RFP Vijayawada

VIJAYAWADA MUNICIPAL CORPORATION

LETTER OF INVITATION

1. INTRODUCTION:

1.1 The Government of India has proposed to make some cities of India as slum free cities by upgrading the existing slums and preventing new slums by providing physical and social infrastructure facilities to slum dwellers under the project Rajiv Awas Yojana. Vijayawada is one of the selected mission cities to make a slum free city. This slum free city planning scheme will be implemented as per the guide lines of the Ministry of Housing and urban Poverty Alleviation, Government of India. The project would be sanctioned by the National Steering Committee under the chairpersonship of the Secretary, HUPA. A technical committee under the chairpersonship of Mission Director, RAY will guide the states through the formulation of operational guidelines in technical, costing, procurement of hardware/ software, planning and other aspects and will assist the National Steering Committee. Mission for Elimination of Poverty in Municipal Areas (MEPMA) would act as state level nodal agency for the project. States will be required to send detailed proposals seeking support under the slum free city planning under Rajiv Awas Yojana which will be considered by the Central Sanctioning and Monitoring Committee for RAY. The required sanctions and funds will be released by the Ministry of Finance/ Housing & Urban Poverty Alleviation.

1.2 Vijayawada Municipal Corporation (VMC) is in the process of preparation of required documents as prescribed in the guidelines of Rajiv Awas Yojana which includes identifying and prioritizing the vulnerable slums and segregation of slums into categories of hazardous (to be relocated), hill areas, model V slums and other slums which require infrastructure development and other documentation needed to the consultants in preparation of ‘GIS based Slum Free City Development Plan’ and related Detailed Project Reports. The VMC has proposed 109 slums in all the above categories to an extent of 9.27 sqkm with a slum population of nearly 3 lakhs. The list of slums and relevant features are given in Annexure. Certain new slums will be added and required development proposals for those slums are also to be included in the DPR. These new slums would be taken up in the subsequent phases.

1.3 The preparation of Detailed Project Report (DPR) for providing/upgrading physical and social infrastructure facilities in identified slums duly carrying out gap analysis duly following guidelines of Rajiv Awas Yojana (RAY) is also part of it and VMC invites Technical and Financial Bids from the short listed consultants. The GIS based Slum Free City Development Plan with GPS technology and Detailed Project Reports would be prepared by the consultant. The scrutinized documents by the state level nodal agency would be apprized before central Screening and Monitoring Committee for approval and getting funds from the Ministry of HUPA, GOI.

1.4 Preparation of GIS based Slum Free City Development Plan in Vijayawada City under Rajiv Awas Yojana includes preparation of GIS based town map and slum maps duly incorporating existing and proposed environmental infrastructure like water supply, Under Ground Drainage, roads, drains, street lighting etc., and social infrastructure like urban health centers, schools, community halls, ILCS, community toilets etc., housing and proposing appropriate development model for housing and infrastructure as per the guide lines of Ministry of HUPA, Government of India, socio economic survey, biometric survey and total station survey in slums, preparation of slum MIS and integration with GIS conceptual design reports for strengthening rehabilitation and extension of all infrastructure facilities etc., including detailed hydraulic and structural designs and drawings of each component, detailed specifications of the proposals, estimates, cost analysis, data and detailed reports about the project and proposed components with their necessity and O & M cost etc. Proposals for the revenue rise and to develop a best development model for implementing the projects on prioritization".

1.5 The detailed objectives and scope of work is given in the TOR. The consultant should fallow specified activity of work in each section of TOR.

1.6 selection criteria has been given in data sheet and the waitage will be given to those consultants who posses experience in preparation of DPR for improving physical and social infrastructure in slum areas of major cities and work plan and methodology in response to the TOR and Qualification and competence of the key staff for the present assignment.

1.7 The Client has applied loan (Credit) from the Rajiv Awas Yojana, Government of India in Indian currencies towards the cost of Assignment and intends to apply the proceeds of this loan (Credit) to eligible payments under the contract for which this LOI is issued.

1.8 The Consultants may obtain Request for Proposals by paying Rs. 10,000/- towards the cost of Request for Proposals by way of Demand Draft (Non refundable) drawn in favour of Commissioner, VMC payable at Vijayawada and another Draft for Rs.1030/- in favour of Commercial Tax Officer, Vijayawada for issue of Request for Proposal.

1.9 The details containing Objectives, scope of work, Terms of Reference, Instructions to the Consultant and Conditions of Contract, data sheet, technical and financial documents to be submitted is available in the Request for Proposal for ready reference.

1.10 The original proposal Technical Proposal and Financial Proposal shall contain no interlineations or overwriting, except as necessary to correct errors made by the Consultants themselves. The person who signed the proposal must initial such corrections. Submission of letters for both Technical and Financial Proposals should respectively be in the format given in Appendix 1 & 2.

1.11 The Consultant shall furnish, Earnest Money Deposit equivalent to Rs. 5.00 Lakhs (Only) along with Tender documents (in cover ‘A’) in the form of a demand draft (payable at Vijayawada valid for 6 months) / bank guarantee in favour the Commissioner, Municipal Corporation, Vijayawada from any Scheduled Bank. And the successful bidder shall pay the balance EMD (2.5% of contract value Minus Rs. 5.0 Lakhs already paid) while concluding agreements.

Vijayawada Municipal Corporation - Rajiv Awas Yojana – Request For Proposal 2

2. SCHEDULE OF BID DOCUMENTS:

Issue of Request for Proposal - Dt. 04-10-2010 to 08-10-2010

Pre Bid meeting - Dt. 11-10-2010 at 11.00 am

Receipt of Bid Documents - Dt. 18-10-2010 up to 3.00 pm

Opening of Bid Documents - Dt. 19-10-2010 at 4.00 pm

Venue of opening of Bids - Chambers of Chief Engineer, Municipal Corporation, Jawaharlal Nehru Buildings, Vijayawada - 520001

2.1 If the office happens to be closed on the date of receipt of the bids as specified, the bids will be received and opened on the next working day at the same time and venue.

2.2 The Commissioner, VMC has right to reject, cancel any or all RFPs without assigning any reason thereof.

2.3 The selection of Consultant would be made on the basis of selection criteria explained in data sheet. The selected Consultant is expected to commence the assigned work on the date and at the location specified in data sheet and must be completed with in the stipulated time period.

3. CONFIRMATION OF RECEIPT:

3.1 We would appreciate you informing us by telex/facsimile that

i) Your receipt of the Request for Proposal.

ii) Whether you will submit a bid document or not.

Sincerely,

Sd/- G. YOHANCHIEF ENGINEER

MUNICIPAL CORPORATION, VIJAYAWADA.

PHONE NO. 9866514160FAX NO. 0866-2424338

Attachments:

1. Terms of Reference2. Appendix – 13. Appendix – 24. Annexure

// t.c.f.b.o //

EXECUTIVE ENGINEER - VIII


INSTRUCTIONS TO THE CONSULTANT

1. INTRODUCTION:

1.1 Vijayawada Municipal Corporation, having one million populations has been located on the banks of river Krishna in Andhra Pradesh. At present there are 109 notified slums existing in the in a staggered manner. The slum population is about 2,30,000 as per 2011 census. The central Government has proposed to make few vulnerable cities as slum free cities by improving social and environmental infrastructure and providing new housing schemes either relocation or in-situ development to the slum dwellers and bringing their living conditions to the same level that of other developed part of the city. Vijayawada is one of the selected mission cities to make a slum free city.

1.2 The Ministry of Housing and Urban Poverty Alleviation, Government of India have issued guide lines for preparing a Slum Free City Development Plan which includes preparation of GIS based town map and slum maps duly incorporating existing and proposed environmental infrastructure like water supply, Under Ground Drainage, roads, drains, street lighting etc., and social infrastructure like urban health centers, schools, community halls, ILCS, community toilets etc., housing and proposing appropriate development model for housing and infrastructure as per the guide lines of Ministry of HUPA, Government of India, socio economic survey in slums, preparation of slum MIS and integration with GIS conceptual design reports for strengthening rehabilitation and extension of all infrastructure facilities etc., including detailed hydraulic and structural designs and drawings of each component, detailed specifications of the proposals, estimates, cost analysis, data and detailed reports about the project and proposed components with their necessity etc., and O & M cost etc. Proposals for the revenue rise and to develop a best development model for implementing the projects on prioritization".

1.3 The Consultant shall be required to study the details of the RFP document and indicate a Contract Price for preparation of detailed Project report on slum free city development plan in VMC. The Contract Price shall comprise the consultancy charges for preparation of detailed investigation report including surveying, designing, estimating and preparation of GIS based Slum Free City Development Plan and detailed project report in prescribed slums in Vijayawada Municipal Corporation area.

