP) System used by the City

SOMAS City Sanitation Operations Management System

Supervisor Facility Supervisor wrt Tipping, Acceptable Materials,

Offences, Safety

Tare Weight The weight of the vehicle, not including the contents

Tempest Application for billing customers

Unattended Scale Means that a vehicle with a registerd RFID tag or License

Plate is able to use a driver's terminal to process an inbound

and outbound transaction without intervention by a

Weighmaster

Vehicle ID The front license plate of a vehicle, or vehicle plus trailer

combination

4/11/2016 Appendix 1-G Glossary Page 1

Waste Assessment Approved Waste Assessments permit the customer to

dispose of restricted material, e.g. asbestos, at a specific

facility, within a range of dates up to a maximum number of

loads per day or total quantity. Special handling requirements

are imposed where applicable.

Weigh Scale Facility Geographically distinct location containing one or more weigh

scales. The range of material types and customer types may

differ at each facility.

Weighmaster Scale House Operator

WMRR City of Vancouver - Waste Management and Resource

Recovery

Yard Attendant City employee who verifies material types and quantities at

the tip, monitors waste tipping or material pickup by

customers

4/11/2016 Appendix 1-G Glossary Page 2

Documents

RFP PS20161055 Provision of Weigh Scale Management and ... · RFP PS20161055 Provision of Weigh Scale Management and Point of Sale System List of Appendices: Appendix 1-A Site Layout