1.4 The Consultant shall submit the details and specifications after getting work order conjunction. The Consultant shall be wholly responsible for all the details of the RFP, the physical and site conditions, the Consultancy methodology, etc.

1.5 It is expected from the Consultant, that he study the sites before preparation of report. If the Consultant finds any ambiguity, inconsistency, inadequacy or anomaly in the specifications and details furnished, the Consultant shall raise such matter in writing.


1.6 The sum and substance of the RFP shall be owned by the VMC, after the RFP is submitted. The Consultant shall feed the data to the VMC, which forms the basis of the RFP, and no claims shall lieu on the basis of the veracity of the specifications in the RFP Documents. The Consultant's responsibility with regard to verification of physical details of RFP.

1.7 Consultants are hereby invited to submit a technical and financial proposal for consulting services required for the Assignment named in the attached Data Sheet (referred to as "Data Sheet"). The proposal could form the basis for future negotiations and, ultimately, a contract between the firm and the Client named in the Data Sheet. A brief description of the Assignment and its objectives are given in the Data Sheet.

1.8 The assignment will be implemented in accordance with the phasing indicated in the Data Sheet. When the Assignment includes several phases, continuation of services for the next phase will be subject to satisfactory performance of the previous phases as determined by the Client.

1.9 To obtain first-hand information on the Assignment and the local conditions, it is encouraged to pay a visit to the Client before submitting a proposal and attend a pre-proposal conference if specified in the Data Sheet. Consultant’s representative must meet the officials named in the Data Sheet. Please ensure that these officials are advised of the visit in adequate time to allow them to make appropriate arrangements. Consultant must fully inform themselves of local conditions and take them into account in preparing proposal.

1.10 The Client will provide the inputs specified in the Data Sheet and will assist the Consultants in obtaining licenses and permits needed to carry out the services and make available relevant project data and reports.

1.11 It is to remind that in order to avoid conflict of interest situation: (I) any firm providing goods, works or services with which Consultants are affiliated or associated is not eligible to participate in bidding for any goods, works, or services resulting from or associated with the project of which this Assignment forms a part (other than the services and any continuation thereof); and (ii) any previous or ongoing participation with the project under a contract with the National Urban Renewal Mission of your firm, its professional staff, its affiliates or associates may result in rejection of your proposal. You should clarify your situation in that respect with the Client before preparing your proposal.

2. ELIGIBILITY & QUALIFICATION

2.1 This Invitation for RFP, issued by the Commissioner, Vijayawada Municipal Corporation (The VMC), is open to all contractors, firms, individuals, resource persons. Engineering Colleges, Consultancy Services are eligible to offer services.


2.2 Government-owned enterprises in the country may only participate on their own or as members of a consortium if they are legally and financially autonomous, operate under commercial law and not dependent agencies of the Government.

2.3 Consultants shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by any Competent Authority in the VMC and in accordance with ITC.

2.4 The consultant should be empanelled with Government of India for preparation of either CDP or DPR.

2.5 The consultant should have experience in preparing CDP/DPR for improving environmental and social infrastructure including housing in slum areas of major cities more than 5 lakh population and approved in GoI.

3. SITE VISIT

3.1 The Consultant, at the Consultant's own responsibility and risk is encouraged to visit and examine the Site of Works and its surroundings and obtain all information that may be necessary for preparing the RFP and entering into a Contract for Consultancy. The Consultant shall be deemed to have inspected and examined the Site and its surroundings and information available in connection there with and to have satisfied himself before submitting his RFP. The cost of visiting the site shall be at the Consultant's own expense.

4. AMENDMENT OF RFP DOCUMENTS

4.1 At any time prior to the deadline for submission of RFP, the VMC may, for any reason, whether at its own initiative, or in response to a clarification requested by the prospective Consultant, amend the RFP Documents.

4.2 The amendment will be notified in writing or by cable to all prospective Consultants that have received the RFP Documents and will be binding on them. Consultants are required to immediately acknowledge receipt of any such amendment, and it will be assumed that the Consultant in its RFP will take the information contained there into the account.

4.3 On order to afford prospective consultants reasonable time to take the amendment into account in preparing their RFP, the VMC may, at its discretion, extend the deadline for the submission of RFP.

5. DOCUMENTS

5.1 To enable the Consultants to prepare a proposal please find and use the attached documents listed in the Data Sheet. Consultants requiring a clarification of the Documents must notify the Client, in writing, before the proposal submission date as


mentioned in the LOI. Any request for clarification in writing, by cable, telex or Tele fax must be sent to the Client's address indicated in the Data Sheet. The client will respond by cable, telex or Tele fax to such requests and copies of the response will be sent to all invited Consultants.

5.2 At any time before the submission of proposals, the Client may, for any reason, whether at his own initiative or in response to a clarification requested by an invited consulting firm modify the Documents by amendment. The amendment will be notified in writing or by cable, telex, or Tele fax to all invited consulting firms and will be binding on them. The Client may at its discretion extend the deadline for the submission of proposals.

6. PREPARATION OF PROPOSAL

The Consultants are requested to submit a technical and a financial proposal. The proposal shall be written in the language specified in the Data Sheet.

6.1 Technical Proposal:

Consultants are expected to examine all terms and instructions included in the Documents. Failure to provide all requested information will at Consultants own risk and may result in rejection of your proposal. During preparation of the technical proposal, Consultants must give particular attention to the following.

6.1.1 The technical proposal must provide the following information, using, but not limited to the formats attached in the Appendix-1.

6.1.2 A brief description of the Consultant's organisation and an outline of recent experience on assignments of a similar nature. The information provided by the Consultants on each assignment should indicate, inter-alia the profiles of the staff provided, duration, contract amount and firm involvement.

6.1.3 Any comments or suggestions on the TORs, and a description of the methodology (work-plan) which the consultant propose to execute the services illustrated with bar charts of activities, Critical Path Method (CPM) or Program Evaluation Review Technique (PERT) type graphics.

6.1.4 The composition of the proposed staff team, the tasks would be assigned to each and their timing. Curricula Vitae (CV) recently signed by the proposed key professional staffer an authorized manager in the home office. Key information should include years with the firm, and degree of responsibility held in various assignments during the last ten years.

6.1.5 The consultant should furnish the client list and achievements, which includes the success stories of the clients and your contribution to particular activity of work.

6.1.6 The consultant should furnish the details of the business models and the best practices devised to clients and their impacts. The technical proposal must not include any financial information.

6.1.7 The consultant should submit the satisfactory completion certificate for each assignment carried out by consultant with signature of the competent authority of the client.


6.1.8 The consultant has liberty to submit the technical proposals and the methodology duly incorporating your proposals as maximum as possible and it should not be limited to the formats attached in the APPENDIX and TOR.

6.2 Financial Proposal

6.2.1 Financial proposal should be prepared using, but not limited to the formats attached in the financial proposals must take into account the tax liability, duties, VAT, service tax, income tax, NAC etc., and other revenant taxes and cost of insurance's specified in the Data Sheet.

6.2.2 Costs may be expressed in Indian rupees only.

6.3 Deadline for Submission of RFP

6.3.1 First Stage RFP must be received by the VMC not later than the time and date specified in the Letter of reference, and at the address given therein. Late RFP will be rejected.

Any RFP received by the VMC after the deadline for submission of RFP prescribed by the VMC, will be rejected and returned unopened to the Consultant. VMC's Right to Accept and to Reject RFP. The VMC reserves the right to accept or reject any RFP, and to annul the RFP process. It also here right to reject all RFPs at any time prior to award of contract, without thereby incurring any liability to the affected Consultant or Consultants or any obligation to inform the affected Consultant of grounds for the VMC's action.

6.4 Submission of Proposals

6.4.1 Consultants must submit one Technical Proposal and one Financial Proposal. Each proposal will be sealed in outer envelope which will bear the address and information indicated in the Data Sheet. The envelope must be clearly marked:

"DO NOT OPEN, EXCEPT IN PRESENCE OF THE EVALUATION COMMITTEE".

This outer envelope will include two separate envelopes, one clearly marked "Technical Proposal" and the other clearly marked "Financial Proposal".

6.4.2 The technical and financial proposal must be prepared in indelible ink and must be signed by the authorized representative of the consultants. The letter of authorization must be confirmed by a written power of attorney accompanying the proposals. The person or persons signing the proposal must sign all pages of the technical proposal and financial proposal.

6.4.3 The proposal must contain no inter lineation or overwriting except as necessary to correct errors made by the consultant themselves, in which case such corrections must be initialed by the person or persons signing the proposal.

6.4.4 Completed technical and financial proposal must be delivered on or before the time and data stated in the Data Sheet.


6.4.5 The Consultants proposal must be valid for the number of days stated in the ITC from the date of submission during which the Consultants must maintain available the professional staff proposed for the Assignment. The Client will make its best effort to complete negotiations at the location stated in the Data Sheet within this period.

6.4.6 The VMC will examine the RFP to determine whether they are complete, whether the documents have been properly signed and whether the RFP are generally in order. Any RFP found to be non-responsive for any reason or not meeting the minimum levels of the performance or other criteria specified in the RFP documents will be rejected by the VMC and not included for further consideration.

6.5 Period of Validity of RFP.

6.5.1 RFP shall remain valid and open for acceptance for a period of 180 days after the date of RFP opening. In exceptional circumstances, prior to expiry of the original RFP validity period, the Employer may request the Consultant for a specified extension in the period of validity. The request and the responses thereto shall be made in writing or by cable. A Consultant may refuse the request without forfeiting RFP security.

6.5.2 A Consultant agreeing to the request will not be permitted to modify the RFP, but will be required to extend the validity of RFP correspondingly. The RFP must be received by the VMC at the address specified in the RFP document no later than the time and date stated in the invitation.

6.5.3 The VMC may, at its discretion, extend this deadline for submission of RFP by amending the RFP documents in accordance with ITC Clause in which case all rights and obligations of the VMC and Consultants will thereafter be subject to the deadline as extended.

6.6 Proposal Evaluation

Selection will be based on the Quality and Cost Based Selection (QCBS) format. In the selection of Consultant, VMC will give due weightage to the technical capability and financial standings of the firm/ individuals.

Single stag procedure will be adopted in evaluating the proposals

l) Technical evaluation, which will be carried out simultaneously with the financial proposal

2) Financial evaluation: Firms will be ranked using a combined technical and financial score, as indicated below:

6.6.1 Technical Proposal

The evaluation committee appointed by the Client will carry out its technical evaluation applying the evaluation criteria and point system specified in the Data Sheet. Each responsive proposal will be attributed a technical score (St.)

6.6.2 The consultant should submit required documents and certificates supporting to all the items described in the clause 1.9 of datasheet for which points will be given.


6.6.3 The consultant should specify the key staff proposed for the assignment and their qualification.

6.6.4 The consultant should explain in detail about work plan and methodology in responding to Terms of Reference along with CPM & PERT charts for completion of project in time.

6.6.5 Financial Proposal

The evaluation committee will carry out its financial evaluation applying the evaluation criteria and points system specified in the data sheet. The lowest financial proposal (Fm) will be given a financial score (Sf) of 100 points. The financial scores of the proposals will be computed on relative ranking method.

6.6.6 Proposals will finally be ranked according to their combined technical (St) and financial (Sf) scores using the weights indicated in the "Data Sheet" S = St x T% + Sf x F%. The firm achieving the highest combined technical and financial score will be invited for negotiations.

6.7 Negotiations (Technical and Financial)

6.7.1 Prior to the expiration period of the proposal validity, the Client will notify the successful Consultant who submitted the highest scoring proposal in writing by registered letter, cable, telex or facsimile and invite to negotiate a contract. Negotiations normally take from two to five days. The aim is to reach agreement on all points and initial a draft contract by the conclusion of negotiations.

6.7.2 Negotiations will commence with a discussion of your technical proposal, the proposed methodology (work plan), staffing and suggestions may have made to improve the TOR. Agreement must then be reached on the final TOR, the staffing and bar charts, which will indicate activities, staff, periods in the field and in the home office, staff months, logistics and reporting. Special attention will be paid to optimise the required outputs form the Consultants within the available budget and to define clearly the inputs required from the Client to ensure satisfactory implementation of the Assignment. Changes agreed upon will then be reflected in the financial proposal, using proposed unit rates (no negotiation of the unit rates, including the man months rates).

6.7.3 Having selected consultant, among other things, on the basis of an evaluation of the proposed key professional staff, the Client expects to negotiate a contract on the basis of this staff named in the proposals and, prior to contract negotiations, will require assurances that this staff will be actually available. The Client will not consider substitutions during contract negotiations except in cases of unexpected delays in the starting date of incapacity of key professional staff for reasons of health.

6.7.4 The negotiations will be concluded with a review of the draft form of Contract. The Client and the consultant will finalize the contract to conclude negotiations.


6.8 Performance Security

6.8.1 The Consultant shall furnish, Earnest Money Deposit equivalent to Rs. 5.00 Lakhs (Only) along with Tender documents (in cover ‘A’) in the form of a demand draft (payable at Vijayawada valid for 6 months) / bank guarantee in favour the Commissioner, Municipal Corporation, Vijayawada from any Scheduled Bank. And the successful bidder shall pay the balance EMD (2.5% of contract value Minus Rs. 5.0 Lakhs already paid) while concluding agreements.

6.8.2 Failure of the successful Consultant to comply with the requirements of VMC shall constitute sufficient grounds for the annulment of the award .and forfeiture of the RFP security, in which event the VMC may make the award to the next lowest evaluated Consultant or call for new RFP.

7. NOTIFICATION OF AWARD

7.1 The contract will be awarded after successful Negotiations with the successful Consultant. If negotiations fail, the Client will invite the Consultant having obtained the second highest score to contract negotiations. Upon successful completion, the client will promptly inform the other consultant that their proposals have not been retained and return their financial proposals unopened.

7.2 The selected Consultant is expected to commence the Assignment on the date and at the location specified in the Data Sheet. Prior to the expiration of the period of RFP validity, the VMC will notify the successful Consultant in writing by registered letter or by cable, to be confirmed in writing by registered letter, that its Second Stage RFP has been accepted. The notification of award will constitute the formation of the contract, subject to the furnishing of a performance security in accordance with the provisions of financial conditions.

8. SIGNING OF CONTRACT AGREEMENT

8.1 AT the same time as the VMC notifies the successful Consultant has been accepted the VMC will send the Consultant the Contract Agreement provided in the RFP documents, incorporating all agreements between the parties. Within fifteen (15) days of receipt of the Contract Agreement, the successful Consultant shall sign consist of the following parts:

8.2 The Agreement Form;

The General Conditions of Contract: which set forth the relationship between the VMC and Contractor, their duties and responsibilities and_the precedence relationship between parts of the Contract.

i) The terms of the reference of Consultancy: which sets out the Scope of Service under the Consultancy, the payment terms,

ii) The schedules to the Consultancy: which details out the performance specifications and procedures.

iii) The Programme Schedule in the form of PERT / Bar Charts.


9. SUBMISSION OF REPORTS.

The total time for the study is 45 days. The outputs and reporting requirements are listed below. 1. Submission of Inception Report (5 copies ) End of 15th Day 2. Submission of Interim Report along with survey End of 25th Day

Report (5 copies)3. Submission of Draft Final Report (5 Hard copies) End of 35th Day4. Submission of Final DPR ( 10 Hard Copies ) End of 45th Day5. Approval from MoHUPA,GoI Subject to CSMC

Meeting

10. SCRUTINY OF DPR

10.1 The Draft Final Report shall be evaluated by an evaluation committee consisting of

Chief Engineer, VMC ConvenerChief City Planner MemberAddl. Commissioner, (Projects) MemberSuperintending Engineer-I, Member(s)Superintending Engineer-II, Member(s)Project Officer, UCD Member(s)Executive Engineer - Concerned Circle Member(s)

i) Review the work carried out by the consultant and the progress of the studies, their reports and outputs;

ii) Address such issues which need immediate attention and provide proper direction to the study for its timely completion and fulfillment of the required outputs;

ii) The committee shall also allocate responsibilities and time frame for various functionaries to be associated with the study from the divisions and circle offices.

10.2 Evaluation committee

Chief Engineer, VMC Chief City PlannerAddl. Commissioner, (Projects)Superintending Engineer-I,Superintending Engineer-II,Executive Engineer - Concerned Circle

10.3 The Team Leader of the Consultancy Firm shall present his report and assist the evaluation committee in the evaluation of the Draft Final Report.


10.4 The evaluation committee will meet every week / after the report(s) are submitted by the consultant, review and take necessary decisions on the applicability / the short comings in the study report. Wherever required, the committee shall direct the consultants to review and revise their report and findings. The decision of the evaluation committee shall be final and binding on the consultants.

11. PAYMENT SCHEDULE

Sl. No. Activity / Report % of payment of consultancy fee to be released

1. Submission of Inception Report NIL

2. Submission of Interim Report along with 10 % survey Report

3. Submission of Draft Final Report 25 %

4 Submission of Final DPR 25 %

5. After obtaining approval fro MoHUPA 30 %and submission of Tender Document

6. On preparation of Bid Doccuments & 10 %Grounding of works.TOTAL 100 %

Payment will be made only after finalization of each item of above.

12. Settlement of settle amicably all disputes arising out of or in connection with this contract or the interpretation thereof.

12.1 Dispute SettlementWhich cannot be settled amicably within thirty (30) days after receipt by one party of the other party’s request for such amiable settlement may be taken up by either party for settlement in accordance with the Applicable Law / Arbitration.

12.2 LawAll the disputes under this Agreement shall be subject to the jurisdiction of the Hyderabad Courts only.

13 FORCE MAJEURE

13.1 For the purposes of this Contract, “Force Majeure” means an event which is beyond the reasonable control of a Party and which makes a Party’s performance of its obligations under the Contract impossible or so impractical as to be considered impossible under the circumstances.


13.2 No Breach of Contract

The failure of a Party to fulfill any of its obligations under the contract shall not be considered to be a breach of, or default under, this Contract insofar as such inability arises from an event of Force Majeure, provided that the Party affected by such an event (a) has taken all reasonable precautions, due care and reasonable alternative measures in order to carry out the terms and conditions of this Contract, and (b) has informed the other Party as soon as possible about the occurrence of such an event.

13.3 Extension of TimeAny period within which a Party shall, pursuant to this Contract, complete any action or task, shall be extended for a period equal to the time during which such Party was unable to perform such action as a result of Force Majeure.

13.4 Payments

13.4.1 During the period of their inability to perform the Services as a result of an event of Force Majeure, the Consultant shall be entitled to continue to be paid under the terms of this Contract, as well as to be reimbursed for additional costs reasonably and necessarily incurred by them during such period for the purposes of the Services and in reactivating the Service after the end of such period.

13.4.2 The payment schedule may be modified and adopted based on the mutual discussion between Client and Consultant as per financial bid confirming to ITC causes of RFP.

13.5 Termination

13.5.1 By the Client

The Client may terminate this Contract in case of the occurrence of any of the events specified in paragraphs (a) through (f) of this Clause. In such an occurrence the Client shall give a not less than thirty (30) days’ written notice of termination to the Consultant, and sixty (60) days’ in the case of the event referred to in (e).

(a) If the Consultant does not remedy a failure in the performance of their obligations under the Contract, within thirty (30) days after being notified or within any further period as the Client may have subsequently approved in writing.

(b) If the Consultant becomes insolvent or bankrupt.

(c) If the Consultant, in the judgment of the Client has engaged in corrupt or fraudulent practices in competing for or in executing the Contract.

(d) If, as the result of Force Majeure, the Consultant are unable to perform a material portion of the Services for a period of not less than sixty (60) days.

(e) If the Client, in its sole discretion and for any reason whatsoever, decides to terminate this Contract.

(f) If the Consultant fails to comply with any final decision reached as a result of arbitration proceedings.


13.5.2 Payment upon Termination

Upon termination of this Contract pursuant to Clauses 13.5.1, the Client shall make the following payments to the Consultant:

(a) Payment pursuant for Services satisfactorily performed prior to the effective date of termination;

(b) Eexcept in the case of termination pursuant to paragraphs (a) through (c), and (f) of Clause GC 13.5.1, reimbursement of any reasonable cost incident to the prompt and orderly termination of the Contract, including the cost of the return travel of the Personnel and their eligible dependents.

(c) Consultant has to submit number of sets detailed project reports comprising the findings on the various studies, structural designs, drawings, Investigation reports and all necessary inputs with color prints and graphs with soft copies on CDs as mentioned in the Products.

14. CORRUPT OR FRAUDULENT PRACTICES

14.1 The VMC reserves the right to declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded the said contract if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for, or in executing, any other Contract financed by a Competent Authority. In pursuance of this policy, the VMC defines, for the purpose of this provision, the terms set forth below as follows:

14.2 "Corrupt practice" means the offering, giving, receiving or soliciting of any thing of value to influence the action of a public official in the procurement process or in contract execution; and "Fraudulent practice" means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of the VMC, and includes collusive practice among Consultants (prior to or after RFP submission) designed to establish RFP prices at artificial non-competitive levels and to deprive the VMC of the benefits of free and open competition.

15. PURVIEW OF THE CONTRACT:

15.1 All the transactions pertaining to this contract will be falls under the purview of APDSS, Departmental codes. Municipal act, Government G.O.'s, Manuals, IS codes and all relevant guidelines.

15.2 The consultant should establish an office in the city with all necessary staff, instruments and soft wear etc. Sd/- G. Yohan.

CHIEF ENGINEERMUNICIPAL CORPORATION,

VIJAYAWADA.

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DATA SHEET

1. PROPOSAL

1.1 Proposal for Consulting Services for "Preparation of GIS based Slum Free City Development Plan in Vijayawada City under Rajiv Awas Yojana”. The service includes preparation of GIS based town map and slum maps duly incorporating existing and proposed environmental infrastructure like water supply, Under Ground Drainage, roads, drains, street lighting etc., and social infrastructure like urban health centers, schools, community halls, ILCS, community toilets etc., housing and proposing appropriate development model for housing and infrastructure as per the guide lines of Ministry of HUPA, Government of India, socio economic survey, biometric survey and total station survey in slums, preparation of slum MIS and integration with GIS conceptual design reports for strengthening rehabilitation and extension of all infrastructure facilities etc., including detailed hydraulic and structural designs and drawings of each component, detailed specifications of the proposals, estimates, cost analysis, data and detailed reports about the project and proposed components with their necessity etc., and O & M cost etc. Proposals for the revenue rise and to develop a best development model for implementing the projects on prioritization".

1.2 Client : VIJAYAWADA MUNICIPAL CORPORAITON.

1.3 Objective : Preparing Slum Free City Development Plan

1.4 Phasing of Assignment : The proposed slums are to be prioritized in 5 phases based the requirement and vulnerability by preparing some sort of matrix.

1.5 The Client will provide the following inputs:The client will provide access to the Consultant through out the period for reference all available records and data in their possession to assist the Consultant in the execution of their job. VMC will also assist the consultants in meeting the concern staff members of the VMC.The documents enclosed are:

i. Appendix-1 Formats for Technical Proposal;ii. Appendix-2 Formats for Financial Proposal;

1.6 The Language is: English

1.7 Tax liability, insurance, and description of reference of Documents; will be applicable as per the prevailing conditions from the consultant and the number of copies of the proposal is/are: Three


The address and information areChief Engineer, Municipal Corporation,Vijayawada, A.P., India. Phone No.98665 14160, FaxNo.0866-2424338Validity period (days, date): 180 days from the date of opening.The location is:Office of the Chief Engineer,Municipal Corporation,Vijayawada, A.P., India.

1.8 Taxes: VMC will recover necessary taxes such as Service Tax, Income Tax, NAC, Value Added Tax (VAT), Sales Tax etc., as per prevailing laws and G.O.s.

1.9 The points given to evaluation criteria are:While evaluating the technical performance of the consultant and to award the points as mentioned, the following parameters will be considered.

Vijayawada Municipal Corporation - Rajiv Awas Yojana – Request For Proposal

Sl. No.

Description Points

1. Empanelment with Govt. of India for preparing CDP 10

2. Empanelment with Govt. of India for preparing DPR 10

3. Experience in preparation of DPRs on improvement in basic infrastructure in slum areas in major cities more than 5 lakh population and approved in GoI. (Approved DPRs only)i) DPRs approved for Rupees up to 50 Crores - 5ii) DPRs approved for Rupees from 51 Crores - 10 to 100 Crores iii) DPRs approved for Rupees more than 100 Crores - 20

20

5. Turn over:i) Up to Rs.5 Crores - 5ii) From Rs.5 Crores to 10 Crores - 10iii) From Rs.10 Crores to 20 Crores - 20

20

6. Adequacy of the proposal work plan and methodology in responding to the TOR (CPM and PERT charts for completion of project in time)

20

7. Qualifications and Competence of key staff for the Assignment General qualification

1) B. Tech - 52) M. Tech - 103) Ph.D - 20

20

Total 100

17

1.10 Experience in Similar Projects, Major Assignments, Efficient and Comprehensive Data Collection, Planning, Survey, Designing of Schemes, Computer Hardware & Software, Infrastructure, Experience in GIS maps preparation etc., for experience in this sector. Financial Turnovers, Understanding of TOR, Quality of Methodology, Work Programme, Other Factors, Relevant Comments on TOR, Coverage of TOR, Approach to Assignments, Innovativeness, Organization, Staffing Activities Schedules, Home Office Support, Presentation Preparations, Usage of Modem Tools and Techniques, Professional Approach, Proposal for Setting up of Local Office, Usage of Software Packages etc., will be considered under the work plan and methodology. Education, Experience, Professional Excellency, Publications, Composition of the Team, Age, Key Staff Patterns etc., will be considered while rating the competency of key staff for this assignment.

1.11 The lowest financial proposal (Fm) will be given a financial score (Sf) of 100 points. The financial scores of the proposals will be computed on relative ranking method.

1.12 The currency is: Indian Rupees only.

1.13 Weightages given to Technical proposal & Financial proposal

The weight (T) given to the Technical proposal is 80 percent.

The weight (F) given to the Financial proposal is 20 percent.

Proposals will finally be ranked according to their combined technical (St) and financial (Sf) scores using the weights indicated in the "Data Sheet" S = St x T% + Sf x F%. The firm achieving the highest combined technical and financial score will be invited for negotiations.

1.14 A pre bid meeting shall be conducted in the chambers of the Chief Engineer, VMC on date specified in LOI.

Commencement of Assignment location: Vijayawada Municipal Corporation Attachments:

1. TORs

2. Appendix-1

3. Appendix-2Sd/- G. Yohan


VIJAYAWADA.

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TERMS OF REFERENCE

1. PROPOSAL


1.1 TERMS OF REFERENCE (TOR) FOR " Preparation of GIS based Slum Free City Development Plan in Vijayawada City under Rajiv Awas Yojana. The service includes preparation of GIS based town map and slum maps duly incorporating existing and proposed environmental infrastructure like water supply, Under Ground Drainage, roads, drains, street lighting etc., and social infrastructure like urban health centers, schools, community halls, ILCS, community toilets etc., housing and proposing appropriate development model for housing and infrastructure as per the guide lines of Ministry of HUPA, Government of India, socio economic survey, biometric survey and total station survey in slums, preparation of slum MIS and integration with GIS conceptual design reports for strengthening rehabilitation and extension of all infrastructure facilities etc., including detailed hydraulic and structural designs and drawings of each component, detailed specifications of the proposals, estimates, cost analysis, data and detailed reports about the project and proposed components with their necessity etc., and O & M cost etc. Proposals for the revenue rise and to develop a best development model for implementing the projects on prioritization".

2. INTRODUCTION:

2.1 Vijayawada Municipal Corporation, having one million populations has been located on the banks of river Krishna in Andhra Pradesh. The city is bounded by the Indrakiladri hills on the West and the Budameru River on the North, situated along the Chennai - Howrah and Chennai - Delhi rail route, this is the largest railway junction of the South Central Railway. The city forms a part of the Krishna district, and is spread over an area of 61.88 Sq.Kms. (Urban area), with a population of 10 Lakhs (2005).

2.2 REGIONAL SETTING:

Vijayawada is an important link in connecting the three regions of Andhra Pradesh and is a major transit point. Two National highways, the National Highway 5 from Chennai to Calcutta and the National Highway 9 from Machilipatnam to Vijayawada pass through the city connecting it to other parts of the country. It is connected to other areas of the state by state highways and district roads. The domestic airport located at Gannavaram, about 20 Kms. from the city connects Vijayawada to Vijayawada by air.

2.3 PHYSICAL AND GEOGRAPHICAL CHARACTERISTICS

2.3.1 Geology:

The region forms a part of Eastern Ghats comprising of Khondalites, Charnockites, Quartiles and Quartz Veins, Minerals like Khandalites and Chamackites are found in the region of the Vijayawada, Guntur, Tenali Urban Development Area. Three types of soils namely, Alluvial, Black, Reger and Red ferrogineous are predominantly found in the area with fertile alluvial soils in the Krishna delta area of Vijayawada.

2.3.2 Topography:

The Northern, North-Westem and South-Westem parts of this region are covered by a


low range of hills while the Central, South-Westem and South-Eastern parts are covered by rich fertile agricultural lands irrigated by left and right canal systems under the Krishna barrage constructed across the river. The prominent hills in this region are Kondapalli, Indrakiladri and Mogalrajapuram hills.

2.3.3 Climate:

The climate of Vijayawada is tropical in nature with hot summers and moderate winters. The months of April to June are the summer months with the temperature ranging from a minimum of 27@ C to 45@ C. The temperature during winter months ranges from 28@ C to 17@ C. The average humidity ranges from 68 to 80 during summer season. The annual rainfall in the region is about 965mm and is contributed by the south west monsoons.

2.3.4 Administration:

The Municipality of Vijayawada was constituted in the year 1888 and comprised of an area of 30 Sq.Kms. It was later upgraded to a selection grade in the year 1960. The Municipality was further upgraded to a Corporation in 1981. The merger of Gunadala, Patamata and Bhavanipuram village panchayats and two villages Payakapuram and Kundavari Kandrika in the Corporation, in 1985, further added to its area. The total area of the Corporation with all the added areas is about 61.88 Kms. The city is divided in to 59 administrative divisions. The administration of the Corporation is performed by an elected body with the Mayor as the head. The commissioner acts as the executive head, and oversees the day to day functioning of the local body.

2.3.5 Demographic Characteristics:

The city has witnessed a rapid growth over the past two decades with an average decennial growth rate of 43.15. During the period 1971-81 the net growth has been about 57.57 attributed to a large influx of the rural population to the city. However, during the past decade 1981-91, the growth has stabilised with a decadal population growth of 29.16. The growth in the city's population is as detailed in table.

2.3.6 Growth of Population Density: To analyse the growth pattern of the city, ward wise population has been analysed over a decade (1981-1991).

Year Area (in Sq.Kms) Population Decadal Growth Rate %

1961 24.14 2,30,397

1971 29.40 3,17,258 37.70

1981 29.40 4,54,527 43.26

1991 55.58 7,01,827 54.41

2001 55.58 8,51,282 21.30

2.4 Salient features of the town:


SL. No.

Indicator ULB Slums

1. Location (Longitude / Latitude) 800 37' N 160 31' E

NA

2. Area (in Sq. Km.) 61.88 9.273. Population

As per 2011 census (Projected) 11,50,000 2,30,000As per 2001 census 8,45,217 1,69,043As per 2021 census (Projected) 16,40,630 3,28,126As per 2031 census (projected) 21,03,240 4,20,648

4. No. of Households 160000 481975. No. of Municipal Wards 596. No. of Slums

NANotified 109Non-notified 0

7. Solid Waste ManagementGarbage generation/day (in MT) 550 1.75Garbage lifted/day (in MT) 550 1.75No. of HHs with door-to-door collection 275000 80000No. of HHs practicing source segregation 0 0

8. Water SupplyTotal installed capacity of protected water supply (in MLD)

240.94 --

Actual daily water supply (in MLD) 150.70 26.30No. of House Service Connections 94568 33268No. of Public Stand Posts (public taps) 2938 2056Length of distribution system (in Km.) 1196 250% of Unserved population 4% 9%No. of Power Bore wells 23 19No. of Hand bores 1385 1108

9. Roads Length of CC Roads (in Km.) 380 85Length of BT Roads (in Km.) 502 128Length of WBM Roads (in Km.) 188 47Length of Gravel/ Murum Roads (in Km.) 126 48Katchcha Roads (in Km.) 63 17

10. Drains Length of Pucca Drains (in Km.) 1239 210Length of Katchcha Drains (in Km.) 775 133Length of Storm Water Drains (in Km.) 503 90

3. Objectives:


3.1 Preparation of GIS based Slum Free City Development Plan and Detailed Project Report in Vijayawada City under Rajiv Awas Yojana. The service includes preparation of GIS based town map and slum maps duly incorporating existing and proposed environmental infrastructure like water supply, Under Ground Drainage, roads, drains, street lighting etc., and social infrastructure like urban health centers, schools, community halls, ILCS, community toilets etc., housing and proposing appropriate development model for housing and infrastructure as per the guide lines of Ministry of HUPA, Government of India, socio economic survey, biometric survey and total station survey in slums, preparation of slum MIS and integration with GIS conceptual design reports for strengthening rehabilitation and extension of all infrastructure facilities etc., including detailed hydraulic and structural designs and drawings of each component, detailed specifications of the proposals, estimates, cost analysis, data and detailed reports about the project and proposed components with their necessity etc., and O & M cost etc. Proposals for the revenue rise and to develop a best development model for implementing the projects on prioritization.

4. Scope of work:

4.1 Study of Previous Record

The Consultant will be supplied all the relevant material connected to the project. The Consultant is required to study the previous record to obtain complete details of the city and existing infrastructure and recent developments of environmental and social infrastructure as well as housing schemes.

4.2 Preparation of Geo-referenced Vijayawada City Base Map

1) Inventory of existing Spatial Data.2) Collection of Satellite Image of the City and its fringes.3) Geo-referencing of Satellite Images and preparing Base Map for the City.4) Identifying and Demarcation of Slum areas and vacant lands on Base Map.5) Geo – referenced slum maps6) Delineation of slum area and mapping slum infrastructure with total station

survey with GPS technology.

4.3 Slum Socio-economic survey and preparation of slum MIS

1) House hold Socio-economic and Bio-metric Surveys.2) Mapping land-ownership/Tenure status.3) Total Station Survey

4.4 Preparation of Slum MIS and Integration of slum MIS with GIS platform


The integration of spatial data, slum socio-economic and biometric survey information into slum/city level base maps on GIS platform.

4.5 Categorizing of slums, evaluating options available to slum communities for redevelopment

1) The slum and vacant lands would be further classified into sub categories based on the land ownership information and land value to decide the redevelopment model to be fallowed.

2) Options available for slum development would be formulated based on critical considerations such as tenability, density, ownership, land price etc, taking into account.

4.6 Reconfiguration of slum – Choice slum Redevelopment Model (Refer Annexure-1)

1) Based on the special analysis and situation assessment done, a participative process will need to be under taken with slum community with assistance from lead NGO/CBO to decide on the choice of the redevelopment/rehabilitation model like PPP, viability gap funding by community, Government agency etc.

2) Selection of redevelopment model among various models of slum redevelopment/ rehabilitation including affordable housing in partnership proposed by Ministry of Housing and Urban Poverty Alleviation.

4.7 Infrastructure development

1) Integrated development of all existing slums i.e., development of infrastructure and housing in the slums/ rehabilitation colonies for the slum dwellers/ urban poor, including affordable housing stock, rental housing with provisions of all civic infrastructure and services, on ownership, rental or rental-purchase basis.

2) Development/ improvement/ maintenance of basic services to the urban poor including water supply, under ground drainage, storm water drains, roads, electricity, community halls, public toilets, parks, health centers, primary and secondary schools, markets etc and external infrastructure connectivity’s.

3) Once slum community decide the best option suited for redevelopment model, the above the above proposed physical and social infrastructure would be implemented through selected redevelopment/ rehabilitation model to make the city as slum free city.

4.8 Preparation of GIS based slum free city development plan


Slum free development plan would emerge after amalgamating all the different slum redevelopment plans and mechanisms proposed for redevelopment/ rehabilitation of various categories of slums in the city as above.

4.9 Preparation of Detailed Project Report

1) For proposed infrastructure development a Detailed Project Report should be prepared with provisions for all the components of all sectors viz., housing, water supply, under ground drainage, roads, electricity etc.

2) The Detailed Project Report should be accompanied with detailed report explaining features of each slum, existing and proposed infrastructure, need for the proposal, detailed designs (Hydraulic and structural) for each component along with neat drawings in A0 size prepared in Auto CAD latest version with all specifications etc.

4.10 Approval at state level nodal agency MEPMA and CSMC

1) Preparation of appraisal report at state level and central level as per the check list. Revising the SFCDP duly attending to the remarks raised at state level and central level nodal agencies and submitting hard and soft copies of final SFCDP and DPR after approval.

2) The Consultant shall attend appraisal at GoI/ GoAP and clarify the observations at state and central level nodal agencies.

3) The consultant shall prepare concept plans and Power Point Presentations and explain the SFCDP and DPR at state and central level nodal agencies.

5. Detailed activities to be carried out:

5.1 Preparation of GIS based Slum Free City Development Plan.

The scope of work includes but not limited to;

1) Securing CARTOSAT II/ latest images from NRSC/ISRO and preparation of base maps for the whole city and its fringes using the image.

2) Identification and inventory of all slums clusters of all descriptions listed by VMC with the help of satellite image and other available data.

3) Inventory of all possible vacant lands in each zone of the city that could be used for slum redevelopment/ rehabilitation and infrastructure development purpose.

4) Development of slum map of every slum with in the city and its fringes using CARTOSAT II images, ground level spatial data collected through total station survey, collation spatial information with respect to plot boundaries.


5) Identification and engagement of lead NGO/CBOs to guide and community mobilization for the purpose of slum survey.

6) Conduct of slum survey based on the detailed formats prepared by the Ministry of Housing & Urban Poverty Alleviation which includes slum socio-economic & Bio-metric surveys and preparation of slum MIS.

7) Entry of data from slum surveys in MIS application, compilation and collation of data, preparation of slum wise city slum survey database and base line report.

8) Integration of slum MIS with GIS maps to enable the preparation of GIS based slum information system which is useful for preparation of slum free city development plan including foot prints of the Buildings.

9) Based on the data collected from each slum about existing Environmental as well as Social infrastructure and required quantity of infrastructure based on population for each slum is to be analyzed carefully with the help of NGO/ CBO and a proper reconfiguration of slum shall be made.

10) For each slum identified, slum redevelopment plan to be decided based on models

like PPP development, infrastructure provision only, community based developments through housing societies etc., as scheduled in guidelines. This decision should necessarily be done with the involvement of the community. (Refer Annexure-1)

11) After finalizing the slum redevelopment model, the proposed physical and social infrastructure in all the slum such as housing, water supply, under ground drainage, storm water drains, roads, electricity, community halls, public toilets, parks, health centers, primary and secondary schools, markets etc and external infrastructure connectivity’s should be planned and incorporated in Slum Free City Development Plan.

12) The proposed physical and social infrastructure would be implemented through selected slum redevelopment model.

13) Preparation of slum free city development plan should be based on the development plans for all slums and strategies for up gradation of existing slums and prevention of future slums including reservation of land and housing for urban poor.

14) All the activities in the scope of work should be as per the guidelines of the Ministry of Housing and Urban Poverty Alleviation, GOI and MEPMA, GOAP.

5.2 Preparation of Detailed Project

The scope of work includes but not limited to;


Carrying out physical surveys using total station for entire slum area by taking levels as per standards;

Using the data provided by VMC to prepare a model of development for each slum according to guidelines issued for RAY. The methodology will be a SWOT analysis.

Mapping of all existing infrastructure like roads, water supply lines, UGS lines, Storm Water Drains and street lights capturing the required technical details for preparing DPR.

Mapping of angan wadis, primary schools, secondary schools, community centers etc. determining gaps.

Carrying out all required surveys to provide off site infrastructure facilities

Investigation, designs, Detailed estimations, rate analysis and drawings for selected works and obtaining approvals from concerned agencies (VMC) ;

Based on a SWOT analysis, preparation of comprehensive report for these works and obtaining approval from Ministry of Housing and Poverty Alleviation, Government of India.

Infrastructure improvement:

Housing:Creating integrated affordable housing stock, including rental housing with the provisions of civic infrastructure and services on ownership, rental or rental – purchase basis.

Water Supply:

1) Marking of Water Supply Line alignment, type and size of water supply line, details of House Service Connections, location of PSPs and size, source connect point (ELSR / Water Supply Trunk Line) etc. Inventory of existing water supply distribution as well as feeder mains, their details such as type of pipe, diameter, number of existing and new HSCs.

2) Superimposing the existing water supply lines on the GIS based city/slum map.

3) Proposing new water supply distribution mains and feeder mains if required and marking same on the above map.

Under ground drainage:


1) Inventory of existing under ground drainage collection net work along with trunk mains and pumping mains and location of nearest collection well and STP. Marking of UGS line alignment, flow direction, type and size of sewer line, Invert Level of Manholes at nodal points / junctions, Connectivity to lateral/ trunk sewer line, invert levels of Trunk/Lateral at joining point etc.

2) Superimposing the existing under ground drainage network with all the details of the pipe line such as type of pipe line, diameter, depth etc, on GIS based city/slum map.

3) Proposing new under ground drainage collection network as well as trunk mains/pumping mains to STP and marking same on above map.

Storm water drains:

1) Inventory of existing storm water drains with all the details such as section of the drain, discharge at different locations etc. Type of drain (katcha or pucca), drain vent, invert level of drain, condition of drain, availability of out fall drain, invert level and sizes of outfall drain etc.

2) Superimposing the existing storm water drainage network with all available details on GIS based city/slum map.

3) Proposing new storm water drains in uncovered area with suitable section and leading to nearest out fall drain and marking the same on the above map.

Roads:

1) ROW of road, Carriageway width, type of road, availability and width of shoulder, gap between carriageway width and property line, courty yard level, ground level if it is a open plot, levels at maximum 30 metre interval ( On L/S) and 5mts ( on C/S ), marking of TBMs at all road junctions or at 200 metre interval which ever is less.

4) Collecting data about existing road conditions including type of roads, road width, availability of under ground infrastructure over the road, encroachments if any etc.

5) Entries of collected data over GIS map and preparation of database of the road network.

6) Proposing new road profiles and temporary and permanent restoration of roads wherever the water supply and under ground drainage pipe lines are proposed and marking the same on GIS map.

Street Lighting:


Exact location of Street Light pole, type of pole, condition pole etc.

Water supply, under ground drainage and storm water drains proposed in the project should be integrated with overall infrastructure development in the city.

Retaining walls on hill areas, community halls, Health centers, schools etc for improving social infrastructure can also be proposed.

Street lighting. Social infrastructure: community halls, primary and secondary schools, health

centers, public toilets, markets, child care centers etc.

The final DPR should be accompanied with detailed report about each slum, detailed estimates and designs and abstract estimate with standard data sheet and related drawings.

6. Contents of the Slum Free City Development Plan:

6.1 Delineation of areas under slums and proposed relocation area including vacant lands identified and their sustainability for housing the slum dwellers.

1) Spatial, demographic and socio-economic profiles of slum.

2) Land ownership (existing and post-development) of slum areas and the proposed relocation areas/vacant lands.

3) Land values of slum area (based on land values in the vicinity obtained from Registration/ Revenue department) and proposed relocation areas.

4) Land use, FSI and other details of the slum areas and the proposed relocation areas (including any changes proposed in development control regulations to facilitate slum redevelopment or relocation).

5) Physical and social infrastructure with in the vicinity of slums and proposed relocation areas including connectivity infrastructure.

6) Shelter – existing status with respect to age, conditions and height of structure and proposed changes.

7) Tenurial status, analysis of the existing tenurial arrangements between owners and occupiers, proposed tenurial arrangements including assignment of property rights

8) Choice of development model for housing and/or infrastructure – PPP, Beneficiary – built, community based, public agency-led, etc.


9) Resources mobilization strategy.

10) Implementation strategy including phasing and monitering and community mobilization.

11) Measure for preventing future growth of slums – reservation of land for EWS/LIG in all future housing colonies, undertaking affordable housing in partnership, adopting slum free city policy, addressing regional and urban planning issues to make the same inclusive, etc.

12) Public participation and stakeholders consultation undertaken and mechanisms put in place for resolving conflicts.

13) Institutional frame work for implementation of slum free city plans.

14) All deliverables should be prepared as per RAY guide lines modified from time to time. Any other report of material required by MEPMA as per RAY guide lines should also be submitted whenever required. The consultant should always be in a position to alter part of the document or whole as per the directions of the GoAP or GoI.

7. PRODUCTS

7.1 All the reports required by this TOR shall provide a neat and clear presentation and include a detailed "Table of contents" an executive summary of 2 to 10 pages, the main body of the "text" organized in sections and concentrating on the findings and recommendation and their justification. Supporting data and analysis shall be contained in "Annexes" which are referred, as appropriate in the body of text. The reports shall be illustrated as appropriate with diagrams, sketches, charts, tables, graphs, drawings, maps to aide comprehension and assimilation of their contents. All paragraphs in the executive summary, the text and the annexes shall be numbered to facilitate communication as the contents of the reports. The reports shall be firstly furnished to VMC in a final draft form and in five copies. Any VMC' comments provided to the consultant with in 30 days shall be considered by the consultant and the final version furnished to VMC with in further 30 days in required number of copies as the case may as noted above.

7.2 The text of all the reports shall be prepared on a widely used IBM compatible word processor/ Spreadsheet. When reports are furnished to VMC three copies of the processor files together with 2 copies of a descriptive memorandum linking these files to the text shall also be provided to VMC on CD, data base preferable on MS Office later version.

7.3 In summary the reports and products of the work required by this TOR and the required timing of their being furnished to VMC's as follows:


Sl.No.

Description Time in days for submission

of reports

Cumulative time frame

from inception in days

No. of

copies

1. Preparation of Geo-referenced Vijayawada City Base Map and Geo referenced slum maps for 109 slums and demarcation on town map.

5 5 10

2. Total Station survey, Socio economic survey and biometric survey and preparation of slum MIS with survey data and integration with GIS. (Available material will be supplied by VMC). An Inception report should be submitted.

10 15 5

3. Identification of existing environmental and social infrastructure, requirement as per norms and proposal for gap. Demarcation of existing and proposed infrastructure in Geo referenced city map and slum maps.

5 20 5

4. Proposals for housing and selection of suitable models (Refer Annexure-1) for relocation and In-situ development for housing and infrastructure based on the guide lines of Ministry of HUPA, GOI. An Interim report should be submitted.

5 25 5

5. Detailed hydraulic and structural designs and drawings of each component, detailed specifications of the proposals, estimates, cost analysis, data and detailed reports about the project and proposed components with their necessity etc., and O & M cost etc. Proposals for the revenue rise and to develop business model for implementing the projects on prioritization”. A draft final SFCDP and DPR should be submitted.

10 35 5

6. Preparation of draft Slum Free City Development Plan with all components specified above along

10 45 10


with explanations and justifications for each proposal and separate drawings for all sectors like water supply, UGD, Roads, Drains etc and submitting in hard and soft copies. Final SFCDP and DPR should be submitted.

7. Preparation of final Slum Free City Development Plan duly incorporating final alterations and correction made at VMC level, GoAP level and GoI level and submitting hard and soft copies. Final corrected SFCDP and DPR should be submitted.

Final approval in CSMC 10

8. Preparation of BID Documents as per approved DPR.

After getting GOs from GOI and GoAP

As required

7.4 All deliverables should be prepared as per RAY guide lines modified from time to time. Any other report of material required by MEPMA as per RAY guide lines should also be submitted whenever required. The consultant should always be in a position to alter part of the document or whole as per the directions of the GoAP or GoI. The number of notified slums given as 109 may exceed and few non notified slums also include in the SFCDP and DPR. The Client include those additional slums also in the assignment and the consultant shall make changes in the proposal accordingly.

7.5 Inception report - work plan - The report should include a summary of key data gathered.

The detailed work plan shall include detailed "Time-Task-Schedule" charts listing all the tasks and showing estimates by task of both the staff - Time input by both consultant and counterpart staff and the time requirement for task completion in bar chart format and also include supporting test describing the basis for the program.

7.6 Quarterly Progress Reports shall:

(i) Review the work of the preceding three month period in relation to the Work Plan, including the conduct of liaison as required by above para;

(ii) Identify any constraints to progress or full effectiveness of the work done and recommend measures for their alleviation; and

(iii) Present an outline of the work planned to be done during the subsequent three month period with reference to the Work Plan.

8. DATA SERVICES AND FACILITIES TO BE PROVIDED BY VMC

8.1 VMC has to provide to the consultant access to the records, maps, drawings, reports and


other technical data in their possession to assist the consultant in the execution of the work. The consultant shall review the existing reports and data. Information material borrowed by the consultant shall remain the property of VMC and shall be provided by VMC solely for the purpose of the work to be done under this TOR. All such borrowed material shall be returned to VMC. The consultant himself through field survey and investigation shall collect a part from data/information provided by VMC, any other data/information required for completion of the studies.

8.2 Except as noted in paras above, the consultant shall be solely responsible for the supply of all personnel and all materials, equipment, supplies, office accommodation for both his own and counterpart staff, office services, computers and accessories, and transport to complete the work required by this TOR.

Sd/- G. YohanCHIEF ENGINEER


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TECHNICAL PROPOSAL


From: To:

Sir,

Sub: Consulting Services towards Preparation of GIS based Slum Free City Development Plan in Vijayawada City under Rajiv Awas Yojana. The service includes preparation of GIS based town map and slum maps duly incorporating existing and proposed environmental infrastructure like water supply, Under Ground Drainage, roads, drains, street lighting etc., and social infrastructure like urban health centers, schools, community halls, ILCS, community toilets etc., housing and proposing appropriate development model for housing and infrastructure as per the guide lines of Ministry of HUPA, Government of India, socio economic survey in slums, preparation of slum MIS and integration with GIS conceptual design reports for strengthening rehabilitation and extension of all infrastructure facilities etc., including detailed hydraulic and structural designs and drawings of each component, detailed specifications of the proposals, estimates, cost analysis, data and detailed reports about the project and proposed components with their necessity etc., and O & M cost etc. Proposals for the revenue rise and to develop a best development model for implementing the projects on prioritization".

Regarding Technical Proposal

I/ We _____________________________________________Consultant/ Consultancy firm here with enclose Technical Proposal for selection of my/our firm/organization as Consultant for Vijayawada Municipal Corporation.

Yours faithfully,

Signature:____________Full Name: ____________

Designation: ____________Address: ____________

________________________

(Authorized Representative)

Name of the ProjectSelection of 'GIS PLANNING CONSULTANTS' to Prepare "GIS based 'Slum- Free City


Development Plan' for Vijayawada City Under 'RAJIV AWAS YOJANA Scheme of Government of India

Name and Details of Applicant and its representative authorized to file this EOI:Full NameDesignationName of OrganizationAddressPhonesFax

Mobile

EmailWebsite

Legal constitution of Applicant (Public Limited / Private Limited / Partnership / Proprietorship etc.,)

1.Status / Constitution of the Firm:2.Registration No.:3.Date of Registration:4.Place of Registration:

Current nature of Consultancy Activities:(Briefly describe not exceeding four lines:)

Last 3 (Three) year’s Turnover of the Applicant:(As per the Audited Balance sheet / Annual Reports:)FY 2009-10:(Provisional Annual Accounts Certified by CA)

FY 2008-09 :

FY 2007-08 :

New Worth of the Applicant:(Computed from the latest Audited Balance sheet / Annual Reports)2009-10:


Brief history of the Consultancy Activities of the Applicant:(Not exceeding eight lines ; to include details of Principal Promoters and Joint Venture Partners)

Previous experience of similar Consultancy Assignments / Projects , if any;1.Relevant Experience2.Achievements in the Relevant Fields3.Infrastructure Available4.Any other useful information

Briefly explain your Concept to prepare GIS based ‘Slum-Free City Development Plan’ for Vijayawada City and Model for implementation, priorization, phasing and preparation of ‘Detailed Project Reports’ for selected areas / Slums under ‘RAY’ Scheme of Government of India.

Note: Applicants shall attach relevant documents/brochures/corporateliterature.

I/We declare that the information stated hereinabove is accurate.

Signature:

Full Name:

Designation:

Organization:

Address:

Date:

APPROACH ON METHODOLOGY

PROPOSED FOR PERFORMING THE ASSIGNMENT


---------------------------------------------------------------------------------------------------------------------

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FORMAT OF CURRICULUMVITAE (C.V.) FOR PROPOSED KEY STAFF


Proposed Position:____________________________________________________________________

Name of Firm :_______________________________________________________________

Name of Staff:_______________________________________________________________

Profession:__________________________________________________________________Date of Birth:________________________________________________________________Years with firm: __________________________ Nationality: _________________________Membership of Professional Societies:_______________________________________________________________________________________________________________________

Detailed Tasks Assigned:__________________________________________________________________________________________________________________________________Key Qualifications:

(Give an outline of staff members experience and training most pertinent to tasks on assignment. Describe degree of responsibility held by staff member on relevant previous assignment and give dates and locations. Use up to half a page)

____________________________________________________________________________

Education:(Summarize College/University and other specialized education of staff member, giving names of schools, dates attended and degrees obtained. Use up to a quarter page)

____________________________________________________________________________

Employment Record:(Starting with present position, list in reversed order, every employment held. List all Positions held by staff member since graduation, giving dates names of employing organization, title of positions held and location of assignments. For experience in last ten years also give types of Activities performed and client reference where appropriate. Use up to three quarters of a page.

Languages:(Indicate proficiency in speaking, reading and writing of each language by "excellent", "good", "fair, or "poor")

Certification:I, the undersigned, certify to the best of my knowledge and belief, this biodata correctly describes myself, my qualifications and my experience.

___________________ Date:____________________________________________________

Signature of Staff Member Day/Month/Year

or Authorized Official from the firmWORK PROGRAM AND TIME SCHEDULE FOR KEY PERSONNEL

DAYS (in the form of Bar Chart)


S.No Name Position Reports Due/Activities

1-5 Days

6-10 Days

11-15

Days

16-20

Days

21-25

Days

26-30

Days

31-35

Days

36-40

Days

41-45

Days

Number of Days

Field Full: Part time:

Reports Due:

Activities:

Duration:

Composition of the team personnel and the taskWhich would be assigned to each Team Member


1. Technical/ Managerial Staff

Sl.No Name Position Task Assignment1.2.3.4.5.6.7.8.

2. Support Staff

Sl.No Name Position Task Assignment1.2.3.4.5.6.7.8.

Work Plan/ Time Schedule

Field Investigation


Sl.NoItem of Work/

ActivitiesDay wise Program (in form of Bar Chart)

1.1-5

Days6-10 Days

11-15 Days

16-20 Days

21-25 Days

26-30 Days

31-35 Days

36-40 Days

41-45 Days

2.3.4.5.6.7.8.

B. Completion and Submission of Reports

Reports: Programme:

1 Inception Report

2 Interim Report

3 Draft Report 4 Final Report

Sd/- G. Yohan CHIEF ENGINEER


// t.c.f.b.o //


FINANCIAL PROPOSALS Appendix-II


FROM: TO:

Sir,

Sub: Consulting Services towards Preparation of GIS based Slum Free City Development Plan in Vijayawada City under Rajiv Awas Yojana. The service includes preparation of GIS based town map and slum maps duly incorporating existing and proposed environmental infrastructure like water supply, Under Ground Drainage, roads, drains, street lighting etc., and social infrastructure like urban health centers, schools, community halls, ILCS, community toilets etc., housing and proposing appropriate development model for housing and infrastructure as per the guide lines of Ministry of HUPA, Government of India, socio economic survey in slums, preparation of slum MIS and integration with GIS conceptual design reports for strengthening rehabilitation and extension of all infrastructure facilities etc., including detailed hydraulic and structural designs and drawings of each component, detailed specifications of the proposals, estimates, cost analysis, data and detailed reports about the project and proposed components with their necessity etc., and O & M cost etc. Proposals for the revenue rise and to develop a best development model for implementing the projects on prioritization”.

Reg:-

Regarding Price proposal

l/we --------------------------- Consultant/consultancy firm herewith enclose Price Proposal for selection of my/our firm/organization Consultant for Vijayawada Municipal Corporation.

Yours faithfully,Signature:

Full NameDesignation ________

Address ___________(Authorized Representative)

SCHEDULE OF SUMMARY PRICE PROPOSAL Appendix-II

Amount


Sl. No. Name of Activities Currency In Figures In Words1

2

3

4

5

6

7

8

Total (in Figures)

Total (in words)

Sd/- G. Yohan


VIJAYAWADA.

// t.c.f.b.o //

EXECUTIVE ENGINEER – VIII

SCHEDULE OF SUMMARY PRICE PROPOSAL Appendix-II

Sl. No

Name of Activities UnitAmount

In figures In words


1Total Station Survey in all slums which includes the following:i) Identification and mapping of all assessments, open sites, Government sites, Municipal sites, Land owner ship / Land status, house status, access to infrastructure.ii) Identification and mapping of all existing infrastructure like water supply, UGD, drains, roads, Community halls ,Community toilets, Schools, Hospitals, Parks, Playgrounds etc.,iii) All the above captured utilities will be integrated to digitized base map using GIS software in different layers for each component.iv) All the above details should be as described in scope and TOR and as per guidelines of Ministry of HUPA & MEPMA, Hyderabad.

Per hact

2Slum Socio economic Survey including details of slum and slum house holds, land status, demographic profile, housing status, economic status, occupation status, access to infrastructure etc., as per formats given by the Ministry of HUPA & MEPMA, Hyderabad.

HHs

3MIS DATA which includes data entry of Slum Socio economic house hold survey data in MIS formats given by the Ministry of HUPA & MEPMA, Hyderabad, to enable to integrate same with digitized base map of the City/ Slums using GIS Software.

HHs

4GIS – MIS Data Integration which includes integrating the prepared MIS data with digitized base map of the City / Slums in different layers by analyzing the data using GIS software as per the guide lines of Ministry of HUPA & MEPMA, Hyderabad.

HHs

5Preparation of GIS based plan includes: i) Procurement of Satellite Image CARTOSA I / II of Vijayawada city from NRSC/ISRO ii) Preparing base map of the city and slums duly enabling to integrate the collected Total station data, House hold survey data and other parameter by analyzing with GIS software as per the guide lines of Ministry of HUPA & MEPMA, Hyderabad.

1 Job

6Preparation of Slum Free City Plan of Action for Vijayawada city as per template given by Ministry of the HUPA, GOI and including following. i) Selection of suitable model for Housing as indicated in the Annexure duly consultancy with beneficiaries.ii) Furnishing details of existing of proposed infrastructure on site and off site.iii) Furnishing all relevant maps as required in the template.

1 Job

7Preparation of DPR for 1st year proposals which includes a detailed report of the project, total requirement of the infrastructure as per population, existing infrastructure, gap analysis and proposals for the need, Hydraulic designs, Structural designs, Detailed estimates for each component O&M cost proposals for Revenue raise maps as required and incorporating same in digitized maps.

%

8Preparation of DPR for 2nd year to 5th year as detailed above.

%
